HomeMy WebLinkAbout02-001 - Resolutions RESOLUTION NO. FD 02-001
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF
RANCHO CUCAMONGA FIRE DISTRICT, AUTHORIZING THE
DESTRUCTION OF DISTRICT RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE
SECTION 34090 ANDOTHER APPLICABLE LEGAL REFERENCES
WHEREAS, it has been determined that certain Fire District records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS, said District records have met their useful life and are no longer required for public or
private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space, increase staff
productivity,and maintain conformance with the City's Records Management Policy;
and
WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for
destruction by the City Attorney,
NOW, THEREFORE, the Board of Directors of the City of Rancho Cucamonga Fire District does
hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2 That the City Clerk shall certify to the adoption of this resolution,and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page for
forma/adoption, certification and signatures
Resolution No. FD 02-001
Page 2 of 16
PASSED, APPROVED, AND ADOPTED this 16'" day of January 2002.
AYES: Alexander, Biane, Curatalo, Dutton, Williams
NOES: None
ABSENT: None
ABSTAINED: None
William J. AI nder, President
ATTEST:
I
Debra J. Adam cretary
I, DEBRA J. ADAMS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby
certify
that the foregoing Resolution was duly passed, approved, and adopted by the
Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular
meeting of said Board held on the 16`h day of January 2002.
Executed this 17`" day of January 2002 at Rancho Cucamonga, California.
D bra J. Adam ecretary
Notification Number 06/05/2001
82 Destruction Notification Report
17:01:58
City of Rancho Cucamonga
Unknown
5020 FIRE DEPARTMENT
Bill to Name: 5020
Records Coordinator: Janet Walker Mail Code: Phone: (909)477-2770 ext:3003
The following records are due for destruction on 6/30/2001. Place your initials next to EACH box you authorize to
be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by June 29, 2001.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(R) Coda Box Number Code (Box Contents) Beginning Ending Hold? 06/30/2001 Location Space#
E 2024 6060.3 EQUIPMENT MAINTENANCE RECORDS 07/01/1987 06/30/1989 --HOLD-* 06/30/2001 05-03-01 6
/ BOE ON HOLD /
'HOLD, Placed on this box Date: 11/01/1999 To: Sam Dominick
Box Contents: Vehicle/Equipment Maint Records
FOLDER Description
1 5 - 1959 American LaFrance (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE RBC
2 7 - 1969 American LaFrance (87/BB) 07/01/19B7 06/30/1988 EQUIPMENT MAINTENANCE REC
3 10 - 1973 Ward LaFrance (BV/BB) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
4 11 - 1974 Pioneer LaFrance (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
5 15 - 1978 GMC 4x4 Patrol (87/88) 07/01/1987 06/30/1968 EQUIPMENT MAINTENANCE REC
6 20 - 1975 GMC 4x4 Tender (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
7 22 - 1982 Century LaFrance (87/88) 07/01/1987 06/30/19BS EQUIPMENT MAINTENANCE REC
8 25 - 197B Ford ITS 9000 Tender (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
,d4,9 07/01/1987 06/30/1980 EQUIPMENT MAINTENANCE REC
10 31 - 1986 Gaumman Aerialcat (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
11 36 - 1988 Chevy Astro Van (87/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE AEC
ayl
12 Station #1 Auxiliary Generator (07/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
-P''W 13 - ld:+—; ^ - Mseiss) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
14 Station #3 Auxiliary Generator (B7/88) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC O
15 Hurst Tool (87/80) 07/01/1987 06/30/1988 EQUIPMENT MAINTENANCE REC
16 Station Compressors (87/88) 07/01/1987 06/30/19BB EQUIPMENT MAINTENANCE RSC
17 5 - 1959 American LaFrance (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC b
18 7 - 1969 American LaFrance (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
19 11 - 1974 Pioneer LaFrance (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC Z
20 22 - 1982 Century LaFrance (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC - O
21 ` 881891 07/01/1988 06/30/1989 BOUI PMENT MAINTENANCE REC T
(D 0
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p / / o 0
Date Zfednis Mi ael, i e Chief Date Jim Markman, City Attorney O
Page 1
Notification Number
Destruction Notification Report 06/05/2001
82
17:01:59 -XI A
City of Rancho Cucamonga SU rD
LO N
Unknown (D O
5020 FIRE DEPARTMENT ? n
0 0
Bill to Name. 5020
Records Coordinator: Janet Walker Mail Coda: Phone: (909)477-2770 ext:3003 0) Z
O
The following records are flue for destruction on 6/30/2001. Place your initials next to EACH box you authorise to Ln
be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide O
a memo justifying the hold. Return the entire list to the Records Division by June 29, 2001. N
I
O
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy O
(X) Code Box Number Code (Box Contents) Beginning Ending Hold? 06/30/2001 Location Space#
22 31 - 1986 C•auimnan 95' Aerialcat (88/89) 07/01/1988 06/30/1989 EQUIPMENT.MAINTENANCE REC
,4023 36 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
24 37 - 1988 Ford 1-ton Pickup (8B/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
25 Station #1 Auxiliary Generator (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
G'
26 -6ta41o1#2-Auxi1iaty-Canasatos-(44,149) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
27 Station #3 Auxiliary Generator (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
28 Headquarters Auxiliary Generator - 173A (88/69) 07/D1/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
29 1718 (88/89) 07/01/1988 06/30/1969 EQUIPMENT MAINTENANCE REC
30 Station Air Compressors (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
31 Hurst Tool (Squad) (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
32 Hurst Tool (Truck Co.) (88/89) 07/01/1988 06/30/1989 EQUIPMENT MAINTENANCE REC
33 ••• These records mu at be maintained until 07/01/1987 06/30/1989 EQUIPMENT MAINTENANCE REC
34 equipment is retired, sold, etc. ••' 07/01/1987 06/30/1989 EQUIPMENT MAINTENANCE REC
S 1001 6060.3 EQUIPMENT MAIMMANCR RECORDS 07/01/1989 06/30/1990 ••BOLD•• 12/31/2000 07-03-01 4
/ BOA ON HOLD /
,HOLD, Placed on this box Date: 02/19/1999 To: conversion record
FOLDER Description
1 •• FIRE DISTRICT - FIEED ASSETS, APPARATUS/VEHICLE 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
2 MAINTENANCE RECORDS - PY 1989/1990 •• 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
3 5 - '59 AMERICAN LA FRANCE (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
4 7 - '69 AMERICAN LA FRANCE (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
/ 5 10 - 173 HARD LA FRANCE (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
e/ AJ 0/ �
Date n is M hael, a Chief Date Jim Markman, City Attorney
Page 2
Notification Number 06/05/2001
82 Destruction Notification Report
17:01:59
City of Rancho Cucamonga
Unknown
5020 FIRE DEPARTMENT
Bill to Name: 5020
Records Coordinator. Janet Walker Mail Code: Phone: (909)477-2770 ext13003
The following records are due for destruction on 6/30/2001. Place your initials next to EACH box you authorize to
be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by June 29, 2001.
Mark Destroy Permanent Record Title Record Title Name Dates on Destroy
(X) Code Box Number Code (Box Contents)
Beginning Ending Hold? 06/30/2001 Location Space#
6 11 - '74 PIONEER LA FRANCE (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
7 15 - 178 GMC PATROL, 4 X 4 (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
�Q 83A---=-80.-0ODQY-ABPTiAI--.IASF-6Si0) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
9 20 - 175 GMC TENDER, 4 X 4 (1909-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
"'W10 "-CHSi�Y-FSCKUB/UTSLL ".-90) 07/01/1989 06/30/199D EQUIPMENT MAINTENANCE REC
11 22 - 182 CENTURY LA FRANCE (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
.�A012 14-183-CHSV Q'•^^ ........ 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
13 25 - 178 FORD TENDER (3 AXLE) (1989-1990) 07/01/19B9 06/30/1990 EQUIPMENT MAINTENANCE REC
40" 3"_yya_CHEgy�yALrw ('oo o_i oom 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
,&015 2
7— 8^'� T/ �� � 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
�
16 39 I 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
J$w17 q 10Y0) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
JZ019 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
19 31 - '86 95 FT GAUMM N AERIALCAT (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
.&920 33-18b--GiEVY-CSLEBRSTY-SYGAN-41989.199II) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
x(}21 33--`BS-E'HHNY-G6bE8R'^-.-,-f-Gw:n.-�.�^^ 1990) 07/01/19e9 06/30/1990 EQUIPMENT MAINTENANCE REC
22 3407/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
23 35—'-86-GNEW-CELSSRITY-NAQON- "a9Q) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC X
24 36 - '88 CHEW ASTRO VAN (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC N
25 37 - '88 FORD PICKUP (1 TON) (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC 0
�.�.26 38--Deb-OODGS-0LPLOMAT-X188-0-1GAQ) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE RBC E
27 39 - '89 GAUMMAN FIRECAT (REAR MOUNT) (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC �•
28 40 - 'B9 GAUMMAN FIRECAT (REAR MOUNT) (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC O
/� 0
-
29 4d�=8p-GNEY.Y..ASTAO-yAN-YE--4198A�L99p) 07/01/1969 06/30/1990 EQUIPMENT MAINTENANCE REC Z
30 STATION 1 - AUXILIARY GENERATOR (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC -u 0
W -n
LON
Ln O
61 /Q /b / 0
Data nllis Mi ae , Chief Date Jim Markman, City Attorney p
al
Page 3
Notification Number 06/05/2001
82 Destruction Notification Report
17:01:59
City of Rancho Cucamonga W m
(fl tc
Unknown N O_
5020 FIRE DEPARTMENT a1
Y
Bill to Names 5020 j
Records Coordinator: Janet Walker Mail Codes Phone3 (909)477-2770 extz3003 O1 Z
O
The following records are due for destruction on 6/30/2001. Place your initials next to EACH box you authorise to -n
be destroyed, then sign & date the bottom of EACH page. If you want a box hold for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by June 29, 2001.
O
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy O
(X) Code Box Number Code (Box Contents) Beginning Ending Hold? 06/30/2001 Location space#
.,% ,Q31 STATIGN2---AU%Ii.IMX-GENSRATGP--4iii9-iAiY) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
32 STATION 3 - AUXILIARY GENERATOR (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
33 DIS. PREP. - AUXILIARY GENERATOR 'A' (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
34 DIS. PREP. - AUXILIARY GENERATOR 'S' (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
35 STATION 1 - AIR COMPRESSOR (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE RCC
36 STATION 2 - AIR COMPRESSOR (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
37 STATION 3 - AIR COMPRESSOR (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE NEC
38 HURST TOOL C/O SQUAD (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
JJ 39 HURST TOOL C/O TRUCK CO. (1989-1990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
,bW40 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
041 p/g+s-{}9.8.g-.y9pp.) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
,J' p0/4��3 Pi1SL�leF6RB6-�d989-3990) 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
391[13 sHep-eosTs-1li e9-1i90a-_ 07/01/1989 06/30/1990 EQUIPMENT MAINTENANCE REC
Eligible Boxes on Hold = 2
Rlo4hiln Hnwe Checked Oat . 0
Elgibile Boxes Excepted = 0
Boxes to be Destroyed for this Department 0
( Excluding boxes on hold or boxes with folders on hold or
chocked out, end excluding boxes selected for exception )
Date i M1 a 1 Fire ChVE Date Jim Markman, City Attorney
Page 3
Resolution No. FD 02-001
Page 7 of 16
Young, Diane
From: Dominick,Sam
Sent: Thursday,June 21,2001 11:46 AM
To: Young, Diane
Subject: RE: Records Destruction
Yes! Ciao, Sammy D.
-----0nginal Message--
From: Young,Diane
Sent: Thursday,June 21,200111:41 AM
To: Dominick,Sam
Cc: Walker,Janet
Subject: Records Destruction
Sam -
Just wanted to clarify that the line items you marked and initialed are the ones that CAN be
purged now. Please confirm.
Thx-
Diane
1
Notifi.cation Number
83 Destruction Notification Report 06/05/2001
City of Rancho Cucamonga 17e03:16
Unknown
5027 FIRE FINANCE
Bill to Neste. 5027
Records Coordinator: TAMARA LAYNE Mail Code: Phone: (909)477-2700 ext:2430
The following records are due for destruction on 6/30/2001. Place your initials next to EACH box you authorize to
be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by June 29, 2001.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(XI Code Box Number Code (Box Contents) Beginning Ending Hold? 06/30/2001 Location Space#
2362 4010.1 FIRS DEPT - ACCOUNTS PAYABLE, A/P 12/08/1989 08/31/1990 08/31/1999 04-03-03 6
Box Contents: Fire Payroll Canceled Cks (11/89-12/901
FOLDER Description
1 Check Numbers 1000 - 2389 and 10001 - 10303 12/08/1989 08/31/1990 FIRE DEPT - ACCOUNTS PAYA
2365 4010.1 FIRE DEPT - ACCOUNTS PAYABLE, A/P 11/08/1989 02/07/1991 02/07/2000 04-02-03 6
Box Contents: Fire Payroll Canceled Cks (11/89 - 2/91)
FOLDER Description
1 Check Numbers 0103 - 2650 11/08/1989 02/07/1991 FIRE DEPT - ACCOUNTS PAYA
E = Excluded
Eligible Boxes on Hold e 0
Elgibile Boxes Checked Out - 0
Elgibile Boxes Excepted - 0
W
Boxes to be Destroyed for this Department - 2 O
( Excluding boxes on hold or boxes with folders on hold or E
re
checked out, and excluding bozos selected for exception )
7
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9U O
9U T
((DD 0
CO O
IT/7M / H /p/ O N
Date Tamk�"afne, Finance OfficerDate nais Michael, Fire Chift Date Jim Markman, City Attorney O
Q1
Page 1
Notification Number "/LU/m i
Destruction Notification Report
101 15:43:18 -0 X
City of Rancho Cucamonga to (D
Unknown N O
l0 C:
5027 FIRE FINANCE O ^,
0 O
Bill to Name: 5027 2
Records Coordinator: TAMARA LAYNE Mail Code: Phone: (909)477-2700 ext:2430 Z
O
The following records are due for destruction on 12/31/2001. Place your initials next to EACH box you authorize to T
be destroyed, then sign & data the bottom of BACK page. If you want a box held for an additional 6 months, provide
O
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002. N
I
O
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy O
(X) Code Box Number Code (Box Contents)
Beginning Ending gold? 12/31/2001 Location Space#
Shred 1355 4010.1 Fire - Accounts payable 09/06/1990 12/13/1992 12/23/1999 06-02-02 6
Box Contents: A/P Canceled Checks (9/90 - 12/92)
POLDER Description
09/06/1990 11/23/1992 Fire - Accounts Payable
1 Check Numbers 2390 - 7099
Shred 1364 4010.1 Fire - Accounts Payable 01/01/1992 11/10/1993 11/10/2000 04.02-01 5
Box Contents: Pire Payroll Canceled Cks (1/92 - 11/93)
FOLDER Description
1 Check Numbers 3102-6699 and 4848-6102 01/01/1992 11/10/1993 Fire - Accounts Payable
Shred 1110 4010.1 Fir. - Accounts Payable 07/01/1993 06/30/1994 06/30/2001 17-02-02 3
FOLDER Description
07/01/1993 06/30/1994 Fire - Accounts Payable
1 FISCAL YEAR REPORTS E
2 JOURNAL VOUCHERS, DISBURSNENT CHECKS & REVENUE REC 07/01/1993 06/30/1994 Fire - ACCOnnts Payable
3 FISCAL YEAR 93/94 BUDGET A 07/01/1993 06/30/1994 Fire - ACCouats Payable
..1.� .........
07/01/1993 06/30/1999 Fire - Accounts Payable
4 ACCOUNTS vAyAeL'a CnsCn REGI=ER'
Shred 1111 4010.1 Pire - Accounts Payable 07/01/1993 06/30/1994 06/30/2001 17-02-02 4
/ �./� ...� i l / moi"//
Date Tamara La in Officer Date Larry T le_,. Adm Svcs Dir Date Jim MnrkmaD, City Attorney
Page 1
Notification Number a/a/an
101 Destruction Notification Report
15:43:18
City of Rancho Cucamonga
Unknown
5027 FIRE FINANCE
Bill to Name: 5027
Records Coordinator: TAMARA LAYNE Mail Code, Phone: (909)477-2700 ext,2430
The following records are due for destruction on 12/31/2001. Place your initials next to EACH box you authorize to
be destroyed, then sign & date the bottom of EACH page. If you want a box hold for an additional 6 months,. provide
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(Y) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2001 Location Space#
FOLDER Description
1 FISCAL YEAR REPORTS 07/01/1993 06/30/1994 Fire - Accounts Payable
Ap 1y'' 2 ACCOUNTS PAYABLE CHECK REGISTER BINDERS (2) 07/01/1993 06/30/1994 Fire - Accounts Payable
'A yl'Shred 2072 4010.1 Fire - Accounts Payable 07/01/1986 06/30/1994 06/30/2001 05-01-02 1
Box Contents: Fire - VERB ramittancaa 4 pmts
FOLDER Description
1 Fiscal years 86 thru 90 6 93/94 07/01/1986 06/30/1994 Fire - Accounts Payable
ry�T Shred 2360 4010.1 Fire - Accounts Payable 12/23/1992 07/25/1994 07/25/2001 07-03-02 5
Box Contents: A/P Canceled Checks (12/92 - 7/94)
FOLDER Description
1 Check Numbers 7100 - 9599 12/23/1992 07/25/1994 Fire - Accounts Payable
m
O
Shred 2052 4010.2 Fire - Accounts Receivable 07/01/1992 12/31/1992 12/31/1999 03-03-02 3 =
Box Contents: Fir. Fin - Accts Rec / Daily Cash Rae �•
O
7
Z
Nom. w
�IR13 Shred 1226 4010.2 Fire - Accounts Receivable 01/01/1992 12/31/1994 12/31/2001 16-02-01 1La
'I1TEI'1 r T
_ 0
00
1%j
O0O
_ Date Tem ayne, Fin Officer Date Larry•Te:pple3/ dm Svcs Dir Date Jim Markman, City Attorney O
Page 2
Notification Number 12/20/2001
101 Destruction Notification Report
City of Rancho Cucamonga 15:43:18 to m
Unknown !D O
5027 FIRE FINANCE .fir
Sill to Name; 5027 M j
Records Coordinator: TAMARA LAYNE Mail Code: Phone: (909)477-2700 ext:2430 OZ
The following records are due for destruction on 12/31/2001. Place your initials next to BACK box you authorize to In
be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months,
provide O
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002. N
O
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy C>
(E) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2001 Location Space#
FOLDER Description
1 FIRE RECEIPTS 92/94 01/01/1992 12/31/1994 Fire - Accounts Receivabl
2 FIRE CASH RECEIPTS 01/01/1992 12/31/1994 Fire - Accounts Receivabl
3 1992-1993 01/01/1992 12/31/1994 Fire - Accounts Receivabl
4 1993-1994 01/01/1992 12/31/1994 Fire - Accounts Receivabl
Scan 1070 4011.4 Fire - General Ledger G Postings 07/01/1990 06/30/1996 06/30/2001 05-02-01 2
1� sox Contents: General Ledgers (1990 - 1996)
FOLDER Description
1 FY 1990/91 07/01/1990 06/30/1996 Fire - General Ledger G P
2 FY 1993/94 07/01/1990 06/30/1996 Fire - General Ledger G P
3 FY 1994-95 07/01/1990 06/30/1996 Fire - General Ledger & P
4 FY 1995-96 07/01/1990 06/30/1996 Fire - General Ledger & P
/Ndt'Shred 203E 4012.8 Fire - Journal Vouchers 07/01/1991 12/31/1992 12/31/3001 14-01-01 5
Dox Contents, Fire Journal Voucher.
hred 1879 4040.0 Fire - Payroll Records 01/06/1994 12/21/1994 12/21/1999 07-05-02 5
/7,1
Date Tama e, Fin Officer Date Larry Te1lpl1; Adm Svcs Dir Date Jim Markman, City Attorney
Page 3
Notification Number 12/20/2001
Destruction Notification Report
101. 15:43:18
City of Rancho Cucamonga
Unknown
5027 FIRE FINANCE
Bill to Name: 5027
Records Coordinator: TAMARA LAYNE Mail Coda: Phone: (909)477-2700 ext:2430
The following records are due for destruction on 12/31/2001. Place your initials next to EACH box you authorise to
be destroyed, then sign & date the bottom of BACK page. If you want a box held for an additional 6 months, provide
a mass, justifying the hold. Return the entire list to the Records Division by January 3, 2002.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(Y) Code Box.Number Code (Box Contents) Beginning Ending Sold? 12/31/2001 Location Space#
6CM'Shred 187E 4040.0 Fire - Payroll Records 01/05/1995 12/20/1995 12/20/2000 07-05-02 6
FOLDER Description
1 PAYROLL REGISTER 1/5/95 - 3/30/95 - WANG 01/05/1995 03/30/1995 Fire - Payroll Records
2 PAYROLL REGISTER 4/13/95 - 6/19/95 - WANG 01/05/1995 03/30/1995 Fire - Payroll Records
3 PAYROLL REGISTERS 7/6/95 - 9/28/95 - WANG 01/05/1995 03/30/1995 Fire - Payroll Records
4 PAYROLL REGISTERS 10/12/95 - 12/20/95 - WANG 01/05/1995 03/30/1995 Fire - Payroll Record.
�O Shred 1883 4040.0 Fire - Payroll Records 01/01/1993 D6/14/1996 06/14/2001 07-05.02 1
FOLDER Description
1 PERS REPORTS 1/1/939 - 6/14/96 - WANG 01/01/1993 06/14/1996 Fire - Payroll Records
2 WORKERS COMP REPORTS 1/1/93 - 12/13/96 - WANG 01/01/1993 06/14/1996 Fire - Payroll Records
3 VACATION,SICK LEAVE REPORTS 1/7/93 - 7/5/95 - WANG 01/01/1993 06/14/1996 Fire - Payroll Records
4 VACATION,SICK LEAVE REPORTS 7/14/95-6/14/96 - WANG 01/01/1993 06/19/1996 Fire - Payroll Records
fD
V7
O
01/04/1991 O6/2fi/1996 06/26/3001 07-05-02 2 E
Shred 1882 4040.0 Fire - Payroll Records rt
FOLDER Description O
1 PERS 1/3/92 - 12/18/92 - WANG 01/04/1991 06/26/1996 Fire - Payroll Records Z
01/04/1991 06/36/1996 Fire - Payroll
2 VACATION,SICK,COMP LIST 1/4/91 - 12/26/91 - WANG Records O
3 PAYROLL DEDUCTIONS 1/6/94 - 12/21/94 - WANG 01/04/1991 06/26/1996 Fire - Payroll Records to
4 PAYROLL DEDUCTIONS 1/5/95 - 7/12/95 - WANG - _ 01/04/1991 06/26/1996 Fire - Payroll Records (D
/✓'' M 0
o
Date Tama a, Fin Officer Date Larry Teigple,.'Adm Svcs Dir Date lm Markman, City Attorney O
Page 4
Notiticatlon Number LULUU1
(
1L
101 Destruction Notification Report - /
15:43:18
City of Rancho Cucamonga ;
Unknown
(D O
5027 FIRE FINANCE C
Lu ^.
Bill to Name: 5027 O 3
Records Coordinators TAMARA LAYNE Mail Code: Phones (909)477-2700 exts2430 Z
Q) O
The following records are due for destruction on 12/31/2001. Place your initials next to BACK box youauthorizeto
T
be destroyed, then sign E. date the bottom of BACK Page. if you want a box held for an additional 6 months, provide O
a memo justifying the hold. Return the entire lint to the Records Division by January 3, 2002. O
N
I
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy 0
(X) Code Box Number Code (Box Contents) Beginning Ending Bold? 12/31/2001 Location Space#
5 PAYROLL DEDUCTION JOURNAL 1/7/93 - 12/23/93 - WANG 01/04/1991 06/26/1996 Fire - Payroll Records
6 DEDUCTION JOURNALS 7/14/95 - 6/20/96 - WANG 01/04/1991 06/26/1996 Fire - Payroll Records
*Shred 1910 4040.0 Fire - Payroll Records 01/01/1996 06/30/1996 06/30/2001 05-03-03 1
''������```WWW��� FOLDER Description
1 PAYROLL JOURNAL (APRIL - JUNE, 1996) - WANG 01/01/1996 06/30/1996 Fire - Payroll Records
2 PAYROLL LEDGER (JAN - MARCH, 1996) - WANG 01/01/1996 06/30/1996 Fire - Payroll Records
Wphred 1913 4040.0 Fire - Payroll Records 01/01/1992 12/31/1996 12/31/2001 05-03-03 3
Box Contents+ Misc. Timekeeping Reports
FOLDER Description
1 1993 Captain Sign-up Calendar 01/01/1992 12/31/1996 Fire - Payroll Records
2 1993-94 Captain Sign-up Calendar 01/01/1992 12/31/1996 Fire - Payroll Records
3 1995 Captain Sign-up Calendar 01/01/1992 12/31/1996 Fire - Payroll Records
4 1993 Holiday Buy Back LiSt 01/01/1992 12/31/1996 Fire - Payroll Records
5 1992 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
6 1993 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
7 1994 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
a 1994 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
9 1994 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
10 1995 leave requests _ _ 01/01/1992 12/31/1996 Fire - Payroll Records
11 1995 leave requeete 1 �N � ',.7 01/01/1992 12/31/1996 Fire - Payroll Records
/ ,r
nate Tama' a e, Fin Officer Date Larry TemRlg,. dm Svcs Dir Data Am Markman, City Attorney
Page 5
Notification Number 1'l/2U/2uul
101 Destruction Notification Report
15:43:18
City of Rancho Cucamonga
Unknown
5027 FIRE FINANCE
Bill to Name: 5027
Records Coordinator: TAMARA LAYNE Mail Code: Phone: (909)477-2700 ext:2430
The following records are due for destruction on 12/31/2001. Place your initials next to EACH box you authorise to
be destroyed, then sign & date the bottom of FACE page. I£ you want a box held for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(I) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2001 Location space#
12 1996 leave requests 01/01/1992 12/31/1996 Fire - Payroll Records
13 FF vacancy leave requests 1992-93 01/01/1992 12/31/1996 Fire - Payroll Records
14 1992 payroll sign-off list 01/01/1992 12/31/1996 Fire - Payroll Records
15 1993 payroll sign-off list 01/01/1992 12/31/1996 Fire - Payroll Records
16 1994 Payroll sign-off list 01/01/1992 12/31/1996 Fire - Payroll Record:
17 1995 payroll sign-off list 01/01/1992 12/31/1996 Fire - Payroll Records
at44'Shred 722 4041.3 Fire - State 4 Fed'l Qtrly Reports 01/01/1978 12/29/1991 12/29/1996 10-03-01 3
FOLDER Description
1 STATE DE3'ES 1/78-12/89 01/01/1978 12/29/1991 Fire - State & Fed-1 Qtrl
2 1989 STATE TAXES 01/01/1978 12/29/1991 Fire - State & Fed-1 Qtrl
3 1989 FEDERAL TAXES 01/01/1978 12/29/1991 Fire - State & Fed-1 Qtrl
4 1990 10991S 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl
5 1990 STATE TAXES 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl
6 1990 FEDERAL TAXES 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl
7 1990,FEOERAL DEPOSITS 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl rD
8 1990 STATE DEPOSITS 01/01/1978 12/29/1991 Fire - State & Fed-1 Qtrl
O
9 1991 30991S 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl E
10 1991 FEDERAL QUARTERLY REPORTS 01/01/1976 12/29/1991 Fire - State & Fed-1 Qtrl
11 1991 FEDERAL DEPOSITS 01/01/1978 12/29/1991 Fire - State & Fed-1 Qtrl 0
7
12 1991 STATE DEPOSITS 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl Z
13 1991 STATE QUARTERLY REPORTS 01/01/1978 12/29/1991 Fire - State & Fed'l Qtrl a O
14 STATE & FEDERAL - QUARTLY REPORTS 01/01/1978 12/29/1991 Fire - State & Ped-1 Qtrl T
15 STATE & FEDERAL - QUARTLY REPORTS —i - _ 01/01/1978 12/29/1991 Fire - Stare & Fed-1 Qtrl fD Q
o
/ / /LO ° o
Data Tama e, Fin Officer Date Ldrry Tgmple,;Adm Svcs Dir Date im Markman, City Attorney p
Ql
Page 6
Notification Number 1'l/a/aul
Destruction Notification Report
101
15.43:18 -D A
City of Rancho Cucamonga N
LO
Unknown fD O
5027 FIRE FINANCE J C
O
Bill to Name: 5027 On =
Records Coordinator: TAMARA LAYNE Mall Code: Phone: (909)477-2700 ext:2430 Z
O
The following records are due for destruction on 12/31/2001. Place your initials next to EACH box you authorize to -n
be destroyed, then sign & date the bottom of BACH page. If you want a box held for. an additional 6 months, provide
O
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002. N
O
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy O
(X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2001 Its space#
/R1Y.Shred 2050 4041.3 Fire . State 5 Fed'1 Qtrly Report. 04/01/1959 12/31/1996 12/31/2001 03-03-02 1
��AYYI_1 Box Contents: Fire Finance - state 4 Q..rterly Reports
,tel Shred 1901 4040.9 Fire - Time ghosts 12/19/1993 12/30/1994 12/30/1999 05-03-01 1
FOLDER Description
1 TIME CARDS FOR PP#27 (12/18/93 - 12/31/93) 12/18/1993 12/30/1994 Fire - Time Sheets
2 TO PP#26 (12/17/94 - 12/30/94) 12/18/1993 12/30/1994 Fire - Time Sheets
VShred 1900 4040.9 Fire - Time Sheets 12/31/1994 12/29/1995 12/29/2000 05-03-02 5
FOLDER Description
1 TIME CARDS FOR PP#1 (12/31/94 - 1/13/95) 12/31/1994 12/29/1995 Fire - Time Sheets
2 TO PP#26 (12/16/95 - 12/29/95) 12/31/1994 12/29/1995 Fire - Time Sheets
sPt/shred 2039 4040.9 Fire - Tim Sheets 01/01/1996 06/30/1996 06/30/2001 14-01-02 1
Box Contents: Fire Time Cards
I sarea 5040 4040.5 Fire - Time Sheets 07/01/1996 12/31/1996 12/31/2001 03-02-02 6
/ 11 / /
nate Tamar e, Fin Officer Date Larry T mple, Adm Svcs Dir Date J m Markman, City Attorney
Page 7
Notification Number 12/20/2001
101 Destruction Notification Report
15:43:18
City of Rancho Cucamonga
Unknown
5027 FIRE FINANCE
Bill to Name: 5027
Records Coordinator: TAMARA LAYNE Mail Code: Phone: (909)477-2700 ext:2430
The following records are due for destruction on 12/31/2001. Place your initials next to BACK box you authorize to
be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide
a memo justifying the hold. Return the entire list to the Records Division by January 3, 2002.
Mark Destroy Permanent Record Title Record Title Name Dates On Destroy
(Y) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2001 Location Space#
Box Contents, Fire Time Sheets
Eligible Boxes on Hold m 0
Elgibile Boxes Checked Out - 0
Elgibile Boxes Excepted e 0
Boxes to be Destroyed for this Department a 22
( Excluding boxes on hold or boxes with folders on hold or
checked out, and excluding boxes selected for exception )
X
N
M
0
C
K
0
7
Z
W0
lfl T
(D
Cha
O
/. 0 N
l O
nate Tamara 81n Officer Date Larry Temple Adm Svcs Dir Data Jim Markman, City Attorney O
01
Page 8