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HomeMy WebLinkAbout1998/08/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. ADMINISTRATION OF OATH OF OFFICE Mayor Bill Alexander administered oath of office to Joyce Womack and Edward Swistock. B. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, August 6, 1998, in the Storytime Room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 7:06 p.m. Present were Mayor Bill Alexander, President Howdyshell, Boardmembers Bradshaw, Swistock and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Services Supervisor and Vivian Garcia, Administrative Secretary. C. PRESENTATIONS/ANNOUNCEMENTS C 1. Library Director Deborah Clark presented to Library Board President Robert Howdyshell the John Cotton Dana Award for public relations excellence. C2. Children's Services Supervisor Renee Tobin presented to Library Board president Robert Howdysehll a certificate from OPARC for the Library's involvement in this program to assist the developmentally disadvantaged. D. CONSENT CALENDAR D1. Approval of minutes: May 7, 1998 June 4, 1998 July 2, 1998 D2. Approval of new fees involving the circulation of CD Rom materials. D3. Approval of proposed holiday closures for 1998/99. MOTION: Moved by President Howdyshell to approve the consent calendar, except for item D1, which will be held over to the next meeting, seconded by Boardmember Swistock. Motion carried 4-0-1, (Dredd Lee absent). Library Board Minutes August 6, 1998 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library status report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the budget status and activities of the Library during the months of June and July. Robert Karatsu, Principal Librarian, reported about the classes offered in the Fall Grapevine in the Technology Center. Renee Tobin, Children's Services Supervisor, gave an oral report on the Summer Reading Program in the children's department. E2. Budget report: presented by Deborah Clark, Library Director. a. Status of 1997/98 budget b. Status of 1998/99 budget Deborah Clark, Library Director, reviewed the current and the proposed budget with the Board. E3. Review and approval of Library Goals and Proposed Library Plan of Service for 1998/99. Presented by Deborah Clark, Library Director. MOTION: Motion moved by President Howdyshell to hold the Plan of Service for next month's meeting, seconded by Boardmember Bradshaw. Motion carried 4-0-1, (Dredd Lee absent). E4. Approval to charge $60 per client for course on how to design a library web page. Presented by Robert Karatsu, Principal Librarian. Robert Karatsu, Principal Librarian reviewed the charge and the course content with the Board, emphasizing that the client base will be library employees. MOTION: Motion moved by President Howdyshell to approve the charge and course, seconded by Boardmember Womack. Motion carried 4-0-1, (Dredd Lee absent). E5. Approval to conduct two in-service training sessions, one in early September, one in spring. The Library would close to accommodate full staff participation. Deborah Clark, Library Manager, reviewed the training with the Library Board. Library Board Minutes August 6, 1998 Page 3 MOTION: Moved by President Howdyshell to approve the training sessions, seconded by Boardmember Swistock. Motion carried, 4-0-1 (with Dredd Lee absent). E6. Approval of grant application "Back to Basics." Presented by Renee Tobin, Children's Services Supervisor. Renee Tobin, Children's Services Supervisor gave an oral report on the grant to the Board informing them that the new date for notification as to whether the grant was funded will occur in mid- September. MOTION: Moved by President Howdyshell to approve the grant, seconded by Boardmember Bradshaw. Motion carried, 4-0-1 (with Dredd Lee absent). F. BOARD BUSINESS F 1. Proposal by Arrow Chiropractic to host a Children's Health Fair in the Rancho Cucamonga Public Library. Presented by Library Director Deborah Clark and Barbara Banel, Arrow Chiropractic Office Manager. Deborah Clark, Library Director, presented Barbara Bartel to talk with the Board about the proposal. Barbara Bartel of Arrow Chiropractic Office reviewed the proposal and answered questions of the Library Board. MOTION: Moved by President Howdyshell that an alternative site be found; and if no site is available, item should return to the Board, seconded by Boardmemher Bradshaw. Motion carried 4-0-1, (Dredd Lee absent). F2. Approve Library Foundation Board action amending the Library Foundation Bylaws to require a member of the Library Board of Trustees to also serve as Director on the Library Foundation. Report by Deborah Clark, Library Director. MOTION: Moved by President Howdyshell to approve the amended Library Foundation Bylaws, seconded by Swistock. Motion carried, 4-0-1 (with Dredd Lee absent). F3. Review appointments of Board members serving as liaisons to specific service areas. Report by Deborah Clark, Library Director. President Howdyshell, requested volunteers for the positions. Boardmember Bradshaw volunteered as the Boardmember for the Library Foundation Board. Library Board Minutes August 6, 1998 Page 4 Boardmember Womack volunteered for the Young Adult Services. Boardmember Swistock volunteered to work with the Literacy Services. President Howdyshell will work with the Business Services. MOTION: Motion moved by President Howdyshell for appointments of Boardmembers, seconded by Boardmember Womack. Motion carried 4-0-1, (Dredd Lee absent). G. IDENTIFICATION OF ITEMS FOR NEXT MEETING Gl. Plan of Service G2. Topics for discussion with joint meetings with the City Council and Library Foundation. G3. Requested staff to invite Jack Lam to attend the next Library Board meeting. H. COMMUNICATIONS FROM THE PUBLIC None I. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to Thursday, September 3, 1998 at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by Boardmember Bradshaw. Motion carried, 4-0-1 (with Dredd Lee absent). The meeting adjourned at 8:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 3, 1998