HomeMy WebLinkAbout1999/01/07 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on
at ~ { ~C~/~., I posted a true and correct copy of the meeting
agenda dated ~ .... ~ /4~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing ia
true and correct and that this declaration was executed on
~'~" ~ , /~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY HAN~E~ ~','~'~'~
City of Rancho Cucamonga
,~'~*~Gar~ia, Administrativa
City O~ Rancho
PUBLIC SERVICE PROGRAM
Public service programs involve the use of CDBG funds to pay the non-construction costs of
providing services such as graffiti removal, social services, employment, housing, legal, health, and
education.
A. Applicant Information
Deborah Kaye Clark
1. Name of Applicant:
2. Agency: Rancho Cucamonga Public Library
3. Mailing Address: 7368 Archibald Ave., Rancho Cucamo~ga, CA 91730
Rancho Cucamonga Public Library
4. Program Site:
5. Phone Number:. (909) 948-9900 ext. 5040
6. Contact Person and Title: nori Hopkins, Literacy Coord±nator
7. Legal Property Owner:, City of Rancho Cucamonga
8. Is applicant a public agency: Yes x No
9. ' Local zoning restrictions that would affect the proposed program(s).
None
10. Provide a brief program description. (A detailed description is also required in Section C1,
Page 1-8).
The West End Literacy League trains volunteer tutors to work with adults who need
to improve their basic reading and writing skills.
The Back to Basics program trains volunteer tutors to work with 7 to 12 year
old children identified by the school personnel as "at risk" (challenged econo-
mically & educationally) and who are reading and writing below their grade levels.
1 1. Requested CDBG Allocation (Per Program):
$10,000 for West End Literacy League; $10,000 for the Back to Basics program
City of Rancho Cucarnonga
Page 1-1 FY 1999-2000 CDSG Application
12. The following items must be submitted in order for the application to be considered.
Include only 1 copy of each item. See Section E (page 1-13) for a detaired description of
each submittal requirement. ·
Project Application
Articles of Incorporation and Bylaws
State and Federal Tax Exemption Determination Letters
Form 990 with the IRS
List of Board of Directors
Board of Directors Authorization to Request Funds
Board of Directors Designation of Authorized Official
Organizational Chart
Resume of Program Administrator
Resume of Fiscal Officer
Financial Statement and Most Recent Audit
Conflict of Interest Statement
Long Range Plan
Evidence of Liability Insurance
Evidence of Workers' Compensation Insurance
B. Agency Overview
1. Provide a background summary of the agency's history in this geographical area including
such information as length of time in operation, date of incorporation, type of corporation,
etc.
The Rancho Cucamonga Public Library was created by the City of Rancho Cucamonga
in 1994, after the City withdrew from the San Bernardino County Library service
area. The current library opened its doors in September of 1994 as a
department of the City of Rancho Cucamonga.
2, Descdbe the agency's overall missio~purpose.
The Rancho Cucamonga Public Library supports educational and cultural pursuits
of the community and provides the general public of all ages with reading and
viewing materials, informational assistance, literacy instruction, computer
literacy instruction and programs of educational value, The library also
seeks to instill the value of literacy in young and old.
City of Rancho Cucamonga
Page 1-2 FY 1999-2000 CDBG Application
3. By title, list the specific programs that the agency operates.
General Library Services
West End Literacy League
Back to Basics Learning ~rogram
Technology Center
4. Descdbe existing staff positions and qualifications. Identify whether or not the agency has
a personnel manual with an a~rmative action plan and grievance procedure. Complete the
aEached cha~ titled "Staff and Volunteer Profile."
Key staff positions include: Deborah Clark, Library Director: Masters in Library
Science; 25 years experience, 15 as executive management. Robert Karatsu, Principal
Librarian: Masters in Library Science; 20 years experience. Renee Tobin, Children's
Services Specialist: Masters in Library Science; 20 years experience. Lori Hopkins,
Literacy Coordinator: 8 years experience in the literacy field; Back to Basics
Learning Center Coordinator (currently vacant): requires a Masters in Library Science
degree or a Teaching Credential. Rosie Manela, Literacy Clerk: Rosie Manela has
worked at the Rancho Cucamonga Public Library as the literacy clerk for three years.
The above listed are Rancho Cucamonga city employees. The City of Rancho Cucamonga
h~s detailed grievance procedures and an affirmative action plan consistent with the
laws of the State of California.
5. Identi~ whether or not the agency has liability and workers' compensation insu~nce
coverage, in what amount, and with what insuring company. Identi~ whether or not the
agency has fidelity bond coverage for principal staff who handle the agency's accounts, in
what amount, and with what insuring agency.
Yes, through the City of Rancho Cucamonga
City of Rancho Cucarnonga
Page 1-3 FY 1999-2000 CDBG Application
STAFF AND VOLUNTEER PROFILE
~AsofJune30,1$9.~,~ ~:~Totali! '~Male::i.~ ~emale~ ~ · ~':~
~, ,~ ~ A ~:~'~ . .~: ;, ~. ~,. ....
Total No. o[ Persons
54 23
Total ~E ~ .~ '~:~:.~
Pro~essional Sta~ '
Positions 6 2 4
Sup~ Staff ~E , ,[,~
Tolal No, ol Volunleers
Board
5 2 3 1 i 3
Administrative
Volunteers
Dir~ Se~i~
Volunteers 50 6 44 i 4 2 43
· ~E = Full Time Equivalent.
· * The sum of columns A through G must equal total agency column.
City of Rancho Cucamonga
Page 1-4 FY 1999-2000 CDBG Application
6. Describe the agency's current ove~{I operating budget, itemizing revenues and expenses
on the a~ached tables titled '%oral Operating Budget." Identi~ commitments for ongoing
funding sources. Describe the agency's fiscal management system including financial
repoding, record keeping, accounting systems, payment procedures, and audit
requirements.
The Rancho Cucamonqa Public Library is funded through tax dollars earmarked for
the ot]rDose of library services. The rcmaininq income is raised by the library
through fee based services, fines and fundraising. The Literacy program began as
.a grant project funded by the California State library, and the State Library is
committed to providing 50% of the original allocation (or $48,000) in 1999/2000
and to "match" all funds raised locally in future budget years. The literacy
program has also received a grant from the California State Department of Education
for three consecutive years and plans to continue applying for on-going funds. The
Rancho Cucamonga Public Library Foundation has committed $20,000 to the "Back to
Basics" component of the program this year, and will commit another $10,00Oto the
Literacy Program in 1999/2000. The Friends of the Library are also strong supporters
of the Library program, contributing over $50,000 each year.
7. Describe prior experience the agency may have had with CDBG funding.
The Rancho Cucamonga Public Library successfully applied for a construction and
community Improvements Proposal in 1995/96 to build an office and study rooms
to'accomodate adult literacy staff and tutoring teams. The West End Literacy
league, through the Upland Public Library, has received CDBG funds from both
the City of Upland and the City of Ontario.
TOTAL PERSONS SERVED BY THE AGENCY - UNDUPLICATED COUNT
,: ..,~;~?~;.~:;~::,~: :,:- , Pflor Year :,~ :;;,.~' M~t ' ':" ~; Percent . :~, Pement ~:., '~¢.Comlng
;:::¥'}%~:~;~¢?:~:::: '~:;:r~::~:~::::/ RecentYear ~ ~ :::Change%+; ~s~ Yea ~
R.C. Resident 55,945 68,326 10% 22 % 75,000
Outside R.C. 12,381 18,492 103 49% 22,000
TOTAL 68,326 86,818 10% 27% 97,000
City of Rancho Cucamonga
Page 1-5 FY 1999.2000 CDBG Application
TOTAL OPERATING BUDGET (REVENUE)
:;; ;i ~';;:~;i: r :.!~ii;~ ;:!~: .MostRacent' : Cu~r~t ~:~, Pr~ 0sad Bud et PerCent: ;pe~rcant
! ; Fiscal Yeara :: ;~ Fiscal Year ;::: ~ !:;Ju y 1,199 ? Change ;: Total
= :: ': June 30. 1-e-I;_2 Ob ); :** ,::[
Pu~Ltb'su~R~: ~i~ i .~:::i:::.::;~;:::..;::?. :: :~:? ~::i;~:i:~:::~::::~ ::::
Contributions 50,000 50r 000 50~000 0% 3.5%
Foundations/Private Grants
Fund Raising/Special Event 52,000 ~2 r 000 52 r 000 0% 3.5%
Legacies & Bequests
Other Federated Org.
United Way
Misc. Organizations
Other
SubtotalI 102,000 I 102,000 I 102,000 I 0% 17%
GOVERNMENT: > . ~ ~....: ;~... :.~:<.~:.,~.~.:::; , ~: ~.-::~.~:.~ :. . .: . . . · : .:..~ ~?:;~¥......~.
Federal 25,237 63,000 63,000 0% 4%
State 195,927 240,900 218,000 -9% 14%
Local 1,119,464 1,120,000 lr020,000 -9% 65%
Subtotal I 1,340,628 I 1,423~900 I ir301,000 I -9% I 83%
OTHER REVENUE'-;::'::!: ~ .: .~ :: ' ' : · .~., ; :~:-: ~. · ~
Membership Dues
Program Service Fees 154,108 160,000 160,000 0% 10%
Investment Income
Transfer From Other Funds
All Other Revenue
SubtotalI 154,108 I 160,000 I 160,000 I 0% I 10%
Column A is the Audited. or most recently completed 12-month period.
· * Percent change from B to C. Formula (C-B/B). Explain changes grealer than 15 percent.
Y~** Percent of total budged for Column C.
City of Rancho Cucamonga
Page 1-6 FY 1999-2000 CDBG Application
TOTAL OPERATING BUDGET (EXPENSES)
· , .:. .. . M~st. Ra~.< ' . Current ~:..-: Proposed Budget . .
Salades 73S,760 798,670 S20,000 5 52.5
Employee Benefits
168,590 183,670 200,000 9 13
Payroll Taxes - _
Profs. & Consultant F~s -
35,000 -100% 0
Supplies 37r000 30~000 28,000 - 7 2
Telephone & Fax
15 t000 18t000 20~000 0 1
Postage & Shipping 10,000 10,000 10, ~0 0 .5
O~upan~ & U~fles 102,000 52,000 55,000 6 4
Rental & MalnL of Equip· 42,500 41,000 42,000 2 3
Pdntlng & Publi~tions 5,000 9,000 5,000 -44 .25
T~vel & T~ns~ation 5,000 5,670 6,000 18 .25
Conferen~s 8,000 8,000 7,500 - 0 .25
S~c ~slst. to Ind~ids.
Mem~mhlp Dues
A~rds & G~nts
Insuran~ 4,300 4,500 5,000 ii .25
Equipment Pur~ased 75 t 000 79 t 700 90 r 000 13 6
Misc. ~nses 18,000 18,000 20,000 11 1
Transfer to ~er Funds 100t000 100t 000 5Or000 -50% 3
Dues to Nation{ Org. 2,500 2,500 2,500 0 0
~her(~laln) Book Mat 201,000 205,000 202,000 -1% 13
Su~lus (or Defi~) o~ To~l
Sup~ & Revenue 64,086 85,190 0 -100%
Other ~nses
· Column A is ~e Aud~ed. or most re~ntly ~mpleled 12-month pedod.
· ~ Per,hi ~ange from 8 to C. Formula (C-8~). Explain ~anges greater [hah 15
· ~ Per~nt of total budged for Column C.
City of Rancho Cucamonga
Page 1-7 FY 1999-2000 CDBG Appllcation
Page I-7 Addendum
Expl,~nation for changes greater than 15 percent:
Profs. & Consultant Fees -100%
No professional service tees have been projected for 1999/2000.
Printing & Publications -44%
Inflated printing rate in 1998/99 was a consequence of thc Back to Basics initial grant.
Funds covered brochures and training manuals for the program. Proposal tbr 1999/2000
returns to the general publication budget for library resources.
Transfer to Other Funds -50%
The payment required by the County of San Bernardino based on the contract which
allowed the withdrawal of the city from county library service area dropped from
$100,000 to $50,000. However, the revenue funds of the library dropped $100,000, duc
to the exhaustion of the bond remainder funds which have been used to make that
payment over the past five years.
Surplus (or Deficit) of Total Support & Revenue -100%
Thc combination of thc loss of app. $25,000 from thc State to support thc Adult Literacy
program, plus the loss of thc bond funds which would cover the County payment for
withdrawal, results in approximately $75,000 less in revenue for the 1999/2000 year.
Combined with rising personnel costs tied to step increases, thc library will reduce it's
overall expenditures by approximately 2% to balance revenues with expenditures by thc
end of the fiscal year. No surplus is anticipated.
C. Specific Program Information (Fill out this section separately ~r each program in which
funding is requested.)
1. Describe the proposed program and provide a scope of work. The narrative should include
the need or problem to be addressed as well as the population to be sewed or area to
benefit. Describe the work to be pedormed, including activities to be undedaken or
se~ices to be provided, method of approach, and the implementation schedule. A~ach any
applicable maps, plans, or brochures.
The West End Literacy League is a joint program between the Rancho Cucamonga
Public Library and the Upland Public Library. The library literacy program's
purpose is to provide basic skills tutoring to English speaking participants
who are illiterate and to stop the downward spiral of unemployment and poverty
caused by the inability to read and write effectively. Housed and coordinated
by the Rancho Cucamonga Public Library, the program began in October 1995 through
a five year grant program funded by the State Library of California to provide
literacy services to adults. The program has been serving ~ancno cucamonga
residents for four years. The literacy program serves a population .of adults in
the co~nunity who have low reading and wrltlng $~±±s. ~ecause ox Eneir low skills,
many of these adults are low.to moderate income or unemployed. According to the
1990 Census, 15% or 17,250 o~ the l±9,uuu res~aen~s in che ~Ly of ~chu ~ucamonga
alone failed to graduate from high school. This group, plus those individuals that
did graduate but still lack basic skills, an additional estimated 5% or 9,750 are
the potential beneficiaries of an adult literacy program.
The literacy ~rogram from 1995 has been fully funded by a grant from the California
State Library. The grant, in the FY of 1999/2000 will be at 50% of the original
amount, which is not enough to sustain the program~ current level of service.
Therefore, the library is seeking support from the city through the CDBG program.
2. Indicate the applicable National Objective for this program.
Benefitting Iow- and moderate-income persons.
Preventing or eliminating slums or blight.
Meeting other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of
the community and other financial resources are not available to meet such needs.
City of Rancho Cucamonga
Page 1-8 FY 1999-2000 CDBG Application
3. Indicate the method of eligibility documentation and statistical data colleclion for the
program(s).
The program participants are given a battery of assessments to determine
their reading and writing level of eligibility. For statistical data we do
an intake sheet that records their age, ethnicity, social security numbe~,
employment, etc. This information is then entered into our data managemnnt
system, Literacy Pro Systems.
Total clients served by the program (do not fill out if the program proposed is identical to
the overall agency function).
" ' :'~: : ..:;. A .: ...... ;- B ' ..... (B-AlIA - ..~-.=,¢ .,,,
'::;'-;~:-~" .Pdo~;-y~.~.:::~'~ Most ':Perce~'
-'-' :','"~ ' ......... ~?~'~..--. ,::~ R~:ent Yea~ LOW Income .- Change :.,.,
· ..' ..'. Completed ~""' '- E~timate
R.C. Resident 44 41 * . .
Outside R.C. 10 11 * *
TOTAL 54 52 * *
~"~ tear~e~,~ ,UP.' defin.ition, low to moderate income due to their low reading skills~
5. List the proposed program s objectives for the cun'ent fiscal year.
Objectives are to: conduct six twelve-hour tutor training workshops; serve
a minimum of 70 adult learners; and apply for additional funding.
6. How does the agency monitor and evaluate the success of the program? What tools are
used?
The adult learners are re-assessed approximately every six months to
evaluate progress. However, the program is learner centered and open
ended. Students often stay with the program a short time and if a short-
term ~oal is met, for example employment is secured, then the student
might leave.
City ol Ranc~ Cucamo,~a
Page 1-9 FY 1999-2000 CDBG Appllcab~on
7. Provide a specific example or Case history of a client that exemplifies the result, or outcome
of the program.
Gwen has been an adult learner in the ~roqram since August 1997. She ~oin,.,J
the program to improve her reading and writing skills so she can move ahead
in life. When she began her tutoring sessions with her tutor, Susan, she
didn't even know the sounds of all the letters of the alphabet. Today, she
can read notes left for her at workr can shop for greeting cards all by he,-
self for the first time, can read children's books and write book reports about
them. Gwen is very proud of herself and continues to progress and inspire
others in her family to read more.
8. Provide a program specific budget, (as differentiated from the overall agency budget),
including line item costs such as personnel, supplies, equipment, etc. Include a list of all
anticipated sources of revenue.
PROPOSED PROGRAM BUDGET
· '* ' ~'""'~: :~::~' ':'~"-~' "*~ CDBG SHARE SOURCES
'"" "" : ' ; "' ~:~ ..... '~"~' : OTHER
Personnel $ 10,000 $ 50,000
Equipment $ $ 3,000
Supplies $ $ 2,000
C'onsultant Se~ices $
Space Rent and Utilities $
Audits S S
C~her Book materials $ $ 3,000
Conferences/Workshops $ ' $ 3,500
$ $
TOTAL COSTS I s 10~000 I$ 61,500
GRAND TOTAL {CDBG & OTHER) I $ 71r500
Provide a list of 'other" sources of funds (e.g., CDBG funds from other cities or counties,
pdvate sources, United Way, etc.) include the amount, source, and award date, if
applicable.
Rancho Cucamonga Foundation
$ 10,000
State Library of CA ~ 48,000
State Dept. of Education
$ 3,500
$
Total · 61 r 500
City o/Rancho Cucamonga
Page 1-10 FY 1999-2000 CDBG Application
The amount requested for the program from the City of Rancho Cucamonga should be
provided and its percentage portion of the agency's program and overall budget indicated.
Justification for the requested amount should be provided (i.e., proportion of Rancho
Cucamonga residents served to total clientele).
The request is for $10,000 or 14% of the program budget. This represents
less than 1% of the overall aqenc¥ budqeto 95% of the clients served in
this Pro.ram ar~ Rancho Cucamon~a re~idon~s,
C~y of Rancho Cucamonga
Page 1-11 FY 1999.2000 CDBG Application
C. Specific Program Information (Fill out this section separately for each program in which
funding is requested.)
1. Describe the proposed program and provide a scope of work. The narrative should include
the need or problem to be addressed as well as the population to be served or area to
benefit. Describe the work to be performed, including activities to be undertaken or
services to be provided, method of approach, and the implementation schedule. Attach any
applicable maps, plans, or brochures.
The "Back to Basics" Learning Center will target elementary school children
from Census tracts 20.01 and 21 at Bear Gulch Elementary, Cucamonga Elementary
and Los Amigos Elementary. These schools are in areas that are between 34.69 and
56.50 percent low income. Eligible children will be reading below their
grade level and determined "at risk" by their teachers. The Learning Center
will accomodate approximately fifty children per quarter and tutoring will
be done by trained volunteers in a small group setting. When the project is
underway tutoring sessions will last 1-1 1/2 hours. A special collection of
approximately 200 books and lesson planning materials will be purchased.
Additionally, the library will offer four networked computers with CD Rom
educational programs for the free use of all children.
2. Indicate the applicable National Objective for this program.
x Benefitting Iow- and moderate-income persons.
Preventing or eliminating slums or blight.
Meeting other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of
the community and other financial resources are not available to meet such needs.
City of Rancho Cucamonga
Page 1-8 FY 1999-2000 CDBG Applicagion
3. Indicate the method of eligibility documentation and statistical data collection for the
program(s).
Eligibility will be based on teacher referral and a reading and writing
assessment. We will create an intake sheet that will include statistical
data. Each child will have a folder with this information that will be
kept by the Program Coordinator.
Total clients served by the program (do not fill ou~ if the program proposed is identical to
the overall agency function).
"~ :'"" ' ;;': : ~': Most Percent :' : Percent -'
· ':':-.' --.: .... . ....... n
.---...-< - ..............'. ....... ~ ...... RecentYea~ Lowlncome .-Change;;., RscalYea~;_
·.:' ..... _'. Completed ';;-:'. . - ....: . i:-,timate ~
RmC. Resident 190
Outside R.C. 10
TOTAL 2 0 0
5. List the proposed program's objectives for the current fiscal year.
Objectives are to conduct four tutor trainings; fifty children will be
enrolled per quarter; provide orientation and tours for each student and
his/her guardian; and provide several programs demonstrating to parents the
importance of reading aloud, how to help a child develop good study habits, etc.
6. How does the agency monitor and evaluate the success of the program7 What tools are
used?
Children will be reassessed every three months, or each quarter, to determine
progress.
Ch'y o,' Rancho Cucamonga
Page 1-9 FY 1999-2000 CDBG Appl;cation
7. Provide a specific example or case history of a client that exemplifies the result, or outcome
of the program.
This is a new program, we don't have a case history to share.
8. Provide a program specific budget, (as differentiated from the overall agency budget),
including line item costs such as personnel, supplies, equipment, etc. Include a list of all
anticipated sources of revenue.
PROPOSED PROGRAM BUDGET
~... : ~ ;.;~:. ....... : :-,:t~ .: :~ ~ ?.~,!.~,.. ~,,,? ~.~-:~ ..... ~: CDBG SHARE OTHER SOURCES
Personnel $ 10,000 $ 27,900
Equipment $ $ o
Supplies $ $ 1,500
C~nsultant Services $ $ 0
Space Rent and Utilities $ $ 0
Audits S $ 0
Other Book, Instructional Resources $ $ 5,000
$ $
$ $
TOTAL COSTS I $ io,ooo I $ 34,400
GRAND TOTAL (CDBG & OTHER) I $ 44,4oo
Provide a list of "other" sources of funds (e.g., CDBG funds from other cities or counties,
private sources, United Way, etc.) include the amount, source, and award date, if
applicable.
Friends of the Library - for books 5,000
Library Foundation - for sta~lng
Library Budget $ Iu,uuu
$ 20,000
City of Rancho Cucarnonga
Page 1-10 FY 1999-2000 CDBG Application
The amount requested for the program from the City of Rancho Cucamonga should be
provided and its percentage portion of the agency's program and overall budget indicated.
Justification for the requested amount should be provided (i.e, proportion of Rancho
Cucamonga residents served to total clientele).
All students are referred from the Rancho Cucamonga schools serving residents.
At least 95% of students served will live in Rancho Cucamonga. The $10,000
requested represents 22% of the program budget, less than 1% of the overall
agency operating budget.
D. Organizational Information Checklist
Please check either "YES" or "NO" for the following questions and provide the requested data for
the 12-month period ending June 30, 1998.
':. ' Legal Requirements for Non-Profit Agencies '. YES NO ~'
1. The agency is incorporated as a Non-Profit organization and
currently has exempt status 501(c)(3) of the IRS Code and 2370(d)
of the California Code. x
2. The agency has maintained its California Tax-Exempt Non-Profit
Corporation status by filing the appropriate documents: x
a. Form 990 with the IRS.
b. Form 199 with the California Franchise Tax Board.
c. Statement of Domestic Non-Profit Corporation with the
Secretary of State.
3. All necessary licenses required to operate are maintained, x
4. The governance of the agency is consistent with the agency bylaws
and is reviewed annually to insure compliance: size of Board of
Directors, selection and tenure of members, number of meetings,
financial and legal procedures, and quorum requirements:
a. Authorized number of Board members (minimum). 5
b. Actual number of Board members. 5
c. Authorized number of Board meetings. 12
d. Actual number of 8oard meetings. 11
e. Authorized number required for quorum. 3
f. Averacje number of members attendincj per meeting. 5
City ol Rancho Cucamonga
Page 1.11 FY 1999.2000 CDBG Application
Describe up to three policy issues or actions adopted by the Board during the last 12 months.
Adjust fines and fee schedule for library
Approve Internet access policy for Technology Center
Approve "Back to Basics Grant application for $48,000
List functioning committees of the board.
None
:~ ~!?~:,.i~: Pohcy Making and FIducla~ Resp6n~li~lli~ie~ ?~?~?..3.-.
1. The Board of Directors is responsible for the policy setting and
evaluation functions of the agency, x
2.' The agency has an annual, independent audit or CPA
compilation or review, x
3. The Board of Directors develops, approves, reviews, and
monitors the annual operating budget, x
4. The agency has approved personnel policies that are reviewed
periodically and include policies and procedures for hiring, job
descriptions, performance reviews, termination, sick leave,
vacations, etc., which are communicated to staff members and
implemented according to legal standards, x
5. The Board of Directors annually evaluates the performance of the city Manager
Executive Director. x function
6. The agency is current of its employees payroll taxes to the IRS
and State of California. x
7. The agency expects to end the year on a surplus, x
8. The agency's administration and fund raising expenses do not I
exceed 25% of total support and revenue, x
List the percent of total expenses for management/fund raising.
City of Rancho Cucamonga
Page 1-12 FY lggg-2000 CDBG Application
STATISTICS DEC 98 DEC 97 FY 98~99 FY 97/98
Days Open 28 29 175 176
Items Borrowed 45,582 50,452 327,803 332,740
Average Daily 1,628 1,740 1,873 1,891
% Change -6% -1%
Patrons Registered 703 790 5,788 6,107
Average Daily 25 27 33 35
% Change -8% -5%
Information Questions 6,953 7,004 48,416 46,943
Average Daily 248 242 277 267
% Change 3% 4%
Items Classified 1,518 1,255 10,559 10,301
% Change 21% 3%
Volunteer Houm 144 170 2,027 1,846
% Change -15% 10%
Interlibrary Loan
Books Borrowed 5 12 53 35
ADULT SERVICES
Information Questions 4,650 4,382 31,925 29,694
Average Daily 166 151 182 169
% Change 10% 8%
Programs/Classes Attendance 18 0 185 150
# of Sessions 3 0 10 5
Aver. per session 6 0 19 30
ToumlGroup Visits To the Library 0 0 150 280
Number of Tours 0 0 4 10
Aver. per session 0 0 38 28
CHILDRENS SERVICES
Information Questions 2,303 2,622 16,491 17,249
Average Daily 82 90 94 98
% Change -9% -4%
Preschool Storytime Attendance 126 226 1,825 2191
# of Sessions 11 12 90 95
Aver. per session 11 19 20 23
Aftemchool Sto~ytime Attendance 87 43 978 751
# of Sessions 3 3 29 30
Aver. per session 29 14 34 25
Special Events Program Attendance 7 12 471 310
# of Sessions I 2 36 31
Aver. per session 7 6 13 10
Group Visits to Library 194 158 624 703
# of Sessions 7 6 26 34
Aver. per session 28 26 24 21
School Visits by Staff 0 85 740 199
# of Visits 0 2 3 5
STATISTICS NOV 98 NOV 97 FY 98199 FY 97/98
Days Open 27 27 147 147
Items Borrowed 56,291 56,734 282,221 282,288
Average Daily 2,085 2,101 1,920 1,920
% Change -1% -0%
Patrons Registered 984 1,053 5,085 5,317
Average Daily 36 39 31 36
% Change -7% -14%
Information Questions 9,763 9,184 41,463 39,939
Average Daily 362 340 282 272
% Change 6% 4%
Items Classified 2,030 1,146 9,041 9,046
% Change 77% -0%
Volunteer Houm 219 273 1,883 1,676
% Change -25% 12%
Interlibmry Loan
Books Borrowed 8 6 48 23
ADULT SERVICES
Information Questions 5,960 5,752 27,275 25,312
Average Daily 221 213 186 172
% Change 4% 8%
Programs/Classes Attendance 125 25 167 80
# of Sessions 5 1 7 3
Aver. per session 25 25 14 27
Tours/Group Visits To the Library 0 150 150 235
Number of Tours 0 5 4 8
Aver. per session ERR 0 38 29
CHILDRENS SERVICES
Information Questions 3,803 3,432 14,188 14,627
Average Daily 141 127 97 100
% Change 11% -3%
Preschool StorytJme Attendance · 190 314 1,699 1,965
# of Sessions 10 12 79 83
Aver. per session 19 26 22 24
Afterschool Storytime Attendance 111 93 891 708
# of Sessions 3 3 26 27
Aver. per session 37 31 33 26
Special Events Program Attendance 50 40 464 298
# of Sessions 7 5 35 28
Aver. per session 7 8 13 11
Group Visits to Library 210 158 430 545
# of Sessions 8 6 19 28
Aver. per session 26 26 21 19
Outreach Visits by Staff 740 0 740 74
# of Visits 3 0 3 2
Schedule A1
C2
REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS
December 1998 & FEES RENTALS SALES SERV.
December 1 $510.62 $134.33 $2,78 $2.00 $20.00
December 2 $502.75 $208.39 $2.78 $122.00 $40,00
December 3 $257.13 $174.29 $5.56 $0.00 $60,00
December 4 - closed
December 5 & 6 $56990 $293.58 $2,78 $10,00 $120,00
$0.00 $0.00 $0.00 $0.00 $0.00
December 7 $450.45 $150.89 $0,00 $17.00 $78.65
December 8 $327.15 $171.77 $0,00 $2.00 $100.00
December 9 $316.64 $138,28 $0,00 $5.00 $60.00
December 10 $362,97 $144,55 $2.78 $0,00 $34.96
December 11 $232.34 $83.78 $0.00 $0,00 $60.00
December 12 & 13 $472,00 $213,95 $2.78 $3,00 $20.00
$0,00 $0.00 $0.00 $0.00
December 14 $398,09 $125,55 $0.00 $70.00 $40.00
December 15 $397.19 $142.51 $0.00 $1.00
December 16 $248.90 $96.57 $0.00 $0.00
December 17 $282.00 $127.19 $0.00 $2.00 $60.00
December 18 $160.65 $119.49 $0.00 $0.00 $40.00
December 19 & 20 $275.13 $243.94 $0.00 $2.00 $40.00
$0.00 $0.00 $0.00 $0.00
December 21 $287.20 $168.69 $0.00 $120.00 $60.00
December 22 $329.55 $147.79 $0.00 $1.55
December 23 $262.45 $151.53 $0.00 $60,00 $20.00
December 24 - closed
December 25 - closed
December 26 & 27 $239.51 $261,09 $0.00 $4,00 $60,00
$0.00 $0.00 $0.00 $0.00
December 28 $554.65 $182.88 $0.00 $2.00 $80.50
December 29 $606.84 $191.48 $5.56 $2.00 $40.00
December 30 $436.89 $193.18 $0.00 $15.00 $20.00
December 31 $400.00 $155.80 $0.00 $0.00 $20.00
$8,044.11 $0.00 $0.00 $0.00
TOTALS: $6,970.00 $4,021.50 $25.02 $440.55 $1,074.11
December 97 TOTALS $8,881.05 $4,508.93 $29.14 $114.18
% CHANGE -22% -11% -14% 286%
Dec 98 Dec 97
TOTAL LIBRARY INCOME $11,457 $13,533
97~98 Proj:
Daily Average Fines $211.21 $273.24
Daily Average Media $143.17 $176.06
Daily Average Sales $0.93 $0.00
Daily Average Ref. Fees $8.86 $2.82
Daily Average APS $20.82 28.17
Includes Technology Fees of: $0.00
Includes Photocopy Fees of: $645.48
DAILY TOTALS $385.00 $480.29
GAIN/LOSS ON PRO J: ($2,954)
PERSONNEL EXPENSES
Part time Salaries $23,520 $19,875
GAIN/LOSS ON PRO J: ($3,645)
BALANCE ($6,599)
REVENUE REPORT FINES MEDIA LIBRARY REF REFUNDS
November 1998 & FEES RENTALS SALES SERV.
November 1 $0.00 $0.00 $0.00 $0.00
November 2 $552.91 $142.08 $0.00 $0.00 $20.00
November 3 $580.7'1 $152.74 $2.78 $2.00 $60.00
November 4 $401.39 $194.51 $0.00 $64.00 $100.00
November 5 $384.60 $142.68 $2.78 $15.00 $120.00
November 6 $138.95 $144.80 $0.00 $120.00 $20.00
November 7 & 8 $444.00 $342.30 $2.78 $5.00 $60.00
$0.00 $0.00 $0.00 $0.00
November 9 $560.74 $141.84 $0.00 $32.13 $160.00
November 10 $393.28 $202.20 $2.78 $64.00 $60.00
November 11 - closed
November 12 $496.55 $243.91 $0.00 $0.00 $40.00
November 13 $261.80 $132.98 $0.00 $0.00 $20.00
November 14 & 15 $607.27 $321.71 $0.00 $16.00 $120.00
$0.00 $0.00 $0.00 $0.00
November 16 $420.20 $113.30 $0.00 $135.00 $20.00
November 17 $547.80 $156.47 $2.78 $0.00 $40.00
November 18 $411.90 $131.15 $0.00 $180.00
November 19 $376.94 $215.60 $0.00 $0.00 $120.00
November 20 $156.90 $107.73 $0.00 $0.00 $60.00
November 21 & 22 $525.39 $307.53 $0.00 $15.00 $40.00
$0,00 $0.00 $0.00 $0.00
November 23 $308.40 $132,08 $0.00 $4.00 $80.00
November 24 $317.00 $187.06 $0.00 $140.06 $60.00
November 25 $336.20 $210,69 $0,00 $0.00 $40.00
November 26 & 27 - closed
November 28 & 29 $607.27 $354.43 $0.00 $0.00 $100.00
$0.00 $0.00
November 30 $596.35 $135.78 $0.00 $180.00
$9,426.55
TOTALS: $8,086.55 $4,213.57 $13.90 $972.19 $1,340.00
November 97 TOTALS $8,881.05 $4,508.93 $29.14 $114.18
% CHANGE -9% -7% -52% 751%
Nov 98 Nov 97
TOTAL LIBRARY INCOME $13,286 $13,533
97~98 Proj:
Daily Average Fines $311.02 $273.24
Daily Average Media $162.06 $176.06
Daily Average Sales $0.51 $0.00
Daily Average Ref. Fees $18.96 $2.82
Daily Average APS $20.82 28.17
Includes Technology Fees of: $0.00
Includes Photocopy Fees of: $645.48
DALLY TOTALS $513.38 $480.29
GAIN/LOSS ON PRO J: $1,026
PERSONNEL EXPENSES
Part time Salades $20,000 $19,875
GAIN/LOSS ON PRO J: ($125)
BALANCE $901
Schedule B
C2
BALANCE SHEET
DECEMBER
FY 1998199
Revenues Earned Projected Loss/Gain
Fines & Fees $45,697 $49,628 ($3,932) -7.9%
Media Rentals $25,286 $31,977 ($6,692) -20.9%
Sales $130 $0 $130 ERR
APS $14,620 $5,104 $9,516 186.4%
Information Services Fees $1,194 $512 $682 133.1%
Misc. Revenues $0 $0 $0
Totals: $86,926 $87,222 ($296) -0.3%
Part Time Salaries Spent Projected Loss/Gain
$104,875 $99,375 ($5,500)
Balance for
Yea rJ~b.r~ug h December ($5,796)
Projected End of the Year
Donations: Received Projected Over/Under
Friends $30,000 $50,000 ($20,000)
Foundation $10,000 $20,000 ($10,000)
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
January 7, 1999
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Doris Dredd-Lee, Boardmember
Joyce Womack, Boardmember
PAGE
I Board of Library Trustees Agenda
'-, . Regular Meeting, January 7, 1999 1
A. CALL TO ORDER
1. Roll Call: Howdyshell , Bradshaw
Dredd-Lee , Swistock __
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: November 5, 1998 1
December 3, 1998
2. Approval of application for $20,000 in CDBG Funds 7
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral report presented by staff.
2. Budget report: presented by Deborah Clark, Library Director. 8
3. Update on "Back to Basics" grants: oral report presented by Staff.
4. Telethon Update: oral report presented by Deborah Clark, Library
Director.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
PAGE
Board of Library Trustees Agenda 2
. Regular Meeting, January 7, 1999
1. Joint Meeting with CiW Council: oral repor~ presented by Deborah
Clark, Library Director.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMM~I~NICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits thc Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Gareia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Wednesday, December 30, 1998, 6:00
p.m. seventy-two (72) hours prior to the meeting per Government Code
54953 at 10500 Civic Center Drive.
f CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: January 7, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes of the Regular Meeting o£ the Board of Library Trustees for November
5 and December 3, 1998.
BACKGROUND
At~ached, please find the minutes for the Regular Meetings of the Library Board of Trustees
listed above, taken and compiled by Library Secretary, Vivian Garcia.
('~esXpectfully submitted, /' ',~._--~
.- ,L_ :,.>/ f (..
Deborah Kaye Clark ~'
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on November 5, 1998, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:07 p.m. and the pledge of allegiance
was led by President Howdyshell. Present were Boardmembers Bradshaw, and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee
Tobin, Children's Services Supervisor, Lori Hopkins, Literacy Coordination, Denise MacFarlane-
King, Librarian and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
B1. Approval of Minutes: September 3, 1998
October 1, 1998
October 14, 1998
MOTION: Moved by Boardmember Bradshaw to approve the minutes, seconded by Boardmember
Womack. Motion carried 3-0-2 (with Dredd-Lee and Swistock absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, updated the Board on the status of the Library.
Robert Karatsu, Principal Librarian stated the direct loan,non-resident usage, is up by 25 percent.
Renee Tobin, Children' s Services Supervisor, presented an oral report to the Board on the children's
department.
C2. Budget Report: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board.
C3. Update on Intemet and library classes: oral report presented by Robert Karatsu, Principle
Librarian.
2
Library Board Minutes
November 5, 1998
Page 2
Robert Karatsu, Principal Librarian, using a laptop computer showed the Board the new library page
on the Internet. He stated that James Corwin, Michelle Perera and he were the staff responsible for
the site.
Robert Karatsu, Principal Librarian, stated that the reference staff was holding classes on creating
HTML Website pages for other Librarians. Two classes were offered in December and another two
were added in January because of the demand. The Cyberspace classes which were offered through
the Grapevine for October, November and December have been a success and will continue after the
Telethon in March.
C4. Approval to conduct in-service training session for disaster preparedness on December 4th,
1998. Presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that staff was unable to to hold the in-service training which
was approved in September due to unavailability of speakers and trainers. Staff requested approval
to conduct the training on Friday, December 4th.
MOTION: Moved by President Howdyshell to approve the in-service training session on December
4®, 1998, seconded by Boardmember Bradshaw. Motion carried 3-0-1 (with Dredd-Lee and
Swistock absent).
C5. Telethon Update: oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed with the Board the start-up of Telethon III and the
Holiday Open House on December 3rd at the Filippi Winery.
D. BOARD BUSINESS
D1. Literacy Report: oral report presented by Lori Hopkins, Literacy Coordinator.
Lori Hopkins, Literacy Coordinator, presented an oral update to the Board on the Literacy program.
She went over a packet that staff plans to mail to businesses in reaching out to their employees.
D2. "Back to Basics" grant project: oral report presented by project staff member Denise
MacFarlane-King.
Deborah Clark, Library Director, introduced Denise MacFarlane-King as the new staff member
working on the LSTA Back to Basics grant.
Library Board Minutes
November 5, 1998
Page 3
Denise MacFarlane-King gave the Board a brief description of her background and what the plans
are for the grant. She also went over the contacts she had made through the schools.
President Howdyshell asked what age group would be part of the grant?
Denise MacFarlane-King replied 7 to 12 years old, 2nd through 6th grade.
Boardmember Womack asked how many students do you think will be serviced?
Denise MacFarlane-King stated that the grant will service about sixty students. Thirty students from
January through March and another thirty from April to June due to space limitation. Staff is in the
process of developing the curriculum.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Telethon
E2. Budget
F. COMMUNICATIONS FROM THE PUBLIC
Dana LaCuran, 10226 LaVine Street, Rancho Cucamonga suggested the Library contact the high
schools for volunteers.
Deborah Clark, Library Director, stated that advertising was done through the Grapevine and
Channel 3 of the local cable television.
4
Library Board Minutes
November 5, 1998
Page 4
G. ADJOURNMENT
MOTION: Moved by Boardmember Bradshaw to adjourn to Thursday, December 3, 1998 at 7:00
p.m. in the Council Chambers at the City of Rancho Cucamonga, seconded by Boardmember
Womack Motion carried, 3-0-2 (with Dredd-Lee and Swistock absent). The meeting adjourned at
8:04 p.m.
Respectfully subn~itted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, December 3, 1998, at 7:00 p.m. in the Council Chambers at the City of Rancho
Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to lack of quorum.
Respectfully subn~itted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA -
STAFF REPORT
DATE: January 7, 1999
TO: President and members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF GRANT APPLICATION REQUESTING $20,000 FROM
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
RECOMMENDATION
Approve application requesting $10,000 to support the Adult Literacy Program and $10,000 to
support the "Back to Basics" Children's Literacy Program for the Rancho Cucamonga Public
Library.
BACKGROUND/ANALYSIS
The CDBG funds allocated to the City of Rancho Cucamonga are to be used for programs that
support or enhance the quality of life for economically challenged areas and families located in
those areas. The Adult literacy program and the Back to Basics program are to programs offered
by the public library that basically benefit low income families.
Both programs have been funded by State grant funds in the past years. Both programs are being
severely cut back by the State. The Adult Literacy program will drop to 50% funding and the
"Back to Basics" program must be 100% funded by the Library.
As stated in the attached application, these funds will allow both programs to continue to serve
the community, at a reduced level.
Fiscal Impact:
Failure to acquire these funds will result in severe cutbacks in the literacy programs offered by
the Rancho Cucamonga Public Library.
( ResPectfully submitte~t, .~-h/"h
Library Director '~-"~
PUBLIC SERVICE PROGRAM
Public service programs involve the use of CDBG funds to pay the non-construction costs of
providing services such as graffiti removal, social services, employment, housing, legal, health, and
education,
A. Applicant Information
Deborah Kaye Clark
1, Name of Applicant:
Rancho Cucamonga Public Library
2. Agency:
7368 Archibald Ave., Rancho Cucamo~ga, CA 91730
3. Mailing Address:
Rancho Cucamonga Public Library
4, Program Site:
(909) 948-9900 ext. 5040
5, Phone Number:
Lori Hopkins, Literacy Coordinator
6. Contact Person and Title:
7. Legal Property Owner: City of Rancho Cucamonga
8. Is applicant a public agency: Yes x No__
9. ' Local zoning restrictions that would affect the proposed program(s).
None
10. Provide a brief program description. (A detailed description is also required in Section C1,
Page 1-8).
The West End Literacy League trains volunteer tutors to work with adults who need
to improve their basic reading and writing skills.
The Back to Basics program trains volunteer tutors to work with 7 to 12 year
old children identified by the school personnel as "at risk" (challenged econo-
micall~v & educationally) and who are reading and writing below their grade levels.
11. Requested CDBG Allocation (Per Program):
$i0,000 for West End Literacy League; $10,000 for the Back to Basics program
City of Rancho Cucamonga
Page 1-1 FY 1999.2000 CDBG Application
12. The following items must be submitted in order for the application to be considered.
Include only 1 copy of each item. See Section E (page 1-13) for a detailed description of
each submittal requirement.
Project A,oplication
Articles of Incorporation and Bylaws
State and Federal Tax Exemption Determination Letters
Form 990 with the IRS
List of Board of Directors
Board of Directors Authorization to Request Funds
Board of Directors Designation of Authorized Official
Organizational Chart
Resume of Program Administrator
Resume of Fiscal Officer
Financial Statement and Most Recent Audit
Conflict of Interest Statement
Long Range Plan
Evidence of Liability Insurance
Evidence of Workers' Compensation Insurance
B. Agency Overview
1. Provide a background summary of the agency's history in this geographical area including
such information as length of time in operation, date of incorporation, type of corporation,
etc.
The Rancho Cucamonga Public Library was created by the City of Rancho Cucamonga
in 1994, after the City withdrew from the San Bernardino County Library service
area. The current library opened its doors in September of 1994 as a
department of the City of Rancho Cucamonga.
2. Describe the agency's overall mission/purpose.
The Rancho Cucamonga Public Library supports educational and cultural pursuits
of the community and provides the general public of all ages with reading and
viewing materials, informational assistance, literacy instruction, computer
literacy instruction and programs of educational value.. The library also
seeks to instill the value of literacy in young and old.
City of Rancho Cucamonga
Page 1-2 FY 1999-2000 CDBG Application
3. By title, list the specific programs that the agency operates.
General Library Services
West End Literacy League
Back to Basics Learning Program
Technology Center
4. Descdbe existing staff positions and qualifications. Identify whether or not the agency has
a personnel manual with an affirmative action plan and grievance procedure. Complete the
a~ached chad titled "Staff and Volunteer Profile."
Key staff positions include: Deborah Clark, Library Director: Masters in Library
Science; 25 years experience, 15 as executive management. Robert Karatsu, Principal
Librarian: Masters in Library Science; 20 years experience. Renee Tobin, Children's
Services Specialist: Masters in Library Science; 20 years experience. Lori Hopkins,
Literacy Coordinator: 8 years experience in the literacy field; Back to Basics
Learning Center Coordinator (currently vacant): requires a Masters in Library Science
degree or a Teaching Credential. Rosie Manela, Literacy Clerk: Rosie Manela has
worked at the Rancho Cucamonga Public Library as the literacy clerk for three years.
The above listed are Rancho Cucamonga city employees. The City of Rancho Cucamonga
h~s detailed grievance procedures and an affirmative action plan consistent with the
laws of the State of California.
5. Identi~ whether or not the agency has liability and workers' compensation insurance
coverage, in what amount, and with what insuring company. Identi~ whether or not the
agency has fidelity bond coverage for principal staff who handle the agency's accounts, in
what amount, and with what insuring agency.
Yes, through the City of Rancho Cucamonga
CiP/ of Rancho Cucarnonga
Page 1-3 FY 199g-2000 CDBG Application
STAFF AND VOLUNTEER PROFILE
i!?i;Whlte:?i ~"'~Other:~'~: ~Unknown
Staff ......
Total No. o! Persons
54 23 31 3 3 G 4]. 1
Professional Staff
Positions 6 2 4 1 4 ].
Support Staff F-I'E ~? '~ '~ ~ "'~"": '*~" .' ";':'~ .... ~,,~('~:¥~'~J,!~,~'~~,~'~, ~ ' '
81 18 63 4 6 6 61 4
Board
5 2 3 I i 3
Administrative
Volunteers
Direct Service
Volunleers 50 6 44 i 4 2 4 3
:,k FTE = Full Time Equivalent.
** The sum of columns A Ihrough G must equal total agency column.
City of Rancho Cucamonga
Page 1-4 FY ~ggg-2000 CDBG Application
6. Describe the agency's current overall operating budget, itemizing revenues and expenses
on the a~ached tables titled '%oral Operating Budget." Identi~ commitments for ongoing
funding sources. Describe the agency's fiscal management system including financial
repoding, record keeping, accounting systems, payment procedures, and audit
requirements.
The Rancho Cucamonga Public Library is funded through tax dollars earmarked for
the Dt]rDOSe Of library services, The r~maininq income is raised by the library
through fee based services, fines and fundraising. The Literacy program began as
a grant project funded by the California State library, and the State Library is
committed to providing 50% of the original allocation (or $48,000) in 1999/2000
and to "match" all funds raised locally in future budget years. The literacy
program has also received a grant from the California State Department of Education
for three consecutive years and plans to continue applying for on-going funds. The
P~zncho Cucamonga Public Library Foundation has comroitted $20,000 to the "Back to
Basics" component of the program this year, and will commit another $10,000to the
Literacy Program in 1999/2000. The Friends of the Library are also strong supporters
of the Library program, contributing over $50,000 each year.
7. Describe prior experience the agency may have had with CDBG funding.
The Rancho Cucamonga Public Library successfully applied for a construction and
community Improvements Proposal in 1995/96 to build an office and study rooms
to'accomodate adult literacy staff and tutoring teams. The West End Literacy
league, through the Upland Public Library, has received CDBG funds from both
the City of Upland and the City of Ontario.
TOTAL PERSONS SERVED BY THE AGENCY - UNDUPLICATED COUNT
~.~ Percent ~,~ ;:;-Comlng
'~'- ~'- '-~ <~:~ : ' '"-"':" · 'Completed ~ ......... ~ ..:. ?;: ~~ :::~':' .::: Estimate
R.C. Resident 55,945 68,326 10% 22% 75,000
Outside R.C. 12,381 18,492 10% 49% 22,000
TOTAL 68,326 86,818 10% 27% 97,000
City of Rancho Cucamonge
Page 1-5 FY 199g-2000 CDBG Application
TOTAL OPERATING BUDGET (REVENUE)
::h:: i::A;:' ;.:;~k. B":;; ':::; :: ' C ~.~:: · : D" E
: !::~: ? ~::: ~i:i:;: ~i:: ~!; ~.: ~i i :::':? !~ !: FIS~.~ Year a i'::: F~ ~! Yeal': !:~ i
Contributions 50,000 50~000 50tO00 0% 3.5%
Foundations/Private Grants
Fund Ralsing/Spedal Event 52,000 52 ~ 000 52 ~ 000 0% 3.5%
Legacies & Bequests
Other Federated Org.
United Way
Misc. Organizations
Other
Subto~l I 102,000 J 102,000 [ 102,000 10% 17%
GOVERNMENT .... ~. ,. : ·. ~:.~ ....... .. . . ,~ .........
Federal 25,237 63,000 63,000 0% 4%
State 195,927 240,900 218,000 -9% 14%
Local 1,119,464 1,120~000 1~020~000 -9% 65%
Membership Dues
Program Service Fees 154,108 160,000 160,000 0% 10%
Investment Income
Transfer From Other Funds
All Other Revenue
· Column A is the Audited. or most recently completed 12-month period.
· ~ Percent change from B to C. Formula (C-B/B). Explain changes greater than 15 percent.
· ~ Percent of total budged for Column C.
City of Rancho Cucamonga
Page 1-6 FY 1999-2000 CDBG Application
TOTAL OPERATING BUDGET (EXPENSES)
· :' A .~ B C D E
- Mo,stRoc~t'~' ' '.. Curnlnl .:..-.: Prol:~S, ed Budget Perc~ ,Porc.~enl
Salades 7~°ao,?60 798,G?O S20,000 5 52.5
Employee Benefits ~68,590 ZS3r670 200,000 9
Payroll Taxes - - -
Profs. & Consultant F~s - -
35,000 -~O0~ 0
Supplies 37r000 30~000 28,000 - ? 2
Telephone & Fax ~5
Postage & Shipping ~O, O00 ~0,000 ZO, OOO 0 .5
O~pan~ & U~lities ~02,000 52,000 55,000
Rental & Maint. of Equ{p. 42,500 4~, 000, 42,000 2 3
Pdntlng & Pub~i~tions 5,000 9,000 ~ 5,000 -44 .25
T~vel & Tmns~ation 5,000 5,670 6, OOO ~8 .25
Conferen~s 8,000 S,O00 7,500 - 0 .25
S~0 ~sJst. lo Ind~ids.
Mem~mhip Dues
A~rds &
Insuran~ 4,300 4,500 5,000 Z Z .25
Equlpmeni Pur~ased ? 5 r 000 79 r 7 O0 90 r 000 ~ 3 G
Misc. ~nses
Transfer to ~er Funds ~00~000 ~00rO00 50~000 -50~
Dues Io Natio~l Org. 2,500 2,500 2,500 0 0
;~er(~plain) Book NaC
Su~lus (or DaffY) of To~l
Sup~ & Revenue 64,086 85, ~90 O -~00~
Other ~nses
* Column A is ~e Aud~ed. or mosl faintly ~mpleled 12.month pe~od.
~* Per~nt ~ange from B to C. Fo~ula (C-B~). Explain ~anges greater than 15 ~r~nt.
~ Parent of total budged for Column C.
CJty of Rancho Cucamonga
Page 1-7 FY 199g-2000 CDBG Application
Page D7 Addendum
Explanation for changes greater than 15 percent:
Profs. & Consultant Fees -100%
No professional service fees have been projected for 1999/2000.
Printing & Publications -44%
Inflated printing rate in 1998/99 was a consequence of the Back to Basics initial grant.
Funds covered brochures and training manuals for the program. Proposal tYr 1999/2000
returns to the general publication budget Ibr library resources.
Transfer to Other Funds -50%
The payment required by the County of San Bemardino based on the contract which
allowed the withdrawal of the city from county library service area dropped from
$100,000 to $50,000. However, the revenue funds of the library dropped $100,000, due
to the exhaustion of the bond remainder funds which have been used to make that
payment over the past five years.
Surplus (or Deficit) of Total Support & Revenue -I00%
The combination of thc loss of app. $25,000 from thc State to support thc Adult Literacy
program, plus thc loss of the bond funds which would cover the County payment for
withdrawal, results in approximately $75,000 less in revenue for the 1999/2000 year.
Combined with rising personnel costs tied to step increases, thc library will reduce it's
overall expenditures by approximately 2% to balance revenues with expenditures by thc
end of thc fiscal year. No surplus is anticipated.
C. Specific Program Information (Fill out this section separately for each program in which
funding is requested.)
1. Describe the proposed program and provide a scope of work. The narrative should include
the need or problem to be addressed as well as the population to be se~ed or area to
benefit. Describe the work to be pedormed, including activities to be undedaken or
se~ices to be provided, method of approach, and the implementation schedule. A~ach any
applicable maps, plans, or brochures.
The West End Literacy League is a joint program between the Rancho Cucamonga
Public Library and the Upland Public Library. The library literacy program's
purpose is to provide basic skills tutoring to English speaking participants
who are illiterate and to stop the downward spiral of unemployment and poverty
caused by the inability to read and write effectively. Housed and coordinated
by the Rancho Cucamonga Public Library, the program began in October 1995 through
a five year grant program funded by the State Library of California to provide
literacy services to adults. The program has been serving F~ncno cucamonga
residents for four years. The literacy program serves a population .of adults in
the community who have low reading and writing s~ll£s. ~ecause o~ their iow skills,
many of these adults are iow to moderate income or unemployed. According to the
1990 Census, 15% or 17,250 ot the £19,UUU reslaencs in une ~uy of ~ncho Cucamonga
alone failed to graduate from high school. This group, plus those individuals that
did graduate but still lack basic skills, an additional estimated 5% or 9,750 are
the potential beneficiaries of an adult literacy program.
The literacy pro~ram from 1995 has been fully funded by a grant from the California
State Library. The grant, in the FY of 1999/2000 will be at 50% of the original
amount, which is not enough to sustain the program~ current level of service.
Therefore, the library is seeking support from the city through the CDBG program.
2. Indicate the applicable National Objective for this program.
x Benefitting Iow- and moderate-income persons,
Preventing or eliminating slums or blight
Meeting other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of
the community and other financial resources are not available to meet such needs.
City of Rancho Cucamonga
Page 1-8 FY 1999-2000 CDBG Apl~lica~ion
3. Indicate the method of eligibility documentation and statistical data collection for the
program(s).
The program participants are given a battery of assessments to determine
their reading and writing level of eligibility. For statistical data we do
an intake sheet that records their a~e, ethnicity, social security numbe=,
employment, etc. This information is then entered into our data managemnnt
system, Literacy Pro Systems.
Total clients served by the program (do not fill out if the program proposed is identical to
the overall agency function).
· ~...!~: ~ ~ . ..::. A · ~''.' ......B . ..... (B-A)IA ...... ~ !
'i: "~ .... Prio;:Y~'r:~-: ~ Most '~ ~Percent' 'i~'Percent ~-' ;.~Co~lng'"
· '--:*,"-= - .......... ¢ ..... =,...=,Recent Year Lowlncome . - Change :.,., Rs, gl Year.
. · .'.. Completed '~"*':: * ' ' ~. ' E.~timate ~
R.C. Resident 44 41 * , .
Outside R.C. 10 11 * .
TOTAL 54 52 * .
~"~ ~earner~,~ HUD.' definition, low to moderate income due to their low reading skills~
5. List the proposed program's objectives for the current fiscal year.
Objectives are to: conduct six twelve-hour tutor training workshops; serve
a minimum of 70 adult learners; and apply for additional funding.
6. How does the agency monitor and evaluate the success of the program7 What tools are
used7
The adult learners are re-assessed approximately every six months to
evaluate progress. However, the program is learner centered and open
ended. Students often stay with the program a'short time and if a short
term goal is met, for example employment is secured, then the student
might leave.
Cd), of Rancho Cucamon~e
Page 1-9 FY 1999-2000 CDBG Applicabb,'~
7. Provide a specific example or case history of a client that exemplifies the result, or outcome
of the program.
Gwen has been an adult learner in the proqram since August 1997. She joined
the program to improve her reading and writing skills so she can move ahead
in life. When she beqan her tutorin~ sessions with her tutor, Susan, she
didn't even know the sounds of all the letters of the alphabet. Today, she
can read notes left for her at workr can shop for qreeting cards all by bet-
self for the first time, can read children's books and write book reports about
them. Gwen is very proud of herself and continues to proqress and inspire
others in her family to read more.
8. Provide a program specific budget, (as differentiated from the overall agency budget),
including line item costs such as personnel, supplies, equipment, etc. Include a list of all
anticipated sources of revenue.
PROPOSED PROGRAM BUDGET
· ',. -: : .*., '.-.~ ~,.~ ,. :,~.,. ~.-,-~: i'.".* CDBG SHARE OTHER sOURCES
Personnel $ lO,OOO $ 5o,000
Equipment $ $ 3, ooo
Supplies $ $ 2, ooo
Consultant Services $ $
Space Rent and Utilities $ $
Audits $ $
C~her Book materials $ $ 3,000
Conferences/Workshops $ $ 3,500
$ $
TOTAL COSTS I $10,000 I $ 61,500
GRAND TOTAL (CDBG & OTHERI I $ 71r500
Provide a list of 'other" sources of funds (e.g., CDBG funds from other cities or counties,
private sources, United Way, etc.) include the amount, source, and award date, if
applicable.
Rancho Cucamonga Foundation
$ 10,000
State Library of CA ~ 48,000
State Dept. of Education
$ 3,500
Total ~ 61,500
City o;' Rancho Cucamonga
Page 1-10 FY 1999-2000 CDBG Application
The amount requested for the program from the City of Rancho Cucamonga should be
provided and its percentage portion of the agency's program and overall budget indicated.
Justification for the requested amount should be provided (i.e., proportion of Rancho
Cucamonga residents served to total clientele).
The request is for $10,000 or 14% of the program budget. This represents
less than 1% of the overall aqency budqet. 95% of the clients served in
this Dro~ram are Rancho C~camonaa residents.
City of Rancho Cucamonga
Page 1-11 FY 1999.2000 CDBG Application
C. Specific Program Information (Fill out this section separately for each program in which
funding is requested.)
1. Describe the proposed program and provide a scope of work. The narrative should include
the need or problem to be addressed as well as the population to be served or area to
benefit. Describe the work to be performed, including activities to be undertaken or
services to be provided, method of approach, and the implementation schedule. Attach any
applicable maps, plans, or brochures.
The "Back to Basics" Learning Center will target elementary school children
from Census tracts 20.01 and 21 at Bear Gulch Elementary, Cucamonga Elementary
and Los Amigos Elementary. These schools are in areas that are between 34.69 and
56.50 percent low income. Eligible children will be reading below their
grade level and determined "at risk" by their teachers. The Learning Center
will accomodate approximately fifty children per quarter and tutoring will
be done by trained volunteers in a small group setting. When the project is
underway tutoring sessions will last 1-1 1/2 hours. A special collection of
approximately 200 books and lesson planning materials will be purchased.
Additionally, the library will offer four networked computers with CD Rom
educational programs for the free use of all children.
2. Indicate the applicable National Objective for this program.
x Benet~tting Iow- and moderate-income persons.
Preventing or eliminating slums or blight.
Meeting other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of
the community and other f~nancial resources are not available to meet such needs.
CJI), of Rancho Cucamonga
Page 1-8 FY 1999-2000 CDBG Application
3. Indicate the method of eligibility documentation and statistical data collection for the
program(s).
Eligibility will be based on teacher referral and a reading and writing
assessment. We will create an intake sheet that will include statistical
data. Each child will have a folder with this information that will be
kept by the Program Coordinator.
Total clients served by the program (do not fill out if the program proposed is identical to
the overall agency function).
" : i'::~. A ::!'!:.:: :,' B :" ' (B-A)/A
.-._. --.~ .... PriorYeer? ? Mo~t ~:Percent .... ':'Percent ~. Co~l~ng
-' ...... ','~ ' ............ ?.: ......... :~.. Recent Yea'~ Low Income . - Change :;., '
" -- Completed '; ":' '--: . E.~timat~ '
R.C. Resident
190
Outside R.C.
10
TOTAL 200
5. List the proposed program's objectives for the curt'ant fiscal year.
Objectives are to conduct four tutor trainings; fifty children will be
enrolled per quarter; provide orientation and tours for each student and
his/her guardian; and provide several programs demonstrating to parents the
importance of reading aloud, how to help a child develop good study habitc, etc.
6. How does the agency monitor and evaluate the success of the program7 What tools are
used?
Children will be reassessed every three months, or each quarter, to determine
progress.
C.~y o/Rancho Cucamo~ga
Page 1-9 FY 1999-2000 CDBG Applicagon
7. Provide a specific example or case history of a client that exemplifies the result, or outcome
of the program.
This is a new program, we don't have a case history to share.
8. Provide a program specific budget, (as differentiated from the overall agency budget),
including line item costs such as personnel, supplies, equipment, etc. Include a list of all
anticipated sources of revenue.
PROPOSED PROGRAM BUDGET
,~... ~,. ~ .... ., ........ ~....._~ ~., .~i CDBG sHARE OTHER SOURcE$
Personnel $ 10,000 $ 27,900
Equipment $ $ 0
Supplies $ $ l, 500
C~nsultant Services $ $ 0
Space Rent and Utilities $ $ o
Audits $ $ 0
Other - Book, Instructional Resources $ $ 5,000
$
$ $
TOTA/COSTSI$ 10,000 IS 34,400
GRAND TO/AL (CDBG & OTHERI I $ 44,400
Provide a list of "other" sources of funds (e.g., CDBG funds from other cities or counties,
private sources, United Way, etc.) include the amount, source, and award date, if
applicable.
Friends of the Library - for books 5,000
Library Founaat~on - ~or starring
Library Budget $ 20,000
$
City of Rancho Cucamonga
Page 1-10 FY 1999-2000 CDBG Application
The amount requested for the program from the City of Rancho Cucamonga should be
provided and ils percentage portion of the agency's program and overall budget indicated.
Justification for the requested amount should be provided (i.e., proportion of Rancho
Cucamonga residents served to total clientele).
Ail students are referred from the Rancho Cucamonga schools serving residents.
At least 95% of students served will live in Rancho Cucamonga. The $10,000
requested represents 22% of the program budget, less than 1% of the overall
agency operating budget.
D. Organizational Information Checklist
Please check either "YES" or "NO" for the following questions and provide the requested data for
the 12-month period ending June 30, 1998.
·' Legal Requirements for Non-Profit Agencies * · · YES NO ·
1. The agency is incorporated as a Non-Profit organization and
! currently has exempt status 501(c}(3) of the IRS Code and 2370(d)
of the California Code. x
2. The agency has maintained its California Tax-Exempt Non-Profl
Corporation status by filing the appropriate documents: x
a. Form 990 with the IRS.
b. Form 199 with the California Franchise Tax Board.
c. Statement of Domestic Non-Profit Corporation with the
Secretary of State.
3. All necessary licenses required to operate are maintained, x
4. i The govemance of the agency is consistent with the agency bylaws
and is reviewed annually to insure compliance: size of Board of
Directors, selection and tenure of members, number of meetings,
financial and legal procedures, and quorum requirements:
a. Authorized number of Board members (minimum)· s
b. Actual number of Board members. 5
c. Authorized number of Board meetings. 12
d. Actual number of Board meetings. 11
e. Author[zed number required for quorum. 3
f. Average number of members attending per meeting. 5
C~ of Rancho C, ucamo~ga
Page 1-11 FY 1999.2000 CDBG Applicatio~
Describe up to three policy issues or actions adopted by the Board during the last 12 months.
Adjust fines and fee schedule for library
Approve Internet access policy for Technology Center
Approve "Back to Basics Grant application for $48,000
List functioning committees of the board.
None
~ ~¢.~:?~-.~..~ Policy Maklng'and Fiduciary ResPonsibilities ;.;~: ~:,~:.::.*, '¥-. Yes' :o~...~. I .:..;¢~;
1. The Board of Directors is responsible for the policy setting and
evaluation functions of the agency, x
2.' The agency has an annual, independent audit or CPA
compilation or review, x
3. The Board of Directors develops, approves, reviews, and
monitors the annual operating budget, x
4. The agency has approved personnel policies that are reviewed
periodically and include policies and procedures for hiring, job
descriptions, performance reviews, termination, sick leave,
vacations, etc., which are communicated to staff members and
implemented according to legal standards, x
5. The Board of Directors annually evaluates the performance of the City Manager
Executive Director. x function
6. ' The agency is current of its employees payroll taxes to the IRS
and State of Califomia. x
7. The agency expects to end the year on a surplus, x
8. The agency's administration and fund raising expenses do not
exceed 25% of total suppod and revenue, x
List the percent of total expenses for mana(jement/fund raisin(j.
Cify of Rancho Cucamonga
Page 1-12 FY 199g-2000 CDBG Appfication
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: January 7, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1998/99 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report December 1998 available at the meeting.
Schedule B, titled "Balance Sheet July FY 1998/99" available at the meeting..
Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far
this fiscal year, showing 46% of library funds expended or encumbered at 50% into the fiscal
year. Also included are the expenditure figures for Literacy and Redevelopment Agency funds.
(~R~spectfully submitted,
~ I /
Deborah Kaye Clark
Library Director
* Funds encumbered through December 29, 1998.
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF
1998/99 CATEGORY REMAINING SPENT YEAR
PERSONNEL 60%
1100 REGULAR SALARIES $450,530 $21,068 $33,685 $33,971 $50,729 $37,027 $33,819 $210,298 $210,298 $240,232 47%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ERR
1300 PART TIME SALARIES $258,380 $8,423 $19,227 $23,346 $31,943 $21,046 $23,520 $127,505 $127,505 $130,875 49%
1900 FRINGE BENEFITS $174,290 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $87,144 $87,144 $87,146 50%
TOTAL PERSONNEL $883,200 $44,015 $67,435 $71,84t $97,196 $72,596 $71,863 $424,948 $424,948 $458,252 48%
OPERATIONS
3190 TRAVEL & MEETINGS $4,000 $2,630 $1,370 66%
ALA Conference ($202) ($113) ($315)
Karatsu-workshops $0
Meeting Supplies $43 $11 $153 $207
California Air Tickets $512 $512
ILS Workshops $45 $50 $95
CLA Conference $1,686 $245 $1,931
CLA Legislative Day $200 $200
3300 MILEAGE $5,000 $2,171 $2,829 43%
Auto Allowance $4,200 $323 $323 $323 $485 $323 $323 $2,100 $2,100 $2,100 50%
Reimbursement $800 $0 $71 $729 9%
Garcia ($87) $22 $20 $62 $26 $44
Pages $0
Manela $10 $8 $18
Corwin $0
Tobin $9 $9
3900 MAINTENANCE/OPER $160,330 $85,929 $74,40'1 54%
Visa $0
Cash Receipts $0
Printing/Postage $2,000 $0 $1,374 $626 69%
Pdnting $1,349 $16 $1,366
Postage $8 $8
Office Supplies $18,000 $8,643 $9,357 48%
Cataloging Supplies $3,158 $154 $1,783 $1,627 $563 $7,286
Computer Table $372 $372
Photography $106 $63 $44 $22 $234
8 Ave. graphics $0
Office Depot $0
Office machine repair $56 $233 $288
Letterhead $0
Miscellaneous $56 $146 $66 $22 $289
Petty Cash $0
Computer supplies $42 $42
Stationary $0
Federal Express $22 $17 $16 $55
Board Supplies $79 $79
Special Program Supplies $8,000 $1,996 $6,004 25%
Children's Supplies $77 $48 $55 $4 $31 $215
Children's Programs - Friends $4 $5 $9
Administration Office supplies $0
Tech Center $0
Moving message sign $0
Summer Reading Program (FR) $692 $355 $1,047
Foundation Expenses $240 $240
Literacy Projects $0
Volunteer Supplies $43 $259 $144 $39 $484
Reference On-line $0
Advertising/Promotions $0 $0 $0 $0 ERR
National Library Week - Friends $0
Recruitments $0
Telethon $0
Float (Friends funded) $0
Books/Materials $116,830 $70,316 $46,514 60%
Bookstore rush $15 $1,000 $1,015
Childrens Books $1,384 $12 $369 $7,211 $5,491 $14,466
Adult Books $19,434 $254 $6,371 $775 $10,218 $37,051
Reference Books $572 $441 $124 $183 $194 $1,489 $3,003
Reference CD's $750 $750
Circulating Instructional CD's $0
Large Print Books - Friends $2,211 $2,211
Books on Tape - Friends $4,099 $12 $500 $16 $20 $4,646
Video $152 $1,000 $631 $1,888 $388 $4,059
CD's (music) $2,013 $1,000 $3,013
Spanish Language $100 $100
Magazines/Publications $10,000 $2,138 $41 $113 $2,291 $2,291 $7,709 23%
Training $5,000 $310 $310 $310 $4,690 6%
Bindery $1,000 $1,000 $1,000 $1,000 $0 100%
3932 Equipment Maint/Deprec. $4,440 $1,930 $2,510 $4,440 $4,440 $4,440 100%
3933 Emergency Equip. Rental $380 $0 $0 $380 0%
3956 DUES $2,100 $1,614 $486 77%
American Library Assoc. $450 $195 $195 $195 $255 43%
MCLS Associate Membership $150 $150 $150 $150 $0 100%
California Library Assoc. $0 $85 $85 $85 ($85) ERR
Inland Library system $1,500 $1,184 $1,184 $1,184 $316 79%
CALTAC 0 $40 ($40) $0 $0 $0 ERR
3960 GENERAL LIABILITY $4,220 $4,220 $4,220 $4,220 $4,220 100%
6028 CONTRACT SERVICES $184,450 $0 $57,871 $126,579 31%
Encumbrances
Offic Equip/Maintenance $6,000 $3,900 $6,000 65%
Xerox Fund $3,700 $200 $3,900
Book Processing $25,000 $10,000 $5,000 $15,000 $15,000 $10,000 60%
OCLC $0 $76 $500 $576 ($576) ERR
Landscape Maintenance $6,450 $437 $437 $465 $437 $437 $2,212 $2,212 $4,238 34%
S.B. County $100,000 $0 $0 $100,000 0%
Collection Agency $9,000 $0
Technology Maintenance $3,000 $2,928 $2,928 $2,928 $72 98%
Telephone Maintenance $3,000 $2,772 $2,772 $2,772 $228 92%
Computer Tech Services $32,000 $30,483 $30,483 $30,483 $1,517 95%
8019 TELEPHONE $15,000 $7,269 $7,731 48%
989-8277 (Rotary line) $355 $308 $311 $231 $296 $1,500
181-1185 (T1 line) $226 $443 $221 $890
948-9900 $455 $439 $452 $462 $450 $446 $2,704
476-2793 (ISDN Line) $222 $217 $218 $218 $218 $1,092
980-0871 (EMS & Security) $57 $57 $56 $57 $57 $55 $339
980-4361 (Elevator) $28 $28 $28 $28 $28 $27 $167
987-3271 (Irrigation Sprink.) $24 $24 $24 $24 $24 $23 $142
987-9671 $0
989-6904 (Public Fax) $30 $64 $31 $32 $158
MCI $66 $72 $66 $73 $278
8021 WATER UTILITIES $4,000 $1,427 $2,573 36%
Inside Use $325 $264 $589
Landscaping $435 $293 $728
Fireline water $37 $37 $37 $110
8022 ELECTRIC UTILITIES $48,000 $4,990 $4,889 $4,783 $3,790 $3,243 $21,695 $2'1,695 $26,305 45%
CAPITAL OUTLAY $0
7047 COMPUTER EQUIPMENT $32,000 $0 $'13,642 $'18,358 43%
Dynix Software $13,642 $13,642
Dynix Hardware $0
TOTAL LIBRARY BUDGET $1,347,120 $140,774 $83,430 $87,018 $124,879 $86,435 $91,679 $614,216 $614,2'16 $732,904 46%
Account '136 NOV
Salaries
Librarian I $240
Clerk
REDEVELOPMENT EXPENDITURES
FY 1998/99 TOTALS FUNDS % % OF
JUL AUG SEP OCT NOV DEC SPENT REMAINING SPENT YEAR
OPERATIONS 50%
Maintenance/Operations $50,000 ($6,045) 112%
Books $646 $567 $1,213
LA Times for LAN $860 $432 $1,293
Magazine Index $31,300 $31,300
Discovering Career & Jobs $638 $638
SIRS Researcher $1,455 $1,455
BIP on Disc $1,783 $1,783
West Codes $1,413 $1,413
Value line $570 $570
Chairs for Tech Center $2,069 $2,069
Computer Hardware/Software $5,000 $5,000
Computer/Printer $6,152 $6,152
Internet Portable Workstation $337 $337
Standard & Poors Guides $2,397 $2,397
Morningstar $425 $425
SubTotal $2,025 $3,627 $1,838 $6,152 $10,104 $32,299 $56,045
Contract Services $20,000 $0 $20,000
Planning, Survey & Design $10,000 $0 $10,000
CAPITAL OUTLAY
Project Improvement Costs $13,700 $0 $13,700
Fixed Asset Acquisition $20,000 $18,583 7%
Paperback Rack $1,417 $1,417
SubTotal $1,417 $0 $0 $0 $0 $0 $1,417
TOTALS $113,700 $3,441 $3,627 $1,838 $6,152 $10,104 $32,299 $25,162 $56,238 22%
LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC SPENT PE FUNDS % % OF
1998/99 CATEGOR REMAININ SPENTYEAR
CITY VERSION
PERSONNEL 50%
1100 REGULAR SALARIES $25,130 $1,834 $1,834 $1,834 $2,158 $2,483 $2,483 $12,626 $12,504 50%
1900 FRINGE BENEFITS $9,300 $775 $775 $775 $775 $775 $775 $4,650 $4,650 50%
TOTAL PERSONNEL $34,430 $2,609 $2,609 $2,609 $2,933 $3,258 $3,258 $17,276 $17,154 60%
OPERATIONS
3100 TRAVEL & MEETINGS $800 $7 $630 $133 $770 $30 96%
3300 MILEAGE $670 $124 $99 $224 $446 33%
3900 MAINTENANCE/OPER $2,600 $2,500 0%
Printing/Postage $0 $0
Printing $500 $0
Postage $0
Office Supplies $1,000 $23 $627 $649 $351 65%
Instructional Materials $1,000 $120 $75 $48 $179 $423 $577 42%
59'10 LIBRARY OVERHEAD $4,000 $4,000 $4,000 $0 100%
6028 CONTRACT SERVICES $46,730 0%
Literacy Coordinator $46,730 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $22,716 $24,0'14 49%
Tutor Training $0 $0
$0
TOTAL LITERACY BUDGET $89,'130 $10,402 $6,398 $7,149 $6,852 $7,'143 $7,044 $44,985 $44,145 50%