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Home My WebLink About1999/06/03 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA ¥I¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on J'--~7-9 ~ , at /~oO~, , I posted a true and correct copy of the meeting agenda dated ~-3-~/ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~-~-~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. June 3, 1999 Civic Center Council Chambers 10500 Civic Center Drive Rancho Cucamonga, Cali£omia 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tem Donna Bradshaw, Boardmember Doris Dredd-Lee, Boardmember Joyce Womack, Boardmember PAGE Board of Library Trustees Agenda Regular Meeting, June 3, 1999 1 A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw __ Dredd-Lee , Swistock and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and nouoeontroversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: May 6, 1999 x 2. Approval of New Borrowing Limits for Videocassettes s C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget report: presented by Deborah Clark, Library Director. a. Status of 1998/99 Budget 6 b. Proposed 1999/2000 Budget 11 3. Approval of Holiday Closures for 1999/2000: presented by Deborah 22 Clark, Library Director 4. Update on "Back to Basics" Grant: oral report presented by Staff. 5. Telethon Update: oral report presented by Deborah Clark, Library Director. 6. Update on Technology Center: oral report presented by Robert Karatsu, Principal Librarian. PAGE Board of Library Trustees Agenda Regular Meeting, June 3, 1999 2 D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Central Park Update: Update from Rick Gomez, Community 24 Development Director. Questions from the Library Board. 2. Library Board Meeting for July, identification of date and location. 3. Rules for Board of Library Trustees. Questions from the board. 4. Collection Agency Update E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Gareia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, May 27, 1999, 6:00 p.m. seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: June 3, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Manager SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the Regular Meeting of the Board of Library Trustees for May 6, 1999. BACKGROUND Attached, please find the minutes for the Regular Meetings of the Library Board of Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia. ~ctfully submitted, ---,~ ,~ Deborah Kaye Clark ( J Library Director ~ CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on May 6, 1999, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:06 p.m. and the pledge of allegiance was led by President Howdyshell. Present were Boardmembers Bradshaw, Dredd Lee, Swistock and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR B 1. Approval of Minutes: January 7, 1999 (Bradshaw and Swistock abstained) April 8, 1999 (Dredd Lee and Swistock abstained) MOTION: Moved by President Howdyshell to approve the minutes for January 7 and April 8, seconded by Boardmember Swistock. Motion carried, 3-0-0-2. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that on Tuesday, April 27, Diane Williams, Robert Karatsu, herself along with two students from the YMCA "Youth in Government" program, Erin Sasse and Robin Douglas went to Sacramento for California Library Legislative Day. She proceeded with an oral report to the Board on the day. Robert Karatsu, Principal Librarian, stated he thought Legislative Day was an excellent idea. The students showed support and seemed to enjoy the day. Renee Tobin, Children's Supervisor, presented the Boardmembers a folder for the Summer Reading Program. She reviewed staff's ideas and the program with the Board. C2. Budget Report: presented by Deborah Clark, Library Director. 2 Library Board Minutes May 6, 1999 Page 2 Deborah Clark, Library Director, reviewed the budget sheets with the Library Board, showing 85 percent of library funds expended or encumbered. C3. Update on "Back to Basics" grant: oral report presented by staff. Renee Tobin, Children's Supervisor, stated that 52 students and 17 volunteers were in the program. The program will take a break during the summer and resume in the fall. There will be a mailing at the end of summer to the parents who currently have students in the program. Boardmember Dredd Lee asked staffto have on the agenda for discussion in June, expanding the program to high school students. Boardmember Womack ask to include on the agenda for discussion, tutoring to be available at other locations such as school sites and the possibility of central training for tutors. C4. Telethon Update: oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed handouts and gave an oral report to the Library Board on the Telethon, stating that collections are at 96 percent and a final letter will go out during the week of May 12. Deborah Clark, Library Director, stated that the Telethon "Thank you" will be Friday, June 18 at 6:30 p.m. at the Library. C5. In Service Training Session: presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the report with the Board, requesting approval to close the Library for an in-service training. MOTION: Moved by President Howdyshell to approve closure on June 18 for In-service Training for staff, seconded by Boardmember Dredd Lee. Motion carried, 5-0. D. BOARD BUSINESS D1. Rules for Board of Library Trustees. Questions from the Board. Deborah Clark, Library Director, answered questions by the Board. Library Board Minutes May 6, 1999 Page 3 Deborah Clark, Library Director, stated staffis available to meet with any Boardmember that had further questions. An appointment was established for Boardmembers Dredd-Lee and Womack on May 26 at 6:00 p.m. D2. Proposed Library Budget for 1999/2000. Presented by Deborah Clark, Library Director Deborah Clark, Library Director, reviewed the budget with the Board. MOTION: Moved by President Howdyshell to approve the budget as is after review by two of the Library Boardmembers with staffand if there are any comments, to be brought back to the Library Board for further discussion, seconded by Boardmember Bradshaw. Motion carried, 5-0. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Back to Basic Program E2. Literacy F. COMMUNICATIONS FROM TIlE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee. Motion carried, 5-0. The meeting adjourned at 8:10 p.m. Respectfully submitted, Vivian Garc~a Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: June 3, 1999 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Director BY: Robert Karatsu, Principal Librarian SUBJECT: Approval of New Borrowing Limits for Videocassettes RECOMMENDATION: Approve an increase in number of videos patrons are allowed to borrow from 4 items to 8 items. BACKGROUND: At present, the maximum number of videos that can be checked out on a card is 4. This number was originally set because of the limited number of videos in the collection when the Library first opened. As the Library's video collection has grown, it is now proposed that the maximum number of videos (or any type, i.e. entertainment, educational) be raised from 4 to 8. FISCAL IMPACT: Minimal. With the higher limit, it is possible that circulation of videos (and the revenue it generates) may increase. CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: June 3, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 1998/99 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled Revenue Report May 1999 will be available at the meeting. Schedule B, titled "Balance Sheet April FY 1998/99" will be available at the meeting. Schedule C*, titled "Library Expenditures 1998/99" is an accounting of all funds expended so far this fiscal year, showing 90% of library funds expended or encumbered at 92% into the fiscal year. Also included are the expenditure figures for Literacy, and Redevelopment Agency funds. ect~lly submitted, , Library Director * Funds encumbered through May 25, 1999. LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS % % OF '1998/99 CATEGORY REMAINING SPENT YEAR 92% PERSONNEL 1100 REGULAR SALARIES $450,530 $21,068 $33,685 $33,971 $50,729 $37,027 $33,819 $33,984 $34,149 $34,149 $51,785 $34,854 $398,719 $398,719 $51,811 88% 1200 OVERTIME SALARIES $6 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6 $3 0% 1300 pART TIME SALARIES $267,390 $8,423 $19,227 $23,346 $31,943 $21,046 $23,070 $19,249 $28,356 $21,542 $33,999 $22,338 $247,541 $247,541 $19,839 g3% 1900 FRINGE EENEFITS $174,2~0 $14,524 $14,524 $14,524 $14,824 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $14,524 $159,764 $159,764 $14,526 92% TOTAL PERSONNEL $892,200 $44,918 $67,435 $71.84t $97,186 $72,896 $7t,418 $67,757 $72,029 $70,219 $100,308 $71,216 $306,024 $806,024 $86,176 90% OPERATIONS 3100 TRAVEL & MEETINGS $5,500 $4,041 $t,459 73% ALA Conference ($202) ($113) ($315) Urban Libraries Workshop $781 $781 $3 Karatsu-workshops Meeting Supplies $43 $11 $279 $69 $17 $106 $524 Cslifomia Air Tickets $512 ($236) $276 ILS Workshops $65 $50 $25 $120 CLA Conference $1,686 $245 $258 $2,189 CALTAC Workshop $69 $69 CLA Legislative Day $200 $197 $397 3300 MILEAGE $5,000 $4,033 $967 81% Auto Allowance $4,200 $323 $323 $323 $485 $323 $323 $323 $323 $323 $323 $323 $3,715 $6,715 $485 88% Reimbursement $8(]0 $0 $317 $483 40% Garcia ($87) $22 $20 $62 $26 $27 $49 $23 $21 $22 $186 Pages $29 S3 $32 Manela $10 $3 $18 Corwin $21 $22 $43 Tobin $9 $10 $19 $68 $t23,886 $39,444 76% 3900 MAINTENANCE/OPER $163,330 $6 Visa $0 Cash Receipts $6 $1,374 $626 69% Printieg/Postage $2,000 (D Printing $1,349 $16 $1,366 Postage $8 $8 i.~ Office Supplies $18,000 $16,406 $1,594 91% Cb Cataloging Supplies $3,158 $154 $1,783 $1,627 $563 $66 $2,587 $65 $853 $10,857 Computer Table/Book trucks $372 $234 $606 Photography $106 $63 $44 $22 $25 $54 $200 $512 $0 8 Ave. graphics $2~500 $2,500 Office Depot $288 Office machine repair $56 $233 $0 Letterhead MisCellaneous $56 $149 $66 $22 $62 $199 $75 $28 $633 Petty Cash $0 Computer supplies $42 $119 $205 $365 Stationary $411 $411 Federal Express $22 $17 $16 $25 $80 Board Supplies $79 $75 $154 Special program Supplies $8,000 $5,591 $2,419 70% Children's Supplies $77 $48 $55 $4 $31 $136 $18 $33 $6 158.77+115 $407 Children's Prcgrams- Friends $4 $5 $27 $523 $559 Administration Office supplies $199 $199 Tech Center $0 Moving message sign $0 Summer Reading Program (FR) $692 $355 $335 $347 $1,730 Foundation Expenses $240 $5 $245 LSeracy projects $0 Volunteer Supplies $43 $259 $144 $39 $1,940 $15 $2,439 Reference On-line $2 Adve~ising~Prom otion s $3,000 $0 $42 $2,958 1% Nati~al Library Week - Fdends $30 $30 Recruitments $0 Telethon $12 $12 Float (Friends funded) $0 Books/Materials $116,830 $88,280 $28.550 76% Bookstore rush $15 $1,000 $5 $100 $400 $1,520 Childrens Books $1,384 $12 $369 $7.211 $5,491 $5.000 $1,257 $198 $2,000 $100 $1.039 $24.061 Adult Books $19,434 $254 $6,371 $775 $10,218 $2,574 $69 $9 $800 $40,303 Reference Books $572 $441 $124 $183 $194 $1,489 $1.129 $317 $34 $558 264,36+84 $5,041 Reference CD's $750 $750 Circulating Instructional CD's $0 Large Print Bcoks- Friends $2,211 $2,211 Books on Tape - Friends $4,099 $12 $500 $16 $20 $45 $73 $35 $4.800 Video $152 $1,000 $631 $1,888 $388 $81 $5C0 $300 $234 $8,175 CD*s (music) $2,013 $1,000 $1,000 $4,013 Spanish Language $100 $306 $406 Mag azines/Pu blicagon s $10,000 $2,138 $41 $113 $500 $6,870 $64 $219 $9,944 $9,944 $56 99% Training $1,500 $310 $9~0 $1,260 $1,260 $240 84% Bindery $1.000 $1,000 $1.000 $1,00(} $0 100% 3932 Equipment Malnt/Deprec. $9,928 $1,930 $2.510 $4,440 $4.440 $4,440 45% 3933 Emergency Equip. Rentat $0 $0 $0 $0 #DIV/01 3956 DUES $2,100 $2,059 $41 98% American Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $3 100% California Library AssOC. $0 $85 $400 $485 $485 ($485) #DIV/0! Inland Library System $1,500 $1.184 $1,184 $1,184 $316 79% CALTAC 0 $40 ($40) $45 $45 $45 ($45) #DIV/~! $0 3960 GENERAL LIABILITY $4,220 $4,220 $4,220 $4.220 $4,220 t00% 6028 CONTRACT SERVICES $t82,150 $3.683 $3,683 $t78,407 $3,743 98% Encumbrances $10,981 $10,981 CO Offic Equip/Maintenance $6,000 $0 $2,582 $6,0C0 43% Xerox Fund $861 $861 $861 $2,582 Book Processing $25.000 $I,497 $1,506 $1,716 $3,654 $383 $2,261 $896 $1,794 $3,000 $16,707 $16,707 $8,293 67% OCLC $0 $76 $128 $72 $62 $39 $92 $132 $801 ($601) #DIV/0I Landscape Maintenance S7,150 $902 $874 $437 $467 $991 $445 $445 $4,560 $4,560 $3,590 64% S.B. County $100,C00 $100,000 $100,0C0 $100,000 $0 100% Collection Agency $9,000 $2,799 $503 $423 $640 $205 $1.188 $339 $306 $6,402 $6,402 $2,598 71% Self Check Maintenance $3,000 $2,828 $2,826 $2,828 $172 94% Telephone Maintenance $3,000 $2,772 $351 $3.123 $3,123 ($123) 104% Computer Tech Ser~/ces $29,000 $30,483 $140 $30,623 $30,623 ($1,623) 106% 8019 TELEPHONE $15,0{)0 $t4,676 $324 98% 989-8277 (Rotary line) $355 $308 $311 $231 $296 $1,136 $349 $385 $417 $425 $4,211 181-1185 (T1 line) $226 $443 $221 $221 $211 $206 $206 $209 $1,943 LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY SPENT PER FUNDS % % OF t998199 CATEGORY REMAINING SPENT YEAR CITY VERSION PERSONNEL 92% 1100 REGULAR SALARIES $25,130 $1,834 $1,834 $1,834 $2,158 $2,483 $2,483 $1,936 $1,946 $1,946 $1,946 $1,946 $22,344 $2,786 89% 1900 FRINGE BENEFITS $9,300 $775 $775 $775 $775 $775 $775 $775 $775 $775 $775 $775 $8,525 $775 92% TOTAL PERSONNEL $34,430 $2,609 $2,609 $2,609 $2,933 $3,258 $3,258 $2,711 $2,721 $2,721 $2,721 $2,72t $30,869 $3,561 90% OPERATIONS 3100 TRAVEL & MEETINGS $800 $7 $630 $133 $770 $30 96% 3300 MILEAGE $670 $124 $99 $92 $144 $459 $2tt 69% 3900 MAINTENANCE/OPER $2,500 $2,500 0% Printing/Postage $0 Pdnfing $500 $0 Postage Office Supplies $1,000 $23 $627 $6 $656 $344 66% Instructional Materials $1,000 $120 $75 $48 $179 $549 $972 $28 97% 5910 UBRARY OVERHEAD $0 $0 $0 $0 #DIV/01 6028 CONTRACT SERVICES $46,730 0% Literacy Coordinator $46,730 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,786 $3,785 $3,786 $3,786 $41,646 $$,084 89% Tutor Training $0 $0 TOTAL LITERACY BUDGET $85, t30 $6,402 $6,395 $7,149 $6,852 $7,143 $7,044 $6,589 $6,507 $6,507 $6,650 $6,507 $73,744 $11,386 87% CITY OF RANCHO CUCAMONGA DATE: June 3, 1999 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: REVIEW OF PROPOSED LIBRARY BUDGET FOR 1999/2000 RECOMMENDATION: Review and discussion of attached proposed library budget for 1999/2000 if appropriate. BACKGROUND: Attached you will find the finalized budget proposal for fiscal year 1999/2000. The major goals of this budget are as follows: · Reduce Literacy staffing by 50%, reflecting the 50% reduction in funding · Absorb Literacy staff by other divisions, retaining trained employees · Continue to offer both the "Back to Basics" program and Adult Literacy · Increase the number of full time positions to decrease staff turnover · Add part time hours to accomplish the following: ·Add a second Toddler Storytime · Add a second School Aged Storytime · Replace 12 hours per week currently spent in updating the City Web Page · Provide clerical support for the increased number of books processed and cataloged in house The attached document was reviewed by the City Manager on April 28 and approved by the Library Board of Trustees on May 6, 1999. FISCAL IMPACT: The attached budget represents revenues and expenditures in balance. Library Director ~ PROPOSED LIBRARY BUDGET Adopted Estimated Dept. % 1999/0 98/99 Budget Budget Request Change PERSONNEL 1100 Regular Salaries (inciudes 5% increase for COLA and Steps) $450,530 $450,530 $516,030 14.54% Creation of Page 2 Full Time $20,090 Creation of Page 1 Fult Time $12,272 Creation of Librarian Full Time {Chiid./Lit) $19,800 Sub Total $516,030 1200 Overtime Salaries $0 $0 $0 1300 Part'rime Salaries $254,380 $264,380 $296,140 12.01% 1900 Fdnge Benefits $174,290 $174,290 $199,480 14.45% Personnel Total: $879,200 $889,200 $1,011,650 13.77% OPERATIONS/MAINT. DETAIL 3100 TRAVEL & MEETINGS Library Meetings $4,000 $5,500 $5,000 -9.09% Subtotal: $4,000 $5,500 $5,000 -9.09% 3300 MILEAGE Auto Allowance $4,200 $4,200 $4,200 0.00% Reimbursement $800 $800 $800 0.00% Subtotal: $5,000 $5,000 $5,000 0.00% 3900 MAINTENANCE/OPER Office Supplies $18,000 $18,000 $18,000 0.00% Printing/Postage $2,000 $2,000 $2,000 0.00% Special Program Supplies $8,000 $8,000 $10,000 25.00% Advertising/Promotions $0 $3,000 $3,000 0.00% Library Materials $100,000 $100,000 $100,000 0.00% Book replacement Fund $16,830 $16,830 $15,000 -10.87% Magazines/Publications $10,000 $10,000 $10,000 0.00% Training $500 $500 $2,500 400.00% Bindery $1,000 $1,000 $1,000 0.00% Collection Agency $3,000 $0 $0 ERR Training $4,000 $4,000 $8 Subtotal $163,330 $163,330 $161,500 -1.t2% 3932 EQUIPMENT MAINTENANCE/DEPRECIATION Depreciation: Equipment $1,930 $1,930 $0 Computers $2,510 $2,510 $7,390 Subtotal $4,440 $4,440 $7,390 3933 EMERGENCY & ROUTINE EQUIP.RENTAL Credit Card Equipment $380 $380 $380 Subtotal $380 $380 $880 3956 DUES Amedcan Library Assoc. $450 $450 $450 0.00% California Library Assoc. $150 $150 $150 0.00% Professional Publications $0 $0 $0 Library System membership $1,500 $1,500 $1,500 0.00% Subtotal $2,100 $2,100 $2,100 0.00% 3960 GENERAL LIABILITY $4,220 $4,490 $4,490 0.0(~/~ Subtotal $4,220 $4,490 $4,490 6028 CONTRACT SERVICES 3_2 Office Equip/Maintenance $6,000 $6,000 $6,000 0.00% Book Processing & T.S. $25,000 $25,000 $20,000 -20.00% Information Access Serv. $0 $6 $6 San Bemardino County Cont. $100,000 $100,000 $50,000 -50.00% Computer Tech Services $32,000 $29,000 $35,000 20.69% Computer maintenance $3,000 $3,000 $3,000 0.00% Telephone Maintenance Service $3,000 $3,000 $3,000 0.00% Landscape Maintenance $6,450 $7,150 $0 -100.00% Collection Agency $0 $9,000 $5,000 -44.44% Library Master Plan/General Plan Supplement $20,000 Subtotal $175,450 $182,150 $142,000 -22.04% 8019 TELEPHONE $15,000 $15,000 $16,000 Subtotal $15,000 $15,000 $16,000 6.67% 8021 WATER UTILITIES $4,000 $3,000 $3,000 Subtotal $4,000 $3,000 $3,000 0.00% 8022 ELECTRIC UTILITIES $48,000 $48,000 $48,000 Subtotal $48,000 $48,000 $48,000 0.00% OPERATIONS TOTAL $425,920 $433,390 $394,860 -8.89% DEPARTMENT TOTAL $1,305,120 $1,322,590 $1,406,510 6.35% 7.77% REVENUE INCOME $1,414,080 $7,570 Current hrs. Hrs. per wk Hrs. per year Hourly rate Annual total LIBRARIANS 3.5 4 204 $15.20 $3,101 CHILDREN'S SUPPORT 40 50 2550 $13.91 $35,471 REFERENCE SUPPORT 30 30 1530 $13.91 $21,282 TECH CENTER 60 60 3060 $12.50 $38,250 CLERKS 150 146 7300 $12.84 $93,732 Vicki 30 30 1530 $13.43 $20,548 PAGES 173 140 7000 $7.20 $50,400 Processing 0 20 1020 $9.66 $9,853 MONITORS Varies 2,765 $6.50 $23,503 26,959 $296,139 Monitor Worksheet 8 months at 67 hours 2077 1 month at28 hours 112 3 months at 48 hours 576 2765 CiTY OF RANCHO CUCAMONGA ,~-., FISCAL YEAR 1999/2000 ANNUAL BUDGET SUMMARY ~ DEPARTMENT: Community Services FUND: 111 DIVISION: California Literacy Campaign Grant COST CENTER: 4532 APPROPRIATION DETAIL 1997/98 Fiscal Year 1998/99 Fiscal Year 1999f2000 Catifomla Uteracy campaign Grant Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 630/99 Request Rcmd PERSONNEL 1100 Regular Salaries 24,020 25,130 25,780 47,510 40.600 1300 Part time Salaries 0 0 0 11;210 0 1900 Fringe Benefits 10,330 9,300 9,300 17,800 15,020 Personnel Total: 34,350 34,430 35,080 76,520 ! 55,620 OPERATIONS 3100 Travel & Meetings 800 800 800 1,000 1,000 3300 Mileage 400 670 670 800 800 3900 Maintenance & Operations 4,850 2,500 2,500 2,800 3,290 5910 Library Admin/General Overflead 7,670 4,000 4,000 0 0 6028 ~ontract Sewices 48,500 46,730 46,730 0 0 8019 Telephone Utilities 400 0 0 0 0 (~)pemtions Total: 62,620 54.700 ' 54,700 4,600 5,090 (~APITAL OUTLAY Capital Outlav Total: 0 0 0 0 0 Department Total: 96,970 89,130 89,780 81,120 60.710 CITY OF RANCHO CUCAMONGA O FISCAL YEAR 1999/2000 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Community Services FUND: 111 DIVISION: CaJifomia LJteracy Campaign Grant COST CENTER: 4532 APPROPRIATION DETAIL 1997/98 F~sc.,al Year 1998/99Fiscal Year 1999/200( Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 630/99 Request Rcmcl 31001 TRAVEL & MEETIN(~~ I Subtotal: 800 800 800 1,000 1,000 3300 MILEAGE Reimbursement 400 670 670 800 800 Subtotal: 400 670 670 800 800 390( MAINTENANCE & OPERATION~ Office Supplies 1,500 1,000 1,000 1,000 1,490 Printing 1,850 500 500 300 300 Instructional Resources 1,500 1,000 1,000 1,500 1,500 ~.---.. Subtotal: 4,850 2,500 2,500 2,800 3,290 396~ GENERAL LIABIUTY Subtotal: 0 0 0 0 0 591£ LIBRARY ADMINISTRATIVE/GENERAL OVERHEAD 7,670 4,000 4,000 0 0 Subtotal: 7,670 4,000 4,000 0 0 602~ A ERVI E Literacy Coordinator 43,500 46,730 46,730 0 0 Tutor Training 5,000 0 0 0 0 Subtotal: 48,500 46,730 46,730 0 0 801S Taleohone Utilities 400 0 0 0 0 Subtotal: 400 0 0 0 0 DEPARTMENT TOTAL: 62,620 54,700 54,700 4,600 5,090 ,.,<'F'- R.C.R.D.R. ID:909-477-2848 MAR 25'99 14:07 No.O06 P.01 RF_DEV~LOPMENT AGENCY BUDGET FISCAL YEAR 1~g~/2000 BUOGET SUMMARY 9:57/~ 16 63-25-99 15:22 RECEIVED FROH:gg9 477 2848 P.gl R.C.R.D.R. ID:909-477-2848 MRR 25'99 14:08 No.O06 P.02 REDEVELOPMENT AGENCYBUOGETFISCAL~r. AR I~9~/2000 OPERA~0NS&MAINTENANCE e3-25-99 15:25 RECEIVED FROM:gg9 477 2848 R.C.R.D.fl. ID:909-477-2848 MflR 25'99 14:08 No.O06 P.O$ : REDEVELOPMENT AGENCY BUDGET FISCAL YEAR 1999/2000 CAPITAL DETAIL O 18 ~-25-99 15:28 RECEIVED FROM:989 477 2848 P.e~ FISCAL YEAR 1999-2000 BUDGET · REVENUE WORKSHEET-C: POPULATION ESTIMATES: CENSUS 1990 z 104,887 116,045 117,474 120,240 SPECIAL FUNDS ~YYe~ ~ Ib*~mJe Estf, nu~ I Fl~eJYee~ Fl~Yeer Kt~dYe~r Acoounl ~ 1907-199~ 196~-199~ lg~6-1~ UBRARY 02,.3S00 1020 R C L.~ Prop Tix/Cun~flt Year Secured 851,120 854.000 854.000 871 02-~K~O 1030 R C Ubrary I~ Ta~/C Y Un~ecum4 27,$10 27,710 27,710 02-?.-~ ?~ 1040 R C Ubcary Pro~ TaxlPrt~ Yr Sec&Un~r.. 14Z~Q 14.5~0 14,SE0 14,850 02-39Q0 1065 R C I.J'orar/PTop T~ppiemefltl! TAX~ 2,000 2.~10 2.010 02,.4,901 46O0 tr..rest Emnlng~ 0; 3,00O 8.000 8,000 02-,1~O1 1S02 CLSA: DI/ld Loin 1S,.', 20.000 32.0(X) 32,QQ0 02-3~O1 1506 Utx'a~/Canl SaMS OI , ~Q0 ~ 1509 InfoflT~t~c~ S4h~K:et Fee~ 1.000 l~O0 ~ 02-3901 1 St0 PCn~t $ Co,lrlbutions SO.0CO S0~G0 SO.GGO S0.0Q0 02-~01 1Sll I~b~tc LJ)cl~ ;o4~r.~G~.ofl 41.9C0 S4,O00 139.140 139.140 02-3~01 1 S13 Co~t~l:~a~n ! Fund R~ng / Telethon 34~0001 20.000 27.000 30.0430 02-3901 1 S14 Ai~nlty ~ C&~d I~w~r~e 0 4.0Q0 3.0Q0 02-3~O1 7910 S~4 Of ~ Matm~al$ 4.GQ0: S.00O 10.0O0 10.000 02-3~I 8520 '~e~' Re~e: ~ & 97~ From F4 111 ?~70 4.000 8.390 0 02-)~G~ 1S15 Technology Ceflt~ Rewnue S.~QQ. 1S~QQ0 10.000 02-~ ~ Trlnsf~ In: 96~7 & ~7,q~ Trifler In Fr~ Fd 2S 1OG.0CQ 100.0C0 100.04)0 50.04)0 Totl! I. ilxary Fund 1.304.G 1.347.710 1.448.010 1.414,080 03..,~K~i 2464 Co(tory C4xat Plu'k ClL Surcharge 2~cQ0 4,7S0 4,/50 4,150 Tot~ Reimb. ~ & County Paddng ~ SUl'Chg 8..500 16.0,00 16,000 16.000 C CITY OF RANCHO CUCAMONGA FISCAL YEAR 1999-2000 BUDGET · REVENUE WORKSHEET-~ POPULATION ESTIMATES: CENSUS 1990 = 104,887 116,045 117,474 120,240 SPECIAL FUNDS ~ YII' ~ Y#r ~ Year ~ Year !11-3901 5880 Grant Income 96,970 70,820 70,820 50,710 111-1901 ~ Rancho Cu(:~monga Llbrl~ FofandltJon Suppod 0 10,000 10,000 111-3901 v~.v Outside ~ S~-~'~ 0 10,000 5,000 0 Ill ..... vvw Transfer In: From Fur~ Balance 3,960 0 Total Calif. ~ Campaign Grant 96,970 60,620 69,7~0 60,710 Major Ud)en Ree~)ur~e Ubtr/Grant 113-3go1 8515 Total MIjof Urt)in R4~ource t. Jtxlry Grant 13.000 13.000 13,000 Universal COPS ~11 ¥ UP HANCHO CUCAMONGA FISCAL YEAR 1999-2000 BUDGET ' REVENUE WORKSHEETS POPULATION ESTIMATES: CENSUS 1990 = 104,887 116,045 117,474 120,240 SPECIAL FUNDS CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: June 3, 1999 TO: President and Members of the Board of Library Trustees Jack Lam, AICP, City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 1999/2000 RECOMMENDATION Approve adoption of schedule of holiday closures for fiscal year 1999/2000 as presented in Attachment A. BACKGROUND/ANALYSIS Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public Library and is based on the following: 1) Analysis of the closures of surrounding libraries 2) Reflection o£the negotiated holidays adopted by the City of Rancho Cucamonga. Since negotiations are on-going, any changes to the schedule will be returned to the Board for review. 3) Costs of opening vs. the use of the facility, based on the past year's performance ;submitted, Deborah Kalye Cl~k~ C~0~ Library Director Attachment A RECOMMENDED LIST OF HOLIDAY CLOSURES CURRENT PROPOSAL LAST YEAR JULY 4TH Close July 4, Sunday Closed July 4, Saturday (Official City Holiday) Close July 5, Monday LABOR DAY (SUNDAY) Close Sept. 5, Sunday Closed Sept. 6, Sunday (Proposed due to low usage) LABOR DAY Close Sept. 6, Monday Closed Sept. 7, Monday (Official City Holiday) VETERANS DAY Close Nov. 11, Thursday Closed Nov. 11, Wednesday (Official City Holiday) THANKSGIVING Close Nov. 25, Thursday Closed Nov. 26, Thursday (Official City Holiday) DAY AFTER THANKSGIVING Close Nov. 26, Friday Closed Nov. 27, Friday (Official City Holiday) CHRISTMAS EVE Close Dec. 24, Friday Closed Dec. 24, Thursday (Proposed due to low usage) CHRISTMAS DAY Close Dec. 25, Saturday Closed Dec. 25, Friday (Official City Holiday) DAY AFTER CHRISTMAS Close Dec. 26, Sunday Open Dec. 26, Saturday (Proposed due to low usage) NEW YEARS EVE Open Dec. 31, Friday Closed Dec. 31, Thursday (Proposed due to low usage) At 6 p.m. NEW YEARS DAY Close Jan. 1, Saturday Closed Jan. 1, Friday (Official City Holiday) MARTIN LUTHER KINGS Close Jan. 17, Monday Closed Jan. 18, Monday (Official City Holiday) PRESIDENTS DAY Close Feb. 21, Monday Closed Feb. 15, Monday (Official City Holiday) EASTER SUNDAY Close April 23, Sunday Closed April 4, Sunday MEMORIAL DAY (SUNDAY) Close May 29, Sunday Open May 30, Sunday (Proposed due to low usage) MEMORIAL DAY (Official City Holiday) Close May 29, Monday Closed May 31, Monday 23 CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: June 3, 1999 TO: President and Members of the Library Board of Trustees Jack Lam, A.I.C.P., City Manager FROM: Deborah Kaye Clark, Library Director SUBJECT: CENTRAL PARK UPDATE RECOMMENDATION: Information only. BACKGROUND: During the past nine months, the Community Development Department, working with a consultant and a Community Task Fome, has been studying the Master Plan for Central Park. Through a scientific telephone survey of the community and many discussions about how to best package a park proposal to the voters, the Central Park Task Force has forged a recommendation that will be presented to the City Council which will include park green space, a pool complex, and tennis courts. In this recommendation, a footprint for the library, community center and other elements not affordable at this time will be retained for potential future development. Rick Gomez, Community Development Director, is present to briefly discuss the process, to explain to the Board the results of the Library portion of the survey and to respond to questions from the Board. FISCAL IMPACT: None. Re'~"~'es~spe~ctfully submitted, / -- 24 PROPOSED CENTRAL PARK DEVELOPMENT OPTION RANCHO CUCAHONQA PUB LIBRARY A~c~n: MS KAREN SCHNEIDERWENT RANCHO CUCAMONGA pUBLIC LIBRARY 7368 ARCHIBALD RANCHO CUCAMONGA, CA 91730 Attachment A RECOMMENDED LIST OF HOLIDAY CLOSURES CURRENT PROPOSAL LAST YEAR JULY 4TH Close July 4, Sunday Closed July 4, Saturday (Official City Holiday) Close July 5, Monday LABOR DAY (SUNDAY) Close Sept. 5, Sunday Closed Sept. 6, Sunday (Proposed due to low usage) LABOR DAY Close Sept. 6, Monday Closed Sept. 7, Monday (Official City Holiday) VETERANS DAY Close Nov. 11, Thursday Closed Nov. l 1, Wednesday (Official City Holiday) THANKSGIVING Close Nov. 25, Thursday Closed Nov. 26, Thursday (Official City Holiday) DAY AFTER THANKSGIVING Close Nov. 26, Friday Closed Nov. 27, Friday (Official City Holiday) CHRISTMAS EVE Close Dec. 24, Friday Closed Dec. 24, Thursday (Proposed due to Iow usage) CHRISTMAS DAY Close Dec. 25, Saturday Closed Dec. 25, Friday (Official City Holiday) DAY AFTER CHRISTMAS Close Dec. 26, Sunday Open Dec. 26, Saturday (Proposed due to Iow usage) NEW YEARS EVE Open Dec. 31, Friday Closed Dec. 31, Thursday (Proposed due to low usage) At 6 p.m. NEW YEARS DAY Close Jan. 1, Saturday Closed Jan. 1, Friday (Official City Holiday) MARTIN LUTHER KINGS Close Jan. 17, Monday Closed Jan. 18, Monday (Official City Holiday) PRESIDENTS DAY Close Feb. 21, Monday Closed Feb. 15, Monday (Official City Holiday) EASTER SUNDAY Close April 23, Sunday Closed April 4, Sunday MEMORIAL DAY (SUNDAY) Close May 29, Sunday Open May 30, Sunday (Proposed due to low usage) MEMORIAL DAY (Official City Holiday) Close May 29, Monday Closed May 31, Monday STATISTICS MAY 99 MAY 98 FY 98~99 FY 97~98 Days Open 29 29 320 320 Items Borrowed 53,826 56,699 627,266 642,116 Average Daily 1,856 1,955 1,960 2,007 % Change -5% -2% Patrons Registered 878 866 10,941 12,121 Average Daily 30 30 34 38 % Change 1% -10% Information Questions 10,305 8,742 94,105 95,501 Average Daily 355 301 294 298 % Change 18% -1% Items Classified 1,550 1,162 17,803 15,058 % Change 33% 18% Volunteer Hours 255 231 3,959 3302 % Change 10% 20% Intedibrary Loan Books Borrowed 8 14 99 75 ADULT SERVICES Information Questions 6,452 5,362 56,112 57,828 Average Daily 222 185 175 181 % Change 20% -3% Programs/Classes Attendance 12 60 215 301 # of Sessions 2 I 15 10 Aver. per session 6 60 14 30 Tours/Group Visits To the Library 0 15 150 393 Number of Tours 0 2 4 17 Aver. per session 0 8 38 23 I CHILDRENS SERVICES Information Questions 3,853 3,380 37,993 37,573 Average Daily 133 117 119 118 % Change 14% 1% Preschool Storytime Attendance 362 399 3,219 4,254 # of Sessions 16 16 154 159 Aver. per session 23 25 21 27 Afferechool Storytime Attendance 82 94 1,482 1208 # of Sessions 4 4 47 48 Aver. per session 21 24 32 25 Toddler Time 84 0 651 0 # of Sessions 4 0 24 0 Aver. Per session 21 0 27 0 Special Events Program Attendance 0 11 674 555 # of Sessions 0 2 47 43 Aver. per session 0 6 7 13 Group Visits to Library 220 165 1,131 1200 # of Sessions 11 5 55 58 Aver. per session 20 33 21 21 School Visits by Staff 85 25 765 284 # of Visits I I 4 7 C2 Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF May-99 & FEES SALES SERV. May 1 & 2 $558.80 $281.79 $0.00 $1.00 $0.00 $0.00 $0.00 $0.00 03-May ;484.44 $195.63 $0.00 $0.00 04-May ;644.90 $187.31 $0.00 $0.00 05-May ;338.90 $190.97 $0.00 $0.50 06-May ;585.54 $174.35 $0.00 $0.00 07-May ;318.99 $94.25 $0.00 $0.00 May 8 & 9 ;542.05 $209.76 $0.00 $0.00 ;649.54 $185.91 $0.00 $0.00 10-May ~494.35 $173.82 $0.00 $2.00 11-May ;445.33 $151.36 $0.00 $2.00 12-May ;375.80 $176.20 $0.00 $3.00 13-May ;370.30 $182.36 $0.00 $0.00 14-May ;339.05 $105.41 $0.00 $0.00 May 15 & 16 ;459.30 $260.60 $2.78 $0.00 $0.00 $0.00 $0.00 $0.00 17-May $697.80 $125.83 $0.00 $10.00 18-May $586.57 $177.60 $0.00 $0.00 19-May $445.78 $172.23 $2.78 $0.00 20-May $310.00 $147.62 $0.00 $0.00 21-May $50.70 $149.49 $0.00 $5.00 May 22 & 23 $613.85 $271.77 $2.78 $10.00 23-May $0.00 $0.00 $0.00 $0.00 24-May $573.45 $168.94 $5.56 $0.00 25-May $578.23 $173.67 $0.00 $0.00 26-May $561.51 $173.40 $2.78 $3.20 27-May $387.40 $183.06 $0.00 $8.00 28-May $167.18 $157.83 $0.00 $6.00 29-May $167.00 $206.80 $0.00 $2.00 May 30 & 31 Closed $11,746.76 TOTALS: $10,266.76 $4,677.96 $16.68 $50.70 May 98 TOTALS $11,414.52 $4,996.35 $27.02 $106.91 % CHANGE -10% -6% -38% -53% Mar 99 Mar 98 TOTAL LIBRARY INCOME $15,012 $16,545 98/99 Proj: Daily Average Fines $354.03 $273.24 Daily Average Media $161.31 $176.06 Daily Average Sales $0.58 $0.00 Daily Average Ref. Fees $1.09 $2.82 Daily Average APS $28.66 28.17 includes Photocopy Fees of: $831.22 DAILY TOTALS $545.86 $480.29 GAIN/LOSS ON PRO J: $2,027 PERSONNEL EXPENSES Part time Salaries $23,631 $21,798 GAIN/LOSS ON PRO J: ($1,833) BALANCE $194 C2 Schedule B BALANCE SHEET MAY FY1998/99 Revenues Earned Projected Loss/Gain Fines & Fees $87,381 $82,338 $5,043 6.1% Media Rentals $45,480 $53,053 ($7,573) -14.3% Sales $264 $0 $264 APS $18,632 $8,468 $10,164 120.0% Information Services Fees $1,801 $765 $1,036 135.4% Misc. Revenues $0 $0 $0 Totals: $153,559 $144,625 $8,934 6.2% Part Time Salaries Spent Projected Loss/Gain $215,275 $217,980 $2,705 Balance for Year through May $11,639 Projected End of the Year Donations: Received Projected Over/Under Friends $51,000 $50,000 $1,000 Foundation $10,000 $27,000 ($17,000)