HomeMy WebLinkAbout1999/09/02 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
¥I¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
at ~]00~9{~4,, I posted a true and correct copy of the meeting
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on */~{~/~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
Viuian Garcia, Administrative
Secretar~
City of Rancho Cucamonga
Item D-1
GENERAL PLAN UPDATE
Library Goals/Objectives
Goals:
Library services shall be provided to meet the needs of all segments of the community for
lifelong learning, cultural enrichment and entertainment. Technology shall bc harnessed to
provide the widest range of services available to thc greatest number of residents in thc most cost
cfl%ctivc manner.
Objectives:
· Provide facilities that maximize the use of technology while maintaining an atmosphere
that promotes a sense of community
· Design library facilities & service programs to serve the informational, educational and
recreational needs of the community with respect to age, educational level and physical
challenges.
· Design library service systems to reflect the growing impact of technology.
· Locate libraries & service outlets within the City in convenient proximity to communities
and tailor those outlets to reflect the needs and demographics of the area in which they
are located.
· Provide services that meet the standards established by the State of California for public
libraries
· Work in close cooperation with the school districts to maximize educational resources.
LIBRARY SURVEY QUESTIONS - ROUGH DRAFT
General Demographic Information Desired:
Ethnicity
Gender
^ge
Education
Household Income
Household Composition
Length of residency
Residency in north, south, east or west of the city
Language other than English spoken in the home
Are you or is someone in your household disabled?
Do you have access to a personal computer at home? In your office? At school?
Do you have dial out capability through a personal computer at home? In your
office? At school?
Library Specific Information Desired:
1. Have you or someone in your family used the Rancho Cucamonga Public Library--
that is, either come to the library or telephoned the library during the past 2 years?
1. Yes - Skip to Question 4
2. No
3. I don't know
2. Why have you not used the library during this period? (Check as many as apply.)
1. Haven't had a need to use it.
2. Don't know what the library has to offer me.
3. Not enough time.
4. Hours are not convenient.
5. I use a neighboring library. (name of library )
6. I buy my own books & magazines. :
7. Library too far away.
8. Not enough parking.
9. Library too crowded/noisy.
10. Books I want not available.
11. Books in my primary language not available
12. I use the Intemet
13. Other
3. During the past twelve months, which of the following library services have you used
at any library? I'll read the list to you. (Read list; check ail that apply and add any
comments.)
1. Telephoned the library to obtain information
2. Visited the library to locate information.
3. Spent time reading/researching in the library.
4. Borrowed books.
5. Borrowed videocassettes.
6. Borrowed CD's.
7. Borrowed CD ROM's.
& Borrowed Books on Tape.
9. Your child attended a children's program at the library.
10. Used personal computers/Intemet.
11. Used electronic databases to find information.
12. Auended a class or program.
13. Borrowed books or library materials in a language other than English.
14. Other
4. What would encourage you to use the Rancho Cucarnonga Public Library?
IF RESPONDENT IS NOT A USER, SKIP TO QUESTION 7
5. We would like you to help us learn how you rote services at the Rancho Cucamonga
Public Library. Please respond to the following as to whether you strongly agree,
agree somewhat, neutral, somewhat disagree, or strongly disagree:
I am generally happy with service from staff.
I can usually find what I'm looking for at the library
I can usually attend the children's programs I'm interested in
I can usually £md a computer available in the library to search for materials
The Library doesn't have enough books/materials
The library is so crowded I can't find a seat
I can never find a place to park
6. During the past twelve months, which of the following services of the Rancho
Cucamonga Public Library have you used at least once.9 I'll read the list to you.
(Read list; check all that apply and add any comments.)
1. Telephoned the library to obtain information
2. Visited the library to locate information
3. Spent time reading/researching in the library
4. Borrowed books
5. Borrowed videocassettes
6. Borrowed CD's
7. Borrowed CD ROM's
8. Borrowed Books on Tape
9. Your child attended a children's program at the library
10. Used the Technology Center/Internet
11. Used electronic databases to find information
12. Attended a class on technology or the Intemet
13. Borrowed books or library materials in a language other than English
14. Used the Library's Web Site to find information
15. Other
7. Do you have suggestions to enhance the services offered now at the Rancho
Cucamonga Public Library?
8. The Rancho Cucamonga Public Library would like to determine your interest in
expanding library services in the city. Please express your interest in the following
areas of potential expansion by indicating whether you are very willing, somewhat
willing, neutral or very unwilling to pay increased taxes to support the following:
1. Longer hours at the existing facility
2. Purchasing more books/materials
3. Opening a Branch location to add materials and relieve crowding
4. Expanding the existing facility
5. Increase technology capability to provide more services on line to your home
or office
9. Do you have other suggestions that would be helpful to library planning for the City
of Rancho Cucamonga in the future?
R A N C H O C U C A M O N G A
-. PUB L IC L I BRARY
August 16, 1999
Peter Kasten, Sales Manager
United States Bronze Sign Company, Inc.
811 Second Avenue
New Hyde park, NY 11040-4869
Dear Mr. Kasten,
I enjoyed speaking with you about options for donor walls here at the Rancho Cucamonga Public
Library.
Enclosed please find photos of our front entry areaway, including footage figures. As I
explained earlier, the committee was particularly taken with the rainbow design using the corian
product. The library uses curves as a design element throughout the building and the colors are
exactly right. I am also including slides of the building to help your artist get a feel for our
facility.
Below are the categories for recognition we would like to include in our design:
Existing Expansion
$500 41 100
$1,000 17 75
$5,000 9 50
$10,000 4 I0
$25,000 1 5 Special recognition?
As I explained over the phone, we have received a $10,000 donation for construction of the wall.
We need to contain the actual construction portion within that figure. I have additional
contingency funds that can be used, if necessary, for design related portions of the project.
I can be reached at (909) 948-9900, ext. 5020, if you have questions or need further clarification.
I look forward to hearing from you.
Sincerely,
Deborah Kaye Clark
Library Director
7368 Archibald Avenue · Rancho Cucamonga, CA 91730 · (909) 948-9900 * Fax (909) 989-8966
09,'01-'99 10:17 FAX 5163521761 l.~I'lr'~) STAT~S BRONZE ~002
total arrangement: 80'~xl 12" Rancho Cucamonga Library 1 b 083199
5 - 16'~xl 0" 10 - 8"X8" 50 - 8"X5" 75 - 3.2"X6" 100 - 3.2'b<4.5"
~. t ~ 1~, ,,'~c ~c~o /,,~ ~
x127'
DATE: September 2, 1999
TO: President and Members of the Library Board of Trustees
President and Members of the Library Foundation Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Monthly Report: August in Review
1) "DADDY'S" BOOKS IN QUESTION
We received one call and two letters from two individuals concerned with the books
"Daddy's Roommate" and "Daddy's Wedding", both by Michael Willhoite. The books
in question are located in the Children's Room on the Parenting Shelf. They are designed
to be used by parents and caregivers working with children who have questions about the
homosexual life style. They are well reviewed by library sources and are considered
worth including for coverage on this topic.
I will bring thc two copies of the book to the Board meeting for members to review.
Letters have been written to each concerned resident and no further action requested at
this time.
2. WORLD'S BEST MEDIEVAL FAIR
Well, OK, maybe not the best in the world, but a knockout job done by Children's Staff
and the many staff and regular volunteers that assisted them.
I can only guess that these terrific management skills were honed in the Telethon, as
Renee Tobin and her crew created an event that more than 275 kids enjoyed. One of the
most fun aspects of the program was the incredible team spirit and camaraderie that
pulled this event together. I can't think of anyone who didn't contribute to the event
(either through active participation or through holding down a public service desk!). It
was great fun to watch Robert Karatsu play a magician, Jim Corwin play the world's
ugliest man in the kissing booth--and Vicki Roslof was great as the fortune teller. Nina
Cole's artistic creativity added to the fun and thanks to Michelle Perera, we have great
pictures already on our Web Site Just look for the Medieval Fair!
3. QUIET TIME PRIOR TO SCHOOL YEAR...
This is a quiet time of year for us as we get ready to greet the new school year. Just wait
tmtil mid September, though and thinks will really be hopping...Wish Robert Karatsu
"bon voyage" as he sails along thc East Coast for the next two weeks.
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
September 2, 1999
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tern
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshe11, President
Edward E. Swistock, President Pro Tcm
Donna Bradshaw, Boardmember
Doris Drcdd-Lee, Boardmcmbcr
Joycc Womack, Boardmembcr
PAGE
Board of Library Trust. ees Agenda
Regular Meeting~ September 2, 1999
A. CALL TO ORDER
1. Roll Call: Howdyshell , Bradshaw__
Dredd-Lee , Swistock
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon bY the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion.
1. Approval of Minutes: August 5, 1999.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. · Library Status Report: oral report presented by staff.
2. Budget report: report presented by Deborah Clark, Library Director. 5
3. Approval to Require Cash Payment in Lieu of Return of Materials for
Items in Stage Two Collections: presented by Deborah Clark, Library
Director.
4. Update on Back to Basics Grant: report presented by staff. 14
5. Library Birthday Party: oral report presented by Renee Tobin,
Children Services Supervisor.
6. Telethon 2000:
a) Meeting with Comcast and Charter Communication: report by 2s
Deborah Clark, Library Director
b) Meeting of Youth/Schools Subcommittee: report by committee 27
members
.~ PAGE
, ~
Board of Library Trustees Agenda
Regular Meeting. September 2~ 1999 2
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Update on Master Plan process: oral report presented by Deborah
Clark, Library Director.
2. Update on Donor Wall: oral report presented by Deborah Clark,
Library Director, based on the August 4th meeting of the Donor
Wall Subcommittee.
3. American Library Association Conference: oral report fi.om Lori
Hopkins, Literacy Coordinator.
4. Library Board of Trustees Retreat: Board member Dredd-Lee.
5. Califomia Library Association Conference: report presented by 28
Deborah Clark, Library Director.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Thursday, August 26, 1999, 6:00 p.m.
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on August 5, 1999, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd-Lee and Swistock.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee
Tobin, Children's Supervisor, Rose Manela, Literacy Assistant and Vivian Garcia, Administrative
Secretary.
B. CONSENT CALENDAR
B 1. Approval of Minutes: June 3 (Swistock abstained) and July 1, 1999.
B2. Approval of grant application and acceptance of funds from the Califomia State Library for
$10,000 to pumhase young adult materials.
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Dredd-Lee. Motion carried 3-0-1-1 (with Womack absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the status of the Library, covering the status
of repairs from the recent flooding.
Renee Tobin, Children's Supervisor, stated that the Summer Reading Program, "Long Ago and Far
Away..." was coming to an end and that a Medieval Faire will be held on Thursday, August 26
from 2-4 p.m. A "Thank you" pizza party will be held after the Faire for the 30 teen volunteers
who worked for the Summer Reading Program.
Katie Trautner, part-time Library Assistant, was mentioned as a new hire in the Children's
Department.
Library Board Minutes
June 3, 1999
Page 2
C2. Budget Report: presented by Deborah Clark, Library Director.
a. Status of 1998/99 Budget
b. Proposed 1999/2000 Budget
Deborah Clark, Library Director, reviewed the budget reports for 98/99 with the Library Board.
Deborah Clark, Library Director, went over the budget sheets for 1999/2000.
C3. Update on "Back to Basics" Grant: oral report presented by staff.
Renee Tobin, Children's Supervisor, stated that in July, Marsha Bracco resigned. Lori Hopkins,
Rose Manela, Allen Callaci and Renee have been working on the Back to Basics program getting
ready for the new fall class. There were 12 students who were being tutored during the summer.
Renee Tobin, Children's Supervisor stated there would be training for the new tutors on August 18
and 21~t. Staff has been busy revising the manual and the forms will be updated.
Deborah Clark, Library Director, stated that Loft Hopkins would be starting as a City of Rancho
Cucamonga employee for the Library on August 18.
C4. Report on recent flood in the Library and the extraordinary responsiveness of City staff to
meet the challenge: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the recent flood in the Library. The quick
response from other city departments was great. The Library was closed one and a half days with
limited service on Wednesday.
C5. Update of Intemet Access Policy: written report presented by Robert Karatsu, Principal
Librarian.
Robert Karatsu, Principal Librarian, gave an oral report on changes needed to the Internet Access
Policy.
MOTION: Moved by President Howdyshell for approval to make changes as recommended by staff
to the Intemet Access Policy, seconded by Boardmember Swistock. Motion carried, 4-0-1 (with
Womack absent).
Library Board Minutes
August 5, 1999
Page 3
D. BOARD BUSINESS
D1. Update on Mater Plan process: oral report presemed by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed with the Board staff's meeting with the consultant for
the Master Plan.
D2. Update on Donor Wall: oral report presented by Deborah Clark, Library Director, based on
the August 4 meeting of the Donor Wall Subcommittee.
Deborah Clark, Library Director, reviewed with the Library Board three different designs for a donor
wall. Stone and Youngberg have made a donation of $10,000 towards the construction of the Donor
Wall.
D3. Report on Workshop attended by Boardmembers Bradshaw and Dredd-Lee: oral report
presented by attendees.
Boardmember Dredd-Lee handed out to Library Boardmembers information given at the workshop.
She stated the conference was well organized and the speakers were excellent.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Collection Agency Policy on Phase II
E2. American Library Association Conference: report from Lori Hopkins, Literacy Coordinator.
E3. Master Plan
E4. Donor Wall
E5. Library Board of Trustees Retreat
F. COMMUNICATIONS FROM TIlE PUBLIC
None
Library Board Minutes
August5, 1999
Page 4
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Swistock.
Motion carried, 4-0-1 (with Womack absent). The meeting adjourned at 7:52 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1999/2000 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report August 1999 available at the meeting.
Schedule B, titled Balance Sheet August FY 1999/2000" available at the meeting.
Schedule C*, titled Library Expenditures 1999/2000" is an accounting of all funds expended so far
this fiscal year, showing 18% of library funds expended or encumbered at 17% into the fiscal year.
Also included are the expenditure figures for Literacy and Redevelopment Agency funds, as well
as the several grant funds currently available.
/4~ctfully submitted,
LDiebb? r a r y~B~raeYc~ oCrlark Q~)
· Ftmds encumbered through August 25, 1999.
Schedule C
LIBRARY EXPENDITURES JUL AUG TOTALS SPENT PER FUNDS % % OF
199912000 CATEGORY REMAINING SPENT YEAR
PERSONNEL 17%
1100 REGULAR SALARIES $519,960 $35,694 $35,342 $71,037 $71,037 $448,923 14%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 0%
1300 PART TIME SALARIES $302,690 $18,414 $19,729 $38,144 $38,144 $264,546 13%
1900 FRINGE BENEFITS $200,940 $16,745 $16,745 $33,490 $33,490 $167,450 17%
TOTAL PERSONNEL $1,023,590 $70,864 $71,817 $142,670 $142,670 $880,920 '14%
OPERATIONS
3t00 TRAVEL & MEETINGS $5,000. $218 $4,782 4%
ALA Conference $0
Clark - workshops $15 $15
Karatsu-workshops $0
Meeting Supplies $43 $43
California Air Tickets $0
ILS Workshops $0
CLA Conference $160 $160
CALTAC Workshop $0
CLA Legislative Day $0
3300 MILEAGE $5,000 $380 $4,620 8%
Auto Allowance $4,200 $350 $350 $350 $3,850 8%
Reimbursement $800 $0 $30 $770 4%
Garcia $22 $22
Pages $8 $8
Manela $0
Corwin $0
Tobin $0
3900 MAINTENANCEIOPER $161,500 $56,682 $104,818 35%
Visa $0
Cash Receipts $0
Printing/Postage $2,000 $0 $1,223 $777 61%
Printing $1,218 $1,218
Postage $5 $5
Office Supplies $18,000 $0 $5,221 $12,779 29%
Cataloging Supplies $1,433 $632 $2,064
Computer Table/Book trucks $275 $275
Photography $114 $114
8 Ave. graphics $0
Office Depot $2,000 $2,000
Office machine repair $0
Letterhead $0
Miscellaneous $0
Petty Cash $0
Computer supplies $767 $767
Stationary $0
Federal Express $0
Board Supplies $0
Special Program Supplies $10,000 $0 $770 $9,230 8%
Children's Supplies $0
Children's Programs - Friends $0
Administration Office supplies $165 $165
Interlibrary Loan $10 $10
Moving message sign $0
Summer Reading Program (FR) $233 $362 $595
Foundation Expenses $0
Literacy Projects $0
Volunteer Supplies $0
Reference On-line $0
Advertising/Promotions $3,000 $0 $0 $3,000 0%
National Library Week - Friends $0
Recruitments $0
Telethon $0
Float (Friends funded) $0
Books/Materials $12§,000 $0 $49,282 $75,718 39%
Bookstore rush $0
Young Adult Books $0
Childrens Books $7,237 $7,237
Adult Books $24,529 $24,529
Reference Books $2,139 $130 $2,269
Rental Collection $5,812 $84 $5,896
Reference CD's $0
Circulating Instructional CD's $0
Large Print Books - Friends $2,284 $2,284
Books on Tape - Friends $3,502 $565 $4,066
Video $1,000 $1,000
CD's (music) $2,000 $2,000
Spanish Language $0
Magazines/Publications $10,000 $155 $30 $185 $185 $9,815 2%
Training $2,500 $0 $0 $2,500 0%
Bindery $1,000 $0 $0 $1,000 0%
3932 Equipment MaintJDeprec. $7,980 $0 $0 $7,980 0%
3956 DUES $2,100 $150 $1,950 7%
American Library Assoc. $450 $0 $0 $450 0%
MCLS Associate Membership $150 $150 $150 $150 $0 100%
California Library Assoc. $0 $0 $0 $0 #DiV/0[
Inland Library system $1,500 $0 $0 $1,500 0%
CALTAC 0 $0 $0 $0 #DIV/0!
3960 GENERAL LIABILITY $4,220 $352 $352 $704 $704 $3,516 '17%
6028 CONTRACT SERVICES $132,000 $44,345 $87,655 34%
Encumbrances
Offic Equip/Maintenance $6,000 $144 $144 $1,721 $5,856 29%
Xerox Fund $861 $861
Book Processing $20,000 $2,000 $2,000 $4,000 $4,000 $16,000 20%
OCLC $0 $1,000 $1,000 ($1,000) #DIV/0!
S.B. County $50,000 $0 $0 $50,000 0%
Collection Agency $5,000 $2,000 $2,000 $2,000 $3,000 40%
Self Check Maintenance $3,000 $6,250 $6,250 $6,250 ($3,250) 208%
Telephone Maintenance $3,000 $1,400 $1,400 $1,400 $1,600 47%
Computer Tech Services $35,000 $28,691 $28,691 $28,691 $6,309 82%
Library Master Plan $10,000 $10,000 $10,000 $10,000 $0 100%
8019 TELEPHONE $16,000 $2,079 $13,921 13%
989-8277 (Rotary line) $366 $366
181-1185 (T1 line) $206 $203 $409
948-9900 $428 $428 $856
476-2793 (ISDN Line) $210 $210 $419
980-0871 (EMS & Security) $0
9804361 (Elevator) $0
987-3271 (Irrigation Sprink.) $0
987-9671 $0
989-6904 (Public Fax) $0
481-6724 $29 $29
MCI $0
802'1 WATER UTILITIES $3,000 $0 $3,000 0%
rnside Use $0
Landscaping $0
Fireline water $0
8022 ELECTRIC UTILITIES $48,000 $10,099 $10,099 $'10,099 $37,901 2t%
TOTAL LIBRARY BUDGET $t,408,390 $186,165 $81,162 $267,327 $257,327 $1,151,063 18%
REDEVELOPMENT EXPENDITURES
FY 1999/2000 TOTALS FUNDS % % OF
JUL AUG SPENT REMAINING SPENT YEAR
OPERATIONS 17%
Maintenance/Operations $140,000 $121,434 13%
Books $20,000 $18,566 $1,267 $19,833
Business Magazine Index $12,500 $0
Magazine Index $9,500 $0
Dynix System upgrades $70,000 $0
Reference Center Magazines FT $14,500 $0
Health Reference Center $8,500 $0
Sub Total $18,566 $18,566
Contract Services $0 $0 $0
Master Plan Update $24,000 $24,000
Planning, Survey & Design $10,000 $0 $10,000
Donor Wall
CAPITAL OUTLAY
Project Improvement Costs $12,000 $0 $12,000
Fixed Asset Acquisition $5,000 $3,104 38%
Chairs $1,696
Sub Total $1,896 $1,896
TOTALS $326,000 $20,463 $20,463 $170,537 6%
LITERACY EXPENDITURES JUL AUG SPENT PER FUNDS % % OF
1999~2000 CATEGORY REMAINING SPENT YEAR
PERSONNEL 17%
1100 REGULAR SALARIES $38,705 $988 $1,137 $2,125 $36,580 5%
1900 FRINGE BENEFITS $15,020 $1,252 $1,252 $2,503 $12,517 17%
TOTAL PERSONNEL $53,725 $2,240 $2,388 $4,628 $49,097 9%
OPERATIONS
3100 TRAVEL & MEETINGS $1,000 $20 $12 $32 $968 3%
3300 MILEAGE $800 $0 $800 0%
3900 MAINTENANCE/OPER $3,290 $3,290 0%
Printing/Postage $0 $0
Printing $300 $0
Postage $0
Office Supplies $1,490 $0 $1,490 0%
Instructional Materials $1,500 $59 $75 $134 $1,366 9%
6028 CONTRACT SERVICES $3,790 $1,895 $948 $2,843 $948 75%
TOTAL LITERACY BUDGET $62,605 $6,453 $5,812 $12,265 $55,102 20%
/O
BACK TO BASICS
Budget for 98199
Account'136 ALLOCATION NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTALS SPENT PER FUNDS % % OF
CATEGORY REMAINING SPENT YEAR
PERSONNEL
92%
1300 Part Time Salaries $13,900 $9,122 $4,778 66%
Project Coordinator/Clerk $13,900 $240 $2,205 $94 $1,643 $2,142 $1,326 $953 $520 $1,062 $9,122 0%
OPERATIONS
3300 MILEAGE $500 $46 $454 9%
Mileage $500 $46 $46 0%
3900 OPERATIONS $10,763 $9,756 $997
Materials $5,000 $2,279 $2,199 $868 $614 $5,960 0%
Office Supplies $4,253 $1,015 $360 $2,156 $264 $29 $3,796 0%
Printing $1~000 $0 0%
Postage $500 $0 0%
6028 CONTRACT SERVICES $4,747 $4,747 $0 100%
Training $4,500 $2,000 $2,500 $4,500 0%
Data Line installation $247 $247 $247 0%
0000 INDIRECT $4,390 $4,390 $4,390 $4,390 $0 100%
7047 COMPUTER EQUIPMEN $14,000 $13,341 $659 95%
Computers $13,341 $13,341
TOTALS $48,290 $240 $6,595 $3,203 $18,287 $7,169 $2,142 $1,326 $953 $1,398 $1,090 $41,401 $41,401 $6,889 86%
YOUTH MATERIALS GRANT
Budget for 9912000
Account 137 ALLOCATION AUG SEP TOTALS FUNDS
REMAINING
OPERATIONS
$3,134
3900 OPERATIONS $10,000
Materials $10,000 $6,866
TOTALS $10,000 $6,866 $0 $6,866
CITY OF RANCHO CUCAMONGA ~ ~
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: REQUIREMENT OF CASH PAYMENT IN LIEU OF RETURN OF
MATERIALS FOR ITEMS IN STAGE TWO COLLECTIONS
RECOMMENDATION
That the Library Board approve requiring cash payment in lieu of return of materials for any item
referred to "Stage Two" for collection.
BACKGROUND/ANALYSIS
Currently, materials not returned to the Library after a two month overdue period, are referred to a
collection agency for retrieval. Stage One collections, consisting of a series of two letters and three
phone calls, lasts approximately three months.
After that timeframe, the account is referred to Stage Two collections. In Stage Two collections,
the Library must pay the Collection Agency 40% of the value of any materials they retrieve. When
materials are returned, a negative cash balance is created.
Due to the fact that generally over 6 months have passed since the item was last borrowed, the item
has been replaced or is dated and no longer of interest to the collection. In addition, the public
catalog must retain the record of the item, in case it is returned. The result is a catalog containing
frustrating references to materials no longer available to the borrower.
Therefore, staffrecommends that cash payment be required to replace materials moved to Stage Two
collections. The final notice to delinquent borrowers in the Stage One process will contain
notification to this effect. In addition, all items delinquent for 6 months will be purged from the
public catalog.
//~ectfully submitted, ,
Library Directo"r------~
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: UPDATE ON "BACK TO BASICS" LEARNING CENTER
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached, please find the quarterly report for the "Back to Basics" Learning Center.
DCt fully submitted,
/¥
California State Library
Library Services and Technology Act
Quarterly Narrative Report
Quarter.
l---1 First quarter- Oct, Nov, Dec.
[~] Second quarter - Jan, Feb, Mar.
I-~ Third quarter- Apr, May, Jun.
This report is due quarterly, thirty (30) days after each three ,month period of the project's duration. Note
that failure to submit these reports within the timeline of the grant program could jeopardize receipt of the
final 10% grant payment· Submit a total of THREE (3) copies of the report, one with original signature,
to:
California State Library
Budget Office - LSTA
P.O. Box 942837
Sacramento, CA 94237-0001
Date: Aum~ ~. ~99 GrantAward ID#: 40-4590
1. Grantee: P.~ncho Cucamonga Public Library
2.Project: Back to Basics Learnino Center
3. Describe sign~cant events of this prelect report pe~od. Re~te acfivffies to spec~c prelect ob]ect~ves.
Attach project statistics, publicity, publications, etc.
See Attached -
3. Describe significant events of this project report period. Relate activities to specific
project objectives. Attach project statistics, publicity, publications, etc~
During this quarter, 23 tutors were trained through two Tutor Training Workshops.
Cus~cntly, 15 tutors are engaged in the program (Objective: 40 tutors), one of whom is
bilingual in Spanish langnmge (Objective: 5 bilingual tutors).
After initial publications promoting the service, 150 applications for re~ting assistance
ttooded the office, resulting in all efforts being made to increase rotor/student pairs and
no efforts put into the outreach portion of the program. Due to the high levels of interest,
initially the orientations and tours were provided as a group meeting in two sessions,
rather than one-on-one as originally planned. Also due to the high number of requests,
the tutor/student ratio was increased so that each tmor worked with three students.
Youngsters were divided into two stages:
Stage 1 - Children who can't read at all (25 students in this group)
The primary goal in Stage 1 is for students to learn enough words to move into connected
reading. Learners in this stage cannot read, but they have mastered diffeaent letters,
sounds, and sight words. In this stage, the tutor introduces the students to various word-
attack exercises, including phonics, models what good reading sounds like, asks
questions to engage the student's critical-thinking skills and begins very simple writing
exercises.
Stage 2 - Children who can read some (21 students in this group)
This stage consists of youngsters who know more than 75 words and can read a little.
The tutor focuses attention on decoding, provides many connected reading and journal
writing experiences and gives students lots of encouragement and guidance to increase
their confidence.
During this qua~er, 54 students (Objective: 60 students) were matched with tutors.
Forty hours of tutoring per week (Objective: 20 hours) were offered during the spring
session.
A Family Night was held on April 19m, 1999. While parents met with library staff,
children enjoyed a story time conducted by Rancho Cucamonga Public Library children's
staff. Parents were brief about the upcoming Summer Reading Club and were
encouraged to enroll their children in the Summer Reading Club to ensure lheir children
would continue to read during the summer.
All four Back to Basics computers were available in the tutoring area during all 59 open
hours, 7 days each week, meeting the full objective in the area of the project. This
quarter saw a significant increase in use, with 1,050 uses logged on the computew.
(Objective: 1,000 youngsters will use the programs). Many tutors ufiFm~l the comtmters
during the tutoring session in order to work with a child on a one-to-one basis., Many
parents ~rld children began arriving early or staying !st~- in order for ~ child to use the
computers. Currently, 9 programs are offered for instruction. (Objective: 30programs
will be available.)
During the budget process, CDBG funding in the amount of $10,000 was secured for the
project to continue during fiscal year 1999/2000. The Rancho Cucamunga Public Library
Foundation also donated $7,000 to be used to support the "Back to Basics" progran~ .[
More books and supplies were ordered with the new fimds. ~'
Re-assessments of 46 students in the first session were conducted during June, assessing
improvements in listening comprehension, reading, reading comprehension and word
attack. The results are attached, showing an overall improvement rate in all assessment
categories of 77%. Reading out loud showed the best increase, with 87% of the students
performing better since the tutoring. Parents met one-on-one with project coordinator and
were given a progress report.
After the first session ended, tutors and children were surveyed to see how many would
be available for a summer session. Based on the response, a briefer summer session was
planned.
4. Outline planned activities for the next quarter. Note ff these differ from activities
proposed in the application for this period.
Due to vacation schedules of the parents and children enrolled in the program, a
shortened summer session is scheduled to begin July 6* with 7 tutors and 12 students.
A tutor training session is planned for August 18th and 21~ to prepare tutors needed for
Fall session.
Funded in the 1999/2000 budget is a Librarian I level position, split between adult
literacy and children's services. This position will be recruited for in July and the
individual selected, under the supervision of the Children's Services Coordinator, will be
responsible for overseeing the "Back to Basics' program in the new fiscal year.
Continuing the processing of Back to Basics materials, including a Tutor Copy, which
will include a detailed list of comprehension questions to ask the chikhtm as they are
reading the books.
The tutor handbook will be finalized and available for distribution to int~wes'md California
Libraries upon request
/V
5. Is the project on schedule as described and approved? ~ []
Yes No
Within budget as approved? ~ D
Yes No
If either box is checked "no", describe what corrective actions are being taken.
6. Note any other present constraints or foreseeable problems that may affect the
outcome of the project. How can such problems be overcome?
The biggest challenge facing the project is in the area of increased demaad. Interest in
the program has been extreme and the numbers are anticipated to grow in the Fall. Staff
will need to s~ucture a matrix allowing us to serve those in greatest need with the
greatest likelihood of achieving results. Since our future funding will be supplied from
CDBG, we will also have to add a component that more accurately tracks the economic
level of the families being served.
Our initial outxeach efforts were made in the schools identified as having the greatest
proportion of the student body that were economically challenged. However, we did not
specifically ask the income level of the family. For the next quarter, we will alter our
application to include a question about income level. The attached Spanish langmage
version of our brochure will also be widely distributed to help us reach our target
population.
The other greatest challeng~ to the program is the space needed to accommodate the
number of students desiring tutoring. We will look at the concept of working some of
tor teams off site.
Signature and title o~.~on completing report
(909} 948-9900 l~:x~c. 5020
Telephone
Back to Baslc~ Asses~mento
Improvement Percentages
Improved Not % TotM Average d
All Stages
Listening Comprehension 30 10 75% 40 77%
Reading 40 6 87% 40
Reading Comprehension 30 12 71% 42
Word Attack 35 11 76% 40
Stage 1
Listening Comprehension 16 6 73% 22 81%
Reading 22 3 88% 25
Reading Comprehension 17 3 85% 20
Word Attack 20 5 80% 25
Stage 2
Listening Comprehension 14 4 78% 18 74%
Reading 18 3 86% 21
Reading Comprehension 13 9 59% 22
Word Attack 15 6 71% 21
Name Stage Listening Sight Words Reading Reading Word Attack
Comprehension Comprehension
Student i I" 2 No improvement Fewer Oral Some improvement No improvement
Errors
Student 2 I st I Improved in all 3 mens No improvement Some improvement Improved at least one level
in all 6 mens
Student 3 1" 2 No improvement Improved-fewer No improvement No improvement
Student 4 1st 2 Improved in all 3 arena Improved Significant Improved at least one level
significantly improvement in the four areas where
was initially nasessed
Poor.
Student 5 1st I Improved in all 3 mens No improvement Significant Improved at least one level
improvement in the three areas where
wna initially assessed
Poor.
Student 6 1st I Improved in I of the 3 Improved - fewer Significant No improvement
arena oral reading improvement
Student 7 2nd I No improvement Tried in Good comprehension No improvement
uldn't in initial
Student 8 2nd I No improvement Improved - fewer Improved slightly Some improvement
Student 9 2nd I Some improvement Improved - fewer No improvement Improved at least one level
oral reading in five of the six where
errors wna initially assessed
Poor.
Student i 0 I st 2 Improved in all 3 areas Improved Significant Improved at leant one I~vel
connected improvement in the two areas where was
reading, initially asse~:l ~or.
Student 11 1" I Improved in all 3 areas Improved - fewer Improved Improved at least one I~wl
oral errors in four out of six where
was imtmlly assessed Poor
Student 12 I" 2 Improved in all 3 mens No improvement Significant Could not do four of the
improvement six areas at all initially.
Student 13 2"~ i Improved in all 3 arena Improved - Improved at least one
didn't do initially in the four of the fiw
initially assessed
Student 14 I" I Improved in all 3 areas Improved Significant Improved at least onn I~'wl
improvement in the three of the four
initially assessed ~
Name Stage Listening Sight Words Reading Reading Word Attack
Comprehension Comprehension
Student 15 2~d 2 Improved in two of the Improved - fewer Good reading Some improvement.
three areas, oral reading comprehension
elTOFS
Student 16 1'~ , 2 Improved in all three Improved- fewer Some improvement No improvement
areas ora read ng
errors
Student 17 2~a I No improvement Improved - Some improvement
didn't do initially
Student 18 I" 1 Improved in all three Improved No improvement Improved in the three
areas areas that needed work.
Student 19 I st I No improvement Improved - fewer No improvement Improved at least one level
needed oral reading in the five areas that
errors needed work.
Student 20 2~d 2 Improved in all three Improved - fewer No improvement Improved at least one level
areas oral reading in the five a~as that
errors needed work
Student 21 I st 2 Improved in all three Improved - fewer No improvement No improvement
areas oral reading
Student 22 Ist I Improved in all three Improved - fewer Some improvement Improved at least one level
areas oral reading in the four areas that
errors needed work
Student 23 1st I No improvement Improved - fewer Some improvement Some improvement
needed oral rending
Student 24 2~d 2 No improvement Improved - fewer Some improvement No improvement
needed oral reading
Student 25 2~ 2 Improved in all three Improved - fewer Some improvement Improved at least one level
areas oral reading in thee of the four areas
errors that needed work
Student 26 2nd 2 No improvement Improved - fewer No improvement Improved in three of the
oral reading five areas that needed
errors work
Student 27 1~ I Improved in two of the Improved - fewer No improvement , No improvement
three areas oral reading
Student 28 2~d 2 No improvement Improved - fewer No improvement Little improvement
needed oral rending
Student 29 I st i No improvement Improved - fewer No improvement Improved in the three
oral reading areas that were assessed as
Name Stage Listening Sight Words Reading Reading Word Attack
Comprehension Comprehension
Student 30 2"" 2 Improved in all three No improvement Improved. Improved at least one level
in the four areas that
areas needed improvement
Student 31 1" Improved in two of the Improved Improved significantly Improved at least one level
in the four areas that
three areas needed improvement
Student 32 2~d I , Improved in all three Not able to read Improved slightly
areas
Student 33 I' 2 Improved in all three Improved - fewer Some Improvement Improved at least one level
areas oral reading in the four areas that
errors needed improvement
Student 34 I" 1 Improved in all three Improved - fewer Significant Improved at least one level
areas oral reading unprovement in the five areas that
errors needed improvement
Student 35 2nd I Improved in all three Improved Improved at least one level
areas didn't do initially in the three of the six areas
that needed improvement
Student 36 2"~ 2 Improved in all three No impiovement No improvement Improved at least one level
in the four of the six ~eas
areas that needed improvement
Student 37 1" I No improvement Improved- fewer Some improvement Improved at least one level
oral reading in all six areas that needed
errors improvement
Student 38 I" I No improvement Improved - fewer Improved Some improvoii~iit
needed oral rending
Student 39 I" 2 Improved in the area Improved - fewer Improved some. Some improv~/ii~ii~
needed oral reading
Student 40 2~d 2 No improv~iii~iit Improved - fewer Improved ImFioved in the three
needed oral reading areas needed
Student 41 1" 2 Some improvement Fewer oral No improw;iiieiil Impt'ov~. in four ofll~
reading errors five areas needed
Student 42 I" 2 No improvement Improved- fewer Improvement Some
~ oral reading
Student 43 I '" I Improvement in all Some Some improv~m~at Improwifi~ in ~-u~ of
i three areas improvement the four areas needed
Student 44 I" I I Improvement in all Improved with Improved No
! three aeas fewer oral
reading errors
Name Stage l~istening Sight Words Reading Reading Word At~ack
Comprehension Comprehension
Student 45 2"a I No improvement Some Significant Little improvement
improvement improvement
Student 46 2"a 2 Improvement in the Improved Improved Some improvement
two areas needed
Ouarterl¥ Report F~nancia! Statement ~STA 8
~st--~t, Nov,
2nd--Jan, Feb, Mar Califo~la 9~a~ ~lbraU
3rd--Apr, May, Jun xxx Libra~ Services and Technol~y Act
4th--Jul, Aug, Sap LSTA Grant Award I.D.: 40-4590
Li~ldatfon Date ~ 8/15/99
Project Title: Back to Basics Learning Center
Send ~EB ~PIBS of this re~rt (one
with an original signature) to: Grantee: Rancho Cuc~on~a ~blic Library
Cml~o~m ~m~e ~b~m~ Telephone: (909) 948-9900 ext. 5032
~ O~f~ee - ~A Fiscal A~e~t ~ City of R~cho Cucamonga
fmermnzo, ~ 94237-0001 Prepared b~ (Signature)=
~ .............. ~"~ .............. .xpended/. clo.. of 4~h Pro~.c~ .n~ un.n----
le~ 2nd 3 rd 4 ~ h Encu~reo Quarter Encu~rancee
(2) (3) (4) (5) (6) (7) (e)
a. $13,900 $2,340 $3,290 $4,470 $10,100 $3,800
b. 5,000 0 5,000 0 5,000 .0
C. 25,000 0 21,050 1,260 22,310 2,690
d. 0 0 0 0 0 0
e. 4,390 1,100 1,100 1,100 3,300 1,090
f. 48,290 3,440 30,440 6,830 40,610 7,680
~teriale f. ~T~
*Note ~hat failure to eubmA~ these re~orte within the ~i~elines of the 9~an~
~y~C ad~ueC~nte or ~ificati~e ~e~ ~ eh~ on ~A 8 ~ge 2.
Xf Che~ are no cha~eo ~o ~he curren~ budget, page 2 need hOC ~ reCumed.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: PARTICIPATION OF CABLE COMPANIES IN TELETHON 2000
RECOMMENDATION
No recommendation. For information only.
BACKGROUND~NALYSIS
The attached memo, outlining the 1998 commitment of each cable company to the Library Telethon,
was presented at a meeting which occurred on August 24, 1999. Robert Brown, Vice President of
Operations, represented Charter Communications. Comcast was represented by Rick Germano, in
charge of operations.
Both representatives were very supportive. They agreed to the proposed level of support for
Telethon 2000 and guaranteed that the cable systems will be linked to one another for
communication purposes before the close of 1999. This means a simultaneous link that will allow
the Telethon to broadcast to the entire community simultaneously.
~L~jct fully submitted,
Deborah Kaye C1 k~tr,~J
Library Director
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: August 22, 1999 ~
TO: Jenny Haruyama, Management Analyst I
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Telethon 2000: Requested Commitments from Cable Companies
The following is a memo outlining the commitments received from Comcast and ACE
Cable companies last year for the Library Telethon and a request for support needed for
Telethon 2000:
Support provided in 1999:
ACE Cable:
Creation of two promotion videos for Comeast Cable:
marketing the Telethon On-site production time of one day to
$5,000 in network air time tape "Reading Moments" segments
Mail-out, including postage, to 45,000 Production of two 10 minute tapes for a
households in service area library story, scripted by library staff
Personal solicitation of customer base $3,000 in network air time
that resulted in $1,200 in donations
No tape delay performed this year
Carrying of live broadcast
Requests for support for Telethon 2000:
The number one request for support is to have Hve communication possible between
Comcast and Charter, allowing the broadcast to reach ,the entire Rancho Cucamonga
community simultaneously.
Charter Cable: We request the same level of support as was provided by ACE Cable in
1999. A major supporter in every way, ACE cable demonstrated true community support
and involvement.
Comcast Cable: The work performed by Comcast in 1999 was excellent. We ask for a
repeat of the 1999 level of technical support and request that the advertising air time be
increased to $5,000.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: MEETING OF THE SCHOOL/YOUTH TELETHON SUBCOMMITTEE
RECOMMENDATION
Information only.
BACKGROUND/ANALYSIS
The subcommittee met Tuesday, August 24 at 5 p.m.. During discussion of the Telethon event, the committee
came up with the following time line for contacting schools:
To solicit performers for the Telethon: Mid October Letter
To solicit VIP Phone Bank participation: First letter mid October Letter
To participate in Jr. Trivia and Adult Trivia: Second week of January Letter/Phone call
To PTA's and Principals to support fundraising: Second week of January Letter/Phone call
To follow up on VIP phone bank: Second week of January 2nd letter/Phone call
~~K~aye Cl~~lly submitted,
Library Director
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 2, 1999
TO: President and Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Director
SUBJECT: CALIFORNIA LIBRARY ASSOCIATION CONFERENCE
RECOMMENDATION
That the Library Board consider sending a representative or two from the Board to the California
Library Association Conference, located in Palm Springs.
BACKGROUND/ANALYSIS
Currently, $1,000 is available for Board members to attend conferences. This would support one
or two members attending conference.
y submitted,