HomeMy WebLinkAbout1999/04/08 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on April 8, 1999, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:02 p.m. and the pledge of allegiance
was led by President Howdyshell. Present were Boardmembers Bradshaw and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian and Vivian
Garcia, Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: January 7, 1999 March 4, 1999
President Howdyshell stated that a quorum was needed to pass the minutes. He requested that the
minutes be held over to the next meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the status of the Library.
Robert Karatsu, Principal Librarian, stated that March was a record month for the Library. Not only
was March of 1999 the month with the most items checked out, but Telethon III was held and the
Back to Basics Program started.
C2. Budget Report: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board, showing 70
percent of library funds expended or encumbered.
Boardmember Swistock arrived at 7:08 p.m.
Library Board Minutes
April 8, 1999
Page 2
After discussion of the 1999/2000 budget process and in response to an offer from staff to do so,
President Howdyshell requested that staff hold a budget workshop for the Library Board.
Deborah Clark, Library Manager, stated staff would contact the Board for a convenient day.
C3. Update on "Back to Basics" grant: oral report presented by staff.
Deborah Clark, Library Manager, gave an oral report.
C4. Telethon Update: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed handouts with the Library Board on the Telethon. She
stated that the Executive Telethon Committee felt that this year's Telethon was a good mixture, the
number of days and hours. They enjoyed the variety of entertainment. The production company also
liked the event being held over the three days.
D. BOARD BUSINESS
D1. Telethon Issues: an open forum for the Library Board to discuss the Telethon, recommend
changes.
Boardmember Womack enjoyed the Junior Trivia. She suggested that two or three months prior to
the Telethon, a representative from each school could be invited to attend an informational meeting
on the Telethon.
Boardmember Swistock stated the feedback he had received on the Telethon was extremely positive.
President Howdyshell stated that the Telethon was a great event. He enjoyed the Junior Trivia. He
commended staff on their hard work.
Boardmember Bradshaw stated that at this year's Telethon, the camera work had improved.
President Howdyshell returned to the Consent Calendar and asked for a motion for the minutes for
March 4.
MOTION: Moved by Boardmember Swistock to approve the minutes for March 4, seconded by
Boardmember Bradshaw. Motion carried, 4-0-1 (with Dredd Lee absent).
D2. Central Park Task Force: Status report from staff, questions from the Library Board.
Library Board Minutes
April 8, 1999
Page 3
Deborah Clark, Library Director, stated that the survey had just been completed and more
information would be available from the Community Development Department at the next meeting.
D3. Rules for Board of Library Trustees. Questions from the Board.
Boardmember Bradshaw requested that this item be held for the next meeting when Boardmember
Dredd Lee would be present.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Central Park Task Force
E2. Rules for Library Board of Trustees
E3. Problem Patrons - memo from staff
E4. Budget
E5. Collection Agency
F. COMMUNICATIONS FROM TItE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by Boardmember Swistock to adjourn to Thursday, May 6, 1999 at 7:00 p.m. in
the Council Chambers at the City of Rancho Cucamonga, seconded by President Howdyshell.
Motion carried, 4-0-1 (with Dredd Lee absent). The meeting adjourned at 7:34 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: May 6, 1999