HomeMy WebLinkAbout1999/08/05 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on August 5, 1999, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd-Lee and Swistock.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee
Tobin, Children's Supervisor, Rose Manela, Literacy Assistant and Vivian Garcia, Administrative
Secretary.
B. CONSENT CALENDAR
B1. Approval of Minutes: June 3 (Swistock abstained) and July 1, 1999.
B2. Approval of grant application and acceptance of funds from the Califomia State Library for
$10,000 to purchase young adult materials.
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Dredd-Lee. Motion carried 3-0-1-1 (with Womack absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the status o£the Library.
Renee Tobin, Children's Supervisor, stated that the Summer Reading Program, "Long Ago and Far
Away...' was coming to an end. There will be a Medieval Faire on Thursday, August 26 from 2-4
p.m. Thirty teenagers have volunteered this summer for the program. A "Thank you" pizza party
will be held after the Faire £or the volunteers.
The new addition in the children's department is Katie Trautner, part-time Library Assistant.
C2. Budget Report: presented by Deborah Clark, Library Director.
Library Board Minutes
August 5, 1999
Page 2
a. Status of 1998/99 Budget
b. Proposed 1999/2000 Budget
Deborah Clark, Library Director, reviewed the budget reports for 98/99 with the Library Board.
Deborah Clark, Library Director, went over the budget sheets for 1999/2000.
C3. Update on "Back to Basics" Grant: oral report presented by staff.
Renee Tobin, Children's Supervisor, stated that in July, Marsha Bracco resigned. Lori Hopkins,
Rose Manela, Allen Callaci and Renee have been working on the Back to Basics program getting
ready for the new fall class. There were 12 students who were being tutored during the summer.
Renee Tobin, Children's Supervisor stated there would be training for the new tutors on August 18
and 21~t. Staff has been busy revising the manual and the forms will be updated.
Deborah Clark, Library Director, stated that Lori Hopkins would be starting as a City of Rancho
Cucamonga employee for the Library on August 18.
C4. Report on recent flood in the Library and the extraordinary responsiveness of City staff to
meet the challenge: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the recem flood in the Library. The quick
response from other city departments was great. The Library was closed one and a half days with
limited service on Wednesday.
C5. Update of Intemet Access Policy: written report presented by Robert Karatsu, Principal
Librarian.
Robert Karatsu, Principal Librarian, gave an oral report on changes needed to the Intemet Access
Policy.
MOTION: Moved by President Howdyshell for approval to make changes as recommended by staff
to the Intemet Access Policy, seconded by Boardmember Swistock. Motion carried, 4-0-1 (with
Womack absent).
Library Board Minutes
August 5, 1999
Page 3
D. BOARD BUSINESS
D1. Update on Mater Plan process: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed with the Board staffs meeting with the consultant for
the Master Plan.
D2. Update on Donor Wall: oral report presented by Deborah Clark, Library Director, based on
the August 4 meeting of the Donor Wall Subcommittee.
Deborah Clark, Library Director, reviewed with the Library Board three different designs for a donor
wall. Stone and Youngberg have made a donation of $10,000 towards the construction of the Donor
Wall.
D3. Report on Workshop attended by Boardmembers Bradshaw and Dredd-Lee: oral report
presented by attendees.
Boardmember Dredd-Lee handed out to Library Boardmembers information given at the workshop.
She stated the conference was well organized and the speakers were excellent.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Collection Agency Policy on Phase II
E2. American Library Association Conference: report from Loft Hopkins, Literacy Coordinator.
E3. Master Plan
E4. Donor Wall
E5. Library Board of Trustees Retreat
F. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
August5, 1999
Page 4
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Swistock.
Motion carried, 4-0-1 (with Womack absent). The meeting adjourned at 7:$2 p.m.
Respectfally submitted,
Vivian Garcia
Administrative Secretary
Approved: September 2, 1999