HomeMy WebLinkAbout1999/09/02 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on September 2, 1999, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:02 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd-Lee and Womack.
Also present were: Deborah Clark, Library Director, Renee Tobin, Children's Supervisor, Lori
Hopkins, Literacy Coordinator and Rose Manela, Literacy Assistant.
B. CONSENT CALENDAR
BI. Approval of Minutes: August 5 (Womack abstained).
MOTION: Moved by Boardmember Bradshaw to approve the consent calendar, seconded by
President Howdyshell. Motion carried 3-0-1-1 (with Swistock absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the status of the Library.
Renee Tobin, Children's Services Supervisor, shared that the Medieval Faire hosted over 200
youngsters and the Summer Reading Program had 1,932 participants.
Boardmember Womack commented on how well the Faire went and the great job staff did in
preparing for the event.
C2. Budget Report: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board.
Deborah Clark, Library Director, stated that the circulation statistics would be in the Board packets.
C3. Approval to require cash payment in lieu of return of materials for items in Stage Two
Library Board Minutes
September 2, 1999
Page 2
collections: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the recommendation with the Board.
MOTION: Moved by President Howdyshell for approval, seconded by Boardmember Womack.
Motion carried, 4-0-1 (with Swistock absent).
C4. Update on "Back to Basics" Grant: report presented by staff
Renee Tobin, Children's Services Supervisor gave an oral report updating the Board on the Back to
Basics program.
Lori Hopkins, Literacy Coordinator, stated that the fall session would start September 20 for 12
weeks. Staff anticipates 25 groups for a total of 75 children.
C5. Library Birthday Party: oral report presented by Renee Tobin, Children Services Supervisor.
Renee Tobin, Children's Services Supervisor reviewed the events for the Fifth Birthday Event on
Saturday, September 25 with the Library Board.
Boardmember Womack suggested contacting the media clerks and the librarians at the schools about
the event.
C6. Telethon 2000:
a) Meeting with Comcast and Charter Communication: report by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed her meeting with Comcast and Charter Communication
with the Board, noting that both agencies committed to participating.
b) Meeting of Youth/Schools Subcommittee: report by committee members.
Boardmember Womack reviewed the timeline on page 27 with the Board.
D. BOARD BUSINESS
D1. Update on Mater Plan process: oral report presented by Deborah Clark, Library Director.
Library Board Minutes
September 2, 1999
Page 3
Deborah Clark, Library Director, reviewed handout Item D1 with the Library Board.
D2. Update on Donor Wall: oral report presented by Deborah Clark, Library Director, based on
the August 4 meeting of the Donor Wall Subcommittee.
Deborah Clark, Library Director, presented an update on the Donor Wall with the Library Board,
including two sample renderings from the artist at U. S. Bronze.
D3. American Library Association conference: oral report from Lori Hopkins, Literacy
Coordinator.
Lori Hopkins, Literacy Coordinator gave an oral report on the American Library Association
conference that she attended in July.
D4. Library Board of Trustees Retreat: Boardmember Dredd Lee
Boardmember Dredd Lee asked the Library Board if they were interested in having a Library Board
Retreat. The Board could create a mission statement and goals for the Library Board. She also
suggested having a retreat later which would include staff's involvement.
Boardmember Womack suggested the retreat could be after the master plan survey had been done
to include discussion of the survey.
Boardmember Bradshaw agreed to the idea.
President Howdyshell would like to set goals and suggested involving Council.
D5. California Library Association conference: report presented by Deborah Clark, Library
Director.
Deborah Clark, Library Director, stated that if any of the Boardmembers were interested in attending
to let her know before September.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Marketing Plan to increase the number of Rancho Cucamonga youth with Library cards.
E2. Library Board Retreat.
Library Board Minutes
September 2, 1999
Page 4
E3. Teen Read with NBC.
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee.
Motion carried, 4-0-1 (with Swistock absent). The meeting adjourned at 8:09 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 7, 1999