HomeMy WebLinkAbout1999/11/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on November 4, 1999, in the Cotmcil
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:04 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Dredd-Lee, Swistock and
Womack.
Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian, Renee
Tobin, Children's Supervisor, Loft Hopkins, Literacy Coordinator and Rose Manela, Literacy Clerk.
B. CONSENT CALENDAR
BI. Approval of Minutes: October 7, 1999.
MOTION: Moved by Boardmember Bradshaw to approve the minutes, seconded by President
Howdyshell. Motion carried 3-0-0-2 (with Dredd Lee and Swistock abstaining).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, presented an oral report on the status of the Library.
Robert Karatsu, Principal Librarian, stated a new phone system would be installed at the Library
on November 5 and that there will be an upgrade of the Library Catalog, the Dynix System, in two
weeks.
Renee Tobin, Children's Supervisor, gave an update from the children's department.
C2. Budget Report: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board. There were
no questions.
C3. Update on Back to Basics Grant: oral report by staff.
Library Board Minutes
November 4, 1999
Page 2
Lori Hopkins, Literacy Coordinator, gave an update on the Back to Basics program. There are 44
new students, with 6 students returning. There are 22 tutors with 7 of the tutors returning.
Lori Hopkins, Literacy Coordinator, reported that there are a total of 492 book titles in the collection
for tutors to use. December 16 will be the last date in the fall session for students until spring. A
tutor training will be held in January.
C4. Library Card Promotion for Kids: oral report by Deborah Clark, Library Director.
Renee Tobin, Children's Supervisor, stated that Contra Costa Library was focusing on all second
graders to have a library card in year 2000. Staff would like to pursue this idea for the Rancho
Cucamonga area.
Boardmember Dredd-Lee stated that second graders are better off with a library card and this will
carry on to third grade, the earlier the better.
Boardmember Womack stated second graders develop their love for books at this age. By third
grade, the students are starting reports.
C5. Telethon 2000: update by staff
a) Selection of a project for Telethon 2000.
A bookmobile with cyber capability has been discussed as a potential project.
Deborah Clark, Library Director, reviewed cost figures for the purchase, outfitting and operation of
a bookmobile.
MOTION: Moved by Boardmember Womack to approve a bookmobile with cyber capability as a
project for Telethon 2000, seconded by President Howdyshell. Motion carried 5-0.
b) Filippi Winery Event: December 2, 1999.
Deborah Clark, Library Director, stated that there is a conflict with another event on the evening of
December 2. She xvill talk with Gino of the Filippi Winery and staff will contact Boardmembers as
to whether the event will be rescheduled.
Library Board Minutes
November 4, 1999
Page 3
D. BOARD BUSINESS
D1. Update on Master Plan process: Survey. Report presented by Deborah Clark, Library
Director.
Deborah Clark, Library Director, gave an update on the status of the Master Plan Survey with the
Library Board.
D2. Update on Donor Wall: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the Donor Wall.
D3. Library Board of Trustees Retreat: Boardmember Dredd Lee
Boardmember Dredd-Lee stated that the retreat could be planned after the Telethon. She stated that
mission goals, process of the budget, the duties of the Boardmembers, goal setting or strategic
planing and the contributions the members are giving as part of the mission could be items that are
covered.
President Howdyshell suggested at the next meeting, the Board could discuss what they would like
to have covered at the retreat.
Staff will inquire from other libraries about their Library Board's retreats.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Telethon.
E2. Library Board of Trustees Retreat
E3. Joint meeting with City Council and Library Foundation.
F. COMMUNICATIONS FROM THE PUBLIC
None
Library Board Minutes
November 4, 1999
Page 4
G. ADJOURNMENT
MOTION: Moved by Boardmember Swistock to adjourn, seconded by President Howdyshell.
Motion carried, 5-0. The meeting adjourned at 8:15 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: January 6, 2000