HomeMy WebLinkAbout2000/06/01 - Agenda Packet - Library Board of Trustees - Adjourned NOTICE OF ADJOURNED MEETING
Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held
Thursday, June 1, 2000, adjourned said meeting to Friday, June 16, 2000, at the hour of 9:00 a.m.,
in the Conference Room at Rancho Cucamonga Public Library, 7368 Archibald Avenue, Rancho
Cucamonga, California. Said adjournment was passed by the following vote:
AYES: Bradshaw, Howdyshell, Swistock and Womack
NOES: None
ABSENT: Dredd Lee
ABSTA1N: None
Vivian Garcia, Library Administrative Secretary
Rancho Cucamonga Public Library
June 1, 2000
DECLARATION OF POSTING OF AGENDA
¥I¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~--~-OO ,
at ~ ,D,~, , I posted a true and correct copy of the meeting
agenda dated ~ /2z~- ~Oc~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~--~-OO , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
June 1, 2000
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tern
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Doris Dredd-Lee, Boardmember
Joyce Womack, Boardmember
PAGE
Board of Library Trustees Agenda
Regular Meeting, June 1, 2000
A. CALL TO ORDER
1. Roll Call: Howdyshell , Bradshaw ,
Dredd-Lee , Swistock
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine
and non-controversial. They will be acted upon by the Board at one
time without discussion. Any item may be removed by a
Boardmember or member of the audience for discussion.
1. Approval of Minutes: May 4, 2000 1
2. Approval of Holiday closures for 2000/2001 6
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral report presented by staff.
2. Budget report: Report presented by Deborah Clark, Library 8
Director.
3. Proposed Budget for 2000/2001: Oral report on status.
4. Approval of Video/DVD Loan Policy: Report by Deborah Clark, 13
Library Director.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
I. Update on Master Plan process: Oral report presented by Deborah
Clark, Library Director.
a. Joint meeting with City Council.
PAGE
~ Board of Library Trustees Agenda
Regular Meeting, June 1, 2000
2
b. Discussion of topics the Board wishes to discuss.
2. Invitation for the Board to participate in staff training opportunity 16
on Friday, June 16, 2000. Report by Deborah Clark, Library
Director.
3. Status of the creation of a book discussion group for adults: Oral
report by Karye Hood, Reference Librarian.
4. Donor Wall: Oral report on status by Deborah Clark, Library
Director.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the
items they wish to discuss at the next meeting. These items will not
be discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the
Board of Library Trustees. State law prohibits the Board from
addressing any issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Friday, May 26, 2000, 6:00 p.m.
seventy-two (72) hours prior to the meeting per Government Code
54953 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: June 1,2000
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
That the Library Board approve the Minutes of the Regular Meeting of the Board of
Library Trustees for May 4, 2000.
BACKGROUND/ANALYSIS
Attached, please find the Minutes for the Regular Meeting of the Library Board of
Trustees listed above, taken and compiled by Library Secretary, Vivian Garcia.
FISCAL IMPACT
None.
~/~pectfully submitted,
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on May 4, 2000, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:00 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Dredd Lee and Womack.
Also present were Deborah Clark, Library Director, Robert Karatsu, Principal Librarian and Vivian
Garcia, Administrative Secretary.
MOTION: Moved by President Howdyshellto moveitemF1 with Ed Bielucke, prior to the Consent
Calendar, seconded by Boardmember Dredd Lee. Motion carried 3-0-2 (with Bradshaw and
Swistock absent).
B. COMMUNICATIONS FROM TItE PUBLIC
B1. Ed Bielucke, III, Assistant Instructor with Chaffey College, requested the Board consider
placing a plaque in front of the Rancho Cucamonga Public Library, in remembrance of the new
millennium with wording written by him bearing his name. Oral presentation by Ed Bielucke.
Ed Bielucke presented the wording he would like in a plaque to be placed at the Library entrance to
the Library Board.
Deborah Clark, Library Director, stated that there is a policy in place for the City, governing plaque
placement and the request would be forwarded to the City Manager's Department.
C. CONSENT CALENDAR
C 1. Approval of Minutes: March 2 and April 6, 2000.
MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember
Dredd Lee. Motion carded 3-0-2 (with Bradshaw and Swistock absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Report: oral report presented by staff.
Library Board Minutes
May 4, 2000
Page 2
Deborah Clark, Library Director, stated that the Library made approximately $490 at the fundraiser
night at McDonald's on April 13. Staff is in the planning stage for the Thank you party for Telethon
2000.
Deborah Clark, Library Director, stated that Robert Karatsu had been accepted at the Institute on the
21~t Century Librarianship for Summer 2000.
Robert Karatsu, Principal Librarian, stated that staff had attended the Rancho Cucamonga Council
PTA to accept a special award for the Library.
Deborah Clark, Library Director, stated the theme for this year's Summer Reading Program will be
"Surf's Up" at the Rancho Cucamonga Public Library, and the children's reference counter will
be transformed into a surf shack. The three reading levels are Starfish, Dolphins and Sharks.
Deborah Clark, Library Director, stated that Rosie Manela received the Employee of the Month
Award for the City of Rancho Cucamonga for the month of May.
D2. Budget Report: presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board.
D3. Proposed Budget for 2000/2001: Report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Board on the proposed budget process.
D4. Telethon 2000: oral update by staff.
Deborah Clark, Library Director, stated that over 97 percent of the pledges have been paid for
Telethon 2000. A total of over $61,000 has been received.
D5. Request for approval to close the Library on Friday, June 9th, to provide and in-service
training session: oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that staff would like to close the Library on Friday June 9th
or 16th for an in-service training for staffon "Mission and Goals". Also, staff will use the time to
prepare for Telethon 2000 thank you party that evening at the Library.
MOTION: Moved by President Howdyshell to close the Library for in-service training on either
Friday June 9th or 16th depending on the availability of the trainer, seconded by Boardmember
Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent).
Library Board Minutes
May 4, 2000
Page 3
E. BOARD BUSINESS
El. Update on Master Plan process: Oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that staff has a meeting scheduled with Jack Lam, City
Manager, Brad Buller, City Planner, and Larry Henderson, Principal Planner next week.
a. Joint meeting with City Council.
Deborah Clark, Library Director, stated she would be able to update the Board after the May 7th
election.
E2. Update on the Library Cards to Second Graders in elementary schools. Oral report by Renee
Tobin, Children's Services Supervisor.
Renee Tobin, Children's Services Supervisor, gave an oral report to the Library Board regarding her
decision to use the bookmobile project as an opportunity to expand the card program to all grade
levels.
E3. California Legislative Day: Opportunity for participation. April 24 & 25th. Oral report by
Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report to the Library Board on the trip to Sacramento
and the participation of two student lobbyists.
E4. Determination of date and location for Regular Meeting of July. Oral report by Deborah
Clark, Library Director.
MOTION: Moved by President Howdyshell to cancel the July 6th Library Board Meeting and for
Boardmembers to be available for the joint meeting with the City Council, seconded by
Boardmember Womack. Motion carried 3-0-2 (with Bradshaw and Swistock absent).
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
Fl. Reading Clubs for Adults.
F2. Draft agenda on topics to be covered from Library Boardmembers for their joint meeting
with City Council.
4
Library Board Minutes
May 4, 2000
Page 4
F3. In-service Day
F4. Donor Wall
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Dredd Lee.
Motion carried, 3-0-2 (with Bradshaw and Swistock absent). Meeting adjourned at 7:48 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
R A C H O C U C A M O N G A
PUBblC L 1151~ AI~ y
Staff Report
DATE: June 1, 2000
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 2000/2001
RECOMMENDATION
That the Library Board approve adoption of schedule of holiday closures for fiscal year
2000/2001 as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public
Library and is based on the following factors:
1. Analysis of the closures of surrounding libraries
2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
3. Use of the facility based on the past year's ped'ormance.
FISCAL IMPACT
None.
,~,ctfully submitted, .
Attachment A
RECOMMENDED LIST OF HOLIDAY CLOSURES
CURRENT PROPOSAL LAST YEAR
JULY 4TM Close July 4, Tuesday Closed July 4, Sunday
(Official City Holiday) Closed July 5, Monday
LABOR DAY (SUNDAY) Close Sept. 3, Sunday Closed Sept. 4, Sunday
(Proposed due to low usage)
LABOR DAY Close Sept. 4, Monday Closed Sept. 5, Monday
(Official City Holiday)
VETERAN'S DAY Close Nov. 9, Thursday Closed Sept 6, Monday
(Official City Holiday)
THANKSGIVING Close Nov. 23, Thursday Closed Nov. 25, Thursday
(Official City Holiday)
DAY AFTER THANKSGIVING Close Nov. 24, Friday Closed Nov. 25, Friday
(Official City Holiday)
CHRISTMAS EVE Close Dec. 24, Sunday Closed Dec. 24, Friday
(Proposed due to low usage)
CHRISTMAS DAY Close Dec. 25, Monday Closed Dec. 25, Saturday
(Official City Holiday)
NEW YEARS EVE Close Dec. 31, Sunday Open Dec. 31, Friday
(Proposed due to low usage)
NEW YEARS DAY Close Jan. 1, Monday Closed Jan. 1, Saturday
(Official City Holiday)
MART1N LUTHER KINGS Close Jan. 15, Monday Closed Jan. 18, Monday
(Official City Holiday)
PRESIDENT'S DAY Close Feb. 19, Monday Closed Feb. 21, Monday
(Official City Holiday)
EASTER SUNDAY Close April 15, Sunday Closed April 23, Sunday
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY) Close May 27, Sunday Closed May 28, Sunday
(Proposed due to low usage)
MEMORIAL DAY Close May 28, Monday Closed May 29, Monday
(Official City Holiday)
-2-
R A N C H O C U C A M O N G A
1D IJ 15 I~ I C 1, I I~ DA 1.2y
Staff Report
DATE: June 1,2000
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 1999/2000 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Reports April" will be available at the meeting.
Schedule B, titled "Balance Sheet April FY 1999/2000" will be available at the meeting.
Schedule C, titled "Library Expenditures 1999/2000" is an accounting of all funds
expended so far this fiscal year, showing 83% of library funds expended or encumbered
at 92% into the fiscal year. Also included are the expenditure figures for Literacy and
Library Redevelopment Agency funds.
FISCAL IMPACT
None.
'S~tpec,u Ily submitted, .
Deborah Kaye Cla~..~
Library Director
Schedule C
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS %
199912000
CATEGORY REMAINING SPENT
PERSONNEL
1100 REGULAR SALARIES $519,960 $19,822 $35,342 $57,830 $40.118 $46,963 $38,748 $38,391 $39,094 $58,214 $38,669 $40,226 $453,415 $453,415 $66,845 87%
1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0%
1300 PART TIME SALARIES $290,000 $9,698 $19,660 $29,139 $21,722 $21,543 $21,019 $18,447 $20,917 $33,208 $21,127 $19,264 $235,744 $235,744 $54,256 81%
1900 FRINGE BENEFITS $200,940 $16,745 $16,745 $16,745 $16,745 $16,745 $18,748 $16,745 $16,745 $16,748 $18,745 $16,745 $184,195 $184,195 $16,745 92%
TOTAL PERSONNEL $1,010,900 $46,265 $71,747 $103,714 $78,585 $85,251 $76,510 $73,582 $76,756 $108,167 $76,541 $76,235 $873,383 $873,353 $137,547 86%
OPERATIONS
3100 TRAVEL & MEETINGS $3,(}00
ALA Conference $2,285 $718 76%
$0
Hood - workshop $38 $10 $46
Clark - workshops $15 $26 $41
Karalsu-workshops $0
Meegng Supplies $53 $9 $45 $128 $7 $241
California Air Tickets
$0
ILS Workshops $0
CLA Corderence $622 $511 ($86) $82 $1,129
CALTAC Workshop $0
CLA Legislative Day $560 $148 $128 $828
3300 MILEAGE $5,000 $4,237 $763 95%
Auto Allowance $4,200 $178 $323 $485 $323 $323 $323 $323 $323 $485 $323 $3,409 $3,409 $791 81%
Reimbursement $800 $0 $829 ($29) 104%
Garda $22 $19 $2O $24 $27 $11 $54 $48 $29 $21 $274
Pages $8 $22 $11 $29 $33 $18 $111
Manela $25 $25
Convin $28 $20 $41
Conference Mileage $316 $63 $379
3900 MAINTENANCE/OPER $245,900 $243,881 $1,419 99%
Encumbrances $17,369 $17,369
Differences $704 $704
Cash Receipts $0
Printing/Postage $2,000 $0 $506 $1,494 25%
PdntJng $0
Postage $500 $6 $506
Office Supplies $20,000 $19,507 $493 98%
Library Cards $1,256 $1,256
Barcodes $1,761 $1,761
Cataloging Supplies $129 $1,267 $2,208 $170 $238 $403 $2,147 $6,561
Computer Table~ook trucks $172 $172
Photography $257 $36 $293
8 Ave graphics $0
Office Depot $15 $3,561 $558 $526 ($5) $1,003 $818 $626 $76 $600 $7,778
Office machine repair $0
Let[erhead $63 $63
Miscellaneous $184 $5 $76 $20 $63 $63 $402
Petty Cash ($9) ($9)
Computer supplies $555 $273 $22 $60 $159 $1,070
Stationary $43 $43
Federal Express $19 $18 $27 $14 $14 $91
Board Supplies $25 $25
Special Program Supplies $10,000 $0 $3,551 $6,449 36%
Children's Supplies $9 $I67 $60 $16 $309 $562
Children's Programs - Eder~ds $200 $161 $30 $200 $591
Administration Office supplies $20 $6 $29 $56
Intedibrary Loan $10 $50 $20 $21 $13 $10 $124
Signs $241 $241
Summer Reading Program (FR) $19 $246 $311 $1,379 $1,955
Fou~ldafion Expenses $0
Literacy Projects $0
Volunteer Supplies $23 $23
Reference On-line $0
Advertising/Promogons $3,C00 $148 $2,852
National Library Week- Fdends $38 $38
Recruitments
$0
Telethon $58 $15 $73
Float (FHends funded) $38 $38
Books/Materials $185,000 $189,054 ($4,054) 102%
Bcokstore rash $146 $560 $946 $4.530 $1,632 $289 $565 $833 $1,966 $2,509 $13,975
Young Adult BOOks $215 $215
Childrens Books $91 $2,109 $563 $205 $13,856 $16,824
Brodart Books $29,244 $6,783 $5,765 $694 $1,424 $5,645 $524 $14,762 $2,217 $38,000 $104,958
Reference BOoks $638 $674 $313 $116 $2,376 $16,575 $3,988 $2,584 $3,424 $287 $24,955
Literacy Books $0
Rental Collection $0
Reference CD's $19,687 $19,687
Circulating Inslmctional CD's $746 $750 $1,496
Large P~nt Books - Friends $11 $11
Books on Tape - F~ends $29 $427 $781 $31 $9 $49 $57 $35 $108 $17 $8 $1,549
'vgdeo $137 $205 $863 $384 $60 $419 $208 $503 $2,779
CD's (music) $676 $478 $1,452 $2,606
Spanish Language $0
Sottware Maintenance $5,700 $711 $6,411
Magazines/Pubgcations $12,000 $155 $30 $2,137 $34 $508 $153 $39 $134 $3,190 $3,190 $8,810 27%
Training $3,000 $205 $66 $2,500 $2,765 $2,765 $235 92%
Bindery $1,000 $377 $377 $377 $623 38%
LITERACY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY SPENT PER FUNDS % % OF
199912000 CATEGORY REMAINING SPENT YEAR
PERSONNEL
92%
1100 REGULAR SALARIES $32,500 $988 $2,512 $1,145 $3,389 $3,464 $5,576 $2,086 $2,098 $2,098 $2,098 $2,237 $27,690 $4,810 85%
1300 PART TIME SALARIES $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
1900 FRINGE BENEFITS $12,300 $1,025 $1,025 $1~025 $1,025 $1,025 $1,025 $1,025 $1,025 $1,025 $1,025 $1,025 $11,275 $1,025 92%
TOTAL PERSONNEL $48,800 $2,013 $3,537 $2,t70 $4,414 $4,489 $6,601 $8,t1'1 $3,123 $3,t23 $3,123 $3,262 $38,965 $0,835 80%
OPERATIONS
3t00 TRAVEL & MEETINGS $'1,000 $20 $12 $42 $9 $83 $917 8%
3300 MILEAGE $400 $67 $48 $28 $142 $258 36%
3900 MAINTENANCEIOPER $4,000 $1,148 $2,852 29%
Printing/Postage
Printing $300
Postage
Office Supplies $1,490 $106 $51 $532 $40 $728 $762 49%
Instructional Materials $1~500 $59 $75 $285 $419 $1,081 29%
6028 CONTRACT SERVICES $3,000 $1,895 $948 $0 $0 $0 $0 $0 $0 $0 $250 $500 $3,593 ($593) t20%
TOTAL LITERACY BUDGET $57,200 $3,987 $4,572 $2,276 $4,523 $4,540 $7,475 $3,111 $3,123 $3,t63 $3,400 $3,762 $43,931 $13,269 77%
REDEVELOPMENT EXPENDITURES
FY 1999/2000 TOTALS FUNDS % % OF
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY SPENT REMAINING SPENT YEAR
OPERATIONS 92%
Maintenance/Operations $65,000 $3,918 94%
Books $15,000 $18,566 $1,267 $722 $756 $21,310 ($6,310)
Business Magazine Index $12,500 $8,149 $8,149 $4,351
Magazine Index $9,500 $7~618 $7,618 $1,882
Dynix System upgrades $0
PC Computer Upgrades $5,000 $0 $5,000
Reference Center Magazines F $14,500 $15,346 $15,346 ($846)
Health Reference Center $8,500 $8,658 $8,658 ($158)
SubTotal $18,566 $1,267 $722 $756 $8,149 $0 $0 $31,822 $0 $0 $0 $61,082 $3,918
Contract Services $0 $0 $0
Master Plan Update $24,000 $24,000 $24,000 $0
Planning, Survey & Design $0 $0 $0
Donor Wall
CAPITAL OUTLAY
Project Improvement Costs $12,206 $12,206 $12,206 ($0)
Fixed Asset Acquisition $5,000 $3,500 $1,500 0%
Chairs $1,896
Cliffs Rack $208
Shelving $1,396
Sub Total $1,896 $0 $208 $0 $0 $1,396 $0 $0 $0 $0 $0
TOTALS $89,000 $20,463 $t,267 $930 $756 $8,149 $1,396 $0 $31,622 $0 $0 $0 $64,582 $5,418 73%
R A N C H O C U C A M O N G A
1DUI551C LIBDAI~Y
Staff Report
DATE: June 1,2000
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF VlDEO/DVD LOAN POLICY
RECOMMENDATION
That the Library Board approve the attached video/dvd loan policy.
BACKGROUND/ANALYSIS
The attached policy outlines the terms under which videos and dvd's can be borrowed.
For the first time, an option is included to allow minor children to borrow any video in the
full collection of the Rancho Cucamonga Public Library, upon written and verified
permission of the parent/guardian of the child.
This policy will not in any way involve library staff members in making judgement calls in
what is or is not appropriate for a youngster to borrow. It simply puts in place a
mechanism to allow parents or guardians to allow fuller access to the entire video
collection IF THEY SO CHOOSE.
FISCAL IMPACT
None.
ebPoreCtfully submitted,
Library Director
CITY OF RANCHO CUCAMONGA
VIDEO/DVD LOAN POLICY
POLICY NO.:
PAGE ! OF 1
EFFECTIVE:
REVISED:
APPROVED:
PURPOSE: The purpose of this policy is to provide for easy access to appropriate video and
DVD materials for all library borrowers, while recognizing the right of parents and guardians to
limit the materials to which their child or children have access.
SELECTION. Videocassettes and DVD's are urchased b e Librarv fo ' ~ .......
· p y th ..... ~ _vr the primary },~,,t~u~
of home entertainment and enrichment. The Library currently purchases videos which are rated
by the Motion Picture Association of America in the following categories:
G General Audience
PG Parental Guidance - this indicates that there are parts in the film that may not be
suitable viewing for preteens.
PG-13Parental Guidance suggested - not suitable for those under 13 years of age.
RRestricted - under 18 requires an accompanying parent or adult.
WHO MAY BORROW:
Educational Videos/DVD's:
· Any borrower with a current Rancho Cucamonga Public Library card may borrow
any videocassette in the Educational Video collection.
Entertainment Videos/DVD's:
· Any borrower 18 years of age and above with a current Rancho Cucamonga Public
Library card may borrow any videocassette/DVD in the Entertainment collection.
· Minors 17 and younger must have signed parent permission to be allowed to borrow
Entertainment Videos/DVDs. (See Video Contract below.)
Minor Child Video Contract:
· It is in accordance with the Library's policy that parents/guardians make their own
determination with regard to a film's suitability for youngsters who might view the film.
Given the above selection descriptions and borrowing guidelines, parents or guardians
who desire to allow their minor children access to the entire video collection, including
the entertainment collection, must fill out the permission slip or video contract outlined
below and present in person for verification of I.D.
Rancho Cucamonga Public Library
Minor Child Video Contract
I have read and understand the rules for borrowing videotapes and the criteria for
selecting educational and entertainment materials. I understand the Library cannot accept
responsibility for determining appropriate content for my child.
I agree to accept responsibility for the selections my child may make and give permission
for my minor son/daughter/ward to check out any of the videotapes/DVD's in the library
collection, including entertainment videos.
Name Phone
Address
Signature
Parent 's/Guardian
Child's Name Child's Date of Birth
LOAN PERIODS/FEES: Loan periods and fees are based on the type of video borrowed, as
outlined below:
Entertainment Videos: Loan Period Fee to Borrow Overdue Fee
· New Videos: 3 days $2 $2 per day
· Regular Videos: 7 days $1 $1 per day
Educational Videos:
· General Educational Videos: 7 days $1 $1 per day
· Business Videos: 7 days $2 $2 per day
COPYRIGHT: Videocassettes are for HOME USE ONLY. Even performances in
"semipublic" places such as clubs, churches, schools, factories, lodges, summer camps or other
institutions are PUBLIC PERFORMANCESsubject to copyright control. It is a violation of
Federal Law to exhibit prerecorded videocassettes beyond the scope of the family and its social
acquaintances regardless of whether or not admission is charged.
R A N H O C U C A M O N G A
1D k~l~l~l C I~l P,I~AI~Y
Staff Report
DATE: June 1,2000
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STAFF IN-SERVICE WORKSHOP
RECOMMENDATION
That the Library Board consider participating in the Staff in-Service Workshop to be held
Friday, June 16, from 9 a.m. to 3 p.m.
BACKGROUND/ANALYSIS
Each year, the Library staff plans one or two staff training workshops. On approval of
the Library Board of Trustees, the Library is closed for that day, maximizing the number
of staff that may be in attendance.
This year, recognizing the beginning of a new millennium of service, staff has planned a
workshop on Friday, June 16, to establish a mission and vision statement to move the
library forward into the future. Goals and objectives for the overall library workplan will
also be established. A final component will consist of a goal setting session for each of
the Library's divisions. (The agenda is attached.)
The Library Board, a key policy making group, is encouraged to participate in the
session in one of the following ways:
1. Attend as a Board, if a quorum of the group is able to make a commitment to attend
either the first half of the session, or the entire session.
2. Assign a person or persons to represent the Library Board's point of view in the first
half of the session, the establishment of the Library's mission statements and
overall goals.
3. Review the final products of the workshop after completion, and reserve the right to
add, alter or re-examine the overall library outcomes.
FISCAL IMPACT
None. The facilitator will not charge additional for added participants.
Respectfully submitted,
Deborah Kaye Clair[
Library Director
-2-
Rancho Cucamonga Library Strategic Planning
and Team Building Workshop
Draft Six-hour Agenda
[. Opening Conm~cnts, and Overview of Goals and Agenda 9:00
II. Developing a Vision and Mission for the Library 9:45
III. Break 10:45
IV. Developing a Vision and Mission for the Library (Cont.) 11:00
V. Lunch 12:00
VI. Strategic Goals Development 12:45
VII. Division Meetings 2:00
VIII. Wrap-up 2:45
IX. Adjourn 3:00
Rancho Cucamonga Library Strategic Planning
and Team Building Workshop
Pre-Workshop Worksheets
We will develop agreement at our June 16th Strategic Planning and Team Building
Workshop as to our vision, mission and our short and long term goals. The following
worksheet is designed to develop readiness for the workshop and to "jump start" the
development of these products. The worksheet can be completed in about fifteen to
twenty minutes. Please bring these completed worksheets to the Workshop.
I. Vision Statement: Vision statements describe a condition or future for your
organization or community that is better in some important ways than what now
exists. Vision statements articulate a view that is lofty and inspirational, and that
is a realistic (with a stretch!), attractive future of the organization.
Imagine that it is June 16, 2002, and the Rancho Cucamonga Library has just won
two national awards for being the "Best Run Library" and the "Most Impactful
Library in their Community." In the space below, please describe why you have
won the award. Why is working at the Library such a great place to work? In what
ways has the Library impacted the community? Please be as specific as possible.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
II. A mission statement defines an organization's "reason for being." It typically
describes what you do (products or services), who benefits from what you do, and
how you do it (the technologies or strategies you use to deliver these services).
A. Briefly describe what are the top services or products (The top three to
five) that the Library provides to the citizens of Rancho Cucamonga?
1.
2.
3.
4.
5.
B. Who benefits from the services that the Library provides?
t.
2.
3.
4.
5.
C. How do you deliver these services? What are your main technologies (The
top three to five)?
I.
2.
3.
4.
5.
2
III. Strategic Goals are goals that address the major challenges and opportunities on
the horizon for the Library. They define the specific areas of focus that, when
successfully addressed, will achieve the Library's vision and mission. Briefly list
your top 3 to 5 strategic goals for the Rancho Cucamonga Library.
1.
2.
3.
4.
5.
3
STATISTICS MAY 2000 MAY 99 FY 99~00 FY 98199
Days Open 29 29 316 320
Items Borrowed 55,026 58,167 610,714 627,266
Average Daily 1,897 2,006 1,933 1,960
% Change -5% -1%
Patrons Registered 771 1,056 10,107 10,941
Average Daily 27 36 32 31
% Change -27% 3%
Information Questions 8,567 7,580 95,628 94,105
Average Daily 295 261 303 294
% Change 13% 3%
Technology Center Visitors 976 NA NA NA
% Change NA NA NA NA
Items Classified 2,439 1,442 18,359 17,803
% Change 69% 3%
Volunteer Hours 667 185 4,878 3,959
% Change 72% 19%
ADULT SERVICES
Information Questions 5,365 4,321 62,422 56,112
Average Daily 185 149 2152 1935
% Change 19% 10%
Programs/Classes Attendance 5 18 52 215
# of Sessions 1 3 6 15
Aver. per session 5 6 9 14
CHILDRENS SERVICES
Information Questions 3,202 3,259 33,206 37,993
Average Daily 110 112 1145 1310
% Change -2% -13%
Total Storytlmes 630 494 6,141 6,026
# of Sessions 29 24 280 272
Aver. Per session 22 21 22 22
Toddler Time 194 75 1,413 651
# of Sessions 8 4 60 24
Aver. Per session 24 19 24 27
Preschool Storytime Attendance 164 333 2,546 3,219
# of Sessions 8 16 133 154
Aver. per session 21 21 19 21
Afterschool Storytime Attendance 121 86 1,392 1,482
# of Sessions 8 4 66 47
Aver. per session 15 22 21 32
Family Storytime Attendance 151 0 151 0
# of Sessions 9 0 9 0
Aver. per session 17 0 17 0
Special Events Program Attendance 0 0 639 674
# of Sessions 0 0 12 47
Aver. per sessron 0 0 53 14
Group Visits to Library 48 0 505 1,131
# of Sessions 3 0 30 55
Aver. per session 16 0 17 21
C2
Schedule A
REVENUE REPORT FINES MEDIA LIBRARY REF
"May 2000" & FEES RENTALS SALES SERV.
01-May $513.74 $184.95 $0.00 $0.00
02-May $505.14 $174.33 $2.78 $0.00
03-May $458.57 $225.82 $0.00 $0.00
04-May $401.69 $188.26 $0.00 $0.00
05-May $217.79 $132.31 $0.00 $0.00
May 6 & 7 $733.73 $331.90 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
08-May $356.00 $154.04 $0.00 $0.00
09-May $532.94 $196.61 $0.00 $7.05
10-May $317.80 $216.62 $0.00 $0.00
11-May $417.60 $154.39 $0.00 $0.00
12-May $347.04 $149.46 $0.00 $0.00
May 13 & 14 $203.80 $249.24 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
15-May $589.55 $182.66 $0.00 $0.00
16-May $606.34 $182.42 $5.56 $17.57
17-May $385.34 $220.06 $0.00 $10.00
18-May $542.80 $196.62 $0.00 $0.00
19-May $238.60 $159.19 $0.00 $12.00
May 20 & 21 $479.90 $242.30 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
22-May $468.29 $172.96 $0.00 $0.00
23-May $403.60 $174.97 $0.00 $3.00
24-May $325.53 $203.30 $0.00 $2.00
25-May $514.64 $201.65 $0.00 $2.00
26-May $333.75 $202.86 $0.00 $0.00
27-May $281.94 $218.67 $0.00 $0.00
Closed May 28 & 29
30-May $540.16 $213.29 $0.00 $0.00
31-May $583.05 $251.67 $0.00 $3.00
$11,299.33
TOTALS: $9,599.33 $5,180.55 $8.34 $56.62
May 99 TOTALS $10,266.76 $4,677.96 $16.68 $50.70
% CHANGE -7% 11% -50% 12%
99~2000 Rev 98~99 Rev.
TOTAL LIBRARY INCOME $14,845 $16,745
99~2000 Proj:
Daily Average Fines $331.01 $285.72
Daily Average Media $169.37 $178.58
Dally Average Sales $0.19 $0.00
Daily Average Ref. Fees $1.95 $8.57
DAILY TOTALS $502.52 $472.87
GAIN/LOSS ON PRO J: $919
PERSONNEL EXPENSES
Part time Salaries $20,094 $22,308
GAIN/LOSS ON PRO J: $2,214
BALANCE $3,133.11
C2
Schedule B
BALANCE SHEET
MAY
FY 1999/2000
Revenues Earned Projected Loss/Gain
Fines & Fees $98,738 $92,247 $6,491 7.0%
Media Rentals $57,418 $57,596 ($178) -0.3%
Sales $296 $0 $296
Technology/Print Fees $19,494 $18,326 $1,168 6.4%
Information Services Fees $1,077 $922 $155 16.8%
Direct Loan $39,116 $30,000 $9,116 30.4%
Totals: $216,139 $199,091 $17,048 8.6%
Part Time Salaries Spent Projected Loss/Gain
$237,627 $265,826 $28,199
Balance for
Year through May $45,247
Projected End of the Year
Donations: Received Projected Over/Under
Friends $74,000 $50,000 $24,000
Foundation $20,100 $30,000 ($9,900)