HomeMy WebLinkAbout1994/09/06 - Agenda Packet - Library Board of Trustees - Special LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
SPECIAL MEETING
7:00 p.m.
September 6, 1994
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
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City Councilmembers
Denni.q L. Stout, Mayor
Charles J. Buquet, Mayor Pro Tern
William J. Alexander, Councilmember
Rex Gutierrez, Councilmember
Diane Williaras, Councilmember
Board Members
Jacqueline Bolda
Gina Gregory
Robert Howdyshell
Laura J. Muna-Landa
Edward E. Swistock
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Board of Library Trustees Agenda !
Specla~ Meeting, September 6, 1994
A. CALL TO ORDER
1. Roll Call: Bolda, , Gregory , Howdyshell, ,
Muna-Landa , and Swistock
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED
OFFICIALS
1. Administering Oaths of Office
2. Election of Officers
President
President Pro Tern
3. Establishment of Terms by Lot
By Ordinance, Board Trustees serve a three year term.
... However, to assure a staggered turnover and continuity of
· the Board, two of the initial Board members should serve a
~1~ , three year term, two a two year term and one a one year
term. A drawing of lots will occur to determine which
Trustees will serve for which length of term.
4. Adoption of Resolution to establish day, time and place for
Regular Meeting of the Board of Library Trustees.
C, CONSENT CALENDAR
The following Consent Calendar Items are expected to
be routine and non-controversial. They will be acted
upon by the Board at one time without discussion.
Any Item may be removed by a Boardmember or member
of the audience for discussion.
1. Adoption of the personnel system of the City of
Rancho Cucamonga to govern all personnel matters
for the Rancho Cucamonga Public Ubrary.
2. Adoption of the purchasing procedures of the City of
Rancho Cucamonga to control all purchasing practices of
the Rancho Cucamonga Public Ubrary.
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D. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public
testimony, although the President may open the meeting
for public input.
1) Oral Report on Board business which needs to be
conducted prior to the opening of the new Library.
E. BOARD BUSINESS
The following Items have been requested by the Board
of Library Trustees for discussion. They are not public
hearing Items, although the President may open the
meeting for public input.
None received.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to
Identify the Items t:hey wish to discuss at the next
meeting. These Items will not be discussed at this
meeting, only identified for the next meeting.
G. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to
address the Board of Library Trustees. State law
prohibits the Board from addressing any issue not
previously Included on the Agenda.
H. ADJOURNMENT
I, Deborah Kaye Clark, Library Manager of the City of
Rancho Cucamonga, hereby certify that a true, accurate
copy of the foregoing agenda was posted on Thursday,
Septe~nber 1, 6:00 p.m., 1994, twenty-four (24) hours
prior to the meeting per Government Code 54953 at
10500 Civic Center Drive.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 6, 1994
TO: Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: ADOPTION OF THE PURCHASING PRACTICES OF THE
CITY OF RANCHO CUCAMONGA TO GOVERN ALL
PURCHASES FOR THE RANCHO CUCAMONGA
PUBLIC LIBRARY
RECOMMENDATION
Approve adoption of the purchasing practices of the City of Rancho
Cucamonga to govern all purchases made for the Rancho Cucamonga Public
Library.
BACKGROUND/ANALYSIS
The authority for the operation of the Rancho Cucamonga Public Library is
found in the Education Code of the California Codes. It is recommended the
Board of Library Trustees adopt the purchasing practices of the City of
Rancho Cucamonga. This action will guarantee strong fiscal controls, checks
and balances in the issuance of funds, with ultimate responsibility for
control under the supervision of the City's Finance Officer, including an
annual audit.
Action approving the adoption of the purchasing practices of the City will
insure good financial management and fiscal responsibility.
d~(ec t fully submitted,
Deborah Kaye Gl'ark
Library Manage~~-~'
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: September 6, 1994
TO: Members of the Board of Library Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: ADOPTION OF THE PURCHASING PRACTICES OF THE
CITY OF RANCHO CUCAMONGA TO GOVERN ALL
PURCHASES FOR THE RANCHO CUCAMONGA
PUBLIC LIBRARY
RECOMMENDATION
Approve adoption of the purchasing practices of the City of Rancho
Cucamonga to govern all purchases made for the Rancho Cucamonga Public
Library.
BACKGROUND/ANALYSIS
The authority for the operation of the Rancho Cucamonga Public Library is
found in the Education Code of the California Codes. It is recommended the
Board of Library Trustees adopt the purchasing practices of the City of
Rancho Cucamonga. This action will guarantee strong fiscal controls, checks
and balances in the issuance of funds, with ultimate responsibility for
control under the supervision of the City's Finance Officer, including an
annual audit.
Action approving the adoption of the purchasing practices of the City will
insure good financial management and fiscal responsibility.
/F~ect fully submitted,
Library Man agent-~'