HomeMy WebLinkAbout1996/04/04 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
7:00 p.m.
April 4, 1996
Civic Center
Council Chambers
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Rex Gutierrez, Mayor Pro Tem
Paul Biane, Councilmember
James V. Curatalo, Councilmember
Diane Williams, Councilmember
Boardmembers
Robert Howdyshell, Presidem
Laura J. Muna-Landa, President Pro Tern
Rebecca Davies, Boardmember
Gina Gregory, Boardmember
Edward E. Swistock, Boardmember
~~ ' PAGE
Board of Library Trustees Agenda 1
Regular Me,-ting, April 4, 1996 -
A. CALL TO ORDER
1. Roll Call: Howdyshell , Davies , Gregory
Muna-Landa , and Swistock
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmembcr or
member of the audience for discussion.
1. Approval of Minutes: March 7, 1996. 1
2. Approval of Literacy Program Participant Loan Policy. 7
3. Approval of Reserve Policy. 9
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library status report: oral report presented by Robert Karatsu,
Principal Librarian and Renee Tobin, Children's Librarian.
2. Budget report: presented by Deborah Clark, Library Manager. 12
3. Approval of Library Plan of Service for 1996/97 consideration of 20
prioritizing of major goals: presented by Deborah Clark, Library
Manager
4. Approval of Library Budget for 1996/97: presented by Deborah Clark, 28
Library Manager.
5. Update on Automation System: oral report presented by Robert
Karatsu, Principal Librarian.
~ PAGE
Board of Library Trustees Agenda
' --Regular Meeting, April 4, 1996-
6. Report on the Public Library Association Conference, Portland
Oregon: oral report by Robert Karatsu, Principal Librarian.
7. Update on Literacy Center Funding Request for Community
Development Black Grant: by Gina Gregory, Boardmember.
8. Approval of Parking Lot Circulation Plan. Presented by Deborah 40
Clark, Library Manager.
D. BOARD BUSINESS
The following items have been requested by the Board of Library
Trustees for discussion. They are not public hearing items, although the
President may open the meeting for public input.
1. Report on Status of Current Fund Raising processes and Appointment 4
of Boardmembers to selected committees.
Oral Reports:
Quakes Event: by Boardmember Davies
Bucks for Books Campaign: by Library Manager..
Business Friends: by Principal Librarian
Foundation: by Library Manager
Committee Opportunities:
Foundation
Telethon
Donor Wall
2. Update on Literacy Center Funding Request for Community
Development Block Grant: oral report presented by Boardmember
Gregory.
3. Consideration of Request to Council for Joint Meeting: presented by
Boardmember Swistock.
4. Report on CALTAC Meeting: oral report by Boardmembers Gregory
and Davies.
' PAGE
~ Board of Library Trustees Agenda 3
-- Regular Meeting, April 4, 1996
5. Opportunity to participate in CLA's Legislative Day, April 30th in
Sacramento: President Howdyshcll to conduct.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of
Library Trustees. State law prohibits the Board from addressing any
issue not previously included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Libral-y Administrative Secretary of the City of
Rancho Cucamonga, hereby certify that a true, accurate copy of the
foregoing agenda was posted on Monday, April 1, 5:00 p.m., 1996,
seventy-two (72) hours prior to the meeting per Government Code 54953
at 10500 Civic Center Drive.
t
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF MINUTES FOR MARCH 7, 1996
RECOMMENDATION
Approval of the Minutes of the Regular Meeting of the Board of Trustees for March 7, 1996.
BACKGROUND
Minutes taken and compiled by Library Administrative Secretary Vivian Garcia.
~Re2tfully submitted, ~ ,
Library Manager ~
1
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, March 7, 1996, in the
Council Chambers of the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 7:00 p.m. and the pledge of allegiance was led by
Boardmember Swistock. Present were Boardmembers Davies and Gregory.
Also present were: Renee Tobin, Children's Supervisor and Vivian Garcia, Administrative
Secretary.
B. CONSENT CALENDAR
BI. Approval of minutes: February 1, 1996
B2. Approval of Grant Concept: African American materials mini-grant.
B3. Approval of participation in Local History Materials grant award.
MOTION: Moved by Boardmember Davies, seconded by Boardmember Gregory. Motion carried
unanimously, 3-0-2 (Howdyshell and Muna-Landa absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library status report: oral report presented by Robert Karatsu, Principal Librarian and Renee
Tobin, Children's Services Supervisor.
Deborah Clark, Library Manager, stated that in Robert Karatasu's absence, she will be making his
reports. Robert is trying to bring up the faltering computer system which has been down for the four
days. Staff is working with Bob Dominguez, Department Head for Administrative Services to
resolve this problem. The long range goal is to move the system from City Hall to the Library. The
short range goal is for two computers to be hooked-up via modem to the City Hall's network to get
reference information. During this period, we are unable to collect for fines. Staffis able to collect
on fees for the videos, audio books and cd's.
Library Board Minutes
March 7, 1996
Page 2
Renee Tobin, Children's Services Supervisor, stated that two special programs were held in February
on Saturdays for African American History month. Sheila Marchbanks presented one on February
17 of African American Folk Tales and music. Garrett Davis a local horseman presented a program
on the 24th with all of his cowboy gear and his horse, Bow. He talked with the children about life
in the old west and demons~'ated some of the skills he uses in rodeo.
Registration for April and May storytimes was held last Wednesday and the two Wednesday
morning sessions filled within two hours. There is still room in the Saturday session. Staff is still
offering the drop-in storytime on Fridays.
Deborah Clark, Library Manager, stated the volunteer who conducts the interviews for potential
adult learners in the Literacy program reports he met with sixteen new students during the month of
February. There is currently fifteen tutor and student teams meeting in the library. There are ten
adult learners waiting for tutors. There are thirty potential tutors on the mailing list for tutor training
information and staff is scheduled to have another one in May.
C2. Budget report: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed C2 Schedule A with the Board. Because of the system
being down, staff will provide Schedule B in the Newsletter.
C3. Report on Budget process for 1996-97: presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, reviewed the budget process with the Board.
C4. Intemet Update: oral report presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that the Home Page is operational now. Congratulations to
Robert Karatsu and Jim Corwin for their work on the creation of the Home Page.
C5. Approval to allow the library to close Friday, April 26th to allow staff to conduct an in-house
training seminar for all Library staff members on accessing the lntemet for public information
service. Presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, states that staffrequests one day each year that can be targeted as
a major training event for all library staff(full and part time). This year, the training will be on the
Intemet. Staffis also looking for advanced training on word processing, the equivalent of desk top
publishing. The City is willing to fund this training and will allow staffto use the City training
facility if staffuses this on a Friday.
3
Library Board Minutes
-- March 7, 1996
Page 3
Boardmember Swistock requested that in future years that staff try to do the training in a "slower"
month. ~
MOTION: Moved by Boardmember Gregory, seconded by Boardmember Davies. Motion carried
unanimously, 3-0-2 (Howdyshell ~nd Muna-Landa absent).
C6. Approval of policy and procedure for circulation of Deposit Books. Presented by Robert
Karatsu, Principal Librarian.
Deborah Clark, Library Manager, stated that staff opened the Library without a Deposit Book
collection. Out of twenty-six items, sixteen disappeared al~er a six-month period. At that point, staff
came to the Board with a policy on Deposit Books. What the Board did not view were the
procedures as required by Finance. The Finance Department requires that any check received be
immediately cashed and deposited. So when patrons give the library a "deposit," whether it is cash
or check, the check is deposited right away. The patron raising the objection is use to using the
Ontario Library where their policy is to keep the check and when the book is returned, the check is
returned back to the patron--they never cash the check.
Deborah Clark, Library Manager, recommended our current policy remain in place, but that she be
directed to talk again with the Finance Department about credit card access to services of the
Library.
MOTION: Moved by Boardmember Davies approval of the policy ~md procedures for Deposit Book
collection, seconded by Boardmember Gregory. Motion carried unanimously, 3-0-2 (Howdyshell
and Muna-Landa absent).
Boardmember Davies asked staff to speak with the Finance Department in applying Master Card,
VISA charge type of option for patrons using the Library.
C7. Status of Planning Process: oral report presented by Deborah Clark, Library Manager.
Deborah Clark, Library Manager, stated that City Administration has asked the Library to proceed
with the process, gather information over the next few months and have a measurement study of
what we are doing and what we are fulfilling. Staffwill have something for the Board on this at the
next meeting.
C8. Status of Creation of Policy for Friends of the Library: oral report presented by Deborah
Clark, Library Manager.
Deborah Clark, Librmy Manager, stated that staff is currently working with the President of the
Friends who has given staff the policies they have so far. Staffwill have something for the Board
on this at the next meeting.
Library Board Minutes
March 7, 1996
Page 4
D. BOARD BUSINESS
D 1. Report on the National Librar~ Week events planned: oral report by Renec Tobin, Children's
Services Supervisor.
Renee Tobin, Children's Services Supervisor, stated that during National Library Week, which is
April 14 through the 20th, staffhas planned events on five out of the seven days, starting with a
Tuesday evening program on job searching that Literacy is planning. On Wednesday, there will be
the storytimes as usual. Thursday evening a program is planned featuring Judith Helton, an actress
who will come and portray Laura Ingalls Wilder. On Friday, Robert Karatsu will conduct an Intemet
Program. There will be a book fair from 10:00 a.m. to 4:00 p.m. by Mrs. Nelson's Bookstore in La
Verne. In the af~emoon, from 2:00 to 4:00 p.m. staffis inviting local celebrities to be readers at a
"Read-in."
D2. Report on the Fundraising Task Force: Requested by Boardmember Swistock. Update on
Telethon: omi report by Boardmember Swistock. Update on the donor wall: oral report by Library
Manager.
Boardmember Swistock stated that the Task Force decided that the rest of the Boardmembers need
to be involved with one of the areas that have been identified as potential fundmising activities. This
will be brought to the next board meeting for all of the Boardmembers.
Boardmember Swistock stated he will stay involved with the Telethon. The event will probably be
at City Hall. The technical issue to overcome is trying to fred what can do for video equipment. The
telethon is being planned for sometime in November.
Deborah Clark, Library Manager, stated that there needs to be a separate committee to work on the
Donor Wall to review potential bids that might come. Also, if there might be a Boardmember who
would want to work on "special events" type of program.
Boardmember Davies asked about a Quakes Night dedicated to the Library and where we would sell
tickets at a profit for the Library. She asked staffto find out the name of the contact at City Hall for
the Quakes and she would be happy to start some preliminary information on it
Deborah Clark, Library Manager, stated she would get the contact name to Boardmember Davies.
Library Board Minutes
March 7, 1996
Page 5
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Boardmember Davies stated she would have a report on the Quakes option for fundraising.
E2. Boardmember Swistock would like to have a discussion with the Board on approaching the
City Council about a joint meeting.
F. COMMUNICATIONS FROM THE PUBLIC
None were received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Davies, seconded by Boardmember Gregory to adjourn to
April 4, 1996 at 7:00 p.m. Motion carried unanimously, 3-0-2 (Howdyshell and Muna-Landa
absent). The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
Library Board Minutes
March7, 1996
Page 5
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Boardmember Davies stated she would have a report on the Quakes option for fundraising.
E2. Boardmember Swistock would like to have a discussion with the Board on approaching the
City Council about a joint meeting.
F. COMMUNICATIONS FROM THE PUBLIC
None were received.
G. ADJOURNMENT
MOTION: Moved by Boardmember Davies, seconded by Boardmember Gregory to adjourn to
April 4, 1996 at 7:00 p.m. MOTION: Moved by Boardmember Davies, seconded by Boardmember
Gregory. Motion carried unanimously, 3-0-2 (Howdyshell and Muna-Landa absent). The meeting
adjourned at 8:00 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAIVIONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF LITERACY PARTICIPANT LOAN POLICY
RECOMMENDATION:
That the Board approve the attached policy regarding the issuance of a second card to literacy
tutors and students.
BACKGROUND:
The literacy materials were originally designed to circulate for 6 weeks. Increasing demand for
literacy materials by non-literacy students prompted the library to rethink the borrowing period.
The decision was made to circulate literacy materials for the 6 week loan to literacy students and
tutors--but to limit regular users to the standard two week loan period.
Therefore, the determining factor for a 6 week loan had to be by patron type, rather than item.
Staff decided the literacy tutors and students would function best when treated in the same
manner as the Teacher classification.
FISCAL IMPACT:
None
(~e~pectfully submitted,
Library Man er'ag~_.J
LITERACY PROGRAM PARTICIPANT LOAN POLICY
PURPOSE:
The Library recognizes that literacy program participants often need to keep the literacy
materials longer than the normal loan period. Given the Library's commitment to support the
literacy program it is now the Library's policy to allow both volunteer tutors and literacy adult
learners to possess two library cards; a personal card and a literacy loan card.
POLICY:
The individual literacy participants personal library card will be handled as any other borrower.
Two forms of identification will be required to issue a card, there will be a 10 item limit as well
as two book per subject limit, and a two week loan on book materials. All fines and fees remain
in effect.
The literacy loan card may be obtained in addition to the personal library card. The literacy loan
card can only be obtained through the literacy office, issued by literacy staff. It will be the
responsibility of the literacy program staff to delete the literacy loan card when participants leave
the program.
A literacy loan card carries the privileges of a 6-week loan but is still limited to a total of 10
items loaned. Literacy loan cards will not accrue fines. No media may be borrowed on this card,
only literacy materials.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF POLICY AND PROCEDURES FOR PLACING HOLDS
OR RESERVES
RECOMMENDATION:
That the Library Board approve the attached policy and procedure for the handling of holds
process.
BACKGROUND/ANALYSIS
As part of the ongoing process of creating policies for all functions of the Rancho Cucamonga
Public Library, staffcreated the policy governing procedures for placing a hold. The fee for the
hold service was adopted by the Board in September of 1995, and remains the same.
FISCAL IMPACT:
No new impact.
R~es4ectfully submitted,/~
Deborah Kay~'~ _
Library Manag~7.~)
HOLD OR RESERVE POLICY
PURPOSE:
To provide fair and equitable access for all patrons to the hold or reserve service provided by the
Rancho Cucamonga Public Library and to establish fees and restrictions for the service.
The place a hold process assists Rancho Cucamonga library card holders in obtaining library
materials which are owned by the library, but are not on the shelf at the time of the patron's visit.
COSTS & FEES:
The average cost to the library to provide the hold service is between $1.65 and $3 per
transaction. The library subsidizes this service, but requires an established fee of $.50 to initiate
the hold.
RESPONSE TIME:
In general, most requests are filled within two to four weeks. Best seller status of an item will
add three to fifteen weeks to the process.
ITEMS NOT AVAILABLE THROUGH THE HOLD PROCESS:
Best selling videos
The rental book collection
LIMITS OF SERVICE:
No more than 10 titles on an adult card or 5 titles on a child's card may be submitted or in
process at any time.
PROCEDURES:
Submitting requests:
-Patrons are encouraged to learn to place their own holds by using the library on-line catalog
terminals or through the dial-in access system from their home computers.
-Staffwill always assist patrons or place the hold for them at their request, using their libraw
card, to facilitate the process.
-Holds shall not be placed on items with a status of trace, missing or lost.
10
Notification and Status Reports:
-Patrons will be notified by telecirc when materials are available. Materials will be held for 7
days after notification of patron.
-Inquiries concerning the status of requests should be made to the Reference Department.
Borrower's Responsibilities:
-All materials must be picked up at the Circulation Desk at the Rancho Cucamonga Public
Library within the time frame established, or the requested item returns to the shelve or to the
next patron in the hold queue.
-A hold may be picked up by a family member of the patron who placed the hold if that person
has the library card of the patron who placed the hold. However, all items held on hold must be
checked out to the library card number that placed the hold.
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: BUDGET REPORT FOR MARCH
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled Revenue Report March 1996 attached for your review.
Schedule B, titled "Balance Sheet July through March FY 1995/96".
Schedule C, titled "Library Expenditures 1995/96" is an accounting of all funds expended so far
this fiscal year, showing % of library funds expended or encumbered at % into the fiscal year. ~
Also included are the expenditure figures for Literacy funds. Also included is a completely
restructured budget for 1995/96 Redevelopment Agency funds, reflecting actual dollars spent and
remaining in the fund. The current manner of accounting the funds is based on auditor
requirements and is a more accurate reflection of expenditures.
D~ ~6t{.ect fully submitted,
eborah Kaye ~
Library Manag~...~
SCHEDULE A
REVENUE REPORT FINES MEDIA LIBRARY REF DONA- SALES
March 1996 & FEES RENTALS SALES SERV, TIONS TAX
arch I $212.99 $128.83_ $0.00 $0.00 $0.00 $9.95
arch 2 & 3 $506.27 $303.54 $0.00 $4.00 $0.00 $23.53
arch 4 $405.40 $127.84 $0.00 $35.00 $0.00 $9.91
March 5 $296.50 $158.27 $0.00 $105.00 $25.00 $12.23
March 6 $3.14 $164.77 $0.00 $0.00 $0.00 $12.73
March 7 $66,85 $127.17 $0.00 $0.00 $25.00 $9.83
March 8 $229.86 $123.91 $0.00 $0.00 $25.00 $9.59
March 9 & 10 $533.69 $301,86 $5.57 $35.00 $0.00 $23,82
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
March 11 $406.55 $122.81 $0.00 $0.00 $0.00 $9.44
March 12 $313.80 $135.85 $0.00 $5.90 $50.00 $10.40
March 13 $385.99 $152.69 $0.00 $0.00 $25.00 $11.81
March 14 $307.91 $164.08 $0.38 $0.00 $10.00 $12.70
March 15 $186.61 $105.80 $0.00 $0.00 $0.00 $8.19
March 16 & 17 $524.75 $276.55 $0.00 SQ00 $0.00 $21.37
$0.00 $0.00 $0.00 $0,00 $0.00 $0.00
March 18 $457.15 $142.28 $0.00 $0.00 $80.00 $10.97
March 19 $395.37 $116.96 $35.00 $0.00 $50.00 $9.04
March 20 $323.42 $121.20 $7.00 $0.00 $100.00 $9.33
March 21 $408.35 $133.45 $0.00 $0.00 $50.00 $10.30
March 22 $136.30 $114.85 $0.00 $2.78 $0.00 $9.12
March 23 & 24 $388.94 $239.37 $0.00 $0.00 $0.00 $18.50
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
March 25 $431.22 $153.66 $0.00 $2.78 $155.00 $12.14
arch 26 $332.74 $135.85 $2.00 $0.00 $40.00 $10.40
arch 27 $305.75 $141.10 $0.00 $0.00 $286.00 $10~90
March 28 $254.19 $147.87 $0.00 $0.00 $25.00 $11.38
March 29 ... $176.70 $101.14 $7.00 $0.00 $0.00 $7.86
March 30 & 31 $288.95 $275.48 $2.00 $7.86 $1.00 $21.41
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $8,279.39 $4,217.18 $58.95 $198.32 $947.00 $326.85
FEBRUARY TOTALS $7,558.91 $3,638.83 $55.04 $0.00 $0.00 $285.26
% CHANGE 10% 16% 7%
TOTAL INCOME: $14,027.69
TOTAL LIBRARY INCOME $13,700.84
95~96 Proj:
Daily Average Fines $275.98 $253.91
Daily Average Media $140.57 $150.51
Daily Average Sales $1.97 $3.09
Daily Average APS $26.38 $16.13
DALLY TOTALS $4~.~,.90 $423,64
GAIN/LOSS ON PRO J: $659
aGrt RSONNEL EXPENSES
time Salaries $14,145 $13,764
IN/LOSS ON PRO J: ($381)
BALANCE $278.22
13
SCHEDULE B
BALANCE SHEET
IULYTHROUGH MAR . -
1995/96
Revenues Earned Projected Loss/Gain
Fines & Fees $67,892 $59,415 $8,477
Media Rentals $36,459 $35,219 $1,239
Sales $538 $723 ($186)
APS $4,561 $4,500 $61
Misc. revenues $7,030 $0 $7,030
Totals: $109,449 $99,857 $16,622
Part Time Salaries Spent Projected Loss/Gain
$114,674 $116,993 $2,319
Balance for
Year through March $18,940
Donations: Received Projected Loss/Gain
$42,903 $5,000 $37,903
LIBRARYL'R~ENDITURES JUL AUG SEP OCT NOV JAN FEB MAR TOTALS SPENT PE FUNDS %
1995196 CATEGOR REMAININ SPENTYEAR
PERSONNEL 78%
1100 REGULAR SALARIES $378,010 $27,073 $27,023 $27,350 $40,619 $27,363 $27,363 $28,350 $27,363 $29,967 $262,471 $262,471 $115,539 69%
1200 OVERTIME SALARIES $1,000 $0 $0 $1,000 0%
1300 PART TIME SALARIES $182,810 $14,690 $12,725 $12,719 $20,076 $12,236 $13,598 $11,532 $14,484 $14,145 $126,205 $126,205 $56,305 69%
1900 FRINGE BENEFITS $146,320 $12,193 $12,193 $12,193 $12,193 $12,193 $12,193 $12,193 $12,193 $12,193 $109,738 $109,738 $36,582 75%
TOTALPERBONNE/ $707,840 $63,956 $51,941 $62,263 $72,886 $51,792 $53,154 $52,075 $54,040 $88,304 $498,414 $498,414 $209,426 70%
OPERATIONS
3100 TRAVEL & MEETINGS $2,~00 $854 $1,646 34%
Conferonces $52 $20 $72
Convin workshops $8 $6 $14
Karatsu-workshops $571 $154 $725
Meeting Supplies $0
Clark-meetings $6 $29 $36
Hood $8 $8
3300 MILEAGE $3,800 $2,542 $1,259 67%
Auto Allowance $3,000 $250 $250 $250 $250 $250 $250 $250 $250 $250 $2,250 $2,250 $760 75%
Reimbursement $800 $0 $292 $509 36%
Garda $6 $22 $29 $25 $29 $20 $44 $26 $24 $224
Pages $4 $4
Hood $0
Corwin $34 $34
Woodcock $30 $30
3900 MAINTENANCE/OdER $1~6,000 $119,511 $36,489 77%
PHnting/Postage $6,000 $1,890 $4.110 32%
printing $1,197 $533 $125 $1,856
Postage $6 i $6 $19 $3 $34
Patron Bar codes $0
Book bar codes $0
Library cards $0
Office Supplies $16,000 $14,989 $1,011 94%
Cataloging Supplies $889 $659 $37 $332 $760 $1,566 $94 $4,337
Farm $82 $103 $15 $75 $254
Photo House $26 $28 $17 $24 $94
8 Ave, graphics $39 $96 $102 $44 $280
Office Depot $0 r--
Eastman $8,194 $8,194
Demco $56 $28 $214 $256 $553 c")
Hardware $7 $45 $149 $201
$10 $17 $5 $2 $35
Petty Cash $11 $93 $100 $203
Cash Drawer $0
Computer supplies $195 $50 $245
Stationa¢/ $139 $5 $144
Flags $158 $158
Federal Express $16 $13 $28
Board Supplies $66 $24 $78 $168
Xerox supplies $94 $94
Special Prngram Supplies $11,000 $8,184 $2,816 74%
Children's Supplies $89 $263 $38 $302 $210 $134 $1,319 $8 $1,694 $4,056
Chiidren*s Programs $50 $50
Software $750 $36 $8 $794
Summer Reading Program (FR) $1,393 $267 $13 $667 $2,339
Literacy Projects $64 $64
Volunteer Supplies $41 $386 $153 $580
Business Friends $32 $32
Reference On-line $75 $0 $194 $269
Advertising/Promotions $157 ($157) ERR
National Library V~ek $50 $28 $75 $4 $157
Books/Materials $117,000 $89,236 $27,764 76%
Bookstore rush $915 $837 $487 $108 $219 $41 $1,030 $1,000 $922 $5,559
Chlldrans Books $1,302 $5,791 $2,560 $5,692 $3,665 $4,578 $2,788 $2,297 $28,673
Adult Books $7,498 $2,665 $138 $2,931 $3,671 $10,086 $3,547 $3,671 $34,205
McNaughton Books $10,066 $6,327 $16,392
Large Pdnt Books $1,799 $1,799
Books on Tape $600 $200 $700
Video $500 ', $32 $1,062 $98 $60 $22 $1,773
Literacy $133 $133
Magazlnes/Publlce0ons $3,000 $37 $14 $113 $2,022 $126 $0 $22 $199 $25 $2,557 $2,557 $443 85%
Training $500 $0 $0 $500
Bindery $500 $500 $500 $500 $0 100%
Coliectlon Agency $2,000 $1,998 $1.998 $1,998 $2 100%
3912 MAINTENANCE DEPT $t'1,830 $2,646 $8,984 24%
Janltodal Supplies $4,260 $535 $296 $107 $165 $273 $500 $1,877 $1.877 $2,383 44%
Facility Maintenance supplle $5.630 $27 $0 $77 $36 $33 $173 $173 $5,457
Mbuntain View Glass $0 $760 $760 $760 ($760)
Graffiti Removal Supplies $200 $0 $0 $200
Landscape Mafnt. supplies $1,300 $0 $0 $1,300
Water/Fire Service ~ $440 $36 $36 $36 $404
39~6 DUEB $2,200 $1,814 $386 82%
American Librar-/ASSOC. $450 $170 $180 $350 $350 $100 78%
California Library Assoc. $150 $75 $35 $75 $185 $185 ($35) 123%
Inland Library system $1,600 $1,279 $1,279 $1,279 $221 85%
CLASS $100 $0 $0 $100 0%
3960GENERAL LfABILITY $3,880 $3,880 $3,880 $3,880 $0 100%
~:~ 6028 CONTRACT SERViCE $58,~00, $34,080 $24,450 58%
/
Offic Equil~w~fenance $3,500 $2,844 $90 $148 $3,082 $3,082 $418 88%
Book Processing & T.S. $19,000 $1,971 $926 $220 $1.896 $1,864 $1,106 $972 $1,406 $10,362 $10.362 $8.638 55%
Technology Maintenance $7,000 $0 $0 $7,000 0%
OCLC $0 $251 $251 $251 ($251) ERR
Computer Tech Services $29,000 $17,175 S2,852 $323 $7 $20,356 $20,356 $8,644 70%
6032 CONTRACT 8ERVlCE $78,990 $31,341 $47,343 40%
Janitorial Services $37,400 $3,060 $3,060 $3,060 $3,060 $3,060 $927 $0 $0 $16,227 $16,227 $21,173 43%
Secedty Service $3,360 $60 $2,040 $60 $60 $60 $60 $60 $60 $2,460 $2,460 $900 73%
Elevator Service $6,160 $125 $125 $177 $125 $125 $125 $125 $125 $1,052 $1,052 $5,108 17%
HVAC $14,410 $751 $438 $438 $438 $751 $1,460 $460 $1,532 $6,265 $6,265 $8,145 43%
Electrical $6,160 $0 $0 $6,160 0%
Wall paper/ceiling tiles $0 $564 $564 $564 ($564)
Install aloof'cell $0 $223 $223
Window boardup-repair ~ $0 $129 $190 $319 $319 ($319)
Plumbing $450 $0 $0 $450 0%
Pest Control $670 $81 $75 $75 $75 $77 $75 $75 $75 $75 $683 $683 ($13) 102%
Fire/Life Safety $670 ~ $0 $0 $670 0%
Structural/Roof $2,910 $0 $0 $2,910 0%
Exterior Grounds Maint. $6,500 $413 $413 $413 $413 $413 $413 $413 $453 $434 $3,778 $3,778 $2.722 58%
7047 HARDWARE $4,250 $0 $4,250 0%
Weingart gra~t purchase $0 $0 $0
8019 TELEPHONE $18,000 $7,748 $10,262 43%
Sen,ice
989-8277 (Rota~ line) $161 $169 $272 $375 $417 $419 $382 $411 $2,606
181-1185 (T1 line) $214 $214 $214 $214 $214 $214 $213 $1,498
948.9900 $456 $473 $432 $439 $432 $440 $2,671
980-0871 (EMS & Security) $54 $54 $53 $106 $52 $53 $372
980-4361 (Elevator) $26 $26 $26 $52 $26 $26 $182
989-2036 (Telectrc) $0 $0 $0 $0
987-3271 (Irrigation Sprtnk.) $26 $26 $26 $26 $26 $26 $26 $181
989-0904 (Public Fax) $0 $12 $26 $26 $26 $28 $32 $150
MCI $0 $35 $30 $21 $4 $89
8021 WATER UTILITIES $3,300 $2,384 $916 72%
Inside Use $170 $401 $200 $193 $165 $225 $1,355
Landscaping $240 $240 $228 $192 $129 $1,029
9022 ELECTRIC UTILITIES $73,390 $4,804 $4,671 $3,158 $3,450 $3,076 $2,860 $3,407 $25,426 $25,426 $47,964~' 36%
TOTAL LIBRARY BUDGET ' $1,120,044 $104,427 $78,984 $86,738 $90,541 $73,721 $71,439 $85,797 $69,139 $70,252 $731,038 $730,819 $389,229 65%
/
LITERA'C~ EXPENDITURES OCT NOV DEC JAN MAR TOTALS SPENT PERFUNDS % % OI
1995196 CATEGORY REMAININ SPENT YEAR
PERSONNEL 67°/0
1100 REGULAR SALARIES $16,932 $771 $1,452 $2,223 $2,223 $14,709 13%
1900 FRINGE BENEFITS $6,000 $293 $552 $845 $845 $5,155 14%
TOTAL PERSONNEL $22,932 $0 $0 $0 $0 $1,063 $2,004 $3,067 $3,067 $19,865 13%
OPERATIONS
3t00 TRAVEL & MEETINGS $550 $0 $140 $0 $t4 $79 $99 $332 $332 $218 60%
3300 MILEAGE $200 $73 $73 $73 $127 36%
3900 MAINTENANCE/OPER $7,150 $5,463 $t,687 76%
Printing/Postage $1,500 $0 $31 $1,469 2%
Pdnting $0
Postage $16 $16
Office Supplies $2,025 $500 $104 $529 $600 $1,733 $1,733 $292 86%
Library Materials $2,500 $2,299 $2,299 $2,299
Instructional Materials , $1,125 $1,416 $1,416 $1,416
LibraryAdmin. Overhead $7,670 $7,670 $7,670 $7,670 $0 100%
6028 CONTRACT SERVICES $34,818 $24,462 $10,356 70%
Literacy Coordinator $31,068 $3,452 $3,452 $3,452 $3,452 $3,452 $3,452 $20,712 $20,712 $10,356 67%
TutorTmining $3,750 $3,750 $3,750 $3,750 $0 100%
Telephone Contract $153
80t9 TELEPHONE $0 $0 $0 $0 ERR
7044 CAPITAL OUTLAY/EQU $7,050 $5,000 $5,000 $5,000 $2,050 71%
7047 COMPUTER EQUlPME $4,000 $4,000 $4,000 $4,000 100%
TOTAL LITERACY BUDGET $84,370 $15,445 $12,307 $3,452 $7,570 $6,202 $8,159 $53,135 $53,135 $31,235 63%
REDEVE~MENT EXPENDITURES
FY t995/96 TOTALS FUNDS % % OF
July Aug Sep Oct Nov Dec Jan Feb Mar SPENT REMAINING SPENT YEAR
75%
MMerl&l. $t80,000 $133,280 $16,720 89%
Books $50 $258 $12.651 $2,491 $1,869 $7,298 $706 $1.687 $1,236
B&T Books (retro) $33,246 $11 $15.717 $27,116 $436
B&T Cataloging (retro) $4
Magazines $225 $513 $1.978 $33 $199
CD Rom Network Software $3.013 $2,748 $646 $1,328
Videos ~ $4.571 $821 $191 $22 $1,000
B&T Videos (retro) $211 $106
CD's $1,595 $264 $209 $200
B&T CD's (retro) $39,168
Play collection $3,179
Tax not deducted $44.360
Ropes/Table $1.210
Square frames $1,087
Chair $161
Board $375
Cassette cas~s ~ $2.017 $983
Organizer floor stand $356
Tape Organizer $320
Cataloging Supplies $835
Trash Receptacle $1,060
Video Rack $353
CD Tape Player $129
Shelves $887
Mirrors $478
Type Stand/Sherving table $291
Refunds
B&T ($31.990)($55,651) ($975) ($4)
SubTotal $23.662 ($16,913)$19.925 $5.025 $3,832 $23,015 $28,023 $43,184 $3,527 $133,280
Furnishings/misc. $40,000 $35.058 $4,942 88%
CD Rom Lan $9,015
Gressco racks $2.470
Telecirc $18,921
Epson receipt prir~ter $615
Kwik case Video $1,250
Library Furniture $1,664
Demco file cabinets (CR) $681
Highsmith files $612
Video drop $2,300
SubTotal $0 $27,937 $0 $615 $1,250 $0 $1,664 $3,592 $2,470 $37,527
TOTALS $190,000 $23,662 $11,024 $19.925 $5,640 $5,082 $23,015 $29,687 $46,776 $5,997 $170,807 $19,193
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF LIBRARY PLAN OF SERVICE FOR 1996/97
RECOMMENDATION:
The attached Library Plan of Service for 1996/97 is ready for approval. The Board might wish to
consider, if the goals are approved as presented, prioritizing those goals.
BACKGROUND:
The attached plan of service reflects the goals and direction to be established for the Rancho
Cucamonga Public Library for fiscal year 1995/96.
The plan currently reflects the roles originally selected by the Rancho Cucamonga Public Library
Board of Trustees and the spirit of entrepreneurism that has been predominant throughout the
opening and first year. operation of the library.
This is the oppommity for the Library Board to evaluate the proposed components of service, to
indicate to staff any additional program(s) that the Board would like to see established or
alteration of any current emphasis in service.
Critical in this process is the limitation imposed on the Board and staff by finances and the
understanding that any proposed service enhancement must be balanced by a reduction of current
services offered or the discovery ora new revenue source to support the new service.
FISCAL IMPACT:
The attached Plan of Service and Goals reflect the funding levels as proposed in the Library
Budget for 1996/97.
- (~tfully submitted,
20
RANCHO CUCAMONGA PUBLIC LIBRARY
PLAN OF SERVICE 1996/97
The following plan of service focusses on anticipated highlights of projects to be accomplished
by Library Staff working with the Board of Library Trustees and the Friends of the Library.
In addition to the below activities, Library Staff will be circulating and shelving an estimated
600,000 items; answering approximately 90,000 information questions and selecting and
processing some 6,000 titles in the course of the year.
THE FIVE MAJOR GOALS FOR THE RANCHO CUCAMONGA PUBLIC LIBRARY
IN 1996/97 ARE:
GOAL 1: SUPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD
OF LIBRARY TRUSTEES:
Support Formal Education Programs
Provide Library Services to Community Youth of All Ages
Promote Information Services to the Business Community
Facilitate Self Education for All Residents
GOAL 2: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
GOAL 3: BY SEARCHING OUT ALTERNATIVE -APPROACHES TO FUNDING,
RAISE THE PER CAPITA OF LIBRARY SERVICES IN RANCHO
CUCAMONGA TO $17.07. (Current level: $10)
GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
GOAL 5: PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICES AT -
EVERY PUBLIC SERVICE DESK
GOAL 1: suPPORT THE FOUR SERVICE ROLES SELECTED BY THE BOARD
OF LIBRARY TRUSTEES:
Support Formal Education Programs
Objective 1: Increase cooperation with schools and teachers
Action: Provide 1 workshop/oppommity to connect with school library
support staff by a kick-off function hosted at Rancho Cucamonga
Public Library.
By Whom: Children's/Reference Staff By: October, 1996
Action: Provide a minimum of 1 school visit per month by library staff
By Whom: Children's/Reference Staff By: Annually
Action: Provide class visits for a minimum of 8 classes per month
By Whom: Children's/Reference Staff By: Annually
Objective 2: Offer off site opportunities to expand library use
Action: Explore possibilities of linkages between schools and the library
through Intemet.
By Whom: Principal Librarian By: January, 1997
Objective 3: Provide materials support for school curriculum
Action: Purchase heavily of primary and secondary resources to support
school curriculum
By Whom: Selectors By: Annually
Provide Library Services to Community Youth of All Ages
Objective 4: Provide programming for families, including programs with
multi-ethnic appeal
Action: Plan and present a minimum of 6 programs/displays, including:
Black History Program: February
National Library Week: April
Cinco de Mayo: May
By Whom: Programming Committee By: Annually
Objective 5: Provide consistent youth programming of interest to a variety of aged
Action: Provide weekly preschool storytimes
By Whom: Children's Services By: Annually
Action: Provide weekly Afterschool storytimes for school aged children
By Whom: Children's Services By: Annually
Action: Provide annual Summer Reading Program for all ages, including
Read-To-Me and Teens
By Whom: Children's Services By: Annually
Action: Conduct quarterly special events programs
By Whom: Children's Services By: Annually
Action: Solicit sponsorship of key children's programs by local businesses.
By Whom: Administration By: December, 1996
Promote Information Services to the Business Community
Objective 6: Increase membership & involvement of Business Friends
Action: Host annual meeting of members to solicit possible
future purchases or services desired by business
By Whom: Reference Services By: Annually
Action: Submit a monthly article to the Chamber of Commerce Bulletin
By Whom: Reference Services By: Annually
Action: Host a minimum of two workshops designed to assist business
people in the use of library bu§iness technology
By Whom: Reference Services By: Annually
Action: Perform a minimum of two speaking engagements focussing on
library services to the business community
By Whom: Reference Services By: Annually
Facilitate Self Education for ~Ill Residents
Objective 7: Continue to provide adult literacy services
Action: If grant funding is continued, serve a minimum of 70 adult learners
By Whom: Literacy Staff · - By: June, 1997
Action: If grant funding is continued, train a minimum of 50 volunteer
tutors
By Whom: Literacy Staff By: June, 1997
Action: If CDBG funding is awarded, award bid and monitor contract to
complete construction of tutoring center on the 2nd floor."
By Whom: Administration By: January, 1997
Action: Apply for a minimum of two grants
By Whom: Literacy Coordinator By: Annually
Action: Perform a minimum of four speaking engagements focussing on
literacy services
By Whom: Literacy Coordinator By: Annually
Action: Seek corporate sponroships in the amount of $7,500
By Whom: Literacy Coordinator By: June, 1997
Action: Offer six Tutor Training Worshops to train volunteers
By Whom: Literacy Staff By: June, 1997
Action: Provide monthly "Life Skills" workshops for adult learners
By Whom: Literacy Coordinator By: Annually
Action: Provide a minimum of two in-service workshops for volunteer
tutors
By Whom: Literacy Staff By: June, 1997
Action: Conduct an armual Literacy Celebration in conjunction with
National Literacy Week
By Whom: Literacy Staff By: October, 1996
GOAL 2: PLAN FOR FUTURE GROWTH AND DEVELOPMENT
Objective 1: Continue planning process
Action: Based on information gathered by Pm-Planning Committee,
develop long range plan to update Master Plan for Library
Services.
By Whom: Administration~. ibrary Board By: December, 1996
Action: Hold a minimum of one community wide planning/vision
workshop
By Whom: Administration/Library Board By: December, 1996 -:.
Objective 2: Work with City Council for Long Range Vision of Services --
Action: Meet annually to discuss direction/visions
By Whom: Requested by Library Board ~ By: Spring, 1997
Action: Involve City Council, if willing, in Planning Process
By Whom: Requested by Library Board By: Spring, 1997
GOAL 3: BY SEARCHING OUT ALTERNATIVE APPROACHES TO FUNDING,
RAISE THE PER CAPITA OF LIBRARY SERVICES 1N RANCHO
CUCAMONGA TO $17.07. (Current level: $10)
Objective 1: Increase the funding base of library services through grants/fees &
fines
Action: Apply for a minimum of four grants
By Whom: Administration By: Annually
Action: Provide fee-based programs that will generate income: ie., Internet
By Whom: Reference Staff By: April, 1997
Action: Reassess fines and-fees each year for currency
By Whom: Administration/Library Board By: October, 1996
Action: Investigate libraries currently using a developer fee to fund new
buildings and other entrepreneurial approaches to new facility
funding
By Whom: Administration By: October, 1996
Objective 2: Develop and Market the Library Foundation
Action: Develop a Fundraising Master Plan for the Foundation
By Whom: Administration By: September 30, 1996
Action: Develop brochure and marketing tools for the Foundation
By Whom: Administration By December, 1996
Action: Work with Foundation Board to develop a database of prospective
donors ' -
By Whom: Administration By: December, 1996
Action: Develop planned giving program for the Foundation
By Whom: Administration/Foundation Board By: April, 1997
Action: Maintain a strong public relations program through pro-active
publicity
By Whom: Publicity Committee By: Annually
Objective 3: Promote two annual fundraising events for the Library
Action: Produce and Telecast the Library's first Telethon
By Whom: Staff, Board, Foundation, Friends By: November 17, 1996
Action: Use National Library Week to conduct annual "Bucks for Books"
Campaign
By Whom: Administration By: April 1, 1997
Objective 4: Assist in Celebrating City of Rancho Cucamonga's 20th Anniversary
Action: Plan for Treasure Hunt historical portion of 20th Anniversary
celebration, tying to fundraising events, historical information and
publicity for library programs and needs.
By Whom: Admin./Boards/Friends/Hist. Soc. By: June, 1997
GOAL 4: INITIATE STATE OF THE ART SERVICE USING NEW TECHNOLOGY
IN A COST EFFECTIVE MANNER
Objective 1: Provide Internet Access t6 Library Patrons on Site
Action: Establish fee-based terminals allowing access to Intemet
By Whom: Reference & Technology Staff By: September, 1996
Objective 2: Provide convenient access to information services off site
Action: Establish fee based dial-up access for Intemet
By Whom: City and Principal Librarian By: December, 1996
Objective 3: Continue to investigate offering state of the art services on a cost
recovery basis
Action: Should staff funding or volunteer staffing appear feasable,
investigate private partnership to open a Technology Center on the
2nd floor.
By Whom: Administration By: Spring, '97
Objective 4: Investigate new ways to provide "old" services
Action: Explore new technologies to provide the most effective method of
obtaining on-line magazine services.
By Whom: Principal Librarian By: Spring, '97
GOAL 5: PROVIDE SKILLED, EFFICIENT AND FRIENDLY SERVICES AT
EVERY PUBLIC SERVICE DESK
Objective 1: Increase the ratio of"staflTM to public
Action: Reconfigure staffing for maximum coverage during open hours
By Whom: Library Division Heads By: January, 1997
Action: Redesign the volunteer handbooks to include new job descriptions
and training requirements/opportunities
By Whom: Volunteer Staff By Octboer, 1996
Action: Increase the effectiveness of volunteers by recruiting for
specialized positions
By Whom: Volunteer Coordinator By: August, 1996
Objective 2: Increase staff training
Action: Assess staff needs through a training survey to full and part time
employees
By Whom: Administration By: July, 1996
Action: Schedule training to address staff s stated needs--group and
individual, looking at in-house or outside training opportunities.
By Whom: Administration By: September, 1996
Action: Provide one major workshop annually for full and part time
staff emphasizing a particular aspect of library service.
By Whom: Administration By: April, 1996
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF PROPOSED BUDGET FOR 1996/97
RECOMMENDATION
Approval of attached proposed library budget for 1996/97.
BACKGROUND/ANALYSIS
Attached you will find the finalized budget proposal for fiscal year 1996/97. The major goal of
this fiscal budget is to adjust expenditure accounts to reflect a full years' actual operations; to add
part time hours in key areas of service to reflect major service increases; and to increase the book
budget to $100,000 amount, moving toward goal of $1 per resident for materials.
The budget process in Rancho Cucamonga is designed in multiple steps. The firs! step is a
proposal from the Department Manager which is reviewed by the Finance Director to determine
if funds exist to adequately cover proposed expenses. The second step is a review by the City
Manager.
The attached document has passed the review of both the Finance Manager and the City Manager
with the following changes:
Highlights of this budget proposal:
Revenue Accounts:
1) Flat line all tax income accounts and fines/fees accounts
2) Reflect modest anticipated income from Direct Loan program
3) Increase donations account to reflect $40,000 anticipated from Friends of the Library
4) Transfer in $100,000 from Special Library Transition Fund to cover County contractual
annual payment.
Expenditure Accounts:
1) Flat line all expenditure accounts except books and part time personnel
2) Remove from budget document full time clerical position (position approved but never
filled this past fiscal year)
3) Reflect 'logical reductions in accounts based on one fixll year of real operations
4) Reflect funds saved by bid process conducted by Facilities Maintenance for janitorial
service
5) Add part time funding to increase Page hours by 20 hrs. per week (to create a position of
Library Monitor) and Library Assistant hours by 10 hrs. per week. Total cost: $12,480
6) Eshablish book budget at $100,000
7) Have expenditure line for County contract to reflect $100,000 payment
FINANCIAL IMPACT:
The budget document is designed to present a balance between revenues and expenditures while
fulfilling the goals listed above. The budget is balanced and the City Manager has approved the
attached requests for forwarding to Library Board, then to Council.
R/~. ~sp. ectfully submitted,
Deborah Kaye CI~i3~ [
Library Manager ~
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996-97 BUDGET
REVENUE WORKSHEETS
SPECIAL REVENUE FUNDS
POPULATION ESTIMATES: CENSUS 1990 = 104,887 115,010 117,903 118,685
AMENDED
UUDGETED BUDGETED REVENUE REVENUE
REVENUE REVENUE ESTIMATE ESTIMATE
ACCOUNT FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR
UBRARY
02-3900 1020 R C Library Prop Tax/Current Year ~ecuro 984,800 916,8E0 825~820 835~080 E5-*5%: 96--2%; 96amd-95ect*2%:E7-+~5%to Cn~1483.820=48~,240 & E7RDA-348,840-835,0~0
02-3~00 1040 R C Library Prop Tax/Pflor Yr Sec&Unlec. 0 O~ 14~500 14~500
02-3900 t0~$ R C Library Prop Tax/Supplemental Taxe~ 0 0; 21000 21000
02-3901 1601 CLSA: Database 0 ~ 0 0 est per Debb~ C.
02-3901 1 ~02 CLSA: Dlregt Loan 0 (] 0 0 est per Debbie C.
,2-3901 1t503 CLSA: Interflbrary Loan 0 0 0 0 est per Debbie C.
~)2-3901 1604 Community Room Rentals 0 10~ 30 0 esi per Oebbie C
D2-3901 1606 OlmctMall~ollcltatlona 0 5,000 21,t40 10~000 es~perOebbleC.
;)2-3901 1~06 Library Card 8ale~ : 0 1,000 430 0 esl per Debble C.
2-390t 1607 Library Flne~ & Fee~ 0 89,000 551000 89~000 est per Debbi®
;)2-3901 1 ~08 Media R®ntalt 0 52,000 601000 50;000 est per Debbl® C.
2-3901 1~09 Information ~l'~lc~ F~ 0 0 0 000 est per Debble C.
;)2-3901 IE10 Private Colt~bt~Jooa 0 E,000 ~01000 291000 est per Oebbie C.
~2-3901 1Sl I Public Llbro~y Foundation 0 20,300 20~300 201300 est pe~ Oebble C.: State Fund. distributed pe~ c~pite
}2-3901 Ili12 VideO Renfall 0 0 0 0 est per Debbie C.
~12-3901 7910 ~aleOfPHntedMaterllls 0 4,800 4~800 4~800 es~pe~OebbleC.
)2-390t 8E20 "Other' Revenue 0 0 $~930 7~000 e~t pe~ Debt)lc C.
)2-3992 9001 Trlnlflr In 0 0 0 , 01 esl per Oebble C.
Total MEreS, Fund 984~800 1.094.060 t.108.150 1.1185,520
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996/97 ANNUAL BUDGET SUMMARY
DEPARTMENT: Community Services FUND: 02
DMSION: Ubrary COST CENTER: 4532
APPROPRIATION DETAIL
1994/95 Fiscal Year 1995/96 Fiscal Year 1996/97
Library Adopted Adopted Estimated Dept Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
1100 Regular Salaries 311,790 385,600 367,310 372A70 372,2.70
1200 Ove~dme Salaries 1,000 1,000 1,000 1,000 1,000
1300 PartlJme Salaries 116,870 182,510 182,510 200,470 200,470
1900 Fringe Benefits 117,700 146,320 146,320 141,750 141,750
e~ 547,360 715,430 697,140 715,490 715,490
3100 Travel & Meetings 3,200 3,000 2,500 2,500 2,500
3300 Mileage 3,250 3,500 3,800 3,800 3,800
3900 Maintenance&Operations 97,500 117,100 153,3101 136,710 136,710
3912 Maintenance & Operations~Vlaint. Dept. 9,260 11,830 11,830 11,830 11,830
3956 Dues 4,000 2,550 2,100 2,100 2,100
3960 General Liability 4,330 3,880 3,880 3,530 3,530
6028 ContractSen'ices 143,250 54,000 58.500 167,530 /67,530
6032 Contract Services/Maint. Dept. 76,920 91,640 78,690 59,300 59,300
8019~Teleph°ne Utilities 16,800i 18,000 15,000 15,000 15,000
8020 Gas Utilities 2,240 0 0 0 0
8021 Water Utilities 3,300 3,300 4,000 4,000 4,000
8022 Electric Utilities 73,390 73,390 50,000 50,000 50,000
~ 437,440 392,190 383,610 '1~o6,300 ~jF~6,300
~ o o o o o
DepedmentTotal: 984,800 1,107,620 1,080,750 1,il71,790 1,1171,750
31
CiTY OF RANCHO CUCAMONGA
FISCAL YEAR 1996/97 PERSONNEL ALLOCATION
DEPARTMENT: Community Sen4ces FUND: 02
DMSION: Ubrary COST CENTER: 4532
FY 85/96 Fiscal Year 1996/97 FY 95/9~ Fiscal Year 1996/97
Adopted Dept. Manager Auth Del~. Manager
OBJECT # Budget Request Rcmd Level Request Rcmd
1100 PERSONNEL - FULL TIME
Ubrary Manager 100% 100% 100% 74,240 74,240 74,240
PAncipal Ubrarian 100% 100% 100% 50,330 52,920: 52,920
Ubra~ian II 100% 100% 100% 42,480 44,660 44,660
Ubrarian I 300% 300% 300% 93,570 98,340 98,340
Ubra~y Assistant II 100% 100% 100% 29,070 30,560 30,560
Library Assistant I 100% 100% 100% 23,130 24,320 24,320
Administrative Secretary 100% 100% 100% 32,100 33,760 33,760
Library Clerk 100% 100% 100% 22,320 0 0
~1200 PERSONNEL - OVERTIME
1,000 1,000 1,000
1300 PERSONNEL - PART TIME
UbraryClerks, Pages, AssJstant 1180% 1180% 1180% 182,510 200,470 200,470
367,240 358,800 358,800
18,360 13,470 13,470
142,670 137,740 137,740
1,000 1,000 1,000
182,510 200,470 200.470
I 3,650 4,010 4,010
" 715,430 -715,490 715,490
32
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996197 OPERATIONS AND MAINTENANCE DETAIL,
DEPARTMENT: Community Services FUND: 02
DMSION: Ubrary COST CENTER: 4532
APPROPRIATION DETAIL
1994/95 ' F'~cal Year 1995/96 Fiscal Year 1996/97
Adopted Adopted Estimated Dept Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
3100 ]~
Ubrary Meetings 3,200 3,000 2,500 2,500 2,500
Subtotal: 3,200 3,000 2,500 2,500 2,500
3300 MILEAGE
~uto Allowance 3,000 3,000 3,000 3,000 3,000
IReimbursement 250 500 800 800 800
Subtotal: 3,250 3,500 3,800 3,800 3,800
3900 MAINTENANCE & OPERATION
Printing & Postage 8,000 6,000 6,000 4,000 i 4,000
Office Supplies 18,000 16,000 16,000; 18,000 18,000
Special Programs Supplies 5,500 4,000 10,000 5,000 5,000
~tve rtising/P rom otio ns 500 1,000 0 0 0
looks/Materials 50,000 85,000 115,000 100,000 100,{300
Rudio Visual/Media 10,000 0 0~ 0 0
Magazines/Publications 5,000 3,000 3,210 6,210 6~10
Training 500 500 500 500 500
Bindery '.. 0 600 600 1,000
Collection Agency-Trans World (Specialty - Libraries) 0 1,000 2,000 2,000! 2,000
Subtotal g7,500 117,100 153,310 136,710 136,710
3912 MAINTENANCE & OPERATION/Maint. Dept.
lanitorial Supplies 4,260 4,260 4,260 4,260 4~:)
Facility Maintenance Supplies 3,500 5,630 5,630 5,630 5,630
Graffiti Removal Supplies 200 200 200 200 200
Landscape Maintenance Supplies 1,300 1,300 1,300 1,300 1,300
Nater/Fire Sen'ice 0 440 440 440 440
Subtotal: 9,260 11,830 11,830i 11,830 11,830
3956 DUES
American Ubrary Association 400 450 450 450 450
California I.Jbrary Associa§on 600 600 150 150 150
Professional Publications 1,000 0 0 0 0
Inland Ubrary System 2,000 1 ,S00 1 ,S00 1,500 1
Subtotal: 4,000 2,550 2,100 2,100 2,100
3960 ~
4,330 3,880 3,880 3,530 3,530
Subtotal: 4,330 3,880 3,880 3,530 3,530
PAGE 1 OF 2 PAGE 1 TOTAL: 121,540 141,860 177,420 160,470 160,470
33
CITY OF RANCHO CUCAMONGA *
FISCAL YEAR 1996/97 OPERATIONS AND MAINTENANCE DETAIL
DEPARTMENT: Community Services FUND: 02
DIVISION: Ubra~/ COST CENTER; 4532
APPROPRIATION DETAIL
1994/95 Fiscal Year 1995/96 Fiscal Year 1996/97
Adopted Adopted Estimated Dept Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
6028 ~
Office Equipment/Machines Maintenance 3,000 4,000 3,500 3,500 3,500
Computer Maintenance 5,000 5,000 0 0 0
Book Processing & Technical Se~cas For Collection 20,000 20,000 19,000 23,000 23,000
Information Access Se~cas 14,000! 0 0 0 0
S.B. County 80,000 0 0
Computer Technical Se~cas 21,250 30,000 29,000 31,030 31,030
Self Check 8 5,000 0 0 0
Technology Maintenance $ II 7,000 7,000 7,000
Telephone Maintenance Sen, ice 0 9 9 3,000 3,000
Subtotal: 143,250 64,000 58,500 /67,530 /67,530
6032 CONTRACT SERVlCES/Maint. Dept.
lanitorial Sen4ces 35,610= 37,400 37,400 16,000 16,000
Security Se~ce 3,360 3,360 3,360 3,360 3,3r30
Elevator Se~ce 3,500 6,160 6,160 6,160 6,160
HVAC 8,730 14,410 14,410 14,500 14,500
Electrical 1,570 6,160 6,160 4,160 4,160
Plumbing 450 450 450 2,000 2,000
Pest Control 670 670 670 670 670
Fire/Ufe Safety 670 670 670 670 670
Structural/Roof 2,910 2,910 2,910 2,910 2,910
Exterior Grounds Maintenance 19,4501 19,450 6.500 6,870 6,870
Glass Replacement 0 0 0 2,000 2,000
Subtotal 76,920 91,640 78,690 59,300 59,300
8019 ~ELE~
16,800; 18,000 15,000 15,000 15,000
Subtotal: 16,800 18,000 15,000 15,000 15,000
8020 ~
2,240 0 0 0 0
Subtotal: 2~401 0 0 0 0
8021 ~
3,300 3,300 4,000 4,000 4,000
Subtotal: 3,300 3,300 4,000 4,000 4,000
8O22
,, 73,390 73,390 50,000 50,000 50,000
Subtotal: 73,390 73,390 50,000 50,000 50,000
=AGE 2 OF 2 DEPARTMENT TOTAL: 437,440 392,190 383,610 A~f56,300 '~,300
34
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996-97 BUDGET
REVENUE WORKSHEETS
SPECIAL REVENUE FUNDS
POPULATION ESTIMATES: CENSUS 1990 = 104,887 1t5,0t0 117,903 118,685
AMENDED
BUDGETED BUDGETED REVENUE REVENUE
REVENUE REVENUE ESTIMATE ESTIMATE
ACCOUNT FISCALYEAR FISCALYEAR FISCALYEAR I FISCALYEAR
CODE DESCRIPTION 1994 - f995 1990- f996 1995- 1996 '1996-1997
California Literacy Campaign Grant / Library
1tl-390`1 4600 Interest Income O, O! 0 0
111-3901 5880 Grant Income 0 0 84,370 90,430
Total Calif. Literacy Campaign Grant I Library 0 0 84r370 90r430
CITY OF'RANCHO CUCAMONGA
FISCAL YEAR 1996/97 ANNUAL BUDGET SUMMARY
DEPARTMENT:~ommunity Services FUND: 111
DMSION: California Literacy Campaign Grant COST CENTER: 4532
APPROPRIATION DETAIL
1994/95 Fiscal Year 1995/96 Fiscal Year 1996/97
California Literacy Campaign Grant Adopted Adopted Estimated Del~ Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
1100 Regular Salades 0 0 11,160 21,210 21,210
1300 Parttime Salades 0 0 11,160 0 0
1900 Fdnge Benefits 0 0 8,260 7,850 7,850
Personnel Total: 0 0 30,580 29,060 29,060
3100 Travel & Meetings 0 0 550 800 800
3300 Mileage 0 0 200 200 200
3900 Maintenance & Operations 0 0 7,210 5,000 5,000
5910 Library Admin/General Overhead 0 0 7,670 7,670 7,670
6028 Contract Services O 0 27,170 46,500 46,500
8019 Telephone Utilities 0 0 900 1,200 1 ~00
Operations Total: 0 0 43,700 61,370 61,370
7044 Equipment 0 0 7,050 0 0
7047 Computer Equipment 0 0 3,040 0 0
/
Caoltal Outlay Total: 0 0 10,090 0 0
Depadment Total: 0 0 84,370 90,430 90,430
36
CITY'OF RANCHO CUCAMONGA
FISCAL YEAR 1996197 PERSONNEL ALLOCATION
' DEPARTMENT: Community Sewtces 111
DMSION: California IJteracy Campaign Grant COST CENTER: 4532
FY 95/96 Fiscal Year 1996197 FY 95/9( Fiscal Year 1996/97
Adopted Dept. Manager Auth Manager Manager
OBJECT # Budget Request Rcmd Level Rcmd Rcmd
1100 PERSONNEL - FULL TIME
[.Jbrary Clerk 0% 100% 100% 0 20,200 20,200
1300 PERSONNEL- PARTTIME
Ubrary Clerks 0% 0% 0%
0 20,200 20,200
0 1.010 1,010
0 7,850 7,850
0 0 0
0 29,060 ~ 29,060
37
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996/97 OPERATIONS AND MAINTENANCE DETAIL
DEPARTMENT: Communlb/Servtces FUND: 111
DMSION: California Literacy Campaign Grant COST CENTER: 4532
APPROPRIATION DETAIL
1994/95 Fiscal Year 1995/96 Fiscal Year 1996/97~
Adopted Adopted Estimated Dept Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
3100 ' G
0 0 550 800 800
~hJbtotal~ 0 0 550 800 800
33OO M]LE~E
Reimbursement 200 200 200
Subtotal: 0 0 200 200 200
3900 MAINTENANCE & OPERATIONS
Office Supplies 0 0 1,120 1,500 1,500
Pdnting 0 0 1,500 2,000 2,000
Ubrary Materials 0 0 2,500 0 0
Instructional Resources 0 0 1,130 1,500 1,500
Software 0 0 960 0 0
~ Subtotal: 0 0 7,210 5,000 5,000
3960 GENERAL LIABILITY
0 0 0 0 0
Subtotal: 0 0 0 0 0
5910 LIBRARY ADMINISTRATIVE/GENERAL OVERHEAD
0 0 7,670 7,670 7,670
Subtotal: 0 0 7,670 7,670 7,670
6028 ~QJ~L~~
Literacy Coordinator O 0 23,420 41,500 41,500
Tutor Training 0 0 3,750 5,000 5,000
Subtotal: 0 0 27,170 46,500 46,500
8019 Telephone Util~ies
0 0 900 1 ~00 1,200
)/ Subtotal'. O; 0 900 1 ~00 1,200
DEPARTMENT TOTAL: '0 ' ".T..'0 43,700, 61,370 61,370
38
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 1996197 CAPITAL DETAIL
DEPARTMENT: Commun~ Sewices FUND: 111
DIVISION; California Literacy Campaign Grant COST CENTER: 4532
APPROPRIATION DETAIL
1994/95 Fiscal Year 1995/96 Fiscal Year 1996/97
Adopted Adopted Estimated Dept Manager
OBJECT # Budget Budget 6/30/96 Request Rcmd
7044 CAPITAL OUTLAY/EQUIPMENT
Typewriter 0 0 250 0 0
Desk & Dividers(2) 0 0 5,000 0 0
Combina§on 'rVNideo 0 0 500 0
V'~eo Camera & Tripod w/Cables 0 0 1,300 0 0
Subtotal: 0 0 7,050 0 0
7045 CAPITAL OUTLAYNEHICLIEs
Subtotal: 0 0 0 0 0
7047 CAPITAL OUTLAY/COMPUTER EQUIPMENT
Hewtett Packard Vectra M2 & Printer 0 0 3,040 0 0
I) Subtotal: 0 0 3,040 0 0
CAPITAL OUTLAY TOTAL: 0 0 10,090 0 0
39
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, A.I.C.P., City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPROVAL OF PARKING LOT CIRCULATION PLAN
RECOMMENDATION:
That the Library Board approve the new circulation plan designed by thc Engineering Department of the
City of Rancho Cucamonga.
BACKGROUND:
Increasing use and parking activity in the lot &the Rancho Cucamonga Public Library prompted the
Library Manager to request that the Engineering Department of the City review the parking site and
make recommendations to ease traffic flow.
Engineer Akbar Rizvi makes the following recommendation for changes, as demonstrated on the
attached site plan.
A: Use yellow striping to define entrance and exit into the lot
B: Make the corridors "one way", requiring cars to circle around the lot to depart.
C: Repaint red curbs and post sign: no parking at any time
D: Post sign "no left turn", so those exiting the parking lot close to the employee entrance will not
turn left into the "enter" lane.
E: "Do not enter" sign posted to warn inbound traffic that there is no left turn at point E.
FISCAL IMPACT:
Engineering would perform the work in-house. No billing would result.
~/ecffully submitted,,
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: April 4, 1996
TO: President and Members of the Library Board of Trustees
Jack Lam, AICP, City Manager
FROM: Deborah Kaye Clark, Library Manager
SUBJECT: APPOINTMENT TO VARIOUS COMMITTEES
RECOMMENDATION:
That the Library Board of Trustees support the active fundraising for the Rancho Cucamonga
Public Library through participation on several Committees. These committees would replace
the current Task Force for Fundraising.
BACKGROUND:
The following are recommended committees and the purpose/need:
Foundation (Short term-immediate appointment)
Two members to work with Councilmembers Paul Biane and Rex Gutierrez in selecting
Foundation Boardmembers. Also need to review Foundation Bylaws and determine if changes
need to be recommended to full Board. Approximately two months duration.
Donor Wall (Short term-immediate appointment)
Two members needed to prepare budget, solicit proposals for donor wall. Approximately three
months duration.
Telethon (On-Going)
All Boardmembers to assist in various areas to support telethon. If this drive is to be successful,
we need an annual commitment and several subcommittees.
/~ectfidly submitted,
Library Manag'or.._~ .