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Home My WebLink About02-309 - Resolutions RESOLUTION NO. 02-309 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records of the following departments and divisions have been retained in compliance with all applicable Federal, State and local statutes; City Council City Clerk Administration Admin Svcs/Admin Personnel Admin Svcs/Treasury Engineering/Traffic/Design Engineering/Admin Finance Community Services Business Licensing Risk Management M.I.S. Building & Safety Facilities Maint/Yard Planning Library G.I.S. / Special Districts and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney, NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures Resolution 02-309 Page '� of 65 PASSED, APPROVED, AND ADOPTED this 4`h day of December 2002. AYES: Alexander, Gutierrez Williams NOES: None ABSENT: None ABSTAINED: None illi Al nder, Mayo ATTEST: De ra J. Adam MC, City Clerk I,DEBRA J.ADAMS,CITY CLERK of the City of Rancho Cucamonga, California,do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California,at a Regular Meeting of said City Council held on the 4 t day of December 2002. Executed this 5`h day of December, at Rancho Cucamonga, California. Debra J. Adams, C, City Clerk Resolution No. 02-309 Page 3 of 65 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions City Council Administration City Clerk Finance Personnel Admin Svcs/Treasury Admin Svcs/Admin G.I.S. / Special Districts Business Licensing Risk Management M.I.S. Facilities Maint./Yard Planning Building & Safety Community Services Engineering/Admin Engineering/Traffic Design Library Notification Number 117 Destruction Notification Report 10/21/2002 15:05:29 City of Rancho Cucamonga Records Management Division 4110 CITY COUNCIL Bill to Name: 4110 eenL(rEOOL, -nna. Records Coordinator: Mail Code: Phone: (909)477-2700 ext:2005 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign s date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Archive2294 y 7011.1 Mayor and Council Correspondence 01/01/1997 12/31/1998 12/31/2002 09-01-02 2 Box Cantante� Mayor/Council Correep 1997 a 1998 E = Excluded Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 ( Excluding boxes on hold or boxes with folders on hold or , checked out, and excluding boxes selected for exception ) W N O C_ O D :3 Z O) O / / N Date Donna Rendrena, Exec. Ass't. Date Jack Lam, City Manager Date Jil Markman, City Attorney m OW Page 1 (31 Resolution No. 02-309 Page 5 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Y$ (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: City Manager (4122) Requestor: Donna Kendrena I have inspected the following records/documents and recommend/request that they be destroyed. These records have been stored in the Administration Department and, as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Records/ Record Title Code from Records Retention Documents(Mo/Yr) Schedule when applicable) 1020.2-Policies&Precedents All that were superseded in calendar year 2000 11300.3-United Way Campaign Calendar year 1999 12050.1-Cable TV&Radio(general) Calendar year 1999 12060.1-Ambulance Service Operating Permits All that expired in 1991 13010.7-Monthly Crime Reports Calendar year 2000 15010.1-Inter-Governmental Agencies All where the City Official's term as a representative to the applicable agency ended in 2000 2060.1 -Annual reports of agencies and organizations All dated prior to 1/1/2001 (other than City of Rancho Cucamonga) 7012.1 -Council/Commission Contact Forms Calendar year 1998 Department A�plprova�lif required) Vr= Signature Date Signatu Date Council Approval Date(if required) Destroyed by: Q I q 1,loo"k Resc cLL_-3oq Signature Date Nctification Number 10/21/2002 118 Destruction Notification Report 15:19:22 City of Rancho Cucamonga Records Management Division 4122 CITY MANAGER Bill to Name: 4122 Records Coordinator: EENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext:2015 The following records are due for destruction on 12/31/2002. place your initial@ next to EACH box you authoriao to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Archive 1896 V 1020.4 Newspaper Article. 01/01/1997 01/03/1999 01/03/2002 V3-02-03 2 E = Excluded Eligible Boxes on Hold - 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 ( Excluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception (0 N O C_ O O N Z O p o Date Duane Baker, Aset. to City Mgr Date Jack Lam, City Manager Date Ji arkman, City Attorney O3 C:) Page 1 Resolution No. 02-309 Page 7 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Personnel 64114) Requester: Chris Pittenger 1 have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 5020.5—Salary&Classification Surveys All that became inactive prior to January,2001 5030.3—Job Descriptions All that were superseded prior to January,2001 Departm Avof City Corney Approv (if required) III� 1( Signature Date Signature— — Date Council Approval Date/Resolution# Destroyed by: Signature Date Notification Number 119 Destruction Notification Report 10/21/2002 City of Rancho Cucamonga 15:20:53 - Records Management Division 4124 PERSONNEL Bill to Name: 4124 Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext:2411 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (8) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# /1 Shred 2020- 5010.2 Individual Personnel Folders 01/01/1996 12/31/1997 12/31/2002 13-02-02 3 Box Contents: Inactive Employee Files 196, 197 (A-M) 7�❑ Shred 2021 • 5010.2 Individual Personnel Folders 01/01/1996 12/31/1997 12/31/2002 13-02-03 1 / Box Contents: Inactive Employee Fllee '96. 197 IN-Z) E = Excluded Eligible Boxes on Hold - 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 2 ( Excluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) A N (n O C_ O OJ z O (D . b/ 2 l ho/nom o � ni Date Chris Pitten r, Personnel Svc Date Larry Temple, A 'Svcs Dir Date JMarkman, City Attorney W p Cn (D Page 1 Resolution No. 02-309 Page 9 of 65 ck. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and retain to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: City Clerk (4126) Requestor: Debbie Adams I have inspected the following records/documents and recommend/request that they be destroyed. These records have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Record Beginning and Ending(Inclusive)Dates of Records/ 'title Code from Records Retention Schedule when Documents(Mo/Yr) applicable) 1020.1—General Correspondence Calendar year 2000 2050.2—Dept'I.Budget Working Papers Calendar year 2000 1-e-03 3040.5—Records Transfer Requests/Lists Calendar year 2000 L-(r-03 6010.0—Bids(Unsuccessful) Calendar year 2000 i-t.-es 6020.1—Contracts and Agreements All which were completed,terminated or expired in 1991. 1-1.-03 9A 6050.2—Proof of Publication(except Ordinances) Calendar year 2000 7010.0—City Council Agenda Packets Calendar year 2001 (after scanning) 7010.1—Council Sub-Committee Agenda Packets Calendar year 2001 (after scanning) 7010.2—Task Force Agenda Packets Calendar year 2001 (after scanning) 7010.3—Public Safety Commission Agenda Packets Calendar year 2001 (after scanning) 7010.4—RC Community Foundation Agenda Packets Calendar year 2001 (after scanning) 7010.5—Environmental Mgmt Comm Agendas Calendar year 2001 (after scanning) 7010.9—Audio Tapes of Council meetings Calendar year 1997 7020.0—Struts of Economic Interests Log Calendar year 1992 7020.1—Election Reference Papers Calendar year 2000 7020.2—Campaign Struts—Unsuccessful Calendar year 1997 7020.9—Oaths of Office All whose term expired in 1997 6040.5—Claims/Supoenas Log All pages dated 2000 7040.8—Stints of Econ Interest(Form 700) Calendar year 1995 Department Approval City Aftfirney Approval(if required) Signature Date Signature Date Council Approval Date/Resolution# Destroyed by: ialq bco")- Ol--250� Signature Date Resolution No. 02-309 Page 10 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents 'w (To be processed with the Dec.,2002 semi-annual destmction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Special Districts CU131 Requestor: Ingrid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such, are not listed in the City's Automated Records Management System (Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar year 2000 2050.2—Dept'l Budget Working Papers Calendar year 2000 D�e artment Approval i At rney Apprv f required) (. — z it c �/� (t 'zo v JSi ature ; ate ' Signature V Date Council Approval Date/Resolution# Destroyed by: lal�+ Ia�0� Oa�-3oa Signature Date Notification Numbers 10/21/2002 120 Destruction Notification Report City of Rancho Cucamonga 15:29:33 Records Management Division 4131 SPECIAL DISTRICTS Bill to Name: 4131 SPECIAL DISTRICTS Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign a date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# ,✓ Shred 1927" 3050.2 DePt'l. Budget working Paper. O1/D1/1967 12/31/1996 --HOLD-- 13/31/1998 12.03-02 4 9ea-21R�ED6C/ 'HOLD, Placed on this box Date: 11/04/1999 TO: Ingrid Bruce Box Contents: SCE Invoices 1987 - 1996 FOLDER Description 1 SCE Invoices / Cost Allocation Reports 1988-1996 01/01/1988 01/30/1998 Dept'l. Budget Working Pa 2 •*•*• BOX IS FULL ••••+ 01/01/1987 12/31/1996 Dept'1. Budget Working Pa Sh • 72 4012.1 District Files - by District p 07/D1/1990 07/30/1990 **HOLD•* 07/30/2000 10-02-03 6 / BOX ON HOLD / P1 on this box Date: 07/15/1999 To: Ingrid Bruce Box Contents: BLD 1-8 (Payments - 1990/91) FOLDER Description 1 SLD 1,2,3,4,5,6,7,8 FY 90/91 IST L 2ND PAYMENTS 07/01/1990 07/30/1991 District Files - by Dist, (n Sh 13 012.1 District Pile. - by District 9 01/01/1985 12/31/1990 **HOLD*• 12/31/2000 03-01-01 3 0 / BOX ON HOLD / C_ e on this box Date: 07/15/1999 To: Ingrid Bruce 0 Z /lU7/G'f: i..' �' r,- -.—,z� l / l /LO'/G'7 '(n.W✓6. O N) Date In d Brud6, Spcl Dist Supery Date Larry Temple, Svcs Dir Data m Markman, City Attorney , 6 C) O C1 (D Page 1 Notification Number 120 Destruction Notification Report 10/21/2002 15:29:33 City of Rancho Cucamonga N Ip Records Management Division - N O 77 Y1a1 bYal1AL L1ET'RIC'I'S IV O Hill to Name: 4131 SPECIAL DISTRICTS Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579 0) Z criO The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to 0 N be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide 6 a memo justifying the hold. (0 RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Box Content., Tax rolls-various Districts 85/86-89/90 FOLDER Description 1 SPECIAL ASSESSMENT TAX ROLLS 01/01/1985 12/31/1990 District File. - by Distr 2 TAX YEAR 1985/86 01/01/1985 12/31/1990 District Files - by Distr 3 STREET LIGHTING DISTRICT NO. 1 ( SLD1 1 01/01/1985 12/31/1990 District Files - by Distr 4 STREET LIGHTING DISTRICT NO. 1 ( SLD] ) 01/01/1985 12/31/1990 District File. - by Di.tr 5 STREET LIGHTING DISTRICT NO. 1 ( SLD3 ) 01/01/1985 12/31/1990 District File. - by Distr 6 STREET LIGHTING DISTRICT N0. 1 ( SLD4 01/01/1985 12/31/1990 District Files - by Diet, 7 LANDSCAPE MAINTAINANCE DISTRICT NO.1 1 LMD1 ) 01/01/1985 12/31/1990 District Files - by Distr E LANDSCAPE MAINTAINANCE DISTRICT NO.1 1 LMD2 ) 01/01/1985 12/31/1990 District Files - by Distr 9 LANDSCAPE MAINTAINANCE DISTRICT NO.1 ( LMD4 ) 01/01/1985 12/31/1990 District Files - by Distr 10 LANDSCAPE MAINTAINANCE DISTRICT NO.1 ( LAOS ) 01/01/1985 12/31/1990 District Files - by Distr 11 ASSESSMENT DISTRICT 82-1 ( AD 82-1 ) 01/01/1985 12/31/1990 District Files - by Distr 12 ASSESSMENT DISTRICT 84-1 ( AD 84-2 ) 01/01/1985 12/31/1990 District Files - by Distr 13 PARK DISTRICT 65 PD ( PD 85 ) 01/01/1985 12/31/1990 District Files - by Distr 14 COMMUNITY FACILITIES DISTRICT 84-1 ( CFD 84-1 ) 01/01/1985 12/31/1990 District Files - by Dietr 15 TAX YEAR 87/88 01/01/1985 12/31/1990 District Files - by Distr 16 SLD 1 01/01/1985 12/31/1990 District Files - by Distr 17 SLO 2 01/01/1965 12/31/1990 District Files - by Distr 18 SLD 3 01/01/1985 12/31/1990 District Files - by Distr 19 SLD 4 01/01/1985 12/31/1990 District Files - by Distr 20 SLD 5 01/01/1985 12/31/1990 District Files - by Distr 21 LMD 3 01/01/1985 12/31/1990 District Files - by Distr Date lr@rV Bruce„Irpcl Diet Supery Date Larry Temple, Svcs Dir Date JMarkman, City Attorney Page 2 Notification Number 120 Destruction Notification Report 10/21/2002 15:29:33 City of Rancho Cucamonga Records Management Division 4131 SPECIAL DISTRICTS Bill to Name: 4131 SPECIAL DISTRICTS Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign 6 date the bottom of EACH Page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (8) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 22 AD 82-1R 01/01/1985 12/31/1990 District Files - by Distr 23 AD 82-1R 01/01/1985 12/31/1990 District Files - by Distr 24 AD 84-2 01/01/1985 12/31/1990 District Files - by Distr 25 AD 86-2 01/01/1985 12/31/1990 District Files - by Distr 26 CFD 84-1 01/01/1985 12/31/1990 District Files - by Distr 27 TAX YEAR 1986/87 01/01/1985 12/31/1990 District Files - by Dist, 28 SLD 1 01/01/1985 12/31/1990 District Files - by Distr 29 SLD 2 01/01/1985 12/31/1990 District Files - by Distr 30 SLD 3 01/01/1985 12/31/1990 District Files - by Distr 31 SLD 4 01/01/1985 12/31/1990 District Files - by Distr 32 LfID 1 01/01/1985 12/31/1990 District Files - by Distr 33 LrID 2 01/01/1985 12/31/1990 District Files - by Distr 34 IND 4 01/01/1965 12/31/1990 District Files - by Distr 35 LMD 5 01/01/1985 12/31/1990 District Files - by Distr 36 PD 85 01/01/1985 12/31/1990 District Files - by Distr 37 AD 82-1 01/01/1985 12/31/1990 District Files - by Distr 38 AD 84-2 01/01/1985 12/31/1990 District Files - by Distr 39 TAX YEAR 1959/90 01/01/1985 12/31/1990 District Files - by Dietr A, 40 SLD 1 01/01/1985 12/31/1990 District Files - by Distr (D 41 SLD 2 01/01/1965 12/31/1990 District Files - by Dist, NO 42 SLD 3 01/01/1985 12/31/1990 District Files - by Distr C_ 43 SLD 4 01/01/1985 12/31/1990 District Files - by Distr p N 0 n Z (D C) W O 0 N Date Ingrid Bruce,,,spcl Dist Supery Date Larry Temple, Svcs DirDate J Markman, City Attorney W O (P Cp Page 3 Notification Number 10/21/2002 120 Destruction Notification Report 15:29:33 .Z1 City of Rancho Cucamonga N (D Records Management Division ((DD O 41i1 sn� O Bill to Name: 4131 SPECIAL DISTRICTS 73 Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579ol p The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to O N be destroyed, than sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide W O a memo justifying the hold. OJ RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 44 SLD 5 01/01/1985 12/31/1990 District Files - by Dist, 45 SLD 6 01/01/1985 12/31/1990 District Files - by Distr 46 U09 1 01/01/1985 12/31/1990 District Files - by Distr 47 LMD 2 01/01/1985 12/31/1990 District Files - by Di9tr 48 LMD 3 01/01/1985 12/31/1990 District Files - by Distr 49 LMD 5 01/01/1985 12/31/1990 District Files - by Distr 50 LMD 6 01/01/1985 12/31/1990 District Files - by Distr 51 PD 85 01/01/1985 12/31/1990 District Files - by Distr 52 AD 82-1R 01/01/1985 12/31/1990 District Files - by Distr 53 AD 84-2 01/01/1985 12/31/1990 District Files - by Distr 54 AD 86-2 01/01/1985 12/31/1990 District Files - by Distr 55 CPD 84-1 01/01/1985 12/31/1990 District Files - by Distr 56 CFD BB-1 01/01/1985 12/31/1990 District Files - by Distr 57 CPD 88-2 01/01/1985 12/31/1990 District Files - by Distr =.NJ.OW 90X3.1 District Files - by District # 01/01/1977 12/31/1991 •+HOLD*• 12/31/2001 12-02-03 5 this box Date: 08/12/2002 To: Ingrid Bruce Date I Bruce"Spcl Diet Supery Date Larry Temple,fAdod Svcs Dir Date Jim Markman, City Attorney Page 3 Notification Number 10/21/2002 120 Destruction Notification Report 15:29:33 City of Rancho Cucamonga Records Management Division 4131 SPECIAL DISTRICTS Bill to Name: 4131 SPECIAL DISTRICTS Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (%J Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Box Contents: BLD Files 1-8 FOLDER Description 1 """•+ BOX IS FULL '"••+ 01/01/1977 12/31/1991 District Files - by Distr S 4012.1 District Files - by District # 01/01/1977 12/31/1991 `•HOLD•• 12/31/2001 12-02-03 4 / BOX'ON NOLD / )D Placed on this box Date: 09/12/2002 To: Ingrid Bruce Box Contents: Landscape Districts 4-8 FOLDER Description 1 ••*** BOX IS FULL ""• 01/01/1977 12/31/1991 District Files - by Distr B y� 4012.1 District File. - by District # 01/01/1977 12/31/1991 ••HOLD-• 12/31/2001 12-02-03 3 / BOX ON HOLD / V aced on this box Date: 09/12/2002 To: Ingrid Bruce Be. Contents: Land.cepe Districts 1-3 (D N FOLDER Description 0 1 `**`+ BOX IS FULL •"" 01/01/1977 12/31/1991 District Files - by Distr K O. fU � Z 0) O Ul CD 41 0 Date Ingrid ruce, S Dist Supery Date Larry Temple, Svcs Dir Date J1 Markman, City Attorney m CD Cn Page 5 Notification Number 2002 10/21 120 Destruction Notification Report / .Z1 City of Rancho Cucamonga 15:29:33 O) 0) Records Management Division Q 0(D O 4131 a�641x31 lJl a'i'xl�:'1'a — - 0) O. Bill to Name: 4131 SPECIAL DISTRICTS 7 Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext:2579 m Z (J) O The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to N) be destroyed, then sign 6: date the bottom of EACH page. If you want a box held for an additional 6 months, provide W a memo justifying the hold. (CD RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (E) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space* L Shred 729- 4012.1 District Files - by District # 07/01/1991 07/30/1992 07/30/2002 10-03-03 6 Box Contents: SLD 1-8, LMD 1-4 (Payments 1991/92) _ FOLDER Description I IST AND 2ND PAYMENTS 07/01/1991,07/30/1992 District Files - by Distr 2 SLD 1,2,3,4,5,6,7, AND 8 07/01/1991 07/30/1992 District Files - by Distr 3 LMD 1,2,3A,3B AND 4 07/01/1991 07/30/1992 District Files - by Distr $S S�hte.d 730 4012.1 District Files - by District # 07/01/1991 07/30/1992 07/30/2002 10-03-03 5 ,y� 8oContent.: Payments 1991/92 - Various JY`' FOLDER Description 1 IST AND 2ND PAYEMENTS 07/01/1991 07/30/1992 District Files - by Distr 2 PD 85 07/01/1991 07/30/1992 District Files - by Distr 3 AD B2-1R, 84-2, AND 86-2 07/01/1991 07/30/1992 District Files - by Distr 4 CFD 84-1, 88-1, AND 88-2D+L 07/01/1991 07/30/1992 District Files - by Distr 5 LMD 5,6,7, AND 8 07/01/1991 07/30/1992 District Files - by Distr J Date Ingrid Bru66, Spel Dist SUPery Date Larry T le Dir Date JrMarkman, City Attorney �f Page 6 Eligible Boxes on Hold = b Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 2 ( Excluding boxes on hold or boxes with folder, on hold or chocked out, and excluding boxes ,elected for exception ) 0 0 O C_ O t11 � Z CD O V O O N Ca O O (P CO Resolution No. 02-309 Page 18 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Ih- (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Admin Services/Treasury(4140) Requester: Sandy Ramirez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 4030.9—Wire Transfer Confirmations Calendar year 2000 7040.5—Finance Vault Key Log Calendar year 2000 Department Approval tty Att;;tequ,ir,e/./ 0 X ok Z Signature ate Signature Date Council Approval Date/Resolution# Destroyed by: Signature Date Resolution No. 02-309 Page 19 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization ut== ' To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Admin Services/Admin (4150) Requestor: Pam Mara I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence Calendar year 2000 12050.5-Mail Processing Calendar year 2000 artm nt Ap oval 'ty At rney Apprt required) /"/�,-, t ature Date Signature Date Council Approval Date/Resolution# Destroyed by: Ia�U�a00a- t11-'x��i Signature Date Notification Number 10/21/2002 Destruction Notification Report 121 15:45:53 City of Rancho Cucamonga Records Management Division 4150 ADMIN SERVICES/ADMIN Bill to Name: 4150 Records Coordinator: MARA, PAM Mail Code: Phone: (909)477-2700 ext:2402 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy , W Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred 2301 Y 9010.6 Meet and Confer 01/01/1995 12/31/1997 12/31/2002 02-01-01 4 Box Contents: Meet fi Confer (1/95 - 12/97) E = Excluded Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted - 0 Boxes to be Destroyed for this Department = 1 ( nxcluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) C 0) N C -00 O 7 Z N O N 00 N Date . Larry Temple, Adm Svcs Dir Date Ji Markman Page 1 Resolution No. 02-309 Page 21 of 65 REQUEST FOR RECORDS Department: Date: Requested By/Title: �r Ya Phone Ext: Request ADDroyed By (Departmental Records Coordinator): Record Subject Title & Description: (NOTE:Refer to your Department Inventory to determine the Box Number and Record Center location ofyourfile.) Box Number• Jaoi Record Center Space: Oa -0 1 -0 1 - 3 Records Given to: �Giyv� m �� Date: Expected Return Date: Actual Return Date: Ruturnpd to Records.Center-by'--.—.-__._....___..----_.-.__-- II-lg_3CK�. �C�irv�r�.Te-L� �Q�trr�Pm2.v'f.E� �'(Z}`rv� (RM--Revised 12198)--------- Resolution No. 02-309 Page 22 of 65 Page 1 of 1 Young, Diane From: Rivera, George Sent: Monday, November 18,2002 2:52 PM To: Young, Diane Cc: Victorino Valerie Subject: RE:Destruction of box 2301 Please consider this as our request to remove from Box#2301 and retain beyond the approved retention period the Becker and Bell study materials and correspondence.These records are being used occasionally as a reference when doing salary surveys with our comparison cities. Thank you for your assistance and we apologize for any inconvenience. George S. Rivera ----Original Message----- From: Young, Diane Sent: Wednesday, November 13,2002 8:42 AM _ To:Rivera, George Cc:Victorino Valerie Subject: FW: Destruction of box 2301` - ---- - - Importance: High 2nd request..... ----Original Message----- From: Young, Diane Sent: Wednesday, November 06, 2002 7:35 AM To: Rivera, George Cc:Victorino Valerie Subject: RE: Destruction of box 2301 Hi George - Please prepare a memo to me requesting that these records be removed from Box #2301 and returned to the Department, specifying the reason that they need to be held beyond the approved retention period. I will need that as part of the permanent record. Thx - Diane -----Original Message----- From: Victorino Valerie Sent:Tuesday, November 05, 2002 7:22 AM To: Young, Diane Subject: Destruction of box 2301 Good morning Diane. I spoke with George and he needs to continue to refer to the Becker&Bell study materials and correspondence. We would like to keep it indefinitely, but the rest of the box is not needed. Please refer to him if you have any other questions! Thanks,Valerie 11/18/2002 Resolution No. 02-309 Page 23 of 65 3 e, CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Finance (4151) Requester: Tamara Layne I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and,as such, are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 4011.6—Master Chart of Accounts AI I that have been superseded prior to 1/1/2001 4030.7—Dept. Sign-off List for Payroll Calendar year 2000 Department Approval i �At orney Apprval required) _/ Signature v L Date Signature Date Council Approval Date/ Resolution# Destroyed by: Ilk Iaor� Signature Date Notification Number 122 Destruction Notification Report 10/21/2002 15:54:32 City of Rancho Cucamonga Records Management Division 4151 FINANCE Bill to Name: 4151 Records Coordinator: LAYNE, TAMARA Mail Code: Phone. (909)477-2700 ext:2430 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign a date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred2336 4010.1 Accounts Payable 07/01/1995 12/31/1995 12/31/2002 07-06-03 2 Box Contents: Demand Warrant Register (7/95-12/95) Shred 21611/ 4030.6 Cancelled Checks (Non-RDA or Fire) 03/19/1997 08/20/1997 08/20/2002 03-02-03 3 Box Contents: A/P Canceled Checks FOLDER Description 1 Check #'e 114700 thru 119399 03/19/1997 08/20/1997 Cancelled Check. (Non-RDA 2 Dated 3/19/1997 thru 8/20/1997 03/19/1997 08/20/1997 Cancelled Check. (Non-RDA O Shred 2351 J 4030.6 Cancelled Checks (Non-RDA or Fire) 03/20/1997 11/13/1997 11/13/2002 03-03-03 5 +`6P� Box Contents: Payroll Canceled Checks (3/97 - 11/97) FOLDER Description 1 Check Numbers 119900 - 125599 03/20/1997 11/13/1997 Cancelled Checks (Non-RDA CDCD N hred 1395 4020.3 Daily Cash Receipts / Revenue File. 06/16/1993 07/08/1993 07/08/2002 06-03-01 2 0 C_ O 113 � Z O O N o0 Date Tamara Layne, nce Officer Date Larry Temple, Svcs Dir Date Markman, City Attorney (P (O Page 1 Notification Number 10/21/2002 122 nestruction Notification Report 15:54:32 City of Rancho Cucamonga N ((D (O (n Records Management Division (D O ni c_ Cn O Bill to Name: 4151 0 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700ext:2430 (0) O The followingrecords are due for destruction on 12/31/2002. Placa O your initials next to EACH box you authorize to N be destroyed, then sign 4 data the bottom of EACH page. If you want a box held for an additional 6 months, provide W O a memo justifying the hold. O RETURN THE LIST TO THE RECORDS DIVISION BY NOVFiMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (R) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# FOLDER Description 1 DAILY CASH RECEIPTS 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 2 DATED: 06-16-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 3 06-17-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 4 06-21-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 5 06-22-93 #6/16/1993 07/08/1993 Daily Cash Receipts / Rev 6 06-23-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 7 06-24-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 8 06-28-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 9 06-29-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 10 06-30-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 11 07-01-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 12 07-06-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 13 07-07-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 14 07-08-93 06/16/1993 07/08/1993 Daily Cash Receipts / Rev 15 RECEIPT q 4767 THRD 5595 06/16/1993 07/08/1993 Daily Cash Receipts / Rev ed 1396 v, 4020.3 Daily Cash Receipts / Revenue Pile. 07/12/1993 08/12/1993 08/12/2002 06-03-01 3 FOLDER Description 1 DAILY CASH RECEIPTS 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 2 DATED: 07-12-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 3 07-13-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 1 LAMp/13/per / Date T Layne, Fiaance Officer Data Larry T le, Svcs Dir Date Markman, City Attorney Page 2 Notification Number 122 Destruction Notification Report 10/21/2002 City of Rancho Cucamonga 15:54:32 Records Management Division 4151 FINANCE Bill to Name: 4151 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign 6 date the bottom of RACE page. I£ you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 4 07-14-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 5 07-15-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 6 07-19-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 7 07-20-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 8 07-21-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 9 07-22-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 10 07-26-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 11 07-27-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 12 07-28-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 13 07-29-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 14 08-02-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 15 08-03-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 16 08-04-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 17 08-05-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 18 08-09-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 19 08-10-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 20 08-11-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 21 08-12-93 07/12/1993 08/12/1993 Daily Cash Receipts / Rev 22 RECEIPT q 5596 THRU 6819 07/12/1993 08/12/1993 Daily Cash Receipts / Rev (D N O C_ O yy O 1. 9hred 1397 4020.3 Daily Cash Receipts / Revenue Piles 08/16/1993 09/14/1993 09/14/2002 06-03-01 4 Z MLS O N ' ye/aAz� o N Date Tam gyne, Finance Officer Date Larry T le Svcs Dir Date S Markman, City Attorney 00 WO 01 Page 2 Notification Number 10/21/2002 122 Destruction Notification Report 15:54:32 City of Rancho Cucamonga N CD W Records Management Division CD O n• F i.. .�..,......, -4 O - Bill to Name: 4151 OI Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 N Z O The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to N be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide W O a memo justifying the hold. cD RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (E) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# FOLDER Description 1 DAILY CASH RECEIPTS 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 2 DATED 08-16-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 3 08-17-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 4 08-18-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 5 08-19-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 6 08-23-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 7 08-24-93 08/16/1993 09/14/1993 Daily Cash Receipt. / Rev B 08-25-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 9 08-26-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 10 08-30-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 11 08-31-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 12 09-01-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 13 09-02-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 14 09-07-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 15 09-08-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 16 09-09-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev 17 09-10-93 00/16/1993 09/14/1993 Daily Cash Receipts / Rev 18 09-14-93 08/16/1993 09/14/1993 Daily Cash Receipts / Rev �J- 19 RECEIPT 6820 THRO 7915 08/16/1993 09/14/1993 Daily Cash Receipts / Rev hred 1398 V� 4020.3 Daily Cash Receipts / Revenue File. 09/15/1993 10/28/1993 10/28/2002 06-03-01 5 Date T a Layne, Finance Officer Date Larry Temple, Svcs Dir Date Markman, City Attorney Page 4 Notification Number 10/21/2002 122 Destruction Notification Report - 15:54:32 City of Rancho Cucamonga Records Management Division 4151 FINANCE Hill to Name: 4151 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign s date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (R) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# FOLDER Description 1 DAILY CASH RECEIPTS 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 2 DATED: 9-15-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 3 9-16-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 4 9-20-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 5 9-21-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 6 9-22-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 7 9-23-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 8 9-27-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 9 9-28-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 30 9-29-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 11 9-30-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 12 10-04-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 13 10-05-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 14 10-06-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 15 10-07-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 16 10-11-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 17 10-12-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 18 10-12-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev (p 19 10-13-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 0 O 20 10-14-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev r- 21 21 10-18-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 0' 22 10-19-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev D) n 23 10-20-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev (4 Z (D O Co Co O V1ho'/© O N Date Tanaka)Layne, Finance Officer Date Larry Temple, Svcs Dir Date Aiia Markman, City Attorney O �p (P <0 Page 5 Notification Number 122 Destruction Notification Report 10/21/2002 15:54:32 City of Rancho Cucamonga N CDD Records Management Division CDD O wv � riai eanluvl:a DD K O Bill to Name: 4151 :3 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 - COn p The following records are due for destruction on 12/31/2002. Place our initials next to EACH box O Y you authorize to N be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide W O a memo justifying the hold, D7 RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (8) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 24 10-21-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 25 10-25-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 26 10-26-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 27 10-27-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 28 10-28-93 09/15/1993 10/28/1993 Daily Cash Receipts / Rev 29 RECEIPT 7916 THRU 9415 09/15/1993 10/28/1993 Daily Cash Receipts / Rev I,11{E hred 1399 '� 4020.3 Daily Cash Receipts / Revenue Files 11/01/1993 12/07/1993 12/07/2002 06-03-01 6 FOLDER Description 1 DAILY CASH RECEIPTS 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 2 DATED 11-01-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 3 11-02-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 4 11-03-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 5 11-04-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 6 11-08-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 7 11-09-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev B 11-10-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 9 11-15-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 10 11-16-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 11 11-17-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 12 11-18-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 1 " Date Tam ayne, Finance officer Date Larry Temple, Svcs Dir Date J1 Markman, City Attorney page 6 Notification Number 10/21/2002 122 Destruction Notification Report 15:54:32 City of Rancho Cucamonga Records Management Division 4151 FINANCE Bill to Name: 4151 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 13 11-22-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 14 11-23-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 15 11-24-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 16 11-29-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 17 11-30-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 18 12-01-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 19 12-02-93 11/D1/1993 12/07/1993 Daily Cash Receipts / Rev 20 12-06-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 21 12-07-93 11/01/1993 12/07/1993 Daily Cash Receipts / Rev 22 RECEIPT 9416 THRU 105`4 11/01/1993 12/07/1993 Daily Cash Receipts / Rev yNshred 1710 ✓ 4030.7 Dept. Sign-off List for Payroll 07/01/2000 12/31/2000 12/31/2002 14-02-02 8 Box Contents: Payroll Sign-off Regie (7/00 - 12/2000) M1�✓Shred 13]3✓ 4041.3 State 6 Fed'1 gtrly Payroll Reports 09/01/1996 10/31/1997 10/31/2002 07-06-01 11 CD 9 /kfl Box Contents: Payroll gtrly Taxes (9/96 - 12/96) O C_ pO 7 Z O O co . CD o N Date T Layne, Finance Officer Date Larry Temple, Svcs Dir Date T' Markman, City Attorney WO in Page 7 Notification Number 122 Destruction Notification Report 10/21/2002 15:54:32 City of Rancho Cucamonga N CD ip Records Management Division N O r.� c ._.� ._..,...�.. a o. Bill to Name: 4151 Records Coordinator: LAYNE, TAMARA Nail Code: Phone: (909)477-2700 ext:2430 rn ZUt p The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to O N be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide (.J O a memo justifying the hold. <fl RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# hred2425 4041.3 state & Fed'l otrly Payroll Reports 09/01/1997 12/31/1997 12/31/2002 17-02-01 11 Box Con terata: Payroll 0trly Texas (9/1997 - 12/1997) Shred 215311 4040.9 Time Card. 04/27/1997 07/06/1997 07/06/2002 03-01-02 5 Box Content.: Payroll Time Card. 4/27/97 - 7/6/97 hred 2152✓ 4040.9 Time Card. 07/20/1997 09/28/1997 09/28/2002 03-01-02 6 Box Contents: Payroll Time Cards 7/20/97 - 9/28/97 Shred 2151 4040.9 Tim Cards 10/12/1997 12/07/1997 12/07/2002 03-03-03 3 Box Contents: Payroll Time Card. 10/12/97 - 12/7/97 Shred 2414`i 4041.2 Vacation & Sick Leave Reports 07/01/1998 12/31/1998 12/31/2002 16-02-02 12 Box Contenta: Vacation/Sick Leave Report (7/98-12/98) I / /InI 3W Date T Layne, Finance Officer Date Larry Templ Svcs Dir Date S karkman, City Attorney Page 8 Notification Number 10/21/2002 122 Destruction Notification Report 15:54:32 City of Rancho Cucamonga Records Management Division 4151 FINANCE Bill to Name: 4151 Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext:2430 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (R) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred 2453 J 4041.2 vacation & Sick Leave Reports 01/01/1998 12/31/1998 12/31/2002 13-02-02 10 Box Content.: Worker. Comp Report (San-Dec 1998) Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 16 ( xrcluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) CDC (n N O C_ O O) � Z CD O w ' N O O N Date Ta�a&aki Layne, Finance Officer Date Larry Temple,'A"dm Svcs Dir Date iiih Markman, City Attorney O C) (D Page 9 Resolution No. 02-309 Page 33 of 65 CITY OF RANCHO CUCAMONGA _ Approval and Authorization To Destroy Paper Records and/or Documents L F. (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and retun to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Business Licensing (4152) Requestor: Dawn Bates I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such,are not listed in the City's Automated Records Management Systcm(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence Calendar year 2000 1020.5-Accounts Registers All that were superseded prior to January,2001 1020.6-Renewal Registers Calendar year 2000 12060.4-Taxicab Operations Files All that became inactive prior to January,2001 4020.6-License and Permit Accounts All that became inactive prior to January,2001 4020.7-Massage Permits/Permit Fees All that became inactive prior to January, 2001 Department Approval City A orney Appr val i required) 11�6Y��2 zua? O2_ ( ( u)1pz Signa IDate Signature D e Council Approval Date/Resolution# Destroyed by: I��y�aeTJ Ca-30e1 Signature Date Resolution No. 02-309 Page 34 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization 4i..k To Destroy Paper Records and/or Documents a; (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Risk Management(4154) Requestor. George Rivera I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 5080.3—Pre-Empl. Physicals(non-hires) All thm calendar year 2000 5100.5—Motor Vehicle Reports(MVR's) All that were superseded prior to 1/1/2003 artment Approval I tv i torney Approv if required)/ zo/oZ ignlure / Date Signature _ Date`[ 1�-zy-�z Council Approval Date/Resolution# Destroyed by: i�141�ooa— na-3oa Signature Date Notification Number 123 Destruction Notification Report 10/21/2002 16:17:45 City of Rancho Cucamonga Records Management Division 4154 RISE MANAGEMENT Bill to Name: 4154 Records Coordinator: Joe Sanchez Mail Code: Phone: (909)477-2700 ext:2420 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign s date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (E) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# bred 1388 a 7040.6 Claire Against Che City 01/01/1992 12/31/1995 12/31/2002 06-02-03 3 FOLDER D¢9Cription 1 ACOSTA DARLENE 95-54 01/01/1992 12/31/1995 Claims Against the City 2 ACOSTA EDWARD 96-02 01/01/1992 12/31/1995 Claims Again9t Che City 3 ARELLANO RERE 95-53 01/01/1992 12/31/1995 Claims Against the City 4 ARCENEAD% CHRISTINA 96-15 01/01/1992 12/31/1995 Claim9 Agdlnet the City 5 ASKEW DENNIS & BRIDGET 95-56 01/01/1992 12/31/1995 Claims Against the City 6 BARTOLOTTO PAULINE 95-08 01/01/1992 12/31/1995 Claims Against the City 7 BERHAGEN ROBERT 95-48 01/01/1992 12/31/1995 Claims Against the City B SLUM CARLOS 94-01 01/01/1992 12/31/1995 Claims Against the City 9 SOPKO CHRIS 95-03 01/01/1992 12/31/1995 Claims Against the City 10 BOEHM HERBERT 94-33 01/01/1992 12/31/1995 Claims Against the City 11 BORDER MICHAEL 95-30 01/01/1992 12/31/1995 Claims Against the City 12 BORDER MICHAEL 96-37 01/01/1992 12/31/1995 Claims Against the City 13 BRUCE SANDY 95-10 01/01/1992 12/31/1995 Claims Against the City 14 BURKHARD MARILYN 95-17 01/01/1992 12/31/1995 Claims Against the City 15 BURNS WES LEE 93-72 01/01/1992 12/31/1995 Claims Against the City 16 CALZADA ANGEL 95-06 01/01/1992 12/31/1995 Claims Against the City 17 CAMPBELL SCOTT 95-62 01/01/1992 12/31/1995 Claims Against the City (p 18 CASTANEDA ROCAEL 95-31 01/01/1992 12/31/1995 Claims Against the City OT 19 CASTEEL RICHARD 93-29 01/01/1992 12/31/1995 Claims Against the City C 20 COOPER STACY 95-07 01/01/1992 12/31/1995 Claims Against the City 21 GRAIG JEFFREY 93-57 01/01/1992 12/31/1995 Claims Against the City DJ 22 CROSS VICTORIA 95-18 01/01/1992 12/31/199 Claims Against the City Z W O Cn . f0/2U/96D l!a/1r /r/24/n r �iiTix, o n, Date Geo_rga�kivera, Adm Svcs Mgr Date Larry Temple, Adm Svcs Dir Date Ji I Markman, City Attorney m WO Cn CO Page 1 Notification Number 123 Destruction Notification Report 10/21/2002 16:17:45 Z) City of Rancho Cucamonga N C0 Records Management Division (a 0(h F7 -i:.54n.un vuuw9.cmnn�i � K - O Sill to Name: 4154 01 7 Records Coordinator: Joe Sanchez Mail Code: Phone: (909)477-2700 ext:2420 0) p The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to O N be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide 6 CD a memo justifying the hold. (D RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 23 DCA CABLE COMPANY 92-51 01/01/1992 12/31/1995 Claims Against the City 24 DIETZ MELISSA 95-40 01/01/1992 12/31/1995 Claims Against the City 25 DURAN JERRY 95-36 01/01/1992 12/31/1995 Claims Against the City 26 FAULKNER TIM WRIST 01/01/1992 12/31/1995 Claims Against the City 27 FEOLE DOMINICK 91-19 01/01/1992 12/31/1995 Claims Against the City 29 FIRE DEPT REQUESTS FOR PHYSICAL 01/01/1992 12/31/1995 Claims Against the City 29 THE GAS CO 95-26 01/01/1992 12/31/1995 Claims Against the City 30 GASKILL BITT 95-44 01/01/1992 12/31/1995 Claims Against the City 31 GOLF LEARNING CENTER 94-74 01/01/1992 12/31/1995 Claims Against the City X32 GRIFFIN SHIRR'L 95-23 01/01/1992 12/31/1995 Claims Against the City 33 HENRY RODGER & ANGELA 95-45 01/01/1992 12/31/1995 Claims Against the City 34 HERNANDEZ NATHAN 95-55 01/01/1992 12/31/1995 Claims Against the City 35 HOWARD CLIFT 95-09 01/01/1992 12/31/1995 Claims Against the City 36 HYDROTECH WATER TRUCK SUIT 01/01/1992 12/31/1995 Claims Against the City 37 HODNICK RUTH 95-70 01/01/1992 12/31/1995 Claims Against the City 36 KENNEDY TYLER 95-42 01/01/1992 12/31/1995 Claims Against the City 39 J. MURRAY CONSTRUCTION 92-39 01/01/1992 12/31/1995 Claims Against the City 40 JONES OSBORN 01/01/1992 12/31/1995 Claims Against the City 41 SIMS MICHAEL & PATRICIA 92-53 01/01/1992 12/31/1995 Claims Against the City 42 FORUM RANDALL 95-20 01/01/1992 12/31/1995 Claims Against the City 43 LEMKAU ROBERT & CINDY 01/01/1992 12/31/1995 Claims Against the City 44 LEMKAU ROBERT & CINDY 95-04 01/01/1992 12/31/1995 Claims Against the City l L Date Ge or Rivera, Adm Svcs Mgr Date Larry Temple, Svcs Dir Date Jj Markman, City Attorney Page 2 Notification Number 10/21/2002 123 Destruction Notification Report 16:17:45 City of Rancho -Cucamonga Records Management Division 4154 RISK MANAGEMENT Bill to Name: 4154 Records Coordinator: Joe Sanchez Mail Code: Phone: (909)477-2700 ext:2420 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign 6: date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold, RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (K) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 45 LEWIS DEVELOPMENT 93-06 01/01/1992 12/31/1995 Claims Against the City 46 LYONS FAMILY 95-14 01/01/1992 12/31/1995 Claims Against the City 47 MASON JOAN & BOB 95-72 01/01/1992 12/31/1995 Claims Against the City Shred 1389✓ 7040.6 Claim. Against the City 01/01/1992 12/31/1995 12/31/2002 06-03-03 3 14 FOLDER Description 1 BE MCMURRAY 95-51 01/01/1992 12/31/1995 Claims Against the City 2 MCFARLAND NINA 95-01 01/01/1992 12/31/1995 Claims Against the City 3 MELLARD RUTH 94-49 01/01/1992 12/31/1995 Claims Against Che City 4 MID CENTURY INS 92-22 01/01/1992 12/31/1995 Claims Against the City 5 CROSS REF FARMERS INS 92-19 01/01/1992 12/31/1995 Claims Against the City 6 MONTEZ ROBERT 93-49 01/01/1992 12/31/1995 Claims Against the City 7 MORENO RITA 95-60 01/01/1992 12/31/1995 Claims Against the City 8 MORRIS BILLY 95-13 01/01/1992 12/31/1995 Claims Against the City 9 MUNIZ VICTOR 95-66 01/01/1992 12/31/1995 Claims Against the City A 10 OLSEN JUDY 95-34 01/01/1992 12/31/1995 Claims Against the City N 11 PETERSON TALMADGE 90-24 01/01/1992 12/31/1995 Claims Against the City N O_ 12 PREFERRED RISK GROUP 95-73 01/01/1992 12/31/1995 Claims Against the City C_ 13 RAMOS CHRISTINE 95-35 01/01/1992 12/31/1995 Claims Against the City -00 14 RANSDELL DENISE 95-50 01/01/1992 12/31/1995 Claims Against the City O3 :3 15 RUSSE L TOURVILL 93-28 01/01/1992 12/31/1995 Claims Against the City O W I VU0 0 W D to Geo Rivera, Adm Svcs Mgr Date Larry Temple, WdnrSvco Dir Data J• Markman, City Attorney m p O (p Page 3 Notification Number 10/21/2002 123 Destruction Notification Report 16:17:45 City of Rancho Cucamonga W N Records Management Division 0p F 00 0 Bill to Name: 4154 0 J Records Coordinator: Joe Sanchez Mail Code: Phone: (909)977-2700 ext:2420 rnZUt 0 The followingrecords are due for destruction on 12/31/2002. Placa O your initials next to EACH box you authorize to N) be destroyed, then sign 6 data the bottom of BACK page. If you want a box held for an additional 6 months, provide WO a memo justifying the hold. UD RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 16 CONSTRUCTION 01/01/1992 12/31/1995 Claims Against the City 17 SANTOS EUSTOLIA 95-27 01/01/1992 12/31/1995 Claims Against the City 18 SCHMIDT JOHN 95-52 01/01/1992 12/31/1995 Claims Against the City 19 SCHRADER BRIAN 93-47 01/01/1992 12/31/1995 Claims Against the City 20 SECURE EDWARD 92-32 01/01/1992 12/31/1995 Claims Against the City 21 SMITH BRUCE 95-69 01/01/1992 12/31/1995 Claims Against the City 22 SO. CALIF OAS 93-50 01/01/1992 12/31/1995 Claims Against the City 23 SOUZA CHADLER DEBORA 93-71 01/01/1992 12/31/1995 Claims Against the City 24 TENENHAUM BEVERLY 95-29 01/01/1992 12/31/1995 Claims Against the City 25 TORREZ JOHN 95-61 01/01/1992 12/31/1995 Claims Against the City 26 WOLD FRANCES 95-33 01/01/1992 12/31/1995 Claims Against the City 27 WOLSKI EDMUND 93-64 01/01/1992 12/31/1995 Claims Against the City 28 WREN LOIS 95-41 01/01/1992 12/31/1995 Claims Against the City Shred 1383 .1 7030.4 Non-Liability Canes 01/01/1990 12/31/1995 -•HOLD-• 12/31/2002 06-02-03 4 / BOX ON HOLD / BOX RECORD TITLE #7030.9 ON HOLD / HOLD%R Y1 RECORD TITLH #7030.9 ON HOLD / •HOLD• Placed on this box Date: 02/19/1999 To: conversion record / 1(" Date Ge ge Rivera, Adm Svcs Mgr Date Larry Temple, AMT-Svcs Dir Date T Markman, City Attorney Page 4 Notification Number 123 Destruction Notification Report 10/21/2002 16:17:45 City of Rancho Cucamonga Records Management Division 4154 RISE MANAGHMENT Bill to Name: 4154 Records Coordinator: Joe Sanchez Mail Code: Phone. (909)477-2700 ext:2420 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (E) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# FOLDER Description 1 AMERICAN INSURANCE COMPANY 01/01/1990 12/31/1995 Non-Liability Cases 2 BARMAKIAN COMPANYE COMPANY 01/01/1990 12/31/1995 Non-Liability Cases 3 BARMAKIAN COMPANY 01/01/1990 12/31/1995 Non-Liability Cases 4 BALRYMPLE JOHN A. 01/01/1990 12/31/1995 Non-Liability Cases 5 GONZALES, YON CHA 01/01/1990 12/31/1995 Non-Liability Cases 6 HFA ASSOCIATES 01/01/1990 12/31/1995 Non-Liability Cases 7 KETNER, MARY FRANCES 01/01/1990 12/31/1995 Non-Liability Cases B O. 4 B. EQUIPMENT 01/01/1990 12/31/1995 Non-Liability Cases 9 PSOMAS AND ASSOCIATES 01/01/1990 12/31/1995 Non-Liability Cases 10 FOREST PRESERVATION OF SOUTHERN CALIFORNIA 01/01/1990 12/31/1995 Non-Liability Cases 11 SAN BERNARDINO SAGE FRIENDS 01/01/1990 12/31/1995 Non-Liability Cases 12 DAVID ALLEN JAMES, SR., AND LEEONA KLIPPSTEIN 01/01/1990 12/31/1995 Non-Liability Cases 13 SMITHS FOOD KING 01/01/1990 12/31/1995 Non-Liability Cases 14 TERAN MARIO 01/01/1990 12/31/1995 Non-Liability Cases 15 YOUNG RICHARD CAL-DUCT, INC 01/01/1990 12/31/1995 Non-Liability Cases CDCD N O C_ O D) � Z CD O w ' / / / / / co 0 O N Date Geo a Rivera, Adm Svcs Mgr Date Larry Temple, g-Svcs Dir Dateir Markman, City Attorney m p C7 (p Page 4 Eligible Boxes on Hold - 1 Elgibile Boxes Checked Out = 0 N CD O N Blgibile Boxes Excepted . 0 O O Boxes to be Destroyed for this Department = 2 O p' ( Excluding boxes on told or boxes with folders on hold or 0 checked out, and excluding boxes Selected for exception OJ Z CP O O N W O O Resolution No. 02-309 Page 41 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: G.I.S. (4160) Requester: Ingrid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such, are not listed in the City's Automated Records Management System(Advantage);therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar year 2000 2050.2—Dept'l Budget Working Papers Calendar year 2000 Dep rtment Ap/pr/oval At orney Appr v (if required) �/3 OZ tgnre D e Signature Date Council Approval Date/Resolution# Destroyed by: 11M,;x0.= 0e;A_-30() Signature Date i I I Resolution No. 02-309 Page 42 of 65 I CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) I I Department: M.I.S. (4161) Requester: Robert Bowery I I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and,as such, are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scopeof the annual Advantage computer-generated destruction process. I Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Records Record Title Code from Records Retention /Documents(Mo/Yr) Schedule when applicable) 102011 —General Correspondence All thru calendar year 2000 14041.0—Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2001 2040.3—Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2001 2040.'4—Hardware Inventory All that became inactive prior to 1/1/2001 2040.5—Software Inventory All that became inactive prior to 1/1/2001 2050:2—Dept'l Budget Working Papers All thru calendar year 2000 5010.0—Nightly Systems Backups All thru 10/31/2002(to be reused) 5010.'1 —Monthly Systems Backups All thru calendar year 2000(to be reused) 501012—Year-end System Backups All thru calendar year 2000(to be reused) 5010,8—Network Config. Maps/Plans All that were superseded prior to 1/1/2001 I I Department Approval 'ty A orney Approv ( f required) I Signal I ure Date ignature Date Council Approval Date/Resolution# Destroyed by: I Signature Date I I I Resolution No. 02-309 Page 43 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization ..', To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Facilities Maint/Yard (4245) Requestor: Sandra Mellem I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence Calendar year 2000 14041.1-Vehicle Operators Daily Checklist Calendar year 2000 14041.2-Employee Daily Activity Sheets Calendar year 2000 16010.8-Pesticide Application Forms Calendar year 1999 16010.9-Monthly Pesticide Use Reports Calendar year 1999 6010.4-Dept'l Budget Working Papers Calendar year 2000 6060.3-Equipt. Maintenance Records All that became inactive prior to January,2001 Depart t pprg4alAtt(rney Appr �f required) !J OZ PL 2 Signature D to Signature Date Council Approval Date/Resolution# Destroyed by: P,141 An)- CO-7- o't Signature Date Notification Number 10/21/2002 124 Destruction Notification Report 16:31:01 City of Rancho Cucamonga Records Management Division 4245 FACILITIES MAINT/YARD Bill to Name: 4245 Records Coordinator: Mellem, Sandra Mail Code: Phone: (909)477-2700 ext:4104 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, than sign i data the bottom of BACK page. It you want a box hold for an additional 6 months, Provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred 23051 14041.0 Service Order Requests 05/01/1997 07/31/1997 07/31/2002 09-02-02 6 Box Contents: Service Order Requests (5/97 - 7/97) ® Shred 23061 14041.0 Service Order Requests 08/01/1997 10/31/1997 10/31/2002 09-02-02 3 Box Contents: Service Order Requests (8/97 - 10/97) ® Shred 2307/ 14041.0 service order Requests 11/01/1997 12/31/1997 12/31/2002 09-02-02 4 Box Contents: Service Order Requests (11/97 - 12/97) E = Excluded Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out - 0 CD Elgibile Boxes Excepted = 0 (P O Boxes to be Destroyed for this Department = 3 E ( excluding boxes on hold or boxes with folders on hold or 'jJ checked out, and excluding boxes selected for exception ) Z 5 A A O Of3�102 ICl / it 20/ (,- O N Date fftve Blevins, Pub Wks Mtce Mgr Date oa O'Neil, City Engineer Date Ji Markman, City AttorneyO WO (P (0 Page 1 Resolution No. 02-309 Page 45 of 65 a. CITY OF RANCHO CUCAMONGA _ Approval and Authorization 4, ' To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Planning (4333) Requestor: Brad Buller I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such, are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 2050.2—Dept'I Budget Working Papers All dated thru calendar year 2000 to Department Approval City Aorney Approval Il 6Z (( pz Sig ate Signature Date Council Approval Date/Resolution# Destroyed by: Signature Date Notification Number 10/21/2002 116 Destruction Notification Report 16:58:39 City of Rancho Cucamonga Records Management Division 4333 PLANNING DIVISION Bill to Name: 4333 Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? / / Location Space# bred 1894 / 1020.1 Gen'l Correspondence 01/02/1997 12/29/1997 --HOLD-* 12/29/1999 OS-03-02 2 / BOX ON HOLD / -HOLD- Placed on this box Date: 11/08/2000 To: Gail Sanchez ❑ Shred 2092 1020.1 Gen 11 Correspondence 01/01/1998 12/31/1998 -*HOLD** 12/31/2000 04-03-01 1 / BOX ON HOLD / Y r+Q�•\F'" -HOLD* Placed on this box Date: 08/02/2001 To: Gail Sanchez oY Box Contents: Chron Correspondence - 1998 ❑ Shred 2263 1020.1 Gen11 Correspondence Q r 01/01/1999 06/30/1999 --HOLD-- 06/30/2001 07-01-01 6 / BOX ON HOLD / V •HOLD• Placed on this box Date: 08/02/2001 To: Gail Sanchez Box Contents: Genii Correspond (1/99 - 6/99) CD �d (h N O Shred 1262 1020.1 Gen'1 Correspondence 07/01/1999 12/31/1999 --HOLD** 12/31/2001 07-01-01 5 � / BOX ON HOLD � O *HOLD* Placed on Chis box Date: 08/12/2002 To: Gail Sanchez (D Z (D O A 0 N Date Zfad H C1 y anner Date J' Markman, City Attorney (P (D Page 1 Notification Number 116 Destruction Notification Report 10/21/2002 16:58:39 City of Rancho Cucamonga N (D(p Records Management Division a NN p 4».l ri,ILLVLViati L1V1tilUN v rt () Bill to Name: 4333 0 � Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327 Cn 0) 0 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to N be destroyed, then sign r date the bottom of BACK page. If you want a box held for an additional 6 months, provide o a memo justifying the bold. (D RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? / / Location Space# Box Contents: Gen-1 Correspond (7/99 - 12/99) ❑ Shred 2601 1020.1 Gen-1 Correspondence 0� % 01/01/2000 06/30/2000 **ROLD** 06/30/2002 02-01-01 2 / BOX ON HOLD / *HOLD* Placed on this box Date: 08/12/2002 To: Gail Sanchez Box Contents: Gen-1 Corresp (1/2000 - 6/2000) ❑ Shred 2598 1020.1 Gen'l Correspondence C� � 07/01/2000 12/31/2000 12/31/2002 02-01-01 1 Box Contents: Oen-1 Corresp (7/2000 - 12/2000) Archive 2576q 2030.3 General Plane & Amendment. 07/01/1986 03/31/1994 **HOLD** 03/31/1996 0 / BOX RECORD TITLE #2030.3 ON HOLD / POLDER #1 RECORD TITLE #2030.3 ON HOLD / Box Contents: Gen'l Plan Amend. FOLDER Description 1 Potential "GP" GPA 1186" �''' 1N 07/01/1986 03/31/1994 General Plan. & Amendment 2 GPA 91-OIA (Planning Network); GPA 91-028; GPA 91-03A - M; 07/01/1986 03/31/1994 General Plans & Amendment 3 OPA 91-04A (Air Quality), OPA 92-01 (City of RC): GPA 92.02A-5i 07/01/1956 03/31/1994 General Plane & Amendment 4 GPA 93-OIA (Wheatley) 07/01/1986 03/31/1994 General Plans & Amendment Date Brad er, C y Planner Date J Markman, City Attorney Page 2 Notification Number 10/21/2002 116 Destruction Notification Report 16:58:39 City of Rancho Cucamonga Records Management Division 4333 PLANNING DIVISION Bill to Name: 4333 Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign a date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? / / Location Space# 5 •`• Needs to be Scanned ••* 07/01/1986 03/31/1994 General Plana & Amendment OIY scan/aecyc 2042V 9010.2 Planning Coamiieeon Agenda. 01/08/1997 12/24/1997 12/24/2002 13-01-01 2 UVJ sox Contents: Planning Commission Agendas (1997) FOLDER Description A'P'- 1 ••• Scanned November, 1999 **• 01/08/1997 12/24/1997 Planning Commisson Agenda AI'--C../Racy. 2599✓ 2030.5 Specific Plans a Community Plans 11/01/1988 11/30/1998 •*HOLD** 11/30/2002 11-01-01 1 �l� / BOX RECORD TITLE #2030.5 ON HOLD / FOLDER #1 RECORD TITLE #2030.5 ON HOLD / Box Contents: Specific Plans (various) FOLDER Description 1 VCPA (Streamlining) 11/01/1988 11/30/1998 Specific Plans & Communit 2 VCPA 91-03 (A - M) 11/01/1988 11/30/1998 Specific Plans & Communit 3 VCPA 91-02 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plans & Communit (D 4 VCPA 91-01 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plans & Communit GO O 5 VCPA 90-02 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plane & Communit C_ 6 VCPA 90-01 (Jim MOffett) (AlSo see: CUP 90-06) 11/01/1988 11/30/1998 Specific Plans & Communit -00 7 VCPA 98-04 11/01/1988 11/30/1998 Specific Plans & Communit (0) Z 0 A 00 O 44/V/ b ll holoIff 4M ILA O N Date rad B er, Ci Planner Date J arkman, City Attorney CD Cn (p Page 3 Notification Number 10/21/2002 116 Destruction Notification Report 16:58:39 ,T1 City of Rancho Cucamonga c0 N Records Management Division O O 4333 PLANNING DIVISION (C) O O Bill to Name: 4333 M CD Z Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327 (n O The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to 0 be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide 6 CD a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? / / Location Space# 8 TVCPA 95-01 (N/W Foothill & Rochester) 11/01/1988 11/30/1998 Specific Plane 4 Communit 9 TVCPA 94-02 (Streamlining) 11/01/1988 11/30/1998 Specific Plane & Ccmmunit 10 TVPC 94-01 (Western Land Properties( 11/01/1988 11/30/1998 Specific Plans & Communit 11 TVCPA 91-02 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plans & Communit 12 TVCPA 91-01 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plans & Communit 13 TVCPA 90-01 (City of Rancho Cucamonga) 11/01/1988 11/30/1998 Specific Plans & Communit 14 TVCPA 89-01 (Western Properties) 11/01/1988 11/30/1998 Specific Plans & Communit 15 `•• Heedate-0e—Benaned- +++ 11/01/1988 11/30/1998 Specific Plans & Communit 5Cu..+.+-4_A� Ids/aBOd— can/Recyc 1131 10020.8 Subdivisions & Developments (OR's) 08/01/1999 12/31/1999 12/31/2001 06-02-01 2 Box Contents: MDR'e (1999) FOLDER Description 1 MDR 99-32; MDR 99-33 (50' tower); MDR 99-34; MDR 99-35; 08/01/1999 12/31/1999 Subdivisions & Developmen 2 MDR 99-37; MOR 99-38 (Road Wheel Testing); MDR 99-39; MDR 99-40; 08/01/1999 12/31/1999 Subdivisions & Developmen 3 MDR 99-41 (Dispensers ARCO(; MDR 99-44 (Asstd. Living Conversion); 08/01/1999 12/31/1999 Subdivisions & Developmen 4 MR 99-45; MDR 99-48 (Pao Bell Wireless); MOR 99-49 (Barton Plaza); 08/01/1999 12/31/1999 Subdivisions & Developmen 5 MDR 99-50; MDR 99-51; MR 99-53 (Exterior Elevator) 08/01/1999 12/31/1999 Subdivisions & Developmen 6 ++• Scanned Oct, 2002 `•+ 08/01/1999 12/31/1999 Subdivisions & Developmen C v Data rad Wer,\S.'4 Planner Date Ji I Markman, City Attorney Page 4 Notification Number 116 Destruction Notification Report 10/21/2002 16:58:39 City of Rancho Cucamonga Records Management Division 4333 PLANNING DIVISION Rill to Name: 4333 Records Coordinator: SANCHEZ, GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign s date the bottom of EACH Page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (2) Code Box Number Code (BOX Contents) Beginning Ending Hold? / / Location Space# can/Recyc 2613, 10021.7 Variances & Minor Exceptions 06/01/1991 09/30/20D0 09/30/2002 06-03-02 6 Box Contents: Variances (multiple years) FOLDER Description 1 VAR 91-10 (Rancho San Antonio); VAR 91-12 (S/W Design Group); 06/01/1991 09/30/2000 Variances & Minor Excepti 2 VA 91-09 (Tract 14116); 06/01/1991 09/30/2000 Variances & Minor Excepti 3 VAR 92-01 (David Hernandez); VA 92-02 (Silva); VAR 92-03 (Henning) ; 06/01/1991 09/30/2000 Variances & Minor Excepti 4 VAR 92-04 (Thomas Board); VAR 92-05 (Longwell Invest); 06/01/1991 09/30/200D Variances & Minor Excepti 5 VAR 92-06 (Greg Octet); VAR 92-07 (G & D Construction); 06/01/1991 09/30/2000 Variances & Minor Excepti 6 VAR 93-01 (Sharfi); VAR 93-02 (Schlosser Forge); 06/01/1991 09/30/2000 Variances & Minor Excepti 7 VAR 93-04 (Richard Neto); VAR 93-05 (Thomas Winery); 06/01/1991 09/30/2000 Variances & Minor Excepti 8 VAR 93-06 (E & R Rancho Pacific); VAR 93-07 (Elena Riedel); 06/01/1991 09/30/2000 Variances & minor Excepti 9 VAR 93-08 (Flores); 06/01/1991 09/30/2000 Variances & Minor Excepti 10 VAR 94-02 (Ortiz); VAR 94-04 (Campos); VAR 94-05 (Matreyek); 06/01/1991 09/30/2000 Variances & Minor Excepti 11 VAR 94-06 (Gelmini); 06/01/1991 09/30/2000 Variances & Minor Excepti 12 VA 95-01 (Mester); VA 95-02 (BHP Steel); VAR 95-03 (Gonzales); 06/01/1991 09/30/2000 Variances & Miner Excepti 13 VA 95-06 (Campos); 06/01/1991 09/30/2000 Variances & Minor Excepti 14 VAR 96-03 (Max Williams); VA 96-04 (Flatten); VA 96-05 (Park Place); 06/01/1991 09/30/2000 Variances & Minor Excepti 15 VA 96-06 (Stewart); VA 96-07 (Diversified); VAR 96-08 (Lagness); 06/01/1991 09/30/2000 Variances & Minor Excepti 16 VAR 96-09 (Jehovah Witnesses); 06/01/1991 09/30/2000 Variances & Minor Excepti N N 17 VAR 97-03 (Chau in); VA 97-02 (Bill Angel); VA 97-04 (Gasparrelli); 06/01/1991 09/30/2000 Variances & Minor Excepti O 18 VA 98-01 (Hunt) ; VA 98-02 (Charles Joseph Assoc); 06/01/1991 09/30/2000 Variance. & Minor Excepti E 19 VAR 98-03 (Airtcuch Monopole); 06/01/1991 09/30/2000 Variances & Minor Excepti O N 20 VAR 99-01 (Amethyst Estates); VAR 99-04 (San Pedro Sign Co); 06/01/1991 09/30/2000 Variances & Minor Excepti Z (D O (11 ' CD N Date ad u r, Ci Planner Date Jj Markman, City Attorney M CD C.n (0 Page 5 Notification Number 116 Destruction Notification Report 10/21/2002 16:58:39 �J City of Rancho Cucamonga N 0) 0] N Records Management Division (0 O 4373 PLANNING DIVISION f O Bill to Name: 4333 :3 Records Coordinator: SANCHEZ, GAILMail Code: Phone: (909)477-2700 ext:4327 Cn O O The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to N be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide �p a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2007. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? / / Location Space# 21 VAR 99-09 (Clifford); 06/01/1991 09/30/2000 Variances & Minor Excepti 22 VAR 00-01 (Forecast); VA 00-03 (Lee); VA DO-05 (Fieldstone); 06/01/1991 09/30/2000 Variances & Minor Excepti 23 VAR 00-08 (Pacific Bell Wireless) 06/01/1991 09/30/200D Variances & Minor Excepti 24 +++ Scanned Oct, 2002 +++ 06/01/1991 09/30/2000 Variances & Minor Excepti Eligible Boxes on Hold = 7 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 4 ( 8 cluding boxes an hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) -9z— Date Z ho/o p Date ad 11 Cl ty anner Date Jiin Markman, City Attorney Page 5 Resolution No. 02-309 Page 52 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization !' = To Destroy Paper Records and/or Documents u (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Building&Safety (4373) Requestor: Linda Courtney I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of Records/ Record Title Code from Records Retention Documents(Mo/Yr) Schedule when applicable) 3020.3—Utilities Release Log Calendar year 2000 3020.4—Inspection Statistical Summaries Calendar year 1992 3030.1 —Applications fm Temporary Utilities Calendar year 2000 3030.3—Complaints&Inspection Requests All that became inactive or were resolved in 2000 3030.4—Applications for Plan Duplication Calendar year 2000 3030.5—Misc.Applications Calendar year 2000 802 1.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 1999 sion letters(Recheck Letters) 8040.4—Soil,Percolation&Hydrology studies All thru calendar year 2000(after scanning) 8040.5—Grading Certifications All thm calendar year 2000(after scanning) 8040.6—Calculations,supporting documents All thm calendar year 2000(after scanning) 8050.1 —Code Violation Correspondence All that became inactive or were resolved in 1999 8050.2—Code Modification Forms All lhm calendar year 2000(after scanning) 8050.3—General Correspondence Calendar year 2000 8050.4—Structure Abatement Notices All that became inactive or were resolved in 1999 8070.3—Bldg.Inspection Reports&Files All that became inactive in 1999 8070.4—Daily Inspection Records Calendar year 2000 Depapte Appr va ' 'ty At orney Approv if required) -w/0-Z Sigriature Date Signature Date Council Approval Date/Resolution# Destroyed by: fad Ib00a- ML-30C� --� q-, � rgrrature Date Notification Number 10/21/2002 125 Destruction Notification Report 17:14:19 City of Rancho Cucamonga Records Management Division 4373 BUILDING & SAFETY DIV Bill to Name: 4373 Records Coordinator: COURTNEY, LINDA Mail Code: Phone: (909)477-2700 ext:4227 The following records are due for destruction on 12/31/1001. Place your initials next to FACE box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy W, Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Scan/Recyc 2171 r' 8020.1 Construction Permits 01/01/2000 03/31/2000 03/31/2002 12-02-02 2 Box Contents: Building Permd to 1/00-3/00 (A-L) FOLDER Description 1 Building Permits (A-L), includes plane 01/01/2000 03/31/2000 Construction Permits 2 ". Scanned May, 2000 '+` 01/01/2000 03/31/2000 Construction Permits dscan/Recyc 2172✓ 8020.1 Construction Permits 01/01/2000 03/31/2000 03/31/2002 12-03-03 5 Box Contents: Building Permits (1/00-3/00)(M-Z,Tracts) FOLDER Description 1 M thru Z 4 Tracts (including plans) 01/01/2000 03/31/2000 Construction Permits 2 +•+ Scanned June, 2000 •`* 01/01/2000 03/31/2000 Construction Permits Scan/Recyc 2292-1 8020.1 Construction Permits 04/01/2000 06/30/2000 06/30/2002 06-02-01 6 Box Contents: Bldg Permits 4/2000 - 6/2000 A FOLDER Description O) N 1 A thru K (includes plana) 04/01/2000 06/30/2000 Construction Permits O_ 2 +++ Scanned July, 2000 "' 04/01/2000 06/30/2000 Construction Permits C O N � Z CDo v • w0 o N) Date JoHn Thomas, Acting Bldg Offil Date J Markman, City Attorney , ( ) O (P (O Page 1 Notification Number 10/21/2002 Destruction Notification Report 125 17:14:19 City of Rancho Cucamonga Records Management Division to N W A171 ATTTT.TTNR G CDFF.TY nTV n !- O bill to Nama: 4373 0 m Records Coordinator: COURTNBY, LINDA Mail Code, Phone, (909)477-2700 ext,4227 N Z o The fallowing records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide W a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (X) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Scan/R.CyC 2193.1 6020.1 Construction Parmits 04/01/2000 06/30/2000 06/30/2002 06-02-01 5 Box Contents: Bldg Permits 4/2000 - 6/2000 FOLDER Description 1 L thru Z, Tracts (includes plans) 04/01/2000 06/30/2000 Construction Permits 2 •'• Scanned July, 2000 ««« 04/01/2000 06/30/2000 Construction Permits Eligible Boxes on Hold - 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 4 ( Excluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) Date John/111lomas, Acting Bldg Off-1 Date JiV Markman, City Attorney Page 2 Resolution No. 02-309 Page 55 of 65 CITY OF RANCHO CUCAMONGA _ Approval and Authorization To Destroy Paper Records and/or Documents f�� y t (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Community Services (4532) Requestor: Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 -Dept'l. General Correspondence Calendar year 2000 1020.3-Programs Calendar year 1998 1020.4-Projects All that completed/terminated prior to 1/1/1999 1020.5-Special Events Calendar year 1998 14010.6-Scholarship Applications Calendar year 2000 14020.3-Recreation Class Schedule Calendar year 2000(1 original sent to Archives) 16010.7-Use of City Facilities Calendar year 2000 2050.2-Dept'l.Budget Working Papers Calendar year 2000 5030.5-Volunteer Applications/Reports All that became inactive prior to 1/1/2001 7010.3-Advisory Council Agendas Calendar year 2000 (to be scanned,then recycled) 7012.9-Audio Tapes Calendar year 2000(to be reused) De me oval Ci A orney Appro a (i required) Signa re Date Signature f Date Council Approval Date/Resolution# Destroyed by: is I�I 'DOS oa-ani Signature Date Notification Number 10/21/2002 Destruction Notification Report 126 17:18:25 City of Rancho Cucamonga Records Management Division 4532 COMMUNITY SERVICES Bill to Name: 4532 Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext:2103 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (3() Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred 22]9 14010.2 Registration Forma & Receipts 05/24/2000 07/05/2000 07/05/2002 07-05-01 2 Box Contents: Regist Deposits 5/00 - 7/00 Shred 2219' 14010.2 Registration roans & Receipts 06/01/2000 08/31/2000 08/31/2002 10-02-02 S Box Contents: Suer 2000 Deposita, receipts Shred 2221 14010.2 Registration Parma & Receipts 06/01/2000 08/31/2000 08/31/2002 10-02-01 1 a,. Box Contents: Sumner 2000 Registration Forma Shred 2659 14010.2 Registration Forma & Receipts 06/01/2000 08/31/2000 08/31/2002 07-05-02 2 Box Contenta: Resist Forms, Receipts (6/2000 - 8/2000) I' F=ER Description 1 Summer 2000 Season (6/2000 - 8/2000) 06/01/2000 08/31/2000 Registration Forms & Race �. N N O C ®61 Shred 2272 14010.2 Registration Forms 4 Receipts 07/06/2000 10/13/2000 10/13/2002 07-05-01 4 O 0D Z (B 0 CJ ' I�/� / 02 II/ I/l 02 -FR,-/19-Z 030 Date Melissa Morales, Sr. Admin Sec Date ReV1a Mc rdle, Coe® Svcs Dir Date Markman, City Attorney � Cl) D1 (D Page 1 CP (O Notification Number 10/21/2002 126 Destruction Notification Report 17:18:25 City of Rancho Cucamonga N Records Management Division (a N (D O V O Bill to Name: 4532 7 Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext:2103 0) Z O The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to O PQ be destroyed, then sign & data the bottom of EACH page. If you want a box held for an additional 6 months, provide CD O a memo justifying the hold. CO RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (Y) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Box Contents: Regiet Deposits 7/DO - 10/00 ® Shred 2658 14010.2 Registration Forms & Receipts 08/01/2000 11/30/2000 11/30/2002 07-05-02 3 Box Contents: Regiet Forme, Receipts (8/2000-11/2000) FOLDER Description 1 Fall 2000 Season (8/2000 - 11/2000) 08/01/2000 11/30/2000 Registration Forms 5 Rece Shred 2663 14010.2 Registration Forms & Receipts 08/01/2000 11/30/2000 11/30/2002 07-04-01 5 Box Contents: Regist Forme, Receipts (8/2000-11/2000) FOLDER Description 1 Fall 2000 Season (8/2000 - 11/2000) 08/01/2000 11/30/2000 Registration Forme & Rece (\�7 Shred 2665.1 14010.2 Registration Forme & Receipts 08/01/2000 11/30/2000 11/30/2002 07-04-02 3 Box Content.: Regiet Forms, Receipts (8/2000-11/2000) FOLDER Description 1 Fall 2000 Season (8/2000 - 11/2000) 08/01/2000 11/30/2000 Registration Forms & Rece Date Melissa Morales, Sr. Admin Sec Date Kevin M Ardle, Comm Svcs Dir Date JT Markman, City Attorney Page 2 10/21/2002 Notification Number Destruction Notification Report 17:18:25 126 City of Rancho Cucamonga Records Management Division 4532 COMMUNITY SERVICES Bill to Name: 4532 Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext:2103 ze to The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorrovide be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, p a memo justifying the hold. A$TI7RN THE LIST TO THE RECORDS DIVISION HY NOVEMBER 6, 2002. Dates On Destroy Mark Destroy Permanent Record Title Record Title Name Beginning Ending Hold? 12/31/2002 Location Space# ( (X.) Code Box Number Code (Box Contents) 3 Shred 26661 19010.] Registration Forme 8 Receipto 06/01/3000 11/30/2000 11/30/2003 03-03-03 Box Contente: Regiet deposit-/receipt- (6/00 - 11/00) FOLDER Description 06/01/2000 11/30/2000 Registration FOrm- 6 Rece 1 Summer s Fall 2DOo registration deposits S receipts 05/30/2000 12/19/2000 12/14/2002 07-05-03 3 Shred 2278" 14010.2 Registration FOLIDs 6 Receipts Box Contents: Regiet Form- 0 Deposita 10/00 - 12/00 11/19/1002 07-OS-03 3 ' 19010.2 Registration Dorms 6 Receipt. 08/21/2000 12/14/2000 mShred 2279 + AW Bax Contente: Regi-t Forma 8/00 - 12/00 Iw 01/01/2000 12/31/2000 12/31/2002 03-03-02 1 Shred 2667 19010.2 Registration Dorms a Receipts r� Box Contents: Regis forme, deposit-/rec (1000) FOLDER Description 01/01/2000 12/31/2000 Registration Forms R Rece 1 Regi-t forms, receipts, deposits for cls-see/programs/actio it iee N 01/01/2000 12/31/2000 Registration Forms 6 Rece O 2 including playschool for the calendar year 2000 -00 01 7 Z I / V/ oz 1( /Lo/ez m o ( / / Z C� Markman, City Attorney C xevin M Ardis, Comm Svcs Dir Date J Date Melieea Morales, Sr. Admin Sec Date Page CD 3 W C 0 Notification Number 10/21/2002 126 Destruction Notification Report 17:18:25 - - W 03 City of Rancho Cucamonga Records Management Division (n(D 0 +55c wmwun aa'r naxv uaa Z6 O Bill to Name: 4532 0 Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext:2103 - 0) p The following records are due for destruction on 12/31/2002. Place your initials next to BACK box you authorize to O N be destroyed, then sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide W O a memo justifying the hold. (0 - RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (x) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# Shred 2666 1 14010.2 Registration Pores 4 Receipts 01/01/2000 12/31/2000 12/31/2002 04-03-01 5 Box Contents: Registration deposits (2000) F01,DER Description 1 Registration deposits for classes/programa/tripe (2000) 01/01/2000 12/31/2000 Registration Forma 6 Rece .Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 13 ( gxcluding boxes on hold or boxes with folders on hold or checked out, and excluding boxes selected for exception ) 1l/ /oZ II/ab 07- Date Melissa Morales, Sr. Admin Sec Date Eevia M dle, Comm Svcs Dir Date iiiM Markman, City Attorney Page 4 Resolution No. 02-309 Page 60 of 65 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents G.. (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Library (4533) Requestor: Vivian Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and,as such,are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 11300.1 -Donation records Calendar year 1998 11800.2-Public Services&Relations Calendar year 1998 11801.0-Public Inquiries&Complaints Calendar year 1998 4012.3-Revenue Files Calendar year 2000 4020.5-Grants All that have been completed and audited prior to 1/1/1994 5030.0-Library Board Agendas All thru calendar year 2001 (after scanning) 5030.5-Volunteer Program records All that became inactive prior to 1/1/1998 7041.1 -Fines Collected It Calendar year 1998 AW, 1010,q - Atad;e iaayes o-f U6rarvJ B,,rat mt5 L111 4,rk a 13.lacoo Department Approval U City ttorney Appro 1 Qan I �,, /o aq oz t � 0 Signature Date Signatu Date Council Approval Date/Resolution# Destroyed by: 1,2�q I 2n0)- 0,_ 3 l Signature Date Resolution No. 02-309 Page 61 of 65 l CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents +7< (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Engineering(Admin)(Dent 4637) Requester: Diane Whyte I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center,and, as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) X1020.1 -General Correspondence Calendar year 2000 '11101.8-Street Vacations All that were approved prior to 1/1/2001 l 1700.9-Flood Plain(FEMA) All that were superseded prior to 1/1/1993 2050.2-Dept'l Budget Working Papers Calendar year 2000 4010.3-Assessment Districts All that were approved thru 12/31/2002(to be transferred to the Special Districts Division) Department Approval city (Attorney Approval Si ature Date Signature Date Council Approval Date/Resolution# Destroyed by: i.2lgLwa- (9_-3CA Signature Date Notification Number 10/21/2002 127 Destruction Notification Report 17:33:05 City of Rancho Cucamonga Records Management Division 4637 ENOINBERINO/ADMIN Bill to Name: 4637 Records Coordinator: NHYTE, DIANE Mail Code: Phone: (909)477-2700 ext:4013 The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to be destroyed, than sign 6 date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (xl Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location space# n/Recyc 2614 . 10020.8 subdivisions 6 Developments (DR's) 01/01/1989 12/31/1999 HOLD 12/31/2001 0 / BOX RECORD TITLE #10020.8 ON HOLD / FOLDER #1 RECORD TITLE 810020.8 ON HOLD / Box Contents: NDR's & DR's FOLDER Description 1 KDR 93-29; DR 89-09; DR 96-27; DR 97-30, 97-35, 97-36. 97-44; 01/01/1989 12/31/1999 Subdivisions & Developmen 2 DR 98-07, 98-11, 98-23, 98-24, 98-25, 98-26, 98-27, 98-28, 98-34; 01/01/1989 12/31/1999 Subdivisions & Developmen 3 DR 99-02, 99-03, 99-07, 99-26, 99-29, 99-44, 99-50 01/01/1989 12/31/1999 Subdivisions & Developmen 4 ... Need. to be Scared 01/01/1989 12/31/1999 Subdivisions & Developmen c /R-.y- 2579 ✓ 10020.8 Subdivisions & Developments (DR's) 02/01/1990 07/31/2000 --MOLD-* 07/31/2002 06-03-03 1 / BOX RECORD TITLE #10020.8 ON HOLD / FOLDER #1 RECORD TITLE #10020.8 ON HOLD / Box Contents: DR's (2/1990 - 7/2000) FOLDER Description 1 DR 90-05, DR 90-12 02/01/1990 07/31/2000 Subdivisions & Developmen 2 DR 91-03 02/01/1990 07/31/2000 Subdivisions & Developmen 3 DR 92-11 02/01/1990 07/31/2000 Subdivisions & Developmen 4 DR 93-03, DR 93-05, DR 93-20 02/01/1990 07/31/2000 Subdivisions & Developmen (D 5 DR 94-14 02/01/1990 07/31/2000 Subdivisions & Developmen 6 DR 95-02, DR 95-17, DR 95-29, DR 95-30, DR 95-33 02/01/1990 07/31/2000 Subdivisions & Developmen C_ 7 DR 96-02, DR 96-08, DR 96-10, DR 96-11, DR 96-13 02/01/1990 07/31/2000 Subdivisions & Developmen p' 8 OR 96-16, DR 96-26, DR 96-28, DR 96-33 02/01/1990 07/31/2000 Subdivisions & Developmen D3 :3 aD Z (D b (0/ /(/LO/ O lio Date Shin Boe M W Deputy City Engr Date e ' eil, City Engineer Date J' Markman, City Attorney m O (71 (D Page 1 Notification Number 10/21/2002 127 Destruction Notification Report 17:33:06 City of Rancho Cucamonga a) (CD Q N Records Management Division N O me O Bill to Name: 4637 Records Coordinator: NHYTS, DIANE Mail Coda: Phone: (909)477-2700 ext:4013 al CD p The following records are due for destruction on 12/31/2002. Place your initials next to EACH box you authorize to O N3 be destroyed, then sign & date the bottom of EACH y gn page. If you want a box held for an additional 6 months, provide 0 a memo justifying the hold. RETURN THE LIST TO THE RECORDS DIVISION BY NOVEMBER 6, 2002. Mark Destroy Permanent Record Title Record Title Name Dates On Destroy (Y) Code Box Number Code (Box Contents) Beginning Ending Hold? 12/31/2002 Location Space# 9 DR 97-05, DR 97-09, DR 97-13, DR 97-14, 02/01/1990 07/31/2000 Subdivisions & Developmen 10 DR 97-16, DR 97-24, DR 97-31, DR 97-45 02/01/1990 07/31/2000 Subdivisions & Developmen 11 DR 98-14, DR 98-16, OR 98-18, DR 98-22 02/01/1990 07/31/2000 Subdivisions & Developmen 12 DR 99-30, DR 99-74 02/01/1990 07/31/2000 Subdivisions & Developmen 13 `.. Scanned October, 2001 — 02/01/1990 07/31/2000 Subdivisions & Developmen Eligible Boxes on Hold - 2 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 0 ( Excluding boxes on hold or boxes with folder. on hold or checked out, and excluding boxes selected for exception ) Date Shint Boe Deputy City Engr Date a 0City Engineer Date Markman, City Attorney Page 1 Resolution No. 02-309 Page 64 of 65 r. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the Dec.,2002 semi-annual destruction. Sign,date and return to the Records Division by November 6,2002. Do not destroy listed records until notified by the Records Coordinator that approval was granted.) Department: Engineering(Traffic/Design)(Dept 4639) Requestor: Sue Cooper I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center,and,as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 -General Correspondence Calendar year 2000 11100.4-Streets&Highways Master Plan All that were superseded prior to 1/1/2001 (to be transferred to City archives—Larry Henderson) 1.0-Speed Zone Studies All that were superseded prior to 1/1/2001 11610.2-Street Maps All that were superseded prior to 1/1/2001 (to be transferred to City archives-Larry Henderson) 11610.3-Signal System Maps All that were superseded prior to 1/1/2001 11620.1 -Traffic Signal Maintenance Calendar year 1999 2050.2-Dept't Budget Working Papers Calendar year 2000 }off 7030.8-Traffic Counts All that were superseded prior to 1/1/2000 8020.4-Overload Permits All that were expired/completed/terminated prior to 1/1/2001 8060.2-Multi-year projections for Cap Improve. Calendar year 2000 Dep rtment Approval ity ttorney Ap ro .'I cE' 1t � o-z_ g to Date Sumatur Date Council Approval Date/Resolution# Destroyed by: Signature Date Resolution No. 02-309 Page 65 of 65 R A N C H O C U C A M O N G A LNCINE ERINc DEPARTMENT Memorandum DATE: November 6, 2002 TO: Diane Young, Records Coordinator FROM: Jon Gillespie,Traffic Engineer jfi�� SUBJECT: Records Item #11411.0 — Speed Zone Studies and Items#7030.8—Traffic counts are both valid for a period of five (5) years. After they are more than 5 years old, they become obsolete and should be purged. Therefore, speed zone studies and traffic counts done before January 1, 1998 should be purged. If you have any questions, please call me at extension 4051. C: Diane Whyte, Sr. Admin. Secretary I 1106young h.O�j