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Home My WebLink About2001/01/04 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on /~-~-~ , at //300 ~.~ , I posted a true and correct copy of the meeting agenda dated //~//O/ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on · /~/~. ~t ~°c~6 , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 7:00 p.m. January 4, 2001 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, Presidem Pro Tem Donna Bradshaw, Boardmember Ravenel Wimberly, Boardmember Joyce Womack, Boardmember ' ~.'~ Board of Library Trustees Agenda Regular Meeting, January 4, 2001 ! A. CALL TO ORDER 1. Roll Call: Howdyshell , Bradshaw __~ Swistock __, Wimberly __ and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: December 7, 2000 1 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral report presented by staff. 2. Budget Report: report presented by Deborah Clark, Library Director. 5 Attachments will be presented at the meeting. 3. Approval of CDBG Grant request for $10,000 to support the "Back to Basics" 17 . Program in 2001/2002: report presented by Deborah Clark, Library Director. 4. Library In-Service: Oral report prqsented by staff. 5. Bookmobile Project: Oral report presented by staff. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Discussion of regular meeting and location. Report attached. 40 2. Donor Wall Update. Oral update presented by Deborah Clark, Library 41 Director. 3. Budget Process for 2001/2002. Oral report by Deborah Clark, Library Director. 4. Training opportunity for Library Trustees. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. . Board of,Library Trustees Agenda Regular Meeting, January 4, 2001 2 F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, December 28, 2000, 6:00 p.m., seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: January 4, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the December 7 Regular Meeting. BACKGROUND/ANALYSIS Attached, please find the minutes for tl~e Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. h~,Ka~yeeSpectfully subn~tted, Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on December 7, 2000, in the Story room of the Rancho Cucamonga Public Library, located at 7368 Archibald Avenue, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. and Boardmember Bradshaw led the pledge of allegiance. Present were Boardmembers Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, References Services Coordinator, Karye Hood, Reference Librarian, Rose Manela, Literacy Supervisor, Jason Daly, Outreach Coordinator- Bookmobile, Donna Wamsley and Nick Smiderle, part-time Library Assistants and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: November 2, 2000. MOTION: Moved by Boardmember Womack to approve the minutes, seconded by Boardmember Wimberly. Motion carried, 3-0-2 (with Howdyshell and Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the status of the Library to the Board. Robert Karatsu, Library Services Manager, reviewed the California Library Association conference with the Board. Renee Tobin, Senior Librarian, stated staff had been working on the library card drive with the schools. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed budget handouts with the Library Board. Library Board Minutes December 7, 2000 Page 2 C3. Introduction of New Staff Members: oral report presented by Deborah Clark, Library Director. Rose Manela, Literacy Supervisor, introduced her part-time Library Assistants, Donna Wamsley and Nick Smiderle to the Board. Renee Tobin, Senior Librarian, introduced Jason Daly, Outreach Coordinator-Bookmobile, to the Board. C4. Update on "Reader's Circle," the library reading club. Oral report by Karye Hood, Reference Librarian. Karye Hood, Reference Librarian, gave an oral report on the "Reader's Circle" Bookclub, which meets monthly at the Library. D. BOARD BUSINESS D1. Discussion of regular meeting day location. Oral report by Vivian Garcia. Boardmember Bradshaw asked for this item to be held over until the next meeting when President Howdyshell and Boardmember Swistock would be present. D2. Donor Wall Update: Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report to the Board. After the meeting, the Boardmembers were requested to look at the "mock" donor wall hanging on the wall. D3. Matter of collection agency account. Ms. Nicole J. Chevolek will present a case for waiving of fees. Deborah Clark, Library Director, stated Ms. Chevolek decided not to appear before the Library Board on this matter, but was referring the matter to an attorney. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Library Board of Trustees regular meeting day and location. Library Board Minutes December 7, 2000 Page 3 E2. Bookmobile Report E3. Budget Report E4. State Training for Library Trustees F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by Boardmember Wimberly to adjourn, seconded by Boardmember Womack. Motion carried, 3-0-2 (with Howdyshell and Swistock absent). Meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Oarcia Administrative Secretary Approved: R A N C H O C U C A M O N G a 1D U 5I~1C ]~ I B 1~ A 1~ Y Staff Report DATE: January 4, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 200012001 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report December" will be available at the meeting. Schedule B, titled "Balance Sheet FY 2000/2001" will be available at the meeting. Schedule C, titled "Library Expenditures "2000/2001" is an accounting of all funds expended so far this fiscal year. Also included are the expenditure figures for Library Redevelopment Agency funds. The spreadsheets are attached, along with an Executive report identifying highlights. FISCAL IMPACT None (~R~e,s pecffu Ily ~u bFl~ed, Deborah Kaye Clark Library Director EXECUTIVE SUMMARY OF STATUS OF BUDGET Library Expenditures: Summary: Expenditures at the mid point in the year are at 49%, on track. Highlights: $010: Part Time Salaries We are still experiencing modest savings in the category of part time salaries. Since business is not increasing, this trend will continue. $100: Travel & Meetings Due to some great conference opportunities, this account is nearly spent. I will be transferring funds into this account to cover Legislative Day in the Spring and other training opportunities that come up. Traditionally, we have underspent in this account. 5200: Operations Book purchases are at 57%, so we are now on target for spending in that account. 5300: Contract Services Due to a miscommunication from other Departments, the Xerox fund is seriously under budget. While the Library was directed to place $8,000 to cover 2000/2001 costs, the actual number is now estimated at $14,000. We will transfer the appropriate funds necessary during the mid-year budget process. 5403: Electric Utilities We will be watching this account to track the rising cost o£electricity. Since we have no con~'ol over these costs, we will simply make ~'ansfers if necessary. After School Learning Program Summary: With 36% &the funds spent at 50% of the year, we show some savings, particularly in the part time salaries. This trend, originally due to vacations and the fact that most activities in this program begin in September, will continue through January. Library Assistant Alan is reducing the number of hours he has to dedicate to the program, since he has taken a full time job at La Veme College. We will assess the program to see if the hours need to be replaced. Library Board of Trustees Summary: Travel and Meetings is the main account of interest in this new budget category. Expenditures reflect the attendance of new Board Member Wimberly and Board Member Womack at the November California Library Association Conference in Santa Clara. -2- Adult Literacy: Summary: No change 46% of the funds have been spent at 50% into the year. This is the first year that the program has relied solely on state matching funds ($1 of state to each $5 of local funds) and the amount received from the State is less than budgeted. We will be looking for savings in this program to balance the budget. Staff is proceeding cautiously in ali matters of expenditure. Redevelopment Expenditures: Summary: Overall spending is on target. Capital Outlay, where most of the funds remain, is scheduled to be spent by Spring of this year. Highlights: Project Improvement Costs: Compact shelving for the second floor is going to be installed in February of 2001. This will allow storage for app. 10,000 items on the second floor of the Library. The Donor Wall is scheduled to be installed by April of 2001. The remaining project improvement costs are in the hands of the Facilities Department of the City of Rancho Cucamonga. Bookmobile Expenditures: Summary: The Bookmobile budget is a mixture of City funds and State Grant funds. The spending is below where it was anticipated to be, due to the delay caused by the hoped for funding of the bookmobile by the Federal Government. Since funding was denied, budget juggling will be occurring in this fund. Highlights: 1300 Part Time Salaries: Originally, $42,800 was approved in the part time salaries category of the budget. Since the receipt of the State Grant for salaries to plan the project, app. $35,000 of those funds are available for reallocation. 3931 Vehicle Maintenance: Originally planned to be used for vehicle repair, these funds are available to pay for any repairs deemed appropriate to get a temporary vehicle up and running to serve as a Kidsmobile by Spring of 2001. 7045 Vehicles: $200,000 was allocated to cover the purchase ora new vehicle to serve as a Kidsmobile. Since this vehicle will not be received until 2001/2002 budget year, some of these funds can be redirected to support the refurbishing of a temporary Kidsmobile. The refurbished vehicle will be used as a Kidsmobile until receipt of the permanent vehicle. In the year 2002, it is proposed the temporary vehicle be turned into a Senior Mobile, with services offered to Senior Centers, Retirement and Convalescent Homes, Trailer Park Homes and other appropriate sites. -3- LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF 200012001 CATEGORY REMAINING SPENT YEAR 129060'1 PERSONNEL 50% 5000 REGULAR SALARIES $556,670 $41,768 $43,492 $64,958 $43,488 $43,488 $43,488 $280,681 $280,681 $275,989 50% 5005 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 5010 PART TIME SALARIES $344,020 $20,867 $22,256 $31,864 $23,106 $22,072 $24,881 $145,045 $145,045 $198,975 42% 5030 FRINGE BENEFITS $215,350 $17,945.83 $17,945.83 $17,945.83 $17,945.83 $17,945.83 $17,945.83 $107,675 $107,675 $107,675 50% TOTAL PERSONNEL $1,116,040 $80,581 $83,694 $114,767 $84,539 $83,505 $86,314 $533,401 $533,401 $582,639 48% OPERATIONS 5100 TRAVEL & MEETINGS $4,000 $3,814 $186 95% ALA Conference $0 Hood - workshop $100 $100 Clark - workshops $125 $144 $269 Karatsu-workshops $62 $62 Meeting Supplies $53 $4 $57 California Air Tickets $137 $980 $1,117 Inservice Workshops $135 $135 ILS Workshops $0 CLA Conference $1,095 $805 $159 $2,059 Library in service $14 $14 CLA Legislative Day $0 5105 MILEAGE $5,800 $1,878 $3,922 32% Auto Allowance $4,800 $400 $400 $400 $400 $1,600 $1,600 $3,200 33% Reimbursement $1,000 $0 $278 $722 28% 03 Garcia $62 $28 $44 $28 $23 $185 $21 $21 $8 $50 Pages Manela $7 $5 $12 Corwin $0 Janecek $32 $32 Conference Mileage $0 5200 MAINTENANCE/OPER $203,900 $123,706 $80,194 61% Encumbrances $15,000 $15,000 Differences $0 Cash Receipts $0 Printing/Postage $2,000 $0 $1,093 $907 55% Printing $258 $258 Postage $165 $320 $350 $835 Office Supplies $20,000 $12,260 $7,740 61% Library Cards $0 Emergency Supplies $138 $138 Cataloging Supplies $2,200 $327 $2,097 $211 $221 $47 $5,103 Computer Table/Book trucks/File Cabinets $781 $781 Photography $7 $7 8 Ave. graphics $0 Office Depot $2,000 $1,000 $2,100 $5,100 Office machine repair $0 Letterhead $381 $381 Miscellaneous $38 $3 $41 Petty Cash $9 $9 Computer supplies $64 $40 $104 Stationary $0 Federal Express $25 $25 Board Supplies $88 $138 $345 $571 Libds Design Training $600 $600 Special Program Supplies $10,000 $4,362 $5,638 44% Children's Supplies $3 $113 $13 $120 $249 Children's Programs - Fdends $2 $72 $51 $148 $273 Administration Office supplies $27 $216 $243 intedibrary Loan $0 Adult Programs $8 $65 $73 Summer Reading Program (FR) $16 $342 $38 $396 Foundation Expenses $871 $871 Literacy Projects $0 Volunteer Supplies $373 $853 $1,226 Radios for monitors $1,031 $1,031 Advertising/Promotions $3,000 $0 $204 $2,796 7% National Library Week - Friends $47 $47 $94 Recruitments $110 $110 Telethon $0 Float (Fdends funded) $0 Books/Materials $154,900 $88,527 $66,373 57% Bookstore rush $4,922 $2,362 $1,037 $2,000 $174 $538 $11,033 Young Adult Books $623 $623 Childrens Books $8,946 $3,286 $1,721 $14 $795 $1,419 $16,181 Brodart Books $29,388 $29,388 Reference Books $2,073 $638 $1,500 $175 $2,725 $7,110 Literacy Books $0 Rental Collection $2,293 $2,293 Reference CD's $451 $451 Circulating Instructional CD's $2,000 $2,250 $1,000 $5,250 Large Print Books - Fdends $193 $193 Books on Tape - Fdends $7,420 $52 $1,784 $48 $9,304 Video $1,500 $130 $1,630 CD's (music) $2,000 $1,000 $1,000 $4,000 Spanish Language $216 $855 $1,071 Rocket E book (hardware) $320 $320 Software Maintenance $0 Magazines/Publications $12,000 $228 $27 $1,000 $85 $1,340 $1,340 $10,660 11% Training $1,000 $0 $0 $1,000 0% Bindery $1,000 $0 $0 $1,000 0% 5280 Equipment MaintJDeprec. $520 $0 $0 $520 0% 5160 DUES $2,150 $495 $1,655 23% American Libra~ Assoc. $450 $0 $0 $450 0% MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0i California Library Assoc. $200 $345 $345 $345 ($145) 173% Inland Library system $1,500 $0 $0 $1,500 0% CALTAC 0 $0 $0 $0 #DIV/01 5415 GENERAL LIABILITY $4,'180 $0 $0 $4,180 0% 5300 CONTRACT SERVICES $133,000 $52,207 $80,793 39% Encumbrances $5,000 $5,000 Offic Equip/Maintenance $8,000 $0 $13,947 $8,000 174% Xerox Fund $929 $13,018 $13,947 Book Bindery $0 Contract Salaries $0 $0 Book Processing $25,000 $5,000 $15 $5,015 $5,015 $19,985 20% OCLC $0 $600 $600 ($600) #DIV/0! S.B. County $50,000 $0 $0 $50,000 0% Collection Agency $5,000 $2,000 $2,000 $2,000 $3,000 40% Self Check Maintenance $7,000 $0 $0 $7,000 0% Telephone Maintenance $3,000 $429 $429 $429 $2,571 14% Computer Tech Services $35,000 $25,216 $25,216 $25,216 $9,784 72% Evening Meeting Charges $0 $0 $0 5400 TELEPHONE $18,000 $2,974 $15,026 17% 989-8277 (Rotary line) $231 $550 $781 181-1185 (T1 line) $207 $207 $207 $620 948-9900 $300 $306 $302 $908 476-2793 (iSDN Line) $0 980-0871 (EMS & Security) $59 $57 $120 $237 9804361 (Elevator) $28 $27 $55 $111 987-3271 (Irrigation Sprink,) $0 987-9671 $0 989-6904 (Public Fax) $31 $32 $63 $126 481-6724 $27 $27 $27 $82 MCI $81 $28 $109 5402 WATER UTILITIES $3,000 $991 $2,009 33% Inside Use $207 $204 $411 Landscaping $229 $314 $543 Fireline water $37 $37 5403 ELECTRIC UTILITIES $48,000 $5,249 $5,377 $5,410 $5,600 $5,590 $27,226 $27,226 $20,774 67% TOTAL LIBRARY BUDGET $1,538,590 $158,759 $116,638 $133,888 $125,198 $92,234 $119,974 $746,690 $746,690 $791,900 49% AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center 4533 2000/2001 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 1100 REGULAR SALARIES $13,390 $1,080.80 $1,081 $1,621 $1,081 $1,081 $1,081 $7,025 $7,025 $6,365 52% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES* $26,000 $508 $1,475 $721 $700 $289 $855 $4,549 $4,549 $21,451 17% 1900 FRINGE BENEFITS $5,270 $439 $439 $439 $439 $439 $439 $2,635 $2,635 $2,635 50% TOTAL PERSONNEL $44,660 $2,028 $2,995 $2,781 $2,220 $1,809 $2,375 $14,209 $14,209 $30,451 32% OPERATIONS 3100 TRAVEL & MEETINGS $0 $0 $0 $0 $9 0% 3300 MILEAGE $0 $0 $0 $0 $0 0% 3900 MAINTENANCE/OPER $800 $298 $202 60% Encumbrances $0 $0 Differences $0 $0 Office Supplies $250 $0 $50 $62 $11 $123 $250 0% Books/Materials $250 $0 $100 $33 $133 $250 0% Training refreshments $31 $11 $42 3956 DUES $0 $0 $0 $0 $8 3960 GENERAL LIABILITY $20 $0 $0 $20 6028 CONTRACT SERVICES $1,000 $1,000 $0 100% Tutor Training $1,000 $500 $500 $1,000 $1,000 $0 100% TOTAL LIBRARY BUDGET $46,180 $2,528 $3,076 $2,892 $2,782 $1,853 $2,375 $15,507 $16,507 $30,673 36% * INCLUDES $10,000 FROM CDBG LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center4535 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% TOTAL PERSONNEL $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 OPERATIONS 3100 TRAVEL & MEETINGS $3,000 $987 $987 $2,013 33% CIA Wimberly $337 $230 $0 Womack $190 $230 $0 Milrenium Conference CIA Legislative Day 3300 MILEAGE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 3900 MAINTENANCE/OPER $0 $0 $0 $0 $0 $0 $0 $0 $0 ' $0 0% 3956 DUES $350 $0 $0 $0 $0 $0 $0 $0 $0 $350 0% TOTAL LIBRARY BUDGET $3,350 $0 $0 $527- $460 $0 $0 $987 $987 $2,363 29% ADULT LITERACY JUL AUG SEP OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center4532 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 50% 1 t 00 REGULAR SALARIES $22,540 $1,691 $1,729 $2,594 $1,729 $1,729 $1,729 $11,202 $11,202 $11,338 50% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $11,700 $0 $0 $516 $1,449 . $1,438 $1,740 $5,143 $5,143 $6,557 44% 1900 FRINGE BENEFITS $8,570 $714.17 $714.17 $714.17 $714.17 $714.17 $714.17 $4,285 $4,285 $4,285 50% TOTAL PERSONNEL $42,810 $2,406 $2,443 $3,824 $3,892 $3,881 $4,183 $20,630 $20,630 $22,180 48% OPERATIONS 3100 TRAVEL & MEETINGS $1,000 $172 $828 17% FFL Meetings $62 $62 Literacy Meetings $0 $100 $10 $110 3300 MILEAGE $380 $0 $73 $73 $73 $307 19% 3900 MAINTENANCE/OPER $2,000 $1,457 $543 73% O~ce Supplies $800 $430 $84 $0- $10 $100 $624 $176 0% Families for Literacy Curriculum Materials $1,000 $641 $55 $696 $304 Books/Materials $200 $0 $18 $0 $13 $31 $169 0% Storytimes $106 $106 3960 GENERAL LIABILITY $0 $0 $0 $0 $0 $0 $0 $0 $0 6028 CONTRACT SERVICES $2,500 $2,500 0% Tutor Training $2,500 $0 $0 $0 $0 $0 $0 $0 $0 $2,500 0% TOTAL LIBRARY BUDGET $48,690 $2,835 $2,646 $3,907 $4,7:11 $4,036 $4,196 $22,332 $22,332 $26,358 46% REDEVELOPMENT EXPENDITURES FY 200012001 TOTALS FUNDS % % OF JUL AUG SEP OCT NOV DEC SPENT REMAINING SPENT YEAR OPERATIONS 50% Maintenance/Operations $142,000 $92,81t 35% Books $70,369 $3,649 ~ $5,000 $602 $9,251 $61,118 Value Line $175 $1,045 $74 $1,294 ($1,294) Morning Star Mutual Funds $910 $910 ($910) Terminal: Circulation $533 $533 ($533) On-Line data bases $0 LA Times 1985-present $3,605 $3,605 $3,605 $0 Business Disc OnLine $6,030 $6,030 $9,219 $15,249 ($9,219) Literature Resource Center $16,996 $16,996 $16,996, ($0) SIRS $1,350 $1,350 $1,350 $0 Business Magazine Index $11,150 $0 $11,150 Magazine Index $9,500 $0 $9,500 Reference Center Magazines FT $14,500 $0 $14,500 Health Reference Center .$8,500 $0 $8,500 SubTotal $142,000 $30,280 $5,708 $3,305 $74 $9,219 $602 $49,189 $92,811 CAPITAL OUTLAY Project Improvement Costs $72,000 $0 $72,000 0% ADA Retrofits $12,000 $0 $12,000 Donor Wall Installation $10,000 $1,000 $1,000 $9,000 Replace Entry Carpet $18,000 $0 $18,000 Install Compact Shelving $32,000 $0 $32,000 Fixed Asset Acquisition $8,000 .; $779 90% Chairs $0 Book Rack $1,544 $1,544 Shelving $4,168 $4,168 Cabinet for paper $1,508 $1,508 SubTotal $3,053 $0 $0 $0 $0 $4,168 $7,221 TOTALS $222,000 $33,333 $5,708 $3,305 $74 $9,219 $4,770 $56,409 $165,591 25% BOOKMOBILE SERVICES OCT NOV DEC TOTALS SPENT PER FUNDS % % OF Cost Center4534 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 26% 1 t00 REGULAR SALARIES $38,000 $0 $0 $1,386 $1.386 $1,386 $36,614 4% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $56.300 $0 $0 $0 $0 _ $0 $56,300 0% 1900 FRINGE BENEFITS $15,360 $0 $0 $0 $0 $0 $15,360 0% TOTAL PERSONNEL $109,660 $0 $0 $1,386 $1,386 $1,386 $108,274 1% OPERATIONS 3100 TRAVEL & MEETINGS $1,000 $0 $0 $0 $0 $0 $1,000 0% 3300 MILEAGE $300 $29 $0 $0 $29 $29 $271 0% 3900 MAINTENANCE/OPER $92,000 $0 $3,670 $48,330 7% Office Supplies $2,000 $0 $232 $232 $1,768 12% Books/Materials $50,000 $0 $3,438 $3,438 $46,562 7% 3931 VEHICLE MAINTENANCE $6,000 $0 $0 $0 $6,000 0% 3956 DUES $0 $0 $0 $0 $0 0% 3960 GENERAL LIABILITY $580 $0 $0 $0 $580 0% 6028 CONTRACT SERVICES $0 $0 $0 $0 $0 0% 7044 CAPITAL OUTLAY/EQUIPMENT $10,000 $0 $0 $0 $10,000 0% 7045 CAPITAL OUTLAY/VEHICLES $200,000 $0 $0 $0 $200,000 0% Bookmobile $0 ADA Compliance $0 Cyber Capability $0 7047 CAPITAL OUTLAY/COMPUTER EQUIP $10,000 $3,674 $6,326 37% 4 Standard Computers $10,000 $0 $3,674 $0 $3,674 $6,326 37% TOTAL LIBRARY BUDGET $389,540 $29 $3,674 $5,055 $8,759 $8,789 $374,781 2% I~ a N C H O C U C A M O N GA PUBLIC LIBRARY Staff Report DATE: January 4, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF CDBG GRANT APPLICATION. RECOMMENDATION That the Library Board approve an application for CDBG grant funds in the amount of $10,000 to support the "Back to Basics" Learning Program. BACKGROUND/ANALYSIS For the past two years, the Rancho Cucamonga Public Library has received funding from the CDBG program in support of the afterschool learning program called "Back to Basics". The same request for funding has been issued this year. FISCAL IMPACT The acquisition of an additional sum of $10,000 to support the budget for the Afterschool Learning Programs division. · Respectfully submitted Deborah Kaye Clark, Library Director PUBLIC SERVICE PROGRAMS Public service programs involve the use of CDBG funds to pay the non-construction costs of providing services such as graffiti removal, social services, employment, housing, legal, health, and education. A. Applicant Information 1. Name of Applicant: Deborah Kaye Clark 2. Agency: Rancho Cucamonga Public Library 3. Mailing Address: 7368 Archibald Ave., Rancho Cucamonga, CA 91730 4. Program Site: Rancho Cucamonga Public Library 5. Phone Number: (909) 948-9900, ext. 5020 6. Contact Person and Title: Deborah Kaye Clark, Library Director 7. Legal Property Owner: City of Rancho Cucamonga 8. Is applicant a public agency: Yes XX No 9. Local zoning restrictions that would affect the proposed program(s). None. 10. Provide a brief program description. (A detailed description is also required in Section C1, Page 1-8). The "Back to Basics" program trains volunteer tutors to work with 7 to 12 year old children identified by the school persom~el as "at risk" (challenged economically & educationally) and who are reading and writing below their grade levels. 11. Requested CDBG Allocation (Per Program): $10,000 for the "Back to Basics" afterschool tutoring program. 12. The following items must be submitted in order for the application to be considered. Include only 1 copy of each item. See Section E (page 1-13) for a detailed description of each submittal requirement. · Project Application · Articles of Incorporation and Bylaws · State and Federal Tax Exemption Determination Letters · Form 990 with the IRS · List of Board of Directors · Board of Directors Authorization to Request Funds · Board of Directors Designation of Authorized Official · Organizational Chart · Resume of Program Administrator · Resume of Fiscal Officer · Financial Statement and Most Recent Audit · Conflict of Interest Statement · Long Range Plan · Evidence of Liability Insurance · Evidence of Workers' Compensation Insurance B. Agency Overview 1. Provide a background summary of the agency's history in this geographical area including such information as length of time in operation, date of incorporation, type of corporation, etc. The Rancho Cucamonga Public Library was created by the City of Rancho Cucamonga in 1994, after the City withdrew from the San Bemardino County Library service area. The current library opened its doors in September of 1994 as a department of the City of Rancho Cucamonga. 2. Describe the agency's overall mission/purpose. The Rancho Cucamonga Public Library supports educational and cultural pursuits of the community and provides the general public of all ages with reading and viewing materials, informational assistance, literacy instruction, computer literacy instruction and programs of educational value. The library also seeks to instill the value of literacy in young and old. 3. By title, list the specific programs that the agency operates. General Library Services West End Literacy League "Back to Basics" learning program Technology Center "Project REACH", a bookmobile program for children (starting in 2001) 4. Describe existing staff positions and qualifications. Identify whether or not the agency has a personnel manual with an affirmative action plan and grievance procedure. Complete the attached chart titled "Staff and Volunteer Profile". Key staff positions include: Deborah Clark, Library Director: Masters in Library Science; 28 years experience, 18 as executive management. Robert Karatsu, Principal Librarian: Masters in Library Science; 23 years experience. Renee Tobin, Children's Librarian: Masters in Library Science; 23 years experience. Linda Janacek, Back to Basics Supervisor. Linda has worked with the Children's Staff for the Rancho Cucamonga Public Library for the past three years and combines public library with school library experience. For the past 6 months, she has served as the Back to Basics Program Coordinator. Rosario Manela, Literacy Supervisor: Rosie has worked at the Rancho Cucamonga Public Library first as the Literacy Clerk for four years and as the Literacy Supervisor for one year. The above listed are Rancho Cucamonga city employees. The City of Rancho Cucamonga has detailed grievance procedures and an affirmative action plan consistent with the laws of the State of Califomia. 5. Identify whether or not the agency has liability and workers' compensation insurance coverage, in what amount, and with what insuring company. Identify whether or not the agency has fidelity bond coverage for principal staff who handle the agency's accounts, in what amount, and with what insuring agency. Yes, through the City of Rancho Cucamonga. STAFF AND VOLUNTEER PROFILE Total No of Porsono 51 II..~ I~ II ~"* I I 3 -8 134, "~%' Professional S~ff It I II J _ *' '"''' ~''' ' ~o~i*ion~ ~ II ~ I~ ~ I ~'~1 ~ SuppodStaff~E 22-4 II~~;~t~~E~ ~~A¢~;~'-~':~:: VolunteemAdministrativeT°~lN°'°fV°luntoorSB°ard 9115 ~ IIS~ IIII ~ II II ", · ., Direct Sewice Vo unteem 8 5 3 1 5 4 7 8 8 ~ 6 9 6 ~ = Full ~ Equi~len[ · * ~e sum of ~lumns A ~mugh G must equal ~1 agen~ ~lumn. City of Rancho Cucamonga Page 2-4 FY 2001-2002 CDBG Application 6. Describe the agency's current overall operating budget, itemizing revenues and expenses on the attached tables titled "Total Operating Budget." Identify commitments for ongoing funding sources. Describe the agency's fiscal management system including financial reporting, record keeping, accounting systems, payment procedures, and audit requirements. The Rancho Cucamonga Public Library is funded through tax dollars earmarked for the purpose of library services. The remaining income is raised by the library through fee based services and fundraising. The State Library has doubled the funding available through the Public Library Foundation Program, funds intended to provide library services to the "underserved" in California. The Friends of the Rancho Cucamonga Public Library raise over $60,000 per year which they commit to the library for funding on-going library programs. The Library Foundation also raises app. $50,000 each year through fundraising programs. All library funds are managed and audited through the Finance Department of the City of Rancho Cucamonga and subject to the same rigorous auditing system. 7. Describe prior experience the agency may have had with CDBG funding. The Rancho Cucamonga Public Library successfully applied for a construction and community Improvements Proposal in 1995/96 to build an office and study rooms for adult literacy staff and tutoring teams. In 1999/2000 and again in 2000/2001, the Library received a $10,000 program grant to cover part time salaries for the "Back to Basics" Learning Program. TOTAL PERSONS SERVED BY THE AGENCY - UNDUPLICATED COUNT A B (B-A)/A Prior Year Most Percent Percent Coming Recent Year Low Income Change Fiscal Year Completed Estimate Rancho 75,414 82,323 10% 9% 91,000 Cucamonga Residents Non Residents 22,602 25,745 10% 14% 28,000 TOTAL 98,016 108,068 10% 10% 119,000 2-S CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 BUDGET ESTIMATED REVENUES POPULATION ESTIMATES: CENSUS 1990 = 104,887 117,474 120,240 124,385 SPECIAL FUNDS LIBRARY 1020 R C Llbrery Prop Tax/Current Yea~ Secured 854,000 871,080 937,380 1030 R C Library Prop Tax/C Y Unsecured 27,710 28,260 32,790 1040 R C Library Prop Tax/Prior Yr Sec & Unsec. 14,560 14,850 40,690 1065 R C Library Prop Tax/Supplemental Taxes 2,010 2,050 9,700 02-3901 4600 Interest Earnings 3,000 8,000 11,000 02-3901 1502 CLSA: Direct Loan 20,000 32,000 30,000 02-3901 1506 LIbrery Card Sales 0 200 300 02-3901 1507 LIbrery Fines & Fees 97,000 100,000 115,000 02-3901 1508 Media Rentals 62,500 62,500 60,000 02-3901 1509 Information Services Fees 1,000 3,000 3,000 02-3901 1510 Private Contributions 50,000 50,000 60,000 02-3901 1511 Public Library Foundation 68,000 139,140 205,200 02-3901 1513 Contribution I Fund Raising I Telethon 20,000 30,000 50,000 02-3901 1514 Aflnlty Credit Card Revenue 4,000 3,000 2,000 02-3901 7910 Sale Of Printed Materials 5,000 10,000 10,000 02-3901 8520 "Other" Revenue: 96/97 & 97/98 From Fd 111 4,000 0 0 02-3901 1515 Technology Center Revenue 15,000 10,000 10,000 02-3901 xxxx Book Mobile Fines & Fees 0 0 3,000 02-3992 8000 Transfer In: Transfer In From Fd 25 & 01 100,000 50,000 100,000 02-xxx~ x)o(x Transfer In: From Fund Balance 0 220,000 Total Library Fund 1,347,780 1,414,080 1,900,060 Reimb. State & County Parking Cit. Surcharge 03-3901 2462 State Park Cit. Surcharge 6,500 6,500 6,500 03-3901 2463 County Jail Park Cit. Surcharge 4,750 4,750 4,750 03-3901 2464 County Court Park Cit. Surcharge 4,750 4,750 4,750 Total Reimb. State & County Parking Cit. Surch 16,000 16,000 16,000 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPROPRIATION DETAIL 1998/99 Fiscal Year 1999/2000 Fiscal Year 2000/01 Library Adopted Adopted Estimated Dept Manager OBJECT # Budget Budget 6/30/200( Request Rcmd PERSONNEL 110¢ Regular Salaries 450,530 519,960 519,960 556,670 556,670 130(~ Part time Salaries 254,380 302,690 290,000 352,020 344,020 190C Fringe Benefits 174,290 200,940 200,940 215,510 215,350 PersonnelTotal: 879,200 1,023,590 1,010,900 1,124,200 1,116,040 OPERATIONS 3100 Travel & Meetings 4,000 5,000 5,000 4,000 4,000 3300 Mileage 5,000 5,000 5,000 5,200 5,200 3900 Maintenance & Operations 163,330 161,500 214,000 215,000 203,900 3932 Equipment Maintenance/Depreciation 4,440 7,980 8,930 8,310 520 3933 Emergency & Routine Vehicle & Equipment Renta 380 0 0 0 0 3956 Dues 2,100 2,100 2,050 2,150 2,150 3960 General Liability 4,220 4,220 4,220 4,390 4,180: 6028 Contract Services 175,450 132,000 139,000 135,000 133,000 8019 Telephone Utilities 15,000 16,000 18,000 18,000 18,000 8021 Water Utilities 4,000 3,000 3,000 3,000 3,000 8022 Electric Utilities 48,000 48,000 48,000 48,000 48,000 9000 Transfers Out 0 0 32,170 0 0 i Operations Total: 425,920 384,800 479,370 443,050 421,950 CAPITAL OUTLAY 7047 Computer Equipment 32,000 0 0 0 0 Capital Outlay Total: 32,000 0 0 0 0 Department Total: 1,337,120 ,408,390 ,490,270 1,567,250 1,537,990 2-7 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 FY 99/200( Fiscal Year 2000/01 Adopted Dept. Mgr. Rcmds. Adopted OBJECT # Budget Request Auth. Funded Budget 1100 PERSONNEL - FULL TIME Library Director 100% 100% 100% 100% Principal Librarian 100% 100% 100% 100% Librarian II 100% 200% 200% 200% Librarian I 300% 200% 200% 200% Library Assistant II 100% 100% 100% 100% Library Assistant I 100% 100% 100% 100°/< Administrative Secretary 100% 100% 100% 100°/~ Library Clerk 100% 100% 100% 100°/` Library Clerk 25% 0% 0% 0°/` Library Page I 100% 100% 100% 100°/` Library Page II 100% 100% 100% 100°/` Librarian I 50% 0% 0% 0% Library Assistant I 0% 25% 25% 25°/` Library Assistant I 0% 50% 50% 50°/` ALSO SEE: After School Learninq Proq (Fund 02-45331 Library Assistant I 0% 50°/` 50°/, 50°/, California Literacv CamDaion Grant (Fund 111) Librarian I 50°/, 0% 0% 0% Library Clerk 75~ 0% 0% 0% Library Assistant I 0% 75% 75% 75% 1200 PERSONNEL - OVERTIME 1300 PERSONNEL - PART TIME Library Clerks, Pages, Assistant, Monitors 4900% 4900% 4900% 4900% CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 AHP'I~OI-'t'(IA I ION DI= I AIL lYYS/Y9 t-lSCal Year lYYY/200U Piscal Year 2o00/Ol Adopted Adopted t:stimatecl Dept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd 310C TI~AVi-L & MI-I- I IN~ Library Meetings 4,000 5,000 5,000 4,000 4,000 Subtotal: 4,0O0 `5,0UU `5,UUU 4,UUU 4,UOU 3300 MILEAGE Auto Allowance 4,200 4,200 4,200 4,200 4,200 Reimbursement 800 800 800 1,000 1,000 Subtotal: .5,000 `5,000 `5,000 `5,2uu 5,200 3900 MAINTENANCE & OPERATION Printing & Postage 2,000 2,000 2,000 2,000 2,000 'Office Supplies 18,000 18,000 20,000 ' 20,000 20,000 Special Programs Supplies 8,000 10,000 10,000 10,000 10,000 Books/Materials 100,000 100,000 150,000 150,000 139,900 Magazines/Publications 10,000 10,000 12,000 12,000 12,000 Training 4,500 2,500 1,000 2,000 1,000 Bindery 1,000 1,000 1,000 1,000 1,000 Collection Agency-Trans World (Specialty - Libraries)* 3,000 0 0 0 0 Book Replacement Fund 16,830 15,000 i 15,000 15,000 15,000 Advertising/Promotion 0 3,000 3,000 3.000 3,000 Subtotal: 163,330 ll51,500 z14,000 21`5,000 203,900 3932 EQUIPMENT MAINTENANCE/DEPRECIATION Depreciation: Equipment 1,930 590 1,540 520 520 Computers 2,510 7,390 7,390 7,790 0 Subtotal: 4,440 7,980 8,930 8,310 520 3933 EMERGENCY & ROUTINE VEH. & EQUIP. RENTAl Credit Card Equipment 380 0 0 0 0 Subtotal: 380 U U U o 3956 DUES ~.merican Library Association 450 450 450 450 450 California Library Association 150 150 100 200 200 Inland Library System 1,500 1,500 1,500 1,500 1,500 * See Object 6028 Subtotal 2,1oo 2,1oo 2,050 2,15o 2,1bo PAGE 1 OF 2 PAGE 1 TOTAL: 179,250 181,580 234,980 234,660 215,770 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPKOPRIA I ION L)ETAIL 1998/,99 Fiscal Year 1999/Z000 Fiscal Year z000/01 Adopted Adopted Estimated L)ept Manager 'OBJECT # Budget Budget 6/30/2000 Request Rcmd 39§{J [.SENEGAL LIA~ILI I Y 4,220 4,220 4,220 4,390 4,180 Subtotal: 4,220 4,ZZU 4,22U 4,3,9U 4,160 6028 CONTRACT SERVICES Office Equipment/Machines Maintenance 6,000 6,000 7,000 8,000 8,000 Computer Maintenance 3,000 3,000 7,000 7,000 7,000 Book Processing & Technical Services For Collection 25,000 20,000 22,000 25,000 25,000 S.B. County 100,000 50,000 50,000 50,000 50,000 Computer Technical Services 32,000 35,000 35,000 37,000 35,000 Telephone Maintenance Service 3,000 3,000 3,000 3,000 3,000 Landscape Maintenance 6,450 0 0 0 0 Collection Agency * 0 5,000 5,000 5,000 5,000 Library Master Plan Update 0 10,000 10,000 0 0 Subtotal: 17,5,450 13Z,OOO 139,000 ! 135,000 133,000 8019 TELEPHONE UTILITIES 15,000 16,000 18,000 18,000 18,000 Subtotal: 15,000; 16,000 I~,UUU 16,000 16,000 8021 WATER UTILITIES 4,000 3,000 3,000 3,000 3,000 Subtotal: 4,OL)U 3,000 3,000 3,000 3,r JUg 8022 ELECTRIC UTILITIES 48,000 48,000 48,000 48,000 48,000 Subtotal: 46,000 48,000 46,000 46,000 4U,UOU 900(3 TRNASFERS OUT Transfer Out To Fund 111 (CA Literacy Grant) 0 0 32,170 0 0 · Prior To FY 98~99 Recorded Under Object 3900 Subtotal: o o 32,170 o 0 PAGE 2 OF 2 DEPARTMENT TOTAL: 425,920 384,800 479,370 443,050 i 421,950 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 CAPITAL DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library COST CENTER: 4532 APPAOPRIATION U~- IAIL 1998/99 P~scal Year 199Y/2000 PISCal Year Adopted Ac]optecl I::stimatec~ Dept Manager OBJECT # Budget Budget 6~30~2000 Request Rcmd Z0441 [;APl IAL OU I LAY/t:~UIpMFNT Subtotal: o o o o o 7045 CAPITAL OUTLAYNEHICLES Subtotal: 0 o o o ! o 7047 :APITAL OUTLAY/COMPUTER EQUIPMENT Network Computer Upgrades 6,000 0 0 0 0 ;irculation Dumb Terminal/Printer 1,000 0 0 0 0 Dynix System Upgrade 7,500 0 0 0 0 Telecirc II Dynix Component 7,500 0 0 0 0 CD Rom Server Upgrade 10,000 0 0 0 0 Subtotal: 32,000 0 o 0 0 Capital Outlay Total: 32,000 0 0 0 0 2-9 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000101 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 APPRE)PI~IATION L)I: I AIL 1998199 P~scal Year 1999/ZUUO Fiscal Year 2000/01 Library Adopted A(~opted Est~mate(~ uept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd PEI~ONNI:::L 1100 Regular Salaries 0 0 0 13,390 13,390 1300 Part time Salades 0 0 0 16,000 16,000 1900 Fringe Benefits 0 0 0 5,270 5,270 Personnel Total: 0 U U 34,~5~5u 34,§§0 OPERATIONS 3100 Travel & Meetings 0 0 0 0 0 3300 Mileage 0 ! 0 0 0 0 3900 Maintenance & Operations 0 0 0 500 500 3956 Dues 0 0 0 0 0 3960 Seneral Liability 0 0 0 20 20 6028 ;ontract Services 0 0 0 1,000 1,000 Operations Total: o u o 1,57u 1 ,szu CAPITAL OUTLAY Capital Outlay Total: 0 o 0 u o Department Total: 0 0 0 36,180 36,180 2-10 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 FY 99~200( Fiscal Year 2000101 Adopted Dept. Mgr. I~cmds. Aclopted OBJECT # Budget Request Auth. Funded Budget 1100 I-'P'I'{~ONNEL - FULL lIMl: Library Assistant I 0% 50% 50% ALSO SEE: Library (Fund 02) Library Assistant 0% 50% 50% 50% 1300 PERSONNEL - PART TIME Library Clerks, Pages 0% 75% 75% 75*/~ CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: After School Learning Program COST CENTER: 4533 APPHOPRIATION 131- I AIL 199§/99 Fiscal Year 1999/Z000 P~scal Year 2OOOlOl Adopted Acloptea Estimatecl Dept Manager OBJECT # Budget Budget 6~30~2000 Request Rcmd 3100 I t'~,AV["L Subtotal: 0 0 O 0 0 3300 MILEAGE Subtotal: O 0 o u u 390C MAINTENANCE & OPERATION Office Supplies 0 0 0 500 500 Subtotal: 0 0 0 500 50o 3956 DUES Subtotal: 0 o 0 u o 3960 GENERAL LIABILITY 0 0 0 20 20 Subtotal: 0 0 0 zo 20 6028 CONTRACT SERVICES Tutor Training 0 0 0 1,000 1,000 Subtotal: u 0 0 1 ,uo0 1 ,o00 DEPARTMENT TOTAL: 0 0 0 1,520 1,520 2-11 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 AHHI"(OHI~IA I ION Ltl::: I AIL lf=ly~/~iy kiscal Year lyyy/2ouu Piscal Year zuou/uq Library Adopted A~optecl r=st~matecl Uept Manager OBJECT/it Budget Budget 6/3012000 Request Rcmd Htr- ~SUNN~'L 110C Regular Salades 0 0 0 28,140 0 130¢ Part time Salaries 0 0 0 16,000 42,800 1900 Fringe Benefits 0 0 0 10,730 860 Personnel Total: U U U ,b4,u/u 4~,15§u OPERATIONS 3100 Travel & Meetings 0 0 0 0 0 3300 Mileage 0 0 0 300 300 3900 Maintenance 8, Operations 0 0 0 52,000 52,000 3931 ~/ehicle Maintenance 0 0 0 12,000 6,000 ~, 396C General Liability 0 0 0 640 580 ' 602E Contract Services 0 0 0 0 0 Operations Total: u u o ~4,94u 5u,8~fu CAPITAL OUTLAY 7044 Equipment 0 0 0 10,000 10,000 7045 Vehicles 0 0 0 200,000 200,000 ' 7047 3omputer Equipment 0 0, 0 10,000 10,000 Capital Outlay Total: u u O 2ZU,UU0 Z2U,OUO ~1 Department Total: 0 0 0 339,810 322,540 2-12 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 PERSONNEL ALLOCATION DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 FY 9912000 Fiscal Year 2000101 Acloptecl Dept. Mgr. I~c, mrtS. AQopted OBJECT # Budget Request AU~. Punaea Budget 110u PI::I"(.5(JNNI:=L - PULL IIM~ Library Assistant I 0% 100% 0% 0% 1300 PERSONNEL - PART TIME Library Clerks, Pages 0% 75°/~ 175% 175% CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000101 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 APPKOPP. IA~ION DI- I Al L 1996199 Fiscal Year 199912000 Fiscal Year 2000101 Adopted Acloptec~ ~-st~matec~ Dept Manager OBJECT # Budget Budget 6~30~2000: Request Rcmd 3100 TRAVEL 6, M~I:: IINGS Subtotal: 0 0 0 0 0 3300 MILEAGE Reimbursement 0 0 0 300 300 Subtotal: 0 0 0 300 30o 3900 MAINTENANCE & OPERATION Materials 0 0 0 50,000 50,000 Office Supplies 0 0 0 2,000 2,000 Subtotal: o 0 0 52,000 52,000 3931 VEHICLE MAINTENANCE Maintenance 0 0 0 12,000 6,000 Subtotal: 0 u o lZ,OOO 6,000 3960 GENERAL LIABILITY 0 0 0 640 580 Subtotal: 0 0 0 640 580 6028 CONTRACT SERVICES Subtotal: 0 0 0 0 D DEPARTMENT TOTAL: 0 0 0 64,940 58,880 2-13 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 CAPITAL DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Bookmobile Services COST CENTER: 4534 APP'h~UPHIA 11UN UI= I AIL lgg6/~Y Fiscal Year lg~/z(Juu t-~scal Year ZuuU/Ol Adopted AOopta(~ I=stimate(~ Uept Manager OBJECT # Budget Budget 6/30/2000 Request Rcmd /U44 C-APl I AL LJU I LAY/:'-UUIPMEN t Racks, Stands, Tables, Chairs 0 0 0 10,000 10,000 Subtotal: o u 0 1u,uuo 1u,uuo 7045 CAPITAL OUTLAY/VEHICLES Bookmobile 0 0 0 200,000 200,000 Subtotal: u u u zuu,uuo zou,{)o0 7047 CAPITAL OUTLAY/COMPUTER EQUIPMENT 4 Standard Computers 0 0 0 10,000 10,000 Subtotal: U o u 3u,u(Ju 1u,ouO Capital Outlay Total: 0 0 0 220,000 220,000 CiTY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 ANNUAL BUDGET SUMMARY DEPARTMENT: Library FUND: 02 DIVISION: Library Board of Trustees COST CENTER: 4535 APPH(JP~IA I IDN DETAIL 19~/99 k~scal Year 199~/Z000 h~scal Year 2UUU/U1 Library Adopted Aclopted P_.st~mate(~ Dept Manager OBJECT # Budget Budget 6~30/2000 Request Rcmd PF_.H~5ONNEL Personnel Total: o U o o 0 iOPERATIONS 3100 [ravel & Meetings 0 0 0 3,000 3,000 3300 Mileage 0 0 0 0 0 3900 Maintenance & Operations 0 0 0 0 0 3956 Dues 0 0 0 350 350 396(; General Liability 0 0 0 0 0 6028 Contract Services 0 0 0 0 0 Operations Total: 0 0 0 3,350 3,350 CAPITAL OUTLAY Capital Outlay Total: 0 U 0 0 O Department Total: 0 0 0 3,350 3,350 2-'14 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2000/01 OPERATIONS AND MAINTENANCE DETAIL DEPARTMENT: Library FUND: 02 DIVISION: Library Board of Trustees COST CENTER: 4535 AHPh~(.)PI~IA I ION Ut: I AIL 199U/99 Fiscal Year 199~J/2~000 Fiscal Year ZUOU/01 OBJECT # Adopted Adopted Estimated Uept Manager Budget Budget 613012000 Request Rcmd 3~ U[~ I I t*,AVI::L & Mt=t= I IN~ Legislative Day 0 0 0 300 300 State Library Conference 0 0 0 700 700 National Library Conference 0 0 0 2,000 2,000 Subtotal:, U 0 U 3,uou 3,uou 330(3 MILEAGE Subtotal: 0 u 0 u 0 3900 MAINTENANCE & OPERATION Subtotal: U o 0 U 0 3956 DUES CALTEC 0 0 0 130 130 American Library Association 0 0 0 220 220 Subtotal: U o 0 3bo 350 3960 GENERAL LIABILITY 0 0 0 0 0 Subtotal: 0 0 u 0 0 6028 CONTRACT SERVICES Subtotal: '0- -{~ ~ '0- ~ DEPARTMENT TOTAL: 0 0 0 3,350 3,350 C. Specific Program Information. (Fill out this section separately for each program in which funding is requested.) 1. Describe the proposed program and provide a scope of work. The narrative should include the need or problem to be addressed as well as the population to be served or area to benefit. Describe the work to be performed, including activities to be undertaken or services to be provided, method of approach, and the implementation schedule. Attach any applicable maps, plans or brochures. The "Back to Basics" Learning Center targets elementary school children from Census tracts 20.01 and 21 at Bear Gulch Elementary, Cucamonga Elementary and Los Amigos Elementary. These schools are in areas that are between 34.69 and 56.50 pement low income. However, all qualifying youngsters are eligible to participate in the program. Eligible children will be reading below their grade level and determined "at risk" by their teachers. The Learning Center accommodates approximately fifty children per quarter and tutoring is done by trained volunteers in a small group setting. Tutoring sessions last approximately 1-1 1/2 hours. A special collection of approximately 400 books and lesson planning materials are available for use of the tutors and students. Additionally, the library offers four networked computers with CD ROM education programs for the free use of all children. 2. Indicate the applicable National Objective for this program. XX Benefiting low-and moderate-income persons Preventing or eliminating slums or blight Meeting other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. 3. Indicate the method of eligibility documentation and statistical data collection for the program(s). Eligibility is based on teacher referral and a reading and writing assessment. Staff creates an intake sheet that includes statistical data on each student. Each child will have a folder with this information that will be kept by the Program Coordinator. 2-15 4. Total clients served by the program (do not fill out if the program proposed is identical to the overall agency function). A s (B-A)/A Prior Year Most Percent Percent Coming Recent Year Low Income Change Fiscal Year Completed Estimate Rancho 103 113 10% 10% 120 Cucamonga Residents Non Residents 0 0 10% 0% 0 TOTAL 103 113 10% 10% 5. List the proposed program's objectives for the current fiscal year. Objectives are to conduct four tutor trainings; to enroll fifty children per session; to provide orientation and tours for each student and his/her guardians; to provide several programs demonstrating to parents the importance of reading aloud, how to help a child develop good study habits, etc. 6. How does the agency monitor and evaluate the success of the program? What tools are used? Children are reassessed every three months, or each quarter, to determine progress. 7. Provide a specific example or case history of a client that exemplifies the result, or outcome of the program. David Pinon entered the "Back to Basics" program February 2000 as a 2nil grade student reading at a kindergarten level. David had trouble identifying many sight words such as "walk", "now" and "ride". His recall of a "Frog and Toad" story was very limited. It became apparent that David had not mastered the phonics skills or multi-syllable pronunciation. David was placed into the beginning level, level 1 at that time. After six months in the program, Davis was able to recall the facts to the "Frog and Toad" story. He can now read all of the sight words given in the assessment test and has begun to attempt multi-syllable words. David has achieved a level of confidence that he did not have prior to entering the "Back to Basics" program. There is a true sense of excitement when David reads today. He now knows many new sight.words and is able to pronounce words phonically with a little help. David has progressed into the level two area of the training and is excited about his abilities. In his enthusiasm for mastered skills, he showed the tutor how he can now find words on his own in a dictionary. 2-16 8. Provide a program specific budget, (as differentiated from the overall agency budget), including line item costs such as personnel, supplies, equipment, etc. Include a list of all anticipated sources of revenue. PROPOSED PROGRAM BUDGET CDBG SHARE OTHER SOURCES Personnel $10,000 $23,960 Equipment 0 0 Supplies 0 $500 Consultant Services 0 $1,700 Space Rent and Utilities Audits Other $20 TOTAL COSTS $10,000 $26,180 GRANDTOTAL (CDBG & OTHER) $36,180 9. provide a list of "other" sources of funds (e.g. CDBG funds from other cities or counties, private sources, United Way, etc.) include the amount, soume, and award date, if applicable. All other funds come from the Library's general allocation, reviewed by the Library Board of Trustees and approved by the Rancho Cucamonga City Council. 10. The amount requested for the program from the City of Rancho Cucamonga should be provided and its percentage portion of the agency's program and overall budget indicated. Justification for the requested amount should be provided (i.e., proportion of Rancho Cucamonga residents served to total clientele). All students served by the program are referred from the Rancho Cucamonga schools serving local residents. At least 95% of the students served will live in Rancho Cucamonga. Last year, 100% of the clients served lived in Rancho Cucamonga. The $10,000 requested represents 28% of the program budget, but less than 1% of the overall agency operating budget. 2-17 D. Organizational Information Checklist Please check either "ES" or "NO" for the following questions and provide the requested data for the 12-month period ending June 30, 1999. Legal Requirements for Non Profit Agencies YES NO 1. The agency is incorporated as a Non-Profit organization and currently has exempt status 501©(3) of the IRS XX Code and 2370(d) of the California Code. 2. The agency has maintained its Califomia Tax-Exempt Non-Profit Corporation status by filing the appropriate documents: XX a. Form 990 with the 1RS. b. Form 199 with the California Franchise Tax Board c. Statement of Domestic Non-Profit Corporation with the Secretary of State. : 3. All necessary licenses required to operate am maintained. XX 4. The governance of the agency is consistent with the agency bylaws and is reviewed annually to insure compliance: size of Board of Directors, selection and tenure of members, number of meetings, financial and legal procedures, and quorum requirements: a. Authorized number of Board members (minimum). 5 b. Actual number of Board members. 5 c. Authorized number of Board meetings. 12 d. Actual number of Board meetings. 10 e. Authorized number required for quorum. 3 f. Average number &members attending per meeting. 4 Describe up to three policy issues or actions adopted by the Board during the last 12 months. 1. Review and approval of the Library Budget. 2. Review and approval of library fines and fees 3. Review and approval for policy governing use of cell phones and pagers in the building. List functioning committees of the board. None. 2-18 ~ Policy Making and Fiduciary Responsibilities YES NO 1. The Board of Directors is responsible for ~he policy setting and evaluation functions of the agency. XX 2. The agency has an annual, independent audit or CPA compilation or review. XX 3. The Board of Directors develops, approves, reviews, and monitors the annual operating budget. XX 4. The agency has approved personnel policies that are reviewed periodically and include policies and procedures for hiring, job descriptions, performance reviews, termination, sick leave, vacations, etc., which are communicated to staff members and implemented according to legal standards. XX 5. The Board of Directors annually evaluates the performance of thc Executive Director. XX 6. The agency is current of its employee's payroll taxes to the IRS and State of California. XX 7. The agency expects to end the year on a surplus. XX 8. The agency's administration and fund raising expenses do not exceed 25% of total support and revenue. XX List the percent of total expenses for managementJfundraising. 5% Requirement Documents: Articles of Incorporation and Bylaws: Documents recognized by the state as formally establishing a private corporation, business, or agency. Non-Profit Determination: Tax-exemption letters from the IRS and the Franchise Tax Board. List of the Board of Directors: Current board of directors or other governing body. Authorization to Request Funds: Authority to submit the application may be based on minutes of the meeting in which the resolution, motion, or other official action is recorded. Authorized Official: Authority to negotiate form, and contractually bind, the agency. Organizational Chart: Agency administrative framework and staffpositions. Resume of Chief Program Administrator and Chief Fiscal Officer: Resume of professional experience and affiliations. Financial Statement and most recent audit: The most recently completed audit. Conflict of Interest Statement: No member, officer, or employee of the applicant is an officer or employee of the City, or a member of any of its boards, conunissions or committees. Long Range Plan: Comprehensive long-range plans for the next 3- to 5- year period. Evidence of Insurance: Liability and Workers' Compensation Insurance coverage. 2-19 BYLAWS OF THE RANCHO CUCAMONGA PUBLIC LIBRARY BOARD OF TRUSTEES ARTICLE I NAME This organization shall be called "The Rancho Cucamonga Public Library Board of Trustees" existing by virtue of the provisions of City of Rancho Cucamonga Ordinance #520 and Chapter 5 of the Education Code for the State of California, exercising the powers and authority and assuming the responsibilities delegated to it under the said statute. ARTICLE II OFFICERS Section 1. The officers shall be a Presidem and a Vice President elected from among the members at the annual meeting of the board. Section 2. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 3. The President shall preside at all meetings of the board, authorize calls for any special meetings, appoint all conunittees, execute all documents authorized by the board, serve as an ex-officio voting member of all committees and generally perform all duties associated with that office. Section 4. The Vice President, in the event of the absence or disability of the President, or of a vacancy in that office, shall assume and perform the duties and functions of the President. ARTICLE IIISECRETARY Section 1. Duties of a Secretary will be absorbed by the Administrative Secretary of the Rancho Cucamonga Public Library. She/he shall keep a true and accurate record of all meetings of the board, shall issue notice of all regular and special meetings and maintain strict compliance with all noticing requirements of the Brown Act of Califomia. ARTICLE IV MEETINGS Section 1. Meetings shall be noticed and conducted in strict accordance with the requirements of the Brown Act of the State of California. Section 2. The regular meetings shall be held in the Council Chambers of the City of Rancho Cucamonga each month, the date and hour to be set by the board at its annual meeting. Section 3. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in July of each year. 2-20 Section 4. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in sequence shown so far as circumstances will permit: a. Roll call of members b. Presentation and announcements c. Consent calendar consisting of items of a routine and non-controversial nature, including the disposition of minutes of previous regular meeting and any intervening special meeting d. Library Director's staff reports, including a status report on the condition of the library and a budget/financial report e. Board business, including discussion or action items requested by the Board of Library Trustees f. Identification of items requested for agendizing for the next meeting g. Conununications from the public h. Adjournment Section 5. Special meetings may be called at the direction of the Board President, or at the request of three members for the transaction of business as stated in the call for the meeting. Section 6. A quorum for the transaction of business at any meeting shall consist of three members of the board. Section 7. An affirmative vote of the majority of all members of the board shall be necessary to approve any action before the board. ARTICLE V PERSONNEL Section 1. All Library personnel shall be governed by the Personnel Rules and Regulations adopted and administered by the City of Rancho Cucamonga. This shall include recruitments, evaluations, disciplinary actions and salary setting. ARTICLE VIFINANCIAL Section 1. All Library finances shall be under the direction of the policies and procedures of the City of Rancho Cucamonga. This shall include purchasing practices, reporting of assets and liabilities and financial management. ARTICLE VII COMMITTEES AND TASK FORCES Section 1. The Board President shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee or task force shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board. 2-21 Section 2. All committees shall make a progress report to the library board at each of its meetings. Section 3. No committee will have other than advisory powers unless, by suitable action of the board, it is granted specific power to act. ARTICLE VIII PARLIAMENTARY AUTHORITY The current edition of Robert's Rules of Order Newly Revised shall be the authority on all questions of parliamentary law unless in conflict with these bylaws or with the laws of the State of California. 2-22 TH E CITY OF RANCHO CUCAMONGA StaffR port DATE: January 4, 2001 TO: President and Members of the Board of Library Trustees FROM: Vivian Garcia, Administrative Secretary SUBJECT: COUNCIL CHAMBERS - AVAILABLE DAYS RECOMMENDATION No recommendation. For information only. BACKGROUNDIANALYSlS The Council Chambers are available the following days: First, third or fourth Monday of the month. (Except in February - The fourth Monday is not available.) First, third or fourth Tuesday of the month. Fourth Thursday of the Month. FISCAL IMPACT None. Respectfully submitted, Vivian Garcia Administrative Secretary R A N H O C U C A M O N G A. PUBLIC LIBRARY SlaffReport DATE: January 4, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF DONOR WALL RECOMMENDATION No.recommendation. For information only. BACKGROUND/ANALYSIS With the mounting of the full scale replica of the donor wall, several minor design changes were identified. Those have been forwarded to the company, and a new design template is being developed. Attached is the modified design for your review and information. FISCAL IMPACT No impact at this time. Deborah Kaye Clark, Library Director Item C-1 STATISTICS Dec 2000 Dec 99 FY 2000101 Y 99~2000 Days Open 27 27 174 171 Items Borrowed 42,183 43,483 316,166 319,724 Average Daily 1,562 1,610 1,817 1,870 % Change -3% -1% Patrons Registered 820 596 5,313 5,307 Average Daily 30 22 31 31 % Change 38% 0% Information Questions 6,660 6,540 46,956 45,176 Average Daily 247 242 270 264 % Change 2% 4% Library Visitors 251386 21,510 150,801 145,762 Average Daily 940 797 867 852 % Change 18% 3% Data Base Searches 3,400 N/A 8,466 N/A In Library 2,939 N/A 7,357 N/A Remote 461 N/A 1,109 N/A % of Remote Use 13.6% N/A 13.1% N/A Children's Program Attendance 831 669 5,342 4,759 # of Sessions 33 33 164 182 % Change 24% 12% Technology Center Visitors 812 820 5,052 4,979 % Change -1% 1% Adult Literacy Tutor Teams 37 Students Waiting for Tutors 8 Items Classified 2,368 1,635 10,572 10,725 % Change 45% -1% Volunteer Hours 575 255 3,969 2,427 % Change 125% 64% ADULT SERVICES Information Questions 4,750 4,270 32,887 31,034 Average Daily 176 158 189 181 % Change ~-. 11% 6% Programs/Classes Attendance 65 15 130 67 tt of Sessions 3 2 7 7 Aver. per session 22 8 19 10 Tours/Group Visits Attendance 15 45 50 145 # of Sessions 1 2 3 7 Aver. per session 15 23 17 21 CHILDRENS SERVICES Information Questions 1,910 2,270 14,069 14,142 Average Daily 71 84 75 83 % Change -16% -1% Toddler Time 104 147 640 577 It of Sessions 6 8 24 22 Aver. Per session 17 18 27 26 Preschool Storytime Attendance 142 162 1,299 1,605 # of Sessions 6 14 52 91 Aver. per session 24 12 25 18 Afterschool Storytime Attendance 58 122 706 989 # of Sessions 3 8 27 42 Aver. per session 19 15 26 24 Family Storytime Attendance 119 0 837 0 # of Sessions 7 0 38 0 Aver. per session 17 0 22 0 Special Events Program Attendance 75 0 486 487 It of Sessions 1 0 4 10 Aver. per session 75 0 122 49 Back to Basics Tutoring Sessions 244 200 976 800 # of Sessions 4 4 16 16 Aver. Per session 61 50 61 50 Families for Literacy Storytime 33 0 83 0 # of Sessions 1 0 2 0 Aver. per session 33 0 42 0 Group Visits to Library Attendance 56 38 315 301 # of Sessions 6 3 19 17 Aver. per session 9 13 17 18 School Visits by Staff 0 0 1,997 740 # of Visits 0 0 4 3 Item C~2 Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF Dec~0 & FEES RENTALS SALES SERV. 01-Dec $428.80 $149.49 $0.00 $0.00 December 2 & 3 $318.65 $325.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04-Dec $235.00 $126.39 $0.00 $10.00 05-Dec $476.15 $163.79 $0.00 $0.00 06-Dec $610.61 $136.11 $0.00 $0.00 07-Dec $397.29 $172.69 $0.00 $0.00 08-Dec $241.40 $172.45 $0.00 $0.00 December9 & 10 $721.72 $330.28 $3.00 $0.00 $0.00 $0.00 $0.00 $0.00 11-Dec $365.67 $161.56 $2.00 $0.00 12-Dec $414.10 $157.32 $10.00 $0.00 13-Dec $369.38 $118.16 $0.00 $0.00 14-Dec $371.61 $147.86 $0.00 $0.00 12/15/2000 - closed December 16 & 17 $319.92 $309.03 $0.00 $4.00 $0.00 $0.00 $0.00 $0.00 18-Dec $533.02 $192.43 $0.00 $0.00 19-Dec $489.98 $124.84 $0.00 $0.00 20-Dec $329.15 $129.76 $0.00 $0.00 21-Dec $153.88 $153.21 $0.00 $50.00 22-Dec $214.80 $138.51 $0.00 $0.00 23-Dec $292.85 $117.19 $0.00 $0.00 December24 & 25-closed 26-Dec $232.35 $239.28 $0.00 $0.00 27-Dec $419.07 $193.78 $0.00 $0.00 28-Dec $479.30 $235.53 $0.00 $30.00 December29 & 30 $726.81 $336.24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Dec 31 - closed $8,394.06 TOTALS: $7,334.06 $4,331.75 $15.00 $94.00 December 99 TOTALS $7,291.49 $4,179.36 $5.56 $52.00 % CHANGE 1% 4% 170% 81% 2000/01 Rev 99/2000 Rev $11,775 $11,528 TOTAL LIBRARY INCOME 2000/01 Proj: Daily Average Fines $271.63 $325.77 Daily Average Media $160.44 $169.97 Daily Average Sales $0.56 $0.00 Daily Average Ref. Fees $3.48 $8.49 DAILY TOTALS $436,10 $504.23 GAIN/LOSS ON PRO J: ($1,839) Item C-2' Schedule B BALANCE SHEET December FY 200012001 Revenues Earned Projected Loss/Gain Fines & Fees $45,733 $56,684 ($10,951) -19.3% Media Rentals $32,161 $29,575 $2,586 8.7% Sales $63 $0 $63 Technology/Print Fees $4,979 $9,996 ($5,017) -50.2% Information Services Fees $354 $1,477 ($1,124) -76.1% Direct Loan $18,085 $15,000 $3,085 20.6% Totals: $101,374 $112,732 ($11,358) -10.1% Part Time Salaries Spent Projected Loss/Gain $154,737 $212,262 $57,525 Balance for Year through December $46,167 R A N C H O C U C A M O N G A Staff Report DATE: December 28, 2000 TO: Jack Lam, AICPa, ~ty Manager FROM: Deborah Kaye~C~ibrary Director SUBJECT: Bookmobile Project CHALLENGES: 1) Process of applying for Federal Aid to purchase the "Kidsmobile" resulted in a 7 month delay in the project and no additional funding. 2) A State Grant was applied for and awarded in Spring of 2000, giving the City $63,800 to be used for staffing only to develop a program that would place a bookmobile in the schools by Spring of 2001. Monies have been received, staff has been hired to accomplish the program. A program must be delivered or the funds returned. 3) The process of building a bookmobile to specifications currently requires a 9-10 month window. There is no way to expedite this process, since each bookmobile is built from the chassis up. 4) The community, during the 2000 Telethon, was promised a "Kidsmobile" in the schools in Spring of 2001 and donated $50,000 in funds toward the project. 5) Two vehicles have been reviewed as potential "conversions". Pros and cons for conversion along with costs appear as Attachment A. a) 1975 Bookmobile, donated by the County of Riverside. Costs to convert: $80,000 b) 1990 Omnitrans vehicle, donated by Omnitrans. Costa to convert: $55,000 NOTE: In recognition of his hard work and dedication, special thanks go to Mechanic Greg Gunski, who has worked diligently to help pull the project together, under pressure of limited funds and a tight time frame. RECOMMENDED PLAN OF ACTION: Convert the Omnitrans vehicle. Conversion of the Omnitrans vehicle makes the greatest dollars and service sense. It is the least expensive to convert and operate, the most likely to give longer service, and the most appropriate size to serve in its ultimate role: an outreach vehicle for Senior Centers, Convalescent Homes and Trailer Parks. Public Works will continue to facilitate the project, making every reasonable attempt to place the vehicle in service by April of 2001. Steps and Budget Impact 1) Approve the use of up to $55,000 in existing budgeted funds to recondition the Omnitrans vehicle into a temporary "Kidsmobile". a) Budget Impact 2000/2001 from Library Accounts i) $25,000 in salary savings due to the State Grant ii) $5,000 in the library vehicle maintenance account iii) $25,000 from capital account. ($200,000 was allocated in the 2000/2001 budget as a line item for the purpose of purchasing a bookmobile.) 2) Award bid to Complete Coach Works, who will have the vehicle on the road by Spring of 2001 or piece meal the work out to a variety of vendors and risk failing to meet time deadline. 3) Purchase new vehicle to serve as the permanent "kidsmobile", using appropriate bid process by June of 2001. a) Budget Impact 2000/2001 from Library Accounts i) $175,000 from existing capitalAccountJBookmobile b) Budget Impact 2001/2002 from Library Accounts i) $50,000 for cyber enhancements in Library Budget or dedicate 2002 Telethon income to making the Kidsmobile Cyber ready. 4) The Omnitrans vehicle will be used as a Senior Outreach vehicle in 2002. Little or no adaptation should be necessary to accomplish that change. a) Budget 2001/2002 from Library Accounts i) App. $10,000 will be requested in the 2001/2002 budget to support outreach service to seniors in the second half of the fiscal year. -2- Attachment A 1975 Bookmobile, donated by the County of Riverside. Costs to convert: $80,000 estimate PROS CON Originally designed as a bookmobile Over 25 years old. (Average usable age of a bookmobile quoted at 20 years.) Allows app. 20 youngsters "on board" Stores up to 4,000 volumes. Requires a Class B License to operate Large enough to hold two public computers Over 28' in length, requires substantial parking and maneuvering Renovation would result in new engine, carburator and transmission. High cost to renovate. Expensive to operate No wheel chair lift, critical in service to elderly community 1990 Omnitrans vehicle, donated by Omnitrans. Costs to convert: $55,000 estimate PROS CON Requires ordinary license to operate Allows app. 10-15 youngsters "on board" Equipped with wheel chair lift, complying Stores only 2,500 volumes. with ADA regulations Greater maneuverability due to shorter Limited space would accommodate length only one public access computer Longer life of vehicle, due to age Lower cost to renovate. Lower cost to operate Excellent choice in size and amenities to serve as Senior vehicle in 2002 -3- ~ ', i COMPLETE:: WORKS 9096849585' ' : i-O0 03:lBP~ COACH COMPLETE COACH WORKS Renovation · Parts · Moclific~tion " Mr. ~e8 ~nski CITY OF ~0 ~MONGA 7368 ~hibald Avenue ~cho Cucamon~ CA 91730 Ret~nce: ~ote on Libr~ Bus Per our tcl~hone conversation this morning I have worked up ~ estimate ~ r~ndifion the e~sting Libm~ Bus. P~ thc scope of work you li~ for me o~ qu~e includes following: > Rebuild E~ne ~ Rebuild Tr~smission ~ Rebuild Su~ension ~ Recondition Interior a. New book shelves d. Light ~ Com~t~ h~k ups > ~1 Body Work P Compile Pai~ Jobs P R~ndition MC Sy~em ~ Test ~d R~r EI~ ~n~ator Sy~em as n~ Ba~d on a~ve scope of work o~ e~mate is $79,589.00. ~a~ you for the op~Ru~y to provide you wi~ &is quote ~d we l~k fo~d your ~vor~le respome. Sincerely, ~cy NesMti Vice Pr~ident M~k~g & Sales ~dp ge~i~ Ooua. aiverside, CA 92507. (909) 684-9585. F~ (909) 684-2088 ~d 26 11:0Ta RC Public Works ?Maint. 908 4T~ 2T31 · 'il ~ ~- !. :D~-26- 10:39A cOMPLETE COACH ~ORKS g09684gSBS IIII. t . ~ CO~ETE COA~ ~ORKS ~ C~Y OF ~CHO CU~MONGA ~) 4~-2731 ,; 7~68 ~h~bald Avenue ' ~ .' ~n~ho Cucamo~ CA 91~0 :." · ~ .~ ' ~' Per ~ te~p~ne conv~i~ ems ~miu~ I ~ve worked up ~ ~imate to r~ifioa , ~, ~ the exi~ Libr~ Bus. Per lhe ~ of work ~ lia~ for me o~ quote includ~ the ': : ~:: followinff: ~. ~ ~ Rebuild Engine ~ Rebuild Transmission ~ Rebuild Suspension ~. Recondition Interior a. New book shelves b. R~um teble d. Lighl fix-iun: e. Powe[ £ Computer hook ups All Body Work as Required Complele Painl lobs Recondition A/C System )- Test ~nd Repair Ele~rical Generator System as needed Based on above scope of work our estimate is $?9,589.00. Thank you for the opportunity to provide you with this quote alld we look forward your favorable response. Sincerely, ~ Vice President Markeling & Sales Mn/dp 883 Sewice Court · Riverside, CA 95~507 · (909) 684-9S85 · FAX (909) 684-2088 COMPLETE CO',CH WORKS Renovotion~J Parts · Modification December 2~, 2000 ~lx. GreB City of Rancho Cucamooga 9153 Ninth ~t~eet Rancho Cuo~mongm, CA 91 In rcspons~ tp your ~u~st t~r additional d~tail as to th~ com~n~nls of our quote ~ hav~ pr~paru0 Ihs lbllo~ng b~down Oul pro~sa~ includes ~ tufl~ey installation consisling oP th~ following: 1. Com$1ete lptcrior finish including bookshelves, ~a~t, h~adliner and Irim $14,400.00 2. New ~asoline ~we~ed ge~et. - $ 2,405.~ 3. Root~op mounted ~C system in~lu~ng heat pump. S 4,186.00 4. hmta~lafion la~r for items listed above 350/hfs ~ $52.50 ~r hour. $ I ~,375.00 The tolal for Ibc u~ve work is $39,366.00 FOB ou~ Riverside facility and does not developed o~ the bus i~ at our facility and tho price for step system is not inclufl~ in ~e above wqrk. Optional priqc fo[ a o~w lwo ~lor paint job is: $3,290.00 project and We look third to your favorable res~nse. ~ ~esidept. 1863 Servige Court - Riverside, CA 92507 - (909) 684-9585 · FAX (909) 004-2088 -- R A C H O C U C A M O N G A 13U51, IC Memorandum DATE: January 3, 2001 TO: Robert Karatsu, Library Services Manager FROM: Jason Daly, Outreach Coordinator SUBJEC'r: Bookmobile Quotes Here are results from calls to refurbishers: A-Z Bus Sales said they might be able to do the conversion. The man I talked to said he'd ask some of his co-workers and call me back. I haven't heard back from him. BCI said they would be able to do the job, but they're fully booked through the end of March. Bus Service Center said he could do it. He doesn't usually-do cabinetry and woodwork but his son is a general contractor who does wood work, so he felt his son could handle that aspect of the job. He also said he could usually provide a pretty quick turnaround. Bus Services Corporation said they could do it, but hadn't specifically done this type of job before. Smith & Hartford said they don't do cabinets and carpeting, but they have done motor home conversions before, so they have contacts with people who can do this work. They said they could probably find someone to subcontract with for the work they couldn't do. All the other companies said they weren't able to do this type of job. None of the companies mentioned above had ever done a bookmobile conversion before, and most of them seemed to specialize in other types of work. The attitude most of them had seemed to be, "well, sure, we'd be glad to give it a try." Some of them seemed hesitant to take on the job unless we provided them with specific plans, measurements, etc. for the interior of the bookmobile. COMPANY NAME ADDRESS CITY NAME STAP3 DIGITPHONE NUMBEEMP RANGE A-Z BUS SALES INC 1900 S RIVERSIDE AVE COLTON CA 92324 9097817188 50-99 ALL SYSTEMS BUS & TRUCK SVC 1041 N VICTORY PL BURBANK CA 91502 8188431023 04-Jan B & H GENERATORS ELECTRIC SVC 180 E CENTRAL AVE SAN BERNARDINO CA 92408 9093879454 04-Jan BCI 19020 INDIAN AVE # 2G NORTH PALM SPGS CA 92258 7603290884 04-Jan BUS SERVICE CTR 411 HINDRYAVE INGLEWOOD CA 90301 3103377077 19-Oct BUS SERVICES CORP 7258 ROSECRANSAVE PARAMOUNT CA 90723 5622201701 19-Oct CA BUS SVC 5860 S LOSANGELES ST LOSANGELES CA 90003 3238469499 04-Jan CALIFORNIA TRANSPORT REFRIG 6046 E WASHINGTON BLVD LOS ANGELES CA 90040 3237286899 19-Oct COMPLETE COACH WORKS 1863 SERVICE CT RIVERSIDE CA 92507 9096849585 100-249 J M BUS BODY REPAIR 2026 BAY ST LOS ANGELES CA 90021 2136227367 04-Jan L A MERCADO ALTERNATORS 5700 S SANTA FE AVE VERNON CA 90058 3235839004 04-Jan MALDONADO BUS REPAIR 1124 E SLAUSON AVE LOSANGELES CA 90011 3232334394 04-Jan PROTRAV MOTORCOACH SVC CTR 901 S MAPLE AVE MONTEBELLO CA 90640 8187888545 09-May SMITH & HARTFORD CUSTOM COACH 417 E EUCLID AVE COMPTON CA 90222 3106359432 19-Oct WEST COACH SVC 13790 REDWOOD ST CHINO CA 91710 9094641025 20-49 WESTERN DIESEL ELECTRIC 8056 SALT LAKE AVE HUNTINGTON PARK CA 90255 3237714300 09-May I~e~ D-4 Library board . member workshops underway Thn~a ffective boards lead tx) effecti',e public libraries! · t is the premise underlying a new partnership ~rto · between the California State Libra~' and the California Association of Library Trustees and Commissioners (cALTAC). "" CarlaLetm, aa expe~ ~ . in board development for non-profit and public agencies, has trained a small group of carefully selected CALTAC members in how to ~in other beard members in this important topic. The first group of program graduates has already begun presenting workshops on library programs; beard effectiveness at the request of California public library beards. Each new trainer has a well-developed workshop kit based on the publication "Trustee Tool Kit for Library Gibson assumes tha position ofPlanning Consultant in the Leadership," the most recent edition of which the WiU'c. ontinue'£o work on both statewide and California State Library published in partnership with CALTAC in 1998. The first two Board Member wor~hops were held at the Lake County Library in Lakeport and at the El Centro Public Libraryin Imperial County. Trust~es and commissioners attending workshops at both libraries said they gained many new ideas that will lead to more · effective beard action. Training sessions are now being scheduled in 25 public libraries, with eight able trainers ready and willing.to conduct them. They are: Jane Jones, Evelyn . State. Kobayashi, Joan Leighty, Mary Min~v, Kristen Montaa, Alaa Smith, Dom Summa and Eleanor Wright. Kristan Maatan and Alan Smith, who led the workshops in Lake County and in El Centro, will be i, available to present additional workshops. To learn more about having a workshop presented to a California public library board, contact Alan Smith at his Bank of America ofllee in Pleasant Hill, California. He can be reached by phone at (925) 356-1003, or by email: alan.blake.smith (~baakamerica.com. Funding for these workshops and publication of the CALTAC Tool Kit has been provided by the U.S. Institute of Museum and Library Services under the ' provisions of the Library Services and TechnologyAct, administered in California by the California State Librarian. For more information, contaCt Al Bennett, CALTAC Workshops Coordinator at the California State Librav3 at (916) 653-7743, or by email to abeaaett~libra~.ca.gov .: For the text of the Trustee Tool Kit for Library Leadership publication, see ', http://www.lib~.ca.gov/LD S/toolkit.pdt. · , ~ T H E C A L I F O R N I A S T A T E L I B R A R CALIFORNIA $~6T~.. 13. RACY L I B R A R Y O F C A L I F O R N Library of Cal~fonda News Seven regional library networks are set to go Regional representatives, board members, an.d November as all of the Library of California planning regions became regional library networks. A reception following the November board meeting in Santa Clara celebrated the watershed moment. The LoC board presented a plaque to each regional library network recognizing its formation. Now with all seven regions approxed, and with James Dawe, LoC board president, Sarah Pritchard, UC 1,312 libraries as members, all of the elements for Judith Segel, Black Gold system director, Bessie Tichauer, network operations are finally in place. Approval CS£ liaison to Gold Coast, and dohn Kallenberg, LoC board of funding for network operations by the LoC member, help celebrate Gold Coast's becoming a regional board in November provided the means for all library network seven of the regional library networks to begin · operations on January 1,2001. year. Each network is also working with its At the November 2000 board meeting, the LoC membership council to select a board of directors board granted $361,000 to each network to for the regional library network, appoint staff, and provide services to its members for the period of deliver services as prescribed by the LoC Act. January to Jtme 2001. During this time, the Networks are authorized to expend their funds networks will establish operatiorm, develop and only on those required elements of the act during deliver services, prepare and approve budgets, and this first half year to ensure that all the regional develop plans of service for the upcoming fiscal networks begin to establish required services. The required elements are: · · delivery (Ed. Code Sect. 18842 (c)) · training (Ed. Code Sect. 18845) · administration, including development and support of the network council (Ed. Code Sect. 18841 ) · public relations (Ed. CodeSect. 18847) · telecommunications LoC beard members and CSL staff pose for group photo at (Ed. Code Sect. 18842 (a)) First row: LoC board members Susan Steinbeuser, (Ed. Code Sect. 18842 (b)) Second row: CSL staffTom ,~ndersen, Diana Paque, regional library networks, visit the CSL website at andSandy Habbestad. www.libra~.ca.gov/loc. For farther information Third Row: Christopher Berger-CSL sta~MarkParker-LDS about the regional networks and the LoC, call bureau chief John Kallenberg. LoC board member, Liz Gibson-LDS assistant bureau chief and CSL staff Bessie Diana Paque, LoC director, at (916) 653-7183, or Tichauer and Ira Bray by email to dpaque~fibrary.ea.gov. Library of Calijornia News Mind Over Mammoth by Mary Hanson A new look for California libraries [Reprinted from the Mammoth Times with permission] On Nov. lO a long-held dream became a reality: the Library of California approved seven networks for all regions in California. Library of California: "One Library, 8,000 Doors" is a motto we ha~e worked for for over 10 years. What does that mean? It means cooperation and interlibrary loan among all libraries in the state: not just the public libraries, but also the academic libraries, special libraries and school libraries. · Mono County Free Library is a charter member of the Sierra Valley Library Network, joining t4 other county libraries: Alpine,Amador, Calaveras, El Dorado, Merced, Nevada, Placer, Sacramento, San Joaquin, Stanislaus, Suttar, Tuolurrme, Yolo and Yuba. Added to those resources are the libraries of California State University Sacramento and Stanislaus; UC [i.e., University of : California] Davis, Columbi/t College, University of the ' Pacific and McGeorge School of Law. Some special libraries include the California State Library, California Department of Water Resources/Law Library, E&J Gallo Winery, Suttar Resource Medical Library and the law libraries of Merced, Placer and Sacramento counties. Last but not least are 28 school libraries. Since the late 1980s the library community has been had to be taken: 29 pages of bylaws, articles of working on this project. As a System Advisory Board incorporation, etc.) On Friday, Nov. 10, we became (SAB) member for the MountainValley Library System, I official! attended m~ny meetings (four per year, duplicated in the In this technological age, sharing library resources is a north and south) in which we determined who should be lot more than borrowing books (although that is still a involved, how it would operate, how to make it fair and major component of the service). Securing access to how to make it work. During that time technology has electronic databases is a great part of what the network changed a lot of what had been perceived as major can do for the individual, small, rural libraries such as obstacles. It was a hot day in Fresno when we worked on Mono County: OCLC [i.e., Online Computer Library the final draft of the proposed legislation. Center, Inc.], which allows you [to] search the collections At that time the state funded interlibrary loan and ofotherlibmriestofindabook;FirstSearch, whichbrings advanced reference only for public libraries. The up the full text of magazine articles; and the Electric Mountain Valley Library System saw that the public was Library, which gives access to TV scripts, transcripts of being denied a great resource in our service area: news broadcasts, newspaper articles, and other kinds of Academic and special libraries. So we started to expand media. by inviting UC Davis and California State Unixersity So dome to the library! Whether your branch is Sacramento and the Los Rios Community College Mammoth or Benton, Bridgeport or Coleville, Lee Vining District, the Sacramento County Law Library and the or June Lake, there is a lot more in your library than Sutter Resource, among others, to join us as full members, appears at first glance. There are the books you can see, Since the state law did not allow for reimbursement to butthereamalsothebooksinS,000otherlibrarias! them for interlibrary loan, we set up a "member share" fee system in which all paid into the system. This prototype Thanks to Wally Hoffman, publisher of The Matnmoth of the Library of California has served Mono County well Times,for hispermission to reprint this article foryears. For general information about the Library of In 1998 the bill was passed and the Library of California, visit the CSL website at California was approved. It has been 18 months of www.librar¥.ca, gov/loc/. For further information, contact planning and lots of hard work to establish our network: Diana Paque, LoC director, at (916) 653-7183, or by The Sierra Valley Library Network (all kinds of legal steps email to dpaque~library.ca.gov. Library o[' Cal~[ornia .News Meet our Library of California libraries: county law libraries The Library of California is open to libraries of all as various other categories of law-related persons, and 29 types: academic, public, school, special, and county law percent identified themselves as "non-attorneys" Or the libraries. So what is a county law library? Have you ever general public. heard of county law libraries? Do you know where your What use do patrons make of their county law libraries? nearest county law library is? According to this same survey, 43 percent used the county There are county law libraries in all 58 counties of the law library to work on a specific legal case, 20 percent state. Some of them have several facilities in needed information unavailable at the their the county. At the other end of the scale, office (presumably their law office), some are the proverbial "broom 13 percent were trying to draft a closet library" that no one can legal document, 10 percent find. Each county in California needed to find a particular isrequiredtohaveacountylaw legal form, 9 percent were library, and, by law, its main researching their legal purpose is to provide all rights, and 6 pement'were Californians living in these completing a school counties with the legal assignment. information they need to In an attempt to improve conducttheirlives. Currently, services to Californians 14 county law libraries have and increase thei.r become membem of the LoC responsiveness to their regionallibrarynetworks, users, California's county County law libraries law lthrarians are currently provideawidevarietyoflegal undertaking a Library resources, from standard Services and Technology treatises and codes to online Act-funded study of legal services and Internet county law library services access for legal research, and their funding options. Since they vary so widely in The results of this study their size and sophistication, the resources they can make should be availablein October2001. available to the public also vary wldely. Ninety percent of If you would like to contact your county law library, the income of California county law libraries derives from each one is listed in the index under the name of its county a small portion of the filing fees that people must pay in the CSL publication California Library Directory when taking a case to civil court. Unfortunately, the total 2000. To order a printed copy of this publication, include' dollaramountofthesefeeshasbeensteadilydecreasing, the title, number of copies wanted, and the shipping Who makes up the clientele of county law libraries? address of the requesting library and fax the request to According to an October 2000 survey by the Council of Martha Ortiz, LDS bureau, at (916) 653-8443, or mail to California County Law Librarians, about one half are, as Califomia State Library, Library Development Services one might expect, attorneys. However, that also means Bureau, P.O. Box 942837, Sacramento, CA 94237-0001. that the other half are not. Five percent identified This directory is also available on the California State themselves as paralegals, 9 percent as students, 7 percent Library webs'teat www.lthrary, ca.gov under 'Products." Bond board faces difficult decisions The board that will oversee the distribution of bond funds to public libraries in California met late in November and was immediately confronted with two major issues. One of the knottier problems faced by the board is the definition of "joint use." The $350-million bond issue passed by the voters in March specifies that preference will be given to projects that involve joint use of the facilities by public libraries and schools. Does this mean that new libraries must be built adjacent to public schools? Or does it mean that public libraries must incorporate study centers and OFFICE OF other facilities intended for the use of students? The resolution of this LIBRARY CON STRUCTION issue promises to be one of the major policy determinations the board will have to make during the coming year. Administration Another difficult issue was raised by State Treasurer Philip Richard Hall Angelides. He discussed the importance of building planning in bond Library Bond Act Manager act applications being guided by principles of sustainable growth and (916) 653-7252 urban planning. State Librarian Dr. Kevin Start indicated a concern Marilyn Crouch that, while these principles are generally valid, their application Deputy Library Bond Act Manager without some modification might make it difficult for rural, suburban, Library Grants Program Administrator and branch library projects to achieve a high enough point score to (916) 651-8304 receive funding. The board will deal with these important-but- Sharon Robinson potentially-conflicting principles in future board meetings. Executive Secretary (916) 651-8223 In addition to these two thorny questions, the board must also Patty Wagoner resolve issues such as how many application cycles will be allowed, Associate G0vermnental Program Analyst how much time to allow between application cycles, and dozens of (916) 657-3513 . other matters that must be embodied in clearly written roles to ensure a Fiscal fair and efficient construction program. Curtis Purnell Following the meeting of the bond act board, staff ha~ held StaffServices Manager I informal public hearings in Temecula, San Jose, Pasadena, and (916) 654-1483 Sacramento to receive oral and written comments on all aspects of the Compliance m]es and regulations that will eventually guide the distribution of Barbara Silken funds. Library Programs Consultant (Title 24) Richard Hall, manager of the bond act, says that a summary of the (916) 653-7432 comments received will be presented at the next meeting of the board, Linda Springer which has not yet been scheduled. Library Programs Consultant (Title 5) (916) 653-5572 Internet filtering mandate passed by Congress A rider amendment requiring Services (IMLS), which administers schools and libraries to use the LSTAfederal grant program, Interact filters in order to receive reports that they are requesting federal technology funding legal advice from their counsel passed both houses of on interpretations and Congress as part of the Labor requirements of the H H S E d u c a t i o n ...... '~ amendment's provision, Appropriations Bill (HR4577) should it be signed by the and has been forwarded to the president. president for his signature. ...... For more information on this The "Children's Intemet Protection topic, visit any of the following web Act," or CIPA, targets four separate federal sites: the Washington, DC office of the funding sources relath~g to information technology: A m e r i school technology funds under the Elementary and www.ala.org/washoff/alawon/alwn91OO.html, theCenter Secondary Education Act (ESEA), library technology of Democracy and Technology at www.cdt.org or the funds under the Library Services and Technology Act University of Tennessee, Knoxville at (LSTA), E-rate discounts for schools, and E-rate web.utk.edu/~wulf/filterindex.html. The University of discounts for libraries. If it becomes law, CIPA will Tennessee site provides general information about require that schools and libraries install and use a filtering issues, including a section entitled "Some "technology protection measure," or Intemet filter, that OrganizationsinFavoroflnternetFiltering." controls access to material considered harmful to children To read a copy of CIPA as passed by Congress, see 16 years of age and younger, www.cdt.org/le~islation/f06th/speech/001218cipa.pdf. Jane Heiser, of the Institute of Museum and Library LSTA proposals due by January 12, 2001 In August 2000 State Librarian Kevin Starr announced judged On its competitiveness with other submitted that Library Services and Technology Act (LSTA) funds proposals. The state librarian will send a letter to all those are available for the 2001/2002 fiscal year The first part submitting LSTA proposals advising them on the of the LSTA application procedure, the funding proposal, competitiveness of theirproposals. These will be sent out must be submitted to the Library Developmeht Services April 9-13, 2001 by mail. Completed applications may bureau of theCalifomia StateLibrary by January 12,2001 then be submitted, which will be due at LDS on June 11. at 4:30 p.m. 'This is the date the proposals must be The grant awards will be announced after the state received at CSL. librarian has decided which of the submitted projects will receive LSTA funding. The projects can officially begin The proposal is the first of a two-step procedure for applying for LSTA grant funds. In a couple of pages it once the applicant library receives the state librarian's outlines the library program, concept, or service for which LSTA grant award letter. the applicant library is requesting grant funds. LSTA is a LSTA is a federally-funded grant program for libraries competitive grant administered by the Institute of Museum and Library · ": program, so Services (1MLS). It provides local assistance grants to review of the libraries in the areas of technology innovation, resource proposal sharing, multitype library networking, and targeted ~ ' will servfces to the underserved, disadvantaged, b e geographically isolated, or illiterate. Libraries of all types, academic, corporate, institutional, public, school, and special, are all eligible for funding. For general information on LSTA, or to find an application packet, visit the California State Library Web site at www.library, ca.gnv/html/grants.html. For further information on LSTA, contact Jay Cunningham, LSTA program coordinator, CSL, at (916) 653-8112, or by email to j cunningham~library.ca.guv. For general information about IMLS, visit their website at www.imls.gov. Selected CRB reports on different issues available to libraries Since its founding in 1991, the Angeles, Merced, Placer, California Research Bureau (CRB) of Riverside, Santa Clara, and Solano the California State Library has counties. provided objective, nonpartisan research to the govemor's office, both Lopez, Elias. "Major Demographic Shills Occurring in houses of the Califumia legislature, and elected state officials. The CRB California." CRB Notes, vol. 6, publishes in-depth reports on a wide no. 5 (October 1999). variety of public policy-related topics Since 1 940 California's that could result in current or future demography has changed. This legislation. If the governor, state report identifies four major legislator, or elected public official demographic shifts in the state: commissioning the research gives his natural increase as the most or her permission, these reports are important source of population available for the general public to read. g r o w t h; d o m e s t i c a n d / o r Below is a list of recent CRB international migration's publicationsthatmightbeofinterestto importance to California's librarians: population increase; ethnic diversity and its effect on the · /1 Coordinated Approach to majority population in the state; Raising the Socio-Economic the number of persons 65 years Status of Latinos in California, andover. edited by Elias Lopez, Ginny Puddefoot, and Patricia Gandara. · Profile of California Computer Report No. CRB-00-003. March andlnternetUsers, by Rosa Maria 2000. Moiler. Report No. CRB-00-002. Current projections estimate that January2000. Latinos in California will Those having access to computer comprise over 40 percent of the technology and those who do not, state's population and will be the commonly known as the "digital largest ethnic group by the year divide," is the focus of this report 2025. As a group, however, they thatprofilescomputerandlnternet have not attained a high level of useanduserswithinCalifomia. education. This report outlines an The above CRB reports are approach for raising the socio- available on the CSL website at economic status of Latinos within ww~v.librarv, ca.~ov under the heading the state. CRB Reports. To order any of these · County Services: A 7ale of Eight publications, include the title of the Counties, by Jennifer Swenson. publication, the CRB report number, Report No. CRB-99-003. the number of copies wanted, and the Febmary1999. shipping address of the requesting This report, commissioned by the library. Requests can be placed by Senate Local Government phonetotheCRBat(916)653-7843,or committee, examines the effect of by email to crb~library.ca.gov, or by mail to California State Library, the Educational Revenue Augmentation Fufld (ERAF) California Research Bureau, P.O. Box shifts on local government 942837, Sacramanto, CA94237-0001. services in Alameda, Lake, Los Library. recruitment addresses program the shortage of librarinas Marion, the stereotypical librarian, has retired. Her profession. With the replacement, FIo, the info pro, is a librarian of the new competition what it is millennium. She speaks the lingo of the webmasters; is today for librarians, well versed about digital libraries, electronic books (e- this grant offers a public books), and other technologies; and can speak fluently library the opportunity to about traditional library philosophies and practices, keepgoodpeople." Unlike Marion, high technology and other private sector Under this program, employees of public and companies seek FIo's skills and knowledgeofinformation county law libraries who have been working in their organization and retrieval. Upon receiving her master's positions for at least a year, and have been accepted into degree in library and information science, Flo is lured into an American Library Association accredited graduate working for private industry where stock options, signing library education program, are eligible to app y for tut on bonuses, high salaries, and other perks are hard to ignore, reimbursement. Applications are generally mailed out to In the booming technology industry in California, the all California public and county law libraries, and to v a I u e p I a c e d o n California library education programs in late spring of librarians' skills and each year, with the application due in late summer. A knowledgehasmade selection committee reviews the applications, and only these types of the most competitive applications receive funding. library careers Actual awards are made to the library where the person high ly attr active applying fox' tuition reimbursement works. This library is for new library responsible for administering the funds to the student s c h o o 1 underthetermsoftheprogram. graduates. At Currently over 70 public or county law library staff the sametime, members are receiving full or partial tuition however, the reimbursement for their studies. Since the first awards pool of new that were made in 1998/99, many of these individuals ~' I i b r a r y havereceivedtheirmaster'sdegreeinlibraryscienee, and s c h o o I have been promoted to, or have secured, professional graduates library positions. considering careers in Since the need to recrait or "grow" librarians is a p u b I i c statewide problem, a committee composed of public libraries has almost evaporated. From one end of the state library representatives from across the state worked on to the other, libraries are having difficulty finding and development of this program. That committee consisted hiring librarians to serve remote or rural populations, non- of: Ray Schroff, Tehama County Library; KenYamashita, or limited-English speaking populations, seniors, Stockton-San Joaquin County Public Library; Krystal children, and all the other segments Of California's Roberts, San Francisco Public Library; Julia Orozco, population. To help address this problem, the California Salinas Public Library; Grace Francisco, Oceanside State Library initiated the Public Library Staff Education Public Library; and CliffLange, Carlsbad Public Library. Program in 1998. Funded with federal LSTA grant funds, This project is supported by the U.S. Institute of this program seeks to increase the number of librarians, Museum and Library Services under the provisions of the and library staff members, available to provide library Library Services and Technology Act, administered in services to all residents of the state, especially in Califomiabythestatelibrarian. underserved communities. This is achieved through the provision of tuition reimbumement, on a competitive For general information on the Public Library Staff basis, to individuals employed in California public or Education Program, visit the CSL website at county law libraries who are seeking their master's degree www.librarv, ca.~ov/hmWlibserv.html. Under "Funding in library and information science. Programs," click on the Public Library Staff Education Program. For further information, contact Kathy Low, As one library director comments, "This type of grant is human resources and recruitment consultant, CSL, at extremely valuable as it encourages the best (916)653-6822, orbyemailtoklow~library.ca.gov. paraprofessionals to pursue a master's and helps the library to retain and 'grow' excellent, future leaders in the CONNECTION is the website newsletter of the 2001 and the Library of California. Dr. Kevin Starr January 12, 2001 State Librarian LSTA fiscal year 2001/2002 proposals due (916) 654-0174 kstar r~library.ca.gov January 12-17, 2001 American Library Association (ALA) Midwinter meeting, Washington, DC Robert Daseler January 17, 2001 Communications . Robert Hass, former poet laureate for the U.S., reads his poelry in the' Editor auditorium of the Resources Building, 1416 Ninth St., Sacramento at 5:00 p.m., (916) 654-0108 sponsored by the California State Library and the Resources Agency. rdaseler~library.ea.gov January 23, 2001 Christopher Berger Library Development Services Gary Snydar reads from his poe try at a celebration for a new anthology, The Literature of California, published by the University of California Press, Assistant Editor at 3:30 p.m. in the California Room, Fourth Floor, State Capitol Building, (916) 653-8313 Sacramento. cberger~library.ca.gov At 5:00 p.m. in the Second Floor Rotunda there will be a reception hosted by Robert M. Hertzberg, speaker of the California Assembly, in honor of the book. The reception and reading are sponsored by the Speaker's Office, the California State Library, the U.C. Press, and U.C. Davis. Library of California Board James Dawe, Esq. February 14-16, 2001 President Library of Cab fomia board meeting, Riverside _March 1-3, 2001 Public Library Association (PLA) Spring Symposium, Chicago Articles for inclusion in a future issue of the March 15-18, 2001 Connection are welcomed. Association of College and Research Libraries (ACRL) Please submit articles or National Conference, Denver suggestions to the Connection April 25-27, 2001 editor, Robert Dasele~: Library of California board meeting, Sacramento June 9-14, 2001 ~,. Special Libraries Association Annual Conference, SanAntonio June 14-20, 2001 June 27-29, 2001 Library of California board meeting, Fresno CALIFORNIA August 15-17, 2001 Library of California board meeting, San Diego October 3 l-November 2, 2001 914 Capitol Mall California School Libraries Association (CSLA) P.O. Box 942837 Annual Conference, Long Beach November 2-5, 2001 9oo N Street, Suite 500 California Library Association (CLA) Annual Conference, Long Beach Sacramento, CA 94237-0001 November 5-7, 2001 Library of California board meeting, Long Beach November 14-18, 2001 American Association of School Librarians (AASL) National Confer=e. P,nsburgb. FA WW W.