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Home My WebLink About2001/03/22 - Agenda Packet - Library Board of Trustees - Special DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~ ~Q(3., ~9~/ , at z~ , I posted a true and correct copy of the meeting agenda dated /~.~t~¢~ ~ ~2x~/ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~/~o/~! , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga RANCHO CUCAMONGA PUBLIC LIBRARY 7368 ARCHIBALD AVENUE RANCHO CUCAMONGA, CA 91730 909-477-2720 Fax: 909-477-2721 FAX TRANSMISSION COVER SHEET Date: /~tc~c/~ mod 200/ To: Fro?il: vivian Garcia Time: Re: Special Meeting for the Library Board of Trustees YOU SHOULD RECEIVE ~ PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 909 477-2721, ext. 5040. ~ SUCCESSFUL TX REPOR? ~ 83-28-81 17:43 ID:9899898986 RANCHO CUCAMONGA PUB LIBRARY JOB No. - ................ 634 START TIME ................. 17:42 ID No .................. 99489838 RESOLUTION ................. STANDARD TOTAL PAGE ................. 84 MACHINE ENGAGED ................. 81 '17 INFORMATION ................. OK ERROR PAGE ................. RANCI I0 CU'CAMONC~A PUB 1 .IC, LIBRARY LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:30 p.m. March 22, 2001 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember James V. Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Edward E. Swistock, President Pro Tem Donna Bradshaw, Boardmember Ravenel Wimberly, Boardmember Joyce Womack, Boardmember Rancho Cucamonga Public Library Page 1 Board of Library Trustees Agenda Special Meeting, March 22, 2001 A. CALL TO ORDER Roll Call: Howdyshell __~ Bradshaw ~ Swistock ., Wimbarly and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: January 4, February I and March 1, 2001. 1 2) Approval of Resolution VLB01-002. This resolution will establish the new day and 10 meeting time for the Regular Meeting of the Library Board of Trustees. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Library Status report: oral report presented by staff. 13_ 2) Budget Report: report presented by Deborah Clark, Library Director. 13 3) Bookmobile Project: Oral report presented by staff. 4) Approval of update of the library policy "Library Dress Code Guidelines": report 2 7 presented by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Budget Process for 2001/2002. 33 a) Review and approval of Proposed Budget for 2001/2002. Led by President Howdyshell. Staff report attached. 2) Computers for Learning: Report by Boardmember Wimberly. Attached is 40 information on the program. Rancho Cucamonga Public Library Page 2 Board of Library Trustees Agenda Special Meeting, March 22, 2001 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, March 20, 2001, 6:00 pm, twenty-four (24) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: March 22, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of the January 4, February 1, and March 1, 2001 Regular Meetings. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. /~R~pectfully submitted, , Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORBER The regular meeting of the Library Board of Trustees was held on January 4, 2001, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:04 p.m. and Boardmember Swistock led the pledge of allegiance. Present were Boardmembers Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and Rose Manela, Literacy Supervisor. B. CONSENT CALENDAR B 1. Approval of Minutes: December 7, 2000. Boardmember Swistock asked for the minutes to be brought back to the next meeting. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, gave an oral report on the status of the Library to the Board. Robert Karatsu, Library Services Manager, stated that he and Michelle Perera, Reference Services Coordinator, provided a one day class on Reference 101 for the employees who normally do not provide this service. The Children's division held a special children's program on Wednesday, December 27, by Animal Ambassadors. Approximately 75 children and parents attended. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed budget handouts with the Library Board. C3. Approval of CDBG Grant request for $10,000 to support the "Back to Basics" Program in 2001/2002: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the grant application with the Board. Library Board Minutes January 4, 2001 Page 2 MOTION: Moved by Boardmember Swistock to approve the grant, seconded by Boardmember Womack. Motion carried, 3-0-2 (with Bradshaw and Howdyshell absent). C4. Library In-service: Oral report presented by staff. Robert Karatsu, Library Services Manager, gave a report of the agenda for the in-service. First, a workshop on Customer Service, specifically for Library personnel was conducted by Pam Hasbrouck. Second, each division of the Library had staff present on what their jobs entailed at the Library. Third, staffcovered emergency situations, what to do when the elevator stops, when the fire alarm goes off, etc. And at the end of the day, everyone met within their division for a staff meeting. Deborah Clark, Library Director, stated approximately 40 personnel attended. C5. Bookmobile Project: Oral report presented by staff. Deborah Clark, Library Director, stated that in December it was learned, the Federal Grant application for the Bookmobile did not receive approval. She reviewed a handout with the Board dated December 28. Deborah Clark, Library Director, stated that staff has been working with Greg Gunski of Fleet Maintenance, to coordinate the process of remodeling an older existing vehicle. Bids came in at $80,000 for the large bookmobile and $40,000 for the Omnitrans vehicle. Staff measured the pros and cons of both vehicles, and recommended refurbishing the smaller vehicle. Deborah Clark, Library Director, stated that this recommendation will go to Council for their approval on January 17th. Staff would like to have the vehicle available to go into the schools, National Library Week, the first week in April. D. BOARD BUSINESS D1. Discussion of regular meeting day location. Report attached. Boardmember Swistock asked for this item to be held over until the next meeting when President Howdyshell and Boardmember Bradshaw would be present. D2o Donor Wall Update: Oral report presented by Deborah Clark, Library Director. Library Board Minutes January 4, 2001 Page 3 Deborah Clark, Library Director, stated that staff requested of United States Bronze a couple of minor modifications to the plans of the donor wail. She reviewed the changes with the Board. Staff is expecting full-size plans within the next few weeks. The goal is to have the donor wall installed prior to April 1 for National Library Week. D3. Budget Process for 2001/2002. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the preliminary details of the budget process for next fiscai year. D4. Training opportunity for Library Trustees. Deborah Clark, Library Director, asked for this item to be held over to the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Library Board of Trustees regular meeting day and location. E2. State Training for Library Trustees. E3. National Library Week, California Young Reader Medal. F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by Boardmember Womack to adjourn, seconded by Boardmember Wimberly. Motion carried, 3-0-2 (with Bradshaw and Howdyshell absent). Meeting adjourned at 7:29 p.m. Respectfully subr0itted, Vivian Garc~a Administrative Secretary CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on February 1, 2001, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 7:01 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: December 7, 2000. MOTION: Moved by Boardmember Wimberly to approve the minutes of December 7, 2000, seconded by Boardmember Womack. Motion carried, 3-0-1-1 (with Swistock absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: omi report presented by staff. Deborah Clark, Library Director, reviewed the status report with the Board. Renee Tobin, Senior Librarian, stated that the Children's Department had just added an eighth story time, a third Toddler storytime on Fridays. Library Assistant Katie Trautner presents the Toddler storytimes and does an excellent job. Renee Tobin, Senior Librarian, stated that staff is starting to prepare for Summer Reading Program and National Library Week. Robert Karatsu, Library Services Manager, stated that Literacy is offering computer training for their students. The one-on-one training is conducted by Library Assistant Nick Smiderle. C2. Budget Report: report presented by Deborah Clark, Library Director. Library Board Minutes February 1, 2001 Page 2 Deborah Clark, Library Director, reviewed budget handouts with the Library Board. C3. Bookmobile Project: Oral report presented by staff. Robert Karatsu, Library Services Manager, stated that staff made a site visit to the vendor, Complete Coach Works on February 1. Staff selected the carpet and upholstery for the bookmobile. The Omnitmns vehicle had been gutted and staff was able to review the plans for the location of shelving and other items in the bookmobile. President Howdyshell asked if he might be contacted for staffs next meeting at Complete Coach Works. He is interested in taking a look at the bookmobile. C4. National Library Week: Update on program offerings. Oral report presented by staff. Deborah Clark, Library Director, stated that staff is working on programs to celebrate National Library Week - all month long during April. The Library is planning on hosting a Junior and Adult Trivia Contest, having a mail out campaign, "Bucks for Books," offering a cyber tech class and having a children's program. D. BOARD BUSINESS D 1. Discussion of regular meeting day location. Report attached. MOTION: Moved by President Howdyshell to change the Library Board of Trustees meeting day to the 4th Thursday of each month at 6:30 p.m., seconded by Boardmember Wimberly. Motion carried, 4-0-1 (with Swistock absent). D2. Donor Wall Update: Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that staff is planning on having a ribbon cutting presentation of the donor wall during National Library Week. D3. Budget Process for 2001/2002. Oral report by Deborah Clark, Library Director. a. Review of economic outlook and revenue stream for fiscal year. Provided by Deborah Clark, Library Director. Deborah Clark, Library Director, gave an oral report on the economic outlook and revenue for the Library during the next fiscal year. 6, Library Board Minutes February 1, 2001 Page 3 b. Proposed Library budget priorities for 2001/2002. Led by President Howdyshell. Staff report attached. Deborah Clark, Library Director, reviewed the Service Responses with the Library Board. President Howdyshell asked if the Board could review them longer and discuss them at next month's meeting. D4. Training opportunity for Library Trustees. Oral report by staffand Boardmember Bradshaw. Deborah Clark, Library Director, asked Boardmember Bradshaw to tell the Board about the training opportunity that was presented to her at the conference. After discussion the Board decided to have staff research and plan for the training. If the cost of the training were to exceed $500, staff is to return to the Library Board at the meeting. MOTION: Moved by Boardmember Womack for staff to plan for the training at a cost of $500 or less, seconded by Boardmember Wimberly. Motion carried, 4-0-1 (with Swistock absent). E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Resolution to change the Library Board of Trustees regular meeting day. E2. Budget Priorities for 2001/2002. E3. Computers for Learning. F. COMMUNICATIONS FROM THE PUBLIC None. Library Board Minutes February 1, 2001 Page 4 G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Womack. Motion carried, 4-0-1 (with Swistock absent). Meeting adjourned at 8:54 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, March 1, 2001, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: RESOLUTION NO. VLB01-002 A RESOLUTION OF THE LIBRARY BOARD OF TRUSTEES OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A TIME AND PLACE OF REGULAR MEETINGS. WHEREAS, SECTION 3 of Ordinance No. 520 establishing a municipal Library does provide that regular meetings of the Library Board of Trustees shall be established by resolution of the Library Board of Trustees; and, WHEREAS, it is the desire of the Library Board of Trustees to establish a schedule of regular meetings. NOW, THEREFORE, BE IT RESOLVED that the Library Board of Trustees of the City of Rancho Cucamonga does hereby establish a meeting schedule as follows: St~ECTION 1: Regular meetings of the Library Board of Trustees shall be held on the fourth (4) Thursday of each month at 6:30 p.m. SECTION 2: Regular meetings of the Library Board o£Trustees shall be held at the Civic Center Complex located at 10500 Civic Center Drive, Rancho Cucamonga, California in the City Council Chambers. PASSED, APPROVED AND ADOPTED this 22nd day of March, 2001. AYES: Bradshaw, Howdyshell, Swistock, Wimberly and Womack NOES: None ABSENT: Robert Howdyshell, President ATTEST: Vivian Garcia, Administrative Secretary I, Vivian Garcia, Administrative Secretary of the Library Board of Trustees of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Rancho Cucamonga Library Board of Trustees at their special meeting of the said Board held on the 22nd day of March, 2001. Executed this 22nd day of March, 2001 at Rancho Cucamonga, California Vivian Garcia, Administrative Secretary STATISTICS Feb 2001 Feb 2001 FY 2000101 Y 99~2000 Days Open 27 28 230 228 Items Borrowed 62,055 61,772 438,609 440,308 Average Daily 2,298 2,206 1,907 1,931 % Change 4% -1% Patrons Registered 1,057 1,084 7,486 7,462 Average Daily 39 39 33 33 % Change 1% -1% Information Questions 9,805 11,272 66,574 67,009 Average Daily 363 403 289 294 % Change -10% -2% Library Visitors 38,352 38,910 227,245 221,037 Average Daily 1,420 1,390 988 969 % Change 2% 2% Data Base Searches 2,581 N/A 11,047 N/A In Library 2,269 N/A 9,626 N/A Remote 312 N/A 1,421 N/A % of Remote Use 12.1% N/A 12.9% N/A Children's Program Attendance 1,094 800 7,115 6,221 # of Sessions 44 33 236 249 % Change 37% 14% Technology Center Visitors 810 883 6,884 6,798 % Change -8% 1% Literacy Adult Tutor Teams 36 Adult Students Waiting for Tutors 11 Families for Literacy Participants 13 Computer Literacy Learner participants 8 Items Classified 1,801 1,742 14,259 13,937 % Change 3% 2% Volunteer Hours 852 557 5,194 3,319 % Change 53% 56% ADULT SERVICES Information Questions 6,245 6,775 45,157 43,834 Average Daily 231 242 196 192 % Change -4% 2% Programs/Classes Attendance 65 0 215 67 # of Sessions 5 0 14 7 Aver. per session 13 0 15 10 Tours/Group Visits Attendance 0 0 50 145 # of Sessions 0 0 3 7 Aver. per session 0 0 17 21 CHILDRENS SERVICES Information Questions 3,560 4,497 21,417 23,175 Average Daily 132 161 75 102 % Change -18% -26% Toddler Time 138 165 830 947 # of Sessions 12 8 44 38 Aver. Per session 12 21 19 25 Preschool Storytime Attendance 254 221 1,815 2,022 # of Sessions 8 12 68 115 Aver. per session 32 18 27 18 Afferschool Storytime Attendance 121 155 926 1,288 # of Sessions 4 8 34 58 Aver. per session 30 19 27 22 Family Storytime Attendance 177 0 1,133 105 # of Sessions 8 0 52 4 Aver. per session 22 0 22 26 Special Events Program Attendance 0 0 486 487 # of Sessions 0 0 4 10 Aver. per session 0 0 122 49 Back to Basics Tutoring Sessions 244 200 1,220 1,000 # of Sessions 4 4 20 20 Aver. Per session 61 50 61 50 Families for Literacy Storytime 0 83 0 # of Sessions 0 2 0 Aver. per session 0 42 0 Group Visits to Library Attendance 160 59 622 372 # of Sessions 8 5 34 24 Aver. per session 20 12 18 16 School Visits by Staff 40 0 2,052 740 # of Visits I 0 6 3 F~ A C h O C U C A M O N G a IDU e,l~lC LII~I~AI2Y Staff Report DATE: March 22, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2000/2001 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUNDIANALYSlS Schedule A, titled "Revenue Report February" is attached for your review. Schedule B, titled "Balance Sheet FY 2000/2001" is attached for your review. Schedule C, titled "Library Expenditures "2000/2001" is an accounting of all funds expended so far this fiscal year. Also included are the expenditure figures for Library Redevelopment Agency funds. The spreadsheets are attached, along with an Executive report identifying highlights. FISCAL IMPACT None ~'~ar~lly submitted, ~j~ EXECUTIVE SUMMARY OF STATUS OF BUDGET Library Expenditures: Summary: Expenditures at the 67% of the year are at 62%, on track. Highlights: 5010: Part Time Salaries We are experiencing growing savings in the category of part time salaries, however we have reached all times highs in Circulation during the rainy season. Also, we are seeing measurable changes in registration, thanks to the Children's Library Card drive. We also are dealing with increased numbers of Upland residents as the Upland Public Library continues to reduce resources and hours open. (Closed on Sundays and Fridays). 5100: Travel & Meetings No changes since I transferred funds into this account to cover Legislative Day in the Spring and the CODI Conference that Library Services Manager Robert Karatsu will be attending. This conference is geared to maximizing the effectiveness of the library's automation system. This is the first conference Robert has been able to attend since beginning the Library Telethons, four years ago. 5200: Operations Book purchases are at 64%, so we continue on target for spending in that account. 5300: Contract Services No changes. 5403: Electric Utilities Costs are continuing to escalate in this account. We know we will be overbudget in this area--but so will every other entity in California this year! We will adjust this account at the mid-year budget process. After School Learning Program Summary: We continue to save monies in the part time salaries area. Library Board of Trustees Summary: No change. -2- Adult Literacy: Summary: Again, experiencing savings in the personnel account, thanks to the Families for Literacy Grant. 55% of the funds have been spent at 67% into the year. Redevelopment Expenditures: Summary: Overall spending is on target. Capital Outlay, where most of the funds remain, is scheduled to be spent by Spring of this year. Highlights: No Change. Project Improvement Costs: Compact shelving for the second floor is going to be installed in February of 2001. This will allow storage for app. 10,000 items on the second floor of the Library. The Donor Wall is scheduled to be installed by April of 2001. The remaining project improvement costs are in the hands of the Facilities Department of the City of Rancho Cucamonga. Bookmobile Expenditures: Summary: The Bookmobile budget is a mixture of City funds and State Grant funds. The spending is below where it was anticipated to be, due to the delay caused by the hoped for funding of the bookmobile by the Federal Government. Highlights: 1300 Part Time Salaries: Originally, $42,800 was approved in the part time salaries category of the budget. Since the receipt of the State Grant for salaries to plan the project, app. $35,000 of those funds are available for reallocation and will be used to help pay for the refurbishment of a temporary vehicle. 3931 Vehicle Maintenance: The Public Works budget will be covering all maintenance costs for the Bookmobile. Hurray! 7045 Vehicles: $55,000 has been encumbered to fund the refurbishing of a temporary Kidsmobile. The refurbished vehicle will be used as a Kidsmobile until receipt of the permanent vehicle. In the year 2002, it is proposed the temporary vehicle be turned into a Senior Mobile, with services offered to Senior Centers, Retirement and Convalescent Homes, Trailer Park Homes and other appropriate sites. -3- Schedule A REVENUE REPORT FINES MEDIA LIBRARY REF February 2001 & FEES RENTALS SALES SERV. 01-Feb $310.20 $187.83 $0.00 $4.30 02-Feb $265.66 $218.79 $0.00 $16.46 February 3 & 4 $748.71 $394.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05-Feb $686.71 $195.46 $0.00 $20.00 06-Feb $478.53 $212.46 $0.00 $28.00 07-Feb $607.37 $262.45 $0.00 $28.00 08-Feb $270.44 $192.22 $0.00 $13.70 09-Feb $242.84 $191.83 $5.56 $2.00 February 10 & 11 $554.84 $502.44 $1.70 $0.00 12-Feb $457.70 $193.88 $0.00 $0.00 13-Feb $479.15 $203.85 $0.00 $15.40 14-Feb $310.45 $192.96 $0.00 $2.00 15-Feb $285.40 $262.24 $0.00 $0.00 16-Feb $230.77 $265.24 $0.00 $0.00 17-Feb $398.48 $265.98 $0.00 $14.80 18-Feb $354.14 $219.22 $0.00 $30.00 2/19/2001 - holiday 20-Feb $588.97 $257.12 $0.00 $35.20 21-Feb $459.70 $232.00 $0.00 $0.00 22-Feb $573.40 $244.12 $0.00 $10.00 23-Feb $335.06 $216.19 $0.00 $2.00 February 24 & 25 $865.08 $538.47 $0.00 $0.00 26-Feb $659.05 $181.99 $2.78 $7.75 27-Feb $510.51 $252.70 $0.00 $13.00 28-Feb $654.17 $232.70 $0.00 $22.00 $11,327.33 TOTALS: $9,947.33 $6,116.91 $10.04 $264.61 February 2000 TOTALS $10,391.22 $5,657.81 $16.68 $86.40 % CHANGE -4% 8% -40% 206% 2002/01 Rev 99/2001 Rev $16,339 $16,152 TOTAL LIBRARY INCOME 2002/01 Proj: Daily Average Fines $368.42 $325.77 Daily Average Media $226.55 $189.97 Daily Average Sales $0.37 $0.00 Daily Average Ref. Fees $9.80 $8.49 DAILY TOTALS $605.14 $504.23 GAIN/LOSS ON PRO J: $2,725 Schedule B BALANCE SHEET February FY 200012001 Revenues Earned Projected Loss/Gain Fines & Fees $66,607 $74,927 ($8,320) -11.1% Media Rentals $44,171 $39,093 $5,078 13.0% Sales $87 $0 $87 Technology/Print Fees $11,049 $13,328 ($2,279) -17.1% Information Services Fees $689 $1,953 ($1,264) -64.7% Direct Loan $18,085 $15,000 $3,085 20.6% Totals: $140,687 $144,301 ($3,613) -2.5% Part Time Salaries Spent Projected Loss/Gain $243,135 $283,016 $39,881 Balance for Year through February $36,268 LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB TOTALS SPENT PER FUNDS % % OF 2000/200t CATEGORY REMAINING SPENT YEAR 1290601 PERSONNEL 67% ~ 5000 REGULAR SALARIES $556,670 $41.768 $43,492 $64,958 $43.488 ~43.488 $43.488 $43,488 $43.488 $367,656 $367.656 $189.014 66% ,~ 5005 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% ..~ 5010 PARTTIME SALARIES $342.520 $20.867 $22,256 $31,864 $23.106 $22,072 $24,881 $19.153 $23.600 $187,798 $187,798 $154,722 55% O 5030 FRINGE BENEFITS $215,350 $17,945.83 $17.945.83 $17.945,83 $17,945.83 $17,945.83 $17,945.83 $17.945.83 $17,945.83 $143.567 $143,567 $71.783 67% TOTAL PERSONNEL $t.114.540 $80,58t $83,694 $114,767 $84,539 $88,505 $86~814 $80,~87 $86,033 $699,021 $699,021 $4t5,519 63% OPERATIONS 510o TRAVEL & MEETINGS $5,500 $4,860 $635 88% ALA Conference $0 Hood * workshop $100 $100 $200 Clark - workshops $125 $144 $25 $294 Corwin - workshops $50 $50 Karatsu-workshops $62 $688 $750 Meeting Supplies $53 $4 $108 $165 Califemia Air ~ckets $137 $980 $1,117 Inserv[ce Workshops $135 $135 ILS Workshops $81 $81 CLA Conference $1,095 $805 $159 $2,059 Library in service $14 $14 C!.~ Legislative Day $0 6105 MILEAGE $5,800 $1,911 $3,889 33% Auto Allowance $4,800 $400 $400 $400 $400 $1,600 $1,600 $3,200 33% Reimbursement $1,000 $0 $311 $589 31% Garcia $62 $28 $44 $28 $23 $12 $22 $218 Pages $21 $21 $8 $50 Manela $7 $5 $12 Convin $0 Janecek $32 $32 Conference Mileage $0 5200 MAINTENANCE/OPER $203,900 $144,988 $58,912 71% Encumbrances $15,000 $15,000 Differences $0 Cash Receipts $0 Printing/Postege $2,000 $0 St ,243 $757 62% Printing $258 $150 $408 Postage $165 $320 $350 $535 Office Supplies $20,000 $22,454 ($2,454) 112% Library Cards $4,439 $4,439 Bar Codes $2,769 $2,769 Emergency Supplies $138 $138 Cataloging Supplies $2,200 $327 $2,097 $211 $221 $47 $105 $1,949 $7,157 Computer Table/Book trucks/File Cabinets $781 $781 Photography $7 $18 $25 8 Ave. graphics $0 Office Depot $2,000 $1,000 $2.100 $5.100 Office machine repair $0 Letterhead $381 $390 $771 Miscellaneous $38 $3 $84 $125 Petty Cash $9 $9 Computer supplies $64 $40 $355 $459 Stationary $0 Federal Express $25 $20 $45 Board Supplies $88 $138 $345 $65 $636 Libris Design Training $800 $600 Special Program Supplies $10,000 $5,105 $4,895 51% ChSdren's Supplies $3 $113 $13 $120 $211 $17 $477 Children's Programs - Fdends $2 $72 $51 $148 $30 $250 $553 Administration Office supplies $27 $216 $235 $478 Interlibra~y Loan $0 Adult Programs $8 $65 $73 Summer Reading Program (FR) $16 $342 $38 $396 Foundation Expenses $871 $871 Literacy Projects $0 Volunteer Supplies $373 $853 $1,22B Radios for monitors $1,031 $1,031 Advertising/Promotions $3,000 $204 $2,796 7% National Library Week - Friends $47 $47 $94 Recruitments $110 $110 Telethon $0 Float (Friends funded) $0 Books/Materials $154,900 $98,659 $56,241 64% Bookstore nJsh $4,922 $2,362 $1,037 $2,000 $174 $538 $2,549 $13,582 Young Adult Books $623 $57 $680 Childrens Books $8,946 $3,286 $1,721 $14 $795 $1,419 $1,532 $774 $18,488 Brodart Books $29,388 $29,388 Reference Books $2,073 $638 $1,500 $175 $2,725 $2,695 $71 $9,877 Literacy Books $0 Rental Collection $2,293 $119 $2,412 Reference CD's $451 $451 Circulating Instructional CD's $2,060 $2,250 $1,000 $8,250 Large Print Books - Friends $193 $193 Books on Tape - Friends $7.420 $52 $1,784 $48 $63 $258 $9,625 Video $1,500 $130 $1,630 CD's (music) $2,800 $1,000 $1 ,o00 $2,000 $6,000 DVD's $14 $14 Spanish Language $216 $855 $1,071 Rocket E book (hardware) $320 $320 Software Maintenance $0 Magazines/Publications $12.000 $228 $27 $1,000 $85 $64 $1,404 $1,404 $10,596 12% Training $1,000 $0 $0 $1,000 0% Bindery $1,000 $0 $0 $1,000 0% 5280 Equipment Malnt/Deprec. $520 $0 $520 0% 5160 DUES $2,150 $0 $690 $t,460 32% Amedcan Librar/Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0! California Library Assoc. $200 $345 $345 $345 ($145) 173% Inland Libra;y system $1,500 $0 $0 $1,500 0% CALTAC 0 $0 $0 $0 #DIV/0t 5415 GENERAL LIABILITY $4,180 $0 $0 $4,180 0% 5300 CONTRACT SERVICES $133,000 $60,276 $72,725 45% Encumbrances $5,000 $5,000 Offic Equip/Maintenance $8,000 $0 $14,088 $8,000 176% Typewriter Repair $141 $141 Xerox Fund $929 $13,018 $13,947 Book Bindery $0 Contract Salades $0 $0 Book Processing $29,000 $5.000 $15 $2.928 $3,000 $10,943 $10,943 $14,057 44% OCLC $0 $600 $600 ($600) #D[VI01 S.B. County $50.000 $o $0 $50,000 0% Collection Agency $5,000 $2,000 $2,000 $4,000 $4,000 $1,000 80% Self Check Maintenance $7,000 $0 $0 $7,000 0% Telephone Maintenance $3,000 $429 $429 $429 $2.571 14% Computer Tech Services $35.000 $25.216 $25,216 $25,216 $9.784 72% Evening Meeting Charges $0 $0 $0 5400 TELEPHONE $18,000 $2,974 $15,026 17% 989-6277 (Rotan/line) $231 $550 $781 181-1185 (T1 line) $207 $207 $207 $620 948-9900 $300 $306 $302 $908 476-2793 (ISDN Line) $0 980-0871 (EMS & Security) $59 $57 $120 $237 980-4361 (Elevator) $28 $27 $55 $111 987-3271 (IrrigaSon Spdnk.) $0 987-9671 $0 989-6904 (Public Fax) $31 $32 $63 $126 481-6724 $27 $27 $27 $82 MCI $81 $28 $109 5402 WATER UTILITIES $3,000 $991 $2,009 33% inside Use $207 $204 $411 Lendsceping 5229 $314 $543 Fire~ine water $37 $37 5403 ELECTRIC UTILITIES $48.000 $5.249 $5,377 $5,410 $5.600 $3,972 $3,765 $3.509 $32.681 $32.881 $15.116 69% TOTAL LIBRARY BUDGET $1.538.590 $158.759 $116.638 $133,888 $125,198 $92.234 $118,356 $103,125 $100.400 $948,597 $948.597 $583.993 62% LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR Cost Center 4555 2000/200t OPERATIONS 3t00 TRAVEL & MEETINGS $3~000 $1,122 $t,122 $t,878 37% 67% CIA Millenium Conference Cart/over $74 W~mbedy $337 $250 $0 $0 $61 Womack $190 $230 $0 $0 $0 CIA Legislative Day 3300 MILEAGE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 3900 MAiNTENANCEIOPER $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 3956 DUES $350 $0 $0 $0 $0 $0 $0 $65 $68 $285 t9% $65 Caltac TOTAL LIBRARY BUDGE'I' $$,350 $74 $0 $527 $460 $0 $0 $126 $0 $1,187 $1,187 $2,~63 38% AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB TOTALS SPENT PER FUNDS % % OF Cost Center 4533 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 67% 1100 REGULAR SALARIES $13,390 $1,080.80 $1,081 $1,621 $1,081 $1,08t $1,081 $1,081 $1,081 $9,187 $9,187 $4,203 69% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES* $16,090 $508 $t,475 $721 $700 $289 $859 $306 $306 $5.160 $5,160 $10,840 32% 1900 FRINGE BENEFITS $5.270 $439 $439 $439 $439 $439 $439 $439 $439 $3,5t3 $3,513 $1,757 67% TOTAL PERSONNEL $34,660 $2,028 $2,996 $2,781 $2,220 $t,809 $2,$75 $1,825 $1,825 $17,860 $17,860 $16~800 $2% OPERATIONS 3100 TRAVEL & MEETINGS $0 $0 $0 $8 $0 3300 MILEAGE $0 $0 $0 $0 $0 0% 3900 MAINTENANCE~OPER $500 $388 $t12 78% Encumbrances $0 $0 Differences $0 $0 Office Supplies $250 $5 $50 $62 $11 $44 $168 $250 0% Books/Materials $260 $0 $100 $33 $t 33 $250 0% Training ~freshments $31 $11 $45 $87 3956 DUES $0 $0 $0 $0 $0 3960 GENERAL LIABILITY $20 $0 $0 $20 6028 CON1RACT SERVICES $t ,000 $1,000 $0 100% Tutor Training $1,000 $500 $500 $1,000 $1,000 $0 100% TOTAL LIBRARy BUDGET $36,180 $2.528 $3,076 $2,892 $2,782 $t,853 $2,375 $1,915 $1,825 $19,248 $20,248 $16,932 56% BOOKMOBILE SERVICES OCT NOV DEC JAN FEB TOTALS SPENT PER FUNDS % % OF Cost Center 4534 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 67% 11 oo REGULAR SALARIES $38,000 $0 $0 $1,386 $1,386 $1,386 $4,157 $4,157 $33.843 11% 1200 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $0 $0 0% 1300 PART TIME SALARIES $56.300 $0 $0 $0 $0 $0 $0 $0 $56,300 0% 1900 FRINGE BENEFITS $15,360 $0 $0 $1,182 $1,182 $1.182 $3,545 $3,545 $11,815 23% TOTAL PERSONNEL $109,660 $0 $0 $2,867 $2,567 $2,568 $7,702 $7,702 $101,958 7% OPERATIONS 3100 TRAVEL & MEETINGS $1,000 $0 $0 $0 $16 $16 $16 $984 0% 3300 MILEAGE $300 $29 $0 $0 $29 $29 $271 0% 3900 MAINTENANCE/OPER $52,000 $0 $34,938 $17,062 67% Office Supplies $2,000 $0 $232 $102 $334 $1,666 17% Books/Materials $50,000 $0 $3,438 $31,166 $34,604 $15,396 69% 3931 VEHICLE MAINTENANCE $6,000 $0 $0 $0 $6,000 0% 3956 DUES $0 $0 $0 $0 $0 0% 3960 GENERAL LIABILITY $580 $0 $0 $0 $580 0% 5605 COMPUTER SOF~/VARE $2,859 $2,859 6028 CONTRACT SERVICES $0 $0 $0 $O $0 0% 7044 CAPITAL OUTLAY/EQUIPMENT $10,000 $0 $0 $0 $10,000 0% 7045 CAPITAL OUTLAY/VEHICLES $200,000 $0 $55,000 $145,000 28% Bookmobile $55,000 $55,000 $0 ADA Compliance $0 $0 Cyber Capability $0 $0 7047 CAPITAL OUTLAY/COMPUTER EQUIP $10,000 $3,674 $6,326 37% 4 Standard Computers $10,000 $0 $3,674 $0 $3,674 $6,326 37% TOTAL LIBRARY BUDGET $389,540 $29 $3,674 $6,237 $91,711 $2,568 $104,218 $101,359 $282,181 26% ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FES TOTALS SPENT PER FUNDS % % OF ~(~ COSt Center 4552 200012001 CATEGORY REMAINING SPENT YEAR PERSONNEL 67% 5000 REGULAR SALARIES $22.540 $1,153 $2,594 $1,729 $1,729 $1,729 $1,729 $1,729 $1,729 $14,122 $14,122 $8,418 63% 5010 PART TIME SALARIES $24,700 $0 $348 $516 $1,572 $1,438 $1.740 $2,496 $2,496 $10,606 $10,606 $14,094 43% 5030 FRINGE BENEFITS $8,570 $714.17 $714.17 $714.17 $714.17 $714.17 $714.17 $714.17 $714.17 $5,713 $5,713 $2,857 67% TOTAL PERSONNEL $55,8t0 $1,867 $3,656 $2,959 $4,016 $3,881 $4,183 $4,939 $4,$39 $30,441 $30,441 $25,369 $5% OPERATIONS 5t00 TRAVEL & MEETINGS $1,000 $225 $775 23% FFL Meetings $62 $62 Literacy Meetings $0 $100 $43 $20 $163 5105 MILEAGE $380 $70 $74 $46 $193 $193 $t87 61'/* 5200 MAINTENANCEIOPER $1,822 $2,t79 ($357) 120% Office Supplies $800 $769 $0 $88 $100 $957 ($t57) Families for L~eracy Curriculum Materials $1,000 $641 $55 $696 $304 Books/Materials $200 $5 $96 $0 $13 $285 $399 ($199) 0% FFL Sto~/times $60 $17 $106 $5 $128 6300 CONTRACT SERVICES $2,500 $2,600 0% Tutor Training $2.500 $0 $0 $6 $6 $0 $6 $500 $5OO $6 $2.000 0% 5606 CAPITAL OUTLAY-COMPUTER EQU $165 $165 $0 $165 $165 TOTAL MBRARY BUDGET $6t,678 $1,944 $4,621 $2,959 $5,043 $4,204 $4,196 $5,730 $5,006 $33.704 $33,204 $28,474 55% REDEVELOPMENT EXPENDITURES FY 2000/2001 TOTALS FUNDS % % OF 2630 801 JUL AUG SEP OCT NOV DEC JAN FEB SPENT REMAINING SPENT YEAR OPERATIONS 67% Maintenance/Operations $142,082 $78,692 47% Books $70,369 $3,649 $5,000 $602 ($542) $8,710 $61,659 Value Line $175 $1,045 $74 $1,294 ($1,294) Morning Star Mutual Funds $910 $910 ($910) On-Line data bases $0 $55,476 LA Times 1985-present $3,605 $3.605 $3,605 $0 Business Disc OnLine $6,030 $6,030 $9,219 $15,249 ($9,219) Literature Resource Center $16,996 $16,996 $16,996 ($0) SIRS $1,350 $1,350 $1,350 $0 Business Magazine Index $11,150 $9,198 $9,198 $1,952 Magazine Index $9,500 $0 $9,500 Reference Center Magazines FT $14,500 $6,008 $6,008 $8,492 Health Reference Center $8,500 $3,069 $3,069 $5,431 Sub Total $142,000 $30,280 $5,175 $3,305 $74 $9,219 $602 $8,536 $9,198 $66,390 $75,692 Contract Services $t4,597 $6 $6 Master Plan Process $14,597 $14,597 $14,597 ($0) Sub Total $14,597 $14,597 $6 $0 $6 $0 $0 $0 $0 $14,597 ($0} CAPITAL OUTLAY Project Improvement Costa $72,000 $72,000 0% ADA Retrofits $12,000 $6 $12,000 Donor Wall Installation $10,000 $1,000 $4,000 $5,000 $5,000 Replace Entry Carpet $18,000 $0 $18,000 Install Compact Shelving $32,000 32000 $32,000 $0 $0 Computer Equipment $3,000 $0 Tech Center Upgrades $1,767 $1,767 Circulation Terminal $533 $574 $1,107 Fixed Asset Acquisition $6,000 ($2,899) 158% Chairs $0 Book Rack $1,378 $1,378 Shelving $5,055 $5,055 Cabinet for paper $1,466 $1,466 Sub Total $2,844 $6 $0 $0 $0 $0 $5,055 $0 $7,899 TOTALS $236,679 $33,124 $5, t75 $3,305 $74 $9,219 $602 $13,991 $9,198 $74,289 $144,793 31% R A N C H O C U C A M O N G A ID ~ B I~I C I, IBDADY Staff Report DATE: March 22, 2001 TO: President Howdyshell and the Library Board of Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: Approval of Update of the Library Policy "Library Dress Code Guidelines" RECOMMENDATION: That the Board review the changes proposed in the updated policy (which are highlighted in yellow) and after testimony and discussion, approve the proposed policy. If approved, the new guidelines will be put in place beginning Monday, April 2nd. BACKGROUND: The Library has had a dress code policy in effect since the first year of opening. This original dress code is attached. As part of the customer service thrust of the City, the Division Heads of the Library have been discussing the aspect of dress as it impacts customer service. It is clear, from workshops and meetings throughout the city on customer service, that dress is an important factor in shaping the public's opinion about the service they will receive and about the effectiveness of the organization "behind" the employees on the front desks. The Division Heads, (Robert Karatsu, Renee Tobin, Michele Perera, Karen Schneiderwent, Rosie Manela) and I worked together to develop a policy that reflects the image we want the public to see, addresses the safety concerns outlined by the Police Department, and still reflects the types of duties we perform in the library, vs. those duties carried out by a "business office". The attached proposed policy is an outcome of those discussions. These guidelines were distributed to staff on March 8 with an extensive explanation of the purpose of the new Code, which included the following language: "The attached updated policy statement outlines guidelines that will go to the Library Board for approval at their March meeting. Our recommended guidelines are less strict and formal than City Hall, reflecting the different nature of our work. In fact, they are more consistent with the Community Services Department, emphasizing a need for approachability and lots of physical activity. Please review the guidelines. If you have questions about what is or is not appropriate, feel free to ask your supervisor for clarification---or you can speak with me directly about concerns or any impact you feel the policy might have on you." Authority of the Library Board: The Library Board has the authority to support a dress code for the library. However, even the Library Board is ultimately subject to Personnel regulations that govern the City in general. The Personnel Director has reviewed the guidelines and finds them consistent overall with the current City policies. Impact on the Organization: The enforcement of these policies will affect some staff members. These individuals are experienced and valued members of the library team, and all efforts are being made to mitigate the impact of this policy and to balance the library's needs and the employees individualism. To allow time for this to happen, the original memo on the guidelines was circulated to staff on March 8, and staff invited to discuss the issues with their supervisor or the Library Director. Staff is also welcome to attend the Library Board meeting. While the proposed date for the policy to take effect is April 2, Library Administration requests authorization extend the date if necessary to employees who are taking good faith efforts to meet policy requirements on a case by case basis. Fiscal Impact: None //'~cerely, Library Director -2- CITY OF RANCHO CUCAMONGA LIBRARY DRESS CODE GUIDELINES POLICY NO.: PAGE I OF 2 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to provide more in depth guidelines governing the appearance ofstaffmembers at the Rancho Cucamonga Public Library in support of the overall City of Rancho Cucamonga Dress Code Policy. BACKGROUND: To provide the public with an immediate first impression of service excellence, staffappearance is very important in all positions with the City of Rancho Cucamonga. In addition to a positive image, safety issues are also a concern. POLICY: Employees are expected to be well-groomed and adhere to acceptable standards of personal care. All clothing should be clean and in good condition reflecting the professionalism and appearance which the City desires to project to its residents, businesses and visitors. GUIDELINES: Inappropriate Attire/Appearance · Sweat pants, parachute or jogging · Blouses with spaghetti straps or pants cropped top blouses · Torn clothing · Shorts · Clothing too large for the wearer, · Sandals pants that won't stay up without a belt · Metal clothing · Clothing that may restrict mobility · Visible body piercing (except · Hats of any kind traditional type earrings worn in the · Low cut blouses or shirts ears) · Underwear showing · Visible tattoos · Clothing with messages: drag or gang · Extreme hairstyles or colors. related, political slogans or offensive (No mohawks, or punk spikes; no humor magenta or purple color) Safety Issues · No open toed shoes for Pages or Circulation Clerks · The clothing guidelines were developed based on input from the Police Department regarding safety in the workplace. They are designed not only to create a pleasant business environment for our customers--but also to create a safe environment for all. ACTION TO BE TAKEN: Immediate supervisors reserve the right to determine what attire is acceptable. Staff arriving in inappropriate attire will be sent home without compensation. Repeated violations may be grounds for disciplinary action. CITY OF RANCHO CUCAMONGA DRESS CODE POLICY POLICY NO.: PAGE OF 1 of 1 EFFECTIVE: REVISED: APPROVED: PURPOSE: The City of Rancho Cucamonga desires to ensure that all employees dress in an appropriate and safe manner which is conducive to a professional environment. In keeping with this philosophy the following guidelines are provided: Employees are expected to be well-groomed and adhere to acceptable standards of personal care. All clothing should be clean and in good condition reflecting the professionalism and appearance which the City desires to project to itl residents, businesses and visitors. If your position requires specific uniforms or other safety equipment such uniforms should be worn at all times in accordance with depar~ent policy. The above guidelines are intended to reflect a professional image in a business sense for the City. If you have any questions concerning specific attire contact your supervisor, department head or the personnel office. CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: August 13, 1997 TO: Library Staff FROM: Deborah Kaye Clark, Library Manager SUBJECT: Guidelines to Help Interpret the City_ Dress Code In the mids~ of the comings and goings typical for this time of year, it seems appropriate to review some of the basic guidelines and policies for the city and for the library. This can serve as an opportunity to refresh the memories of those of us who are "seasoned" employees (Yeay! We have a history at last!) It will also serve as a guide to help our new employees, some for' whom this may be a "first" jo_b. Let's begin with one of the easiest--yet one of the toughest: a dress code. Attached you will find the official dress code for the City of Rancho Cucamonga. Below, we are providing some interpretations to help you define terms like "professionalism" and "good condition" and to put them in the perspective we have chosen for the library. "Professionalism" for us means clean, neat and efficient for the job you are performing. It doesn't mean coat and tie for men (or for women either, f6r that matter.) It does mean a look that reflects the job you perform and the self respect you have for yourself and your co-workers. It is perhaps easiest to define guidelines by what we DO NOT accept, due to safety issues or service issues--and often, both. No blouses or shirts cut off at the midriff No low cut blouses No shorts No underwear showing No sandals No clothing with holes No clothing with drug or gang related messages or obscenities No excessively loose baggies These guidelines were developed based on input fi'om the Police Department regarding safety in the workplace. They are designed not only to create a pleasant business environment for our customers and ourselves-but also to create a safe environment for all. If you have any questions or require clarification on any issue not addressed here, please feel free to discuss with your Division Head, Robert Karatsu or me. R A N C H O C U C A M O N G A Staff Report DATE: Mafeh-1-;-20(H ~.~_k ~ .p~oi TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: PROPOSED LIBRARY BUDGET PRIORITIES FOR 2001/2002 RECOMMENDATION After discussion, approve the attached proposed draft budget for the Library for 2001/2002. BACKGROUND/ANALYSIS The Public Library Association (PLA) provides a planning process to assist library staff and boards in establishing overall service goals in combinations unique to the needs of their community and the strength of their library. This process helps Library Boards and staff to focus their energies on three or four major service areas. Attached, you will find an update of the report indicating what roles your library currently emphasizes, and the percentage of support to that role, based on the proposed budget figures. There are no changes to any of the support levels in the proposed budget. Key budget points: · Property tax revenue failed to demonstrate strong growth, raising only 1.84% · COLA's negotiated by the City with the Employee Associations require a 4.8% increase in salaries for 2001/2002. · The first budget priority was to create a full time Library Assistant II position for Bookmobile Services Coordinator · The second priority was to increase the level of electronic resources available, while continuing the same level of support for book purchase · The third priority was to convert part time salaries to a full time position in Circulation. · Outreach programs are being supported by the following grant sources: o Continuation of LSTA grant funding for bookmobile coordinator position for first quarter of new fiscal year o Prop.10 Funds, Project YES, that supports the Families for Literacy Program and various part time salaries o Continuation of the California Literacy Campaign and the Families for Literacy independent grant programs. o Continuation of funding at the current level for Public Library Foundation. This program funnels $208,000 per year into outreach programs, book purchases and service hours. · No funding is contained in this budget for expanding outreach services to include Senior Outreach. Staff had hoped to budget for a senior outreach program, starting in January of 2002. After discussion, staff recommends the Library Board come to consensus on which service areas they wish their library to emphasize in the upcoming budget process. FINANCIAL IMPACT The Library continues to be a self contained fund, meaning that the funds earmarked for library programs through property tax and the monies raised by the library make up the overall revenue stream that supports the Library program. Overall, the proposed budget for the Library Program should be in balance with the funding that will be made available through traditional library revenue streams. This budget proposal is balanced. ~spectfully submitted,, Library Directec.-/ -2- SER VICE RESPONSES FORMAL LEARNING SUPPORT A library that offers Formal Learning Support helps students who are enrolled in a formal program of education or who are pursuing their education through a program of homeschooling to attain their educational goals. Approximate % of library resources directed at this service response: 2000/2001 Budget: 15 % 2001/2002 Budget: 15% Examples at our library: Kidsmobile Project Back to Basics tutoring program Curriculum-based collections Technology Center and class offerings World Wide Web site with links to educational sites GENERAL INFORMATION A library that offers General Information helps meet the need for information and answers to questions on a broad array of topics related to work, school and personal life. Approximate % of library resources directed at this service response: 2000/2001 Budget: 12 % 2001/2002 Budget: 12% Examples at our library: Basic reference resources available through the library Web page Twenty-four-hour electronic reference service (Ability to e-mail questions) Bibliographic instruction programs CURRENT TOPICS AND TITLES A library that provides Current Topics and Titles helps to fulfill community residents' appetite for information about popular cultural and social trends and their desire for satisfying recreational experiences. Approximate % of library resources directed at this service response: 2000/2001 Budget: 11% 2001/2002 Budget: 11% Examples at our library: -3- Demand generated rental program Book Discussion Group on-line and in the library Demand generated book and media selection PRESCHOOLER'S DOOR TO LEARNING* A library that provides Preschooler's Door to Learning encourages young children to develop an interest in reading and learning through services for children and for parents and children together. Approximate % of library resources directed at this service response: 2000/2001 Budget: 10 % 2001/2002 Budget: 10% Examples at our library: Stm3aimes offered for preschoolers Toddler storytimes Family night/pajama night storytimes BASIC LITERACY A library that offers Basic Literacy service addresses the need to read and to perform other essential daily tasks. Approximate % of Library Resources directed at this service response: 2000/2001 Budget: 10 % 2001/2002 Budget: 10% Examples at our library: Adult Literacy Program Families for Literacy Program Back to Basics Program BUSINESS AND CAREER INFORMATION A library that offers Business and Career Information services addresses a need for information related to business, careers, work, entrepreneurship, personal finances and obtaining employment. Approximate % of library resources directed at this service response: 2000/2001 Budget: 9 % 2001/2002 Budget: 9% Examples at our library: Collection development targeted at business and self-help business tools Public use computer equipment for preparing resumes On line database available for business information -4- Copy and business services center World Wide Web links to business, investment and job placement Interact sites CONSUMER & HEALTH INFORMATION* A library that provides Consumer & Health Information service addresses the need for information to make informed consumer and health decisions and helps residents become more self-sufficient. Approximate % of library resources directed at this service response: 2000/2001 Budget: 7 % 2001/2002 Budget: 7% Examples at our library: Library Web page on consumer issues Collection development targeted at health and consumer non-fiction Dial-in access to resources to contribute to educated consumers Dial-in access to Health Index INFORMATION LITERACY A library that provides Information Literacy service helps address the need for skills related to f'mding, evaluating and using information effectively. Approximate % of library resources directed at this service response: 2000/2001 Budget: 7 % 2001/2002 Budget: 7% Examples at our library: Technology Center used as classroom Development of the City-Wide Web site Classes offered on Interact CD ROM programs available for loan and analysis LIFELONG LEARNING A library that provides Lifelong Learning service helps address the desire for self-directed personal growth and development opportunities. Approximate % of library resources directed at this service response: 2000/2001 Budget: 7 % 2001/2002 Budget: 7% Examples at our library: Special topical displays of materials and resources Self help collection development in the areas of travel, history and biography -5- CULTURAL AWARENESS A library that offers Cultural Awareness service helps satisfy the desire of community residents to gain an understanding of their own cultural heritage and the cultural heritage of others. Approximate % of library resources directed at this service response: 2000/2001 Budget: 4 % 2001/2002 Budget: 4% Examples at our library: Library Collection in Spanish Children's programming reflecting multi-ethnic population COMMUNITY REFERRAL A library that offers Community Referral addresses the need for information related to services provided by community agencies and organizations. Approximate % of library resources directed at this service response: 2000/2001 Budget: 3% 2001/2002 Budget: 3% Examples at our library: Community Information database Dial-in access to community resource files GOVERNMENT INFORMATION A library that offers Government Information service helps satisfy the need for information about elected officials and governmental agencies that enables people to participate in the democratic process. Approximate % of library resources directed at this service response: 2000/2001 Budget: 3% 2001/2002 Budget: 3% Examples at our library: Electronic access to local government information LOCAL HISTORY AND GENEALOGY A library that offers Local History and Genealogy service addresses the desire of community residents to know and better understand personal or community heritage. Approximate % of library resources directed at this service response: -6- 2000/2001 Budget: 2% 2001/2002 Budget: 2% Examples at our library: Digitization of historic photographs and books COMMONS A library that provides a Commons environment helps address the need of people to meet and interact with othem in their community and to participate in public discourse about community issues. Approximate % of library resources directed at this service response: 2000/2001 Budget: 0% 2001/2002 Budget: 0% Examples at our library: None. *Added by staff as a major service area for the Rancho Cucamonga Public Library -7- Computers for Learning h'ap://www.computers.fed.gov/School/steps.asp Eligible schools and educational nonprofits can receive surplus Federal computer equipment by following four simple steps: Register: Register your school or educational nonprofit on this website. You will be asked to e~--~Tep 1. submit information about your organization and its needs. You will also be asked to provide the name and email address of an individual who can serve as the point of contact for your school or educational nonprofit. This person could be a teacher who has Internet access at home, a member of your PTA, a board member, or any other individual you select. Please click on one of the buttons at the bottom of this page to register. Once schools and educational nonprofits have registered, Federal agencies will use the website to donate computers based upon indications of need, including whether a school or educational nonprofit is located within an empowe~xnent zone or enterprise community; the organization's student-to-computer ratio; the number of computers already connected to the lnternet; and the percentage of students receiving subsidized lunch assistance. Receive Notification: When a Federal agency selects your school or educational nonprofit to ~'.a. _~]_ep 2. receive a computer donation, that agency will notify your official point of contact by e-mail or letter. Accept the Donation: Accept the donation by signing and dating the bottom of the notification Step $. andreturningit~itha~etter~facceptance~ritten~ny~ursch~~~~r~rgani~ati~n~etterhea~an~ signed by your Principal or Director. Educational nonprofits must also send a copy of their current tax exempt certificate and articles of incorporation for verification purposes. Home schools must also send proof of home school status for verification purposes. Step 4. ~'ic. up or Ship the Computers: You can pick up the computers from the donating agency or contact a member of the Computers for Learning Partnership to make arrangements for shipping. The Computers for Learning Partnership is made up of transportation systems and movers who will transport donated Federal computers free of charge from Federal agencies to classrooms. I of 2 2/1/2001 1:00 PM ;omputers for Learning htlp://www.computers, fed.gov/School/steps.asp 1I you Oo not have me ability to vlew me Computers for Learning ~'artnershtp wet>site, you can call the Computers for Learning Administrator at: (202) 501-3846. NOTE: This website requires Netscape 3.0 or higher or Microsoft Internet Explorer 3.0 or higher to function properly. If you are using a browser older than Netscape 3.0, you will need to upgrade your browser before registering on this website. You may want to go to the Netscape or Microsoft home page for information on upgrading. Click on the "software" button or "product news" icon below your "location" or "address" window near the top of your browser. ~LZCI( HEI~E --· <-- CLI"I~ HEI~E Zf you r~pr~sent a school Zf ~u ~p~nt a .onp~fit and ~nt to apply to ~ompute~ for ~eaming, and ~nt to apply to op to lo,in if ~u ha~ o~ to lo,in if ~u ha~ al~ady ~gbt~d. ul~ady 9 ,~f'9 2/1/2001 1:00 P~ Computers for Learning, READ ONLY REGISTRATION FORM http://www.computers.fed.gov/School/print.asp PS This form is provided to help you PREPARE for online : registration and is READ-ONLY. DO NOT ATTEMPT TO COMPLETE THIS FORM ONLINE. Print this ,~. form using the Print command on your browser's file menu. To speed your online registration process, fill out the hard copy. Then return to the website to complete the online registration fOrm. Please note: P.O. Boxes are not acceptable as addresses. Federal Agencies cannot transfer computer equipment to organizations that do not list a physical address. TO PRINT THIS FORM: Use your mouse to click on the Print button on the Tool Bar near the top of your browser, OR select Print fxom the File Menu. ~ School Contact Information Name of School: School Credentials: If your state provides credentials, enter them here. !Name of School Principal: Street Address: City: This field will offer you city choices based on the Zip Code yon provided while registering. State: This field will offer you state choices, if there are any, based on the Zip Code you provided while registering. Zip Code: County: This field will offer you county choices based on your state. School District Name This field will allow you to choose from districts already registered in your state, allow you to add your district if it does not appear, or to select N/A. School Website Address, if applicable: School Email Address: I Scho01 Phone: School Fax: of 4 2/1/2001 1:01 PM ~'omputers for Lemming, READ ONLY REGISTRATION FORM http://www.computers, fed.gov/School/print.as[. School Data (Choices are: Public PreK-12; Private What is your school type? PreK-12; Parochial PreK-12,~' Home School; and Educational Non-Profit.) If you are registering a school: How many students are enrolled in your school? If you are registering an educational non-profit: How many students are enrolled the top three schools attended by your enrollees? Stun and enter the combined total here. Enter numbers only.) If you are registering a school: How many students in your school are registered for State/Federal subsidized lunch assistance? If you are registering an educational non-profit: How many students in the schools listed above participate in State/Federal subsidized lunch assistance? Sum and enter the combined total here. (Enter numbers only.) How many computers does your school have? (Enter numbers only.) How many of those computers are connected to the Interact? (Enter numbers only.) How many of those computers are 486 or Power MAC or better? (Enter numbers only.) IS your school in an Empowerment (Choices Are: Yes or No) Zone/Enterprise Community? If you don't know the answer to this question, go to the EZ/EC Interactive Locator Map). Does your school participate with a Federal agency in a partnership program?(Choices are: Yes or No) If yes, which agency? Is your school willing to accept equipment that is not operational, but repairable? (You will still be considered for operational equipment that meets your specifications). (Choices are: Yes or No) Does your school have a technology plan? (If not, we encourage you to create one.) For information on creating a technology plan, click here. (Choices are: Yes or No) For what purpose do you intend to use I (Choices are: Academ. ie, Administrative, equipment donated to your school? Financial.) Please provide a brief (1-3 sentence) explanation of how you intend to use the equipment: 2/1/2001 1:01 PM Computers for Learning, READ ONLY REGISTRATION FORM htlp://www.computers.fed.gov/School/print.asp Donation/Receipt Contact Information Complete the fields below, providing information about the person we should contact if your school is selected to receive a donation. To help this system run efficiently, this person should have an e-mail address if possible. This person does not have to be someone on the staff at your school, but could be a PTA member, school board member, or parent. If this person does not have e-mail at your school, the e-mail address that you provide can be an e-mail address for them at home. In any case, please do your best to provide an e-mail address. Name of person we should contact: Email Address: Phone: Fax: Affiliation to School: Complete the fields below with information about the person that is authorized to sign delivery and transfer documents for donated equipment. Name: Email Address: Phone: Fax: Affiliation to School: Will your school want to screen equipment at a government site before accepting a donation? (Choices are: Yes or No) Applicant Information Finally, we'd like some information about you, the person who is applying on behalf of the school. Please provide your contact information below. Name: Email Address: Phone: Affiliation to School: If you plan to register additional schools, please check the box presented here. Once you have completed the registration procedure, you will be able to fill out a request for equipment. You will specify the MINIMUM specifications for equipment that you would like to receive. Please make your selections. of 4 2/1/2001 1:01 PiV omputers for Learning, READ ONLY REGISTRATION FORM http://www.computers.fed, gov/School/print.asi: If you have already registered and are modifying an existing request form, KEEP IN MIND THAT ONCE YOU SUBMIT THESE NEW SELECTIONS, YOUR CURRENT REQUEST WILL BE REPLACED WITH THE VALUES AND SPECIFICATIONS THAT YOU ENTER. BE SURE TO REVIEW YOUR MODIFICATIONS BEFORE YOU CLICK ON SUBMIT! Please note: You may request equipment as complete systems or by component. A complete system means at least a CPU box, keyboard, mouse and monitor. If you request a "complete system", you will be given the opportunity to select its minimum specifications, to include whether or not a CD-ROM or modem is required and how much RAM and how large a hard drive is required. Remember that the more stringent your requirements, the less likely they can be met. Federal Property Managers may choose to meet your request for complete systems by offering you a list of components that constitute complete systems, as that may be how they must account for the equipment. You may also request other components that do not constitute complete systems. Remember, if you request complete systems, you do not need to request, monitors, keyboards, and mice for those systems! Please note that donated equipment is NOT certified as Y2K compliant. PC or MAC CPU or Complete Quantity Minimum Specifications Sample CPU component options Hard Disk: Choose minimum size and if are 386, 486 less than 50 MI-IZ, required 486 50 MHZ and higher, Apple Choose minimum size and if He, MACPlus, MAC SE, MAC Memory: required Choose minimum speed and if Sample Complete systems are CD-ROM: 386, 486 less than 50 MHZ, 486 required 50 MHZ and higher, Apple He, Modem: Choose minimum speed and if MACPlus, MAC SE, MAC II required Other sample component Quantity Sample Minimum Specifications _.Mo~_i~?r [__~ IType: CGA, EGA, VGA, SVGA ~ybo~r~d ............. t Modem Type: Internal, External Scanner Type: SCSI, Parallel ~OZ~M ......... ISpeed: Any, lx, 2x 4x and up Top of Page 2/1/2001 1:01 :omputers for Learning, READ ONLY REGISTRATION FORM ht~p://www.computers.fed.gov/School/print.asp :pS This form is provided to help you PREPARE for online ! registration and is READ-ONLY. DO NOT ATTEMPT ~~~ ~ ~ TO COMPLETE THIS FORM ONLINE. Print this ~-~'~ form using the Print command on your browser's file ! ;-772~'" ~k/' ~:. ,:, '_._5,~ menu. To speed your online registration process, fill out the hard copy. Then return to the website to complete the online registration icom,,. Please note: P.O. Boxes are not acceptable as addresses. Federal Agencies cannot transfer computer equipment to organizations that do not list a physical address. TO PRINT THIS FORM: Use your mouse to click on the Print button on the Tool Bar near the top of your browser, OR select Print tSom the File Menu. School Contact Information Name of School: School Credentials: If your state provides credentials, enter them here. Name of School Principal: Street Address: City: This field will offer you city choices based on the Zip Code you provided while registering. State: This field will offer you state choices, if there are any, based on the Zip Code you provided while registering. Zip Code: County: This field will offer you county choices based on your state. gchool District Name This field will allow you to choose from districts already registered in your state, allow you to add your district if it does not appear, or to select N/A. School Website Address, if applicable: School Email Address: School Phone: School Fax: 2/1/2001 1:01 Ply 3omputers for Learning, READ ONLY REGISTRATION FORM http://www.computers.fed.gov/School/print.asp School Data 1 (Choices are: Public PreK-12; Private What is your school type? PreK-12; Parochial PreK-12; Home ] School; and Educational Non-Profit.) If you are registering a school: How many students are enrolled in your school? If you are registering an educational non-profit: How many students are enrolled the top three schools attended by your enrollees? Sum and enter the combined total here. Enter numbers only.) If you are registering a school: How many students in your school are registered for State/Federal subsidized lunch assistance? If you are registering an educational non-profit: How many students in the schools listed above participate in State/Federal subsidized lunch assistance? Sum and enter the combined total here. (Enter numbers only.) How many computers does your school have? (Enter numbers only.) How many of those computers are connected to the Intemet? (Enter numbers only.) How many of those computers are 486 or Power MAC or better? (Enter numbers only.) Is your school in an Empowermen Zone/Enterprise Community? If you don't ~ know the answer to this question, go to the i~ EZ/EC Interactive Locator Map). ,~ Does your school participate with a Federal agency in a partnership program?(Choiees are: Yes or No) If yes, which agency? Is your school willing to accept equipment that is not operational, but repairable? (You will still be considered for operational equipment that meets your specifications). (Choices are: Yes or No) Does your school have a technology plan? (If not, we encourage you to create one.) For information on creating a technology plan, click here. (Choices are: Yes or No) For what purpose do you intend to useI (Choices are: Academic, Administrative, equipment donated to your school? I Financial.) Please provide a brief (1-3 sentence) explanation of how you intend to use the equipment: 2/1/2001 1:01 p/V ;omputers for Learning, READ ONLY REGISTRATION FORM htlp://www, computers.fed.gov/Schoo]/print.asp Donation/Receipt Contact Information Complete the fields below, providing information about the person we should contact if your school is selected to receive a donation. To help this system run efficiently, this person should have an e-mail address if possible. This person does not have to be someone on the staff at your school, but could be a PTA member, school board member, or parent. If this person does not have e-mail at your school, the e-mail address that you provide can be an e-mail address for them at home. In any case, please do your best to provide an e-mail address. Name of person we should contact: Email Address: Phone: Fax: Affiliation to School: Complete the fields below with information about the person that is authorized to sign delivery and transfer documents for donated equipment. Name: Email Address: Phone: Fax: Affiliation to School: Will your school want to screen equipment at a government site before accepting a donation? (Choices are: Yes or No) Applicant Information Finally, we'd like some information about you, the person who is applying on behalf of the school. Please provide your contact information below. Name: Email Address: Phone: Affiliation to School: If you plan to register additional schools, please check the box presented here. I Once you have completed the registration procedure, you will be able to ifil out a request for equipment. You will specify the MINIMUM specifications for equipment that you would like to receive. Please make your selections. 2/1/2001 1:01 PlY ;omputers for Learning, READ ONLY REGISTRATION FORM http://www.computers, fed.gov/School/print.asp If you have already registered and are modifying an existing request form, KEEP IN MIND THAT ONCE YOU SUBMIT THESE NEW SELECTIONS, YOUR CURRENT REQUEST WILL BE REPLACED WITH THE VALUES AND SPECIFICATIONS THAT YOU ENTER. BE SURE TO REVIEW YOUR MODIFICATIONS BEFORE YOU CLICK ON SUBMIT! Please note: You may request equipment as complete systems or by component. A complete system means at least a CPU box, keyboard, mouse and monitor· If you request a "complete system", you will be given the opportunity to select its minimum specifications, to include whether or not a CD-ROM or modem is required and how much RAM and how large a hard drive is required. Remember that the more stringent your requirements, the less likely they can be met. Federal Property Managers may choose to meet your request for complete systems by offering you a list of components that constitute complete systems, as that may be how they must account for the equipment. You may also request other components that do not constitute complete systems. Remember, if you request complete systems, you do not need to request, monitors, keyboards, and mice for those systems! Please note that donated equipment is NOT certified as Y2K compliant. PC or MAC CPU or Complete Quantity Minimum Specifications Sample CPU component options Hard Disk: Choose minimum size and if arc 386, 486 less than 50 MHZ, required 486 50 MHZ and higher, Apple Choose minimum size and if IIe, MACPlus, MAC SE, MAC Memory: required Choose minimum speed and if Sample Complete systems are CD-ROM: 386, 486 less than 50 MHZ, 486 required 50 MHZ and higher, Apple He, Modem: Choose minimum speed and if MACPlus, MAC SE, MAC ff required _Other sample comP0ne_nt Qp n_tityl Sample Minimum Specifications Monitor Type: · I CGA, EGA, VGA, SVGA Keyboard ............. I IType: Dot Matrix, Ink Jet, Laser Modem Type: Internal, External Speed: 14.4kbps, 28.8 kbps Scanner Type: SCSI, Parallel Format: Flatbed, Sheet fed q~ROM Dr. ive ISpeed: Any, lx, 2x 4x and up Top of Page 271/200l 1:01 ply Executive Order 12999 - Educational Technology http://www.disa~mil/cio/eipp/12999.htrnl ~ Executive Order 12999 - Educational Technology: ~ ~ Ensuring Opportunity for All Children in the Next Century In order to ensure that American children have the skills they need to succeed in the information-intensive 21st century, the Federal Government is committed to working with the private sector to promote four major developments in American education: making moderu computer technology an integral part of every classroom; providing teachers with the professional development they need to use new technologies effectively; connecting classrooms to the National Information Infrastructure; and encouraging the creation of excellent educational software. This Executive order streamlines the transfer of excess and surplus Federal computer equipment to our Nation's classrooms and encourages Federal employees to volunteer their time and expertise to assist teachers and to connect classrooms. Accordingly, by the authority vested in me as President by the Constitution and the laws of the United States of America, including the provisions of the Stevenson-Wydler Technology Innovation Act of 1980, as amended (15 U.S.C. 3701 et seq.), the Federal Property and Administrative Services Act of 1949, ch. 288, 63 Stat. 377, and the National Defense Authorization Act for Fiscal Year 1996, Public Law 104-106, it is hereby ordered as follows: Section 1. Protection of Educationally Useful Federal Equipment. (a) Educationally useful Federal equipment is a vital national resource. To the extent such equipment can be used as is, separated into parts for other computers, or upgraded--either by professional technicians, students, or other recycling efforts-- educationally useful Federal equipment is a valuable tool for computer education. Therefore, to the extent possible, all executive departments and agencies (hereinafter referred to as "agencies") shall protect and safeguard such equipment, particularly when declared excess or surplus, so that it may be recycled and transferred, if appropriate, pursuant to this order. Sec. 2. Efficient Transfer of Educationally Useful Federal Equipment to Schools and Nonprofit Organizations. (a) To the extent permitted by law, all agencies shall give highest preference to schools and nonprofit organizations, including community-based educational organizations, ("schools and nonprofit organizations") in the transfer, through gift or donation, of educationally useful Federal .equipment. (b) Agencies shall attempt to give particular preference to schools and nonprofit organizations located in the Federal enterprise communities and empowerment zones established in the Omnibus Reconciliation Act of 1993, Public Law 103-66. (c) Each agency shall, to the extent permitted by law and where appropriate, identify educationally useful Federal equipment that it no longer needs and transfer it to a school or nonprofit organization by: (1) conveying research equipment directly to ihe school or organization pursuant to 15 U.S.C. 3710(I); or 1 of 3 3/22/2001 11:20 AM Executive Order 12999 - Educational Technology htlp://www.disa.mil/cio/eipp/12999.html (2) reporting excess equipment to the General Services Administration (GSA) for donation when declared surplus in accordance with section 203(j) of the Federal Property and Administrative Services Act of 1949, as amended, 40 U.S.C. 484(j). Agencies shall report such equipment as far as possible in advance of the date the equipment becomes excess, so that GSA may attempt to arrange direct transfers from the donating agency to recipients eligible under this order. (d) In transfers made pursuant to paragraph (c)(1) of this section, title shall transfer directly from the agency to the schools or nonprofit organizations as required by 15 U.S.C. 3710(I). All such transfers shall be reported to the GSA. At the direction of the recipient institution or organization, and if appropriate, transferred equipment may be conveyed initially to a nonprofit reuse or recycling program that will upgrade it before transfer to the school or nonprofit organization holding title. (e) All transfers to schools or nonprofit organizations, whether made directly or through GSA, shall be made at the lowest cost to the school or nonprofit organization permitted by law. (f) The availability of educationally useful Federal equipment shall be made known to eligible recipients under this order by all practicable means, including newspaper, community announcements, and the Intemet. (g) The regional Federal Executive Boards shall help facilitate the transfer of educationally useful Federal equipment from the agencies they represent to recipients eligible under this order. Sec. 3. Assisting Teachers'Professional Development: Connecting Classrooms. (a) Each agency that has employees who have computer expertise shall, to the extent permitted by law and in accordance with the guidelines of the Office of Personnel Management, encourage those employees to: (1) help connect America's classrooms to the National Information Infrastructure; (2) assist teachers in learning to use computers to teach; and (3) provide ongoing maintenance of and technical support for the educationally useful Federal equipment transferred pursuant to this order. (b) Each agency described in subsection (a) shall submit to the Office of Science and Technology Policy, within 6 months of the date of this order, an implementation plan to advance the developments described in this order, particularly those required in this section. The plan shall be consistent with approved agency budget totals and shall be coordinated through the Office of Science and Technology Policy. (c) Nothing in this order shall be interpreted to bar a recipient of educationally useful Federal equipment from lending that equipment, whether on a permanent or temporary basis, to a teacher, administrator, student, employee, or other designated person in furtherance of educational goals. Sec. 4. Definitions. For the purposes of this order: (a) "Schools" means individual public or private education institutions encompassing prekindergarten through twelfth grade, as well as public school districts. (b) "Community-based educational organizations" means nonprofit entities that are engaged in 2 of 3 3/22/2001 I 1:20 AM Executive Order 12999 - Educational Technology htlp://www.disa.ngl/cio/eipp/12999.html collaborative projects with schools or that have education as their primary focus. Such organizations shall qualify as nonprofit educational institutions or organizations for purposes of section 2030) of the Federal Property and Administrative Services Act of 1949, as amended. (c) "Educationally useful Federal equipment" means computers and related peripheral tools (e.g., printers, modems, routers, and servers), including telecommunications and research equipment, that are appropriate for use in prekindergarten, elementary, middle, or secondary school education. It shall also include computer software, where the transfer of licenses is permitted. (d) "Nonprofit reuse or recycling program" means a 501 (c) organization able to upgrade computer equipment at no or low cost to the school or nonprofit organization taking title to it. (e) "Federal Executive B " oards, as defined in 5 C.F.R. Part 960, are regional organizations of each Federal agency's highest local officials. Sec. 5. This order shall supersede Executive Order No. 12821 of November 16, 1992. Sec. 6. Judicial Review. This order is not intended, and should not be construed, to create any right or benefit, substantive or procedural, enforceable at law by a party against the United States, its agencies, its officers, or its employees. WILLIAM J. CLINTON THE WHITE HOUSE, April 17, 1996. Return to EIPP Homepage Return to CIO Homepage WEBMASTER - Donna Fenerty Last modified: 20 October 1998