HomeMy WebLinkAbout2001/05/24 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~ cQ.l; 200/ ,
at ~-) ~0~,~, , I posted a true and correct copy of the meeting
agenda dated '~9~ c~r ~OOI at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~-'~J-~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Fourth Thursday
6:30 p.m.
May 24, 2001
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Paul Biane, Councilmember
Grace Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Edward E. Swistock, President Pro Tem
Donna Bradshaw, Boardmember
Ravenel Wimberly, Boardmember
Joyce Womack, Boardmember
Rancho Cucamonga Public Library Page 1
Board of Library Trustees Agenda
Regular Meeting, May 24, 2001
A. CALL TO ORDER
1. Roll Call: Howdyshell __, Bradshaw
Swistock__, Wimberly
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Board at one time without
discussion. Any item may be removed by a Boardmember or member of the
audience for discussion.
1. Approval of Minutes: March 22 and April 26, 2001.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
1) Library Status report: oral report presented by staff. ~5
2) Budget Report: report presented by Deborah Clark, Library Director. ~ 0
3) Bookmobile Project: Status report by Renee Tobin, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Board of Library Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
1) Budget Process for 2001/2002. Status report by Deborah Clark, Library Director
2) Update on Senior Services project. Oral report by Deborah Clark, Library Director
3) Creating a Service Plan for a New Branch Library: oral report opening discussion
presented by Deborah Clark, Library Director.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
Rancho Cucamonga Public Library Page 2
Board of Library Trustees Agenda
Regular Meeting, May 24, 2001
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of Library
Trustees. State law prohibits the Board from addressing any issue not previously
included on the Agenda.
1) Comment/Suggestion form from Darlene Brobston: Why do you charge for
educational videos and books on tape? Attached.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was
posted on Monday, May 21, 2001, 6:00 pm, seventy-two (72) hours prior to the
meeting per Government Code 54953 at 10500 Civic Center Drive.
ID U D l~l C L I B DAD¥
Staff Report
DA[E: May 24, 2001
10: President and Members of the Board of library lrustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes of the March 22 and April 26, 2001 Regular Meetings.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the Regular and Special Meetings of the Library
Board of Trustees listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
~F'R~pectfully submitted,
Deborah Kaye ~
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Special Meeting
A. CALL TO ORDER
A special meeting of the Library Board of Trustees was held on March 22, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:32 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Swistock, Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia,
Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: January 4, February 1 and March 1, 2001.
MOTION: Moved by Boardmember Swistock to approve the minutes of January 4,2001, seconded
by Boardmember Wimberly. Motion carried, 3-0-0-2 (with Bradshaw and Howdyshell abstaining).
MOTION: Moved by Boardmember Howdyshell to approve the minutes of February 1, 2001,
seconded by Boardmember Bradshaw. Motion carried, 4-0-0-1 (with Swistock abstaining).
MOTION: Moved by Boardmember Howdyshell to approve the minutes of March 1, 2001,
seconded by Boardmember Wimberly. Motion can-ied, 5-0.
B2. Approval of Resolution VLB01-002. This resolution will establish the new day and meeting
time for the regular meeting of the Library Board of Trustees.
MOTION: Moved by Boardmember Howdyshell to approve Resolution VLB01-002, seconded by
Boardmember Womack. Motion carried, 5-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, updated the Library Board on the status of the Library.
Library Board Minutes
March 22, 2001
Page 2
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget handouts with the Library Board.
C3. Bookmobile Project: Oral report presented by staff.
Robert Karatsu, Library Services Manager, gave an updated oral report on the bookmobile.
C4. Approval of update of the library policy "Library Dress Code Guidelines": report presented
by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the policy with the Library Board.
MOTION: Moved by Boardmember Howdyshell to approve the library policy "Library Dress Code
Guidelines," secouded by Boardmember Swistock. Motion carried, 5-0.
D. BOARD BUSINESS
D1. Budget Process for 2001/2002.
a. Review and approval of Proposed Budget for 2001/2002. Led by President Howdyshell.
Staff report attached.
Deborah Clark, Library Director, reviewed proposed budget for 2001/2002 with the Library Board.
D2. Computers for Learning. Report by Boardmember Wimberly. Attached is information on
the program.
Boardmember Wimberly gave an oral report and reviewed the handouts on the Computers for
Learning with the Library Board.
Boardmember Womack suggested that a meeting be arranged with the school superintendents on
this.
Robert Karatsu, Library Services Manager, stated he if the program is implemented he would
volunteer to help with installation of the computers in schools.
Library Board Minutes
March 22, 2001
Page 3
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Outreach Services being provided to Seniors.
E2. Budget Priorities for 2001/2002.
E3. Liaisons.
E4. Superintendents Quarterly Meeting.
F. COMMUNICATIONS FROM THE PUBLIC
None.
G. ADJOIJRNMENT
MOTION: Movedby Boardmember Womackto adjourn, seconded by Boardmember Howdyshell.
Motion carried, 5-0-1. Meeting adjourned at 7:59 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on April 26, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:34 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw and Womack.
Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian, Michelle Perera,
Reference Services Coordinator and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
No items were submitted.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, reviewed activities of the month of March with the Library Board.
Deborah Clark, Library Director, gave an oral report on attending the California Legislative Day on
Tuesday, April 24 in Sacramento, accompanied by two Youth in Government participants.
Robert Karatsu, Library Services Manager, was absent attending the ICMA conference in Rhode
Island Thursday tltrough Saturday where the City received an award for technology.
Michelle Perera, References Services Coordinator, gave an oral report from the reference section of
the Library.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and called
for questions.
C3. Bookmobile Project: Oral report presented by staff.
Library Board Minutes
April 26, 2001
Page 2
Renee Tobin, Senior Librarian, updated the Library Board on the Bookanobile, stating that it would
make its first appearance at the April 2Th event and then would be placed into service.
C4. Approval of staff's recommendation to close for the annual In-service Training Day, Friday,
June 15, 2001.
Deborah Clark, Library Director, stated that staff would like to cover (1) Emergency Preparedness,
Workplace Violence for the Library and (2) Power Point Training for full time staff at the in-service
training on Friday, June 15.
Boardmember Womack stated that school is not out for the Alta Loma School District until June 20.
President Howdyshell recommended staff to move the in-service training to August. Staffaccepted
the recommendation.
C5. Update on the Trivia Challenge and "Books for Bucks" campaign. Oral report by Deborah
Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the Adult Trivia and the Junior Trivia
challenges.
Deborah Clark, Library Director, stated that $17,295 had been received so far for the "Books for
Bucks" campaign.
D. BOARD BUSINESS
D1. Budget Process for 2001/2002.
a. Presentation of Senior Services, present and future.
After discussion, the Library Board asked that the Library staff (1) Survey Seniors to discover
unfilled needs, (2) Develop Service to the Homebound and (3) Provide collections of materials to
senior housing units. They requested the Director to request an additional $5,000 to $10,000 for
senior services, as part of the 2001/2002 budget process or reduce appropriate accounts to provide
the additional clerical hours necessary.
b. Review and approval of Proposed Budget for 2001/2002. Led by President Howdyshell.
Staff report attached.
Library Board Minutes
April 26, 2001
Page 3
MOTION: Moved by Boardmember Howdyshell to approve the budget for 2001/2001,seconded by
Boardmember Womack. Motion carried, 3-2 (with Swistock and Wimberly absent).
D2. Creating a Service Plan for a New Branch Library: oral report opening discussion presented
by Deborah Clark, Library Director.
Deborah Clark, Library Director, proposed that a service plan for a new branch library be developed
with the Library Board and the Library staff working together.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Branch Plan of Service.
F. COMMUNICATIONS FROM THE PUBLIC
None.
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn, seconded by Boardmember Bradshaw.
Motion carried, 3-0-2 (with Swistock and Wimberly absent). Meeting adjourned at 7:31 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
STATISTICS APR 2001 APR 2000 FY 2000/01 FY 99~2000
Days Open 29 29 290 288
Items Borrowed 59,533 53,096 566,499 555,688
Average Daily 2,053 1,831 1,953 1,929
% Change 12% 1%
Patrons Registered 929 773 9,607 9,336
Average Daily 32 27 33 32
% Change 20% 2%
Information Questions 9,340 8,253 86,893 85,488
Average Daily 322 285 300 297
% Change 13% 1%
Library Visitors 38,448 30,277 310,536 289,121
Average Daily 1,326 1,044 1,071 1,004
% Change 27% 7%
Data Base Searches 2,581 N/A 11,047 N/A
In Library 2,269 N/A 9,626 N/A
Remote 312 N/A 1,421 N/A
% of Remote Use 12.1% N/A 12.9% N/A
Children's Program Attendance 1,245 878 9,452 7,935
# of Sessions 44 36 306 312
% Change 42% 19%
Technology Center Visitors 884 720 8,738 8,495
% Change 23% 3%
Literacy
Adult Tutor Teams 36
Adult Students Waiting for Tutors 11
Families for Literacy Participants 13
Computer Literacy Learner participants 8
Items Classified 4,941 1,416 21,978 17,390
% Change 249% 26%
Volunteer Hours 721 667 6,812 4,738
% Change 8% 44%
ADULT SERVICES
Information Questions 6,225 5,365 58,209 55,484
Average Daily 215 185 201 193
% Change 16% 4%
Programs/Classes Attendance 85 5 430 67
# of Sessions 3 1 23 7
Aver. per session 28 5 19 10
Tours/Group Visits Attendance 20 0 85 145
# of Sessions 1 0 5 7
Aver. per session 20 0 17 21
CHILDRENS SERVICES
Information Questions 3,115 2,888 28,684 30,004
Average Daily 107 100 75 104
% Change 8% -28%
Toddler Time 123 194 1,083 1,141
# of Sessions 8 8 60 46
Aver. Per session 15 24 18 25
Preschool Storytime Attendance 249 164 2,346 2,441
# of Sessions 8 8 84 135
Aver. per session 31 21 28 18
Afterschool Storytime Attendance 101 121 1,169 1,547
# of Sessions 4 8 42 74
Aver. per session 25 15 28 21
Family Storytime Attendance 178 151 1,542 256
# of Sessions 8 9 68 13
Aver. per session 22 17 23 20
Special Events Program Attendance 155 0 641 682
# of Sessions 2 0 6 14
Aver. per session 78 0 107 49
Back to Basics Tutoring Sessions 244 200 1,708 1,400
# of Sessions 4 4 28 28
Aver, Per session 61 50 61 50
Families for Literacy Storytime 40 0 163 0
# of Sessions 1 0 4 0
Aver. per session 40 0 41 0
Group Visits to Library Attendance 155 48 800 468
# of Sessions 10 3 46 30
Aver. per session 16 16 17 16
School Visits by Staff 0 51 2,752 1,691
# of Visits 0 2 8 6
PunI~iC LIBRARY
Staff Report
DATE: May 24, 2001
TO.' President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2000/200'1 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report April" is attached for your review.
Schedule B, titled "Balance Sheet FY 2000/2001" is attached for your review.
Schedule C, titled "Library Expenditures "2000/2001" is an accounting of all funds
expended so far this fiscal year. Also included are the expenditure figures for Library
Redevelopment Agency funds. The spreadsheets are attached, along with an
Executive report identifying highlights.
FISCAL IMPACT
None
D~e po~/~K~c.tfully submitted,
ra aye C,J~rk--/--
Library Director ~
i0
EXECUTIVE SUMMARY OF STATUS OF BUDGET
Library Expenditures:
Summary:
Expenditures at the 83% of the year are at 81%, on track.
Highlights:
5010: Part Time Salaries
Part time salaries are now at 72%.
$100: Travel & Meetings
This account shows 98% spent. There are no major conferences that staffwill be attending this year.
5200: Operations
Book purchases are at 88%. However, RDA still holds funds available for book purchases through the end of the
year.
5300: Contract Services
Contract Services appears underspent. However, a purchase order was issued in May for the repair of a self check,
the repair and/or replacement of the detection system. These two items are approximately $4,000.
5403: Electric Utilities
Costs are continuing to escalate in this account. We know we will be overbudget in this area--but so will every
other entity in California this year! We will adjust this account at the mid-year budget process.
After School Learning Program
Summary:
We continue to save monies in the part time salaries area.
Library Board of Trustees
Summary:
Funds are remaining in the Travel & Meetings budget.
Adult Literacy:
Summary:
This account is showing 76% spent at 83% of the year. A tutor training workshop is planned for June, which will
encumber and additional $500. No savings are anticipated in this account.
-2-
Bookmobile Expenditures:
Summary:
The Bookmobile budget is a mixture of City funds and State Grant funds. After a slow start while waiting for grant
funding that never appeared, spending is below where it was anticipated to be. Since the grant funding can be held
over to October, 2001, spending this money was not critical.
Highlights:
1300 Part Time Salaries:
Part time salaries have been impacted by the processing of $50,000 worth of bookmobile materials. Not all
expenditures in this area appear in this budget print out. Finance is working through the figures.
3931 Vehicle Maintenance:
The Public Works budget will be covering all maintenance costs for the Bookmobile. Hurray!
7045 Vehicles:
$42,200 has been spent in refurbishing a minibus to create a temporary Kidsmobile.
-3-
Schedule A
REVENUE REPORT FINES MEDIA LIBRARY REF
April 2001 & FEES RENTALS SALES SERV.
4/1/2001 - Reported on March Income sheet
02-Apr $658.43 $205.49 $0.00 $10.00
03-Apr $457,64 $208.03 $0.00 $15.00
04-Apr $544.53 $22871 $0.00 $24.00
05-Apr $528.95 $213.85 $0.00 $14.38
06-Apr $435.05 $259.25 $0.00 $0.00
April 7 & 8 $528.34 $428.93 $0.00 $12.00
$0.00 $0.00 $0.00 $0.00
09-Apr $534.58 $313.83 $0.00 $10.00
10-Apr $448.50 $261.05 $0.00 $6.65
11-Apr $624.05 $29Q36 $0.00 $0.00
12-Apr $265.19 $239.92 $0.00 $18.08
14-Apr $235.45 $232.71 $0.00 $0.00
14-Apr $350.05 $213.64 $0.00 $2.00
4/15/2001 - Closed
16-Apr $578.55 $199.23 $0.00 $0.00
April 17 & 18 $462.39 $187.65 $0.00 $11.20
$581.80 $210.12 $0.00 $2.00
19-Apr $526.93 $201.51 $0.00 $0.00
20-Apr $340.03 $265.50 $0.00 $15.00
April 21 & 22 $469.33 $354.84 $0.00 $1.86
$0.00 $0.00 $0.00 $0.00
23-Apr $465.00 $145.53 $0.00 $1.20
24-Apr $470.14 $219.46 $0.00 $25.00
25-Apr $330.05 $186.20 $0.00 $12.00
26-Apr $314.34 $145.50 $0.00 $12.00
27-Apr $335.25 $244.38 $2.79 $5.00
April 28 & 29 $723.15 $394.50 $0.00 $10.00
$0.00 $0.00 $0.00 $0.00
30-Apr $640.70 $197.01 $2.79 $2.00
$11,848.42
TOTALS: $10,088.42 $6,047.20 $5.58 $209.37
April 2000 TOTALS $10,098.06 $5,349.59 $13.90 $95.00
% CHANGE 0% 13% -60% 120%
2000/01 Rev 99/2001 Rev
$16,351 $15,557
TOTAL LIBRARY INCOME 2000/01 Proj:
Daily Average Fines $315.26 $325.77
Daily Average Media $188.98 $169.97
Dally Average Sales $0.17 $0.00
Daily Average Ref. Fees $6.54 $8.49
DALLY TOTALS $510.96 $504.23
GAIN/LOSS ON PRO J: $182
Schedule B
BALANCE SHEET
April
FY 200012001
Revenues Earned Projected Loss/Gain
Fines & Fees $89,179 $94,473 ($5,294) -5.6%
Media Rentals $56,990 $49,291 $7,699 15.6%
Sales $123 $0 $123
Technology/Print Fees $12,027 $16,(~60 ($4,633) -27.8%
Information Services Fees $1,063 $2,462 ($1,399) -56.8%
Direct Loan $30,608 $22,500 $8,108 36.0%
Totals: $189,991 $185,387 $4,604 2.5%
Balance for
Year through April $4,604
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % %OF
CATEGORY REMAINING SPENT YEAR
2000/2001
83%
PERSONNEL
5000 REGULAR SALARIES $556,670 $41,768 $43,492 $64,958 $43,488 $43,488 $43,488 $45,062 $44,300 $65,401 $43,681 $479,125 $479,125 $77,545 86%
5005 OVERTIME SALARIES $0 $0 $0 $0 $0 $0 $0 $6 $0 $0 $0 $0 $0 0%
$610 PART TIME SALARIES $342,520 $20,867 $22,256 $31,864 $23,106 $22,072 $24,881 $18733 $22356 $36,326 $25,826 $248,285 $248,285 $94,235 72%
Q) 5030FRINGEBENEFITS $215,350 $17,94583 $17,94583 $17,94583 $17,94583 $17,94583 $17,94583 $17,945.83 $17,94583 $17,945.83 $17,94583 $179,458 $179,458 $35,892 83%
~ $906.868 $906,868 $207,672 81%
r~ TOTAL PERSONNEL $1,114,840 $80,581 $83,694 $114,767 $84,539 $8~,556 $86,314 $81,741 $84,602 $119,672 $87,483
~.¢] OPERATIONS
$5,399 $101 98%
5100 TRAVEL & MEETINGS $5,50(] $0
ALA Conference $100 $200
Hood - workshop $100
C~ark - workshops $125 $144 $25 $294
$50 $5O
$0
$31 $286 $317
8 Ave graphics $5.100
Office Oepot $2,000 $1000 $2,100 $0
Or,Ce machine repair $390 $771
Letterhead $381
Miscellaneous $38 $3 $84 $27 $203 $356
$9
Petty Cash $9
Computer supplies $64 $40 $355 $41 $5(30
$6
Stationary
Federal Express $25 $20 $71 $55 $171
Board Supplies $88 $138 $345 $65 $61 $101 $798
Ubris Design Training $600 $600 $6,792 $3,208 68%
Special Program Supplies $10,000
Children's Supplies $3 $113 $13 $120 $211 $17 $19 $5 $502
Children's Programs Friends $2 $72 $51 $148 $30 $250 $1~ $248 $811
Administration Office supplies $27 $216 $235 $340 $53 $871
$0
Intedibrary Lean
Adult Programs $8 $65 $5 $161 $239
Summer Reading Program (FR) $16 $342 $38 $846 $1,241
Foundation Expenses $871 $871
$0
Literacy Projects $1,226
Volunteer Supplies $373 $853 $1,031
Radios for menitors $1,031 $840 $2,160 28%
Advertising/Promotions $3,000 $94
Nationa~ Library Week - Friends $47 $47
$110 $110
$1,256 $1,256 $1,256 $244 84%
Inland Library system $1,500 $0 $0 $0 #D[VI0!
CALTAC 0
$0 $0 $4.180 0%
5415 GENERAL LIABILITY $4,18b
$60,936 $72,065 46%
5300 CONTRACT SERVICES $133,000 $5,000
Encumbrances
$0 $14,088 $8000 176%
OffiC Equip/Maintenance $8,000
$141 $141
Typewriter Repair $13,947
Xerox Fund $929 $13,018 $0
Book Bindery $0
Contract Salaries $0
Book Processing $25,000 $5,000 $15 $2,928 $3,000 $10,943 $10,943 $14,057 44%
$600 ($600) #DIV/0!
OCLC $0 $600 $0 $0 $50,000 0%
SS County $50000
CollectionAgency $5,000 $2,000 $2,000 . $4,000 $4,000 $1,000 80%
$860 $660 $660 $6,340 9%
Seh' Check Maintenance $7,000 $429 $429 $2,571 14%
Telephone Maintenance $3,000 $429
Computer Tach Services $35,000 $85216 $28,216 $25,216 $9,784 72%
$0 $0
Evening Meeting Charges $0
$5,410 $12,580 30%
5400 TELEPHONE $18,000
989-8277 (Rotary line) $231 $550 $441 $336 $38~ $1,943
$66 $66
989-0821
181-1185 (T1 line) $207 $207 $207 $420 $208 $205 $1,453
948-9900 $300 $306 $302 $908
$0
476-2793 (ISDN Line)
980~0871 (EMS & Security') $59 $57 $120 $116 $59 $412
980-4361 (Elevator) $28 $27 $55 $55 $28 $194
$0
987 3871 (Irrigation Sprink) $0
987-9671
989~904 (Public Fax) $31 $32 $63 $30 $30 $187
481~724 $27 $27 $27 $29 $28 $139
MCI $81 $28 $109
$991 $2,009 33%
5402 WATER UTILITIES $3,000 $41
tnside Use $207 $204 $543
Landscaping $229 $314 $37
Fireline waler $37
5403 ELECTRIC UTILITIES $48,000 $5,249 $5,377 $5,410 $5,600 $3972 $3,765 $3,599 $3,999 $3,923 $40,803 $40,803 $7,197 85%
TOTAL LIBRARY BUDGET $1,538,590 $156687 $116,638 $133,888 $125,198 $92,634 $103,756 $105,270 $101,163 $201,065 $106,953 $1,243,252 $1,243,252 $295,338 81%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center 1290605 2000/200~ CATEGORY REMAtNING SPENT YEAR
83%
PERSONNEL
~ 100 REGULAR SALARIES $13,390 $1,080 80 $1,081 $1,621 $1,081 $1,081 $1~081 $959 $1,067 $1,702 $1,135 $11,888 $11,858 $1~502 89%
1200 OVERTIME SALARIES $0 $0 $0 $0 $6 $0 $0 $0 $6 $0 $6 $0 $0 $0 0%
1300 PART TIME SALARIE S* $16,000 $508 $1,475 $721 $700 $289 $855 $306 $525 $635 $731 $6,746 $6,745 $9,254 42%
1900 FRINGE BENEFITS $5,270 $439 $439 $439 $439 $439 $439 $439 $439 $439 $439 $4,392 $4,392 $878 83%
TOTAL PERSONNEL $34,660 $2,028 $2,995 $2,781 $2,220 $1,809 $2,375 $1,703 $2~032 $2,777 $2,305 $23,026 $23,026 $11~634 66%
OPERATIONS
3100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0%
3300 MILEAGE $0 $0 $0 $0 $0 0%
3900 MAINTENANCE/OPER $500 $574 ($74) 115%
Encumbrances $0 $0
Differences $6 $0
Off~ce Supplies $250 $0 $50 $62 $11 $44 $65 3 7+425 $232 $250 0%
Books/Materials $250 $6 $100 $33 $133 $250 0%
Training refreshments $31 $11 $45 $8 $113 $208
3956 DUES $0 $0 $0 $0 $0
0960 GENERAL LIABILITY $20 $6 $0 $20
6028 CONTRACT SERVICES $'1,000 $1,000 $0 100%
Tutor Training $1,000 $500 $500 $1,000 $1,000 $0 100%
TOTAL LIBRARY BUDGET $36,180 $2,528 $3,076 $2,892 $2,782 $1853 $2,375 $1,793 $2,032 $2,850 $2,4~8 $24,600 $25,600 $11,550 71%
LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center 4535 200012001 CATEGORY REMAINING SPENT YEAR
OPERATIONS
3100 TRAVEL & MEE33NGS $3,000 $1,122 $1,122 $1,878 37% 83%
CLA Mi[lenium Conference
Carryover $74
W~mberly $337 $230 $0 $0 $51 $0
Womack $190 $230 $0 $0 $0 $0 $0
CLA Legislative Day $27
Caltec Sessions
3300 MILEAGE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0%
3956 DUES $350 $0 $0 $0 $0 $0 $0 $65 $65 $285 19%
Caltac $55
TOTAL LIBRARY BUDGET $3,350 $74 $0 $527 $450 $0 $0 $126 $0 $0 $0 $1,214 $1,214 $2,136 36%
ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
298 601 2000/200t CATEGORY REMAINING SPENT YEAR
PERSONNEL 83%
5000 REGULAR SALARIES $22,540 51,153 $2,594 $1,729 $1,729 $1,729 $1729 $1,729 $1,773 $2,770 $1,817 $18,752 $18,752 $3,788 83%
5010 PART TIME SALARIES $24,700 $0 $348 $516 $1.572 $1,438 $1,740 $3,023 $3,559 $4,036 $1,776 $17,007 $17,C07 $7,693 69%
5030 FRINGE SENEFITS $8,570 $71417 $714.17 $71417 $71417 $71417 $714.17 $714.17 $71417 $71417 $71417 $7,142 $7.142 $1,428 83%
TOTAL PERSONNEL $55,810 $1,867 $3,656 $2,959 $4,016 $3,881 $4,183 $5,466 $5,645 $7,521 $4,306 $42,901 $42,901 $12,909 77%
OPERATIONS
5100 TRAVEL & MEETINGS $1,000 $918 $88 92%
FFL Meetings $62 $5 $68
Literacy Meetings $0 $100 $43 $20 $43 $206
Southern California Librar~ Literacy Ne[work Conference $365 $365
Adult Learner Conference $200 $80 $280
5105 MILEAGE $380 $73 $74 $46 $193 $193 $187 51%
5200 MAINTENANCE/OPER $1,822 $2,179 ($357) 120%
Office Supplies $800 $769 $0 $88 $100 $957 ($157) 0%
Families for Literacy Curriculum Materials $1,000 $641 $55 $696 $304
Books/Materials $200 $5 $96 $0 $13 $285 $399 ($199) 0%
FFL Storytimes $60 $17 $106 $5 $128
5300 CONTRACT SERVICES $2,500 $2,500 0%
Tutor Training $2,500 $0 $0 $0 $0 $0 $0 $500 $500 $500 $2,000 20%
5605 CAPITAL OUTLAY-COMPUTER EQUI $165 $165 $0
$185 $165
TOTAL LIBRARY BUDGET $61,678 $1,944 $4,621 $2,959 $5,043 $4204 $4,195 $6,356 $5,112 $8,086 $4.435 $46,857 $46,857 $15,321 76%
BOOKMOBILE SERVICES OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF
Cost Center t290604 2000/2001 CATEGORY REMAINING SPENT YEAR
83%
PERSONNEL
5000 REGULAR SALARIES $38,000 $0 $0 $1,386 $2,771 $2,772 $4,157 $2,771 $13,856 $13,856 $24,144 36%
5010 PART TIME SALARIES $56,300 $0 $0 $0 $0 $0 $414 $55 $469 $469 555,831 1%
5030 FRINGE BENEFITS $15,360 $0 $0 $1,182 $1,182 $1,182 $1,182 $1,182 $5,908 $5,908 $9,452 38%
TOTAL PERSONNEL $109,660 $0 $0 $2,567 $3,953 $3,953 $5,752 $4,007 $20,233 $20,233 $89,427 t8%
OPERATIONS
5100 TRAVEL & MEETINGS $t ,000 $0 $0 $0 $16 $16 $t6 $904 0%
5105 MILEAGE $300 $29 $0 $0 $13 $42 $42 $258 0%
5200 MAINTENANCE/OPER $52,000 $0 $36,175 $15,825 70%
Office Supplies $2,000 $0 $232 $102 $87 $335 $756 $1,244 38%
Books/Materials $50,000 $0 $3,438 $31,166 $140 $37 $639 $35,419 $14,581 71%
Vehicle License Fees $0
VehicJe painting $225 $225
Storage facility shelving $1,097 $1,097
393t VEHICLE MAINTENANCE $6,000 $0 $0 $0 $6,000 0%
3956 DUES $0 $0 $0 $0 $0 0%
3960 GENERAL LIABILITY $580 $0 $0 $0 $580 0%
5605 COMPUTER SOFTWARE
$2,859 $568 $3,427
6028 CONTRACT SERVICES $0 $0 $0 $0 $0 0%
7044 CAPITAL OUTLAY/EQUIPMENT $I0,000 $0 $0 $0 $t0,000 0%
7045 CAPITAL OUTLAYNEHICLES $200,000 $0 $43,601 $156,399 22%
Bookmobile $42,193 $42,193 $0
Graphics $1,408 $1,408
$0 $0
ADA Compliance $0 $0
Cyber Capability
7047 CAPITAL OUTLAY/COMPUTER EQUIP $10,000 $3,674 $6,326 37%
4 Standard Computers $10,000 $0 $3,674 $0 $3,674 $6,326 37%
TOTAL LIBRARY BUDGET $389,540 $29 $3,674 $6,237 $38,096 $4,093 $5,876 $58,484 $108,490 $103,741 $279,799 27%
Rancho
Cucamonga
'Public
Library
In order to provide the f'mest materials and services to our community, the library is asking
for your input and feedback. Tell us how we're doing, suggest a book/video/CD purchase,
or give us your ideas for other services!
Your Name (Optional) Telephone No. (Optional) Library Card No. (Optional)
R A N C H O C U C A M O N G A
ID U 15 bi C ]~ I B D A~QY
Staff Report
DATE: May 24, 2001
TO: President Howdyshell and Members of the Library Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Planning for Branch Library Services
RECOMMENDATION
That the Library Board accept the following timeline for generating a plan of service for
a Branch Library in the Eastern portion of the community.
June: Presentation by library staff on the demographics of the community,
review of the Library Master Plan, including survey data.
Selection of roles for the new branch library. ~
July: Presentation by library staff on possible services to offer which reflect
roles selected by Library Board.
Selection by Board of services they wish to have included in a draft
plan/cost evaluation.
August: Presentation by library staff of rough ~raft plan of service and building plan
reflecting roles, services and collections as well as staff to support the
proposal.
Review and discussion by the Board.
BACKGROUND/ANALYSIS
It is appropriate for the Library Board of Trustees to be involved in the creation of a
service plan for a proposed branch facility in the eastern portion of the community. The
above timeline would allow the staff to react to questions of cost and function in creating
the plan, would be consistent with when information is expected to be made available
regarding a potential shopping mall site and would engage the Library Board in
discussion about services they would like to see repeated at the Branch, new or
different services they might like to offer, etc.
At any of the above meetings, the Board should consider if they would like to invite
stakeholders to participate in the meeting itself, in an advanced survey, or both. Groups
to consider include the Friends of the Library and the Library Foundation Board.
Final consideration: The Library Board will have a new member after June, 2001 with
the expiration of the term filled by Board Member Ede Swistock. The Board may wish to
consider a one month delay to allow a new Board member to be appointed.
FISCAL IMPACT
None. Staff time will be involved, but no out of pocket expenses, unless the Board
wishes any of the sessions to be conducted by a professional facilitator.
/~'~cerely, _
Library Director
EXECUTIVE SUMMARY OF STATISTICS
Circulation/Library Visitors:
The monthly circulation shows an increase of 12%, while the overall annual circulation continues to rise
at 2% gain. The number of new patrons registered this month has also grown a whopping 20%, thanks to
the continued registration efforts of the children's staff. The number of library visitors has also increased
by 27% showing a gain of 7% this year.
Data Base Search:
No update of this feature. We are currently working with the service providers to determine an accurate
and useful tracking system for measuring the use of the resources.
Information Questions:
Information questions are up 13%, courtesy of a 16% increase in the number of questions received
through the Adult Department and 8% increase in the Children's Department.
Children's Programs:
Once again we show a hefty increase in the number of youngsters participating in children's program.
The Families for Literacy storytime, once a month event, brings approximately 50 participants enjoying
crafts, stories, songs and poems. Overall, children's attendance is up 19% for the year and a whopping
42% for the month.
Technology Center Visitors:
Overall, we continue a 3% increase in growth for the year.
Literacy Student/Tutor Pairs:
We have 36 active teams currently meeting on a regular basis. We have 11 learners waiting to be
matched to tutors and another 3 students waiting to be assessed to see if their reading levels make them
appropriate for the program. 13 of our families are enrolled in the Families for Literacy component of the
program. Eight of our participants are involved in the computer literacy learner program..
Items Classified:
Wow! Kidsmobile materials have accounted for a 249% increase over April of last year. We have
classified over 26% more materials this year over last.
Volunteer Hours:
We still show a strong increase in volunteer hours, due to the Back to Basics program and an increase in
tutoring hours for Adult Literacy.
R A N C H O C U C A M O N G A
1D U B I~1C I~l BI~AI2¥
Slaff Report
DATE: May 24, 2001
TO: President Howdyshell and Members of the Library Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Planning for Branch Library Services
RECOMMENDATION
That the Library Board accept the following timeline for generating a plan of service for
a Branch Library in the Eastern portion of the community.
June: Presentation by library staff on the demographics of the community,
review of the Library Master Plan, including survey data.
Selection of roles for the new branch library.
July: Presentation by library staff on possible services to offer which reflect
roles selected by Library Board.
Selection by Board of services they wish to have included in a draft
plan/cost evaluation.
August: Presentation by library staff of rough draft plan of service and building plan
reflecting roles, services and collections as well as staff to support the
proposal.
Review and discussion by the Board.
BACKGROUND/ANALYSIS
It is appropriate for the Library Board of Trustees to be involved in the creation of a
service plan for a proposed branch facility in the eastern portion of the community. The
above timeline would allow the staff to react to questions of cost and function in creating
the plan, would be consistent with when information is expected to be made available
regarding a potential shopping mall site and would engage the Library Board in
discussion about services they would like to see repeated at the Branch, new or
different services they might like to offer, etc.
At any of the above meetings, the Board should consider if they would like to invite
stakeholders to participate in the meeting itself, in an advanced survey, or both. Groups
to consider include the Friends of the Library and the Library Foundation Board.
Final consideration: The Library Board will have a new member after June, 2001 with
the expiration of the term filled by Board Member Ede Swistock. The Board may wish to
consider a one month delay to allow a new Board member to be appointed.
FISCAL IMPACT
None. Staff time will be involved, but no out of pocket expenses, unless the Board
wishes any of the sessions to be conducted by a professional facilitator.
/'~cerely,
Deborah Kayo ~/~
Library Director
-2-
B2
A N C H O C U C A M O N G A
May 17, 2001
<<Title>> <<FirstName>> <<LastName>>
<<Company>>
<<Addressl>>
<<City>> <<State>> <<PostalCode>>
Dear <<Title>> <<LastName>>:
The Rancho Cucamonga Public Library is currently developing a new program involving
increased services to our local Seniors.
One of the potential services we are investigating is that of providing rotating collections
of library materials for the use of retirement and residential care homes within our city.
Although still in the planning stages, some of the guidelines we are considering are listed
below:
· The Library staff would select, working with the Activities Director of each
facility, a collection of 50-60 book titles for the use of the residents of their
facility.
· The books would be housed in the care facility itself for a period of six weeks.
· A Library card would be created for the facility. Each facility would be
responsible for the materials checked out on their card. No overdue fees would be
charged, but damaged and lost items would be the responsibility of the facility.
· The Library would request statistics from the Activity Director listing how many
times each item was "borrowed".
If you believe you might have an interest in participating in such a program for your
residents, please feel free to call my office at (909) 477-2720, ext. 5040 and discuss this
proposal in more detail. This is a new program, so there is plenty of room for change and
I would welcome your input!
Sincerely,
Deborah Clark ~
Library Director
7368 Archibald Avenue · R~ncho Cucamonga. CA 9~730 · (909) 477-272D · Fax (909) 477-2721
Title FirstName LastName JobTitle Company Addressl City State PostalCode WorkPhone
Mrs. Sandra Adams Owner Amethyst 7705 Rancho CA 91730 909-484-3984
Board and Amethyst Cucamonga
Care St.
Mrs. Carol Warboys Activities VillaDel 8825 Base Rancho CA 91730 909-989-4346
Director Rey Line Road Cucamonga
Mrs. Barbara Wadsley Activities Villa 9365 Base Rancho CA 91730 909-483-1534
Director Pacifica Line Road Cucamonga
Senior
Mrs. Susan Spears Activities Sunrise 9519 Base Rancho CA 91730 909-476-8211
Director Assisted Line Road Cucamonga
Living of
Alta Loma
Activities Valencia 6729 Rancho CA 91701 909-481-5440
Director Commons Hermosa Cucamonga
Avenue
h C g bli Lib y
Ranc o ucamon a Pu c rar
present...
HouseCalls
library materials delivery service to
homebound patrons.
Rancho Cucamonga Public Library
7368 Archibald Ave.
Rancho Cucamonga, CA 91730
(909) 477-2720
HouseCalls QUESTIONNAIRE
WHAT IS IT? What types of books do you read? (Check all that apply)
HouseCalls is a Rancho Cucamonga Public Library program that pro-
Fidion
motes the use of library materials and services to homebound patrons
through free home delivery.
General Classical Literature
Mysteries Short Stories
WHO CAN USE IT? Science Fiction/Fantasy __.Historical Fiction
HouseCalls is available to individuals who are unable to use the library Romance Crime
because of illness, age, infirmity or disablility an~l who live in private Best Sellers Westerns
homes and retirement residences in the service area of the Rancho Techno-thrillers
Cucamonga Library, that is, within the Rancho Cucamonga postal area.
Non-Fiction
HouseCalls can also provide information on TALKING BOOKS FOR
THE BLIND AND PHYSICALLY HANDICAPPED, a free federal program Autobiographies __Poetry Hobbies
that delivers books on cassette through the mail. Biographies __Arts & Crafts Humor
General History __Cooking __.Sports
HOW DOES IT WORK? Religion __Gardening
__Science Health
A volunteer, assigned to the homebound patron, picks up library mate-
Other
rials, makes the home delivery and returns materials to the Rancho
Cucamonga Library on a two-week schedule. Books can be renewed.
About how many books would you read in 2 weeks?
WHAT DO I HAVE TO DO? Who are your favorite authors?
Please fill out the following application and questionnaire, in order to
help us select the best type of materials for you, and return this form to
the library. DO YOU NEED LARGE PRINT? YES NO
A member of the library staff will also conduct an initial "at home" in-
Are you interested in other types of materials? (circle
terview to aid in material selection and record keeping. For more
choices)
information please call the library at: (909) 477-2720
Books-on-tape Videos DVDs Magazines
Music CDs CD-ROMs
LARGE PRINT BOOKS-BY-MAlL INTEREST SHEET
Your Name
Dear Patron: To ensure that you receive the type of books you enjoy, please indicate the categories listed on
this sheet that most interest you.
FICTION
[] Animal stories [] Courtroom Drama/Legal stories
[] Classics [] Romance:
[] Suspense/Spy stories [] Regency
[] Adventure [] Modern/Contemporary
[] Family sagas [] Historical
[] Gothics (romance and suspense) [] Harlequin
[] Mysteries [] Science Fiction
[] Christian fiction [] Fantasy
[] Western [] Short stories
[] War/Military stories [] Supernatural/Horror
[] Historical Novels (specify time period, type) [] Other
[] Favorite authors
NON-FICTION
[] Biography [] Gardening
[] Historical [] Humor
[] Popular [] Poetry
[] Movie stars [] Sports
[] Astrology [] Adventure
[] Self-improvement [] Travel
[] Inspirational [] History
[] Religion [] Other
[] True Crime
[] Health
[] Cookbooks
How many books would you like to receive? (books per bag/delivery).
Rancho Cucamonga Public Library
7368 Archibald Ave.
Rancho Cucamonga, CA 91730
(909) 477-2720