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HomeMy WebLinkAbout2001/11/20 - Agenda Packet - Library Board of Trustees - Special DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on .//--/~-~Q/ , at ~[~O~,~,, I posted a true and correct copy of the meeting agenda dated ~0~J, ~O3 ~CSI at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on //-/~)-O~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥i¥ian Garcia, Administrative Secretary City of Rancho Cucamonga ~ SUCCESSFUL TX REPORT 11-13-81 15:51 RANCHO CUCAHONGA PUB LIBRARY JOB No. - ................ START TIME ................. 15:58 ID No. - ................ 99489838 RESOLUTION ................. STANDARD TOTAL PAGE ................. MACHINE ENGAGED ................. INFORMATION ................. OK ERROR PAGE ................. PUBI .lC 1 .IBRARY RANCHO ,o~,~:~:~~,-~ ' PUBLIC LIB~RY 7368 ARCHIBALD ~ENUE ~NCHO CUCAMONGA, CA 91730 909~477~2720 Fax: 909~47L2 721 F~ T~NSMISSION COVER SHEET Date: November 13, 2001 To: Chris Ehrlich FFO~: Vivi~ Garcia Ti~c: 3 p.m. R~: Special meeting for the Library Board of Trustees, Nove~er 20, 2001. YOU SHOULD RECEIVE 4 PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 909 477-2721, ext. 5040. LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:30 p.m. November 20, 2001 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Donna Bradshaw, Boardmember Dobbin Lo, Boardmember Ravenel Wimberly, President Pro Tem Joyce Womack, Boardmember I ~ Rancho Cucamonga Public Library Page Board of Library Trustees Agenda Special Meeting, November 20, 2001 A. CALL TO ORDER 1. Roll Call: Howdyshell__, Bradshaw Lo , Wimberly and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1. Approval of Minutes: September 27 and October 25, 2001. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Library Status report: oral report presented by staff. 2) Budget Report: report presented by Deborah Clark, Library Director. 11 3) Bookmobile Project: Oral report by Renee Tobin, Senior Librarian. 4) Prop 14 Bond Measure Application Process: Status report on application. This will appear as a regular item on the agenda until June, 2002. Oral report by Deborah Clark, Library Director. D. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Discussion of date and time for the Regular Meeting of the Library Board. Report 23 by Vivian Garcia, Department Secretary. 2) Approval of December 1, date to Receive CALTAC Board Effectiveness Training. Oral report by Deborah Clark, Library Director. 3) Telethon 2002: Oral update by staff. 4) Creating a Service Plan for a New Branch Library: oral report presented by Deborah Clark, Library Director. a) Update on progress of potential Victoria Gardens branch. b) For review: Comparison of dedicated footage in Archibald location to program footage in new branch library. Available at the meeting.  Rancho Cucamonga Public Library Page 2 Board of Library Trustees Agenda Special Meeting, November 20, 2001 5) Next Library Board Meeting Date. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, November 13, 2001, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC LIBRARY SlaffR port DATE: November 20, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the Minutes of September 27th and October 25th, 2001 Regular Meetings. BACKGROUND/ANALYSIS Attached, please find the minutes for the Regular and Special Meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ~e~ ,.~~,tfully submitted, Deborah Kayo ~ Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on September 27, 2001, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Wimberly and Womack. Also present were: Mayor Bill Alexander, Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Pemm, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Oath of Office was administered to new appointee Dobbin Lo by Mayor Bill Alexander. C. ELECTION OF OFFICERS President Howdyshell opened the floor for nominations for President of the Library Board of Trustees. Boardmember Womack nominated Robert Howdyshell. Boardmember Waverly seconded the nomination. MOTION: Moved by Boardmember Womack for Robert Howdyshell to be elected as President, seconded by Boardmember Wimberly. Motion carried, 3-0-1 ~ 1 (with Bradsha~v absent). President Howdyshell opened the floor for nominations for President Pro Tem of the Library Board of Trustees. Boardmember Womack nominated Ravenel Wimberly. President Howdyshell seconded the nomination. MOTION: Moved by Boardmember Womack for Ravenel Wimberly to be elected as President Pro Tem, seconded by President Howdyshell. Motion carried, 3-0-1-1 (with Bradsha~v absent). Library Board Minutes September 27, 2001 Page 2 D. CONSENT CALENDAR Approval of Minutes: August 23 (Lo abstained). MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Womack. Motion carried, 3-0-1-1 (with Bradshaw absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, reviewed the statistics for the month of August with the Library Board. Renee Tobin, Senior Librarian, stated that storytime was quiet on September 12, due to the traumatic events of September 1 ph. She stated that Jason Daly and Linda Janecek were attending a "Back to School Night" program at Cucamonga Elementary School. Renee Tobin, Senior Librarian, gave an oral report on Community Services "Children Enrichment Centers." Funded by a grant received by Community Services, three children center sites will open throughout the city. Library staffhas been helping with the purchases of books, videos, computers and magazines for the sites. Renee Tobin, Senior Librarian, stated that Nina Cole, Children's Assistant, had created a wonderful storytime with the children by painting their hands red and creating the stripes from them for a large U.S. Flag. Pasted above the hands were the words to the song, "America the Beautiful." She suggested Boardmembers come to the library to see the flag. Deborah Clark, Library Director, stated that staff was extremely proud of the creative talents of Nina Cole. Robert Karatsu, Library Services Manager, gave an oral report on the statistics of the Library during August. E2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and called for questions. No questions were received. Library Board Minutes September 27, 2001 Page 3 E3. Bookmobile Project: Oral report by Staff. Robert Karatsu, Library Services Manager, presented an oral report on the Kidsmobile to the Library Board, stating that the library was expecting delivery of the vehicle in October. E4. Overview of August In Service: Oral report presented by staff. Deborah Clark, Library Director, gave an oral report of the In Service with the Board. Boardmember Bradshaw and Womack also attended the training. Boardmember Womack stated that the Library staff is a great group to work with. Their positive attitudes and caliber of personnel - go above and beyond. She enjoyed the presentation given by Linda Daniels and Jack Lam. F. BOARD BUSINESS Fl. Creating a Service Plan for a New Branch Library. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, discussed with the Library Board the possibility of scheduling a special study session to review the proposed draft layout of the concept library branch. Boardmember Dobbin Lo requested an outline of current square footage uses at the Archibald Library. The Library Director said she would approach the architect to see if a building program existed, or create a summary program. President HowdysheI1 stated that he would like to cover revenue elements as well. F2. Discussion of date and time for the Regular Meeting of the Library Board. Boardmember Bradshaw. President Howdyshell asked for this item to be held over one more meeting since Boardmember Bradshaw is absent. F3. CLA Conference, November 2-5, 2001. Deborah Clark, Library Director, asked that any of the Library Boardmembers interested in attending the CLA Conference in Long Beach please call Vivian Garcia to arrange the details. F4. Scholarship Fund from sale of "History of Alta Loma." Report by Deborah Clark, Library Director. Library Board Minutes September 27, 2001 Page 4 Deborah Clark, Library Director, reviewed with the Library Board the scholarship fund which would result from the sales of the book, "History of Alta Loma." The Board has been asked to undertake administering the fund and awarding the scholarship. MOTION: Moved by President Howdyshell, seconded by Boardmember Wimberly for the Library Board of Trustees to be the Administering Body of the Scholarship Fund, motion carried,4-0-1 (with Bradshaw absent). F5. Update of Senior Services project. Report by Karye Hood, Reference Librarian. Deborah Clark, Library Director, reviewed the staff report by Reference Librarian Karye Hood with the Library Board. President .Howdyshell stated he is proud of what she has done for the Senior Services and congratulated Ms. Hood for her recent award of"Employee of the Month." Boardmember Womack stated that Karye Hood should be proud of her work as the staff coordinator for the "Readers Circle." G. IDENTIFICATION OF ITEMS FOR NEXT MEETING G 1. Telethon. G2. Meeting Day and Time for Library Board Meetings. G3. Branch. H. COMMUNICATIONS FROM THE PUBLIC None. Library Board Minutes September 27, 2001 Page 5 I. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to Thursday, October 25,2001, at 6:30 p.m., seconded by Boardmember Womack. Motion carried, 4-0-1 (with Bradshaw absent). Meeting adjourned at 7:44 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES _Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucmnonga Library Board of Trustees was scheduled for Thursday, October 25, 2001, at 6:30 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: '7 EXECUTIVE SUMMARY OF STATISTICS Circulation/Library Visitors: The monthly circulation jumped a whopping l 1%, while the number of library visitors for the month was even more dramatic, with 24% growth measured. Overall for the year, visitation is up 18%. We're busy! Information Questions: Information questions rose 3% overall. However, that was due to rising numbers in the Children's Room. Adult Reference continued a downward trend, dropping 17%. Children's Programs: Overall attendance at children's programs is up an average of 17% as is the average number of children attending each session. Not the number under "Special Programs". That reflects the popular "Big Truck Petting Zoo", suggested by Michelle Perera and pulled together by Renee Tobin. Great job! Technology Center Visitors: Overall, we showed a slight decline in usage for the month, with a modest 2% increase in growth for the year. Items Classified: New books are good news and we continue strong in this area, with an 8% jump for the moltth of new materials classified and a 32% overall for tbe year. Volunteer Hours: The volunteer hours are strong this month as our training of new staff is completed and volunteers are working in all divisions, showing an increase of 22% this October over last year at this time. There is still an overall decline in volunteer hours of 8%, but we believe that number will diminish in the months ahead. STATISTICS Oct 2001 Oct 2000 FY 2001/02 FY 2000/01 Days Open 31 31 120 120 Items Borrowed 66,605 59,901 241,973 219,690 Average Daily 2,149 1,932 2,016 1,830 % Change 11% 10% Patrons Registered 1,070 957 3,848 3,633 Average Daily 35 31 32 30 % Change 12% 6% Information Questions 9,305 9,039 30,957 32,256 Average Daily 300 292 258 269 % Change 3% -4% Library Visitors 41,500 33,600 146,802 124,649 Average Daily 1,339 1,084 1,223 1,039 % Change 24% 18% Children's Programs 1163 983 4089 3509 # of Sessions 37 36 123 124 Aver. Per session 31 27 33 28 % Change 18% 17% Technology Center Visitors 934 948 3509 3444 % Change -1% 2% Items Classified 1,994 1,849 8,656 6,538 % Change 8% 32% Volunteer Hours 733 600 2,925 3,196 % Change 22% -8% ADULT SERVICES information Questions 4,846 5,827 19,043 22,787 Average Daily 156 188 159 190 % Change -17% - 16% Programs/Classes Attendance 12 20 30 35 # of Sessions 1 1 3 2 Aver. per session 12 20 10 18 Tours/Group Visits Attendance 40 25 15 25 # of Sessions 2 1 1 1 Aver. per session 20 25 15 25 CHILDRENS SERVICES Information Questions 4,459 3,212 11,914 9,469 Average Daily 144 104 99 79 % Change 39% 26% Toddler Time 183 163 602 595 # of Sessions 8 8 28 26 Aver. Per session 23 20 22 23 Preschool Storytime Attendance 238 188 782 928 # of Sessions 8 8 28 38 Aver. per session 30 24 28 24 Afterschool Storytime Attendance 100 103 362 549 # of Sessions 4 4 16 20 Aver. per session 25 26 23 27 Family Storytime Attendance 101 231 615 620 # of Sessions 5 8 25 25 Aver, per session 20 29 25 25 Special Events Program Attendance 125 18 1,115 411 # of Sessions 1 1 7 3 Aver. per session 125 18 159 137 Back to Basics Tutoring Sessions 200 244 200 244 # of Sessions 4 4 4 4 Aver. Per session 50 61 50 61 Group Visits to Library Attendance 216 36 413 162 # of Sessions 7 3 15 8 Aver. per sessmn 31 12 28 20 School Visits by Staff 0 50 400 50 # of Visits 0 1 1 1 R A N C H © C U C A M O N G A PUBLIC LIBRARY StaffR ort DATE: November 20, 2001 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2001/2002 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report November" is a report of all funds earned during the month. Schedule B, titled "Balance Sheet FY 2001/2002" is a report balancing income vs. projections for the current fiscal year to date. Schedule C, titled "Library Expenditures "2001/2002" is an accounting of all funds expended in the current fiscal year, including an Executive report identifying highlights. FISCAL IMPACT None ("~pectfully submitted .... Library Directo/,,.._~ EXECUTIVE SUMMARY OF STATUS OF BUDGET Library Expenditures: Summary: Expenditures with 66% of the year remaining are at 56% remaining. The City takes the entire amount due on Fringe Benefits during the first month of operation. This creates a rather substantial negative balance. Example: Library account is immediately dcficited $229,560 to cover fringe benefits for the entire year. Highlights: 5010: Part Time Salaries Part time salaries are now at 68.86%, on target with modest savings. 5200: Operations Book purchases are at 49.53% remaining, largely due to heavy encumbrances in the area of books, videos, dvd's and cd rom. This account will stabilize over the next few months. 5403: Electric Utilities Already at only 44.18% remaining, this account is going to be in the red by the end of the year!--but so will every other entity in California this year! We will adjust this account at the mid-year budget process. Adult Literacy: Summary: Part time salaries continue to be overspent. This is due to the computer tutoring for seniors and the bi-annual Literacy Recognition program. We will either reduce hours in this program or identify a new "revenue stream" to pay for the overage. Overall, budget is on target for the year. Family Literacy: Summary: Accounting errors still present. However, they reflect savings in the overall literacy programs that should cover the over expended part time salaries in the Adult Literacy area. After School Learning Program Summary: On target for the year. Bookmobile Expenditures: Summary: Low expenditures in the account since the work performed is all back up and administrative tasks. Library Board of Trustees Summary: Monies spent on the California Library Association Conference and the lnternet Conference not yet shown as spent. Redevelopment Agency Funds: Summary: Redevelopment funds reflect the completion of the installation of the new flat screen technology and the payment of most of the on-line data base fees. Consequently, RDA budget shows only 44% remaining with 66% remaining in the year. Schedule A REVENUE REPORT FINES MEDIA REF Oct-0'l & FEES RENTALS SERV. 01-Oct $477.05 $164.35 $11.50 02-Oct $608.48 $246.66 $5.00 03-Oct $552.99 $203.40 $2.00 04-Oct $425.19 $223.63 $4.00 05-Oct $170.74 $357.79 $0.00 October 6 & 7 $573.59 $366.84 $0.00 $0.00 $0.00 $0.00 08-Oct $579.39 $156.36 $4.00 09-Oct $504.60 $228.99 $2.00 lO-Oct $467.33 $174,81 $0.00 11-Oct $349.35 $218.75 $3.00 12-0ct $166.27 $422.19 $2.00 October 13 & 14 $545.26 $360.81 $0.00 $0.00 $0.00 $0.00 Oct 15 & 16 $492.55 $169.94 $4.79 $324,40 $201.09 $2.79 17-0ct $478.95 $230.63 $6.00 18-0ct $265.39 $204.07 $0.00 19-0ct $311.90 $452.89 $0.00 October 20 & 21 $456.44 $306.67 $9.79 $0.00 $0.00 $0.00 22-Oct $509.24 $237.57 $4.00 23-Oct $511.75 $199.93 $0.00 24-Oct $381.80 $198.05 $0.00 25-Oct $399.45 $216.67 $5.00 26-Oct $264.00 $373.60 $5.00 October 27 & 28 $746.52 $334.75 $5.00 $0.00 $0.00 $0.00 29-0ct $428.34 $163.65 $10.00 30-Oct $308.86 $144.80 $34.95 31-Oct $435.40 $184.32 $2.35 $11,735.23 TOTALS: $10,075.23 $6,743.21 $123.17 October 2000 TOTALS $9,168.57 $5,157.39 $60.07 % CHANGE 10% 31% 105% 2001/02 Rev 2000/01 Rev TOTAL LIBRARY INCOME $16,942 $14,386 Comparison of Actual 2001/02 Actual 2001102 Projected to Projected daily revenue Daily Revenue Daily Revenue Daily Average Fines $325.01 $343.83 Daily Average Media $218.63 $177.65 Daily Average Ref. Fees $4.03 $8.59 DAILY TOTALS $547.66 $530.07 GAIN/LOSS ON PRO J: $545 Schedule B BALANCE SHEET November FY 2001/2002 Revenues Earned Projected Loss/Gain Fines & Fees $32,884 $41,260 ($8,376) -20.3% Media Rentals $28,106 $21,318 $6,788 31.8% Technology Center Revenue/ $0 $0 $0 #DIV/0! Print Fees $989 $1,031 ($42) -4.0% Information Services Fees $433 $1,031 ($597) -58.0% Direct Loan $40,300 $21,000 $19,300 91.9% Totals: $102,712 $85,639 $17,073 19.9% Balance for Year through November $17,073 CITY OF RANCHO CUCAMONGA ~,~ Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % ~ Expense/lccounts Key: 1290601 - Library Fund 5000 Regular Salaries 590,860.00 53,521.84 192,397.37 0.00 398,462;63 67.43 5010 Part Time Salaries 317,620.00 19,360.39 98,880.81 0.00 218,739.19 68.86 5030 Fringe Benefits 229,560.00 0.00 229,560.00 0.00 0.00 0.00 5100 Travel, Meetings & Training 4,000.00 444.70 829.80 0.00 3,170.20 79.25 5105 Mileage 5,800.00 454.81 1,821.34 0.00 3,978.66 68.59 5152 Computer Software 200.00 0.00 0.00 0.00 200.00 100.00 5160 Membership Dues 2,150.00 195.00 345.00 0.00 1,805.00 83.95 5200 Operations & Maintenance 197,310.00 30,499.68 75,824.40 23,749.07 97,736.53 49.53 5281 Depreciation - Equipment 520.00 0.00 0.00 0.00 520.00 100.00 5300 Contract Services 139,000.00 7,631.02 34,044.69 12,247.18 92,708.13 66.69 5400 Telephone Utilities 18,000.00 703.02 1,726.93 0.00 16,273.07 90.40 5402 Water Utilities 3,000.00 0.00 614.99 0.00 2,385.0I 79.50 5403 Electric Utilities 52,000.00 7,185.74 29,023.20 0.00 22,976.80 44.18 9298 Transfer Out-CA Literacy Cmpgn 28,280.00 0.00 0.00 0.00 28,280.00 100.00 9308 Transfer Out-Families for Lit. 18,890.00 0.00 0.00 0.00 18,890.00 100.00 Total for Org Key1290601 : 1,607,190.00 119,996.20 665,068.53 35,996.25 906,125.22 56.37 Total for Expense /iccounts: 1,607,190.00 119,996.20 665,068.53 35,996.25 906,125.22 56.37 Report Summary Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 1,607,190.00 119,996.20 665,068.53 35,996.25 906,125.22 56.37 Total Net for Report: -1,607,190.00 -119,996.20 -665,068.53 -35,996.25 -906, I25.22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % _Expense Accounts Key: 1298601 -Calif. Literacy Grant 5000 Regular Salaries 26,040.00 1,899.70 7,519.64 0.00 18,520.36 71.12 5010 Part Time Salaries 6,000.00 563.26 3,139.01 0.00 2,860.99 47.68 5030 Fringe Benefits 9,750.00 0.00 9,750.00 0.00 0.00 0.00 5100 Travel, Meetings & Training 1,600.00 225.00 238.39 0.00 1,361.61 85.10 5105 Mileage 380.00 103.16 103.16 0.00 276.84 72.85 5160 Membership Dues 180.00 0.00 0.00 0.00 180.00 100.00 5200 Operations & Maintenance 1,400.00 166.89 595.81 0.00 804.19 57.44 5300 Contract Services 2,930.00 100.00 I00.00 0.00 2,830.00 96.58 Total for Org Key1298601: 48,280.00 3,058.0I 21,446.01 0.00 26,833.99 55.57 Total for Expense Accounts: 48,280.00 3,058.01 21,446.01 0.00 26,833.99 55.57 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Report Summa~, Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 48,280.00 3,058.01 21,446.01 0.00 26,833.99 55.57 Total Net for Report: -48,280.00 -3,058.01 -21,446.01 0.00 -26,833.99 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 Report Date: Oct 2001 GL Budget to Actual with Encumbrance~ Remaining Object Description Budget MTDActual YTD Actual Encumbrance Balance % Expense Accounts Key: 1308602 - Families for Literacy Grant 5000 Regular Salaries 8,680.00 633.24 633.24 0.00 8,046.76 92.70 5010 Part Time Salaries 18,630.00 958.41 4,089.21 0.00 14,540.79 78.05 5030 Fringe Benefits 3,580.00 0.00 3,580.00 0.00 0.00 0.00 5100 Travel, Meetings & Training 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations & Maintenance 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key1308602: 31,890.00 1,591.65 8,302.45 0.00 23,587.55 73.96 Total for Expense Accounts: 31,890.00 1,591.65 8,302.45 0.00 23,587.55 73.96 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Report Summary Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 31,890.00 1,591.65 8,302.45 0.00 23,587.55 73.96 Total Net for Report: -31,890.00 -1,591.65 -8,302.45 0.00 -23,587.55 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 '~ Report Date: Oct 2001 GL Budget to Actual with Encumbrances Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % ~xpense ,4ccounts Key: 1290603 - After School Learning Program 5000 Regular Salaries 16,260.00 1,187.08 4,748.32 0.00 11,511.68 70.79 5010 Part Time Salaries 3,120.00 0.00 0.00 0.00 3,120.00 100.00 5030 Fringe Benefits 6,080.00 0.00 6,080.00 0.00 0.00 0.00 5100 Travel, Meetings & Training 500.00 75.00 75.00 0.00 425.00 85.00 5200 Operations & Maintenance 500.00 210.67 324.89 0.00 175.11 35.02 5300 Contract Services 1,000.00 0.00 500.00 0.00 500.00 50.00 Total for Org Key 1290603: 27,460.00 1,472.75 I 1,728.21 0.00 15,731.79 57.28 Total for Expense,4ccounts: 27,460.00 1,472.75 l 1,728.21 0.00 15,731.79 57.28 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Report Summary Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 27,460.00 1,472.75 11,728.21 0.00 15,731.79 57.28 Total Net for Report: -27,460.00 -1,472.75 -11,728.21 0.00 -15,731.79 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Expense ~lccounts Key: 1290604 - Bookmobile Services 5000 Regular Salaries 39,720.00 2,898.46 11,593.86 0.00 28,126.14 70.81 5010 Part Time Salaries 19,680.00 1,036.01 5,001.52 0.00 14,678.48 74.58 5030 Fringe Benefits 15,090.00 0.00 15,090.00 0.00 0.00 0.00 5100 Travel, Meetings & Training 1,000.00 982.94 982.94 0.00 17.06 1.70 5105 Mileage 100.00 26.91 26.91 0.00 73.09 73.09 5200 Operations & Maintenance 12,241.52 2,025.52 2,343.06 0.30 9,898.16 80.85 5300 Contract Services 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5400 Telephone Utilities 10,000.00 0.00 0.00 0.00 I0,000.00 100.00 5603 Capital Outlay-Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5604 Capital Outlay-Vehicles 200,000.00 0.00 0.00 0.00 200,000.00 100.00 Total for Org Key 1290604: 304,831.52 6,969.84 35,038.29 0.30 269,792.93 88.50 Total for Expense Accounts: 304,831.52 6,969.84 35,038.29 0.30 269,792.93 88.50 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Report Summary Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 304,831.52 6,969.84 35,038.29 0.30 269,792.93 88.50 Total Net for Report: -304,831.52 -6,969.84 -35,038.29 -0.30 -269,792.93 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTDActual Encumbrance Balance % Expense Accounts Key: 1290605 - Library Board of Trustees 5100 Travel, Meetings & Training 3,000.00 443.00 443.00 0.00 2,557.00 85.23 5160 Membership Dues 350.00 0.00 0.00 0.00 350.00 100.00 Total for Org Key ]290605: 3,350.00 443.00 443.00 0.00 2,907.00 86.77 Total for Expense Accounts: 3,350.00 443.00 443.00 0.00 2,907.00 86.77 CITY OF RANCHO CUCAMONGA Fiscal Year: 2002 GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Report Summary Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 3,350.00 443.00 443.00 0.00 2,907.00 86.77 Total Net for Report: -3,350.00 -443.00 -443.00 0.00 -2,907.00 RANCHO CUCAMONGA REDEVELOPMENT AGENCY Fiscal Year: 2002 Report Date: Oct 2001 GL Budget to Actual with Encumbrances Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % ~Expense Accounts Key: 2630801 - Library- Adminisization 5152 Computer Software 9,624.48 0.00 0.00 9,624.48 0.00 0.00 5200 Operations&Maintenance 17,461.13 35.90 5,709.31 13,163.81 -1,411.99 -8.08 5207 O & M/Capital Supplies 180,784.13 2,689.49 76,142.64 7,690.52 96,950.97 53.62 5300 Contract Services 6,377.25 0.00 0.00 6,377.25 0.00 0.00 5602 Capital Outlay-Bldg lmprvments 54,000.00 0.00 0.00 19,000.00 35,000.00 64.8 l 5605 Capital Outlay-Computer Equip 43,925.88 0.00 0.00 42,295.88 1,630.00 3.71 5606 Capital Outlay-Fum/Fixtures 10,925.54 0.00 168.33 757.2l 10,000.00 91.52 Total for Org Key 2630801: 323,098.41 2,725.39 82,020.28 98,909.15 142,168.98 44.00 Total for Expense Accounts: 323,098.41 2,725.39 82,020.28 98,909.15 142,168.98 44.00 RANCHO CUCAMONGA REDEVELOPMENT AGENCY Fiscal Year: 2002 ~GL Budget to Actual with Encumbrances Report Date: Oct 2001 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % Report Summary Revenue Total; 0.00 0.00 0.00 0.00 0.00 0.00 Expense Total: 323,098.41 2,725.39 82,020.28 98,909.15 142,168.98 44.00 Total Net for Report: -323,098.41 -2,725.39 -82,020.28 -98,909.15 -142,168.98 T H E C I T Y 0 F RANCHO CUCAMONGA Staff Report DATE: November 20, 2001 TO: President and Members of the Library Board of Trustees FROM: Vivian Garcia, Senior Administrative Secretary SUBJECT: COUNCIL CHAMBERS - AVAILABLE DAY,~ RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The Council Chambers are available on the following days: First, third or fourth Monday of the month. First, third or fourth Tuesday of the month. First, second or fourth Thursday of the month. FISCAL IMPACT None. Respectfully submitted, Vivian Garcia Senior Administrative Secretary Zach Armantrout, 9. spends a quiet moment reading on the Rancho Cucamon§a Kidsmobile. Rancho Cueamonga circulation supervisor Karen Sclmeiderwent hands some reading material to Jetta ' ' · Cushing m her semor apartment complex as librarian Karye Hood watches. The Rancho Cucamonga Library HouseCalls program delivers books and videos to the homebound. Library program opera doors for shut-ira Volunteers deliver books and other materials to several senior housin§ complexes in Rancho Cucamon§a to meet the needs of avid readers. ~elid~ Kennedy-Ross Rancho Cucamonga brauch volunteers 1o several of the senior azines and videos. seticia.kennedF~latime~.com hbrary, apartment comp]exes in the d~. ~There/s a lot of new sen~or H An avid reader, Cushing gob- HouseCalls patrons fill out an housing being built and a lot of ' ouseCalls velunteers make bles up mysteries and ofiuer fiction apphcation to join flue program, exis~g serhor housing complexes home deliveries to shut- on a regular basis. However, get-, Volunteers conduct an initial in hhe city, ~ Hood said. "There's ms, but they don't bring ~mg to ~he libra~ became more intenriew w~h the patron to find clearly a need.' meals they deliver food for and more diffic~t for her since out what genre of b~oks they While there are several read/ag ~hought. she no longer dr~ves, enjoy and if they have any spec/~ For some people, checking out HouseCalls, a service offered reading n~'cls such as material there are few for the other end of library books without leaving by the library, delivers books and with l~rge print.* programs set up for children, home would be a mere conve- other reading material to the Lugging big canvas bags the age spec~um, Schneiderwent nience, but for Jetta Cushing, it's homebound free of charge, embos~O with the HouseCatls said. % godsend. ~ Librarian Karye Hood estab- logo, volunteers such as . ~ 1 wish more people would The 97-year-old Rancho lished the program this year as a Sc2mehlerwent deliver an array of s~gn up tot this, ~ CushSug said. Cucamonga resident is a home- way to serve homebouud seniors books to the patrons, who choosy ~'tl~erc, are a lot el shut4ns that bound senior who for the last and shut-ins, She and circulation what they ~ke, Volunleers also need to read," three years has been a loyal supervisor Karen $chneiderwent bring oltmr types of matedat such The libra~ is branching out in patron of San Bemardino County's deliver books along with other as aud/o hq)es, newspapers, m,t~ - See LIBRARy Page 3 Tribute honors Pearl Harbor survivors Monday, November t2, 2001 Pasadena. He will have to spend nights and weekends in jail, but will be allowed to leave during the day for work. "The disposition of it was more than fair," ^moreili's public defender, ivlichael Coghlan, said, Th~. Is one of those unfortunate thh~fls when sometimes people will do things they don't re~dly think are crimes," Costuma% attomey, Anthony Robusto, did not relum a call seeking comment. a/ermo s no longer exmts. POMONA Police seek suspecis in shooting outside bar Police are seeldng the killers of a man found shot in a bar parking lot early Sunday morning, according to Poleona police. There were no suspects in the shool/ng on the 1300 block police were called at 2:06 a.m. Brothers Zach and Zaine Annan~rout look through books with Rancho Cucamonga officers said. Kidsmobfle coordinator Jason DaVy in Mountain V~ew Park. Ponce and paramedics found the adult male shot inLIBRARY serves as a rnobile children's vehicle in an intersection, but the upper body in the parkb~g library, made its debut. The the damage was repaired and lot of ~t Tapatlo Bar. bus travels to parks, commu- late last month the bus was Paramedics pronounced him CON/IN U 5D ~RO[V~ 1 nit]/centers and schools on the road again. dead at the scene. His name around the city where chit- Cinldren's librarian Renee was withheld until relatives other ways to bring books to dren can come on board and Tobin said that more than 100 were notified, the community, apply for a library card and books were checked out from Anyone with irfformalion is Earher this year, the check out books, the mobile library last month asked to call the detective% library's Kidsmobile, a con- In July, the Kidsmobile during its th'st community bureau at 620-2241. verted Omnitrans bus that was was struck by another appearance since the crash. POMONA Menimpersonafing RAIL Another recommendation other tralns in heavily urbanized the authority board is set to vote areas, according to a staff report. city crew take money CONTINUED FROM 1 onisthetypeoftechnotogytobe The high-speed train would used for the proposed train: steel travel at lower speeds in these Police are seeking three wheels on steel rails -- such as areas. He and ( hilal~o City the b[dlet tra/ns in Japan or the Wapner said he prefers the men who stole money from an Manager Cn~j t),,vemuux md(I TGV in France -- or nkugnefic more innovative technology of elderly couple's home after the city weut}~ prater that th( levitation, which is not in com- maglev as proposed in two other getting inside by daunin§ to high-speed tn,m p~l directly ntufcla/ nsc aoywhere in the high-speed ~rain pmj~ ~ one be city water departnmnl rolo a third t~qminal planned/or 'wodd, ]~m oew recor~unenda~ going from Anah~a to I~s ~'mploye~. th~ ~lj~'~rt b,~n is to disconbnue studyh~g Vc~as and the other going from Pomeml police say tho lel'l "Wi} 0ttllk {h~d'dhum~tt~l. Ilklqli*v t~'~t~qhe~is nog~gd Los Angeles internatinnal tttqlt OtX ulri~d /lbotll i ] O Ill ic*d waytopn~,s~t," l)~,v,,n*aox Wdy t~l /mild ,, lil/~!llev ti'ack in Airport to Riverside, with both eps !loblff to b£mg new tralis- anlld t~, bHlil ~11 cOlIlbiOdtloO !itiq4 W}lOeb. oil S[l~l,t rdils portalinn options 1o tile city, were city employees tryisl9 lo in the neighborhood, and asked to come into their home to tonk lot a t~, While two of You're Branch Comparisons Archibald Victoria % Library Division Gardens Difference Administration 7% 0% -100% Audio Visual 5% 5% 0% Browsing 1% 0% -100% Children's Library 26% 23% -12% Circulation Services 8% 16% 100% Computer Books & Videos 1% 0% -100% Fiction Collection 9% 6% -33% Friends Bookstore & Workroom 5% 0% -100% General Building Services 3% 0% -100% Library Lobby 0% 0% 0% Literacy Center 3% 5% 67% Non Fiction Collection 17% 14% -18% Periodicals 2% 3% 50% Reference Services 6% 14% 133% Spanish Collection 1% 0% -100% Staff Services 2% 0% -100% Technology Center 1% 6% 500% Young Adult Services 4% 8% 100% LIBRARY DIVISION DIVISION Percent Sq Ft of Total ADMINISTRATION AND SUPPORT STAFF 1,431 7°/0 AUDIO-VISUAL LIBRARY 1,O74 50/0 BROWSING 2 28 1% CHILDREN'S LIBRARY 5,3 03 26% CIRCULATION SERVICES 1,637 8% COMPUTER BOOKS AND VIDEOS ! 38 1% FICTION COLLECTION 1,790 90/0 FRIENDS BOOKSTORE AND WORKROOM 965 5% GENERAL BUILDING SERVICES 613 3% LIBRARY LOBBY 44 0o/0 LITERACY CENTER 658 3% NON-FICTION COLLECTION 3,423 17°/o PERIODICALs COLLECTION 4 64 2 o/0 REFERENCE SERVICES 1,2 '74 60/0 SPANISH COLLECTION 1 16 1% STAFF SERVICES 3 98 20/0 TECHNOLOGY CENTER 2 94 10/0 YOUNG ADULT SERVICES 8 64 4% Net Assignable Square Footage: 20,7 14 100% Non-Assignable Square Footage (@ 20%of Gross): 5, 1 79 Gross Square Footage: 25,893 A Llbrl$ Design Building Program ~ Rcpo~ Printed 0n: Il/20/01 4:44:24 pM Page LIBRARY DIVISION DIVIS ION Percent Sq Ft of Total CHILDREN'S LIBRARY 3,800 23% CIRCULATION SERVICES 2,643 16% CUSTOMER SERVICE CONFERENCE ROOM 160 1% FAMILY LITERACY CENTER 817 5% FICTION COLLECTION 934 6% LIBRARY ENTRANCE N/A 0 o/0 MEDIA SERVICES 798 5% NEW BOOK DISPLAY AREA 84 1% NON-FICTION COLLECTION 2,330 14% PERIODICALS COLLECTION 432 3% REFERENCE AND INFORMATION SERVICES 2,264 14% TECHNOLOGy CENTER 9 95 6 o/0 TEEN ARE~ 1,348 80/o Net Assignable Square Footage: 16,605 100°/0 Non-Assignable Square Footage (@ 25%of Gross): 5,535 Gross Square Footage: 22,140 A Ubrls Design Building Program ictoria Gardens Br~nch for the Perforr~ing s Repots Printedon: 1]/20/01 4:45:06PM ~x.. 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