HomeMy WebLinkAbout2001/12/13 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~. ~ ~OO/ ,
at ~O ~,, I posted a true and correct copy of the meeting
agenda dated ~ /_~., cQ~SO/ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
/~-O/ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
~)<~ SUCCESSFUL TX REPORT
12-83-81 17:19 ID:9899898966
RANCHO CUCAMONGA PUB LIBRARY
JOB No. - ................ 825
8TART TIME ................. 17:19
ID No. - ................ 994898S8
RESOLUTION ................. STANDARD
TOTAL PAGE .................
MACHINE ENGAOED ................. 88'82
INFORMAT)ON ................. OK
ERROR PAGE .................
RANeI-IO C UOAMONOaA
PUBI.IC I.IlqRARY
RANCHO CUCAMONGA
PUBLIC LIBRARY
7368 ARCHIBALD AVENUE
RANCHO CUCAMONGA, CA 91730
909-477-2720
Fax: 909-477-2721
FAX TRANSMISSION COVER SHEET
Date: December 3, 2001
TO: Chris Ehrlich
From: Vivian Garcia, Secretary
T/me: 4:30 p.m.
Re: The Library Board of Trustees approved and signed at their last
adjourned meeting a resolution changing to a new meeting day.
They will now meet on the second Thursday of each month at 6:30 p.m.
starting with December 13, 2001.
YOU SHOULD RECEIVE i PAGE(S), INCLUDING THIS COVER SHEET. IF YOU
DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 909 477-2721, ext. 5040.
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
December 13, 2001
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Paul Biane, Councilmember
Grace Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Donna Bradshaw, Boardmember
Dobbin Lo, Boardmember
Ravenel Wimberly, President Pro Tern
Joyce Womack, Boardmember
Rancho Cucamonga Public Library Page 1
Board of Library Trustees Agenda
Regular Meeting, December 13, 2001
A. CALL TO ORDER
1. Roll Call: Howdyshell __, Bradshaw
Lo v Wimberly
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Board at one time without
discussion. Any item may be removed by a Boardmember or member of the
audience for discussion.
1. Approval of Minutes: November 20 and December 1, 2001. 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
1) Library Status report: oral report presented by staff. 8
2) Budget Report: report presented by Deborah Clark, Library Director. 12
3) Bookmobile Project: Oral report by Renee Tobin, Senior Librarian.
4) Prop 14 Bond Measure Application Process: Status report on application. Oral
report by Deborah Clark, Library Director.
D. BOARD BUSINESS
The following items have been requested by the Board of Library Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
l) Telethon 2002: Oral update by staff.
2) CALTAC Training: Discussion from the Board regarding outcomes from the 15
training and/or requests to staff for follow up.
3) Creating a Service Plan for a New Branch Library: oral report presented by Deborah
Clark, Library Director.
a) Update on progress of potential Victoria Gardens branch.
Rancho Cucamonga Public Library Page 2
Board of Library Trustees Agenda
Regular Meeting, December 13, 2001
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of Library
Trustees. State law prohibits the Board from addressing any issue not previously
included on the Agenda.
G. ADJOURNMENT
l, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was
posted on Thursday, December 6, 2001, 6:00 pm, seventy-two (72) hours prior to
the meeting per Government Code 54953 at 10500 Civic Center Drive.
R A C H O C U C A M O N G A
PUBLIC LIBRARY
Slaff Report
DATE: December 13, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the Minutes of November 20th and December 1st, 2001 Regular Meetings.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the Regular and Special Meetings of the Library
Board of Trustees listed above, taken and compiled by Library Administrative Secretary,
Vivian Garcia.
FISCAL IMPACT
None.
(~l~u Ily submitted,
Deborah Kaye~~
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Special Meeting
A. CALL TO ORDER
A special meeting of the Library Board of Trustees was held on November 20, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:31 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw, Lo and Wimberly.
Also present were: Deborah Clark, Library Director and Vivian Garcia, Senior Administrative
Secretary.
B. CONSENT CALENDAR
Boardmember Womack arrived at 6:35 p.m.
Approval of Minutes: September 27 (Bradshaw and Lo abstained) and October 25, 2001.
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Wimberly. Motion carried, 3-0-0-2.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, reviewed the statistics for the month of August with the Library
Board.
Deborah Clark, Library Director, stated that 125 attended the Big Track Storytime held on Saturday,
October 27 and commended staff for a job well done.
Deborah Clark, Library Director stated that Robert Karatsu, James Corwin and Michelle Perera
along with Boardmember Wimberly attended an Internet Librarian Conference held in Pasadena
during the first week of November.
Boardmember Wimberly presented an oral report of the conference to the Board.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Library Board Minutes
November 20, 2001
Page 2
Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and asked for
questions.
After discussion with the Board, staff decided to change back to the original spreadsheets used to
present the budget in the agenda packets.
C3. Bookmobile Project: Oral report by Staff.
Deborah Clark, Library Director, stated the Kidsmobile is back on the road! Staff, students and
teachers are excited about the Kidsmobile being back.
C4. Prop 14 Bond Measure Application Process: status report on application. Oral report by
Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the status of the application.
D. BOARD BUSINESS
D 1. Discussion of date and time for the Regular Meeting of the Library Board. Report by Vivian
Garcia, Department Secretary.
Boardmember Bradshaw asked the Boardmembers if the meeting could be changed to a different day
in the month.
After discussion, the Boardmembers decided to move the meeting day from the fourth (4) Thursday
to the second (2) Thursday of each month.
MOTION: Moved by President Howdyshell to move the meeting day of the Library Board to the
second (2~d) Thursday of each month at 6:30 p.m., seconded by Boardmember Bradshaw. Motion
carried, 5-0.
D2. Approval of December 1, date to receive CALTAC Board Effectiveness Training. Oral
report by Deborah Clark, Library Director.
Deborah Clark, Library Director stated that Jane B. Jones would be conducting the training from
CALTAC on Saturday, December 1 s,. She asked the Board what time they would like to start and if
they wanted to break for lunch.
After discussion, the Board decided to meet at 9:45 a.m. and to break for lunch at 11:30 a.m. After
the location is determined, staff will contact the Boardmembers.
Library Board Minutes
November 20, 2001
Page 3
D3. Telethon 2002: Oral update by staff.
Deborah Clark, Library Director stated that on Friday, November 30 at the 6'h Annual Holiday Open
House, staffwill be able to announce the project for Telethon 2002.
She stated that Christopher Nance will be the Master of Ceremonies for Friday night. Staff has
asked Chris Little to be the host for the Junior Trivia and acts on Saturday.
Staff will be sending a major mail out soon to performers. The Inland Valley Daily Bulletin will be
donating 300 posters to advertise the Telethon. Charter Cable Company will be sending a flyer
about the Telethon out with cable bills.
Boardmember Wimberly volunteered to hang door hangings advertising the Telethon in
neighborhoods.
Boardmember Womack suggested sending out flyers to the schools.
D4. Creating a Service Plan for a New Branch Library: Oral report presented by Deborah Clark,
Library Director.
a) Update on progress of potential Victoria Gardens branch.
b) For review: Comparison of dedicated footage in Archibald location to program footage
in new branch library. Available at the meeting.
Deborah Clark, Library Director, reviewed a handout with the Library Board on the comparison of
footage and updated the Board on the progress o£branch.
D5. Next Library Board Meeting Date.
The next meeting date will be on Saturday, December 1 for the CALTAC training.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Telethon
E2. Prop 14
E3. Bookmobile
Library Board Minutes
November 20, 2001
Page 4
E4. Detailed Financial Reports
F. COMMUNICATIONS FROM THE PUBLIC
None.
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to Saturday, December 1,2001, at 9:45 a.m.,
seconded by Boardmember Wimberly. Motion carried, 5-0. Meeting adjourned at 7:30 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on December 1, 2001, in the Opici
Room of the Lions Center West, located at 9161 Baseline Road, Rancho Cucamonga, California.
The meeting was called to order at 9:45 a.m. by President Howdyshell. Present were Boardmembers
Bradshaw, Wimberly and Womack.
Also present were: Deborah Clark, Library Director and Vivian Garcia, Senior Administrative
Secretary.
B. ITEMS OF BUSINESS
B1. Resolution No. VLB01-003, meeting day and time for the Library Board of Trustees
MOTION: Moved by Boardmember Bradshaw to approve Resolution No. VLB01-003, seconded by
Boardmember Womack. Motion carried, 4-0-1.
Boardmember Lo arrived at 9:48 a.m.
B2. Update on the Victoria Gardens Branch.
Deborah Clark, Library Director, presented an oral update to the Board on the Victoria Gardens
Branch.
B3. CALTAC Board of Effectiveness Training by Jane Jones of CALTAC.
B4. Selection of day and time for special meeting of the Library Board of Trustees.
After discussion, the Board decided to meet on their regularly scheduled meeting, Thursday,
December 13, 2001, at 6:30 p.m.
C. COMMUNICATIONS FROM THE PUBLIC
None.
Library Board Minutes
December 1,2001
Page 2
D. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to December 13, 2001, at 6:30 p.m.,
seconded by Boardmember Bradshaw. Motion carried, 5-0. Meeting adjourned at 1:15 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
'7
R A N C H O C U C A M O N G A
PUBhlC L i F, 1~ A 1~ y
Staff Report
DATE: December 13, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable
activities of the Library. An Executive report identifying highlights is included.
FISCAL IMPACT
None
STATISTICS Nov 2001 Nov 2000 FY 2001/02 FY 2000/01
Days Open 26 27 146 147
Items Borrowed 57,794 54,383 299,767 273,983
Average Daily 2,223 2,014 2,053 1,864
% Change 10% 10%
Patrons Registered 1,146 860 4,994 4,493
Average Daily 44 32 34 31
% Change 38% 12%
Information Questions 8,365 8,040 39,322 40,296
Average Daily 322 298 269 274
% Change 8% -2%
Library Visitors 33,291 30,657 146,802 121,706
Average Daily 1,280 1,135 1,905 828
% Change 13% 21%
Children's Programs 816 919 5,143 4,575
# of Sessions 30 35 153 158
Aver. Per session 27 26 34 29
% Change -11% 12%
Technology Center Visitors 786 827 4,295 4,271
% Change -5% 1%
Items Classified 1,447 1,666 10,103 8,204
% Change -13% 23%
Volunteer Hours 581 798 2,925 3,196
% Change -27% -8%
ADULT SERVICES
Information Questions 5,220 5,350 24,263 28,137
Average Daily 201 198 166 191
% Change 1% -13%
Programs/Classes Attendance 15 15 45 50
# of Sessions 1 1 4 3
Aver. per session 15 15 11 17
Tours/Group Visits Attendance 0 25 15 50
# of Sessions 0 2 1 3
Aver. per session 0 13 15 17
CHILDRENS SERVICES
Information Questions 3,145 2,690 15,059 12,159
Average Daily 121 100 103 83
% Change 21% 25%
Toddler Time 129 152 731 747
# of Sessions 6 8 34 34
Aver. Per session 22 19 22 22
Preschool Storytime Attendance 212 229 994 1,157
# of Sessions 6 8 34 46
Aver. per session 35 29 29 25
Afterschool Storytime Attendance 69 99 431 648
# of Sessions 4 4 20 24
Aver. per session 17 25 22 27
Family Storytime Attendance 112 98 727 718
# of Sessions 6 6 31 31
Aver. per session 19 16 23 23
Special Events Program Attendance 0 0 1,115 411
# of Sessions 0 0 7 3
Aver. per session 0 0 159 137
Back to Basics Tutoring Sessions 244 244 732 732
# of Sessions 4 4 12 12
Aver. Per session 61 61 61 61
Group Visits to Library Attendance 50 97 413 162
# of Sessions 4 5 15 8
Aver. per session 13 19 28 20
School Visits by Staff 0 1,947 400 1,997
# of Visits 0 3 1 1 j~)
EXECUTIVE SUMMARY OF STATISTICS
Circulation/Library Visitors:
The monthly circulation jumped another 10%, while the number of new library patrons registered jumped
38% and visitors for the month was up by 13%. Overall for the year, visitation is up 21% and circulation
is up 10%. We continue to be especially busy in the children's division.
Information Questions:
The Adult Information area remained static in terms of the number of questions answered, but Children's
Information continued to be up 21%. Overall for the year, a decline of 2%.
Children's Programs:
Attendance at children's programs this past November was down by 11% compared to last year. This is
due to the elimination of five storytimes during the week of Thanksgiving. The storytimeswere dropped
due to the low attendance during the holiday week. Overall for the year, attendance at children's
programs continues to show a 12% increase.
Technology Center Visitors:
A decline of 5% is shown for the month of November. Overall, we show a modest 1% increase in growth
for the year.
Items Classified:
Overall 23% increase of books processed for this fiscal year.
Volunteer Hours:
I am researching why we found at 27% decline in volunteer hours for this November over last. Overall,
we continue to show an overall decline in volunteer hours of 8%, but we believe that number will
diminish in the months ahead with the addition of "HouseCalls" volunteer hours.
//
R A N C H O C U C A M O N G A
PUBLIC ]~IBRARY
Staff Report
DATE: December 13, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2001/2002 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report November" is a report of all funds earned during the
month.
Schedule B, titled "Balance Sheet FY 2001/2002" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2001/2002" is an accounting of all funds
expended in the current fiscal year, including an Executive report identifying highlights
and will be available at the meeting.
FISCAL IMPACT
None
~pectfully submitted, ~.~ _~
/,2
Schedule A
REVENUE REPORT FINES MEDIA REF
Nov-01 & FEES RENTALS SERV.
01-Nov $337,09 $189.24 $0.00
02-Nov $341.70 $463.12 $3.00
November 3 & 4 $935.60 $418.69 $13.23
$0.00 $0.00 $0.00
05-Nov $606.21 $211.55 $0.00
06-Nov $683.32 $167.41 $27.79
07-Nov $639.50 $162.02 $0.00
08-Nov $356.11 $179.08 $13.71
09-Nov $180.15 $414.77 $31.44
10-Nov $363.14 $270.40 $0.00
11-Nov Closed
12-Nov Closed
13-Nov $545.24 $243.00 $7.00
14-Nov $569.86 $217.85 $0.00
15-Nov $549.97 $205.96 $5.00
16-Nov $320.99 $452.27 $0.00
November 17 & 18 $454.10 $349.45 $3.00
$0.00 $0.00 $0.00
19-Nov $516.87 $191.77 $0.00
20-Nov $282.55 $218.56 $0.00
21-Nov $419.55 $283.86 $3.00
22-Nov Closed
23-Nov Closed
November 24 & 25 $505.65 $506.40 $38.38
$0.00 $0.00 $0.00
26-Nov $407.68 $194.79 $10.00
27-Nov $753.57 $156.44 $4.00
28-Nov $419.52 $201.78 $5.00
29-Nov $500.17 $219.51 $15.00
30-Nov $237.01 $374.95 $9.00
$10,925.55
TOTALS: $9,285.55 $6,292.87 $188.55
November 2000 TOTALS $7,676.96 $5,212.59 $23.10
% CHANGE 21% 21% 716%
2001/02 Rev 2000/01 Rev
TOTAL LIBRARY INCOME $15,767 $12,913
Comparison of Actual 2001/02 Actual 2001/02 Projected
to Projected daily revenue Daily Revenue Daily Revenue
Daily Average Fines $299.53 $343.83
Daily Average Media $242.03 $177.65
Daily Average Ref. Fees $7.25 $8.59
DAILY TOTALS $548.82 $530.07
GAIN/LOSS ON PRO J: $581
Schedule B
BALANCE SHEET
November
FY 2001/2002
Revenues Earned Projected Loss/Gain
Fines & Fees $42,170 $50,199 ($8,030) -16.0%
Media Rentals $34,398 $25,937 $8,461 32.6%
Technology Center Revenue/ $1,879 $1,250 $629 50.3%
Print Fees $1,386 $1,254 $132 10.5%
Information Services Fees $622 $1,254 ($632) -50.4%
Direct Loan $40,300 $21,000 $19,300 91.9%
Totals: $120,755 $100,894 $19,861 19.7%
Balance for
Year through November $19,861
R A N C H O C U C A M O N G A
PUBhlC L IBI~Ai~Y
Staff Report
DA'ffi: December 13, 2001
10: President and Members of the Board of library lrustees
FRO~: Deborah Kayo Clark, Library Director
SUBJECT: CALTAC TRAINING: LIBRARY BOARD EFFECTIVENESS
RECOMMENDATION
That the Library Board members discuss the Saturday training and request of staff any
follow up necessary.
BACKGROUND/ANALYSIS
On December 1st, Jane Jones provided a CALTAC training program to the Library
Board on "Library Board Effectiveness.. During the training, staff identified the following
areas the Board appeared to want follow up:
Use of email whenever possible for city information
Provide each Board Member with complete policy manual
Formalize the orientation process for'new Board members
Provide more recognition to the Library Board as a group
Look into providing personal information (if desired) on official city card
Look into training opportunities for advocacy
The Board is asked to identify any additional areas in which they would like follow up.
FISCAL IMPACT
None
spectfully submitted,~
Deborah Kay~JCla~k
Library Directo7'--~'
/.5"
Schedule C
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
2001/2002
1290601 CATEGORY REMAINING SPENT YEAR
PERSONNEL
42%
5000 REGULAR SALARIES $620,790 $23,008 $69,454 $46,414 $53,522 $46,071 $238,468 $238,468 $382,322 38%
5010 PART TIME SALARIES $287,690 $12,711 $41,507 $25,303 $19,360 $24,833 $123,714 $123,714 $183,976 43%
5030 FRINGE BENEFITS $237,940 $19,828 $19,828 $19,828 $19,828 $19,828 $99,140 $99,140 $138,800 42%
TOTAL PERSONNEL $1,146,420 $55,547 $130,789 $91,545 $92,710 $90,732 $461,322 $461,322 $685,098 40%
OPERATIONS
5100 TRAVEL & MEETINGS $4,000 $'1,654 $2,346 41%
Internet Librarian Conference $743 $63 $806
Hood - workshop $18 $18
Clark - workshops $76 $34 $110
Perera - Institute $74 $74
Meeting Supplies $24 $40 $65 $130
Inservice Workshops $0
ILS Workshops $0
CLA Conference $305 $305
Library in service $212 $212
CLA Legislative Day $0
5105 MILEAGE $5,800 $2,'191 $3,609 38%
Auto Allowance $4,800 $369 $554 $369 $369 $369 $2,031 $2,031 $2,769 42%
Reimbursement $1,000 $0 $160 $840 16%
Garcia $25 $31 $30 $86
Pages $19 $25 $43
Manela $0
Corwin $0
Janecek $0
Conference Mileage $30 $30
5152 COMPUTER SOFTVVARE $200 $0
5160 MEMBERSHIP DUES $2,150 $345 $1,805 16%
American Library Assoc. $450 $195 $195 $195 $255 43%
MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0!
California Library Assoc. $200 $0 $0 $200 0%
Inrand Library system $1,500 $0 $0 $1,500 0%
CALTAC 0 $0 $0 $0 #DIV/0!
5200 MAINTENANCEIOPER $197,310 $134,614 $62,696 68%
Encumbrances $25,144 $25,144
Printing/Postage $2,000 $1,852 $148 93%
Printing $1,342 $1,342
Postage $340 $170 $510
Office Supplies $20,000 $14,735 $5,265 74%
Cataloging Supplies $2,080 $4,802 $3,826 $201 $10,910
Computer Table/Book trucks/File Cabinets $0
Photography $36 $36 $71
8 Ave. graphics $0
Office Depot $22 $628 $2,626 $3,276
Office machine repair $0
Letterhead $0
Miscellaneous $165 $4 $106 $275
Petty Cash $0
Computer supplies $115 $115
Stationary $0
Federal Express $18 $18
Board Supplies $70 $70
Speciar Program SuppJies $10,000 $1,810 $8,190 18%
Children's Supplies $39 $172 $24 $9 $243
Children's Programs - Friends $700 $595 $100 $21 $1,416
Senior Services $0
Interlibrary Loan $0
Adult Programs & Outreach $65 $65
Summer Reading Program (FR) $10 $76 $85
Furnishings $0
Books/Materials $139,900 $64,685 $75,215 46%
Encumbrances $25,144 $25,144
Bookstore rush $2,024 $809 $2,834
Young Adult Books $37 $37
Childrens Books $1,039 $4,656 $9,962 $2,917 $18,574
Brodart Books $24,588 $4,401 $2,676 $31,664
Reference Books $442 $369 $1,059 $520 $2,390
Data Bases-Poem Finder $1,105 $1,105
Literacy Books $0
Rental Collection $0
Reference CD's $0
Circulating Instructional CD's $0
Large Print Books - Friends $0
Books on Tape - Friends $15 $81 $50 $344 $490
Video $892 $567 $1,118 $24 $2,601
CD's (music) $2,000 $2,000 $825 $4,825
DVD's $11 $34 $120 $166
Spanish Language $0
Book Replacement Fund $11,410 $0
Magazines/Publications $12,000 $649 $55 $231 $4 $940 $940 $11,060 8%
Training $1,000 $29 $276 $305 $305 $695 30%
Bindery $1,000 $0 $0 $1,000 0%
5281 EQUIPMENT MAINT/DEPREC. $520 $0 $0 $520 0%
5300 CONTRACT SERVICES $142,000 $48,367 $93,633 34%
Encumbrances $11,927 $11,927
Book Processing $24,000 $1,402 $4,697.34 $1,393 $7,493 $7,493 $16,507 31%
Children's Programming Fund $3,000 $0
Collection Agency $5,000 $1,168 $833 $2,000 $2,000 $3,000 40%
Dynix System Maintenance $35,000 $22,857 $22,857
Evening Meeting Charges $0 $0 $0
OCLC $60 $208 $75 $343
Offic Equip/Maintenance $15,000 $0 $3,748 $15,000 25%
Typewriter Repair $0
Xerox Fund $927 $1,893 $927 $3,748
S.B. County $50,000 $0 $0 $50,000 0%
Self Check Maintenance $7,000 $0 $0 $7,000 0%
Telephone Maintenance $3,000 $0 $0 $3,000 0%
5400 TELEPHONE $18,000 $2,582 $15,418 14%
477-2720 $428 $428
989-8277 (Rotary line) $268 $275 $333 $876
989-0871 $61 $113 $174
989-0821 $107 $105 $238 $451
181-1185 (T1 line) $377 $377
483-1218 $25 $25
476-2793 (ISDN Line) $0
980-0871 (EMS & Security) $0
980-4361 (Elevator) $24 $56 $80
987-3271 (Irrigation Sprink.) $0
987-9671 $0
989-6904 (Public Fax) $27 $60 $87
481-6724 $56 $56
MCI $30 $30
5402 WATER UTILITIES $3,000 $'1,254 $1,746 42%
Inside Use $340 $328 $668
Landscaping $238 $274 $512
Fireline water $37 $37 $74
5403 ELECTRIC UTILITIES $52,000 $6,175 $7,460 $8,202 $7,186 $6,344 $35,368 $35,368 $16,632 68%
TOTAL LIBRARY BUDGET $1,571,200 $63,979 $169,718 $141,336 $140,130 $172,535 $687,697 $687,697 $883,503 44%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 2001/2002 CATEGORY REMAINING SPENT YEAR
PERSONNEL 42%
1100 REGULAR SALARIES $16,260 $594 $1,781 $1,187 $1,187 $1,187 $5,935 $5,935 $10,325 37%
1300 PART TIME SALARIES* $3,120 $0 $0 $0 $0 $0 $0 $0 $3,120 0%
1900 FRINGE BENEFITS $6,080 $507 $507 $507 $507 $507 $2,535 $2,535 $3,545 42%
TOTAL PERSONNEL $25,460 $1,100 $2,288 $1,694 $1,694 $1,694 $8,470 $8,470 $t6,990 33%
OPERATIONS
5109 TRAVEL & MEETINGS $600 $59 $59 $0 $0 0%
5200 MAINTENANCE/OPER $600 $4t5 $85 83%
Encumbrances $0
Differences $0
Office Supplies $250 $200 $36 $106 $343 $250 0%
Books/Materials $250 $0 $250 0%
Training refreshments $73 $73
6300 CONTRACT SERVICES $t,000 $500 $500 50%
Tutor Training $1,000 $500 $500 $500 $500 50%
3968 GENERAL LIABILITY $9 $0 $0
TOTAL LIBRARY BUDGET $27,460 $1,800 $2,397 $1,694 $1,694 $1,860 $9,445 $9,885 $17,575 36%
BOOKMOBILE SERVICES JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 200'1/2002 CATEGORY REMAINING SPENT YEAR
PERSONNEL
42%
5000 REGULAR SALARIES $39,720 $1,449 $4,348 $2,898 $2,898 $2,898 $14,492 $14,492 $25,228 36%
5010 PART TIME SALARIES $19,680 $760 $1,153 $1,912 $1,912 $17,768 10%
5030 FRINGE BENEFITS $15,090 $1,258 $1,258 $1,258 $1,258 $1,258 $6,288 $6,288 $8,803 42%
TOTAL PERSONNEL $74,490 $3,466 $5,605 $4,156 $4,156 $5,309 $22,692 $22,692 $51,798 30%
OPERATIONS
5100 TRAVEL & MEETINGS $1,000 $0 $905 $905 $905 $95 91%
5105 MILEAGE $100 $29 $27 $56 $56 $44 56%
5200 MAINTENANCE/OPER $11,000 $0 $0 $1,799 $9,201 16%
Office Supplies $2,000 $0 $175 $567 $57 $799 $1,201 40%
Books/Materials $50,000 $0 $1,000 $1,000 $49,000 2%
5300 CONTRACT SERVICES $4,000 $0
Contract Performers $2,000 $0
Marketing $0 $0
5400 TELEPHONE UTILITIES $10,000 $0
Cellular Technology $10,000 $0
8415 GENERAL LIABILITY $580 $0 $0 $0 $580 0%
7044 CAPITAL OUTLAY/EQUIPMENT $10,000 $0 $0 $1,271 $8,729 13%
Receipt Printer $591 $679 $1,271
Laser Scanner $0
7045 CAPITAL OUTLAY/VEHICLES $200,000 $0 $0 $0 $200,000 0%
Bookmobile $0 $0
ADA Compliance $0 $0
Cyber Capability $0 $0
7047 CAPITAL OUTLAY/COMPUTER EQUl $10,000 $0 $0 $10,000 0%
4 Standard Computers $10,000 $0 $0 $10,000 0%
TOTAL LIBRARY BUDGET $317,170 $3,495 $5,780 $4,156 $6,247 $7,045 $26,723 $26,723 $321,447 8%
ADULT LITERACY JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
298 60'1 20001200'1CATEGORYREMAININGSPENT YEAR
PERSONNEL
42%
5000 REGULAR SALARIES $26,040 $950 $2,850 $1,821 $1,900 $1,900 $9,419 $9,419 $16,621 36%
5010 PART TIME SALARIES $6,000 $387 $1,567 $622 $563 $610 $3,749 $3,749 $2,251 62%
5030 FRINGE BENEFITS $9,750 $813 $813 $813 $813 $813 $4,063 $4,063 $5,688 42%
TOTAL PERSONNEL $4t,790 $2,150 $5,229 $3,255 $3,275 $3,322 $17,231 $t7,231 $24,859 41%
OPERATIONS
5100 TRAVEL & MEETINGS $1,600 $238 $1,362 15%
Literacy Meetings $0 $13 $225 $238
Southern California Library Literacy Network Conference $0
Adult Learner Conference $0
CLA Conference $0
5t05 MILEAGE $380 $103 $106 $209 $209 $171 55%
5160 MEMBERSHIP DUES $t80 $0 $0 $180 0%
California Literacy $80 $0
SCLLN $100 $0
5200 MAINTENANCE/OPER $1,400 $652 $748 47%
Office Supplies $1,300 $429 $429 $871 0%
Families for Literacy Curriculum Materials $1,000 $0 $1,000
Literacy Celebration $151 $151
Books/Materials $500 $0 $500 0%
Tutor Inservice $200 $34 $37 $72
5300 CONTRACT SERVICES $2,930 $2,930 0%
Tutor Training $2,500 $100 $100 $100 $2,400 4%
TOTAL LIBRARY BUDGET $48,286 $2,150 $5,671 $3,255 $3,889 $3,466 $18,431 $18,431 $29,769 38%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
308 602 2001/2002CATEGORYREMAININGSPENT YEAR
PERSONNEL
42%
5000 REGULAR SALARIES $8,680 $633 $950 $633 $633 $633 $3,483 $3,483 $5,197 40%
5010 PART TIME SALARIES $18,630 $511 $1,533 $1,086 $958 $997 $5,086 $5,086 $13,544 27%
5030 FRINGE BENEFITS $3,580 $298 $298 $298 $298 $298 $1,492 $1,492 $2,088 42%
TOTAL PERSONNEL $30,890 $t,443 $2,782 $2,018 $t,890 $t,928 $10,061 $10,06t $20,829 33%
OPERATIONS
5100 TRAVEL & MEETINGS $500 $0 $500 0%
Literacy Meetings $0 $0
5200 MAINTENANCE/OPER $500 $0 $500 0%
Office Supplies $200 $0 $200 0%
Families for Literacy Curriculum Materials $100 $0 $100 0%
Books/Materials $100 $0 $100 0%
FFL Storytimes $100 $0 $100 0%
TOTAL LIBRARY BUDGET $31,890 $1,443 $2,782 $2,018 $1,890 $1,928 $10,061 $10,061 $21,829 32%
LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV TOTALS SPENT PER FUNDS % % OF
Cost Center 4535 2001/2002 CATEGORY REMAINING SPENT YEAR
OPERATIONS 42%
3100 TRAVEL & MEETINGS $3,000 $443 $443 $2,557 15%
CLA Mirlenium Conference
Lo $155
Wimberly $125
Womack $163
Bradshaw
CIA Legislative Day
Caltac Sessions
3956 DUES $350 ' '
Caltac $0 $350 0%
TOTAL LIBRARY BUDGET $3,350 $0 $0 $0 $318 $125 $443 $443 $2,907 13%
REDEVELOPMENT EXPENDITURES
FY 2000/2001 TOTALS FUNDS % % OF
2630 801 JUL AUG SEP OCT NOV SPENT REMAINING SPENT YEAR
OPERATIONS
42%
Maintenance/Operations $180,784 $100,796 44%
Encumbrance $3,976 $3,976
Books $80,000 $1,542 $1,024 $2,566 $77,434
Children's Update Fund $10,000 $0 $10,000
Learning Express (SAT, GRE, etc.) $1,295 $1,295 ($1,295)
Biography Resource Center $6,500 $7,160 $7,160 ($660)
Business Disc OnLine $6.600 $0 $6,500
History Resoume Center $12,000 $11,690 $11,690 $310
Literature Resource Center $17,000 $18,015 $18,015 ($1,015)
SIRS $1,500 $1,350 $1,350 $150
Magazine Index $30,000 $32,130 $32,130 ($2,130)
Poem Finder/Novel List $1,700 $0 $1,700
Net Library - Electronic Books $7,500 $0 $7,500
Michell's Subscription CD ROM $6,000 $0 $6,000
Furniture - Bookcase $371 $371 ($371)
Shelving $1,565 $1,565 ($1,565)
Computer Room Racks $3,846 $3,846 ($3,846)
$o $o
Sub Total $163,500 $0 $0 $74,747 $1,394 $3,846 $79,988 $100,796
Contract Services $t 6,560
Master Plan Process $16,560 $0 $0 $16,560
Sub Total $16,560 $0 $0 $0 $0 $0 $0 $16,560
CAPITAL OUTLAY
Project Improvement Costs $72,000 $0 $72,000 0%
ADA Retrofits $12,000 $0 $12,000
Donor Wall Installation $10,000 $0 $10,000
Replace Entry Carpet $18,000 $0 $18,000
Install Compact Shelving $32,000 $0 $32,000
STATISTICS Nov 2001 Nov 2000 FY 2001/02 FY 2000/01
Days Open 26 27 146 147
Items Borrowed 57,794 54,383 299,767 273,983
Average Daily 2,223 2,014 2,053 1,864
% Change 10% 10%
Patrons Registered 1,146 860 4,994 4,493
Average Daily 44 32 34 31
% Change 38% 12%
Information Questions 8,365 8,040 39,322 40,296
Average Daily 322 298 269 274
% Change 8% -2%
Library Visitors 33,291 30,657 146,802 121,706
Average Daily 1,280 1,135 1,005 828
% Change 13% 21%
Children's Programs 887 919 5,214 4,575
# of Sessions 34 35 157 158
Aver. Per session 26 26 33 29
% Change -3% 14%
Technology Center Visitors 786 827 4,295 4,271
% Change -5% 1%
Items Classified 1,447 1,666 10,103 8,204
% Change -13% 23%
Volunteer Hours 581 798 2,925 3,196
% Change -27% -8%
ADULT SERVICES
Information Questions 5,220 5,350 24,263 28,137
Average Daily 201 198 166 191
% Change 1% -13%
Programs/Classes Attendance 15 15 45 50
# of Sessions 1 1 4 3
Aver. per session 15 15 11 17
Tours/Group Visits Attendance 0 25 15 50
# of Sessions 0 2 1 3
Aver. per session 0 13 15 17
CHILDRENS SERVICES
Information Questions 3,145 2,690 15,059 12,159
Average Daily 121 100 103 83
% Change 21% 25%
Toddler Time 156 152 758 747
# of Sessions 8 8 36 34
Aver. Per session 20 19 21 22
Preschool Storytime Attendance 212 229 994 1,157
# of Sessions 6 8 34 46
Aver. per session 35 29 29 25
Afterschool Storytime Attendance 69 99 431 648
# of Sessions 4 4 20 24
Aver. per session 17 25 22 27
Family Storytime Attendance 156 98 771 718
# of Sessions 8 6 33 31
Aver. per session 20 16 23 23
Special Events Program Attendance 0 0 1,115 411
# of Sessions 0 0 7 3
Aver. per session 0 0 159 137
Back to Basics Tutoring Sessions 244 244 732 732
# of Sessrons 4 4 12 12
Aver. Per session 61 61 61 61
Group Visits to Library Attendance 50 97 413 162
# of Sessions 4 5 15 8
Aver. per session 13 19 28 20
School Visits by Staff 0 1,947 400 1,997
# of Visits 0 3 1 1