HomeMy WebLinkAbout2001/01/04 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on January 4, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 7:04 p.m. and Boardmember Swistock
led the pledge of allegiance. Present were Boardmembers Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager and
Rose Manela, Literacy Supervisor.
B. CONSENTCALENDAR
B 1. Approval of Minutes: December 7, 2000.
Boardmember Swistock asked for the minutes to be brought back to the next meeting.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the status of the Library to the Board.
Robert Karatsu, Library Services Manager, stated that he and Michelle Perera, Reference
Services Coordinator, provided a one day class on Reference 101 for the employees who
normally do not provide this service. The Children's division held a special children's program
on Wednesday, December 27, by Animal Ambassadors. Approximately 75 children and parents
attended.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed budget handouts with the Library Board.
C3. Approval of CDBG Grant request for $10,000 to support the "Back to Basics" Program in
2001/2002: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the grant application with the Board.
Library Board Minutes
January 4, 2001
Page 2
MOTION: Moved by Boardmember Swistock to approve the grant, seconded by Boardmember
Womack. Motion carried, 3-0-2 (with Bradshaw and Howdyshell absent).
C4. Library In-service: Oral report presented by staff.
Robert Karatsu, Library Services Manager, gave a report of the agenda for the in-service. First, a
workshop on Customer Service, specifically for Library personnel was conducted by Pam
Hasbrouck. Second, each division of the Library had staff present on what their jobs entailed at the
Library. Third, staff covered emergency situations, what to do when the elevator stops, when the fire
alarm goes off, etc. And at the end of the day, everyone met within their division for a staffmeeting.
Deborah Clark, Library Director, stated approximately 40 personnel attended.
C5o Bookmobile Project: Oral report presented by staff.
Deborah Clark, Library Director, stated that in December it was learned, the Federal Grant
application for the Bookmobile did not receive approval. She reviewed a handout with the Board
dated December 28.
Deborah Clark, Library Director, stated that staff has been working with Greg Gunski of Fleet
Maintenance, to coordinate the process of remodeling an older existing vehicle. Bids came in at
$80,000 for the large bookmobile and $40,000 for the Omnitrans vehicle. Staff measured the pros
and cons of both vehicles, and recommended refurbishing the smaller vehicle.
Deborah Clark, Library Director, stated that this recommendation will go to Council for their
approval on January 17th. Staff would like to have the vehicle available to go into the schools,
National Library Week, the first week in April.
D. BOARD BUSINESS
D1. Discussion of regular meeting day location. Report attached.
Boardmember Swistock asked for this item to be held over until the next meeting when President
Howdyshell and Boardmember Bradshaw would be present.
D2. Donor Wall Update: Oral report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that staff requested of United States Bronze a couple of
minor modifications to the plans of the donor wall. She reviewed the changes with the Board. Staff
Library Board Minutes
January 4, 2001
Page 3
is expecting full-size plans within the next few weeks. The goal is to have the donor wall installed
prior to April 1 for National Library Week.
D3. Budget Process for 2001/2002. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral report on the preliminary details of the budget process
for next fiscal year.
D4. Training opportunity for Library Trustees.
Deborah Clark, Library Director, asked for this item to be held over to the next meeting.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Library Board of Trustees regular meeting day and location.
E2. State Training for Library Trustees.
E3. National Library Week, California Young Reader Medal.
F. COMMUNICATIONS FROM THE PUBLIC
None.
G. ADJOURNMENT
MOTION: Moved by Boardmember Womack to adjourn, seconded by Boardmember Wimberly.
Motion carried, 3-0-2 (with Bradshaw and Howdyshell absent). Meeting adjourned at 7:29 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: March 22, 2001