HomeMy WebLinkAbout2001/05/24 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on May 24, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:31 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Swistock, Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia,
Administrative Secretary.
B. CONSENT CALENDAR
Approval of Minutes: March 22 and April 26, 2001
President Howdyshell removed the minutes of April 26 due to lack of quorum. They will brought to
the next meeting.
MOTION: Moved by President Howdyshell to approve the minutes of March 22, 2001, seconded by
Boardmember Womack. Motion carried, 3-0-1-1 (Howdyshell abstained) (with Bradshaw absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the statistics for the month of April to the
Library Board.
Renee Tobin, Senior Librarian, gave an oral report on the Summer Reading Program. She displayed
the packets for the children, flyers and the t-shirts staff will be wearing to promote the program.
Robert Karatsu, Library Services Manager, gave an oral report on his attendance at the ICMA
seminar in Rhode Island during April where he presented a review of Library technology as part of
the overall picture of city technology.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and called
for questions. No questions were received.
Library Board Minutes
May 24, 2001
Page 2
C3. Bookmobile Project: Status report by Renee Tobin, Senior Librarian.
Renee Tobin, Senior Librarian, gave an oral report on the Kidsmobile to the Library Board, stating
that in the first couple of weeks approximately 600 books were checked out. Staff will be meeting
with Community Services shortly and working on the summer schedule, teaming with the "Fun on
the Run." The Kidsmobile will be attending some of the Harvest Tuesdays during the summer. The
Daily Bulletin is interviewing "Fun on the Run" staff and the Kidsmobile staff at one of the parks
this week, which should generate positive publicity.
Boardmember Womack stated the Kidsmobile had been to Banyan Elementary School. The students
from a first grade class were able to go onto the Kidsmobile. The class teacher stated the children
really enjoyed the great selection of books.
Boardmember Wimberly stated when he attended the Public Works Open House on Saturday, May
19, he was able to "check out" the Kidsmobile. The staff was quite busy with patrons.
President Howdyshell stated staff deserves a great amount of recognition for getting the project
ready and for the Kidsmobile being so successful.
Boardmember Swistock left at 6:48 p.m. to attend another meeting.
D. BOARD BUSINESS
D1. Budget Process for 2001/2002. Status report by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the Budget process.
D2. Update on Senior Services project. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the brochure, "House Calls," designed by Karye Hood,
Reference Librarian. The brochure promoting shut-in services for the permanently or temporarily
disabled will be given out to the people who receive Meals on Wheels. Also, Large Print Interest
Sheet will be inserted into the brochure as a survey. Karye Hood, Reference Librarian and Karen
Schneiderwent, Circulation Supervisor will be working on the Senior Services program.
Deborah Clark, Library Director, stated staff will be presenting policies for the program at the next
meeting.
D3. Creating a Service Plan for a New Branch Library: oral report opening discussion presented
by Deborah Clark, Library Director.
Library Board Minutes
May 24, 2001
Page 3
Deborah Clark, Library Director, reviewed the timeline for generating a plan of service for a branch
library with the Library Board.
After discussion, the Boardmembers asked staff to create a questionnaire, surveying the Library
Foundation Board and the Friends o£the Library for the needs of a branch library. The planning
process will start in July after the appointment of a new Boardmember.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Policy Issues for the Kidsmobile and the Senior Services.
E2. Planning for Branch Library Services.
F. COMMUNICATIONS FROM THE PUBLIC
Attachment from Darlene Brobston.
Deborah Clark, Library Director, reviewed with the Library Board comment/suggestion from Library
Patron Darlene Brobston regarding her request that media be loaned free of charge.
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to Thursday, July 26t~`, 2001, at 6:30 p.m.,
seconded by Boardmember Wimberly. Motion carried, 3-0-2 (with Bradshaw and Swistock absent).
Meeting adjourned at 7:25 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: August 23, 2001