HomeMy WebLinkAbout2001/07/26 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on July 26, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:30 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator, Jason Daly,
Outreach Coordinator, Bookmobile and Vivian Garcia, Administrative Secretary.
B. ELECTION OF OFFICERS
MOTION: Moved by President Howdyshell to hold the election of officers until the next meeting,
seconded by Boardmember Bradshaw. Motion carried, 3-0-1 (with Wimberly absent).
C. CONSENT CALENDAR
Cl. Approval of Minutes: April 26 and May 24, 2001
C2. Approval of Holiday Closures
President Howdyshell removed the minutes of May 24 due to lack of quorum. The minutes wilt
return at the next meeting.
MOTION: Moved by President Howdyshell to approve the minutes of April 26, 2001, and the
Holiday Closure list, seconded by Boardmember Womack. Motion carried, 3-0-1 (with Wimberly
absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the statistics for the month of June to the
Library Board. She reviewed her conference with the State Library and the new Libris design
program in San Diego with the Board.
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July 26, 2001
Page 2
Renee Tobin, Senior Librarian, stated that there were 2100 children signed up in the Summer
Reading Program. Staff was busy planning for the end of Summer Reading Program with the party
to be held on Wednesday, August 22 from 1 to 4 p.m.
Robert Karatsu, Library Services Manager, presented and reviewed the Library's new Web site with
the Library Board.
D2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that the end of the year reports for 2000/01 were not yet
available. Budget reports for the fiscal year 2001/02 will be available at the next meeting.
D3. Bookmobile Project: Oral status report by staff.
a) Options fo!. repair/replacement of damaged Kidsmobile.
Jason Daly, Outreach Coordinator, Bookmobile, gave an oral report on the accident, condition and
status of the Kidsmobile with the Library Board.
Deborah Clark, Library Director, stated that staff should have a cost estimate for repair within the
next week for the Kidsmobile. She asked for a Library Board representative to meet with staff for
any approval needed for the Kidsmobile.
MOTION: Moved by Boardmember Bradshaw to have President Howdyshell appointed as Liaison
for any decisions needed for the Kidsmobile, seconded by Boardmember Womack. Motion carried,
3-0-1 (with Wimberly absent).
D4. Update on Two for One Video Fridays and approval to extend offer to DVD's. Report by
Robert Karatsu, Library Services Manager.
Robert Karatsu, Library Services Manager, stated the statistics for Fridays in May and June had
really jumped with the Two for One Videos. Because of the success, staff is requesting Board's
approval to include the DVD's in the Two for One Fridays.
MOTION: Moved by President Howdyshell to approve the Two for One Fridays to included DVD's,
seconded by Boardmember Bradshaw. Motion carried, 3-0-1 (with Wimberly absent).
D5. Approval of August 24th for In Service Training Day: report presented by Deborah Clark,
Library Director.
Deborah Clark, Library Director, stated since Fridays have become busy days for the Library, staff
would like to request the In Service Training be held during the morning hours only. The Library
will be open from 2 to 6 p.m.
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July 26, 2001
Page 3
MOTION: Moved by President Howdyshell to approve closure of the Library on Friday, August 24,
from 10 a.m. to 2 p.m. for In Service Training, seconded by Boardmember Bradshaw. Motion
carried, 3-0-1 (with Wimberly absent).
E. BOARD BUSINESS
El. Creating a Service Plan for a New Branch Library: Report by Deborah Clark, Library
Director.
a. Guidelines for Library Bond Measure 2000 application. Power point presentation.
b. Opportunity to partner with Community Services in Victoria Gardens Shopping Center.
c. Selection of key service areas the Board wishes staffto address in light of Library Bond Measure
process.
Deborah Clark, Library Director, presented a power point presentation on the application process to
the Library Board.
After discussion, the Board listed the following as the key service areas for the new Branch Library:
Books
Computer Center/Shared Electronic and Telecommunication Library Services/Subject Specialty
Learning Center
Homework/Career Center
Family Literacy Center
The Board stated that if a larger 30,000 square footage site is available to add with the
Homework/Career Center a Teen Center.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F 1. Update on Senior Services project. Report by Karye Hood, Reference Library.
F2. Update on status of Bookmobile.
F3. Library Board Trustees Meeting day and times.
Library Board Minutes
July 26, 2001
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G. COMMUNICATIONS FROM THE PUBLIC
None were received
H. ADJOURNMENT
MOTION: Moved by President Womack to adjourn to Thursday, August 23, 2001, at 6:30 p.m.,
seconded by President Howdyshell. Motion carried, 3-0-1 (with Wimberly absent). Meeting
adjourned at 7:51 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approval: August 23, 2001