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HomeMy WebLinkAbout2001/11/20 - Minutes - Library Board of Trustees - Special CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on November 20, 2001, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. and President Howdyshell led the pledge of allegiance. Present were Boardmembers Bradshaw, Lo and Wimberly. Also present were: Deborah Clark, Library Director and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR Boardmember Womack arrived at 6:35 p.m. Approval of Minutes: September 27 (Bradshaw and Lo abstained) and October 25, 2001. MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Wimbefly. Motion carried, 3-0-0-2. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, reviewed the statistics for the month of August with the Library Board. Deborah Clark, Library Director, stated that 125 attended the Big Truck Storytime held on Saturday, October 27 and commended staff for a job well done. Deborah Clark, Library Director stated that Robert Karatsu, James Corwin and Michelle Perera along with Boardmember Wimberly attended an Intemet Librarian Conference held in Pasadena during the first week of November. Boardmember Wimberly presented an oral report of the conference to the Board. C2. Budget Report: report presented by Deborah Clark, Library Director. Library Board Minutes November 20, 2001 Page 2 Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and asked for questions. After discussion with the Board, staff decided to change back to the original spreadsheets used to present the budget in the agenda packets. C3. Bookmobile Project: Oral report by Staff. Deborah Clark, Library Director, stated the Kidsmobile is back on the road! Staff, students and teachers are excited about the Kidsmobile being back. C4. Prop 14 Bond Measure Application Process: status report on application. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the application. D. BOARD BUSINESS D 1. Discussion of date and time for the Regular Meeting of the Library Board. Report by Vivian Garcia, Department Secretary. Boardmember Bmdshaw asked the Boardmembers if the meeting could be changed to a different day in the month. After discussion, the Boardmembers decided to move the meeting day from the fourth (4) Thursday to the second (2) Thursday of each month. MOTION: Moved by President Howdyshell to move the meeting day of the Library Board to the second (2"d) Thursday of each month at 6:30 p.m., seconded by Boardmember Bradshaw. Motion carried, 5-0. D2. Approval of December 1, date to receive CALTAC Board Effectiveness Training. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director stated that Jane B. Jones would be conducting the training from CALTAC on Saturday, December 1st. She asked the Board what time they would like to start and if they wanted to break for lunch. After discussion, the Board decided to meet at 9:45 a.m. and to break for lunch at 11:30 a.m. After the location is determined, staff will contact the Boardmembers. Library Board Minutes November 20, 2001 Page 3 D3. Telethon 2002: Oral update by staff. Deborah Clark, Library Director stated that on Friday, November 30 at the 6th Annual Holiday Open House, staff will be able to announce the project for Telethon 2002. She stated that Christopher Nance will be the Master of Ceremonies for Friday night. Staff has asked Chris Little to be the host for the Junior Trivia and acts on Saturday. Staff will be sending a major mail out soon to performers. The Inland Valley Daily Bulletin will be donating 300 posters to advertise the Telethon. Charter Cable Company will be sending a flyer about the Telethon out with cable bills. Boardmember Wimberly volunteered to hang door hangings advertising the Telethon in neighborhoods. Boardmember Womack suggested sending out flyers to the schools. D4. Creating a Service Plan for a New Branch Library: Oral report presented by Deborah Clark, Library Director. a) Update on progress of potential Victoria Gardens branch. b) For review: Comparison of dedicated footage in Archibald location to program footage in new branch library. Available at the meeting. Deborah Clark, Library Director, reviewed a handout with the Library Board on the comparison of footage and updated the Board on the progress of branch. D5. Next Library Board Meeting Date. The next meeting date will be on Saturday, December 1 for the CALTAC training. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon E2. Prop 14 E3. Bookmobile Library Board Minutes November 20, 2001 Page 4 E4. Detailed Financial Reports F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to Saturday, December 1,2001, at 9:45 a.m., seconded by Boardmember Wimberly. Motion carried, 5-0. Meeting adjourned at 7:30 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: December 13, 2001