HomeMy WebLinkAbout92-059 - Resolutions RESOLUTION NO. 92-059
A RESOI331~ON OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY RECORDS AND ~S WHICH ARE NO LONGER REQUIRED
AS PROVIDED UNDER GOVerNMenT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Departments are no longer required for public or
private purposes:
BUILDING & SAFETY DMSION
BUSINESS LICENSING DMSION
COMMUNITY SERVICES
FINANCE DIVISION
PURCHASING DIVISION
WHEREAS, it ha~ been determined that destruction of the above-
mentioned materials is necessary to conserve storage space, and reduce staff
time, expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City
records and documents which are over two years old under his or her charge,
without making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the City
Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed
in Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, this City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to
destroy those records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by
and donation to the Department of Special Collections of the University
Research Library, University of California, or other historical society
designated by the City Council, any of the records described in Exhibit "A"
attached hereto and made a part hereof, except those deemed to be'
confidential.
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force and
effect.
Resolution No. 92-059
Page 2
PASSED, APPROVED, and ADOPTED this 18th day of March, 1992.
AYES: Alexander, Buquet, Stout, Williams
NOES: None
ABSENT: Wright
-Dennis I),.~St~out, Mayor
D~ J. A~, City Clerk
I, DEBRA J. ADAMS, CITY CLk~K of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga,
California, at a regular meeting of said City Council held on the 18th day of
March, 1992.
Executed this 19th day of March, 1992, at Rancho Cucamonga,
California.
D~bra J. A~m~s, City Clerk
Resolution No. 92-059
I>age 3
~,,.~'~v OF RANCHO CUCA~NGA
Destruction Notification' Reoont
~AGE: ! 9ATE: 02/03/92
TIME: ~!:37:030
THE FOLLOWING RECORDS ARE SCHEDULED FOR DESTRUCTION. PLEASE INDICATE'
~HE DESIRED 91SDOSIT!ON. SIGN AND RETURN TO THE RECORDS MANAGEMENT Df-
..,. A`` ~ES.ROY.~
VISION. X t"WHE RECORDS '~ST:9 BELOW MAY " BE n T
X RETAIN THOSE RECORDS MARKED WITH AN X FOR mONTHS.DESTROY THE REST
~ILL TO: 43?3 RECORDS COORDINATOR: LEACH. LINDA
n, ~ 2290
gEPT : 4373 QEPT NAME: ~UILDING & SAFETY ~,V MAIL SORT: PHONE: f714~g89-!$5; EXT:
~ARK RATES PERMANENT RESORD CTR. 9ESTROY RETRIEVAL
fX~ EVENT BCX ~ON,~N,STm ~ FROM TO BOX NO. LOCATION Box 01-1992 DATE SmNT. , TO:
, , n GENERAL ,:~:D¢ MEMOS AND COR 01/03/89 12/30/89 406 04-03-02 2 t2-!g91
:older ~ ~ A 9!/01/B9 12/30/89
Folder ~ 2 B 0!/0!/89 12/30/89
:older ~ 3 C 0!/0!/89 32/30/89
Folder ~ 4 n 0!/0~/89 12/30/89
c:!der ~ 5 c 0!/0~/89 ~2/30/B9
Fo!der ~ 5 : 0!/0~/89 12/30/89
Folder ~ ? G 9!/01/89 12/30/89
Folder ~ $ M 01/0!/89 12/30/B9
Folder ~ 9 ~ 9~/0!/B9 t2/30/89
Folder ~ 19 J 01/0!/89 t2/30/89
colder ~ '! K 9~/01/89 12/30/89
Folder ~ ~2 L 0~/01/89 12/30/89
Folder ~ !3 M 0!/01/89 12/30/89
Folder ~ 14 N 01/01/89 !2/30/89
cc!der ~ !5 0 01/01/89 12/30/89
Folder ~ !5 ~ 01/01/89 12/30/89
Folder ~ !? 0 0!/01/89 12/30/89
Folder ~ !B R 0!/01/89 12/30/89
Colder t 19 S 0!/01/89 !2/30/89
F~lder ~ 20 ~ 01/0t/89 12/30/89
Colder ~ 21 U. V 0t/0!/89 12/30/89
Folder ~ 22 W 01/01/89 12/30/89
;older ~ 23 X. Y, Z 0!/0!/89 12/30/89
Folder ~ 24 TRACTS 0!/0~/89 12/30/89
Folder ~ 25 4TH STREET & CENTER DRIVE 01/01/89 12/30/89
Fo!der t 25 5TH STREET 0!/0~/89 12/30/89
. /. /89 12/30/89
Folder ~ 2? 7TH STREET ~. m,
Folder ~ 28 8TH STREET L~/O!/89 12/30/89
:o!der ~ 29 gTH STREET O~/Ol/B9 !2/30/89
Fo!der ~ 30 !gTH STREET Ol/O1/B9 12/30/89
Folder ~ 3! 2$TH STREET 0!/O!/Bg 12/30/8g
v~ ~",.S~E..ANEOUS' LETTERS & CORRES 01/!9/89 12/19/89 ** HELD *~ 407 04-03-02 3 12-!gg!
...... , ...... .............
gate: ~TMEIITHEAD Date: ASST. Cfrv A~RNEV
Resolution No. 92-059
Page 4
CITY OF RANCHO CDCA~ONGA
Destruction Notification Re~ort
PAGE: 2 DARE: 02/03/92
TIME: i!:37:080
THE FOLLOWING RECORDS ARE~.~.~qeu~m"'cn FOR DESTRUCt!ON . %EASE
..... S,RED ............ SIGN ANO RETURN TO THE R~C~R~S MANAGEMENT DI-
VISION. ×~/'~HE RECORDS LISTED BELOW ~AY ALL BE DESTROYED
(~__RETAIN THOSE RECORDS MARKED WITH AN X FOR___MONTHS.DESTROY THE REST
BILL TO: 4373 RECORDS COORDINATOR: LEACH. LINDA
~ ,~, ~ nr PHONE: {7!4)989-1851 EXT:
9opt : 4373 DEPT NAME: 8U,.D.NG & SAFETY ~,V MAIL SORT: 2200
~ARK DATES ~ERMANENT RECORD CTR. DESTROY RETRIEVAL ~OX
~Xl EVENT ~
~X CONTENTS FROM TO BOX NO. LOCATION BOX O!-!9g2
~..Folder ~ ' CODE MODIFICATION ~ZJ .... j ~o bc~.,%-,,~ 01/19/89 02/!9/89
Folder ) 2 CODE VIOLATIONS-CORRESPONDENCE OUT 0!/!9/89 02/Ig/Bg
Folder ~ 3 JANUARY RECHECKS Ol/Ig/Bg 02/19/89
:older ) 4 EXPIRATION OF PLAN CHECK 01/!9/89 02/19/89
Folder ~ 5 NOTIFICATION OF PLAN CHECK EXP. OCT-DEC 89 01/19/Bg 02/!9/89
Folder t $ NOTIFICATION OF PLAN CHECK EXP. JULY-SEPT 89 0!/!9/89 02/19/89
Folder ~ ? NOTIFICATION OF PLAN CHECK EXP. APRIL-JUNE 89 O1/lg/Bg 02/19/89
Folder ~ 8 NOTIFICATION OF PLAN CHECK EXP. JAN-MARCH 89 01/19/89 02/!9/89
Folder ~ 9 PLAN CHECK EXT. FILES JULY-DEC 89 01/19/89 02/!9/89
Folder ) !0 PLAN CHECK ~ r
.X,. FILES JAN-JUNE 89 0!/19/89 02/!9/89
Folder ~ !l LOY9 $OOLSBY CORRESP. AND MEMEOS 89 01/19/89 02/19/89
~clder ] !2 JERRY GRANT CORRESP. AND MEMOES 89 91/19/89 92/19/99
Folder ~ !3 JIM MARTIN CORRESP. AND MEMOS 89 01/19/89 02/19/89
Folder ~ !4 MILTON MASSANET CORRESP. AND ME~S 89 9!/!9/89 02/19/89
Folder ~ 15 JACK LAM CORRESP. AND MEMOS 89 01/19/89 02/!9/89
Folder ) !6 PHIL MOSLEY CORRESP. AND MEMOS 89 91/19/89 02/19/89
Folder ~ !~ MARY NADER! CORRESP. AND MEMOS 89 Ol/Ig/B9 02/!9/89
:0~de. ~ lB ~
. . ~AR.~S SILVA CORRESP. AND MEMOS 89 01/19/89 02/19/89
Folder ] !9 JIM THOMAS CORRESP. AND MEMOS 89 01/t9/89 02/19/89
ii 0'/t9/89 02/19/89
Folder ~ 20 ~,M SCHROEDER CORRESP. AND MEMOS 89 , ,
Folder ) 2! JOHN THOMAS CORRESP. AND MEMOS 89 91/!9/89 02/!g/89
Folder ) 22 CORRESPONDENCE IN - ENGINEERS 0!/!9/89 02/19/89
Folder ~ 23 CCWD CORRESPONDENCE IN O1/lg/B9 02/!9/89
~o!der ~ 24 SAN BERNARDINO CO. PERCULATION REPORTS 91/!9/89 02/19/89
Folder ~ 25 AUTHORIZATION TO OBTAIN O1/lg/89 02/!9/89
Folder ~ 26 ME~S AND CORRESPONDENCE IN 01/19/89 02/!9/89
Folder ~ 27 EMPLOYEE REOUEST FOR LEAVE 0!/19/89 02f!9/=~
~o!der ~ 28 CORRESPONDENCE IN - FFPD 9!/19/89 02/!9/~
Folder ~ 29 LETTERS OF OCCUPANCY 91/!9/89 02/19/89
Folder ~ 30 DRAINAGE FEE RECEIPTS 01/19/89 02/t9/89
Folder ~ 3! BUILDING & SAFETY GENERAL INFO 0!/19/89 12/19/89
P.AN CHECK AND PERM., F~.E ~OP 07/~,/89 09/29/99 408 04-03-02 4 09-!99t
I :_ !_
Date: ~7~RTMENT HEAD Date: ~SST. C~ AT~ENEY
Resolution No. 92-059
Page 5
CITY OF RANCHO CUCAMONGA
Destruction Notification Re~ort
PAGE: 3 9ATE: 02/03/92
TIME: !1:37:120
THE FOLLOWING RECORDS ARE SCHEDULED FOR DESTRUCTION. PLEASE INDICATE
THE DESIRED DISPOSITION. ~IGN AND RETURN TO THE RECORDS MANAGEMENT
VISION. X ~E RECORDS LISTED BELOW MAY ALL BE DESTROYED
X ~ETAIN THOSE RECDRDS MARKED WITH AN X FOR MONTHS,DESTROY THE REST
9ILL TO: 4373 RECORDS COORDINATOR: LEACH. LINDA
DEP? : 4373 DEPT NAME: BUILDING & SAFETY D!V MAIL SORT: PHONE: ~7!4)989-!851 EXT: 2200
MARK DATES PERMANENT RECORD CTR. SESTROY RETRIEVAL
(X) EVENT BOX CONTENTS FROM TO BOX NO. LOCATION Box 01-1992 DATE SEN
Folder: ! JULY IgBg/ 89-9334 THRU 89-9649 07/01/89 09/29/89
~o!der ~ 2 JULY !969/ 69-9650 tHRU 8g-lO000 O?/Ol/Sg 09/29/89
Folder ~ 3 JULY lgSg/ 8g-lO001 THRU 8g-1031g 07/0!/$90g/2g/B9
Folder ~ 4 JULY 1989/ 89-!0320 THRU $9-10662 07/0!/$g 09/29/80
Folder ~ 5 AUGUST !989/ 89-10663 THRU 89-10988 O?/O!/Bg 09/29/89
Folder ~ 6 AUGUST 1989/ 89-!0959 THRU 69-!1302 07/01/69 09/29/89
Folder ~ ? AUGUST 1980/ 89-11393 THRU Bg-'lS?6 O?/Ol/B9 09/29/69
Folder ~ B AUGUST 1969/ 89-!!877 THRU 69-12288 O?/O1/B9 09/29/89
Folder ~ 9 SEPTEMBER !gB9/ 89-t2269 THRU 89-!2550 O?/Ol/Bg Og/2g/B9
Folder ~ !0 SEPTEMBER !980/ 09-~2551 THRU 89-12848 07/0!/89 09/29/89
Folder ~ !! SEPTEMBER 1989/ 89-12849 THRU 89-13166 07/01/89 09/29/89
Folder ~ !2 SEPTEMBER lgBg/ 89-!3166 THRU 89-13460 07/0!/69 Dg/29/Bg
' ~ D PLAN CHECK AND PERMIT FILE COP 10/01/89 12/29/69 409 04-03-02 5 12-199!
Folder ~ ! OCTOBER !gB9/ 89-13461 THRU 89-!3666 !O/Oi/B9 !2/29/69
Folder ~ 2 OCTOBER IgBg/ 89-13669 THRU Bg-!40B4 !0/0!/69 !2/20/69
=o~der ~ 3 OCTOBER !gBg/ 69-!4055 THRU 89-!4371 !O/Oi/B9 12/20/69
Folder ~ 4 OCTOBER lgBg/ 69-14372 THRU 89-14832 lO/O1/Sg 12/2g/Bg
Folder ~ 6 NOVEMBER IgBg/Bg-14B33 THRU B9-151BB !O/Oi/sg !2/29/89
Folder ) ? NOVEMBER lgB9/ Bg-151B9 THRU 89-!5526 lO/O!/Sg 12/29/69
Folder ~ ~ NOVEMBER 1989/ 89-15527 THRU 69-15743 10/01/89 !2/29/89
Folder ~ 9 NOVEMBER !gB9/ 89-15744 THRU 89-!6097 lO/O1/Sg !2/29/69
Folder ~ !0 DECEMBER IgSg/ Bg-!SggB THRU 89-!6206 !0/01/$9 12/2g/Bg
Folder ~ i! DECEMBER lgBg/ 89-16200 THRU $9-16414 t0/01/89 12/29/89
Folder ) !2 DECEMBER !089/ $9-!5415 THRU 89-!6703 IO/O1/Sg !2/29/89
Folder ) 13 DECEMBER IgBg/ 80-16704 THRU 69-16791 !O/Ol/Bg !2/29/89
Date: F~TMENT HEAD ~;[e; ..... X§~5:-~-X?~e~; .....
V
BOXES TO BE ~ESTROYED
!
Resolution No. 92-059
Page 6
DESTRUCTION AUTHORIZATION FOR RECORD~
DEPAR73~_ENT BUILDING & SAFETY PR_EPAR.EDBY/DATE TONY RUSSELL/2-4-92
RETENTION 1YFAR
DESCRIPTION OF RECORDS:
1986 THRU 91 PLANS FOR SINGLE FAMILY RESIDENCES
TRACT ~ DATE ISSUED
10349 PH III 10-13-88
13057 05-10-88
13443 08-08-88
11606-2 04-27-88
11606-1 07-20-89
12833 02-08-88
10414 03-11-88
10414 PH II 09-15-88
10349 02-16-89
11606-1 04-13-89
11606-1 04-28-89
10210 11-30-89
10045 03-17-88
10035 05-18-88
9225 12-31-86
APPROVED FOR DESTRUCTION BY:
NT~ ~
ASST. CITY~TO~Y
RECORDS MANAGEMENT DIVISION
Resolution No. 92-059
Page 7
TRACT ~ DATE ISSUED
13059 12-02-87
13118 PH IIII 05-03-88
13560 08-16-88
12671 08-22-88
12577 12-03-87
12873 06-18-86
13060 04-02-87
13060 07-27-87
13060 04-26-88
10827 03-11-87
13825 10-12-88
13722 08-18-88
11577 03-06-87
10827-1 09-15-87
10827-2 08-17-87
10827-2 01-04-88
10827 03-21-86
13697 08-04-88
13697 01-24-89
12671 09-11-87
12833 02-08-88
13027 01-18-89
12944 05-31-89
13057 07-23-87
13057 08-12-87
13058 01-14-88
13342 07-20-87
13367 04-27-89
13353 11-13-87
13353 05-16-88
13642 02-17-89
13621 02-06-90
13558,59,60,61,62 & 63 05-17-88
13559 03-24-88
13722 03-07-89
13557 06-20-88
13475 11-25-87
13476 10-10-88
13541 03-21-89
13425 06-09-89
-~13022~ ~,~6 ~ ~,~ 11-16-86
12939 03-24-89
12952 03-04-88
13697 01-24-89
12643 06-03-88
13742 10-28-88
10349 05-05-88
10349 02-01-89
10349 05-17-88
Resolution No. 92-059
Page 8
CITY OF RANCHO CUCANONGA
Destruction Notification Re~ort
PAGE: ~ 9ATE: 02/03/92
THE FOLLOWING RECORDS ARE $CMEDULED FOR QESTRUCT!ON. PLEASE INDICATE
THE DESIRED DISPOSITION. SIGN ANO RETURN TO ~HE RECOROS MANAGEMENT DI-
VISION. X '.~THE RECORDS LIS~EQ ~ELOW MAY ALL 8E OESTROYEO.
X RETAIN THOSE RECORDS MARKED WITH AN X FOR ~ONTHS.RESTROY ~HE REST
~ILL TO: 4!52 RECORDS COORDINATOR: VARNEY CHUCK
QEPT : ~!52 9EPT NAME: BUSINESS LICENSING mAIL SORT: ~NCNE: ~71~989-!85! EXT: 2072
mARK RATES PERMANENT RECORD CTR. ~ESTROY RETRIEVAL BOX
(X/ EVENT 80X CONTENTS FROM TO BOX NO, LOCATION BOx 0!-!gg2 DATE SENT TO
i_I O LICENSE PAYMENTS: BUSINESS AND 0!/01/87 12/29/88 ~0 07-05-03 2 12-!gg'
I_I O LICENSE PAYMENTS: ~USINE$S AND 01/0!/87 !~/~9/88 $! 97-05-03 3 ~2-!99!
~ I D LICENSE PAYMENTS: BUSINESS AND 01/01/87 12/29/88 62 07-05-09 ~ 12-1991
:_: 9 LICENSE ~AYMENTS: ~U$INES$ AND 0!/01/88 12/29/88 ~8 07-05-02 ~ !2-!991
BOXES TO BE OESTROYEO ~
Resolution No. 92-059 Page 9
CITY OF RANCHO CUCAMONGA
Destruction Notification Re~ort
PAGE: ~ DATE: 02/03/92
TIME: !!:4!:030
THE Fv~OW,NG RECORDS ARE SCHEDULED FOR DESTRUCTION. PLEASE
THE DESIRE~./DISPOSITION. SIGN ANO RETURN TO THE RECORDS MANAGEMENT
V,S,ON. X~(__~..E R~OR~S ~,S.,D BELOW MA, ALL BE DESTROYED
X RETAIN THOSE RECORDS MARKED WITH AN X FOR MONTHS.DESTROY THE REST
~,..~"' ~n.~. 4532 RECORDS COORDINATOR: SILHANEK. KAREN
SEPT : 4532 DEPT NAME: COMMUNITY SERVICES WAIL SORT: PHONE: ~?!4)98g-1851 EXT: 2!09
~ARK DATES °ERMANENT RECORD CTR. DESTROY RE'R!EVAL ~OX
~XI cv~ 80X CONTENTS FROM ~n BOX NO LOCATION Box 0!-!992 DATE SeN
I 0 RECREATION FILES: RECEIPTS 01/01/88 l!/Oi/S9 40! 05-02-03 3 tl-lgg!
%Ider ~ ! WINTER 88/89 REGISTRATION RECEIPTS !!/0!/88 !!/0!/89
Folder ~ 2 SPRING REGISTRATION RECEIPTS 8g !!/Of/88 !I/Ol/Sg
Folder ~ 3 FALL REGISTRATION RECEIPTS !989 !l/O!/88 !!/O!/S9
,_! D RECREATION FILES: RECE!DTS 09/29/89 0!/29/90 403 05-02-03 5 0!-!992
Folder ~ 1 SUMMER lgSg REGISTRATION RECEIPTS 09/O!/8g 01/29/g0
Folder ~ 2 WINTER Iggo REGISTRATION RECEIPTS. O~/O!/8g Og/2g/sg
~ate: DEP Date: ASST. CrTY ATTORNEY
~OXES TO SE DESTROYED 2
Resolution No. 92-059
Page 10
~'E: 9?/93/92
~¥~. '~.~3.~3~
~. :~A.Nr ~u~¢: D:~ VA~~¢~ W!~H ~N X oCR en~Y~c ............. ~¢:-D~v ~u:
.................. %.NA:~R: Nee!,,,
..............................................................................................................................
..............................................................................................................................
.AN ............. /O'le' '2/29I~4 32~ !5-02-03 c !2-!99
- ...... ~uc~, , !2/29/94
-:~der: ~:? E~DLOVEE 9aVQnl, .... ~S D'/O~/~i
:elder ] ! C:TM CF ~.C. 9'B?-~ DRCSRAM OF ~ERVICE 2!/D!,/97 '2/2g/88
- ~ORR.S. ON.ENC
'2/29/88
CASH .......... ~9/29/86 'g? . . 3 .
Date: DEOAR:~EN? )":.AD ~ 3ate: ASS'. C.TM A"CR~Ev
Resolution No. 92-059
Page 11
~,e$ ..... c~
.... ~.N~ ....... ARE
..............................................................................................................................
.V.N. -'992
..............................................................................................................................
Resolution No. 92-059
Page 12
CITY OF RANCHO CUCAMONGA
Destruction Not~f!cat~ ReD~rt
O~GE: ' ~ATE: ~2/03/g2
O,.OW.NG ARE SCHEDULED FOR D~YDtI~?Y~N ! nY~ T~
~: n~D:~ D!SPO$iYiON S!SN AND RETURN m Yu: RE~%S MANAGEMENT ~"
V[$1ON. X I/THE RECORDS LISTED BELOW MAY ALL ~E
~coY : ~53 ~:o~ NAME: onoruA¢,Nn ~,
~ARK DATES °ERMANENT RECORD CTR. 9E~TROV RE R..VAL
fXl EVENT BOX CONTENT~ FROM TO 80X NO. LOCATION BOx O!-!992 OAT5 SENY -
~ ~ D/ Donn~AY SERV.~ES.~ONSL,AN,S VE 0~/01/89 12/29/89 ~ HELD ~ 5~ 07-04-02 2 12-1gg!
Da~e: DERARTMENT HEAD ~a~e. ASS,. ~ITY ATTO~NN~Y.,
BOXES ~0 BE DESTROYED