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Home My WebLink About2023-031 - ResolutionRESOLUTION NO. 2023-031 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING FEES APPLICABLE TO THE LIBRARY SERVICES DEPARTMENT A. Recitals. 1. The California Government Code allows the City to establish fees and charges for municipal services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the service to which the fee or charge applies. 2. Data indicating the estimated or actual cost to provide each service, for which the fees and charges set forth herein apply, was made available to the public at least ten (10) days prior to the date of the public hearing. 3. On March 15, 2023, City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing on the amendment. 4. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution. The City Council of the City of Rancho Cucamonga finds and resolves as follows: SECTION 1: The City Council hereby specifically finds that all the facts set forth in the Recitals, Part A, of this Resolution are true and correct. SECTION 2. The City has conducted a study of new or increasing fees/fee categories and analyzed costs incurred in providing services, including, but not limited to, salary and benefits, maintenance, and administrative costs. SECTION 3: The City Council hereby specifically finds that the fees and charges set forth do not exceed the estimated reasonable cost of providing the service for which the fee or charge be levied. SECTION 4: The City hereby approves Resolution No. 2023-031, and adopts admission and membership fees in Exhibit A Section 1.3.1 for Second Story and Beyond® effective April 3, 2023. SECTION 5: The City Clerk shall certify to the adoption of this Resolution. Resolution No. 2023-031 - Page 1 of 2 PASSED, APPROVED, and ADOPTED this 15t^ day of March, 2023. Lyn e K nnedy, Mayor Pro-Tem ATTEST: STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ) as CITY OF RANCHO CUCAMONGA ) I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, at a Regular Meeting of said Council held on the 15" day of March, 2023. AYES: Hutchison, Kennedy, Scott, Stickler NOES: None ABSENT: Michael ABSTAINED: None Executed this 16" day of March, 2023, at Rancho Cucamonga, California. ,i �..r�.� �I . �/ _ C. Reynolds, i Resolution No. 2023-031 - Page 2 of 2 A" Library Services Department Fees and Procedures Library Board of Trustees: February 2, 2023 Adopted by City Council on: March 15, 2023 Resolution: 2023-031 Rates Effective: April 3, 2023 EXHIBIT A Page 1 of 6 EXHIBIT A TABLE OF CONTENTS SECTION 1: MASTER FEE AND CHARGE SCHEDULE..............................................................................................................5 1.1 EMPLOYEE COST INDEX (ECI) ADJUSTMENT......................................................................................... 3 1.2 USER GROUP CLASSIFICATIONS..........................................................................................................3 1.3 GENERAL FEES...................................................................................................................................3 1.3.1 SECOND STORY AND BEYOND® ADMISSION AND MEMBERSHIPS FEES ............................................ 4 1.3.2 WAIVER OF FEES......................................................................................................................... 5 1.4 NON-RESIDENT FEES..........................................................................................................................5 1.5 STAFFING FEES..................................................................................................................................5 1.6 INDOOR FACILITY RENTALS................................................................................................................. 5 1.6.1 Facility Room Rental Cancellation and Rescheduling Fees: ......................................................... . 5 1.6.2 Second Story and Beyond® Rental Fees: ........................................................................................ 5 1.6.3 Facility Equipment Use Fees (Library Facilities).............................................................................6 1.6.4 Customer Convenience Rental Options (Second Story and Beyond%.............................................6 Page 2 of 6 EXHIBIT A SECTION 1: MASTER FEE AND CHARGE SCHEDULE (Section revised: 11/312022) 1.1 EMPLOYEE COST INDEX (ECI) ADJUSTMENT 1.1.1 Effective July 1, 2020, fees will be automatically adjusted annually by the percentage change in the Employee Cost Index (ECI) for state and local government workers, total compensation (not seasonally adjusted), during the 12- month period ending on December 31•t of the immediately preceding calendar year, as published by the United States Bureau of Labor Statistics. 1.1.2 The adjustment will apply to fees directly related to City stalling. 1.1.3 Adjusted fees will be rounded up to the nearest whole dollar. 1.2 USER GROUP CLASSIFICATIONS Group Or anizations Event Types Coy City of Rancho Cucamonga, Rancho Cucamonga Fire Protection District, Agerwy mission -based programs, events, Rancho Cucamonga Police Department meetings, etc. LSD City of Rancho Cucamonga Library Services Department Agency mission -based programs, events, meetin s, etc. Other govemmental agencies (County, Stale, School District, Water Events providing a direct benefit to City of 1 District) Rancho Cucamonga residents (ex. public events meetings, hearings, etc. Resident non -profits; resident civic and athletic organizations; resident Events providing a direct benefit to City of churches; resident public and private schools (including dubs, Rancho Cucamonga residents (ex. public 2 associations, boosters, etc.). events, religious services, organizational meetings, or fundraisers Other governmental agencies (County, State, School District Water Employee meetings and trainings District) Resident private party; employee organizations; political organizations, ' All approved functions candidate cam ns C' of Rancho Cucamonga employees. User Group 1 and 2 Private social events not in support of 3 o anization's mission Non-resident non -profits; non-resident civic and athletic organizations; Events providing a direct benefit to City of non-resident churches; non-resident public and private schools Rancho Cucamonga residents (ex. public (including dubs, associations, boosters, etc.). events, religious services, organizational meetings, or fundraisers Resident commercial I business All approved functions 4 Non- resident non -profits, nori-resident civic and athletic organizations; Private social private social events not in support of non-resident churches; non-resident public and private schools mission 'd (includingclubs, associations, boosters, etc.). 5 Non-resident commerciagbusiness All approveganization functions 1.3 GENERAL FEES Item AoliveNet Transaction Fee All Locations Location Fee 1 4.00% Unit 1 Per transaction A lication Processin Fee Second Story and Beyond* 1 $35.00 1 Per application Application Processing Fee with alcohol Second Story and Beyond® 1 IlKoO 1 Per application Alcohol Use Deposit I Second Story and Beyond® 1 $500.00 1 Per rental Page 3 of 6 EXHIBIT A As determined by Additional Rental Deposit Second Story and Beyond® event/rental Per rental re uirements Bamode (Replmoment) All Locations $2.00 Per unit As determined by Collection Agency Fee All Locations City of Rancho Per unit Cucamonga Damaged Item (Entire) All Locations As listed in item record Per unit Equipment Replacement Fee All Locations $2.00 Per class /activity idrelion Class and Activity Refund Fee All Locations $10.00 Per class 1 activity re ishation Library Card (Replacement) All Locations $2.D0 Per unit Lost Item All Locations As IHr�rd in item per unit As determined by Passport Acceptance Fee All Locations U.S. Department Per unit of State Passport Photos (2) All Locations $13.00 Per unit Photocopies —Black and While MI-ocations $.10 Per unit Pholocopi'or All Locations $.50 Per unit ment) RFID Tag (Replacement) All Locations $2.00 Per unit Story Pack (Entire) All Locations As listed r� item reco Per unit Story Pack Book All Locations $5.00 Per unit Story Pack Toy All Locations $10.00 Per unit 1.3.1 SECOND STORY AND BEYOND® ADMISSION AND MEMBERSHIPS FEES: Second Story Admission General Admission Fee Definition Adults $16 18-61 years of age Children (1-17) $15 1-17 years of age Seniors $13 62 years of age or older Infants <1) Free Less than one year old School from a veflNed organization. Minimum of 15 students. Must Student School Visits 50%discount off be accompanied by a ratio of 1 adult chaperone per 5 students. general admission Free admission for adult chaperones within the 1:5 ratio. Mwnbmhip LwW Second Story and Fes Beyond' Annual Memberships DdlnhMn Family of 2 Membership $200 2 named persons (e.., 1 parent/caregiver and 1 child required) Family of 3 Membership $250 3 named persons (e.g.. at least 1 parent/caregiver and at least 1 childrequired) Family o(4 Membership $900 Must live in same household (e.g., at least 1 parent/caregiver and at least 1 child required) Additional Child $50 Must live in same household (e.g. one child added to membership Page 4 of 6 EXHIBIT A 1.3.2 WAIVER OF FEES The Library Services Director may approve to waive or reduce the room deposit amount K multiple rooms are rented. Second Story and Beyonde: For extended periods of rental, negotiated fees may be approved by the Library Services Director. The City Manager is authorized to adjust fees as appropriate on a case -by -case basis, including but not limited to partnerships, funerals, large revenue generating rentals, emergencies, and other unique circumstances, to meet the community need. 1.4 NON-RESIDENT FEES All Locations 1 $13.00 1.5 STAFFING FEES Staff Title Location Fee Unit Fully burdened Event / Rental Staff Second Story and Beyonde staff rate (top pay step z Per hour frin a benefit rete Private Security Second Story and Beyonde As determined by service contract per hour Day Porters Second Story and Beyonde As determined by Per hour (required service contract minimum 1.6 INDOOR FACILITY RENTALS 1.6.1 Facility Room Rental Cancellation and Rescheduling Fees: 1.6.2 Second Story and Beyond® Rental Fees: Page 5 of 6 EXHIBIT A PREMIUM HOURS Room Rental Group Group Group Group Group Category De, Exhibition Space $500.00 No Use $183.00 $330.00 $366.00 $476.00 L 'As approved by the Library Services Director, deposit may be reduced if multiple rooms are rented. 1.6.3 Facility Equipment Use Fees (Second Story and Bevoncft Item Cocktail Table(no linen Location Secontory and Be on Fee 1 0 Unit Each rda Easel Second Storyand Beyond® Each rdaMicro hone Second Sto and Be and® 0 Each r daMicrophone (Wreless) Second Story and Beyond@ ax of vreekMicrophone Each per day (lavalier) Second Story and Beyond@ *$5.00Each ax of RekMobile Each per day D Erase Whheboard Second Sto and Be on& 0 Each er dayLectern Second Sto and Be ond@ 0 Each dayProjector (portable) Second Story and Beyond@ ax of $150 er week Each per day Public Address System(portable) Second Story and Beyond* $175.00MrdaScreen rtable Second Sto and Be and@ $50.00 Rear Projection Screen vdth Dress Kit Second Story and Beyond@ $150.00, max of$400 week Standard Facility Audiol Visual' Second Story and Beyond@ Ind rental hU li htin Second Sto and Be ond@ $50.00 'ListedW is the minimum base rate. Base Rates are subject to change based on individual dient needs, City staff recommendations, and availability of on -site equipment. 1.6.4 Customer Convenience Rental Options (Second Story and Bevond@l: Item Location Fee Unit As determined by Facility Maintenance Staff Second Story and Beyond® Public Works Services Per event De dment 10-30 % as Merchandise Sales by Vendors All Locations negotiated per event. Based on Perevent order In-house catering" Second Story and Beyond* As determined by vendor per event 'Fees based on the cost ofCdy staff renting the equipment from a vendor plus 1 PA overhead and convenience W. Although the Industry standard is 20%, as the City is service based and not prefit based 17% was calculated to be the amount needed to cost recover the staff time and facility overhead to arrange these options as a service to the rental client. Pape 6 of 6