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HomeMy WebLinkAbout2023/06/07- Agenda Packet Regular MeetingMayor L. Dennis Michael Mayor Pro Tem Lynne B. Kennedy Members of the City Council: Ryan A. Hutchison Kristine D. Scott Ashley Stickler CITY OF RANCHO CUCAMONGA REGULAR MEETING AGENDA June 7, 2023 10500 Civic Center Drive Rancho Cucamonga, CA 91730  FIRE PROTECTION DISTRICT BOARD – CITY COUNCIL HOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLIC FINANCE AUTHORITY CLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M. REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M. The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m. unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can be found at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at 909­774­2023. Live Broadcast available on Channel 3 (RCTV­3). Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution of the agenda packet will be made available in the City Clerk Services Department during normal business hours at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will be posted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas. CLOSED SESSION – 4:30 P.M.   TAPIA CONFERENCE ROOM  ROLL CALL: Mayor Michael  Mayor Pro Tem Kennedy  Council Members Hutchison, Scott and Stickler A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE) D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLY DEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY, OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY) D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.: CIVSB2201969. (CITY) D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP (CITY) E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at the Cheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida. B2.Presentation of a Proclamation Honoring Janet Walton. C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR D1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D4.Consideration to Approve a Single­Source Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY) D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY) D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY) D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a 10% Contingency and an Appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY) D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023­011) (FIRE) D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 1 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTS D. CONDUCT OF CLOSED SESSION D1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE) D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLY DEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY, OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY) D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.: CIVSB2201969. (CITY) D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: WAWANESA GENERAL INSURANCE CO. V. CITY OF RANCHO CUCAMONGA, SAN BERNARDINO COUNTY SUPERIOR COURT CASE NO. CIVSB 2126299. (CITY) E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at the Cheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida. B2.Presentation of a Proclamation Recognizing Janet Walton. C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR D1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D4.Consideration to Approve a Single­Source Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY) D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY) D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY) D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a 10% Contingency and an Appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY) D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023­011) (FIRE) D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 2 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMANRESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAHDANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDINGLABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 ANDFIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHNGILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT.(CITY)D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLYDEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHOCUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY,OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:CIVSB2201969. (CITY)D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHOCUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASENO. 5:20CV02506JGBSP (CITY)E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the Council Chambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California. REGULAR MEETING – 7:00 P.M. COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE ROLL CALL:Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. AMENDMENTS TO THE AGENDA B. ANNOUNCEMENT / PRESENTATIONS B1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at the Cheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida. B2. Presentation of a Proclamation Recognizing Janet Walton. C. PUBLIC COMMUNICATIONS Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority. This is the time and place for the general public to address the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council from addressing any issue not previously included on the Agenda. The Fire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR D1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D4.Consideration to Approve a Single­Source Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY) D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY) D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY) D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a 10% Contingency and an Appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY) D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023­011) (FIRE) D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 3 --- --- MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMANRESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAHDANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDINGLABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 ANDFIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHNGILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT.(CITY)D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLYDEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHOCUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY,OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:CIVSB2201969. (CITY)D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHOCUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASENO. 5:20CV02506JGBSP (CITY)E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the CouncilChambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott and SticklerA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at theCheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida.B2.Presentation of a Proclamation Honoring Janet Walton.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, SuccessorAgency, and Public Finance Authority. This is the time and place for the general public to addressthe Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council on any item listed or not listed on the agenda. State law prohibits theFire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board,and City Council from addressing any issue not previously included on the Agenda. The Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Councilmay receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by theMayor, depending upon the number of individuals desiring to speak. All communications are to beaddressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to themembers of the audience. This is a professional business meeting and courtesy and decorum are expected.Please refrain from any debate between audience and speaker, making loud noises, or engaging in anyactivity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of thebusiness portion of the agenda. During this one hour period, all those who wish to speak on a topiccontained in the business portion of the agenda will be given priority, and no further speaker cards for thesebusiness items (with the exception of public hearing items) will be accepted once the business portion of theagenda commences. Any other public communications which have not concluded during this one hour periodmay resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon without discussion unless an item is removed by Council Member for discussion. Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, and Public Finance Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar. D. CONSENT CALENDAR D1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023. D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) D4.Consideration to Approve a Single­Source Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY) D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY) D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY) D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a 10% Contingency and an Appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY) D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023­011) (FIRE) D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 4 8 17 30 32 34 40 46 62 68 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMANRESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAHDANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDINGLABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 ANDFIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHNGILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT.(CITY)D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLYDEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHOCUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY,OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:CIVSB2201969. (CITY)D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHOCUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASENO. 5:20CV02506JGBSP (CITY)E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the CouncilChambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott and SticklerA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at theCheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida.B2.Presentation of a Proclamation Honoring Janet Walton.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, SuccessorAgency, and Public Finance Authority. This is the time and place for the general public to addressthe Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council on any item listed or not listed on the agenda. State law prohibits theFire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board,and City Council from addressing any issue not previously included on the Agenda. The Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Councilmay receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by theMayor, depending upon the number of individuals desiring to speak. All communications are to beaddressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to themembers of the audience. This is a professional business meeting and courtesy and decorum are expected.Please refrain from any debate between audience and speaker, making loud noises, or engaging in anyactivity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of thebusiness portion of the agenda. During this one hour period, all those who wish to speak on a topiccontained in the business portion of the agenda will be given priority, and no further speaker cards for thesebusiness items (with the exception of public hearing items) will be accepted once the business portion of theagenda commences. Any other public communications which have not concluded during this one hour periodmay resume after the regular business portion of the agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be actedupon without discussion unless an item is removed by Council Member for discussion.Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority and may act on the consent calendar for those bodies as part of a single motion withthe City Council consent calendar.D. CONSENT CALENDARD1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023.D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of$2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued toSouthern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued toSouthern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D4.Consideration to Approve a Single­Source Procurement of Video Detection SystemEquipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 forFiscal Year 2023/2024. (CITY)D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers,and Related Equipment from Econolite Control Products of Anaheim, California in an AmountNot to Exceed $310,000 for Fiscal Year 2023/2024. (CITY)D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis fromHolliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year2023/2024. (CITY)D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc.in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY)D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of$136,800 to Provide Internet Services. (CITY)D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a10% Contingency and an Appropriation in the amount of $258,650 from the Municipal UtilityFund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY) D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023­011) (FIRE) D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 5 72 169 174 176 178 180 182 184 187 190 194 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMANRESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAHDANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDINGLABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 ANDFIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHNGILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT.(CITY)D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLYDEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHOCUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY,OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:CIVSB2201969. (CITY)D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHOCUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASENO. 5:20CV02506JGBSP (CITY)E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the CouncilChambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott and SticklerA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at theCheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida.B2.Presentation of a Proclamation Honoring Janet Walton.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, SuccessorAgency, and Public Finance Authority. This is the time and place for the general public to addressthe Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council on any item listed or not listed on the agenda. State law prohibits theFire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board,and City Council from addressing any issue not previously included on the Agenda. The Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Councilmay receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by theMayor, depending upon the number of individuals desiring to speak. All communications are to beaddressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to themembers of the audience. This is a professional business meeting and courtesy and decorum are expected.Please refrain from any debate between audience and speaker, making loud noises, or engaging in anyactivity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of thebusiness portion of the agenda. During this one hour period, all those who wish to speak on a topiccontained in the business portion of the agenda will be given priority, and no further speaker cards for thesebusiness items (with the exception of public hearing items) will be accepted once the business portion of theagenda commences. Any other public communications which have not concluded during this one hour periodmay resume after the regular business portion of the agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be actedupon without discussion unless an item is removed by Council Member for discussion.Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority and may act on the consent calendar for those bodies as part of a single motion withthe City Council consent calendar.D. CONSENT CALENDARD1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023.D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of$2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued toSouthern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued toSouthern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D4.Consideration to Approve a Single­Source Procurement of Video Detection SystemEquipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 forFiscal Year 2023/2024. (CITY)D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers,and Related Equipment from Econolite Control Products of Anaheim, California in an AmountNot to Exceed $310,000 for Fiscal Year 2023/2024. (CITY)D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis fromHolliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year2023/2024. (CITY)D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc.in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY)D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of$136,800 to Provide Internet Services. (CITY)D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a10% Contingency and an Appropriation in the amount of $258,650 from the Municipal UtilityFund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project.This Project is Exempt from the Requirements of the California Environmental Quality Act(CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY)D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018)with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald LibraryRelocation Project to the Scope of Work and Increasing the Annual Compensation Limit to$2,103,250. (CITY/FIRE)D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the HomeConsortium with San Bernardino County. (CITY)D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems forFire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and FireDistrict Facilities. (CITY/FIRE)D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security Internationalfor Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire DistrictFacilities. (CITY/FIRE)D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems forCitywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY)D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly SiemensMobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting MaintenanceServices in the Amount of $1,259,860. (CITY)D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/MesaEnergy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not toExceed $850,000 for City and Fire District Facilities. (CITY/FIRE)D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenueand 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and AuthorizeRelease of Bonds for Resource Environmental Inc. This Project Is Exempt from The CaliforniaEnvironmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY)D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue,North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042,as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY)D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer PaidMember Contributions to CALPERS for the Firefighters Local 2274 and Fire ManagementEmployees Group. (RESOLUTION NO. FD 2023­011) (FIRE)D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012) (FIRE) D21.Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE) D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023­044) (CITY/FIRE) D23.Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023­045) (CITY) D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities District No. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY) D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­ 050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY) D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023­053 TO 2023­061) (CITY) E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION F. ADMINISTRATIVE HEARING ITEM(S) F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 6 198 214 222 275 297 325 756 782 MayorL. Dennis MichaelMayor Pro TemLynne B. KennedyMembers of the CityCouncil:Ryan A. HutchisonKristine D. ScottAshley Stickler CITY OF RANCHO CUCAMONGAREGULAR MEETING AGENDAJune 7, 202310500 Civic Center DriveRancho Cucamonga, CA 91730 FIRE PROTECTION DISTRICT BOARD – CITY COUNCILHOUSING SUCCESSOR AGENCY­ SUCCESSOR AGENCY – PUBLICFINANCE AUTHORITYCLOSED SESSION TAPIA CONFERENCE ROOM 4:30 P.M.REGULAR MEETINGS        COUNCIL CHAMBERS 7:00 P.M.The City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in theCouncil Chambers located at 10500 Civic Center Drive.  It is the Intent to conclude the meeting by 10:00 p.m.unless extended by the concurrence of the City Council.  Agendas, minutes, and recordings of meetings can befound at https://www.cityofrc.us/your­government/city­council­agendas or by contacting the City Clerk's Office at909­774­2023. Live Broadcast available on Channel 3 (RCTV­3).Any documents distributed to a majority of the City Council regarding any item on this agenda after distribution ofthe agenda packet will be made available in the City Clerk Services Department during normal business hours atCity Hall located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. In addition, such documents will beposted on the City’s website at https://www.cityofrc.us/your­government/city­council­agendas.CLOSED SESSION – 4:30 P.M.  TAPIA CONFERENCE ROOM ROLL CALL: Mayor Michael                        Mayor Pro Tem Kennedy                        Council Members Hutchison, Scott and SticklerA. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)C. CITY MANAGER ANNOUNCEMENTSD. CONDUCT OF CLOSED SESSIOND1.CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMANRESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAHDANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDINGLABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 ANDFIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)D2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHNGILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT.(CITY)D3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE,FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER0229­​131­​30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLYDEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHOCUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY,OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATINGPARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY)D4.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OFRANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.:CIVSB2201969. (CITY)D5.CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHOCUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASENO. 5:20CV02506JGBSP (CITY)E. RECESS – Closed Session to Recess to the Regular City Council Meeting at 7:00 P.M. in the CouncilChambers at City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California.REGULAR MEETING – 7:00 P.M.COUNCIL CHAMBERSPLEDGE OF ALLEGIANCEROLL CALL:Mayor MichaelMayor Pro Tem KennedyCouncil Members Hutchison, Scott and SticklerA. AMENDMENTS TO THE AGENDAB. ANNOUNCEMENT / PRESENTATIONSB1.Presentation of Certificates of Recognition to the Fierce Tigerettes for Winning the Gold Medal at theCheerleading Worlds Championships of All Star Cheerleading and Dance in Orlando, Florida.B2.Presentation of a Proclamation Honoring Janet Walton.C. PUBLIC COMMUNICATIONSMembers of the City Council also sit as the Fire Board, Housing Successor Agency, SuccessorAgency, and Public Finance Authority. This is the time and place for the general public to addressthe Fire Protection District, Housing Successor Agency, Successor Agency, Public FinancingAuthority Board, and City Council on any item listed or not listed on the agenda. State law prohibits theFire Protection District, Housing Successor Agency, Successor Agency, Public Financing Authority Board,and City Council from addressing any issue not previously included on the Agenda. The Fire ProtectionDistrict, Housing Successor Agency, Successor Agency, Public Financing Authority Board, and City Councilmay receive testimony and set the matter for a subsequent meeting.Comments are to be limited to five minutes per individual or less, as deemed necessary by theMayor, depending upon the number of individuals desiring to speak. All communications are to beaddressed directly to the Fire Board, Agencies, Successor Agency, Authority Board, or City Council not to themembers of the audience. This is a professional business meeting and courtesy and decorum are expected.Please refrain from any debate between audience and speaker, making loud noises, or engaging in anyactivity which might be disruptive to the decorum of the meeting.The public communications period will not exceed one hour prior to the commencement of thebusiness portion of the agenda. During this one hour period, all those who wish to speak on a topiccontained in the business portion of the agenda will be given priority, and no further speaker cards for thesebusiness items (with the exception of public hearing items) will be accepted once the business portion of theagenda commences. Any other public communications which have not concluded during this one hour periodmay resume after the regular business portion of the agenda has been completed.CONSENT CALENDARS:The following Consent Calendar items are expected to be routine and noncontroversial. They will be actedupon without discussion unless an item is removed by Council Member for discussion.Members of the City Council also sit as the Fire Board, Housing Successor Agency, Successor Agency, andPublic Finance Authority and may act on the consent calendar for those bodies as part of a single motion withthe City Council consent calendar.D. CONSENT CALENDARD1.Consideration of Meeting Minutes for Regular Meetings of May 3, 2023 and May 17, 2023.D2.Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of$2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued toSouthern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D3.Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued toSouthern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023,Through May 24, 2023. (CITY/FIRE)D4.Consideration to Approve a Single­Source Procurement of Video Detection SystemEquipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 forFiscal Year 2023/2024. (CITY)D5.Consideration to Approve a Single­Source Procurement of Traffic Signal Cabinets, Controllers,and Related Equipment from Econolite Control Products of Anaheim, California in an AmountNot to Exceed $310,000 for Fiscal Year 2023/2024. (CITY)D6.Consideration of Single­Source Purchase of Asphalt Materials on an As­Needed Basis fromHolliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year2023/2024. (CITY)D7.Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc.in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY)D8.Consideration to Approve a Contract with Lumen Technologies Group in the Amount of$136,800 to Provide Internet Services. (CITY)D9.Consideration of a Contract with Voltaire Engineering, Inc. in the amount of $497,550 Plus a10% Contingency and an Appropriation in the amount of $258,650 from the Municipal UtilityFund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project.This Project is Exempt from the Requirements of the California Environmental Quality Act(CEQA) per Government Code Section 15301 ­ Existing Facilities. (CITY)D10.Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022­018)with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald LibraryRelocation Project to the Scope of Work and Increasing the Annual Compensation Limit to$2,103,250. (CITY/FIRE)D11.Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the HomeConsortium with San Bernardino County. (CITY)D12.Consideration of Amendment No. 4 to Contract CO 2020­107 with Champion Fire Systems forFire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and FireDistrict Facilities. (CITY/FIRE)D13.Consideration of Amendment No. 6 to Contract No. 18­102 with Absolute Security Internationalfor Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire DistrictFacilities. (CITY/FIRE)D14.Consideration of Amendment No. 7 to Contract 17­141 with Commercial Cleaning Systems forCitywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY)D15.Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly SiemensMobility, Inc.) (CO# 15­103) for Citywide Traffic Signal and Safety Lighting MaintenanceServices in the Amount of $1,259,860. (CITY)D16.Consideration of Amendment No. 12 to Contract CO 16­114 with EMCOR Services/MesaEnergy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not toExceed $850,000 for City and Fire District Facilities. (CITY/FIRE)D17.Consideration to Accept the Haz­Mat Abatement and Demolition at 8783 Etiwanda Avenueand 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and AuthorizeRelease of Bonds for Resource Environmental Inc. This Project Is Exempt from The CaliforniaEnvironmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY)D18.Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue,North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042,as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY)D19.Consideration of a Resolution Modifying Paying and Reporting the Value of Employer PaidMember Contributions to CALPERS for the Firefighters Local 2274 and Fire ManagementEmployees Group. (RESOLUTION NO. FD 2023­011) (FIRE)D20.Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga FirefightersLocal 2274 Salary Schedule for the Fiscal Year 2022­23. (RESOLUTION NO. FD 2023­012)(FIRE)D21.Consideration of a Resolution Approving the Annual Local Responsibility Area WildlandProtection Agreement with the California Department of Forestry and Fire in the Amount of$215,210 for FY 2023­24. (RESOLUTION NO. FD 2023­013) (FIRE)D22.Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees andAuthorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTIONNO. 2023­044) (CITY/FIRE)D23.Consideration of a Resolution Approving the Application for Grant Funds from the HabitatConservation Fund Program. (RESOLUTION NO. 2023­045) (CITY)D24.Consideration to Approve and Adopt Resolutions Certifying the Results of Elections andAdding Annexation No’s. 2023­3, 2023­4, 2023­5, and 2023­6 to Community Facilities DistrictNo. 2022­01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTIONNOS. 2023­046, 2023­047, 2023­048 AND 2023­049) (CITY)D25.Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 thatCertain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use,Finding that Such Declaration is Exempt from Environmental Review Under the CaliforniaEnvironmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023­050, RESOLUTION NO. 2023­051 AND RESOLUTION NO. 2023­052) (CITY)D26.Consideration of Approval of Resolutions for the Landscape Maintenance Districts, StreetLighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1)Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) ResolutionsApproving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to LevyAnnual Assessments and Sets the Time and Place for a Public Hearing for Each.(RESOLUTION NOS. 2023­053 TO 2023­061) (CITY)E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTIONF. ADMINISTRATIVE HEARING ITEM(S)F1.Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY)F2.Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho CucamongaMunicipal Utility's Wildfire Mitigation Plan. (FIRE)G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT H. CITY MANAGER'S STAFF REPORT(S) I. COUNCIL BUSINESS I1.COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) I2.INTER​AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) J. CITY ATTORNEY ITEMS K. IDENTIFICATION OF ITEMS FOR NEXT MEETING L. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC , City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Seventy​Two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477­2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired.  CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 7 --- --- *DRAFT* May 3, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 5 May 3, 2023 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, May 3, 2023, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 5:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli, City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. C. CITY MANAGER ANNOUNCEMENTS None. D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0227­121­56­0000 COMMONLY KNOWN AS ADDRESS 7089 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, RAYMOND WOLFE, EXECUTIVE DIRECTOR, REPRESENTING SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA), REGARDING PRICE AND TERMS. (CITY) D3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) D4. CONFERENCE WITH LEGAL COUNSEL; EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A); INLAND REAL ESTATE GROUP, LLC, ET AL V. CITY OF RANCHO CUCAMONGA; U.S. DISTRICT COURT FOR THE CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:21­CV­01656­SP; NINTH CIRCUIT COURT OF APPEALS CASE NO. 22­55435.(CITY) D5. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: HIMNEL USA, INC. D/B/A ST. MARY'S MONTESSORI SCHOOL AND GLOBAL PROPERTY HOLDINGS LLC VS. CITY OF RANCHO CUCAMONGA, SBSC CASE NO.: CIVDS 2014554. (CITY) Page 8 *DRAFT* May 3, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 5 D6. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1) OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHO CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE NO. 5:20CV02506JGBSP (CITY) E. RECESS The closed session recessed at 6:56 p.m. REGULAR MEETING – 7:00 p.m. CALL TO ORDER – COUNCIL CHAMBERS The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on May 3, 2023, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Kennedy called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler and Mayor Pro Tem Lynne Kennedy. Absent: Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney; and Linda A. Troyan, MMC, City Clerk Services Director. Council Member Hutchison led the Pledge of Allegiance. A. AMENDMENTS TO THE AGENDA City Clerk Services Director Troyan announced a change to item D7 on the Consent Calendar and stated that a Memo was distributed and made available for the public highlighting a change in the total dollar amount, as the original amount did not include sales tax. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of Certificates of Recognition to the Etiwanda Girls Basketball and Wrestling Teams for Winning the California Interscholastic Federation (CIF) Championships. Certificates of Recognition presented to the Etiwanda Girls Basketball and Wrestling Teams. B2. Presentation of a Proclamation to American Legion Declaring May 26, 2023 as National Poppy Day. Presentation was not held, proclamation to be sent to recipient. B3. Presentation of a Proclamation to the Rancho Cucamonga Chamber of Commerce Declaring May 2023 as Business Appreciation Month. Proclamation presented to the Rancho Cucamonga Chamber of Commerce recipients and representatives: Heather Parsons, Chamber of Commerce Board President, Board Members: Mark Guirguis, Nate Downer, Marcia McBean, Rebekah Schwandt, Rhonda Keliipio, Mike Petry and Chamber of Commerce Executive Director: Heather Rawlings. C. PUBLIC COMMUNICATIONS Frank Atry, spoke about fee increases for fiscal year 2023 and shared his views on public education. Phillip Walker, thanked the City Council for presenting a proclamation recognizing the month of February 2023 as National Black History Month. He provided comments about short films, the closure of the San Giorgio of Cucamonga Winery and invited the community to the 100 Films Retreat on May 17, 2023. Page 9 *DRAFT* May 3, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 5 D. CONSENT CALENDAR D1. Consideration of Meeting Minutes for Regular Meetings of April 19, 2023. D2. Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $1,917,353.02 and City and Fire District Weekly Check Registers (No Checks Issued to Southern California Gas Company) in the Total Amount of $9,628,161.59 Dated April 10, 2023, Through April 23, 2023, and City and Fire District Electronic Debit Registers for the Month of March in the Total Amount of $1,543,776.53. (CITY/FIRE) D3. Consideration to Approve and Declare Listed Computers, Monitors, and Miscellaneous Equipment That Have Been Deemed No Longer Needed, Obsolete or Unusable as Surplus. (CITY) D4. Consideration to Award a Contract to Mvation for the Purchase of Network Hardware and Licenses in the Amount of $880,000. (CITY/FIRE) D5. Consideration to Award a Contract to Sidepath for the Purchase of a Network Firewall Appliance in the Amount of $890,000, Consideration to Approve a Professional Services Agreement for Implementation Services with Triden Group in the Amount of $60,000, and Consideration to Approve the Purchase of Cabling from Monoprice in the Amount of $5,000 with a $30,000 Contingency for the Overall Project. (CITY/FIRE) D6. Consideration of a Subrecipient Agreement with National Community Renaissance of California for National CORE’s CORE Academy, a Workforce Development Initiative. (CITY) D7. Consideration to Issue a Purchase Order for the Purchase of Four ChargePoint Express Power Link Chargers and Associated Equipment in the Amount of $668,328, Accept a Reserved Rebate Award from CALeVIP in the Amount of $220,000 and Approve an Appropriation in the Amount of $668,330 from the Municipal Utility Fund (Fund 705) for the EV Charging Station Hub at the RC Sports Center Project. (CITY) D8. Consideration to Approve and Authorize the Execution of a Two­Year Professional Services Agreement with Pacific Utility Installation, Inc in the Amount of $64,000 for Annual Substation Maintenance with an Optional Tri­Annual Substation Maintenance in the Amount of $83,000 in Accordance with RFP #22/23­010 and Approve an Appropriation in the Amount of $12,000 from the Municipal Utility Fund (Fund 705). (CITY) D9. Consideration of Amendment No. 08 to the Agreement with Pacific Utility Installation, Inc. (CO19­085) in the Amount of $714,510, Plus a 10% Contingency and Appropriation of Funds in the Amount of $785,960 from the Municipal Utility Fund (Fund 705) for the Bridgepoint Building Line Extension Project. (CITY) D10. Consideration of Amendment No. 11 to Contract 16­114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services to Increase the Contract Amount for Fiscal Year 2022/2023. (CITY/FIRE) D11. Consideration to Accept Grant Revenue in the Amount of $1,900,000 Awarded by the California Governor's Office of Emergency Services for FY22 Pass Through Grant Funding (SB 178 ­ Budget Act of 2022); and Authorization to Appropriate $1,900,000 for the Approved Wildfire Early Detection System Expenses. (CITY) D12. Consideration of a Real Property Improvement Contract and Lien Agreement for Case No. DRC2019­00381 Located at 8166 Foothill Boulevard. This Project has been Determined by Staff to be Exempt from the California Environment Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15303 – New Construction or Conversion of Small Structures. (CITY) Page 10 *DRAFT* May 3, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 5 D13. Consideration to Approve and Adopt Resolution Declaring its Intention to Order the Dissolution of Landscape Maintenance District No. 5 and Set a Public Hearing. (RESOLUTION NO. 2023­ 039) (CITY) D14. Consideration of a Request to Summarily Vacate Excess Right­of­Way along Arrow Route and Rochester Avenue related to project Case No. DRC2021­00320, Located at the Northeast Corner of Arrow Route and Rochester Avenue, 11770 Arrow Route (Street Vacation No. V­ 245). This Project has been determined by the Planning Commission to be Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15332 – In­ fill Development Projects. (RESOLUTION NO. 2023­040) (CITY) MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve Consent Calendar Items D1 through D14, with the amendment to item D7 outlined in the revised staff report. Motion carried 4-0. Absent: Mayor Michael. E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION E1. Consideration of Second Reading and Adoption of the Following: ORDINANCE NO. 1018 AN ORDINANCE OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE RANCHO CUCAMONGA MUNICIPAL CODE CONCERNING THE POWER COST ADJUSTMENT FACTOR MOTION: Moved by Council Member Scott, and seconded by Council Member Stickler, to waive full reading and adopt Ordinance No. 1018 by title only. Linda Troyan, MMC, City Clerk Services Director, read the title of Ordinance No. 1018. VOTES NOW CAST ON MOTION: Moved by Council Member Scott, and seconded by Council Member Stickler, to waive full reading and adopt Ordinance No. 1018 by title only. Motion carried, 4-0. Absent: Mayor Michael. F. ADMINISTRATIVE HEARING ITEM(S) F1. Consideration to Receive and File the Hermosa Avenue Pedestrian Crossings Study and Approve Staff Recommendations to Implement Crosswalk Improvements on Hermosa Avenue Between Base Line Road and 19th Street and on 19th Street Near Cartilla Avenue. (CITY) City Manager Gillison introduced Jason Welday, Director of Engineering Services, who provided the staff report along with a PowerPoint presentation for item F1. Mayor Pro Tem Kennedy opened the Administrative Hearing. Connie Grisby and James Kulbacki spoke in support of item F1 and thanked staff for engaging with the community to address their concerns and conducting the traffic study. Discussion ensued on proposed 2024 State legislation, short and long-term solutions, successful community outreach efforts and the traffic study that was conducted. Mayor Pro Tem Kennedy closed the Administrative Hearing. MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to approve staff recommendations to implement crosswalk improvements on Hermosa Avenue between Base Line Road and 19th Street and on 19th Street near Cartilla Avenue. Motion carried 4-0. Absent: Mayor Michael. G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT None.    Page 11 *DRAFT* May 3, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 5 H. CITY MANAGERS STAFF REPORT(S) None. I. COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS None. I2.INTER­AGENCY UPDATES Council Member Hutchison shared that he and Mayor Pro Tem Kennedy as members of the City’s Public Works Subcommittee met on April 26, 2023 and reviewed and discussed solid waste rate adjustments proposed by the City’s franchise waste hauler. J. CITY ATTORNEY ITEMS City Attorney Ghirelli noted that there was no reportable action taken during Closed Session held earlier that evening. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. L. ADJOURNMENT Mayor Pro Tem Kennedy adjourned the Council Meeting at 8:03 p.m. __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved:    Page 12 *DRAFT* May 17, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 4 May 17, 2023 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY, PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, May 17, 2023, in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 4:30 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Serita Young, Assistant City Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy City Manager/Civic and Cultural Services. A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. C. CITY MANAGER ANNOUNCEMENTS None. D. CONDUCT OF CLOSED SESSION D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE) D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12521 ARROW ROUTE AND 8688 ETIWANDA AVENUE, FURTHER IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR'S PARCEL NUMBER 0229­131­30 AND 31; NEGOTIATING PARTIES, JASON WELDAY, CITY ENGINEER, AND KELLY DEWITT, OVERLAND, PACIFIC, AND CUTLER, ON BEHALF OF THE CITY OF RANCHO CUCAMONGA, AND GOODMAN RANCHO SPE LLC, A DELAWARE LIMITED LIABILITY COMPANY, OWNER; REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH THE PROPERTY OWNERS SET FORTH ABOVE. (CITY) D3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: CITY OF RANCHO CUCAMONGA V. SOUTHERN CALIFORNIA EDISON COMPANY, SBSC CASE NO.: CIVSB2201969. (CITY) D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AS PARCEL NUMBERS 0227­12­156­0000 COMMONLY KNOWN AS ADDRESS 7089 ETIWANDA AVENUE, RANCHO CUCAMONGA, CA 91730; NEGOTIATING PARTIES MATT BURRIS, DEPUTY CITY MANAGER ECONOMIC AND COMMUNITY DEVELOPMENT, REPRESENTING THE CITY OF RANCHO CUCAMONGA, RAYMOND WOLFE, EXECUTIVE DIRECTOR, REPRESENTING SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA), REGARDING PRICE AND TERMS. (CITY)    Page 13 *DRAFT* May 17, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 4 D5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA; NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF PAYMENT. (CITY) E. RECESS The closed session recessed at 6:25 p.m. REGULAR MEETING – 7:00 p.m. CALL TO ORDER – COUNCIL CHAMBERS The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on May 17, 2023, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Michael called the meeting to order at 7:00 p.m. Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tem Lynne Kennedy and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Serita Young, Assistant City Attorney; and Linda A. Troyan, MMC, City Clerk Services Director. Council Member Scott led the Pledge of Allegiance. A. AMENDMENTS TO THE AGENDA None. B. ANNOUNCEMENTS/PRESENTATIONS B1. Presentation of a Proclamation Declaring the Month of May 2023 as Mental Health Awareness Month. Proclamation presented to Joanna Marrufo, Community Programs Coordinator and Healthy RC Community Partners. C. PUBLIC COMMUNICATIONS Kati Parker, Director/Vice President of Chino Basin Water Conservation District, invited the City Council to attend the Chino Groundwater Basin and Sustainability Tour on June 1, 2023. Janet Walton, thanked the City Council and community for a successful Day of Prayer event and offered a prayer. D. CONSENT CALENDAR Council Member Scott announced that she will need to abstain on item D2, due to a potential conflict of interest as her employer is Southern California Gas Company. D1. Consideration to Approve City and Fire District Bi­Weekly Payroll in the Total Amount of $2,018,721.52 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $3,895,650.69 Dated April 24, 2023, Through May 07, 2023, and City and Fire District Electronic Debit Registers for the Month of April in the Total Amount of $1,388,964.27. (CITY/FIRE) D2. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $31,933.04 Dated April 24, 2023, Through May 07, 2023. (CITY/FIRE)    Page 14 *DRAFT* May 17, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 4 D3. Consideration to Receive and File Current Investment Schedules as of April 30, 2023 for the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE) D4. Consideration to Accept and Allocate Augmentation Grant Revenue in the Amount of $3,000 Awarded by the California State Library for a Library of Things Outdoor Collection. (CITY) D5. Consideration to Approve a Single­Source Procurement and Execute a Contract with Allied Universal Security Services for Security Guard Services at Victoria Gardens Cultural Center in an Amount Not to Exceed $197,170. (CITY) D6. Consideration of a Professional Services Agreement with Dawson Productions, LLC for the Design, Layout, and Production of Healthy RC Living and RC Spotlight in the Amount of $75,000 Per Year for up to Four Years in an Amount Not to Exceed $300,000. (CITY) D7. Consideration of Amendment No. 3 to the Cooperative Agreement Between the San Bernardino County Transportation Authority (SBCTA) and the City of Rancho Cucamonga for the Rancho Cucamonga Metrolink Station. (CITY) D8. Consideration of a Right­of­Way Contract with San Bernardino County Transportation Authority for the Sale of a Permanent Access Easement Located at the Northwest Corner of Archibald Avenue and 8th Street Related to Construction of Metrolink's SCORE Program in the Amount of $13,015 and to Receive the Proceeds of the Sale into the Infrastructure Fund. (CITY) D9. Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0229­151­27, Which are Proposed to be Annexed Into CFD No. 85­1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No. 23­3 into Community Facilities District No. 85­1, Specifying Services Proposed to be Financed, to Set and Specify the Special Taxes Proposed to be Levied Within the Annexation Territory; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2023­005) (RESOLUTION NO. FD 2023­ 006) (FIRE) D10. Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0229­171­28, Which are Proposed to be Annexed Into CFD No. 85­1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No. 23­2 into Community Facilities District No. 85­1, Specifying Services Proposed to be Financed, to Set and Specify the Special Taxes Proposed to be Levied Within the Annexation Territory; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2023­007) (RESOLUTION NO. FD 2023­ 008) (FIRE) D11. Approval to Adopt an Annexation Map Showing Assessor Parcel Number 0229­162­04, 0229­ 162­05, 0229­162­11, 0229­162­12, and 0229­162­13, Which are Proposed to be Annexed Into CFD No. 85­1; Approval to Adopt a Resolution of Intention to Annex Territory Referred to as Annexation No. 23­1 into Community Facilities District No. 85­1, Specifying Services Proposed to be Financed, to Set and Specify the Special Taxes Proposed to be Levied Within the Annexation Territory; and Set a Time and Place for a Public Hearing Related to the Annexation. (RESOLUTION NO. FD 2023­009) (RESOLUTION NO. FD 2023­010) (FIRE) D12. Consideration to Adopt a Resolution, Approving the Updated Salary Schedules for the Rancho Cucamonga City Employees Association and Executive Management Employees Group for Fiscal Year 2022­23. (RESOLUTION NO. 2023­041) (CITY) D13. Consideration to Adopt a Resolution Allocating Road Maintenance and Rehabilitation Account (RMRA) Program Funds for Fiscal Year 2023/24. (RESOLUTION NO. 2023­042) (CITY) D14. Consideration to Approve the Amended Appropriations for Fiscal Year 2022/23. (CITY/FIRE) MOTION: Moved by Mayor Pro Tem Kennedy, seconded by Council Member Stickler, to approve Consent Calendar Items D1 through D14, with Council Member Scott abstaining on item D2, due to her employment with Southern California Gas Company. Motion carried 5-0.    Page 15 *DRAFT* May 17, 2023 | Fire Protection District, Housing Successor Agency, Successor Agency, Public Finance Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 4 E. CONSENT CALENDAR ORDINANCE(S) ­ SECOND READING/ADOPTION None. F. ADMINISTRATIVE HEARING ITEM(S) None. G. ADVERTISED PUBLIC HEARINGS ITEM(S) ­ CITY/FIRE DISTRICT G1. Public Hearing to Consider a Resolution for Placement of Special Assessments and Liens for Delinquent Solid Waste Accounts. (RESOLUTION NO. 2023­043) (CITY) City Manager Gillison introduced Marissa Ostos, Management Analyst I, who gave a staff report along with a PowerPoint presentation. Mayor Michael opened the Public Hearing. There were no public communications. Mayor Michael closed the Public Hearing. Council Member Hutchison encouraged property owners that are currently on the delinquency list for solid waste accounts to submit their payments to Burrtec before the July 10, 2023 deadline to avoid any penalties. MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to adopt Resolution No. 2023-043, for placement of Special Assessments and Liens for Delinquent Solid Waste Accounts. Motion carried 5-0. H. CITY MANAGERS STAFF REPORT(S) None. I. COUNCIL BUSINESS I1. COUNCIL ANNOUNCEMENTS None. I2.INTER­AGENCY UPDATES None. J. CITY ATTORNEY ITEMS Assistant City Attorney Young noted that there was no reportable action taken during Closed Session held earlier that evening. K. IDENTIFICATION OF ITEMS FOR NEXT MEETING None. L. ADJOURNMENT Mayor Michael adjourned the Council Meeting at 7:23 p.m. __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved:    Page 16 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Tamara L. Oatman, Finance Director Hiram Zavala, Senior Accountant SUBJECT:Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of $2,023,412.49 and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California Gas Company) in the Total Amount of $9,407,509.60 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Bi-weekly payroll is $1,294,304.70 and $729,107.79 for the City and the Fire District, respectively. Weekly check register amounts are $9,087,072.73 and $320,436.87 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 – Weekly Check Register    Page 17 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00015861 05/10/2023 360 DEEP CLEANING LLC 0.00 7,020.00 7,020.00 AP 00015862 05/10/2023 ABSOLUTE SECURITY INTERNATIONAL INC 27,647.38 0.00 27,647.38 AP 00015863 05/10/2023 AMAZON WEB SERVICES INC 3,719.39 0.00 3,719.39 AP 00015864 05/10/2023 ANDERSON'S PLAYSCHOOL 8,790.00 0.00 8,790.00 AP 00015865 05/10/2023 ASSI SECURITY 300.00 0.00 300.00 AP 00015866 05/10/2023 DATA TICKET INC 10,986.58 0.00 10,986.58 ***AP 00015867 05/10/2023 EMCOR SERVICES 41,445.00 6,422.00 47,867.00 AP 00015868 05/10/2023 MIDWEST TAPE LLC 614.28 0.00 614.28 AP 00015869 05/10/2023 SAN BERNARDINO COUNTY 211.00 0.00 211.00 AP 00015870 05/10/2023 SHELL ENERGY NORTH AMERICA 433,630.20 0.00 433,630.20 AP 00015871 05/10/2023 US DEPARTMENT OF ENERGY 10,684.84 0.00 10,684.84 AP 00015872 05/17/2023 ALL CITY MANAGEMENT SERVICES INC 16,912.64 0.00 16,912.64 AP 00015873 05/17/2023 ASSI SECURITY 750.00 0.00 750.00 AP 00015874 05/17/2023 CALIF GOVERNMENT VEBA / RANCHO CUCAMONGA 26,761.63 0.00 26,761.63 ***AP 00015875 05/17/2023 CRAYON SOFTWARE EXPERTS LLC 37,083.24 12,361.08 49,444.32 AP 00015876 05/17/2023 CT WEST INC 4,391.89 0.00 4,391.89 AP 00015877 05/17/2023 EMCOR SERVICES 12,460.00 0.00 12,460.00 ***AP 00015878 05/17/2023 GENERATOR SERVICES CO INC 7,450.00 4,736.03 12,186.03 AP 00015879 05/17/2023 MIDWEST TAPE LLC 2,027.19 0.00 2,027.19 AP 00015880 05/17/2023 RCCEA 1,485.50 0.00 1,485.50 AP 00015881 05/17/2023 RCPFA 13,670.93 0.00 13,670.93 AP 00015882 05/17/2023 RE ASTORIA 2 LLC 112,219.27 0.00 112,219.27 AP 00015883 05/17/2023 RIVERSIDE, CITY OF 6,909.00 0.00 6,909.00 AP 00015884 05/17/2023 YUNEX LLC 170,990.60 0.00 170,990.60 AP 00015885 05/23/2023 AHUMADA, ALEXANDER R 0.00 689.04 689.04 AP 00015886 05/23/2023 ALMAND, LLOYD 0.00 269.02 269.02 AP 00015887 05/23/2023 BANTAU, VICTORIA 0.00 415.50 415.50 AP 00015888 05/23/2023 BAZAL, SUSAN 0.00 269.02 269.02 AP 00015889 05/23/2023 BELL, MICHAEL L 0.00 1,834.18 1,834.18 AP 00015890 05/23/2023 BERRY, DAVID 0.00 689.04 689.04 AP 00015891 05/23/2023 BROCK, ROBIN 0.00 689.04 689.04 AP 00015892 05/23/2023 CAMPBELL, GERALD 0.00 415.50 415.50 AP 00015893 05/23/2023 CAMPBELL, STEVEN 0.00 689.04 689.04 AP 00015894 05/23/2023 CARNES, KENNETH 0.00 132.25 132.25 AP 00015895 05/23/2023 CLABBY, RICHARD 0.00 1,358.28 1,358.28 AP 00015896 05/23/2023 CLOUGHESY, DONALD R 0.00 2,429.73 2,429.73 AP 00015897 05/23/2023 CORCORAN, ROBERT ANTHONY 0.00 841.59 841.59 AP 00015898 05/23/2023 COSTELLO, DENNIS M 0.00 2,459.14 2,459.14 AP 00015899 05/23/2023 COX, KARL 0.00 689.04 689.04 AP 00015900 05/23/2023 CRANE, RALPH 0.00 689.04 689.04 AP 00015901 05/23/2023 CROSSLAND, WILBUR 0.00 415.50 415.50 AP 00015902 05/23/2023 CURATALO, JAMES 0.00 1,261.61 1,261.61 AP 00015903 05/23/2023 DAGUE, JAMES 0.00 689.04 689.04 AP 00015904 05/23/2023 DAVENPORT, JAY 0.00 2,459.14 2,459.14 AP 00015905 05/23/2023 DE ANTONIO, SUSAN 0.00 841.59 841.59 AP 00015906 05/23/2023 DEANS, JACKIE 0.00 269.02 269.02 AP 00015907 05/23/2023 EAGLESON, MICHAEL 0.00 1,834.18 1,834.18 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 18 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00015908 05/23/2023 EGGERS, ROBERT 0.00 1,272.92 1,272.92 AP 00015909 05/23/2023 FEJERAN, TIM 0.00 1,811.06 1,811.06 AP 00015910 05/23/2023 FRITCHEY, JOHN D 0.00 521.58 521.58 AP 00015911 05/23/2023 HEYDE, DONALD 0.00 689.04 689.04 AP 00015912 05/23/2023 HOLT, DANNY G 0.00 1,361.42 1,361.42 AP 00015913 05/23/2023 INTERLICCHIA, ROSALYN 0.00 269.02 269.02 AP 00015914 05/23/2023 JERKINS, PATRICK 0.00 1,358.28 1,358.28 AP 00015915 05/23/2023 KILMER, STEPHEN 0.00 1,358.28 1,358.28 AP 00015916 05/23/2023 KIRKPATRICK, WILLIAM M 0.00 791.73 791.73 AP 00015917 05/23/2023 LANE, WILLIAM 0.00 689.04 689.04 AP 00015918 05/23/2023 LARKIN, DAVID W 0.00 1,358.28 1,358.28 AP 00015919 05/23/2023 LEE, ALLAN J 0.00 269.02 269.02 AP 00015920 05/23/2023 LENZE, PAUL E 0.00 689.04 689.04 AP 00015921 05/23/2023 LONCAR, PHILIP 0.00 1,856.80 1,856.80 AP 00015922 05/23/2023 LONGO, JOE 0.00 132.25 132.25 AP 00015923 05/23/2023 LUTTRULL, DARRELL 0.00 415.50 415.50 AP 00015924 05/23/2023 MACKALL, BEVERLY 0.00 132.25 132.25 AP 00015925 05/23/2023 MAYFIELD, RON 0.00 689.04 689.04 AP 00015926 05/23/2023 MCKEE, JOHN 0.00 689.04 689.04 AP 00015927 05/23/2023 MCNEIL, KENNETH 0.00 689.04 689.04 AP 00015928 05/23/2023 MICHAEL, L. DENNIS 0.00 689.04 689.04 AP 00015929 05/23/2023 MORGAN, BYRON 0.00 1,278.46 1,278.46 AP 00015930 05/23/2023 MYSKOW, DENNIS 0.00 1,358.28 1,358.28 AP 00015931 05/23/2023 NAUMAN, MICHAEL 0.00 415.50 415.50 AP 00015932 05/23/2023 NELSON, MARY JANE 0.00 132.25 132.25 AP 00015933 05/23/2023 NOREEN, ERIC 0.00 2,429.73 2,429.73 AP 00015934 05/23/2023 O'BRIEN, TOM 0.00 1,834.18 1,834.18 AP 00015935 05/23/2023 PLOUNG, MICHAEL J 0.00 689.04 689.04 AP 00015936 05/23/2023 POST, MICHAEL R 0.00 1,856.80 1,856.80 AP 00015937 05/23/2023 PROULX, PATRICK 0.00 1,261.61 1,261.61 AP 00015938 05/23/2023 REDMOND, MICHAEL 0.00 689.04 689.04 AP 00015939 05/23/2023 ROBERTS, BRENT 0.00 852.90 852.90 AP 00015940 05/23/2023 ROBERTS, CHERYL L 0.00 2,459.14 2,459.14 AP 00015941 05/23/2023 ROEDER, JEFFREY 0.00 1,261.61 1,261.61 AP 00015942 05/23/2023 ROJER, IVAN M 0.00 1,811.06 1,811.06 AP 00015943 05/23/2023 SALISBURY, THOMAS 0.00 689.04 689.04 AP 00015944 05/23/2023 SMITH, RONALD 0.00 415.50 415.50 AP 00015945 05/23/2023 SORENSEN, SCOTT D 0.00 1,272.92 1,272.92 AP 00015946 05/23/2023 SPAIN, WILLIAM 0.00 415.50 415.50 AP 00015947 05/23/2023 SULLIVAN, JAMES 0.00 415.50 415.50 AP 00015948 05/23/2023 TAYLOR, STEVEN 0.00 2,429.73 2,429.73 AP 00015949 05/23/2023 TOLL, RICHARD 0.00 2,429.73 2,429.73 AP 00015950 05/23/2023 TULEY, TERRY 0.00 1,834.18 1,834.18 AP 00015951 05/23/2023 VANDERKALLEN, FRANCIS 0.00 689.04 689.04 AP 00015952 05/23/2023 VARNEY, ANTHONY 0.00 689.04 689.04 AP 00015953 05/23/2023 WALTON, KEVIN 0.00 1,392.71 1,392.71 AP 00015954 05/23/2023 YOWELL, TIMOTHY A 0.00 689.04 689.04 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:2 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 19 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00015955 05/24/2023 360 DEEP CLEANING LLC 0.00 5,814.00 5,814.00 AP 00015956 05/24/2023 ALLIANT INSURANCE SERVICES INC 3,618.35 0.00 3,618.35 AP 00015957 05/24/2023 ASSI SECURITY 1,845.00 0.00 1,845.00 AP 00015958 05/24/2023 CIVIC SOLUTIONS INC 7,266.25 0.00 7,266.25 AP 00015959 05/24/2023 ECONOLITE CONTROL PRODUCTS INC 32,233.94 0.00 32,233.94 AP 00015960 05/24/2023 ELECNOR BELCO ELECTRIC INC 32,765.50 0.00 32,765.50 ***AP 00015961 05/24/2023 EMCOR SERVICES 164,433.50 437.83 164,871.33 AP 00015962 05/24/2023 FEHR & PEERS 6,340.00 0.00 6,340.00 AP 00015963 05/24/2023 GENERATOR SERVICES CO INC 0.00 818.47 818.47 AP 00015964 05/24/2023 GENTRY BROTHERS INC 72,523.83 0.00 72,523.83 ***AP 00015965 05/24/2023 GOLDEN STATE RISK MANAGEMENT AUTHORITY 137,369.00 1,393.00 138,762.00 AP 00015966 05/24/2023 INTERWEST CONSULTING GROUP INC 95.00 0.00 95.00 AP 00015967 05/24/2023 MICHAEL BAKER INTERNATIONAL INC 30,257.50 0.00 30,257.50 AP 00015968 05/24/2023 SAN BERNARDINO COUNTY SHERIFF'S DEPT 3,850,485.00 0.00 3,850,485.00 AP 00015969 05/24/2023 SARGENT TOWN PLANNING INC 34,746.86 0.00 34,746.86 AP 00015970 05/24/2023 YUNEX LLC 13,550.40 0.00 13,550.40 AP 00432051 05/10/2023 4 IMPRINT INC 0.00 352.30 352.30 AP 00432052 05/10/2023 49ER COMMUNICATIONS INC 0.00 61.88 61.88 AP 00432053 05/10/2023 AFLAC 3,719.22 0.00 3,719.22 AP 00432054 05/10/2023 AIRGAS USA LLC 0.00 359.35 359.35 AP 00432055 05/10/2023 ALLSTAR FIRE EQUIPMENT INC 0.00 514.96 514.96 AP 00432056 05/10/2023 ALTA LOMA SCHOOL DISTRICT 0.00 1,000.00 1,000.00 AP 00432057 05/10/2023 ANDERSON, JONATHON 75.11 0.00 75.11 AP 00432058 05/10/2023 AP TRITON LLC 0.00 11,205.25 11,205.25 AP 00432059 05/10/2023 ARCHIBALD FLOWERS 850.00 0.00 850.00 AP 00432060 05/10/2023 AUFBAU CORPORATION 63,733.00 0.00 63,733.00 AP 00432061 05/10/2023 BAKER & TAYLOR LLC 440.00 0.00 440.00 ***AP 00432062 05/10/2023 BANK OF NEW YORK MELLON, THE 1,750.00 1,377.30 3,127.30 AP 00432063 05/10/2023 BERN MARIE'S PROMOTIONAL PRODUCTS 269.57 0.00 269.57 AP 00432064 05/10/2023 BLUE MAPLE CONSTRUCTION 13,365.00 0.00 13,365.00 AP 00432065 05/10/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 22,197.61 0.00 22,197.61 AP 00432066 05/10/2023 BRINKS INCORPORATED 2,792.96 0.00 2,792.96 AP 00432067 05/10/2023 BRYAN, KERRIE 48.76 0.00 48.76 AP 00432068 05/10/2023 C V W D 328.00 0.00 328.00 AP 00432072 05/10/2023 C V W D 25,643.97 0.00 25,643.97 AP 00432073 05/10/2023 CAL FIRE 0.00 980.00 980.00 AP 00432074 05/10/2023 CALIF UNDERGROUND FAC SAFE EXCAVATION BOARD 42.92 0.00 42.92 AP 00432075 05/10/2023 CAN/AM TECHNOLOGIES INC 6,700.00 0.00 6,700.00 AP 00432076 05/10/2023 CHAMPION AWARDS & SPECIALTIES 107.75 0.00 107.75 ***AP 00432077 05/10/2023 CHARTER COMMUNICATIONS 1,444.19 6,129.42 7,573.61 AP 00432078 05/10/2023 CHESTER, DEREK A 82.82 0.00 82.82 AP 00432079 05/10/2023 CINTAS CORPORATION 0.00 1,253.38 1,253.38 AP 00432080 05/10/2023 COMMUNITY WORKS DESIGN GROUP 251.50 0.00 251.50 AP 00432081 05/10/2023 CORODATA MEDIA STORAGE INC 78.29 0.00 78.29 AP 00432082 05/10/2023 COUNSELING TEAM INTERNATIONAL, THE 0.00 2,481.25 2,481.25 ***AP 00432083 05/10/2023 DAISYECO INC 254.20 1,163.19 1,417.39 AP 00432084 05/10/2023 DENG, CHAO 500.00 0.00 500.00 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:3 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 20 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432085 05/10/2023 ECOHERO SHOW LLC, THE 1,200.00 0.00 1,200.00 AP 00432086 05/10/2023 EIGHTH AVENUE ENTERPRISE LLC 336.18 0.00 336.18 AP 00432087 05/10/2023 EMERGENCY MEDICAL SERVICES AUTHORITY 0.00 37.00 37.00 AP 00432088 05/10/2023 ENGRAVE 'N EMBROIDER THINGS 2,993.74 0.00 2,993.74 AP 00432090 05/10/2023 EXECUTIVE DETAIL SERVICES 0.00 260.00 260.00 AP 00432091 05/10/2023 FLEETPRIDE 0.00 64.12 64.12 ***AP 00432093 05/10/2023 FRONTIER COMM 3,259.01 747.95 4,006.96 AP 00432094 05/10/2023 G/M BUSINESS INTERIORS 99.13 0.00 99.13 AP 00432095 05/10/2023 GABEL & SCHUBERT INC 65.36 0.00 65.36 AP 00432096 05/10/2023 GARNICA GARDENING 25.42 0.00 25.42 AP 00432097 05/10/2023 GBS LINENS 855.76 0.00 855.76 AP 00432098 05/10/2023 GENTRY BROTHERS INC 1,249,759.03 0.00 1,249,759.03 ***AP 00432099 05/10/2023 GRAINGER 386.61 590.65 977.26 AP 00432100 05/10/2023 GRAPHICS FACTORY PRINTING INC 1,873.78 0.00 1,873.78 AP 00432101 05/10/2023 GRAYBAR ELECTRIC COMPANY INC 31.70 0.00 31.70 AP 00432102 05/10/2023 HAMILTON, MONIQUE 525.00 0.00 525.00 AP 00432103 05/10/2023 HOMECOMING AT THE RESORT 733.07 0.00 733.07 AP 00432104 05/10/2023 HOSE-MAN INC 0.00 140.28 140.28 AP 00432105 05/10/2023 HOYT'S ACE HARDWARE 0.00 131.86 131.86 AP 00432106 05/10/2023 HR GREEN PACIFIC INC 35,593.00 0.00 35,593.00 AP 00432107 05/10/2023 HUDSON AUDIO WORKS 6,000.00 0.00 6,000.00 AP 00432108 05/10/2023 IMAGINE COURT REPORTING 1,088.17 0.00 1,088.17 AP 00432109 05/10/2023 INLAND OVERHEAD DOOR COMPANY 0.00 504.00 504.00 AP 00432110 05/10/2023 INLAND VALLEY REPERTORY THEATRE 14,000.00 0.00 14,000.00 AP 00432111 05/10/2023 INTERNATIONAL LANGUAGE SCHOOL FOR 784.00 0.00 784.00 AP 00432112 05/10/2023 ITERIS INC 3,300.00 0.00 3,300.00 AP 00432113 05/10/2023 ITRON INC 9,644.00 0.00 9,644.00 AP 00432114 05/10/2023 JACOBO, STEPHANIE 400.00 0.00 400.00 AP 00432115 05/10/2023 JAIKUMAR, ARVIND 66.89 0.00 66.89 AP 00432116 05/10/2023 JENKINS, CAREY 31.53 0.00 31.53 AP 00432117 05/10/2023 KALDAS, REJAN 8.99 0.00 8.99 AP 00432118 05/10/2023 KHAN, SADIA 425.00 0.00 425.00 AP 00432119 05/10/2023 LITTLE BEAR PRODUCTIONS 75.00 0.00 75.00 AP 00432120 05/10/2023 MARIPOSA LANDSCAPES INC 40,608.23 0.00 40,608.23 AP 00432121 05/10/2023 NAPA AUTO PARTS 334.89 0.00 334.89 AP 00432122 05/10/2023 NATIONAL CNG & FLEET SERVICE 14,400.36 0.00 14,400.36 AP 00432123 05/10/2023 NATIONAL UTILITY LOCATORS LLC 2,660.00 0.00 2,660.00 AP 00432124 05/10/2023 NINYO & MOORE 0.00 18,691.75 18,691.75 AP 00432125 05/10/2023 NORTH NET FIRE TRAINING CENTER 0.00 1,800.00 1,800.00 AP 00432126 05/10/2023 ODP BUSINESS SOLUTIONS LLC 86.35 0.00 86.35 AP 00432127 05/10/2023 ORTIZ CARRENO, FABIAN EUGENIO 250.00 0.00 250.00 AP 00432128 05/10/2023 PACIFIC MH CONSTRUCTION INC 15,000.00 0.00 15,000.00 AP 00432129 05/10/2023 PALMER CONSULTING 6,510.00 0.00 6,510.00 AP 00432130 05/10/2023 PARTS AUTHORITY LLC, THE 84.35 0.00 84.35 ***AP 00432131 05/10/2023 PFM ASSET MANAGEMENT LLC 28,688.91 5,374.68 34,063.59 ***AP 00432132 05/10/2023 PSA PRINT GROUP 215.50 43.10 258.60 AP 00432133 05/10/2023 PUBLIC GROUP OF CA LLC, THE 20.11 0.00 20.11 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:4 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 21 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432134 05/10/2023 PYRO SPECTACULARS INC 20,398.50 0.00 20,398.50 AP 00432135 05/10/2023 RANCHO CUCAMONGA CHAMBER OF COMMERCE 31,660.00 0.00 31,660.00 AP 00432136 05/10/2023 RANCHO SMOG CENTER 99.90 0.00 99.90 AP 00432137 05/10/2023 RDO EQUIPMENT COMPANY 1,840.46 0.00 1,840.46 AP 00432138 05/10/2023 RESOURCE ENVIROMENTAL INC 136,884.57 0.00 136,884.57 AP 00432139 05/10/2023 RIALTO UNIFIED SCHOOL DISTRICT 3,600.00 0.00 3,600.00 AP 00432140 05/10/2023 SAN ANTONIO REGIONAL HOSPITAL 0.00 1,000.00 1,000.00 AP 00432141 05/10/2023 SHIELDS, JASON 113.09 0.00 113.09 ***AP 00432142 05/10/2023 SHRED PROS 60.00 63.00 123.00 AP 00432143 05/10/2023 SIGN SHOP, THE 59.26 0.00 59.26 ***AP 00432145 05/10/2023 SOUTHERN CALIFORNIA EDISON 127,978.62 2,987.16 130,965.78 AP 00432146 05/10/2023 SOUTHERN CALIFORNIA EDISON 515.32 0.00 515.32 AP 00432147 05/10/2023 SOUTHERN CALIFORNIA EDISON 221.88 0.00 221.88 ***AP 00432148 05/10/2023 SOUTHERN CALIFORNIA EDISON 890.56 2,077.98 2,968.54 AP 00432149 05/10/2023 SOVIC CREATIVE 4,500.00 0.00 4,500.00 AP 00432150 05/10/2023 STERLING COFFEE SERVICE 1,652.00 0.00 1,652.00 AP 00432151 05/10/2023 TINKER GLASS CONTRACTORS INC 2,100.00 0.00 2,100.00 AP 00432152 05/10/2023 TRADER, SHERYL 92.84 0.00 92.84 AP 00432153 05/10/2023 TSAI FONG BOOKS INC 498.84 0.00 498.84 AP 00432154 05/10/2023 TURF STAR INC 36,868.82 0.00 36,868.82 AP 00432155 05/10/2023 U.S. BANK PARS ACCT #6746022500 17,344.50 0.00 17,344.50 AP 00432156 05/10/2023 U.S. BANK PARS ACCT #6746022500 1,065.49 0.00 1,065.49 AP 00432157 05/10/2023 UNDERGROUND SERVICE ALERT/SC 153.50 0.00 153.50 AP 00432158 05/10/2023 UNIVERSAL FLEET SUPPLY 0.00 428.30 428.30 AP 00432159 05/10/2023 UPS 76.37 0.00 76.37 AP 00432160 05/10/2023 UPSCO POWERSAFE SYSTEMS INC 0.00 600.00 600.00 AP 00432161 05/10/2023 VERTICAL SUPPLY GROUP 0.00 4,809.86 4,809.86 AP 00432162 05/10/2023 VIRTUAL PROJECT MANAGER LLC 500.00 0.00 500.00 AP 00432163 05/10/2023 VOTH, PETER 17.43 0.00 17.43 AP 00432164 05/10/2023 VSA INC 5,824.00 0.00 5,824.00 AP 00432165 05/10/2023 VULCAN MATERIALS COMPANY 108.18 0.00 108.18 AP 00432166 05/10/2023 WALTERS WHOLESALE ELECTRIC CO 0.00 4,613.24 4,613.24 ***AP 00432167 05/10/2023 WAXIE SANITARY SUPPLY 10,238.89 215.38 10,454.27 AP 00432168 05/10/2023 WEST COAST ARBORISTS INC 17,751.85 0.00 17,751.85 AP 00432169 05/10/2023 WEST COAST FIRE SALES 0.00 622.26 622.26 AP 00432170 05/10/2023 WINZER CORPORATION 0.00 225.10 225.10 AP 00432171 05/10/2023 WYMAN, LINDA 25.80 0.00 25.80 AP 00432172 05/17/2023 ACCESS HARDWARE SUPPLY INC 10,000.00 0.00 10,000.00 AP 00432173 05/17/2023 AFLAC 24.58 0.00 24.58 AP 00432174 05/17/2023 AFLAC 3,409.82 0.00 3,409.82 AP 00432175 05/17/2023 ALVAREZ-NUNEZ, LUCY 65.37 0.00 65.37 AP 00432176 05/17/2023 AME BUILDERS INC 97,172.55 0.00 97,172.55 AP 00432177 05/17/2023 ANIMAL HEALTH DIAGNOSTIC CENTER 326.00 0.00 326.00 AP 00432178 05/17/2023 ANTELOPE EXPANSION 3B LLC 17,860.74 0.00 17,860.74 AP 00432179 05/17/2023 BAILEY, LAYTONIA 100.00 0.00 100.00 AP 00432180 05/17/2023 BARBARA'S ANSWERING SERVICE 552.00 0.00 552.00 AP 00432181 05/17/2023 BEST OUTDOOR POWER INLAND LLC 1,881.10 0.00 1,881.10 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:5 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 22 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432182 05/17/2023 BOOT BARN INC 1,845.46 0.00 1,845.46 AP 00432183 05/17/2023 BRIGHTVIEW LANDSCAPE SERVICES INC 19,714.32 0.00 19,714.32 AP 00432184 05/17/2023 BURRIS, MATT 1,204.64 0.00 1,204.64 AP 00432185 05/17/2023 C V W D 0.00 745.99 745.99 ***AP 00432189 05/17/2023 C V W D 21,791.00 650.81 22,441.81 AP 00432190 05/17/2023 CALIFORNIA, STATE OF 200.00 0.00 200.00 AP 00432191 05/17/2023 CALIFORNIA, STATE OF 50.00 0.00 50.00 AP 00432192 05/17/2023 CALIFORNIA, STATE OF 342.73 0.00 342.73 AP 00432193 05/17/2023 CALIFORNIA, STATE OF 32.26 0.00 32.26 AP 00432194 05/17/2023 CalPERS LONG-TERM CARE PROGRAM 221.35 0.00 221.35 AP 00432196 05/17/2023 CFED 0.00 236.00 236.00 AP 00432197 05/17/2023 CHAMPION FIRE SYSTEMS INC 4,590.10 0.00 4,590.10 AP 00432198 05/17/2023 CINTAS CORPORATION 3,137.04 0.00 3,137.04 AP 00432199 05/17/2023 COLE, MICHAEL 47.26 0.00 47.26 AP 00432200 05/17/2023 COMPETITION ROOFING INC 302.92 0.00 302.92 AP 00432201 05/17/2023 COVETRUS NORTH AMERICA 240.01 0.00 240.01 AP 00432202 05/17/2023 COX, ELISA 54.87 0.00 54.87 AP 00432203 05/17/2023 CURIEL, MARIBEL 41.98 0.00 41.98 AP 00432204 05/17/2023 D & K CONCRETE COMPANY 2,441.62 0.00 2,441.62 AP 00432205 05/17/2023 DAN'S LAWNMOWER CENTER 4,081.97 0.00 4,081.97 AP 00432206 05/17/2023 DEPARTMENT OF JUSTICE 945.00 0.00 945.00 AP 00432207 05/17/2023 DEPENDABLE COMPANY INC 30.00 0.00 30.00 AP 00432208 05/17/2023 DICUS SHERIFF-CORONER, SHANNON D 931.60 0.00 931.60 AP 00432209 05/17/2023 DIRECTV 22.25 0.00 22.25 AP 00432210 05/17/2023 DISASTER MANAGEMENT SYSTEMS INC 4,350.36 0.00 4,350.36 AP 00432211 05/17/2023 EMPLOYMENT DEVELOPMENT DEPT 2,029.00 0.00 2,029.00 AP 00432212 05/17/2023 EXPERIAN 52.00 0.00 52.00 AP 00432213 05/17/2023 FEAST INC 0.00 1,000.00 1,000.00 AP 00432214 05/17/2023 FEDERAL EXPRESS CORP 34.01 0.00 34.01 AP 00432215 05/17/2023 FEDERAL EXPRESS CORP 78.93 0.00 78.93 AP 00432216 05/17/2023 FEDERAL EXPRESS CORP 49.44 0.00 49.44 AP 00432217 05/17/2023 FLEETCREW 125.00 0.00 125.00 AP 00432218 05/17/2023 FUEL SERV 554.20 0.00 554.20 AP 00432219 05/17/2023 FUNK DOCTORS, THE 260.00 0.00 260.00 AP 00432220 05/17/2023 G/M BUSINESS INTERIORS 1,320.32 0.00 1,320.32 AP 00432221 05/17/2023 GAIL MATERIALS 2,699.30 0.00 2,699.30 AP 00432222 05/17/2023 GATEWAY PET CEMETERY & CREMATORY 300.00 0.00 300.00 AP 00432223 05/17/2023 GLOBALSTAR USA 176.19 0.00 176.19 ***AP 00432224 05/17/2023 GRAINGER 2,148.51 99.09 2,247.60 AP 00432225 05/17/2023 GRAPHICS FACTORY PRINTING INC 301.70 0.00 301.70 AP 00432226 05/17/2023 GRAYBAR ELECTRIC COMPANY INC 48,426.79 0.00 48,426.79 AP 00432227 05/17/2023 HAAKER EQUIPMENT COMPANY 678.41 0.00 678.41 AP 00432228 05/17/2023 HARDY & HARPER INC 63,983.99 0.00 63,983.99 AP 00432229 05/17/2023 HDL COREN & CONE 4,969.75 0.00 4,969.75 AP 00432230 05/17/2023 HERITAGE WELLNESS COLLECTIVE 701.00 0.00 701.00 AP 00432231 05/17/2023 HILL'S PET NUTRITION SALES INC 394.04 0.00 394.04 AP 00432232 05/17/2023 HOLLIDAY ROCK CO INC 3,909.69 0.00 3,909.69 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:6 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 23 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432233 05/17/2023 HOME DEPOT CREDIT SERVICES 2,890.88 0.00 2,890.88 AP 00432234 05/17/2023 HP COMMUNICATIONS INC 1,500.00 0.00 1,500.00 AP 00432235 05/17/2023 INLAND OVERHEAD DOOR COMPANY 0.00 2,649.00 2,649.00 AP 00432236 05/17/2023 INTERSTATE ALL BATTERY CENTER 322.15 0.00 322.15 AP 00432237 05/17/2023 ITERIS INC 32,141.45 0.00 32,141.45 AP 00432238 05/17/2023 JOHNNY ALLEN TENNIS ACADEMY 2,712.00 0.00 2,712.00 AP 00432239 05/17/2023 JONES, JONATHAN 23.90 0.00 23.90 AP 00432240 05/17/2023 K-K WOODWORKING 113.06 0.00 113.06 AP 00432241 05/17/2023 KIMBALL MIDWEST 1,096.16 0.00 1,096.16 AP 00432242 05/17/2023 KME FIRE APPARATUS 0.00 280.13 280.13 AP 00432243 05/17/2023 KVL TIRES INC 678.60 0.00 678.60 AP 00432244 05/17/2023 LANCE SOLL & LUNGHARD 19,000.00 0.00 19,000.00 AP 00432245 05/17/2023 LAZER MEDIA 1,000.00 0.00 1,000.00 AP 00432246 05/17/2023 LEIGHTON CONSULTING INC 20,547.42 0.00 20,547.42 AP 00432247 05/17/2023 LEVEL 3 COMMUNICATIONS LLC 6,119.51 0.00 6,119.51 AP 00432248 05/17/2023 LIFE-ASSIST INC 0.00 1,137.64 1,137.64 AP 00432249 05/17/2023 LITTLE BEAR PRODUCTIONS 6,236.00 0.00 6,236.00 AP 00432250 05/17/2023 LN CURTIS & SONS 0.00 26,398.10 26,398.10 ***AP 00432252 05/17/2023 LOWES COMPANIES INC 6,023.58 1,786.91 7,810.49 AP 00432253 05/17/2023 LUO, BIN 84.69 0.00 84.69 AP 00432254 05/17/2023 MAGELLAN ADVISORS LLC 6,000.00 0.00 6,000.00 AP 00432255 05/17/2023 MARIPOSA LANDSCAPES INC 24,848.21 0.00 24,848.21 AP 00432256 05/17/2023 MARK CHRISTOPHER INC 1,592.72 0.00 1,592.72 AP 00432257 05/17/2023 MC WIL SPORTS SURFACES INC 12,400.00 0.00 12,400.00 AP 00432258 05/17/2023 MCI 33.89 0.00 33.89 ***AP 00432259 05/17/2023 MCMASTER-CARR SUPPLY COMPANY 105.33 128.60 233.93 AP 00432260 05/17/2023 MERRIMAC PETROLEUM INC 34,644.10 0.00 34,644.10 AP 00432261 05/17/2023 MONTOYA, ADRIAN RUSSELL 15.00 0.00 15.00 AP 00432262 05/17/2023 MUNICIPAL EMERGENCY SERVICES INC 0.00 1,780.51 1,780.51 AP 00432263 05/17/2023 NAPA AUTO PARTS 0.00 132.75 132.75 AP 00432264 05/17/2023 NATIONAL UTILITY LOCATORS LLC 770.00 0.00 770.00 AP 00432265 05/17/2023 NEW COLOR SILK SCREEN & GRAPHICS 119.06 0.00 119.06 AP 00432266 05/17/2023 NEW MEXICO CHILD SUPPORT 196.91 0.00 196.91 AP 00432267 05/17/2023 NEXTECH SYSTEMS INC 17,252.25 0.00 17,252.25 AP 00432268 05/17/2023 NUNEZ, FLAVIO 300.00 0.00 300.00 AP 00432269 05/17/2023 NUTRIEN AG SOLUTIONS INC 1,516.58 0.00 1,516.58 ***AP 00432270 05/17/2023 OCCUPATIONAL HEALTH CENTERS OF CA 3,127.50 414.22 3,541.72 AP 00432271 05/17/2023 ODP BUSINESS SOLUTIONS LLC 1,994.34 0.00 1,994.34 AP 00432272 05/17/2023 OPEN APPS INC 17,443.34 0.00 17,443.34 ***AP 00432273 05/17/2023 OWEN GROUP LIMITED PARTNERSHIP 11,638.50 3,879.50 15,518.00 AP 00432274 05/17/2023 PALACIOS, JENNIFER 48.47 0.00 48.47 AP 00432275 05/17/2023 POSTAL PERFECT 270.00 0.00 270.00 AP 00432276 05/17/2023 PRE-PAID LEGAL SERVICES INC 53.36 0.00 53.36 AP 00432277 05/17/2023 PRIME GLASS 348.45 0.00 348.45 AP 00432278 05/17/2023 PROBOLSKY RESEARCH 42,200.00 0.00 42,200.00 AP 00432279 05/17/2023 PSA PRINT GROUP 204.73 0.00 204.73 AP 00432280 05/17/2023 PUMPMAN LLC 21,441.00 0.00 21,441.00 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:7 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 24 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432281 05/17/2023 RANCHO CUCAMONGA CHAMBER OF COMMERCE 1,366.00 0.00 1,366.00 AP 00432282 05/17/2023 RANCHO CUCAMONGA QUAKES 8,164.00 0.00 8,164.00 AP 00432283 05/17/2023 RBM LOCK & KEY SERVICE 65.03 0.00 65.03 AP 00432284 05/17/2023 RDO EQUIPMENT COMPANY 151.16 0.00 151.16 AP 00432285 05/17/2023 RED WING BUSINESS ADVANTAGE ACCOUNT 355.00 0.00 355.00 AP 00432286 05/17/2023 S.CALIF MUNICIPAL ATHLETIC FEDERATION 225.00 0.00 225.00 AP 00432287 05/17/2023 SAN BERNARDINO CO AUDITOR CONT 15,269.29 0.00 15,269.29 AP 00432288 05/17/2023 SAN BERNARDINO CTY AUDITOR CONTROLLER 2,045.26 0.00 2,045.26 AP 00432289 05/17/2023 SBPEA 2,484.28 0.00 2,484.28 AP 00432290 05/17/2023 SCOTT MCLEOD PLUMBING INC 45,650.00 0.00 45,650.00 AP 00432291 05/17/2023 SECURITY SIGNAL SERVICE'S INC 218.29 0.00 218.29 AP 00432292 05/17/2023 SHOETERIA INC 395.00 0.00 395.00 AP 00432293 05/17/2023 SHRED PROS 115.00 0.00 115.00 AP 00432294 05/17/2023 SIGN SHOP, THE 96.98 0.00 96.98 AP 00432295 05/17/2023 SILVER & WRIGHT LLP 2,792.25 0.00 2,792.25 AP 00432296 05/17/2023 SITEONE LANDSCAPE SUPPLY LLC 163.63 0.00 163.63 ***AP 00432299 05/17/2023 SOUTHERN CALIFORNIA EDISON 6,052.22 839.83 6,892.05 AP 00432300 05/17/2023 SPIEGEL, TANYA 300.00 0.00 300.00 AP 00432301 05/17/2023 SPORTS FACILITIES GROUP INC 2,308.88 0.00 2,308.88 ***AP 00432302 05/17/2023 STANLEY PEST CONTROL 2,150.00 810.00 2,960.00 AP 00432303 05/17/2023 SURBER, SHARON 27.00 0.00 27.00 AP 00432304 05/17/2023 THIBAULT, DIANA 116.26 0.00 116.26 AP 00432305 05/17/2023 TINKER GLASS CONTRACTORS INC 3,022.00 0.00 3,022.00 AP 00432306 05/17/2023 TOWILL INC 3,645.00 0.00 3,645.00 AP 00432307 05/17/2023 ULINE 223.67 0.00 223.67 AP 00432308 05/17/2023 UNITY COURIER SERVICE INC 1,349.27 0.00 1,349.27 AP 00432309 05/17/2023 URBAN ARENA 1,420.00 0.00 1,420.00 AP 00432310 05/17/2023 URBAN ARENA 2,300.00 0.00 2,300.00 AP 00432311 05/17/2023 URBAN ARENA 2,115.00 0.00 2,115.00 AP 00432312 05/17/2023 URBAN ARENA 690.00 0.00 690.00 AP 00432313 05/17/2023 VELOCITY TRUCK CENTERS 450.44 0.00 450.44 AP 00432314 05/17/2023 VERIZON 41.02 0.00 41.02 AP 00432315 05/17/2023 VERIZON WIRELESS - LA 248.96 0.00 248.96 AP 00432316 05/17/2023 VERIZON WIRELESS - LA 6,299.95 0.00 6,299.95 AP 00432317 05/17/2023 VERIZON WIRELESS - LA 7,003.65 0.00 7,003.65 AP 00432318 05/17/2023 VIDAURE, ROBERT 500.00 0.00 500.00 AP 00432319 05/17/2023 VISION SERVICE PLAN CA 11,261.67 0.00 11,261.67 AP 00432320 05/17/2023 WEST COAST ARBORISTS INC 15,517.20 0.00 15,517.20 AP 00432321 05/17/2023 WESTLAND GROUP INC 7,088.50 0.00 7,088.50 AP 00432322 05/17/2023 WILSON & BELL AUTO SERVICE 300.00 0.00 300.00 AP 00432323 05/17/2023 WINGSON, KYLE 3,300.00 0.00 3,300.00 AP 00432324 05/17/2023 WRUCK, SANDY 14.52 0.00 14.52 AP 00432325 05/17/2023 XIBITZ INC 193,107.73 0.00 193,107.73 AP 00432326 05/23/2023 CERVANTES, CYLINA 0.00 7,244.24 7,244.24 AP 00432327 05/23/2023 MAGNUSON, PETER 0.00 1,878.60 1,878.60 AP 00432328 05/23/2023 RODRIGUEZ, VICTOR 0.00 689.04 689.04 AP 00432329 05/23/2023 SPAGNOLO, VIOLA 0.00 262.59 262.59 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:8 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 25 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432330 05/23/2023 WALKER, KENNETH 0.00 269.02 269.02 AP 00432331 05/24/2023 ABLE BUILDING MAINTENANCE 6,811.00 0.00 6,811.00 AP 00432332 05/24/2023 ADAPT CONSULTING INC 401.64 0.00 401.64 AP 00432333 05/24/2023 ADVANCED CHEMICAL TRANSPORT INC 642.00 0.00 642.00 AP 00432334 05/24/2023 ALFARO COMMUNICATIONS CONSTRUCTION INC 16,453.51 0.00 16,453.51 AP 00432335 05/24/2023 ALLSTAR FIRE EQUIPMENT INC 0.00 1,161.82 1,161.82 AP 00432336 05/24/2023 AQUABIO ENVIRONMENTAL TECHNOLOGIES INC 3,900.00 0.00 3,900.00 AP 00432337 05/24/2023 ASCENT ENVIRONMENTAL INC 2,430.00 0.00 2,430.00 AP 00432338 05/24/2023 BABCOCK LABORATORIES INC 329.02 0.00 329.02 AP 00432339 05/24/2023 BLUE MAPLE CONSTRUCTION 1,485.00 0.00 1,485.00 AP 00432340 05/24/2023 BOOT BARN INC 679.16 0.00 679.16 AP 00432341 05/24/2023 BRAMWELL, DEBORAH 324.00 0.00 324.00 AP 00432342 05/24/2023 BRAUN BLAISING SMITH WYNNE 520.99 0.00 520.99 AP 00432343 05/24/2023 BUNN, TIFFANY 86.40 0.00 86.40 AP 00432344 05/24/2023 C V W D 5.16 0.00 5.16 ***AP 00432349 05/24/2023 C V W D 52,025.62 1,022.40 53,048.02 AP 00432350 05/24/2023 CALIF DEPARTMENT OF TRANSPORTATION 35,934.86 0.00 35,934.86 ***AP 00432351 05/24/2023 CALIF DEPT OF TAX & FEE ADMINISTRATION 173.92 170.42 344.34 AP 00432352 05/24/2023 CalPERS LONG-TERM CARE PROGRAM 221.35 0.00 221.35 AP 00432353 05/24/2023 CCS ORANGE COUNTY JANITORIAL INC 5,322.60 0.00 5,322.60 AP 00432354 05/24/2023 CHAMPION FIRE SYSTEMS INC 3,875.00 0.00 3,875.00 ***AP 00432355 05/24/2023 CINTAS CORPORATION 120.71 364.57 485.28 AP 00432356 05/24/2023 CLIMATEC LLC 2,781.00 0.00 2,781.00 AP 00432357 05/24/2023 CODE RED HEADSETS 2,152.95 0.00 2,152.95 AP 00432358 05/24/2023 CONCEPT POWDER COATING 500.00 0.00 500.00 AP 00432359 05/24/2023 COSTAR REALTY INFORMATION INC 1,746.00 0.00 1,746.00 AP 00432360 05/24/2023 COSTCO MEMBERSHIP 120.00 0.00 120.00 AP 00432361 05/24/2023 COUNSELING TEAM INTERNATIONAL, THE 0.00 1,462.50 1,462.50 AP 00432362 05/24/2023 CR&A CUSTOM INC 16,678.35 0.00 16,678.35 AP 00432363 05/24/2023 D & K CONCRETE COMPANY 3,553.06 0.00 3,553.06 AP 00432364 05/24/2023 DAPEER ROSENBLIT & LITVAK LLP 2,525.50 0.00 2,525.50 AP 00432365 05/24/2023 DEPARTMENT OF JUSTICE 0.00 32.00 32.00 AP 00432366 05/24/2023 DIRECTV 104.91 0.00 104.91 AP 00432367 05/24/2023 DIRECTV 174.24 0.00 174.24 AP 00432368 05/24/2023 DUNN-EDWARDS CORPORATION 756.11 0.00 756.11 AP 00432369 05/24/2023 EMPIRE ECONOMICS INC 24,500.00 0.00 24,500.00 AP 00432370 05/24/2023 ENRIQUEZ, GABRIEL 1,650.00 0.00 1,650.00 AP 00432371 05/24/2023 FERGUSON ENTERPRISES LLC #1350 1,569.22 0.00 1,569.22 AP 00432372 05/24/2023 FIALLOS, WILSON 1,440.00 0.00 1,440.00 AP 00432373 05/24/2023 FLAG SYSTEMS INC 1,550.00 0.00 1,550.00 AP 00432374 05/24/2023 FLEETPRIDE 0.00 29.37 29.37 AP 00432375 05/24/2023 FOSTER & FOSTER CONSULTING ACTUARIES INC 9,000.00 0.00 9,000.00 AP 00432376 05/24/2023 FRANKLIN TRUCK PARTS INC 0.00 929.24 929.24 AP 00432377 05/24/2023 GENSLER JR & ASSOCIATES INC, M ARTHUR 2,000.00 0.00 2,000.00 AP 00432378 05/24/2023 GERBER, MARIYAH 100.68 0.00 100.68 AP 00432379 05/24/2023 GONZALEZ, ADRIANA 250.00 0.00 250.00 AP 00432380 05/24/2023 GOVERNMENT BUSINESS INTERIORS LLC 8,903.96 0.00 8,903.96 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:9 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 26 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount ***AP 00432381 05/24/2023 GRAINGER 990.33 46.39 1,036.72 AP 00432382 05/24/2023 GRAPHICS FACTORY PRINTING INC 727.31 0.00 727.31 AP 00432383 05/24/2023 GRAYBAR ELECTRIC COMPANY INC 0.00 25.26 25.26 AP 00432384 05/24/2023 GUINDI, MAHER 500.00 0.00 500.00 AP 00432385 05/24/2023 HEEN ENTERPRISES LLC 467.85 0.00 467.85 AP 00432386 05/24/2023 HINDERLITER DE LLAMAS & ASSOCIATES 10,019.67 0.00 10,019.67 AP 00432387 05/24/2023 HOLLIDAY ROCK CO INC 3,837.93 0.00 3,837.93 AP 00432388 05/24/2023 HOSE-MAN INC 125.46 0.00 125.46 AP 00432389 05/24/2023 HR GREEN PACIFIC INC 7,345.50 0.00 7,345.50 AP 00432390 05/24/2023 IDEXX DISTRIBUTION INC 1,662.01 0.00 1,662.01 AP 00432391 05/24/2023 IMAGINE COURT REPORTING 1,276.29 0.00 1,276.29 ***AP 00432392 05/24/2023 INLAND OVERHEAD DOOR COMPANY 675.00 8,399.50 9,074.50 AP 00432393 05/24/2023 INTERSTATE ALL BATTERY CENTER 148.28 0.00 148.28 AP 00432394 05/24/2023 INYO NETWORKS INC 11,119.50 0.00 11,119.50 AP 00432395 05/24/2023 KINDRED CORPORATION, THE 51.72 0.00 51.72 AP 00432396 05/24/2023 KINETIC LIGHTING INC 231.88 0.00 231.88 AP 00432397 05/24/2023 KINGDOM CALIBRATIONS INC 0.00 210.00 210.00 AP 00432398 05/24/2023 KME FIRE APPARATUS 0.00 127.13 127.13 AP 00432399 05/24/2023 KWALL LLC 5,100.00 0.00 5,100.00 AP 00432400 05/24/2023 L S A ASSOCIATES INC 7,296.25 0.00 7,296.25 AP 00432401 05/24/2023 LIFE-ASSIST INC 0.00 5,318.11 5,318.11 AP 00432402 05/24/2023 LISA WISE CONSULTING 1,462.50 0.00 1,462.50 AP 00432403 05/24/2023 LITTLE BEAR PRODUCTIONS 300.00 0.00 300.00 AP 00432404 05/24/2023 LOZANO SMITH LLP 1,992.00 0.00 1,992.00 ***AP 00432405 05/24/2023 MARIPOSA LANDSCAPES INC 7,345.84 879.07 8,224.91 AP 00432406 05/24/2023 MARTINEZ, ROBERT 52.63 0.00 52.63 AP 00432407 05/24/2023 MCMASTER-CARR SUPPLY COMPANY 441.83 0.00 441.83 AP 00432408 05/24/2023 MDG ASSOCIATES INC 138,101.30 0.00 138,101.30 AP 00432409 05/24/2023 MEDIWASTE DISPOSAL LLC 40.00 0.00 40.00 AP 00432410 05/24/2023 MEJIA, REGINA 17.25 0.00 17.25 AP 00432411 05/24/2023 MINUTEMAN PRESS 294.15 0.00 294.15 AP 00432412 05/24/2023 MMASC 90.00 0.00 90.00 AP 00432413 05/24/2023 MOLINA, EUGENIA 0.00 137.55 137.55 AP 00432414 05/24/2023 MONELL, MICHAEL 500.00 0.00 500.00 AP 00432415 05/24/2023 MWI ANIMAL HEALTH 1,288.08 0.00 1,288.08 AP 00432416 05/24/2023 NAPA AUTO PARTS 0.00 199.79 199.79 AP 00432417 05/24/2023 NINYO & MOORE 0.00 6,641.25 6,641.25 AP 00432418 05/24/2023 NUTRIEN AG SOLUTIONS INC 2,384.90 0.00 2,384.90 ***AP 00432419 05/24/2023 ODP BUSINESS SOLUTIONS LLC 1,527.29 249.91 1,777.20 AP 00432420 05/24/2023 ONLY CREMATIONS FOR PETS INC 1,845.00 0.00 1,845.00 AP 00432421 05/24/2023 ONWARD ENGINEERING 20,925.00 0.00 20,925.00 AP 00432422 05/24/2023 PACIFIC UTILITY INSTALLATION INC 135,612.50 0.00 135,612.50 AP 00432423 05/24/2023 PARKES, DR KEVIN 0.00 16,000.00 16,000.00 AP 00432424 05/24/2023 PARS 3,500.00 0.00 3,500.00 AP 00432425 05/24/2023 PH&S PRODUCTS LLC 0.00 11,826.01 11,826.01 AP 00432426 05/24/2023 PIP PRINTING 1,055.95 0.00 1,055.95 AP 00432427 05/24/2023 R3 CONSULTING GROUP INC 4,130.00 0.00 4,130.00 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:10 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 27 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432428 05/24/2023 RAMOS, JOSEPH 0.00 109.42 109.42 AP 00432429 05/24/2023 RANCHO CUCAMONGA TOWN SQUARE 18,242.50 0.00 18,242.50 AP 00432430 05/24/2023 RANCHO SMOG CENTER 299.70 0.00 299.70 AP 00432431 05/24/2023 RBM LOCK & KEY SERVICE 17.10 0.00 17.10 AP 00432432 05/24/2023 RED WING BUSINESS ADVANTAGE ACCOUNT 1,082.37 0.00 1,082.37 AP 00432433 05/24/2023 RHA LANDSCAPE ARCHITECTS-PLANNERS INC 10,670.00 0.00 10,670.00 AP 00432434 05/24/2023 ROBINSON, LEA 38.59 0.00 38.59 AP 00432435 05/24/2023 SAFETY NETWORK TRAFFIC SIGNS INC 10,359.08 0.00 10,359.08 AP 00432436 05/24/2023 SAN BERNARDINO COUNTY 0.00 12,616.16 12,616.16 AP 00432437 05/24/2023 SAN BERNARDINO COUNTY REGISTRAR OF VOTERS 19,178.00 0.00 19,178.00 AP 00432438 05/24/2023 SERRANO, ALEJANDRO 42.14 0.00 42.14 AP 00432439 05/24/2023 SITEONE LANDSCAPE SUPPLY LLC 941.14 0.00 941.14 ***AP 00432441 05/24/2023 SOUTH COAST AQMD 620.61 612.92 1,233.53 ***AP 00432444 05/24/2023 SOUTHERN CALIFORNIA EDISON 20,530.97 1,247.15 21,778.12 AP 00432445 05/24/2023 SOUTHERN CALIFORNIA EDISON 2,711.13 0.00 2,711.13 AP 00432446 05/24/2023 SOUTHERN CALIFORNIA NEWS GROUP 136.50 0.00 136.50 AP 00432447 05/24/2023 SPECIALTY FILM & PACKAGING INC 2,507.34 0.00 2,507.34 AP 00432448 05/24/2023 STERLING COFFEE SERVICE 1,147.99 0.00 1,147.99 AP 00432449 05/24/2023 SUNRISE FORD 687.88 0.00 687.88 AP 00432450 05/24/2023 THOMSON REUTERS - WEST 380.00 0.00 380.00 AP 00432451 05/24/2023 TIANA SANCHEZ INTERNATIONAL LLC 3,500.00 0.00 3,500.00 AP 00432452 05/24/2023 TIREHUB LLC 585.88 0.00 585.88 AP 00432453 05/24/2023 TYUS, IDA 648.00 0.00 648.00 AP 00432454 05/24/2023 U.S. BANK PARS ACCT #6746022500 10,561.71 0.00 10,561.71 AP 00432455 05/24/2023 U.S. BANK PARS ACCT #6746022500 1,024.73 0.00 1,024.73 AP 00432456 05/24/2023 U.S. BANK PARS ACCT #6745033700 6,605.00 0.00 6,605.00 AP 00432457 05/24/2023 ULINE 125.51 0.00 125.51 AP 00432458 05/24/2023 UPLAND ANIMAL HOSPITAL 1,215.00 0.00 1,215.00 AP 00432459 05/24/2023 UPS 109.48 0.00 109.48 AP 00432460 05/24/2023 VCA CENTRAL ANIMAL HOSPITAL 37.84 0.00 37.84 AP 00432461 05/24/2023 VENDNOVATION LLC 0.00 5,200.00 5,200.00 AP 00432462 05/24/2023 VERIZON BUSINESS 41.43 0.00 41.43 AP 00432463 05/24/2023 VETS CHOICE RADIOLOGY 149.00 0.00 149.00 AP 00432464 05/24/2023 VICTOR MEDICAL COMPANY 3,096.00 0.00 3,096.00 AP 00432465 05/24/2023 VISTA PAINT 2,178.48 0.00 2,178.48 AP 00432466 05/24/2023 WALTERS WHOLESALE ELECTRIC CO 974.60 0.00 974.60 ***AP 00432467 05/24/2023 WAXIE SANITARY SUPPLY 4,760.97 87.32 4,848.29 AP 00432468 05/24/2023 WEST COAST ARBORISTS INC 3,086.10 0.00 3,086.10 AP 00432469 05/24/2023 WEST COAST ARBORISTS INC 24,615.05 0.00 24,615.05 AP 00432470 05/24/2023 WEST COAST ARBORISTS INC 138.75 0.00 138.75 AP 00432471 05/24/2023 WEST COAST FIRE SALES 0.00 1,745.57 1,745.57 AP 00432472 05/24/2023 WEST END MATERIAL SUPPLY 486.65 0.00 486.65 AP 00432473 05/24/2023 WESTERN EXTRICATION SPECIALISTS INC 0.00 6,531.93 6,531.93 AP 00432474 05/24/2023 WILCOX-HERZOG, AMANDA 530.00 0.00 530.00 AP 00432475 05/24/2023 WILLDAN GROUP 13,786.00 0.00 13,786.00 AP 00432476 05/24/2023 WINZER CORPORATION 0.00 81.45 81.45 AP 00432477 05/24/2023 WORK BOOT WAREHOUSE 704.63 0.00 704.63 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:11 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 28 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Excluding So Calif Gas Company. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432478 05/24/2023 ZOETIS US LLC 669.04 0.00 669.04 $9,087,072.73 $9,407,509.60 $320,436.87 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 16:58:04 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:12 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 29 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:Tamara L. Oatman, Finance Director Hiram Zavala, Senior Accountant SUBJECT:Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern California Gas Company in the Total Amount of $15,634.49 Dated May 08, 2023, Through May 24, 2023. (CITY/FIRE) RECOMMENDATION: Staff recommends City Council/Board of Directors of the Fire Protection District approve payment of demands as presented. Weekly check register amounts are $14,169.45 and $1,465.04 for the City and the Fire District, respectively. BACKGROUND: N/A ANALYSIS: N/A FISCAL IMPACT: Adequate budgeted funds are available for the payment of demands per the attached listing. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: N/A ATTACHMENTS: Attachment 1 - Weekly Check Register    Page 30 Agenda Check Register RANCHO CUCAMONGA FIRE PROTECTION DISTRICT So Calif Gas Company Only. AND CITY OF RANCHO CUCAMONGA 5/8/2023 through 5/24/2023 Check No.Check Date Vendor Name City Fire Amount AP 00432297 05/17/2023 SOCAL GAS 0.00 200.61 200.61 ***AP 00432440 05/24/2023 SOCAL GAS 14,169.45 1,264.43 15,433.88 $14,169.45 $15,634.49 $1,465.04 Note: Grand Total: Total Fire: Total City: *** Check Number includes both City and Fire District expenditures 11:23:37 05/25/2023Current Date:HZAVALA - Hiram Zavala Page:1 Time:CK_AGENDA_REG_PORTRAIT_CONSOLIDATED - CK: Agenda Check Register Portrait Layout User: Report:    Page 31 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Richard Favela, Streets Maintenance Superintendent Timothy Baltazar, Supervising Traffic Systems Specialist Lindsay McElwain, Management Analyst I SUBJECT:Consideration to Approve a Single-Source Procurement of Video Detection System Equipment from RodefX of Claremont, California in an Amount Not to Exceed $137,000 for Fiscal Year 2023/2024. (CITY) RECOMMENDATION: Staff recommends City Council approve the single-source purchase of Video Detection System (VDS) equipment from RodefX of Claremont, California in an amount not to exceed $137,000 for Fiscal Year (FY) 2023/2024. BACKGROUND: The Public Works Services Department (PWSD) maintains or replaces VDS equipment that has been damaged due to traffic collisions and/or equipment failures as needed. PWSD retains stock of this equipment so staff may respond immediately as the need arises. More than half of the City’s traffic signals utilize VDS equipment. VDS equipment is used to detect vehicles and/or bicycles at an intersection, placing a call to the traffic signal controller, prompting the controller to identify an appropriate time to change the traffic signal to a green light. The Engineering Services Department’s established standards for VDS equipment operates on the Iteris Inc. system. Standardization of VDS equipment improves functionality of the City’s VDS by limiting the stock required on-hand for daily maintenance or repairs. It also allows for in-depth staff knowledge on the operation and maintenance of equipment as they only need to learn one system. By utilizing Iteris, Inc. VDS equipment, PWSD ensures compatibility of VDS equipment with the City’s Centracs® Advanced Traffic Management Software. ANALYSIS: RodefX is the exclusive sales agent for Iteris, Inc. product in Southern California. Approval of a single-source procurement with RodefX will allow PWSD to replenish stock of VDS equipment as it is replaced during FY 2023/2024. On November 16, 2022, the Mayor and Members of the City Council approved a single-source procurement of VDS equipment from RodefX of Claremont, California. Further supporting documentation is on file in the Procurement Division.    Page 32 To support the City’s ability to immediately respond to VDS needs, staff recommends the City Council approve the single-source procurement and purchases from RodefX for $137,000 during FY 2023/2024. FISCAL IMPACT: The proposed FY 2023/2024 Budget includes funding for Video Detection System equipment in 1712001-5200 (Equip/Vehicle Replacement – Operations & Maintenance) in the amount of $125,000. The proposed FY 2023/2024 budget includes a 10% increase for the purchase of VDS equipment as needed. Estimated Actuals will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual increase in expenditures. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core value to promote and enhance a safe and healthy community for all. ATTACHMENTS: None. Page 2    Page 33 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Richard Favela, Streets Maintenance Superintendent Timothy Baltazar, Supervising Traffic Systems Specialist Lindsay McElwain, Management Analyst I SUBJECT:Consideration to Approve a Single-Source Procurement of Traffic Signal Cabinets, Controllers, and Related Equipment from Econolite Control Products of Anaheim, California in an Amount Not to Exceed $310,000 for Fiscal Year 2023/2024. (CITY) RECOMMENDATION: Staff recommends City Council approve the single-source purchase of traffic signal cabinets, controllers, and related equipment from Econolite Control Products of Anaheim, California in an amount not to exceed $310,000 for Fiscal Year (FY) 2023/2024. BACKGROUND: The Public Works Services Department (PWSD) replaces traffic signal cabinets and controllers as needed that have been damaged because of traffic collision or equipment failures. On average, PWSD replaces four cabinets and controllers, annually. PWSD retains stock of this equipment to respond immediately in the event of damage, as the cabinets require several months to build. The Engineering Services Department’s established standards for traffic signal control equipment is on the Econolite Control Products platform. The majority of the City’s signalized intersections and/or crossings use Econolite Control Products cabinets and controllers as the standard. Standardization of traffic signal control equipment improves functionality of the traffic signal system by limiting the stock required on-hand for daily maintenance and emergency repairs. By utilizing the Control Products platform, PWSD ensures compatibility of traffic control equipment with the City’s Centracs® Advanced Traffic Management Software. ANALYSIS: Approval of a single-source purchase with Econolite Control Products will allow the PWSD to replace approximately four (4) traffic signal cabinets and controllers during FY 2023/2024. Purchase of four cabinets and controllers will replace the average number that are damaged each year. For staff to continue to provide immediate response for traffic signal cabinet and controller needs, staff recommends the City Council approve the single-source purchase from Econolite Control Products for $310,000 during FY 2023/2024.    Page 34 FISCAL IMPACT: The proposed FY 2023/2024 Budget includes funding for Traffic Signal Cabinets and Controllers in 1712001-5603 (Equip/Vehicle Replacement – Capital Outlay-Equipment) in the amount of $264,000 and 1712001-5200 (Equip/Vehicle Replacement – Operations & Maintenance) in the amount of $38,500. The proposed FY 2023/2024 budget includes a 10% increase for the purchase of traffic signal cabinets, controllers, and related equipment. The estimated actuals will be adjusted accordingly in the amended budget to account for the difference between the budgeted increases and the actual increase in expenditures. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s Core Value to promote and enhance a safe and healthy community for all. ATTACHMENTS: Attachment 1 – Single Source Justification Form (Econolite).    Page 35 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc CITY OF RANCHO CUCAMONGA SINGLE/SOLE SOURCE JUSTIFICATION FOR PURCHASES $5,000 AND ABOVE The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source. Vendor:________________________________________Date: __________________ Commodity/Service:_____________________________________________________ Estimated expenditure: __________________Your Name: ______________________ Extent of market search conducted: Price Reasonableness:_________________________________________________ Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? DEFINITIONS: SINGLE SOURCE – a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need. SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need. Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry. THIS IS A SINGLE SOURCE THIS IS A SOLE SOURCE PURCHASE (check one). 1. _______ SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed). 2. _______ THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum). Econolite Control Products 5/16/2023 Traffic Signal Cabinets, Controllers, and related equipment $310,000.00 Timothy Baltazar Yes Engineering Department standard for traffic signal cabinets, controllers, and related equipment No 4 4    Page 36 Single/Sole Source Justification Form Page 2 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc 1/18/07 3. _______ THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application). 4. _______ UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.) 5. _______ THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request). 6. _______ NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the service or material described in this single/sole source justification be authorized as a single/sole source for the service or material. __________Department Head: ___________________________ Department: _____________ Š Š Š Š Š Š Š Š Š Purchasing Department Š Š Š Š Š Š Š Š Š Š APPROVED APPROVED WITH CONDITION/S DISAPPROVE Comments: $5,000 - $50,000 APPROVED BY PURCHASING MANAGER: ____________________________Date: __________ $50,000 – 100,000 APPROVED BY CITY MANAGER: ____________________________Date: __________ $100,000 AND OVER See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: ____________________________________________Date: ___________ Will review Single Source Justification in three years to verify the justification is still applicable and if needed will conduct a competitive bid process to solidify the requirement justification for the Single Source. sdfsdf Public Works 4    Page 37 Page 1 of 1 The Public Works Services Department (PWSD) is requesting a single source purchase of traffic signal cabinets, controllers, and related equipment from Econolite Control Products (Econolite) of Anaheim, California. PWSD purchases traffic signal cabinets and controllers to replace equipment damaged by traffic collisions or equipment failures. PWSD retains stock of this equipment so staff may respond immediately in the event of damage, as the cabinets can require three or more months to build. The Engineering Services Department’s established standards for traffic signal control equipment is on the Econolite platform. Standardization of traffic signal control equipment improves functionality of the traffic signal system by limiting the stock required on-hand for daily maintenance and emergency repairs. By utilizing the Econolite platform, PWSD ensures compatibility of traffic control equipment with the City’s Centracs® Advanced Traffic Management Software. Approval of a single-source agreement to purchase traffic signal cabinets, controllers, and related equipment from Econolite will ensure purchases meet City standards, are compatible with existing equipment and software, reduce staff inefficiency, and responsibly use taxpayer dollars. DATE: May 16, 2023 TO: Ruth Cain, Procurement Manager FROM: Richard Favela, Streets Maintenance Superintendent BY: Lindsay McElwain, Management Analyst I SUBJECT: Single-Source Justification for Traffic Signal Cabinets, Controllers, and Related Equipment MEMORANDUM (Public Works Services Department)    Page 38 To: City of Rancho Cucamonga From: Corey Kelly Date: 5-8-23 Re: Sole Source To whom it may concern, This letter is to verify that Econolite located at 1250 N. Tustin Ave., Anaheim, California 92807 is the sole developer, provider or manufacturer of any and all, “Econolite” and “Safetran” products in the state of California. This would include: 1. Plug-N-Go Cabinets and Hardwire: TS1 and TS2 2. Controllers: Cobalt® and Safetran 2070®. This also includes any products or licensing that would be associated with Econolite proprietary products. Example: ASC3® or EOS® software upgrades can only be purchased through Econolite as the software is developed, registered, and licensed for use only by Econolite. 3. System software: Centracs®, Centracs MOE®, Centracs SPM®. Example: Centracs® software upgrades can only be purchased through Econolite as the software is developed, registered, and licensed for use only by Econolite. 4. Autoscope® video detection: ENCORE®, Rack Vision Terra® and Vision® are registered trademarks of Image Sensing Systems. Econolite is the sole distributor of Autoscope® products in the United States. 5. Econolite Blue Series Cabinets. 6. In-ground wireless detection: Econolite -branded AccuSense® sensors, peripherals, and software. 7. Econolite Signals and Display Products 8. Econolite branded BIU’s, Load Switches, Power Supplies, Zinc Blue UPS and any other products with the Econolite® name. If you have any questions concerning this matter, please contact me at (714) 273-4912. We appreciate the opportunity for your business! Thank You, Corey Kelly Econolite    Page 39 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Richard Favela, Public Works Services Superintendent Lindsay A. McElwain, Management Analyst I SUBJECT:Consideration of Single-Source Purchase of Asphalt Materials on an As- Needed Basis from Holliday Rock in Upland, California, in an Amount Not to Exceed $130,000 for Fiscal Year 2023/2024. (CITY) RECOMMENDATION: Staff recommends City Council approve the single-source purchase of asphalt materials on an as-needed basis from Holliday Rock in Upland, California, in an amount not to exceed $130,000 for Fiscal Year (FY) 2023/2024. BACKGROUND: The Public Works Asphalt Maintenance Program consists of routine repairs to extend the City’s pavement service life. Asphalt pavement degrades over time; some of the contributing factors to the degradation of asphalt pavement are heavy traffic volumes, a hot and dry climate that accelerates the oxidation of the asphalt and results in the pavement becoming prematurely brittle, and water saturation from runoff water. These conditions adversely impact pavement lifespan by causing defects such as potholes, alligator cracks, longitudinal and transverse cracks, channeling, shoving, and depressions in the pavement. In addition, the City has a Memorandum of Understanding with the Cucamonga Valley Water District (CVWD) whereby the City provides permanent pavement repairs after CVWD has completed work on their infrastructure located under the City streets. To maintain the City’s roadways and meet the contract service needs for CVWD trench repairs, Public Works purchases asphalt materials on a regular basis. ANALYSIS: The unique requirements for the placement of asphalt preclude the ability to purchase and stockpile asphalt. Asphalt has a distribution temperature range of 285-350 degrees Fahrenheit. The City does not own equipment that would heat cold asphalt materials to the proper distribution temperature. The City’s two asphalt patch trucks are only capable of maintaining the appropriate temperature, requiring that asphalt be acquired when needed for placement. For the last several years, Public Works has consumed an average of 860 tons of asphalt annually. The asphalt patch trucks haul asphalt to paving projects throughout the City, making at least 125 individual trips to pick up asphalt materials per year. Asphalt is a highly competitive commodity, with pricing between competitors typically within a few dollars per ton. Historically, the primary distinction between vendors for the City is the round-trip travel cost to collect asphalt    Page 40 from vendor plants and return to individual job sites. Purchasing asphalt locally results in a cost reduction of over $10,950.00 and decreases travel time spent by staff to pick up asphalt materials. FISCAL IMPACT: The proposed FY2023/2024 Budget includes funding for Asphalt Materials in the General Fund (1001318-5200) in the amount of $20,000 and CVWD Reimbursements (1006303-5200) in the amount of $76,100. The single-source spending limit includes a contingency of $53,900 for unforeseen pricing adjustments based on the CalTrans Oil Index. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core values of providing and enhancing a safe and healthy community for all by ensuring well-maintained roadways, addressing sidewalk concerns, and meeting contractual obligations to conduct CVWD trench repairs. ATTACHMENTS: Attachment 1 - Single-Source Justification (Holliday Rock) Page 2    Page 41 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc CITY OF RANCHO CUCAMONGA SINGLE/SOLE SOURCE JUSTIFICATION FOR PURCHASES $5,000 AND ABOVE The below information is provided in support of my Department requesting approval for a single/sole source. Outside of a duly declared emergency, the time to develop a statement of work or specifications is not in itself justification for single or sole source. Vendor:________________________________________Date: __________________ Commodity/Service:_____________________________________________________ Estimated expenditure: __________________Your Name: ______________________ Extent of market search conducted: Price Reasonableness:_________________________________________________ Does moving forward on this product/service further obligate the City to future similar contract actual arrangements? DEFINITIONS: SINGLE SOURCE – a transaction with a business entity that is chosen, without competition, from among two or more business entities capable of supplying or providing the goods or services that meet the specified need. SOLE SOURCE - A transaction with the only business entity capable of supplying or providing the goods or services that meet the specified need. Initial all entries below that apply to the proposed purchase (more than one entry will apply to most single/sole source products/services requested). If needed, attach a memorandum containing complete justification and support documentation as directed in initial entry. THIS IS A SINGLE SOURCE THIS IS A SOLE SOURCE PURCHASE (check one). 1. _______ SINGLE/SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER, THERE ARE NO REGIONAL DISTRIBUTORS. (Item no. 3 also must also be completed). 2. _______ THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER. (Explain in separate memorandum). Holliday Rock 5/16/2023 Asphalt Materials $130,000.00 Lindsay McElwain Competitive based on Caltrans Oil Index PW staff identified other asphalt distributors within a 60-mile round trip of PW service center. No. 4    Page 42 Single/Sole Source Justification Form Page 2 D:\TempFiles\Temporary Internet Files\OLK21C\Sole Source Justification Form (3).doc 1/18/07 3. _______ THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application). 4. _______ UNIQUE FEATURES OF THE SUPPLY/SERVICE BEING REQUESTED. THERE IS NO ALTERNATIVE SUPPLIER. (Attach memorandum with reasons why these unique features are and what benefit the City will accrue.) 5. _______ THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION (Attach memorandum describing basis for standardization request). 6. _______ NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SINGLE/SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the service or material described in this single/sole source justification be authorized as a single/sole source for the service or material. __________Department Head: ___________________________ Department: _____________ Š Š Š Š Š Š Š Š Š Purchasing Department Š Š Š Š Š Š Š Š Š Š APPROVED APPROVED WITH CONDITION/S DISAPPROVE Comments: $5,000 - $50,000 APPROVED BY PURCHASING MANAGER: ____________________________Date: __________ $50,000 – 100,000 APPROVED BY CITY MANAGER: ____________________________Date: __________ $100,000 AND OVER See comments above by Purchasing Division, attach to Council Request CITY COUNCIL ACTION: ____________________________________________Date: ___________ Will review Single Source Justification in three years to verify the justification is still applicable and if needed will conduct a competitive bid process to solidify the requirement justification for the Single Source. sdfsdf Public Works 4    Page 43 Page 1 of 2 The Public Works Services Department (PWSD) is requesting a single-source purchase of asphalt materials from Holliday Rock, located at 2193 Foothill Boulevard, Upland, California, 91786. This location is approximately six and a half miles from the Public Works Service Center, a critical distance in the transfer of asphalt materials. The unique requirements for the placement of asphalt materials preclude the ability of PWSD staff to purchase and stockpile asphalt. Asphalt has a distribution temperature range of 285-350 degrees Fahrenheit. The City does not own equipment that would heat cold asphalt materials to the proper distribution temperature. The City’s two asphalt patch trucks are only capable of maintaining the appropriate temperature, requiring that asphalt be acquired when needed for placement. For the last several years, Public Works has consumed an average of 860 tons of asphalt annually. The asphalt patch trucks haul asphalt to paving projects throughout the City. Each truck has a five-ton weight capacity, meaning staff conducts at least 125 individual trips to pick up asphalt materials per year. Asphalt is a highly competitive commodity, with pricing between competitors typically within a few dollars per ton. Historically, the primary distinction between vendors within a 60-mile round trip distance of the City has been round trip travel costs to collect asphalt from vendor plants and return to job sites. Operation costs for the asphalt patch truck and driver are $184.57 per hour (calculated using the 2023-2024 CalTrans Rental Rates and staff hourly wages). Table 1 below details the cost of asphalt materials transportation. Table 1. Annual Asphalt Transportation Costs Average Tons per year: 860 at $80-85/ton Max Load: Five tons (table is based on full load per trip) Vendor Address Round Trip Hourly Rate Trip Cost # of Trips Total Cost Distan ce Time (minutes)* Holliday Rock 2193 Foothill Blvd., Upland 12.8 36 $184.57 $110.74 125 $13,842.75 Vulcan Materials 2400 W. Highland Ave., San Bernardino 36 50 $184.57 $153.81 125 $19,226.04 Vulcan Materials 16005 Foothill Blvd., Irwindale 45.6 68 $184.57 $209.18 125 $26,147.42 All American Asphalt 1176 All American Way, Corona 42.6 64 $184.57 $196.87 125 $24,609.33 R.J. Noble 25225 Maitri Rd., Corona 57.2 76 $184.57 $233.79 125 $29,223.58 *Time is based on Google Maps estimate with a departure time of 9:00 am on Tuesday, June 21, 2022. DATE: May 16, 2023 TO: Ruth Cain, Procurement Manager FROM: Richard Favela, Public Works Services Superintendent SUBJECT: Single-Source Justification for Asphalt Materials through Holliday Rock MEMORANDUM Public Works Services Department    Page 44 Page 2 of 2 The average transportation cost for other asphalt plants is $24,801.59 annually, increasing the City’s overall expenditure on asphalt materials by over $10,950. Further, the time required for the asphalt crew to travel decreases efficiency and time spent on City projects. Travel time is only a point-in-time estimate, and traffic may cause further and unanticipated delays. In unexpected traffic, asphalt crew staff are effectively removed from the ability to produce work output. Approval of a single source agreement to purchase asphalt materials through Holliday Rock will ensure asphalt purchases maintain the appropriate temperature for distribution, reduce inefficiency, and responsibly use taxpayer dollars.    Page 45 1 8 3 9 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Shelly Munson, Director of Innovation & Technology Lilyan Villarreal, Deputy Director of Innovation & Technology Tanya Trieu-Bui, Management Analyst I SUBJECT:Consideration to Award a Contract to KWall, LLC in the amount of $112,000 and Carahsoft, Inc. in the amount of $ 131,910 to Manage and Host the City’s Public Websites. (CITY) RECOMMENDATION: Staff recommends the City Council: 1. Award a contract to KWall, LLC for ongoing development services for the City’s website in the total amount of $112,000 over three (3) years, ending in August 2026. 2. Award a contract to Carahsoft, Inc. for the purchase of Acquia website hosting subscription and maintenance in the total amount of $131,908 over three (3) years, ending in August 2026. BACKGROUND: The Department of Innovation and Technology manages website services for the City, including development, upgrades, and maintenance of the City’s public facing and ancillary websites. KWall, LLC provides development, support, and maintenance services and was recently hired to add websites for the Lewis Family Playhouse and Randall Lewis Second Story and Beyond®. Carahsoft Technology Corp. is a Public Sector IT solutions provider and is an authorized reseller of Acquia website hosting services. In 2018, City Council approved a contract using Acquia hosting services to improve the website’s performance and to streamline content. Council also approved a contract with KWall, LLC to provide development, support, and maintenance services. The new proposed contracts would extend ongoing development, support, maintenance, and hosting platform. ANALYSIS: The City’s websites are in a trusted cloud environment which will continue to enhance security, improve performance, and allow development of the City’s website to keep pace with evolving technology and public expectations. KWall, LLC manages all support and upgrades related to the website’s technical framework as well as web enhancements. Acquia is a premier hosting service used by several major metropolitan areas for their    Page 46 1 8 3 9 capacity, security, and reliability. Staff is recommending a single-source procurement of website management and hosting services from KWall, LLC and Acquia, Inc. due to their experience with the City’s website in maintaining a secure hosting environment, their unique references with other local government agencies, and having proven their ability to meet the City’s cloud platform expectations. KWall, LLC pricing will not increase, while the Acquia, Inc. contract will have a slight increase due to the additional website views from the two new sites created for the Lewis Family Playhouse and Randall Lewis Second Story and Beyond®. FISCAL IMPACT: The proposed FY 2023/2024 Budget includes funding for website development and hosting contract services in 1001209-5300 (Contract Services). The total annual amount for KWall, LLC ($37,340) and Carasoft ($43,970) services is $81,310. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value of providing and nurturing a high quality of life for all by ensuring a secure and operational City website as a communication and information portal for the community. ATTACHMENTS: Attachment 1 – Aquia 2023 Renewal Attachment 2 – KWall Scope of Work    Page 47 City of Rancho Cucamonga Acquia Renewal June 18, 2023 Ashlyn Underwood Account Management ATTACHMENT 1   Page 48 Current Entitlements ●ACE Basic ●Gen 2 Large Hardware Cluster ●100 GB Database Storage ●100 GB File System Storage *Now that your subscription is on Acquia Cloud Next (ACN), we cannot charge you based on hardware and have to switch over to a traffic based pricing model*    Page 49 Legacy Subscription Overview    Page 50 2023 Subscription Option (AC Plus)    Page 51 Views & Visits Overview VIEWS INCLUDE:VIEWS EXCLUDE: 1.Requests for Drupal (non-static) pages for your web application, including those served out of Varnish cache 2.API calls and requests from decoupled front-end applications 3.Health or performance checks from third-party monitoring tools 4.Drupal administration activity for your applications 1.Requests served by a third-party CDN or Acquia Cloud Edge 2.CSS, images and other static files 3.Common bot traffic identified by Acquia 4.Scheduled background job activity 5.Acquia’s health and uptime checks 6.Acquia Cloud console access by your users How do Views and Unique Visits work? VIEW means a request that is made to the Customer’s application on the Acquia Platform, excluding static files (CSS, image, etc.). UNIQUE VISIT means one or more requests to the Customer’s application from the same client device within the same hour. Acquia will use industry-standard methods that may include headers or browser cookies to identify client applications.    Page 52 Current Views    Page 53 Current Visits    Page 54 ➔Acquia Cloud Platform Plus - 750K Views/ 225K Visits New Subscription Overview    Page 55 AC Standard Subscription Entitlements ●AC Plus 750K Views/ 225k visits ○Annual Subscription for Acquia Cloud Platform Plus Includes: Up to 750,000 View and 225,000 Visits per month; development, staging, and production environments for two Drupal codebases; 100 GB FS and 100 GB DB Storage; Standard Remote Admin; Acquia Cloud Platform Standard Level Support; 6 Advisory Hours; 85K Search Queries and 150K Search docs. ●AC Plus 750K Views/ 225k visits visits Overage Protection ○Overage protection for the first three months of an Acquia Cloud Platform Plus subscription. Subsequently, overages will be billed at a rate of $25 per 10,000 Monthly Views and/or 3,000 Monthly Visits in excess of Acquia Cloud Platform Plus subscription allowance, whichever results in a greater overage charge. Overages will be billed in local currency. This is solely to be included with an Acquia Cloud Platform Plus subscription.    Page 56 SOW #147172769 and 6/7/23 Page 1 of 5 Confidential 3 6 0 3 Exhibit A STATEMENT OF WORK Contract Reference Number project ID#147172769 This Statement of Work (“SOW”) is entered into as of the 7th day of June, 2023 ("Effective Date") by and between City of Rancho Cucamonga (“Company”) and KWALL, LLC (“Contractor”), and is governed by the terms and conditions set forth herein. Company and Contractor are hereinafter referred to collectively as the “Parties” and individually as a “Party”. Contractor shall provide services (“Services”) and deliverables (“Deliverables”) as set forth herein. NOW, THEREFORE, in consideration of the promises and mutual covenants set forth below, the Parties agree as follows: Section 1. Background & Objective. This Statement of Work details the maintenance and support of a Drupal-based content management system for the current website located at https://www.cityofrc.us/ and the extension sites for Lewis Family Playhouse and Second Story and Beyond Children's Discovery Space Websites. Section 2. Deliverables.The following deliverables/services shall be included under the Enterprise Maintenance Plan: (i) Monthly Status Report (1) Contractor shall provide Company with a status report on a monthly basis via a written report or collaborative meeting. The status report shall include applicable project information such as: (a) Overall project status update including work completed (b) List of completed module reviews, updates, or installs (c) List of open site issues and QA items (d) Summary of suggestions for ongoing development and enhancements (e) Project relevant how to’s on completed work or answers to general questions (ii) Security Updates (1) Contractor shall dedicate up to five (5) hours per month to review available security updates and address any security updates that are required for the site. These updates may include Module and Core updates. If security updates will result in additional work to be completed beyond the 5 hours, they will be evaluated and planned for implementation under the maintenance hours retainer agreement. ATTACHMENT 2   Page 57 SOW #147172769 and 6/7/23 Page 2 of 5 Confidential 3 6 0 3 (iii) Module Update Review (1) Contractor shall review available module updates and provide a list of applicable updates to review with Company. Contractor shall evaluate and plan for implementation of relevant updates to be completed under the maintenance task hours, or they will be evaluated and planned for implementation under the maintenance hours retainer agreement. (iv) Question & Answer Resource (1) Contractor shall provide company with access and training to our project management software in order to submit general questions. Contractor shall review questions and provide answers or facilitate additional discussions to review questions. If questions/answers result in additional research and/or work to be completed, they will be evaluated and planned for implementation under the maintenance hours retainer agreement. (v) Hosting Review and Web Host Liaison (1) Contractor shall serve as a liaison with your Acquia web host. Company shall be responsible for all hosting fees and shall provide Contractor with applicable access and permissions to Acquia Cloud and hosting environments. The liaison shall assist with the following: (a) Review hosting related inquiries as requested. These can be submitted by Company as listed in section iv. Question and Answer Resource. (b) Monitor hosting notices. Contractor shall review hosting notices and work with Company to provide additional information, provide additional troubleshooting, or communicate with Acquia hosting provider as needed. (a) Contractor shall review Acquia provided security and/or Acquia services updates and plan for implementation to live site. Contractor shall work with Company to implement on and test on dev environment prior to implementing on live site. If Acquia updates will result in additional work to be completed beyond the 5 hours, they will be evaluated and planned for implementation under the maintenance hours retainer agreement. Section 3. Compensation. Company shall pay Contractor a firm fixed fee of $112,500.00 for all Services performed by Contractor based on the payment milestones as broken down as follows:    Page 58 SOW #147172769 and 6/7/23 Page 3 of 5 Confidential 3 6 0 3 The total fixed fee of $112,000.00 shall apply to three (3), twelve (12) months terms, for a total term of thirty-six (36) months. Payment will be required as an annual fee of $37,500.00 due on August 1 of each year for the three, twelve month terms. ●The first installment of $37,500.00 will be due on August 1, 2023. ●The second installment of $37,500.00 will be due on August 1, 2024. ●The third/final installment of $37,500.00 will be due on August 1, 2025. If applicable, Contractor shall invoice Company in accordance with Company’s Standard Purchase Order Terms and Conditions. Payments will be made in accordance with the Contract. Section 4. Period Of Performance. The period of performance shall be for a thirty-six (36) month term. Unless otherwise agreed to in writing by the Parties, Contractor shall commence the period of performance with an estimated start date of August 1, 2023. Section 5. Location Services Are Performed. All Services shall take place at Contractor's facilities. Section 6. Project Management. The Parties designate the individuals named below as their representatives for all matters relating to this SOW. The actions of the Parties’ representatives regarding such performance shall be deemed the acts of the Party. A Party may at any time, upon notifying the other Party in writing, change its designated representative. Each Party’s Contractual Representatives shall act as the primary contacts for resolving any business or financial issues regarding this SOW. Each Party’s Technical Representative shall act as the point-of-contact for resolving any execution or delivery issues for tasks and deliverables under this SOW. Company: Contractual Representative: Name/Title: Shelly Munson Phone: 909-774-2574 Email Address: Shelly.Munson@cityofrc.us Technical Representative: Name/Title: Kyle Wingson Phone: 909-774-2548 Email Address: Kyle.Wingson@cityofrc.us    Page 59 SOW #147172769 and 6/7/23 Page 4 of 5 Confidential 3 6 0 3 Billing Representative: Name/Title: Elena Qualls Phone: 909-774-2532 Email Address: Elena.Qualls@cityofrc.us Contractor: Contractual/project Representative: Name/Title: Anita Melendez - Chief Operating Officer Phone: 866-916-1202 x707 Email Address: anita@kwallcompany.com Section 7. Additional Instructions. The specific Service(s) and Deliverables to be provided hereunder are issued under the terms and conditions established in this SOW. Any changes to this SOW shall be agreed to by the Parties, in writing, and governed by the “Change Orders” provision set forth below. (a) Change Orders. The Parties agree that, at any time during the term of the Contract, either Company or Contractor may request adjustments to the Contract, and the Parties will negotiate in good faith any corresponding changes. All such changes shall be agreed to in writing by the Parties. THE SIGNATURES BELOW INDICATE EACH PARTY HAS READ THIS AGREEMENT, UNDERSTANDS ITS CONTENT AND AGREES TO ITS TERMS. EXECUTED as of the signature date below.    Page 60 SOW #147172769 and 6/7/23 Page 5 of 5 Confidential 3 6 0 3 STATEMENT OF WORK AUTHORIZATION Company KWALL By:By: Name: Name: Title: Title: Date:Date:    Page 61 1 8 4 4 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Shelly Munson, Director of Innovation & Technology Lilyan Villarreal, Deputy Director of Innovation & Technology Tanya Trieu-Bui, Management Analyst I SUBJECT:Consideration to Approve a Contract with Lumen Technologies Group in the Amount of $136,800 to Provide Internet Services. (CITY) RECOMMENDATION: Staff recommends that the City Council award a contract to Lumen Technologies Group to provide internet services for the City in the total amount of $136,800 over three (3) years, ending in July 2026. BACKGROUND: Internet connection is an essential utility of the City’s everyday operations and a critical part of the City’s digital network. Lumen Technologies Group provides the primary internet connection used by all services and staff on the City’s internal network. The City has used these services for over fifteen years and has only once experienced an outage which lasted less than one hour. Lumen Technologies Group internet services has proven to be a stable and reliable connection. Lumen Technologies Group is unique in using multiple circuits to create redundancy which results in minimal to no connection disruptions. ANALYSIS: Lumen Technologies Group is one of the fastest and most reliable internet providers. The City’s bandwidth will increase from 1 Gig to 10 Gig which allows for additional cloud and remote service integrations while expanding capability for existing services. The cost for increased bandwidth will result in a new monthly rate that is lower than the current contract. As part of DoIT’s annual department budget process, staff review utility contracts for potential cost savings. Through the recent review process staff determined the City’s current internet provider, Lumen Technologies Group, had a lower cost plan offering increased bandwidth that could be utilized with the City’s existing hardware deployment and infrastructure. Due to Lumen Technologies Group’s experience in providing reliable internet connections and providing these services at a lower cost rate with increased bandwidth over multiple years, staff is recommending a single-source procurement of internet services from Lumen Technologies Group.    Page 62 1 8 4 4 FISCAL IMPACT: The proposed FY 2023/24 Budget includes funding for internet services in 1001217- 5405 (Internet Services) in the amount of $45,600. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value of intentionally embracing and anticipating our future. ATTACHMENTS: Attachment 1 – Contract - Lumen Technologies Group    Page 63 Document No. DOC-0001217773 Scenario: SM10295353 Service Order Confidential Page 1 of 4 Customer Information and Contract Specifications Customer Name: CITY OF RANCHO CUCAMONGA Account Number: 2-LY5W9W Currency:USD Monthly Recurring Charges (MRC): $3,800.00 Non Recurring Charges (NRC): 0 Service Order Service Address Description Order Type Term (Months) Qty Unit MRC Unit NRC Total MRC Total NRC 10500 CIVIC CENTER DR RANCHO CUCAMONGA CALIFORNIA 91730 3801 UNITED STATES Dedicated Internet Access New 36 1 - Standard Delivery - To the MPoE (Customer Provided) Access - On Net New 36 1 $2,000.00 $0.00 - Bandwidth = 10 Gig LanWave IP Port 1 $0.00 $0.00 $0.00 $0.00 IP Logical 1 $1,800.00 $0.00 $1,800.00 $0.00 - Billing Method=Flat Rate - Peak Data Rate = 10000 Mbps Subtotal $3,800.00 $0.00 Totals $3,800.00 $0.00 *If the Service Address column above is blank, no Service Address is required for the Service or the Service Address is identified as a data center in the Description column. SLED Terms and Conditions Governing This Order 1. "Lumen" is defined for purposes of this Order as CenturyLink Communications, LLC d/b/a Lumen Technologies Group or its affiliated entities providing Services under this Order. This Order is subject to the applicable state or municipal public records laws governing Customer and is non-binding until accepted by Lumen, as set forth in section 4. Customer places this Order by signing (including electronically or digitally) or otherwise acknowledging (in a manner acceptable to Lumen) this document and returning it to Lumen. Pricing is valid for 90 calendar days from the date indicated unless otherwise specified. 2. Prior to installation, Lumen may notify Customer in writing (including by e-mail) of price increases due to off-net vendors or increased construction costs. Customer has 5 business days following notice to terminate this Order without liability; or otherwise, Customer is deemed to accept the increase. 3. If a generic demarcation point (such as a street address) is provided, the demarcation point for on-net services will be ATTACHMENT 1   Page 64 Document No. DOC-0001217773 Scenario: SM10295353 Service Order Confidential Page 2 of 4 Lumen's Minimum Point of Entry (MPOE) at such location (as determined by Lumen). Off-net demarcation points will be the off-net vendor's MPOE. If this Order identifies aspects of services that are procured by Customer directly from third parties, Lumen is not liable for such services. 4. The service(s) identified in this Order (the “Service(s)”) is/are subject to the current, unexpired services agreement between Customer and Lumen ("Existing Agreement") provided that, if a service attachment describing the Services is not included in the Existing Agreement, then the current standard applicable Lumen Service Attachment(s) will apply in addition to the Existing Agreement. If Customer and Lumen do not have a current Existing Agreement, then the current applicable Lumen Master Service Agreement(s), State, Local and Education Government Agencies Version, Public Safety Version for public safety services, or E-Rate Version for E-Rate eligible services (each, a “Lumen MSA”), and applicable Service Attachment(s) for the Services described in this Order will govern, copies of which are available upon request. Customer will accept and pay all charges indicated on invoices for the Services. Notwithstanding anything in any Existing Agreement to the contrary, Lumen will notify Customer of acceptance of requested Service in this Order by delivering (in writing or electronically) the date by which Lumen will install Service (the “Customer Commit Date”), by delivering the Service, or by the manner described in a Service Schedule. Lumen will deliver a written or electronic notice that the Service is installed (a “Connection Notice”), at which time billing will commence. At the expiration of the Service Term, Service will continue month-to-month at the existing rates, subject to adjustment by Lumen on 30 days’ written notice. If the Existing Agreement governs and does not include early termination charges and if Customer cancels or terminates Service for any reason other than Lumen’s uncured default or if Lumen terminates due to Customer’s uncured default, then Customer will pay Lumen’s standard early termination liability charges as identified in the Ancillary Fee Schedule at: http://www.lumen.com/ancillary-fees. 5. Neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement service, or any indirect, incidental, special, consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Order. Customer's sole remedies for any nonperformance, outages, failures to deliver or defects in Service are contained in the service levels applicable to the affected Service. 6. All transport services ordered from Lumen will be treated as interstate for regulatory purposes. Customer may certify transport service as being intrastate (for regulatory purposes only) in a format as required by Lumen, but only where the transport services are sold on a stand-alone basis, the end point's for the service are located in the same state and neither end point is a Lumen provided IP port ("Intrastate Services"). Where Customer requests that services be designated as Intrastate Services, Customer certifies to Lumen that not more than 10% of Customer's traffic utilizing the Intrastate Services will be originated or terminated outside of the state in which the Intrastate Services are provided. Such election will apply prospectively only and will apply to all Intrastate Services stated in this Order. 7. Charges for certain Services are subject to (a) a monthly property tax surcharge and (b) a monthly cost recovery fee per month to reimburse Lumen for various governmental taxes and surcharges. Such charges are subject to change by Lumen and will be applied regardless of whether Customer has delivered a valid tax exemption certificate. For additional details on taxes and surcharges that are assessed, visit http://www.lumen.com/taxes. 8. Customer will pay Lumen's standard: (a) expedite charges (added to the NRC) if Customer requests a delivery date inside Lumen's standard interval duration (available upon request or in Control Center at https://www.centurylink.com/business/login/) and (b) unless otherwise set forth in a Service Attachment, the ancillary charges for additional activities, features or options as set forth in the Ancillary Fee Schedule, available at http://www.lumen.com/ancillary-fees. If Lumen cannot complete installation due to Customer delay or inaction, Lumen may begin charging Customer and Customer will pay such charges. 9. For certain services, equipment provided by Lumen to be located in Customer's premises ("CPE") is subject to the terms of the Customer Premise Equipment Addendum. A copy of the CPE Addendum and a list of services to which it    Page 65 Document No. DOC-0001217773 Scenario: SM10295353 Service Order Confidential Page 3 of 4 applies is available upon request. For colocation, data center and/or hosting services, pre-arranged escorted access may be required at certain locations, and cross connect services are subject to whether facilities are available at the particular location to complete the connection. 10. Compliance with Laws. The parties comply with all laws and regulations applicable to the execution of this Order and to the provision of Services by Lumen, including, as applicable, procurement laws or regulations regarding cumulative purchases of Services by Customer. 11. E-Rate and/or RHC/HCF Funding. If Customer applies for or seeks E-Rate and/or RHC/HCF funding for the Service(s) to be provided under this Order, Customer’s Service(s) will be governed by a current eligible Existing Agreement, or if Customer and Lumen do not have a current eligible Existing Agreement, the Lumen E-Rate MSA or Lumen SLED MSA with the E-Rate and/or RHC/HCF Program Addendum will apply and must be executed contemporaneously with this Order. 12. If your network service utilizes TDM technologies, then the following apply: (a) During the Service Term and on 60 days’ prior written notice, Lumen may re-provision Customer’s off-net TDM services (“Service Re-provision”). If Customer objects to the Service Re-provision, Customer may terminate the affected service by notifying Lumen in writing within 30 days of the date of the Service Re-provision notification; and (b) During the Service Term, Lumen may increase rates for off-net TDM services. Lumen will provide Customer 60 days’ prior written notice before implementing the increase ("Rerate Notice"). If Customer objects to the increase, Customer must notify Lumen in writing within 30 days of the date of the Rerate Notice whether Customer will (i) receive the affected service on a month-to-month basis or (ii) terminate the affected service, subject to early termination liability charges. Under subsection (ii), Customer’s requested disconnect date must be within 90 days of the Rerate Notice. Unless Customer so notifies Lumen, the affected service will continue to be provided at the increased rates. Additional Order Terms Invoices Single prices shown above for bundled Services, or for Services provided at multiple locations, will be allocated among the individual services for the purpose of applying Taxes and regulatory fees and also may be divided on Customer’s invoice by location served. Activation Support If requested by Customer, and for an additional charge, Lumen will provide assistance with activating and/or configuring equipment on Customer’s side of the Demarcation Point (“Activation Support”).    Page 66 Document No. DOC-0001217773 Scenario: SM10295353 Service Order Confidential Page 4 of 4 Signature Block Customer: CITY OF RANCHO CUCAMONGA Total MRC: $3,800.00 Total NRC: 0 Signature: {{_es_signer_signature }} Name: {{_es_signer_fullname }} Title: {{_es_signer_title }} Date: {{_es_signer_date }} Customer and the individual signing above represent that such individual has the authority to bind Customer to this Agreement. Document Generation Date: 05-04-2023    Page 67 DATE: June 7, 2023 TO: Mayor and Members of the City Council FROM: John R. Gillison, City Manager INITIATED BY: Jason C. Welday, Director of Engineering Services/City Engineer Trina Valdez, Utilities Operations Supervisor SUBJECT: Consideration of a Contract with Voltaire Engineering, Inc. in the Amount of $497,550 Plus a 10% Contingency and an Appropriation in the Amount of $258,650 from the Municipal Utility Fund (Fund 705) for the Arbor Substation Exterior Redesign and Storage Improvement Project. This Project is Exempt from the Requirements of the California Environmental Quality Act (CEQA) per Government Code Section 15301 - Existing Facilities. (CITY) RECOMMENDATION: Staff recommends the City Council: 1.Approve the plans and specifications for the Arbor Substation Exterior Redesign and Storage Improvements (Project); 2.Accept the bids received for the Project; 3.Award and authorize the execution of a contract in the amount of $497,550, to the lowest responsive bidder, Voltaire Engineering Inc. for the total bid amount; 4.Authorize the expenditure of a 10% contingency in the amount of $49,760; and 5.Authorize an appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705). BACKGROUND: The Rancho Cucamonga Municipal Utility’s (RCMU) Arbor Substation became operational in 2003 and since then only minor exterior improvements have been made. As RCMU continues to service more customers, the need for additional storage for spare equipment has increased. The existing parking lot connected with the substation is minimally used and will be reconfigured to maximize the space to make better use of it. The existing pavement is also beginning to deteriorate and the project will extend the life of the pavement for an additional 15-20 years. In addition to the project bid, staff included an additive bid to remove the existing perimeter 6’ high wrought iron fence and replace it with an 8’ high wrought iron fence for the entire perimeter location including the newly reconfigured parking area. It has been recommended by the Department of Energy (DOE) and the California Public Utilities Commission (CPUC) that electric substations take a layered security strategy to deter against vandalism, theft, and physical attacks. The increased height of the perimeter fence would be a protective measure to help improve the substation’s on-site physical security and dissuade potential attackers. This added    Page 68 Page 2 measure would be in addition to the existing protection and security that is currently in place including card key and lock controls, facility lighting, shielding line of sight of critical components and security camera surveillance. The fencing improvements will also meet recommendations made in RCMU's Physical Security Plan that was adopted in 2021 to further enhance the site by adding additional exterior barriers. ANALYSIS: The scope of work includes installing a new perimeter wrought iron fence around the parking lot, an interior 8’ high wrought iron fenced in area for storage with screen, remove existing dirt landscape to construct 3” AC pavement over compacted native and asphalt overlay to the existing lot, install a 20’ automatic rolling gate and 12’ manual swing gate, adjust existing manholes, sawcut and remove existing concrete, construct new curbing, remove existing bollards, remove a 3’ wrought iron fence, sawcut existing asphalt and install a 4” diameter Schedule 40 PVC, striping and signage. The additive bid scope of work consists of removing all existing 6’ exterior fencing and installing an 8’ high wrought iron fence along the entire exterior perimeter and provide security personnel during the duration of the existing exterior fence replacement. The contract documents call for 60 working days to complete construction. The Notice Inviting Bids was released to the general contracting community and was published in the Daily Bulletin on April 27, 2023 and May 4, 2023. The City Clerk’s Office facilitated the formal solicitation for bidding the project. On May 9, 2023, the City Clerk’s Office received three (3) construction bids. The Engineer’s estimate for the Project was $410,000. The apparent low bidder Voltaire Engineering, Inc. submitted a bid in the amount of $497,550. Staff believes that these bid items are higher than expected due to volatility in the construction market driven by material demands, fuel pricing and increased labor costs. A full bid summary is included as Attachment 2. Staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder, Voltaire Engineering, Inc. meets the requirements of the bid documents. ENVIRONMENTAL: Staff has determined that the Project is Categorically Exempt per Section 15301 “Existing Facilities” subsection (c), Class 1 California Environmental Quality Act (CEQA). FISCAL IMPACT: A total of $288,660 has been budgeted in Fiscal Year 2022/23 from the Municipal Utility Fund (Fund 705). An appropriation in the amount of $258,650 from the Municipal Utility Fund (Fund 705) to Account No. 1705303-5650/2106705-0 (Capital Projects-Arbor Substation) will be necessary to fully fund the Project. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision for the City by promoting and enhancing a safe and healthy community for all by ensuring that public infrastructure is well-maintained and secure. ATTACHMENTS: Attachment 1 - Vicinity Map Attachment 2 - Bid Summary    Page 69 ATTACHMENT 1 PROJECT# 800-2023-08 ARBOR SUBSTATION EXTERIOR REDESIGN AND STORAGE IMPROVEMENT VICINITY MAP NOT TO SCALE    Page 70 UNIT BID UNIT BID UNIT BID UNIT BID NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT 1 1 LS Mobilization (Including clearing & grubbing, all removals and disposal)$5,000.00 $5,000.00 $113,650.00 $113,650.00 $14,000.00 $14,000.00 $100,000.00 $100,000.00 2 225 LF Install 6’ High Wrought Iron Fencing, foundation per plan and details, complete in place. $225.00 $50,625.00 $205.00 $46,125.00 $294.00 $66,150.00 $385.00 $86,625.00 3 1 LS Install 20’ Automatic Rolling Gate with Lift Master Gate Operator, including post, foundation, railings, controller, wirings, per plan and specifications, complete in place. $35,000.00 $35,000.00 $28,500.00 $28,500.00 $39,900.00 $39,900.00 $35,000.00 $35,000.00 4 1 LS Install 12’ Manual Swing Wrought Iron Gate, foundation per plan complete in place.$15,000.00 $15,000.00 $5,500.00 $5,500.00 $6,300.00 $6,300.00 $14,000.00 $14,000.00 5 270 LF Install 8’ High Wrought Iron Fencing with Screen, Barbed Wires, arm extension and bracket per plan complete in place. $300.00 $81,000.00 $225.00 $60,750.00 $329.00 $88,830.00 $425.00 $114,750.00 6 30 TN Construct 3” AC Pavement Over Compacted Native.$120.00 $3,600.00 $350.00 $10,500.00 $525.00 $15,750.00 $200.00 $6,000.00 7 1,333 SY 0.10’ Cold Mill Per Plan $3.50 $4,665.50 $3.00 $3,999.00 $8.00 $10,664.00 $9.00 $11,997.00 8 100 TN 0.10’ AC Overlay $120.00 $12,000.00 $290.00 $29,000.00 $308.00 $30,800.00 $200.00 $20,000.00 9 1 EA Adjust Existing Manholes to Finish Grade $1,000.00 $1,000.00 $800.00 $800.00 $4,477.00 $4,477.00 $1,200.00 $1,200.00 10 1 EA Adjust Existing Water Valve Can and Cover to Finish Grade $200.00 $200.00 $300.00 $300.00 $2,100.00 $2,100.00 $250.00 $250.00 11 45 LF Sawcut and Remove Existing Concrete and Construct 6” New Curb Only per City Standard $70.00 $3,150.00 $90.00 $4,050.00 $140.00 $6,300.00 $100.00 $4,500.00 12 14 EA Remove Existing Bollard Post $100.00 $1,400.00 $300.00 $4,200.00 $700.00 $9,800.00 $275.00 $3,850.00 13 130 LF Remove Existing 3’ Wrought Iron Fencing $20.00 $2,600.00 $25.00 $3,250.00 $38.00 $4,940.00 $32.00 $4,160.00 14 44 LF Paint 4” White Parking Stall Striping per Plan $10.00 $440.00 $12.00 $528.00 $119.00 $5,236.00 $50.00 $2,200.00 15 100 LF Sawcut existing asphalt and install 4” dia. Sch 40 pvc per plan $50.00 $5,000.00 $50.00 $5,000.00 $49.00 $4,900.00 $100.00 $10,000.00 TOTAL BASE BID AMOUNT:$220,680.50 $316,152.00 BID $310,640.00 BID $408,982.00 CORRECTED $310,147.00 CORRECTED $414,532.00 UNIT BID UNIT BID UNIT BID UNIT BID NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT 1 680 LF Remove Existing 6’ Exterior Fencing and Install 8’ High Wrought Iron Fence along entire exterior perimeter per plan and details including foundation complete in place. $275.00 $187,000.00 $242.00 $164,560.00 $357.00 $242,760.00 $450.00 $306,000.00 2 1 LS Provide 24-Hour Security during duration of installation of exterior perimeter wrought iron fencing replacement. $2,000.00 $2,000.00 $16,800.00 $16,800.00 $16,800.00 $16,800.00 $20,000.00 $20,000.00 TOTAL ADDITIVE BID AMOUNT:$189,000.00 $181,360.00 $259,560.00 $326,000.00 BID $569,707.00 BID $734,932.00 TOTAL BASE BID + ADDITIVE BID AMOUNT:$409,680.50 $497,512.00 CORRECTED $570,200.00 CORRECTED $740,532.00 ADDITIVE BIDS ROADWAY ENGINEERING & CONSTRUCTION CORP.EPSILON ENGINEERING 2 BASE BID 3BID DATE: MAY 9, 2023 ENGINEER'S ESTIMATEARBOR SUBSTATION EXTERIOR AND STORAGE IMPROVEMENTS APPARENT LOW BIDDER VOLTAIRE ENGINEERING, INC. ATTACHMENT 2    Page 71 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Wess Garcia, Acting Library Director Michael Parmer, Assistant to the City Manager Mike McCliman, Fire Chief William Wittkopf, Public Works Services Director SUBJECT:Consideration of Amendment No. 1 to the Professional Services Agreement (CO 2022-018) with DLR Group, LLC, Adding Architectural and Engineering Services for the Archibald Library Relocation Project to the Scope of Work and Increasing the Annual Compensation Limit to $2,103,250. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 1 to contract number 2022-018 with DLR Group, LLC adding architectural and engineering services for the Archibald Library Relocation Project to the scope of work and increasing the annual compensation limit to $2,103,250 (two-million-one-hundred-three-thousand-two-hundred-fifty dollars). BACKGROUND: On March 19, 2022, the Library submitted a grant request for first round funding for the California State Library’s Building Forward Library Infrastructure Grant and on October 18, 2022, received an “intent to fund” award letter to fund the Archibald Library Replacement Project (“Project”) in the amount of $6,498,126 with a 50% match by the City. The funds are to be used to design and construct a replacement facility for the Archibald Library, relocating it from its present location to the site of Lions Center East and West. At their regular meeting on February 16, 2022, the City Council and Board of Directors approved Professional Services Agreements (PSAs) with three firms to provide on-call architectural services for five-years, which included DLR Group, LLC Services were not to exceed $500,000 per year without City Council approval and projects would be awarded on a rotating basis between the consulting firms and upon consultant availability. ANALYSIS: In February 2023, the City requested a proposal for architectural and engineering services from DLR Group, LLC. for the remodel and alterations of the Lions Center East and West. A proposal was submitted on March 6, 2023 and revised on April 20, 2023 to adjust for timelines and clarity. The total cost of the proposal is one-million-four-hundred-fifty-seven-thousand-five-hundred dollars ($1,457,500).    Page 72 Page 2 1 8 4 8 The proposal was evaluated by an evaluation committee based on the method of approach, budget and resource allocation, and ability to meet grant funding deadlines. Staff has determined that DLR Group, LLC’s proposal meets the City’s needs and deliverables and is recommending City Council approval. FISCAL IMPACT: At the regular City Council meeting on December 14, 2022, the City Council accepted $6,498,130 in grant funds from the California State Library Building Forward Library Infrastructure Grant and authorized an additional match of $6,501,874 for a total budget of $13 million. The funds have been appropriated to the Library Capital Fund/Grant Income-State: 1329601-5650/2114329- 0. Use of project funds include architectural, engineering, and construction services. Staff recommends the City Council and Board of Directors approve Amendment No. 1 to contract number 2022-018 with DLR Group, LLC for architectural and engineering services and increasing the annual compensation limit to $2,103,250, including the Archibald Library Relocation Project ($1,457,500), a 10% contingency ($145,750), and the existing on-call architectural services that are not part of the Project ($500,000). COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses City Council core values of promoting and enhancing a safe and healthy community for all by ensuring renovations to City facilities are properly designed and built. ATTACHMENTS: Attachment 1 - DLR Group, LLC. Archibald Library Relocation Project Attachment 2 - Public Works Contract No. 2022-018 Attachment 3 - Amendment No. 1 DLR Group    Page 73 DLR Group inc. a California corp oration 1650 Spruce Street, Suite 300 Riverside, CA 92507 March 6, 2023 (Revised 4/20/2023) Mr. William Wittkopf Director of Public Works Services City of Rancho Cucamonga 8794 Lion Street, Rancho Cucamonga, CA 91730 E-Mail: william.wittkopf@cityofrc.us Re: Project Name: Archibald Replacement Library DLR Group Project No.: 75-236XX-00 Dear Mr. Wittkopf: As requested, we are pleased to submit this proposal to provide architectural and engineering services to assist with the remodel and alternations of Lions Center East and Lions Center West, located at 9191 and 9161 Baseline Rd, respectively. This new facility will serve as the cities’ New Library and Community Event Center to replace the aging Archibald Library. PROJECT DESCRIPTION Our understanding of the scope of work is based on site visit conduction on February 7, 2023, and introductory meeting with City Staff on February 21, 2023 . Based on that site walks, and the City’s presentation of their grant application we assume the Scope of Work consists of the following: 1.Complete interior gut and remodel of the Lions East and West building to provide the following programmatic elements: a.Public + Welcome Lobby: i.Foyer ii.Public Restrooms iii.Reception/Circulation Area b.Collections + Services: i.Open Access Collections ii.Serials, A-V Collections iii.individual Reader Spaces iv.Group Reading Spaces v.Study Rooms vi.Blended Service Desk vii.Story Theater/Program Space viii.Laptop User Spaces ix.Library Programming Space x.Technology Center xi.“Library of Things” Collection c.Community Event Space: i.Meeting Room Attachment 1    Page 74 Mr. William Wittkopf March 6, 2023 (Revised 4/20/2023)) Page 2 ii. Community Event Space iii. “Friends of the Library” Bookstore d. Administration: i. Staff Conference Room ii. Backroom iii. Library Staff Workspace iv. Cataloging, Processing + Storage Room v. Computer and Telecoms Space vi. Staff Lounge 2. Renovate the exterior facades of Lions East and West to provide the following elements: a. New exterior paint b. New exterior finish material treatments such as tile, and screen walls to provide “transformative” architectural design solutions. c. New architectural canopy element, with solar array, to visually connect the two existing buildings and define the main entry. d. New exterior graphic signage for wayfinding. e. Replacement of all glass with new Low-E, dual-glazed, glazing 3. Exterior site improvements as follows: a. New exterior accessible walkway off Baseline Road to create a new front door to the facility. The walkway shall be wide enough to continue to function as fire department access for the building. b. New accessible paths of travel from parking lot to building entries, including improved grade transitions through the new entry courtyard. c. New hardscape entry courtyard d. New Landscaping and irrigation around the site, including wastewater reclaim and reuse, if available. e. New parking lot surfacing, striping, and new parking lot signage. f. New outdoor community event space g. New site monument h. Library Book Return Station 4. Other Building Structure and Building Systems Scopes as follows: a. Seismic Retrofit and Strengthening, as required, to meet 2023 CBC Code Requirements. b. Artificial & Natural Lighting Systems to work in concert to optimize energy management using solatube products. c. New ventilation systems d. New Roofing, including sheet metal trim and flashings. e. Remodel of existing restrooms, including new plumbing fixtures f. New MEP systems as required for proposed new scope of work. g. New Technology throughout building as required for proposed new scope of work. SERVICES PROVIDED 1. Schematic Design – 6 Weeks a. SD Meetings: Two (2) in-person and two (2) virtual design meetings to present design progress. b. DLR Group shall conduct a site visit to document the existing conditions and verify the as -built documents provided by owner. c. DLR Group shall host an initial owner stakeholder design charette meeting to review the existing plans and verify the owners conceptual proposed program, as well as establishing goals and priorities for the project. d. Final Schematic Design Package Deliverable:    Page 75 Mr. William Wittkopf March 6, 2023 (Revised 4/20/2023)) Page 3 i. Site Plan ii. Illustrative Site Plan with proposed landscape concept iii. Floor Plans - Demo and Remodel iv. Proposed Interior Concepts + Proposed Material Palette v. Conceptual Interior Perspective Imagery vi. Engineering Basis of Design Narratives for Civil, Structural, Mechanical, Electrical, Plumbing, and technology vii. Preliminary ROM Cost Estimate 2. Design Development– 6 Weeks a. DD Meetings: Four (4) virtual design meetings to coordinate design development. b. Design Development Package Deliverable; 35% Construction Documents Development Set consisting of the following: i. Cover Sheet ii. G – General Sheets iii. C – Civil iv. L- Landscape Architecture v. A- Architecture vi. I - Interiors vii. S – Structural viii. M – Mechanical ix. P – Plumbing x. E – Electrical xi. T – Telecommunications xii. Outline Specifications xiii. Product Data Cutsheets xiv. Cost Estimate 3. Construction Documents– 6 Weeks a. CD Meetings: Three (3) bi-weekly virtual check-in meetings. b. Construction Documents Package Deliverable; 100 % Construction Documents Development Set consisting of the following: i. Cover Sheet ii. G – General Sheets iii. C – Civil iv. L- Landscape Architecture v. A- Architecture vi. I - Interiors vii. S – Structural viii. M – Mechanical ix. P – Plumbing x. E – Electrical xi. T – Telecommunications xii. Full Specifications xiii. Cost Estimate 4. Agency Phase– 8 Weeks a. Coordinate and submit drawings to City of Rancho Cucamonga for plan review and approval. b. Respond to any plan check comments received to the satisfaction of the building official.    Page 76 Mr. William Wittkopf March 6, 2023 (Revised 4/20/2023)) Page 4 5. Bidding & Award– 8 Weeks a. Assist the city or their selected CM in the advertisement and bidding of the project, including participating in pre-bid job walk, reviewing and responding to pre-bid RFI’s and preparing and issuing addendums as required. 6. Construction Administration– Assume 9 Months a. Attend weekly OAC meetings. b. Review and respond to Request for Information (RFI’s) c. Review and approve submittals and shop drawings. d. Issue field reports indicating observations and recommendations from the site visits. e. Review and approve contractor pay applications, as submitted. f. Review and evaluate any contractor proposed change order costs. ASSUMPTIONS 1. We assume the owner shall utilize a CM Multi-Prime delivery method for this project. 2. We assume the owner shall provide a land survey for both sites, and make it available at Start of Schematic design. 3. DLR Group shall provide an underground utility survey of existing utilities. 4. We assume the owner shall provide any as-builts, design drawings, or existing equipment information relevant, and required, to complete the design. 5. We assume any interior structural load bearing or shear walls shall remain and be protected in place. 6. Interior structural load bearing, or shear walls, shall remain in place. 7. We assume the owner shall provide a copy of their current Building and Product Standards for use on the project. 8. We assume the owner shall provide written confirmation of the owner’s budget approval for each design phase. This proposal fee shall be based on an initial recognized construction budget of $13 Million. 9. We assume that all utilities coming from off-site exist and are of adequate size and capacity to serve the project. 10. We assume our civil engineer shall prepare a WQMP; however, we also assume the awarded contractor shall be responsible for preparing a Storm Water Pollution Prevention Plan (SWPPP) throughout Construction Administration. 11. We assume the project will require compliance with CalGreen, which will mandate additional scope of work for electrical vehicle charging stations, as well as a student, staff, and public bicycle storage, etc. 12. We assume the project will incorporate necessary infrastructure for solar photovoltaic panels, as required. 13. DLR Group and our consultants shall prepare the project using a combination of BIM (Building Information Modeling), such as Revit, and AutoCAD. 14. For construction administration, we have assumed a construction schedule of 9 months and allowed for attending weekly construction meetings. If the construction timeline goes beyond this anticipated 9- month schedule, additional Construction Administration time shall be billed on an hourly-basis as an add- service. 15. We assume the proposed new mechanical systems for both facilities shall be a Variable Refrigerant Flow (VRF) HVAC system. 16. We assume the owner shall do material testing inspections prior to start of construction to identify any material abatement requirements. The initial investigation and abatement itself are not part of the project scope of work. 17. We assume the owner shall provide a new geotechnical report for the site between the two existing building for recommendations for flatwork design and well as footing/foundation design for new entry way canopy. 18. We currently assume that the canopy element proposed by the city is a free-standing open air non- combustible structure that unifies the two buildings that is tall enough to allow for adequate fire    Page 77 Mr. William Wittkopf March 6, 2023 (Revised 4/20/2023)) Page 5 department access through the existing service road. The canopy would be designed to allow for photovoltaic panels on top of the structure. 19. Our preliminary assumptions on the programmatic elements designed within the project description are that they shall exceed the city’s proposed construction budget of $13M. DLR Group and the city shall work together to develop a prioritization list that can be used to VE, phase, or remove scope of work, as necessary to fit within the city’s budget. EXCLUSIONS 1. Preparation of As Built/Record drawings is excluded. 2. Food Service design is excluded. 3. Full-Time Construction Administration Services are excluded. Architect shall visit site, as required to observe construction progress. 4. Multiple site punch walks are excluded. 5. LEED Certification is excluded. 6. Animations and virtual reality walk-through models are excluded. 7. New off-site & on-site fire hydrant design are excluded. 8. Design of off-site street improvements included street lighting is excluded. 9. Any coordination for phasing of project is excluded. 10. Recording of power consumption, Megger tests, light level or air and hydronic flowrates and temperatures is excluded. 11. Agency Fees are excluded. 12. Producing AutoCAD layering files needed per SCE standards for Electrical utility design and improvements to the site are excluded. 13. Producing AutoCAD layering filed needed per local Water District utility design and improvements to the site are excluded. 14. Topographic land survey is excluded. 15. Geotechnical/Geohazard surveys, including infiltration testing, are excluded. 16. Storm Water Pollution Prevention Plan (SWPPP) is excluded. 17. Furniture selection, specification, bidding assistance and procurement is excluded. PROFESSIONAL FEE’S – BASIC SERVICES Basic Services shall consist of the following consultant services: Architectural, Interior Design, Structural Engineering, Mechanical/Electrical/Plumbing Engineering, Technology (Telecommunications, AV, Wireless Access Points, Security), Fire Protection, Civil Engineering (On-site and Off-Site), Landscape Architecture, and Cost Estimating. DLR Group will provide the services outlines in the Scope of Work above as a lump sum, fixed fee, basis in the amount of One Million Four Hundred Fifty-Seven Thousand Five Hundred Dollars ($1,457,500). Note: If any scope of work, design, or construction administration parameters for the project are changed due to no fault of the architect, we shall be entitled to request additional compensation for that effort. This includes, but shall not be limited to, to the following: 1. If the overall project construction budget is increased above $13 million dollars. 2. If the new proposed canopy element design is changed to become a physical building addition, a unique structure that becomes enclosed, to allow for occupancy, including operable partitions, lighting or ventilation of any kind. 3. If the construction schedule is extended beyond 9 months.    Page 78 Mr. William Wittkopf March 6, 2023 (Revised 4/20/2023)) Page 6 ADDITIONAL SERVICES Work outside of the scope of work defined above will be charged as additional services based on the currently DLR Group Hourly Rate Schedule below: Discipline Leader $ 235 Senior Professional $ 175 Professional $ 145 Professional Support $ 115 Technical $ 90 Clerical $ 70 REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to compensation for our professional services and include project related expenses incurred by us and any of our consultants, related to printing (including 3D plotting) and delivery charges in the interest of the project. These expenses will be billed by the Architect to the Owner at one and one tenth (1.10) times the expense incurred by the Architect and Architect’s Consultants. We look forward to working with you on this very exciting project! If you have any questions, please feel free to call me. Sincerely, DLR Group ----------------------------------------------------------- ----------------------------------------------------------- Andrew D. Thompson Darrell Stelling Principal Vice President athompson@dlrgroup.com dstelling@dlrgoup.com M: (909) 471-1518 Cc: Tonya Winfrey, DLR Group Encl: None.    Page 79 Attachment 2    Page 80    Page 81    Page 82    Page 83    Page 84    Page 85    Page 86    Page 87    Page 88    Page 89    Page 90    Page 91    Page 92    Page 93    Page 94    Page 95    Page 96    Page 97    Page 98    Page 99 REQUEST FOR STATEMENT OF QUALIFICATIONS (“SOQ”) AND PROPOSALS (“RFP”) #21/22-500 FOR ON-CALL ARCHITECTURAL SERVICES – QUALIFIED CONSULTANTS LIST City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, California 91730    Page 100 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Table of Contents 1.OVERVIEW ............................................................................................................................................ 5 GENERAL BACKGROUND ............................................................................................................................. 5 PROPOSAL DELIVERY AND SCHEDULE OF EVENTS ............................................................................................. 5 DISCREPANCIES OR OMISSIONS .................................................................................................................... 5 CONTINGENCIES ........................................................................................................................................ 6 QUESTIONS AND CLARIFICATIONS ................................................................................................................. 6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 6 BRAND NAMES ......................................................................................................................................... 7 KNOWLEDGE OF REQUIREMENTS .................................................................................................................. 7 RESERVATION OF RIGHTS ............................................................................................................................ 7 1.1. 1.2. 1.3. 1.4. 1.5. 1.6. 1.7. 1.8. 1.9. 1.10. CALIFORNIA'S PUBLIC RECORDS ACT ............................................................................................................. 8 2.MINIMUM REQUIREMENTS ................................................................................................................. 8 BUSINESS LICENSE...................................................................................................................................... 8 PREVAILING WAGES................................................................................................................................... 9 REPRESENTATIVES...................................................................................................................................... 9 EMPLOYEE CONDUCT................................................................................................................................ 10 SOLICITATION RESPONSE FORMAT AND SUBMISSION REQUIREMENTS.......................................... 10 COVER LETTER / INTRODUCTION ................................................................................................................ 11 TABLE OF CONTENTS................................................................................................................................ 11 EXECUTIVE SUMMARY .............................................................................................................................. 11 EXPERIENCE ............................................................................................................................................ 11 THIRD-PARTY / SUBCONTRACTORS ............................................................................................................. 12 STAFF BIOGRAPHIES ................................................................................................................................. 12 SOLICITATION RESPONSE........................................................................................................................... 12 EXHIBITS A THROUGH H ............................................................................................................................ 12 NON-DISCLOSURE CONFLICT OF INTEREST.................................................................................................... 13 2.1. 2.2. 2.3. 2.4. 3. 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. 3.7. 3.8. 3.9. 3.10. PROFESSIONAL SERVICE AGREEMENT .......................................................................................................... 13 3.11. ACKNOWLEDGEMENT OF INSURANCE .......................................................................................................... 13 __________________________________________________________________________________________________ Page 2 of 29    Page 101 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 3.12. ADDENDUM ACKNOWLEDGEMENT.............................................................................................................. 13 3.13. DEBARMENT AND SUSPENSION .................................................................................................................. 13 3.14. PARTICIPATION CLAUSE ............................................................................................................................ 14 3.15. SIGNATURE OF AUTHORITY........................................................................................................................ 14 3.16. COMPANY REFERENCES............................................................................................................................. 14 3.17. LINE ITEM PRICING................................................................................................................................... 14 4. SCOPE OF WORK................................................................................................................................. 15 4.1. 4.2. 4.3. 4.4. 4.5. BACKGROUND AND PURPOSE..................................................................................................................... 15 CONSULTANT RESPONSIBILITIES.................................................................................................................. 16 MINIMUM QUALIFICATIONS ...................................................................................................................... 17 CONTRACT TERM ..................................................................................................................................... 17 PRICING ................................................................................................................................................. 17 5. EVALUATION AND CONSULTANT SELECTION PROCESS......................................................................... 18 5.1. 5.2. 5.3. 5.4. 5.5. 5.6. 5.7. 5.8. 5.9. INITIAL SCREENING................................................................................................................................... 18 EVALUATION ACTIVITIES ........................................................................................................................... 18 COST EVALUATION................................................................................................................................... 18 REFERENCE CHECKS.................................................................................................................................. 19 DEMONSTRATIONS/ INTERVIEWS ............................................................................................................... 19 FINANCIAL DOCUMENTATION .................................................................................................................... 19 BEST AND FINAL OFFER............................................................................................................................. 20 CONSULTANT SELECTION........................................................................................................................... 20 LETTER OF INTENT TO AWARD.................................................................................................................... 20 “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ........ 21 “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”............................................. 22 “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED”.................................................................................... 23 “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ....................................................................................... 24 “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................ 25 “EXHIBIT F, PARTICIPATION CLAUSE” ......................................................................................................... 26 “EXHIBIT G, SIGNATURE OF AUTHORITY” ................................................................................................... 27 __________________________________________________________________________________________________ Page 3 of 29    Page 102 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT H” REFERENCES WORKSHEET ...................................................................................................... 28 __________________________________________________________________________________________________ Page 4 of 29    Page 103 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 1. OVERVIEW 1.1. GENERAL BACKGROUND The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Consultants (hereinafter “Consultant”) to submit a Statement of Qualifications (“SOQ”) and Proposal response (hereinafter “Solicitation”) for On-Call Architectural Services – Qualified Consultants List in accordance with the minimum Scope of Services and Specifications indicated herein. The City intends to create a Qualified Consultants List that the City will rotate through as projects become available. Consultants wishing to participate in the Solicitation must be registered as a Vendor on Planet Bids through the City website at https://www.Cityofrc.us/your-government/procurement. Only those responses received from registered Consultants will be accepted. Responses must be submitted by the named Consultant that has downloaded the Solicitation, this information is indicated in the bid system and provides the ability to tabulate the responses in accordance to the named Consultants. Submitting a response under a Consultant name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration. 1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS Complete Solicitation responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors. Schedule of Events Event Description Post Solicitation Date & Time September 27, 2021 Questions Due October 12, 2021 by 12:00 pm October 18, 2021Addendum Issued Solicitation Response Due Date October 27, 2021 by 12:00 pm (The City reserves the right to change schedule of events without prior notice or responsibility to Consultant.) 1.3. DISCREPANCIES OR OMISSIONS Consultants finding discrepancies or omissions in the Solicitation or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The __________________________________________________________________________________________________ Page 5 of 29    Page 104 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ City bears no responsibility for oral instructions or representations. Addenda to this Solicitation shall be considered a part of this Solicitation and shall become part of any final Contract that may be derived from this Solicitation. 1.4. CONTINGENCIES This Solicitation should not be considered as a contract to purchase goods or services but is a Request for Statement of Qualifications and Proposal in accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, Solicitation responses should be as detailed and complete as possible to facilitate the formation of a contract based on the Solicitation response(s) that are pursued should the City decide to do so. Completion of this Solicitation form and its associated appendices are a requirement. Failure to do so may disqualify your Solicitation response submittal. Consultants must submit signed Solicitation responses by the due date and time as specified herein. Consultants will be considered non-responsive if the above requirements are not submitted as requested. Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this Solicitation and any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties. 1.5. QUESTIONS AND CLARIFICATIONS All questions or clarification requests must be submitted directly through the City’s bid system no later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City ’s bid system in accordance with the above “Schedule of Events”. From the issuance date of this Solicitation until a Consultant is awarded, Consultants are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga. 1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to this Solicitation will become the property of the City and will be returned only at the City ’s option and at the expense of the Consultant submitting the Solicitation response. A copy of the Solicitation response will be retained for official files and become a public record. Any material that a Consultant considers as confidential but does not meet the disclosure exemption requirements of the California __________________________________________________________________________________________________ Page 6 of 29    Page 105 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Public Records Act may be made available to the public regardless of a notation or markings of confidentiality or otherwise. 1.7. BRAND NAMES Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. Solicitation responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the Solicitation response clearly describes the article offered and how it differs from the referenced brand. Unless a Consultant specifies otherwise, it is understood that the Consultant is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample. 1.8. KNOWLEDGE OF REQUIREMENTS The Consultant shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the Solicitation response. Failure to examine any documents, drawings, specifications, or instructions will be at the Consultant’s sole risk. Consultants shall be responsible for knowledge of all items and conditions contained in their Solicitation responses and in this Solicitation, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to prospective Consultants by way of addenda to Planet Bids; however, it is the Consultant’s responsibility to ascertain that the Solicitation response includes all addenda issued prior to the Solicitation due date. 1.9. RESERVATION OF RIGHTS The issuance of this Solicitation does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to: • Waive or correct any defect or informality in any response, Solicitation, or Solicitation procedure. • Reject any or all Solicitations. • Reissue a Request for Solicitations. • Prior to submission deadline for Solicitations, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this Solicitation, or the requirements for contents or format of the Solicitations. __________________________________________________________________________________________________ Page 7 of 29    Page 106 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ • The City recognizes that price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest Solicitation response. • The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or all responsive and responsible Consultants who submit Solicitation responses. • Procure any materials, equipment or services specified in this Solicitation by any other means. • Determine that no project will be pursued. •The City reserves the right to inspect the Consultant’s place of business prior to award or at any time during the contract term or any extension thereof, to determine the Consultant’s capabilities and qualifications. 1.10. CALIFORNIA'S PUBLIC RECORDS ACT The City complies with the California Public Records Act, Government Code Section 6250 et seq, Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. Neither a Solicitation in its entirety, nor proposed prices shall be considered confidential and proprietary. Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this Solicitation are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253. Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so. 2. MINIMUM REQUIREMENTS 2.1. BUSINESS LICENSE A selected Consultant awarded a contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected Consultant must possess and maintain all appropriate licenses/certifications necessary in the performance of __________________________________________________________________________________________________ Page 8 of 29    Page 107 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ duties required under this Solicitation and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract. 2.2. PREVAILING WAGES Where labor is required for a public work as a part of any requirement covered by this Solicitation, pursuant to the provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Consultant(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this Solicitation that such an exemption will apply or that prevailing wages will not be required for a scope of work covered by this Solicitation. 2.3. REPRESENTATIVES Should a selected Consultant require the services of a third-party to complete the Scope of Services indicated in this Solicitation, the awarded Consultant will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. The awarded Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Consultant’s subcontractor. All Services shall be performed by the awarded Consultant or under the awarded Consultant’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services. The awarded Consultant shall be responsible for payment of all employees’ and subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services. In case of default by the Consultant, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Consultant, or may bill for excess costs so paid, and the prices paid by the be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Consultants for delivery, which do not meet specifications, will be for the account of the Consultant. City Representative: __________________________________________________________________________________________________ Page 9 of 29    Page 108 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ For the purposes of this Agreement, the contract administrator and City ’s representative shall be William Wittkopf, Public Works Services Director, or such other person as designated in writing by City (“City ’s Representative”). It shall be the Consultant’s responsibility to assure that City ’s Representative is kept informed of the progress of the performance of the services, and the Consultant shall refer any decisions that must be made by City-to-City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. Consultant Representative: The response to this Solicitation shall designate the representative of the Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Consultant’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Consultant’s Representative will be a substantial inducement for City to enter into an Agreement with the Consultant. Therefore, the Consultant’s Representative shall be responsible during the term of any Agreement for directing all activities of Consultant and devoting enough time to personally supervise the services hereunder. The successful Consultant may not change the Consultant’s Representative without the prior written approval of City ’s Representative. 2.4. EMPLOYEE CONDUCT All Consultant personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Consultant’s personnel shall be subject to oversight by City staff. Under no circumstances shall the Consultant’s or Consultant’s sub-contractor personnel be deemed as employees of the City. Consultant or Consultant’s subcontractor personnel shall not represent themselves to be employees of the City. Consultant's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and City employees. The Consultant's personnel shall be required to work in a pleasant and professional manner with City employees, outside Consultants and the public. Nothing contained in this Solicitation shall be construed as granting the Consultant the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order. 3. SOLICITATION RESPONSE FORMAT AND SUBMISSION REQUIREMENTS Completion of this Solicitation form and its associated Exhibits are a requirement. To be considered responsive and evaluate Solicitation responses fairly and completely Consultants must comply with the format and submission requirements set out in this Solicitation, and provide all information requested. Failure to comply __________________________________________________________________________________________________ Page 10 of 29    Page 109 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ with the instruction indicated herein or any part of this Solicitation will deem said Solicitation response as non- responsive and will not receive further consideration in the evaluation process. If only one Solicitation response is received, the City reserves the right to discard the response, re-bid or proceed with a Solicitation review and negotiations. Solicitation responses are due on the date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper Solicitation responses will be accepted. Solicitation responses must include the information required by this Solicitation. 3.1. COVER LETTER / INTRODUCTION Solicitation responses must include the complete name and address of Consultant and the name, mailing address, and telephone number of the contact person regarding the Solicitation response. A signature by an authorized representative must be included on each Solicitation response. Said signature will be considered confirmation of the Consultants ability and willingness to comply with all provisions stated herein. 3.2. TABLE OF CONTENTS The Table of Contents must be a comprehensive listing of the contents included in your Solicitation response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the Solicitation response will be separated by a title page at the beginning of each section. 3.3. EXECUTIVE SUMMARY The Executive Summary shall condense and highlight the contents of the Consultant’s Solicitation response to provide the Evaluation Committee with a broad understanding of the Consultant’s approach, proposal, experience and staffing. 3.4. EXPERIENCE The Consultant shall provide a concise statement demonstrating the Consultant’s qualifications, experience, expertise, and capability to perform the requirements of this Solicitation. Provide a brief history of your company, including; • The number of years in business, • The firm’s service commitment to customers, • If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • A statement as to whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated. __________________________________________________________________________________________________ Page 11 of 29    Page 110 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 3.5. THIRD-PARTY / SUBCONTRACTORS If the Consultant intends to subcontract, a detailed list of any sub-contractors, partners, or third-party Consultants who will be involved in the implementation of the proposed services including but not limited to: • Description of the Consultant’s experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this Solicitation, • Describe the specific role of each. 3.6. STAFF BIOGRAPHIES Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order: • Position with the Company, • Length of time with the Company, • Licenses, registrations, and certifications as required by law to perform the Scope of Work described herein, • Educational background, • Role in the Project, • Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities. 3.7. SOLICITATION RESPONSE Consultants are required to provide a full, detailed response to the City ’s Scope of Services which are identified herein. Consultants should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability and required qualifications to complete the services needed. A Solicitation Response will not contain any cost information, the only place cost can be provided is in Planet Bids in the line items. Solicitation Responses are to be attached in Planet Bids system under the Response Types “Proposal Response” tab. 3.8. EXHIBITS A THROUGH H The following named Exhibits A through H are a requirement and must be complete and signed where required. Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. Failure to comply with this instruction will deem your Solicitation submittal as non-responsive. __________________________________________________________________________________________________ Page 12 of 29    Page 111 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 3.9. NON-DISCLOSURE CONFLICT OF INTEREST Specify any possible conflicts of interest with your current clients or staff members and the City. A signed “Exhibit A, Conflict of Interest and Non-Disclosure Agreement” included herein must be submitted under the Planet Bid Response Types, Exhibits A – G, H. 3.10. PROFESSIONAL SERVICE AGREEMENT In addition to the acceptance of the City ’s Terms and Conditions, the successful Consultant will be required to enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City ’s bid system for review. All requirements of said PSA must be completed by the successful Consultant and signed by both applicable parties prior to any services being rendered. This Solicitation sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this Solicitation, Consultant will be deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the PSA language in writing. Failure to raise any objections at the time of this Solicitation response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary must be submitted in Planet Bids system under the Response Types tab Exhibits A – G, H. 3.11. ACKNOWLEDGEMENT OF INSURANCE Consultants must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The awarded Consultant will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Consultant, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types, Exhibits A – G. 3.12. ADDENDUM ACKNOWLEDGEMENT The Consultant shall hereby acknowledge they have received all posted Addendums, if any. It is the Consultant’s responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this Solicitation shall be considered a part of this Solicitation and shall become part of any final Contract that may be derived from this Solicitation. Consultants must indicate their acknowledgement of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted under the Planet Bid Response Types, Exhibits A – G. 3.13. DEBARMENT AND SUSPENSION Bidding Consultants must verify by way of signature to “Exhibit E, Consultant Certification Form” that they __________________________________________________________________________________________________ Page 13 of 29    Page 112 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response Types, Exhibits A – G. 3.14. PARTICIPATION CLAUSE Consultants shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet Bid Response Types, Exhibits A – G. This will indicate a Consultants agreement to or not to allow other entities to utilize the Solicitation response and awarded contract as a piggyback option. 3.15. SIGNATURE OF AUTHORITY “Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G. Unsigned Solicitation responses will not be accepted. The Signature of Authority declares that the Consultant has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Consultants Solicitation response is accepted, Consultant agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Consultants Solicitation response. 3.16. COMPANY REFERENCES Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. “Exhibit H, Reference Worksheet”, must be complete and uploaded into the Planet Bid system under the “Response Type” section identified as “Exhibit H”. While the Reference Worksheet accompanies your Solicitation response it is not to be discussed in any other area of the Solicitation response other than the “Response Type, Exhibit H” in Planet Bids. 3.17. LINE ITEM PRICING Line item pricing for this Solicitation must be provided directly in the Planet Bids system under the “Line Items” tab. This pricing is not an estimate and is firm fixed price for each item listed. Consultant’s pricing quotes outside of the pricing listed in Planet Bids under the “Line Items” tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your Solicitation response it is not to be discussed in any other area of the Solicitation response other than the “Line Item” tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Consultants Solicitation response to be considered as non-responsive and be eliminated from proceeding any further in the process. __________________________________________________________________________________________________ Page 14 of 29    Page 113 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Any questions or clarifications regarding how to correctly submit Line Item pricing should be submitted by the “Questions Due” date and time indicated in the schedule of events. 4. SCOPE OF WORK 4.1. BACKGROUND AND PURPOSE The Consultant selected based on this SOQ process must be capable of providing full architectural services through the planning, design, and construction phases of all City projects. The Consultant selected must have the experience to provide architectural design services for new construction, expansions, modernization, and/or renovation of various City sites. Some of the work involved relates to bringing existing City buildings into compliance with current regulatory requirements including (but not limited to) the California Building Code and the American with Disabilities Act (ADA). Components of the work will include civil, structural, electrical, mechanical, and plumbing systems. These projects are spread over the City’s entire geographic area. The City intends to procure these services on a continuing as-needed and as-requested basis. The City reserves the right to select the specific locations for the work to be done by the Consultant; general description of the work as follows: Programming involves the development or refinement of proposed space programs. Programs may include descriptions of functions, spatial requirements, circulation and adjacencies, special equipment, and furnishings. Program criteria shall consider ADA, egress, fire life safety and other building code requirements, and shall address the flexibility needed to accommodate the issues necessary for functionality by the end users. Work may include assisting the City in preparing for and presenting information to department heads and the members of the City Council in public meetings related to projects. Site Planning involves the development or refinement of proposed site layouts. Site Plans may include, but not be limited to, building configurations and massing, parking layouts, landscaping and irrigation, drainage systems, site amenities and utility coordination, including compliance with Low Impact Development (LID) and other storm water requirements. The development of schematic and design development, permit submittal, construction documents and As-built drawings to be submitted in both hard copy and digital format. The selected consultants shall be required to provide permit submittal drawings and pro-actively respond to plan check comments to ensure permit approvals in a timely manner. The consultant will prepare construction documents sufficient to provide the level of detail necessary to communicate the project intent and constructability to obtain competitive bids through the public agency procurement process. The selected consultants shall be responsible for all elements of design coordination. Cost estimates shall be based on current known pricing of labor and materials. Services may include, but not be limited to, consultation with and support of the City in space planning for __________________________________________________________________________________________________ Page 15 of 29    Page 114 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ facility improvement projects, including the generation of rough order of magnitude (ROM) as well as detailed cost estimates. Cost Estimates should include, but not be limited to, evaluation of construction market conditions, the constructability of the project based upon the intent of the design documents, all ultimately coordinated with the City’s project delivery requirements. Support services during construction shall include timely professional service support to the City in responding to Contractors’ Requests for Information (RFI), evaluation of shop drawings and material submittals, construction observation reports and review of change orders. Attendance at and participation in design review and onsite construction meetings, documentation and preparation of meeting minutes will be required where appropriate. Some anticipated projects over the next couple of years may include some or all the following components: ▪ Renovation and modernization of City facilities pertaining to restrooms, offices, and ADA upgrades ▪ Replacement or upgrades of Fire Alarm Systems ▪ Replacement of Fencing ▪ Replacement of HVAC systems ▪ Replacement of Facility Roofs ▪ Replacement of Building Waterproofing Systems ▪ Replacement of Carpet and Seating ▪ Replacement of Lighting and Control Systems in Facilities ▪ Replacement and Upgrades to Technology Infrastructure ▪ Sports Lighting Design and Replacements at City Parks and Facilities ▪ Implementation of Safety and Security Upgrades ▪ Design of Solar Infrastructure ▪ Addition of Energy Management Systems ▪ Water Conservation and Landscape Renovations ▪ Replacement of Playground Equipment and Surfacing at City sites ▪ Electric Vehicle Charging Infrastructure Design at City Facilities. 4.2. CONSULTANT RESPONSIBILITIES Consultant shall attend a “Kick-off” meeting, such as a pre-bid or pre-construction with City staff. Consultant shall prepare and distribute meeting minutes. Monthly meetings are not required, it is assumed that meetings will only be held when needed as projects move forward. Consultant shall maintain a current "Action Item" list. Consultant shall maintain a "Critical Path" project schedule. This schedule shall be updated by the Consultant at appropriate intervals during a project. __________________________________________________________________________________________________ Page 16 of 29    Page 115 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Consultant shall research records and obtain all plans, maps, or other information that is useful to this project. Consultant shall notify and coordinate with utility companies. Relevant utilities shall be shown on the plans. Consultant shall provide two hard copies of the draft plans and electronic submittals to the City for review with each submittal. Consultant shall provide the City with cost estimates. Consultant shall provide the final approved plans on Mylar sheets along with electronic copies. Consultant shall provide a bid schedule and special provisions in a format suitable for inclusion in the City's Standard Contract Documents. 4.3. MINIMUM QUALIFICATIONS To qualify for inclusion on the Prequalified List and be eligible for selection as an On-call consultant, the Consultant must meet the following minimum requirements: Five (5) years of public project design experience. The Consultant must be licensed in the State of California. Demonstrable and verifiable references with contact information of successfully completed design and construction projects on schedule and within design and construction budgets. The names, qualifications, and scope of work to be performed by any sub-consultants who have extensive experience in the specific discipline of the design work they will provide to the team. Demonstrate sufficient named/designated staff and resources to meet the requirements of the contract including redundancy of qualified personnel such that key persons can be readily replaced, with City’s pre-approval, in the event of illness, employment change, or other unforeseen reasons. 4.4. CONTRACT TERM The initial contract period, after the award of contract by City Council and Fire Board, shall commence upon the date of mutual execution by all parties and continue through June 30, 2026. The contract may be extended for two (2) additional one (1) year terms upon agreement of both parties and City Council approval. 4.5. PRICING The services will be paid in accordance with Consultant’s hourly rate(s) as shown on the “Line Items” tab where Consultants shall submit all required pricing. Hourly rate(s) shall cover the cost of staff time and all other direct and indirect costs and fees, including vehicle, cell phone, computer, laptop, I-Pad and other equipment necessary to perform the services. __________________________________________________________________________________________________ Page 17 of 29    Page 116 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 5. EVALUATION AND CONSULTANT SELECTION PROCESS 5.1. INITIAL SCREENING All Solicitation responses will undergo an initial review to determine responsiveness to the instructions herein. Those Solicitation responses initially determined to be responsive by meeting the Solicitation requirement as indicated herein will proceed to the next phase of the evaluation process. 5.2. EVALUATION ACTIVITIES Solicitation responses deemed as having met the standard Solicitation requirements as indicated herein are then evaluated by an Evaluation Committee. The Solicitation submittals are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors: Criteria Assigned Criteria Description Percentage Consultant Expertise 15% Consultant’s competence to perform the required services as indicated by technical training, education and skillset of the firm’s personnel who would be assigned to perform said services 15% Extent to which the Consultants services or goods meet the City ’s needs 15% 10% 20% Cost Consultant’s understanding of the City’s Scope of Services and overall quality of work plan; logic, clarity, and specificity of work plan Consultant’s management approach and organization of team including project communication, schedule, and budget control 15% 10% Past performance with the City or other government entity or previous clients with respects to factors such as control of costs, quality of work, and meeting of deadlines 5.3. COST EVALUATION Cost Proposals are evaluated and scored based on the following calculations; __________________________________________________________________________________________________ Page 18 of 29    Page 117 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores. 5.4. REFERENCE CHECKS If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Consultant’s reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Consultants provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Consultant ranking. Evaluators do not see the Consultant References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the Solicitation response, only to ensure that the proposed cost is not over the City ’s budgeted amount or Not-to-Exceed amount for the project. 5.5. DEMONSTRATIONS/ INTERVIEWS Upon completion of the Solicitation evaluations and data analysis, and only if necessary, selected top ranked Consultants will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their Solicitation response. Consultant interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the Solicitation. 5.6. FINANCIAL DOCUMENTATION Consultants that proceed to the short-list may be required to submit financial documentation as proof of its firm’s financial stability and strength. A financial review will be conducted by the City Finance Department. Should a Consultant wish for its financial documentation to be treated as proprietary or be returned upon completion of the review, the documentation must clearly be marked as such. The following documentation will be required of each Consultant on the short-list: • A copy of the Consultant’s most recent annual report. • Audited (by a third party), balance sheets and income statements for the past three (3) years. • If audited data is not available, Consultant shall submit copies of complete tax returns for the past three (3) years. • Describe any regulatory censure and past or pending litigation related to services provided by the Consultant. • Indicate all applicable information regarding Consultant ownership changes in the last three (3) years. __________________________________________________________________________________________________ Page 19 of 29    Page 118 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ 5.7. BEST AND FINAL OFFER Upon completion of Consultant presentations, the City reserves the right to conduct pre-award discussions and/or pre-contract negotiations with all or only top ranked Consultants. At which time the City may request a Best and Final Offer to be submitted from one or all finalists. 5.8. CONSULTANT SELECTION The final Consultant selection is based on which Consultant is the most responsive, meeting the City’s requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal. The City may conduct negotiations with several Consultants simultaneously. The City may also negotiate contract terms with the selected Consultants prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any Solicitation responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City. 5.9. LETTER OF INTENT TO AWARD After a final Consultant selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Consultants. Negotiations shall be confidential and not subject to disclosure to competing Consultants unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Consultant or withdraw the Solicitation entirely. __________________________________________________________________________________________________ Page 20 of 29    Page 119 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” It is the policy of the City to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants. I do not have specific knowledge of confidential information regarding Solicitation responses received in response to the Request for Statement of Qualifications and Proposal (“Solicitation”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any Solicitation response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any Solicitation response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. ______________________________________ ______________________________________ (Print Name) (Relationship to the City) ______________________________________ ______________________________________ (Relationship to the Consultants) (Signature) ______________________________________(Date) Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 21 of 29    Page 120 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” Mark the appropriate choice, below: _____ Consultants accepts the PSA without exception. OR _____ Consultants proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as “Exception Summary”, which shall include the Consultants’ rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summary may deem the response as non-responsive. ___________________________________ Signature ___________________________________ Printed Name ___________________________________ Title ___________________________________ Date Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 22 of 29    Page 121 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED” I, _______________________________ the ______________________________________________ (President, Secretary, Manager, Owner or Representative) of __________________________________________________________________, certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications and Proposal (“Solicitation”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List have been read and understood and that our Consultants is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to maintain said coverage shall result in termination of the contract. ___________________________________ Signature ___________________________________ Printed Name ___________________________________ Title ___________________________________ Date Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 23 of 29    Page 122 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” The Consultants hereby acknowledges the following Addenda Number(s) to this Solicitation have been received, if any. Consultants understands failure to acknowledge any addenda issued may cause the Solicitation response to be considered non-responsive. It is the Consultants’ responsibility to log into the Bid System to identify and download the number of addenda that have been posted. • • • • __________________ __________________ __________________ __________________ ___________________________________ Signature ___________________________________ Printed Name ___________________________________ Title ___________________________________ Date Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A –G, H. __________________________________________________________________________________________________ Page 24 of 29    Page 123 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” I certify that neither _____________________________ (Consultant) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. ___________________________________ Signature ___________________________________ Printed Name ___________________________________ Title ___________________________________ Date Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 25 of 29    Page 124 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT F, PARTICIPATION CLAUSE” It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this Solicitation response at their option for equipment or services at the Solicitation response price for a period of ________ days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy-back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Consultants. Successful Consultants will extend prices as proposed herein to other governmental agencies, please specify. YES __________NO _________ Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 26 of 29    Page 125 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT G, SIGNATURE OF AUTHORITY” The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this Solicitation response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following Solicitation response. THE CONSULTANT IN SUBMITTING THIS SOLICITATION RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR SOLICITATION RESPONSE AS NON-RESPONSIVE. Company Name:Address: (Street, Su. # City, State, Zip) Telephone #: Fax #: E-mail address: Authorized Representative: (print) Signature: Web Address: Title: Date: Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 27 of 29    Page 126 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT H” REFERENCES WORKSHEET The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. Reference 1 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 2 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) __________________________________________________________________________________________________ Page 28 of 29    Page 127 The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ Reference 3 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Reference 4 Company Name Contact Name and Title Company Address Contact Telephone Number Contact Email Description of Comparative Services and Project Cost (please be specific) Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 29 of 29    Page 128 City of Rancho Cucamonga RFP #21/22-500 On-Call Architectural Services 1650 Spruce Street Suite 300 Riverside, CA 92507 951.682.0470 listen. DESIGN. deliver    Page 129 1650 Spruce Street, Suite 300 Riverside, CA 92507 October 27, 2021 City of Rancho Cucamonga Procurement Division 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (Submitted via the Planet Bids “Proposal Response” tab per RFQ Section 3.7.) Re:ꢀRequestꢀꢀforꢀStatementꢀofꢀQualificationsꢀ(“SOQ”)ꢀandꢀProposalsꢀ(“RFP”)ꢀ#21/22-500ꢀꢀꢀꢀꢀ ꢀ ꢀꢀꢀꢀꢀꢀꢀꢀꢀꢀꢀꢀꢀꢀOn-CallꢀArchitecturalꢀServicesꢀ–ꢀQualifiedꢀConsultantsꢀList Dear Mr. Wittkopf, Public Works Services Director, and Members of the Selection Committee: DLR Group welcomes this opportunity to assist the City of Rancho Cucamonga with On-Call Architectural Services. We understand the nature of on-call contracts and are committed to providing the responsiveness, technical expertise, and local resources necessary to ensure the best suited project team for each assignment as they arise. We bring to the City of Rancho Cucamonga: Commitment to the City of Rancho Cucamonga. Our team is led by Sr. Project Manager Andrew Thompson and Project Manager Roberto Marquez, as well as Principal-in-Charge Christopher Lawrence, who have all consistently served the city over many years – in fact, Andrew and Roberto have partnered directly with various departments within the city for over 6 years, including the Fire Protection District, City Manager’s Office, Engineering, and Public Works. We understand and respect the standards, policies, and processes of the City as well as its associated review agencies. We share in the belief of a process that seeks to promote economic vitality, environmental awareness, best practices, effective community relations, quick response time, and the finest customer serviceElevate theHuman Experience at hnrdo uegnhg ionuere rpsawr t noer kr schl oi ps. e l y with project stakeholders to establish a clear, mutual understanding of expectations TechnicalꢀExpertise. We have successfully applied technical problem-solving and innovative design thinking to the complexities of renovation and modernization work, especially within the public setting. Our architects through Design and deliverables. We prioritize aligning with budget, schedule, and project requirements throughout every step in the design process. We value the knowledge, experience, and skills of every team member and discipline—from the client and design consultants to the construction manager and contractors—and we leverage each person’s contribution for the benefit of the project at every phase. Together, we have the capabilities and versatility to address every assignment or challenge that may arise. DepthꢀofꢀResources. Our deep bench of multidisciplinary experts, as well as qualified and reputable subconsultants with whom we have successful relationships, facilitates our ability to surge or scale back support as needed to follow through on commitments. Our team organization, methodology, and technological setup bring together the best of both worlds—cost competitive, hands-on, real-time service and leadership through our local office in Riverside, which has served the Inland Empire for over 35 years and world-class expertise and innovation drawing on our firm’s collective resources, industry relationships, and best practices. ClientꢀFirstꢀMentality. The clients and contractors that we have worked with can attest to our dedication to serving as a trusted partner. We encourage you to contact them about their experience working with us. It is our commitment to their satisfaction that has resulted in numerous repeat clients and partnerships, and we hope to count the City of Rancho Cucamonga among them. listen.DESIGN.deliver Riverside and locations worldwide   Page 130 Thank you for considering DLR Group for this important contract. We’re committed to providing the City with the highest level of professionalism and collaboration, and we’re excited to get started. Sincerely, DLRꢀGroup Andrew Thompson LEGAL FIRM NAME: Sr. Project Manager and Client Leader PRIMARY CONTACT athompson@dlrgroup.com m: 909/471-1518 DLR Group inc., a California corporation ContentsADDRESS: 1650 Spruce Street, Suite 300 Riverside, CA 92507 COVER LETTER 03 TABLE OF CONTENTS 05MAIN PHONE: 951/682-0470 EXECUTIVE SUMMARY 07Christopher Lawrence, AIA, LEED AP BD+C Principal-in-Charge AUTHORIZED SIGNER clawrence@dlrgroup.com m: 909/908-1233 DLR GROUP’S EXPERIENCE 11 THIRD-PARTY / SUBCONTRACTORS 29 STAFF BIOGRAPHIES 35 PROJECT APPROACH AND WORK PLAN 43 Riverside and locations worldwide 05    Page 131 ExecutiveꢀSummary    Page 132 DLR Group [EXECUTIVE SUMMARY][EXECUTIVE SUMMARY] DLR Group Executive Summary Why This Team?DLR Group’s brand commitment to our customers is Project Manager, Roberto Marquez, are skilled at the management of A/E teams for fast-track On-Call projects that require buy-in from stakeholders and the public, keeping them on schedule and within budget. to elevate the human experience through design. This inspires a culture of design and fuels the work we do around the world. We are excited to present an integrated team of experts across essential disciplines to collaborate with the City of Rancho Cucamonga on this On-Call services contract. The team we are proposing is diversified and balanced with the right type and amount of experience. We bring a deep-seated commitment to the City. Our leadership and consultant partners have worked on past City projects and we will will hit the ground running on any task assigned under this On-Call contract. DLR Group is NOT involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. Andrew will provide a single point of contact for day- to-day management of your project. Andrew and Roberto will manage the project with the ideal goal of no surprises. The cornerstones of our process will be proactive planning, frequent communication, and diligent tracking of issues. Regular and clear communication is most effective when done through face-to-face meetings, with the support of emails, video/conference calls, weekly status updates and schedule updates. We will review ongoing issues from a detailed list, ensure progress is being made per the schedule, and identify problems far in advance so they may be addressed before they become major challenges. We include in this proposal information on our team leaders’ experience with the City, and within Rancho Cucamonga, for over 20 years. They have worked several City departments including the Fire Protection District, City Manager’s Office, Engineering, and Public Works. Additionally, we detail our relevant experience with the County of San Bernardino and a number of other public agencies to illustrate our technical competence and specialized experience with tasks assigned through On- Call contracts. DLR Group is an integrated design firm that provides architecture, engineering, interiors, master planning, programming, energy, technology design, and sustainability consulting services. We have been serving government, institutional, and private sector clients throughout the United States and overseas since 1966, including public agencies in the Inland Empire for over 35 years. We bring an integrated, place-making philosophy that applies design as a powerful tool for enhancing the human experience and communicating ideas. DLR Group lives and breathes listen.DESIGN.deliver as a means of leading informed action and confident decision making amongst our clients. We are committed to hearing your needs, assessing your current conditions, and providing creative, data supported solutions for complex interior renewals. Our history of delivery success lies in a client-facing leader backed by a Project Manager, Strategist, and multi-disciplinary support. Third-Partyꢀ/ꢀSubcontractors DLR Group is not just a consultant hired to do a single project. We serve as a trusted partner to assist the City of Rancho Cucamonga over many years in understanding best value options, utilizing the most appropriate tools, and delivering the best design outcomes aligned to each project’s requirements and objectives, as well as the City’s overall goals and vision. We have selected consultants Kimley-Horn and HL Construction Management because of their long- standing success collaborating with our local Riverside office and/or the City of Rancho Cucamonga on a variety of projects. Together, we demonstrate the same standards of quality service, design excellence, technical expertise, and trusted partnership. Moreover, our team has a wealth of experience managing A/E teams through construction administration and is committed to supporting builders from their engagement in design development through project completion and close-out. Our integrated team of experts includes: DLR Group (architecture, interiors, mechanical/plumbing engineering, electrical engineering, structural engineering), Kimley- Horn (civil engineering, landscape architecture), and HL Construction Management (cost estimating). StaffꢀBiographies Our key team members possess the skills and experience necessary for the quality performance of your required services. We understand the complexities of renovating and modernizing public facilities, and we are organized to provide clear and efficient lines of communication. Our core team is supported by our entire firm, so we can surge or scale back resources as needed to get the job done. In addition, we will provide services to the City of Rancho Cucamonga through our Riverside office, which is only a quick 28-minute drive away. Fueled by shared core values and a strong commitment to our clients, the unique collaboration among our key personnel, as well as the rest of our team, will set the tone for successful projects. We look forward to working with you on this On-Call services contract for the City of Rancho Cucamonga. DLRꢀGroup’sꢀExperience DLR Group offers the City of Rancho Cucamonga the advantages of a local office that provides a full range of architectural, interior design, and engineering services supported by the depth of resources and best practices of a national firm. Ourꢀteamꢀleadersꢀ-ꢀSr.ꢀ ProjectꢀManagerꢀAndrewꢀꢀThompson,ꢀProjectꢀManagerꢀ RobertoꢀMarquez,ꢀandꢀPrincipal-in-ChargeꢀChristopherꢀ Lawrenceꢀ-ꢀareꢀproudꢀofꢀtheirꢀpersonal,ꢀsuccessfulꢀ trackꢀrecordꢀwithꢀtheꢀCityꢀofꢀRanchoꢀCucamonga,ꢀwhichꢀ demonstratesꢀeffectiveꢀcollaborationꢀwithꢀyourꢀstaffꢀ andꢀaꢀthoroughꢀknowledgeꢀofꢀtheꢀCity’sꢀstandardsꢀandꢀ procedures. We can respond to a wide range of design issues, creating effective, compelling, and innovative solutions. ProjectꢀApproachꢀandꢀWorkꢀPlan DLR Group has developed a Project Approach and Work Plan that is built on evidence-based best practices. This approach will ensure that our team works collaboratively from the start and overcomes key challenges inherent to On-Call services. To that end, our proposed Sr. Project Manager and Client Leader, Andrew Thompson, and our 08 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 09    Page 133 DLRꢀGroup’sꢀExperience    Page 134 DLR Group [DLR GROUP’S EXPERIENCE] DLR Group is a global integrated design firm. FIRMꢀHISTORYꢀANDꢀPHILOSOPHY Founded in Omaha in 1966, DLR Group has been successfully $1.6 Billion Justice+Civic Constructionproviding architectural and engineering services for 55ꢀyears. DLR Group has a dedicated focus on the planning and design of Justice+Civic facilities for over 40 years. 30,000,000+ Square Feet DesignedHonored with more than 100 awards and citations for excellence in justice facility design, DLR Group is a leader in the planning, programming, and design of justice and civic facilities. DLR Group’s Justice+Civic experts, including our engineering leadership, are renowned for innovative project planning, exceptional design, secure and efficient building operations and systems, and cost-effective techniques. 100+ Dedicated Justice+Civic Studio Members #3 #6 #7 DLR Group is known for our collaborative and client-focused style of project delivery. Our experience, insights, history of responsive service, extensive design resources, and project commitment allow us to lead in project oversight and provide key insight into setting the design framework toward a successful design solution that embodies your vision. “GlobalꢀGovernmentꢀDesignꢀFirm” BD World Architecture “U.S.ꢀDesignꢀFirm” BD World Architecture Our promise is to elevate the human experience through design. This inspires a culture of design and fuels the work we do around the world. “Architectureꢀ/ꢀEngineeringꢀFirm” Building Design + Construction Weꢀareꢀ100ꢀpercentꢀemployee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary employee-owner teams, engaged with all project life-cycle stakeholders. These teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to elevate design. Our clients experience this through our service model: listen. DESIGN.deliver. SERVICES LocalꢀLOVEArchitecture • Energy • Engineering • Interiors ITDG - Innovative Technology Design Group Experiential Graphic Design • Landscape Master Planning • Preservation • Sustainability Consulting LOCATIONS Austin Charlotte Chicago New York Omaha Orlando ORGANIZATION ESOP, 100% Employee-Owned Cleveland Colorado Springs Columbus Dallas Overland Park Phoenix Portland Riverside Sacramento San Diego San Francisco Seattle OFFICEꢀLOCATION Work for this project will be performed out of our Riverside office: DLRꢀGroupꢀRiverside 1650 Spruce Street, Suite 300 Riverside, CA 92507 Denver Des Moines Honolulu Houston951.682.0470 Las Vegas Lincoln Los Angeles Minneapolis Tucson Washington, D.C. Dubai Shanghai Clockwise From Lower Left: Fontana Police Department Expansion; Moreno Valley Community Hospital Emergency Room Expansion; Riverside University Nursing and Allied Health Education Building; Chaffey Community College Physical, Health, Life Sciences Renovations; San Bernardino Valley College Business Building Renovation. 12 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA    Page 135 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group LocalꢀLOVE LocalꢀOffice AvailableꢀResourcesꢀ&ꢀCapacity OurꢀTeamꢀLeaders’ꢀCityꢀofꢀRanchoꢀ CucamongaꢀExperience: Sr.ꢀProjectꢀManager,ꢀAndrewꢀThompsonꢀ andꢀProjectꢀManager,ꢀRobertoꢀMarquez: CityꢀofꢀRanchoꢀCucamonga,ꢀCityꢀHallꢀStaffꢀ ParkingꢀLotꢀElectricalꢀVehicleꢀChargingꢀStationꢀ–ꢀ CostꢀUnknownꢀ-ꢀOnꢀTimeꢀ/ꢀOnꢀBudget* Established in 1966, DLR Group offers the City of Rancho Cucamonga the advantages of a local office that can provide a full range of architectural, interior design, and engineering services as required for your On-Call assignments. Our team leaders - Sr. Project Manager Andrew Thompson, Project Manager Roberto Marquez, and Principal-in-Charge Christopher Lawrence - are proud of their personal, successful track record with the City of Rancho Cucamonga, which demonstrates effective collaboration with your staff and a thorough knowledge of the City’s standards and procedures. We currently have approximately 75 projects, in various phases of design and construction that are managed from our Riverside location. We have the depth of resources to address every issue and to meet any challenge that may arise. Our management team is willing and able to adjust and surge resources from over 160 design professionals in the California region to meet schedules, and perform on short notice and under time constraints. Assisted the City Public Works Department in drafting up rudimentary plans to submit to the City Building and Engineering Departments for the additional an electrical vehicle charging station in the staff parking lot at City Hall. Staff time was donated to the city pro-bono to keep soft costs at a minimum. City staff self-performed the work. CityꢀofꢀRanchoꢀCucamonga,ꢀFleetꢀBuildingꢀ Renovationꢀ-ꢀBudgetꢀ$1.6ꢀMillionꢀ-ꢀDidn’tꢀgoꢀintoꢀ construction* Conversion of the existing fleet building into leasable office space. All design phases and construction documents for the project were completed for Bill Wittkopf, and the City Public Works Department is holding on to the plans until the project can be captured in a future City Capital Improvement Plan. At DLR Group, the capacity of our firm to integrate new work is a prime consideration of our production strategy to meet deadlines. We are continually assessing our resources to maintain an allowance to integrate new projects. Over our history, our firm has acquired the resources necessary to maintain a variety of project types. Our staff is capable of responding efficiently to fit to the needs of each project. Principal-in-Charge,ꢀChristopherꢀ Lawrence:ꢀGlobalꢀexpertiseꢀenrichingꢀlocalꢀcommunities CityꢀofꢀRanchoꢀCucamonga,ꢀJamesꢀL.ꢀBrulteꢀ SeniorꢀCenterꢀ–ꢀCostꢀUnknownꢀ-ꢀOnꢀTimeꢀ/ꢀOnꢀ Budget* We are a global firm with local reach. DLR Group operates with a business structure and a culture of interoffice workload sharing. The people with whom you work are directly backed by the firm’s entire resources, enabling us to immediately and effectively scale our teams to meet your needs. This local connection translates to design solutions that are particularly relevant to climate, culture, and market conditions. CityꢀofꢀRanchoꢀCucamonga,ꢀNewꢀPublicꢀSafetyꢀ Facilityꢀ&ꢀFireꢀStationꢀ#172ꢀ-ꢀ$14.5Mꢀ-ꢀOnꢀTimeꢀ/ꢀ OnꢀBudget* The James L. Brulte Senior Center is one of the largest and most active Senior Centers in the Inland Empire. The project’s scope of work included replacement of flooring in the three main halls and the children’s area. DLRꢀGroup’sꢀcommitmentꢀisꢀthatꢀeachꢀkeyꢀstaffꢀmemberꢀ willꢀcommitꢀupꢀtoꢀ100%ꢀofꢀhisꢀorꢀherꢀtimeꢀasꢀneededꢀtoꢀ ensureꢀyourꢀproject’sꢀsuccess.The new public safety facility brings together a new replacement fire station (Station #172) and a new San Bernardino County Sheriff sub-station connected by shared community spaces, including a lobby, conference room, restrooms, and support facilities. CityꢀofꢀRanchoꢀCucamonga,ꢀꢀAnimalꢀCenterꢀ–ꢀ CostꢀUnknownꢀ-ꢀOnꢀTime*DLRꢀGroup’sꢀServiceꢀCommitmentꢀtoꢀ Customers The chart below outlines the current workload of our Riverside studio. The Rancho Cucamonga Animal Center (RCAC) cares for more than 5,000 animals annually including dogs, cats, small pets and wildlife. The center is a part of the City of Rancho Cucamonga’s public safety team which includes Police, Fire, Animal Services and Community Improvement. DLR Group’s brand commitment to our customers is to elevate the human experience through design. This inspires a culture of design and fuels the work we do around the world. The building welcomes the community to gather and learn about these agencies and how they support the City of Rancho Cucamonga. The 2.6-acre site houses a 16,274 SF of building space with one main building accessed from the street and one accessor evidence and garage storage building located toward the back of the site. 100% Training,ꢀSickꢀDays,ꢀPersonalꢀTimeꢀOff CurrentꢀCapacity 80% 60% Founded as an architecture and engineering firm in 1966, today we serve clients through integrated delivery of planning, architecture, engineering, interiors, and building optimization for new construction, renovation, and adaptive reuse. The project’s scope of work included finishes and some casework in the Lobby and pen area, new gates and fencing for the service yard.CityꢀofꢀRanchoꢀCucamonga,ꢀRCFPDꢀAll-RiskꢀFireꢀ TrainingꢀCenterꢀ-ꢀ$21Mꢀ-ꢀOnꢀTimeꢀ/ꢀOnꢀBudget*40% Current WorkloadWe don’t like to think of ourselves as architects and engineers. Rather, we see ourselves as a think tank comprised of perspectives, and as a creative means to a solid solution. We believe our strength is the process through which we come to these solutions. Collecting input, receiving feedback and building consensus is the catalyst necessary for success of any project. * Work completed at previous firms The new 46,000 square foot facility, built on an existing large fire station site, is a state-of-the-art all-risk training facility for fire, police, and other local & regional agencies, including regional community colleges. 20% 0%The facility includes multiple structures and fire training elements, including a burn town, residential building, underground trench rescue, vehicle extrication training elements, and vehicular access all these elements. Oct ‘21 Feb ‘22 Jun ‘22 Oct ‘22 Feb ‘23 Jun ‘23 Oct ‘23 DLRꢀGroupꢀisꢀNOTꢀinvolvedꢀinꢀanyꢀpendingꢀlitigationꢀthatꢀ mayꢀaffectꢀitsꢀabilityꢀtoꢀprovideꢀitsꢀproposedꢀsolutionꢀ orꢀongoingꢀmaintenanceꢀorꢀsupportꢀofꢀitsꢀproductsꢀandꢀ services. 14 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 15    Page 136 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group San Bernardino County - Multiple Years On-Call ServicesRelevant Project Experience San Bernardino, CA | Owner: San Bernardino County Long-term partnership from planning to implementation City of Rancho Cucamonga Our proposed AE Team has worked with various departments within the City of Rancho Cucamonga and private clients in the city for over 20 years, including the Fire Protection District, City Manager’s Office, Engineering, and Public Works. Our AE Team projects experience include: •City of Rancho Cucamonga, City Hall Staff Parking Lot Electrical Vehicle Charging Station, Pro-bono (Principal- in-Charge, Andrew Thompson and Project Manager, Roberto Marquez) City of Rancho Cucamonga, Fleet Building Renovation for Maker Space (Principal-in-Charge, Andrew Thompson and Project Manager, Roberto Marquez) City of Rancho Cucamonga, New Public Safety Facility & Fire Station #172 (Principal-in-Charge, Andrew Thompson and Project Manager, Roberto Marquez) City of Rancho Cucamonga, RCFPD All-Risk Training Center (Principal-in-Charge, Andrew Thompson and Project Manager, Roberto Marquez) • • • • • City of Rancho Cucamonga, Rancho Base & Highland Signing and Pavement Markings (Civil, Kimley-Horn) City of Rancho Cucamonga, Azalea Traffic Assessment (Civil, Kimley-Horn) City of Rancho Cucamonga, Rancho Cucamonga Sports Center (Cost Estimator, HLMC) City of Rancho Cucamonga, Rancho Cucamonga Gymnasium (Cost Estimator, HLMC) Chaffey Community College, Rancho Cucamonga, Physical, Health, Life Sciences Renovations, Theatre Wings Renovations (DLR Group) • • • •Forest City Enterprises: Victoria Gardens Development, Rancho Cucamonga (DLR Group) • • • • City of Rancho Cucamonga, James L. Brulte Senior Center (Principal-in-Charge, Christopher Lawrence) City of Rancho Cucamonga, Animal Center (Principal- in-Charge, Christopher Lawrence) City of Rancho Cucamonga, On-Call CEQA Consulting Services (Civil, Kimley-Horn) • • • • • Napa Street Industrial Development (Civil, Kimley-Horn) Etiwanda Courts (Civil, Kimley-Horn) Rancho Etiwanda Estates (Civil, Kimley-Horn) Raising Canes (Civil, Kimley-Horn) Haven + Arrow Mixed-Use Development (Civil, Kimley- Horn) Car Condo RV Storage (Civil, Kimley-Horn) At Home Retail Store (Civil, Kimley-Horn) In 2002, DLR Group completed our first project with San Packages and Assessment Packages to support the City of Rancho Cucamonga, Rancho 6th and Arrow Signing and Pavement Markings (Civil, Kimley-Horn) • • Bernardino County.project implementation and budgeting for 10 facilities and is currently in construction on the renovation of a 100,000 SF office building.In 2007, we expanded the relationship, engaging with all administrative elements of the County to assess and determine long-range plans for their comprehensive facility portfolio, totaling 750,000 SF of owned and leased space. Goals included consolidating all locations to a new facility at the Government Center, colocating dispersed departments, aligning customer and non- customer facing functions with facility location and type, enhancing public service delivery, and exiting lease space while optimizing owned facilities. The process involved direct input from74 divisions within 25 departments to identify five and ten-year growth projections and resulted in a master plan that captured the County’s vision for the new Government Center. 19+years 26 30+ projects CountyꢀofꢀSanꢀBernardinoꢀExperience DLR Group has worked with the County of San Bernardino for more than 15 years providing architectural and/or engineering design services on multiple projects, including: departments KeyꢀDepartments Overꢀtheꢀyears,ꢀDLRꢀGroupꢀhasꢀbeenꢀinstrumentalꢀinꢀ understandingꢀtheꢀneedꢀof,ꢀandꢀshapingꢀtheꢀfuture.•County of San Bernardino - Multiple Years On-Call Services Contracts County of San Bernardino - Community College District - Chaffey College Physical, Health, Life Sciences Complex Renovations County of San Bernardino - Community College District - San Bernardino Valley College Business Building Renovation County of San Bernardino - Loma Linda Medical Center - Norton Air Force Base Social Action Community Health • County of San Bernardino - Morongo Basin Sheriff System, San Bernardino, CA County of San Bernardino - Hesperia Clinic County of San Bernardino - Barstow Sheriff Station Remodel County of San Bernardino - Sheriff Internal Affairs Renovation • • County of San Bernardino - Victorville Forensic Review County of San Bernardino - 268 W Hospitality Bridging Documents County of San Bernardino - 268 West Hospitality Lane Peer Review County of San Bernardino - 1020 Cooley Drive, Planning Services County of San Bernardino - 222 West Hospitality Lane Building Renovation •Assessor Recorder County Clerk Human Resources• • • Auditor Controller Treasurer Tax Collector Information Service Division Board of Supervisors Cafes Land Use• • Library Administration Office of Legislative Affairs Pre-Schools Services Probation Chamber of Commerce County Administrative Office Clerk of the BoardSeveral priority implementation projects followed, and a significant restructuring resulted in a reprogramming and planning effort in 2010, which resulted in a shift from a new Government Center facility to a restack and renovation of key County facilities to support the original master plan goals. This County Facilities Optimization plan includes 11 buildings and 13 County Counsel Project Management Division Public DefenderStation Study County of San Bernardino - County Wide ADA Improvements County of San Bernardino - Land Use Services Dept Layout & Lobby Redesign County of San Bernardino - 303 West 3rd Street Bridging Documents County Fire Department County Sheriff Department District Attorney • • • • • • Public Health Public Works Economic Development Agency Environmental Health and Safety Government Center Grand Jury Real Estate Services Registrar of Voters Risk Management Veterans Affairs • • departments totaling over 700,000 S F. Based on the restack plan, DLR Group has developed Building CriteriaCounty of San Bernardino - Sheriff Public Affairs Renovation 50+ Additional Projects for the County 16 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 17    Page 137 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group Larry D. Smith Laundry Facility Expansion + Re-Roofing Alan M. Crogan Youth Treatment and Education Center Riverside, CA | Owner: Riverside CountyBanning, CA I Owner: Riverside County The scope of the project involves the conversion of about 3,200 usable square feet on the first floor of the warehouse currently occupied by the kitchen for storage into the expansion of the adjacent laundry facilities. Additionally, the scope included the re- roofing of and mechanical equipment upgrade for the warehouse building being occupied for the new and existing laundry facility and sergeant’s office at the Larry D. Smith Correctional Facility. Portions of the existing roof structure, roof membrane, weather barrier, and damaged roof sheathing were demolished, along with removing of existing mechanical units, platforms, and associated infrastructure. New fascia, trim and eaves were installed, and all damaged wood was replaced. Completion date: 2019 Total square feet: 3,200 SF Final Construction Cost: $5 million Scope of Work: DLR Group provided architecture, engineering, and roofing services.The new Alan M. Crogan Youth Treatment and Education Center has the number one priority to rehabilitate youths through treatment, education and vocation programs. DLR Group’s design of the new justice facility integrates education and vocation programs with every day activities, enhances the quality of the environment and fits into the surrounding community both functionally and aesthetically. To more effectively rehabilitate youths while also maintaining security, each living unit is fully equipped with classrooms, recreation, sleeping units, dayroom space, activity space and interview rooms. Extensive natural daylighting was incorporated in all dayrooms and throughout the facility to improve behavior, and a large visiting area was designed to encourage longer, more frequent interactions between youths and their families. The facility is designed to meet future needs of the community, by accommodating a future 10-bed transitional housing unit on the east side of the facility and 20-bed secure housing unit on the north side of the facility. The entry canopy stretches from the building over the courtyard/walkway to the main entry to serve as an aesthetic focal point to the building and shade structure. vocational and recreational programs for youths at risk for criminal behavior. The facility has a full high school and career technical education (CTE) program, with a 40% decrease in teacher-to-student ratio from the existing facility. 900 N St. Library and Courts II Building Roof Sacramento, CA I Owner: California DGS DLR Group evaluated the existing roof at the 900 N. St. Library and Courts II Building and found that it was past its end-of-life and needed to be replaced in its entirety. A new roofing system would provide better insulation and improve drainage. Through their collaborative efforts and vast experience, DLR Group has partnered with the County and succeeded in capturing the essence of a quality educational and rehabilitative environment in the pursuit of this unique treatment detention facility. Their knowledge, relationships, and access to State stakeholders make them a valuable partner in the pursuit of State funded projects such as SB 81.” The scope of this project involved full tear-off and replacement of the 42,500 SF roofing system, which included removing the existing roof covering, repairing any damaged substrate and installing a new roof covering. Rebecca McCray, Facilities Project Manager, Riverside County The project was completed in phases while the building was occupied. Completion date: 2017 Final Construction Cost: $30 million Total square feet: 62,000 SF Green building standard: LEED Certified Scope of Work: DLR Group provided architecture, engineering, planning and interiors services. Completion date: 2021 Final Construction Cost: $2 million Total square feet: 42,500 SF Scope of Work: DLR Group provided architecture, structural, and roofing services. This new 61,000 SF, 106 bed juvenile facility contains housing, medical, administrative, educational, 18 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 19    Page 138 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group Riverside University Health System | Nursing and Allied Health Education Building Moreno Valley, CA | Owner: Riverside County Economic Development Agency This project was part of the expansion of the Riverside University Health System Campus in Moreno Valley to provide County employees, as well as other local college and universities, with specialized training facilities. DLR Group’s design addresses the educational needs of medical professionals throughout the county providing simulation labs, classrooms and lecture halls by providing state-of-the-art technology throughout the building. The objectives of this building are to provide nursing orientation, specialty training, new program development and training, patient education, coordination of outside speakers and clinical affiliation coordination. Siting this building on campus with the hospital provides a convenient location for the hospital’s staff to attend classes, while The scope of work for this project encompassed the new construction of approximately 29,000 S F, 3-story building. The building was designed as a non-OSHPD/out-patient building to house training facilities and associated support spaces. The program includes: a lobby, meeting hall spaces, classroom/education spaces, teaching/simulation areas, administration areas and support spaces. The simulation or virtual lab learning environments provide specialty training for critical care, labor and delivery, and pediatrics. In addition, community education programs will be hosted in the building. Completion date: 2015 Final Construction Cost: $13.5 million Total square feet: 29,000 SF Green building standard: LEED Certified Scope of Work: DLR Group provided planning, architecture and interiors design services. physical separation from the hospital facility allows for ease of access for visiting institutions. The design of the building delineates a distinct entrance to the facility, while clear wayfinding signage allows for a simple path of travel for all users. Materials that were utilized throughout the project complement those already found on other campus buildings, allowing for seamless integration. Upon entering the facility, the lobby area features an open stairwell. While directly across from the elevator, the strategically located stairwell encourages walking. This is in concert with the facilities’ mission to encourage a healthy working and learning environment and support wellness. Finally, locating administrative space on the top floor affords privacy to occupants. 20 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 21    Page 139 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group City Moreno Valley - Emergency Operations Center Moreno Valley, CA I Owner: City Moreno Valley Fontana Police Department Expansion Fontana, CA | Owner: City of Fontana Police Department The new 2-story Emergency Operations Center (EOC) is located east of the existing City of Moreno Valley Public Safety Building. The 1st floor houses EOC operations and the 2nd floor houses Disaster Services personnel offices and situation rooms. The building is a steel structure with composite concrete metal roof and floor structure. The braced frame structural system was selected to meet the design requirement for an essential service facility and reduce the construction cost as opposed to a moment frame structure. A custom designed air handler was provided which houses redundant fans within a single rooftop unit. Back-up generator power is provided via automatic transfer switches with the existing on-site generator that serves the Public Safety Building. Sustainable design strategies employed included recycled-content metal studs, low-VOC interior flooring and paint, non- solder plumbing, waterless urinals and drought tolerant landscaping. Very basic materials and fi nishes were used in order to design value into the project from the onset, such as plaster instead of poured-in-place concrete. In order to relieve crowded conditions, the Fontana Police Department renovated the existing subterranean comprised of 35,800 SF in one-story above ground Originally built in 1988, the existing police station is level of its police station to accommodate expanded police department functions. DLR Group’s design optimizes the floor plan to transform existing parking, jail, office, and locker room spaces into new environments accommodating spatial and operational and 42,000 SF of subterranean facilities. This project’s scope of work consisted of the renovating the 42,000 SF below ground facilities, which were converted and expanded to accommodate modifications and additions including: a 25-yard Tactical Firing Range Sustainable design strategies employed included recycled-content metal studs, low-VOC interior fl ooring and paint, nonsolder plumbing, and waterless urinals. requirements through 2025. To counteract the absence equipped with a Range Masters Office, HEPPA Air of daylight in these below-ground spaces, moments of transparency combined with choices in lighting, color, materials, and FF&E give the law enforcement professionals a bright, crisp, modern environment and Handling system and firearms simulators, a briefing room, laboratories, property/evidence storage area, training, exercise room, weapons storage, vault, evidence lockers, intake area, and a new sally port. pride of place. As a part of the overall technologies and Additional amenities include: report writing rooms, resource upgrades, the facility includes a new state-of- the-art tactical firing range. At the time of completed construction, the firing range was the only indoor law enforcement range in Southern California with a lateral shooting design; a design which allows officers to move down range, up to seven yards from the trap to shoot straight and laterally to the right or left. conference meeting rooms, men’s and women’s locker room, and new office area for Property Control Clerk. The remodel increases the capacity from 291 to 414 staff members, including 301 sworn officers. Completion date: 2010 Final Construction Cost: $5 million Total square feet: 8,500 SF Completion date: 2013 Final Construction Cost: $10.7 million Total square feet: 41,675 SF Scope of Work: DLR Group provided master planning, architecture, and interior design services. Scope of Work: DLR Group provided architecture and interior design services. 22 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 23    Page 140 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group Riverside County Mead Valley Library Perris, CA | Owner: Riverside County Rubidoux Fleet Services Fueling Facility Rubidoux, CA I Owner: Riverside County This 5-acre vehicle maintenance services facility for the County of Riverside includes: • 5,000 square feet of office space for administration, operations, data, dispatch and safety • Fueling island supplying gas, diesel, CNG, propane and hydrogen fuel • 10 maintenance bays • 2 maintenance training bays • 2 truck bays. Completion date: 2010 Final Construction Cost: $12 million (est) Scope of Work: DLR Group provided architecture and interiors services. As the cornerstone of the redevelopment of this unincorporated community, the new 24,000 SF Mead Valley Library provides an array of services to local families as well as a sense of pride to the residents. DLR Group’s design creates a building that fits the scale of the rural residential community. The entrance to the facility is clearly identified by an arcaded canopy leading to a lobby that separates the library and the public multi-purpose room. The library embraces the outdoor amphitheater space to the north with storefront windows and high clerestory windows to bring natural light deep into the space. Along the window spaces are areas where patrons can sit and read while having views into the outdoor garden space. The children and teen areas are located off the linear spine as specially designed rooms for programmed activities. As the only library in this region, Mead Valley Library is a hub of shared activities for this rural community. The library features reading rooms for children and Indio Senior Center Indio, CA I Owner: The City of Indio teens, an outdoor amphitheater, a public multi-purpose meeting room, study areas, and self-checkout. Sustainable features such as landscaping using native materials to conserve water and a full array of photovoltaic panels have been incorporated. The building incorporates state-of-the-art library technology and colorful interiors to create spaces residents of all ages will want to use often. The City of Indio’s Senior Center was no longer adequate in size and design to meet its present and future needs. In response, the City purchased an existing convalescent home for the purpose of relocating the Senior Center to this facility. DLR Group WWCOT provided the City of Indio with master planning, programming, and design services to convert this facility into a full-service senior center. Accommodations include a library/reading room, dining room and kitchen, multi-purpose room, arts and crafts room, quilting room, game room, exercise room, computer room, meeting rooms, and administrative offices Completion date: 2012 Final Construction Cost: $10 million Total square feet: 24,000 SF Green building standard: LEED Registered - Certification Pending Scope of Work: DLR Group provided master planning, architecture, and interior design services. Completion date: 2011 Final Construction Cost: $4.5 million Total square feet: 16,192 SF Scope of Work: DLR Group provided architecture and interiors services. 24 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 25    Page 141 DLR Group [DLR GROUP’S EXPERIENCE][DLR GROUP’S EXPERIENCE] DLR Group King County COVID-19 Rapid Response King County, WA | Owner: King County (WA) Indio Teen Center Indio, CA I Owner: The City of Indio Emergency Shelters for Homeless, King County Facilities and Maintenance Department  Scan to view the news on the COVID Shelters Western Washington was the early epicenter of the COVID-19 pandemic in the U.S. DLR Group partnered with King County to quickly deliver over 1,000 quarantine, assessment, and recovery beds in various communities. Within a matter of weeks, facilities were delivered through rapid assessment, design, and construction methods. As King County brought facilities into the project either by lease or purchase, DLR Group provided assessments of each facility and the unique opportunities and challenges they posed. WarehouseꢀAC/RCꢀSite King County leased 80,000 SF of warehouse space in SODO, the industrial neighborhood just south of downtown Seattle, to create an Assessment Center and Recovery Center Site. The warehouse was comprised of seven separate spaces in various states of disrepair. DLR Group quickly completed an assessment and developed a demolition and repair list for the contractor to begin while the design team and owner groups programmed the space. The City of Indio wanted a functional, sustainable and accessible teen center that appealed to teens and provided a safe place for them to gather after school. DLR Group’s design delivered a whimsical modern design incorporating glass, steel, angles, bold colors, an internet café that features a glass wall covered in emoticon-inspired graphics, and an art gallery. Through multipurpose spaces to expand the areas and enhance sustainable design choices, the design further appeals cross-ventilation during mild winter months. Solar to the first generation that has grown up thinking green. panels on the extended roof capture up to 50 kilowatts The technology-rich facility that incorporates energy- of energy daily exceeding the average 35 kilowatts efficient elements and contributes to the prominence of needed to power a typical building of this size. The Situated across the street from Indio High School, the 12,520 SF building was oriented on the four-acre site taking full advantage of surrounding views. Daylight fills the interiors, from the lobby-reception area, library and internet café to the two large multi-purpose rooms. Large glass-paned rolling garage doors open from the Tent Sites As the program and design progressed, it became clear that more logistical space was needed for storage of property, PPE, and supplies. In addition, office spaces and staff respite and support areas could not be fully accommodated in the original warehouse. The County also leased the warehouses across the street, which was rapidly assessed, programmed and designed. DLR Group provided site-related design for ADA accommodations, bathroom trailer siting and vehicle and pedestrian safety and access.the City of Indio’s public services program.computer lab, recording studio, game room and a media room with flat panel televisions are all powered by this renewable energy element. DLR Group provided architecture services for this project.Hotel/MotelꢀSites DLR Group provided assessment and design services for several motel properties. Services included finishes modifications, HVAC assessments, and site modifications. We also coordinated with AHJs to ensure appropriate fire and life safety measures were in compliance. HomelessꢀShelterꢀDensityꢀReductionꢀProjects A number of projects were designed to reduce densities at the County’s existing enhanced shelters. These projects included trailers that could be sited on empty lots, small structures that were deployed at a warehouse location and modifying gathering spaces. Completion date: 2008 Final Construction Cost: $7.3 million Total square feet: 24,000 SF Scope of Work: DLR Group provided master planning, architecture, and interior design services. Completion date: 2020 Final Construction Cost: $20 million Total square feet: 200,000+ SF Scope of Work: DLR Group provided programming, architectural, interior design, MEP engineering, and structural engineering services. 26 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 27    Page 142 DLR Group [DLR GROUP’S EXPERIENCE] WorkplaceꢀElevated A Workplace that WorksTM is a flexible, creative, branded, and healthy workplace that is tuned to your business and your employees. WEꢀisꢀaꢀstrategyꢀprogramꢀbuiltꢀonꢀstakeholderꢀ engagementꢀandꢀresearch,ꢀbackedꢀbyꢀindustryꢀ benchmarks and data. Today, increasing evidence proves that productivity in the workplace is tied to environment. However, over half of workers say they need to leave their office to get work done. ChangeꢀManagement creates change champions and reduces attrition. Pre-ꢀandꢀPostꢀOccupancyꢀSurveys engage stakeholders by listening to learn and proving effectiveness.Third-Partyꢀ/ꢀSubcontractorsDLR Group’s leadership in the workplace design industry led to our development of Workplace ElevatedTM, a workplace strategy program that unites people and place to drive performance. Benchmarking means knowing your peers - and how you’re unique - with rich data sets. Positively Correlating Work Environment Satisfaction WE OUTCOMES WE aims to solve:WORKENVIRONMENTwith Overall Company Loyalty COMPANY 28 39Employees not engaged at work over70%Pre and Post-Occupancy surveys provided valuable insights. One key finding is that high levels of satisfaction in the new work environment influenced a measurable uptick in loyalty to the company overall, compared to pre-occupancy levels. 15 0 $450 Unmotivatedworkers annual economic impactbillion PRE-OCCUPANCY Additional sick days per year taken by employees POST-OCCUPANCY -5415+ 28 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA    Page 143 DLR Group [THIRD-PARTY / SUBCONTRACTORS][THIRD-PARTY / SUBCONTRACTORS] DLR Group Kimley-Hornꢀ|ꢀCivilꢀEngineeringꢀ&ꢀLandscapeꢀServices DavidꢀLuzuriaga P.E.,ꢀQSD/Pꢀ- Kimley-Horn ProjectꢀRole Civil Engineer AboutꢀUs Role David has more than 28 years of land development experience on more than 800 projects for institutional, educational, residential, commercial, industrial, retail, and mixed-use clients throughout California. Beyond general civil engineering, his background also includes field and design work as a geotechnical engineer and political appointments to the City of Burlingame Planning Commission and the State Board of Professional Engineers and Land Surveyors by former Governor Schwarzenegger. He offers his clients expertise in engineering, the design process, the political environment, and the complicated permit approval process. David has joined our Orange office as a member of the land development team. He will lead the higher education and school portfolio of work, and support other team members in their practices. At Kimley-Horn, we do things differently. People—clients and employees—are at the forefront of our business. Clients know we are laser-focused on their success. Employees know our culture and approach to business are built on a desire to see our staff flourish, one and all. Both groups know that with Kimley-Horn, they can expect more and experience better. Civil Engineering, Landscape Consultant. LocalꢀOffice 3880 Lemon Street Suite 420 Riverside, CA 92501 p. 951/543-9868 ProfessionalꢀHighlights Education Bachelor of Science, Civil Engineering, Cal Poly State University, San Luis Obispo Clients know they can count on Kimley-Horn—that’s why almost 90% of our business comes from repeat clients. They know that our engineers, planners, and environmental scientists apply creativity and rigor to deliver outstanding results. We have a long track record of developing solutions that save our clients time and money, and can share real-world examples of cases where we’ve identified savings that surpass our fees. Whether your business is national or local, and whether your projects involve public infrastructure or private development, we seek to reduce your risk and increase your success. ProjectꢀExperienceꢀwithꢀDLRꢀGroup Experience • Chaffey Community College Fontana Campus, Rancho Cucamonga, CA Riverside Community College District, Moreno Valley Ben Clark Education Center; Moreno Valley, CA Modernization; Hemet, CA Registrationꢀ&ꢀ Licensing Professional Engineer, California, 56734 Qualified SWPPP Developer/ Practitioner, California, 00687 Manhattan Beach Middle School; Manhattan Beach, CA• Alcott Elementary School, Riverside, CA Chaffey Community College Fontana Campus; Rancho Cucamonga, CA• Ramona Elementary School Civil and Landscape, Hemet, CA Beaumont High School, Topographic Survey and Mapping; Beaumont, CAEscondido Union School District Mission Middle School, Civil and Landscape; Escondido, CA • Longfellow Elementary School, Riverside, CA • Palm Springs High School, Palm Springs, CA • Beaumont High School Phase 2, Beaumont, CA Marine View Middle School, Topographic Survey and Mapping; Huntington Beach, CAProfessionalꢀ Affiliations CA Board of Professional Engineers and Land Surveyors, Past Board Member Our design studios are located across the country, providing local expertise in every region. This means that we are locally available, and familiar with the environmental issues, plant types, available materials, and construction nuances unique to your area. Yet we function as one team, meaning our national experts are available wherever the need. Our culture of shifting resources to meet the need allows us to put the right people on the team for every project size, type, and schedule. Romana Elementary School Beaumont Unified School District;• Wilson Elementary School Modernization, San Gabriel, CA • Riverside Community College District, Norco College, Norco, CA MichaelꢀMadsen PLA,ꢀCLIA,ꢀASLAꢀ- Kimley-Horn ProjectꢀRole Landscape Architect • El Camino College, Inglewood, CA • Star View Elementary School, Midway, CA You need more than just civil engineering and landscape design. And our diverse expertise allows us to provide more diverse services than a typical design studio. Animations. Best practices for sustainable design and water management. In-house irrigation design. Drone services. Tree surveys. Planning and urban design. Environmental engineering. The list goes on—giving you the efficiency and effectiveness of one team for all your needs. Michael has 18 years of landscape architectural experience in master planning,• George Washington Elementary School, Norco, CA streetscapes, site design, amenity areas, planting and irrigation design, and the preparation of tree mitigation plans. His background includes coordinating multidisciplinary design projects involving landscape architecture, urban planning, architecture, civil engineering, roadway design, and transportation design. He strives to use plant palettes that combine aesthetics with a sensitivity towards efficient water use by pulling in native and adaptive species. Much of his project experience has had a focus on retail, restaurants, healthcare, and multi-family housing developments. He also has a significant resume of parks, streets and pedestrian thoroughfares, and transportation corridors within the public realm. • Marine View Elementary School, Huntington Beach, CA • John Muir Elementary School, Santa Ana, CA • Manhattan Beach Middle School, Manhattan Beach, CA ProfessionalꢀHighlights Education Master of Landscape Architecture, University of Florida Bachelor of Science, Business Administration, Florida State University • College View Elementary School, Huntington Beach, CA Experience Beaumont Unified School District, Land Planning and Landscape Architecture; Beaumont, CA City of Moreno Valley, Bark Park, Landscape Architecture Design Services; Moreno Valley, CA • Oceanview School District, Sunview Locker Room, Huntington Beach, CA • Sherbeck Field, Anaheim, CA • + Many More Palm Springs High School, Landscape Architecture; Palm Springs, CA County of Riverside, I-215/Van Buren Blvd Interchange PA&ED and PS&E; Riverside, CA Registrationꢀ&ꢀ Licensing Alcott Elementary School, Landscape Professional Landscape Architect, California, 5798 Certified Landscape Irrigation Auditor Architecture; Riverside, CACherry Valley Industrial, Land Planning and Landscape Architecture; Beaumont, CA Lowe’s San Bernardino, Landscape Improvements; San Bernardino, CA Beaumont High School Modernization and Renovations; Beaumont, CA Kimball and Euclid Business Park; Chino, CA 30 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 31    Page 144 DLR Group [THIRD-PARTY / SUBCONTRACTORS][THIRD-PARTY / SUBCONTRACTORS] DLR Group HLꢀConstructionꢀManagementꢀ|ꢀCostꢀEstimating JayꢀHelekar LEEDꢀAPꢀBD+Cꢀ-ꢀHLCM ProjectꢀRole Cost Estimating AboutꢀUs Role Excellence you can depend on.Jay brings over 25 years of cost estimating consulting experience with public sector projects in California, with expertise in zoological construction. He understands the preconstruction effort of publicly funded projects and the challenges and cost implications of the planning and design. Cost Estimating.HL Construction Management has a Small Business Certificate, is a fully insured and bonded construction estimating consulting firm. LocalꢀOffice 678 N Lemon Hill Trail, Orange, CA p. 714/941-9294 As Principal and Founder of HLCM, Jay oversees a premier estimating team that has the fundamentals and unique skill set to prepare cost estimates for modern zoological design. He partners with public works administrators and zoological architects on projects including Our Mission is to help our clients maximize their success by providing expertise in cost management, scheduling, change order negotiation, life cycle analysis and sustainable design.ProfessionalꢀHighlights animal exhibits, expansion of natural habitats, caged pens, botanical gardens, specificProjectꢀExperienceꢀwithꢀDLRꢀGroup enclosures, and vivarium labs. He understands the construction cost impact of logistical challenges for the preservation of animal life and the advanced structural systems.We do our due diligence for every client to offer a customized experience designed to achieve their goals. We have successfully fulfilled this mission since our company was founded in 2010. Education California State University, Long Beach • County of Riverside, County Administration Center Experience • City of San Dimas, Corporate Yard City of Rancho Cucamonga, Rancho Cucamonga Sports Center, City of Rancho Cucamonga, CA City of Anaheim, Fire Station No. 12, City of Anaheim, CARegistrationꢀ&ꢀ Licensing LEED AP Building Design + Construction • City of Ontario, Ontario Municipal Services Center Facilities PlanHL Construction Management is a permier estimating firm, providing preconstruction services for both the private and public sectors. Our team provides expertise on Commercial, Educational (Colleges, Universities and K-12), Government, Military, and Theme Park projects, ranging from the earliest stages of development through the final construction phase. Our focus on listening has allowed us to help our clients reach the highest level of success. University of California Los Angeles MRL and Gonda Vivarium Cage, Los Angeles, CA City of Rancho Cucamonga, Rancho Cucamonga Gymnasium, City of Rancho Cucamonga, CA • City of Jurupa, Jurupa Community Services District: Admin, Maintenance, Modular Bldgs Professionalꢀ Affiliations Member of American Society of Professional Estimators (ASPE) San Bernardino Community College District Crafton Hills Performing Arts Center, Yucaipa, CA • County of San Bernardino • Sheriff’s Department • Government Center City of Yorba Linda, Adventure Playground, City of Yorba Linda, CA OurꢀServices • Law Library Tenant Improvement MichaelꢀMadsen CPEꢀ- HLCM • Cost Estimating From Conceptual Design Through Bid ProjectꢀRole Cost EstimatingSet Drawings • 825 Cooley Building Replacement• Construction Pricing • Building 172 Renovation• Change Order Analysis and Negotiation • Life Cycle Cost analysis • Value Engineering Ryan brings 15 years of preconstruction cost estimating services for public sectors, with a focus on project controls. Ryan has expertise on public works projects in San Bernardino City and San Bernardino County, collaborating with city and county administrators, providing costs savings measures for publicly funded projects. • PSOC and County Fire Administration • Parking Lot 316• Project Scheduling • Vanderbilt Building As Executive Vice President of HLCM, Ryan is responsible for project management, contracts, field operations, and compliance for all company public works projects. He has a rich portfolio of projects collaborating with the DLR Group. • Sustainability and LEED Analysis • Integration of Market Conditions • Constructibility Reviews ProfessionalꢀHighlights Experience City of Rancho Cucamonga, RanchoEducation Sheriff's Department Government Center Law Library Tenant Improvement County of San Bernardino, Various Locations, CA - cont. 825 Cooley Building Replacement Building 172 Renovation PSOC and County Fire Administration Cucamonga Sports Center,Bachelor of Science, Construction Engineering National University, Costa Mesa, CA City of Rancho Cucamonga, CA City of Irvine Corporate Yard and Animal Shelter Improvements, Irvine, CA San Bernardino Community College District Crafton Hills Performing Arts Center, Yucaipa, CA San Bernardino City USD Cajon High School, San Bernardino, CA County of San Bernardino, Various Locations, CA Registrationꢀ&ꢀ Licensing Certified Professional Estimator (CPE) Professionalꢀ Affiliations Member of American Society of Professional Estimators (ASPE) 157-175 West 5th St. Building Replacement Parking Lot 316 32 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 33    Page 145 DLR Group [THIRD-PARTY / SUBCONTRACTORS] Subcontractors References Kimley-Hornꢀ|ꢀCivilꢀEngineeringꢀ&ꢀLandscapeꢀServices SANDRAꢀSALAZAR ROMEOꢀDAVID Firm: City of Rancho Cucamonga 10500 Civic Center Dr, Rancho Cucamonga, CA 91730 Title: Associate Engineer Firm: City of Rancho Cucamonga 10500 Civic Center Dr, Rancho Cucamonga, CA 91730 Title: Associate Engineer Cell: 909/774-4068 Cell: 909/774-4070 StaffꢀBiographiesEmail: Sandra.Salazar@cityofrc.us Services: Kimley-Horn provided multiple task orders involving traffic signal, intersection, fiber optic improvements. Email: Romeo.david@cityofrc.us Services: Professional Design Services for Rochester Avenue Pavement Rehabilitation. JIMꢀCHOATE Firm: Ocean Valley School District 8291 Workman Avenue, Huntington Beach, CA 92647 Title: Director of Facilities Services Cell: 714/847-7083 Services: Civil, Landscape HLꢀConstructionꢀManagementꢀ|ꢀCostꢀEstimating ROBERTꢀR.ꢀCOFFEE LARRYꢀD.ꢀMOURI Firm: Robert R. Coffee Architect & Assoc. 20361 Irvine, Ave. Studio B-2, Newport Beach, CA 92660 Title: Architect Firm: RJM Design Group 31591 Camino Capistrano, San Juan Capistrano, CA 92675 Title: Architect Cell: 949/760-8668 Cell: 949/493-2680 Email: Robert@RobertCoffeeArchitects.com Services: Provided Cost Estimating services for City of Rancho Cucamonga Sports Complex Email: LarryM@RJMDesignGroup.com Services: Provided Cost Estimating services for City of Rancho Cucamonga Gymnasium DUSTINꢀALAMO Firm: Griffin Structures, Inc. 2 Technology, Suite 150, Irvine, CA 92618 Title: Vice President Cell: 949/280-4441 Email: DAlamo@GriffinStructures.com Services: Cost Estimating 34 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA    Page 146 DLR Group [STAFF BIOGRAPHIES][STAFF BIOGRAPHIES] DLR Group ChristopherꢀLawrence AIA,ꢀLEEDꢀAPꢀBD+Cꢀ- Principal, DLR GroupProposed Team / Resumes ProjectꢀRole Principal-In-Charge AboutꢀChristopher Over the last 25 years, Christopher has been providing leadership and management for an extensive range of public works and education projects including renovations and new construction projects under a variety of delivery methods. Organizationꢀ Approach Christopher’s role has been to provide overarching leadership in supporting the design process, with the best interest of his clients in the forefront of his efforts. He can effectively translate his clients’ desires and disseminate them in the form of direction to Architects, consulting engineers, and other project team members that will result in comprehensive, coordinated drawings and specifications that meet the goals and objectives for each project. Christopher has a depth of experience in contract administration, and can effectively interpret the obligations of the client, Architect, and consulting engineers. The key to successful delivery is found within the quality of the people involved. We have assembled a project team of key individuals who are uniquely qualified to provide the services requested. The staff proposed here are the persons the City of Rancho Cucamonga will work with directly on the On-Call projects, and none of them will be reassigned or replaced without prior discussion and 32ꢀYears of experience. 4ꢀYears with DLR Group Effectiveꢀinꢀconveyingꢀtheꢀ programꢀandꢀdesignꢀ stakeholders, including presentations Cultivatesꢀproductiveꢀ relationshipsꢀ CHRISTOPHERꢀLAWRENCE AIA, LEED AP BD+C Principal-In-Charge to clients and with clients, contractors, and staff.ANDREWꢀTHOMPSONꢀASSOC.AIA Senior Project Manager and Client Leader to client, community, and end-users. RelevantꢀExperience City of Rancho Cucamonga, CA* » James L. Brulte Senior Center » Animal Center ROBERTO ꢀMARQUEZ consent from the City.Project Manager San Bernardino County On-Call, CA » 1040 Cooley Interior Remodel » Board Chambers Renovation » 222 W Hospitality Lane Building Remodel » County Government Center Wayfinding and Landscape Master Plan JONꢀRASMUSSENꢀPE, LEED AP BD+C Engineering Lead Riverside County Economic Development Agency, CA* » Idyllwild Library YAMꢀP.ꢀCHAPAGAINꢀPE, LEED AP Mechanical / Plumbing Engineer » Woodcrest Library (Merit Award – Unbuilt AIA/IC 2005; Merit Award AIA/IC 2005; USGBC/IE Excellence Award 2008; California Construction Best of 2008 Green Building + Outstanding Architectural Design; American Libraries Design Showcase 2009; Architectural Foundation of Los Angeles Design/Green Merit Award 2009)ROOZBEHꢀ(ROB)ꢀMEHRKISHꢀPE, PMP Electrical Engineer » Orange Terrace Library & Community Center (City of Riverside Beautification Award 2009) County of San Bernardino A&E, CA* » Fontana Courthouse Expansion & Remodel; Fontana, CA » Central Courthouse Historic Preservation, Seismic Upgrade, and T-Wing TI ROBERTꢀJ.ꢀLAWSON,ꢀPE, SE Structural Engineer » Juvenile Dependency Court Riverside CCD, Norco College Facilities Master Plan; Riverside, CA * Work completed at previous firms ProfessionalꢀHighlights Education Registrationꢀ&ꢀLicensing ProfessionalꢀAffiliations B. Architecture, California State Polytechnic Architect: CA-22507 American Institute of Architects University, Pomona LEED Accredited Professional BD+C 36 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 37    Page 147 DLR Group [STAFF BIOGRAPHIES][STAFF BIOGRAPHIES] DLR Group AndrewꢀThompson RobertoꢀB.ꢀMarquezProjectꢀRole ProjectꢀRole AssociateꢀAIA - Principal, DLR Group Senior Project Manager and Client Leader DLR Group Project Manager AboutꢀAndrew AboutꢀRoberto Andrew is a motivated Leader with more than 19 years of national and international experience managing architectural projects as a seller-doer from the initial planning stages through construction and post-occupancy evaluations. Andrew has managed multiple project types including civic, commercial, healthcare, and education facilities. He has assisted and managed project teams on a variety of different project types ranging from design of new community centers to commercial Class-A Office Buildings. Roberto is a respected Project Manager with over 15 years of experience in architectural design and project management. Bringing exceptional collaborative interpersonal skills, his dynamic attitude as a team player drives each and every project to maximize potential. With his determination and diverse background working on civic, public safety, commercial, Higher-Ed, and K-12 projects, Roberto brings a broad range of technical experience to the DLR Group Team. His day-to-day primary responsibility is to collaborate/assist project teams to execute and deliver work on time and on budget, and assure the project design aligns with client vision and goals. 19+ꢀYears Strong listener and communicator Extensiveꢀexperience 15ꢀYears Client-serviceꢀDiverseꢀbackground working on a variety of project types. with a client-centric focus throughout all phases of programming, design, and construction services. in a variety of project types that offers creative, out of the box solutions. focused.of experience.of experience. 1ꢀYear with DLR Group <1ꢀYear with DLR Group RelevantꢀExperience City of Rancho Cucamonga, CA* Los Angeles County Community Development Commission, Liberty Community Plaza (Formerly Whittier Area Recreation & Family Service Center); Alhambra, CA* RelevantꢀExperience City of Rancho Cucamonga, CA* » City Hall Staff Parking Lot Electrical Vehicle Charging » City Hall Staff Parking Lot Electrical Vehicle Charging Los Angeles County Public Works, CA* » Campus Sub-Metering Design; Alhambra, CA » Continued Support Services Hospital Design Build Administration; Alhambra, CA » IPT Building ICU Seismic Restraint Evaluation and Upgrades; Alhambra, CA » Make Ready Additional Services for Medical Records Space; Alhambra, CA » Martin Luther King Jr./MACC and Hospital Campus Project 1 Make Ready » NPC-2 Evaluation Assistance; Alhambra, CA » LACDPW/MACC Inpatient Tower Renovation - Revised D-B Administration; Alhambra, CA » LACMLKJ/MACC IPT Hawkins Standby Kitchen - Phase 1 Needs Assessment; Alhambra, CA Station, Pro-bono Station, Pro-bono » Fleet Building Renovation for Maker Space » New Public Safety Facility & Fire Station #172 » RCFPD All-Risk Training Center » Fleet Building Renovation for Maker Space » New Public Safety Facility & Fire Station #172 » RCFPD All-Risk Training Center County of San Bernardino, CA* » Crestline Library Conceptual Study » Consolidated Health Services Study Colton Joint Unified School District, Colton MS MPR HVAC Replacement, Colton, CA Hesperia Unified School District, District-Wide HVAC Replacement, Hesperia, CAInland Valley Hope Partners, Inland Valley Hope Partners Homeless Shelter; Pomona, CA*Riverside County Office of Education, Broadcasting/Gaming Studio, Riverside, CAOrange County Fire Authority, Training Grounds Expansion Project; Irvine, CA*Baldwin Park USD Baldwin Park HS Gym, Baldwin Park Unified School District, Baldwin Park, CA*Orange County Public Works, CA* » Public Works Osbourne Building DA Tenant Improvement » Juvenile Hall Tenant Improvement Escondido Union SD Orange Glen ES Modernization Phase 1, Escondido Union School District, Escondido, CA*» Make Ready 6-10 JOC CA; Alhambra, CA Beech Avenue ES MPR A/V Upgrades, Fontana Unified School District, Fontana, CA*Corona-Norco USD: Washington Elementary School Modernization; Norco, CA*Jurupa FMP, Jurupa Unified School District; Riverside, CA* SBCSS Mt. View Early Education Center Archibald & Riverside, San Bernardino County Superintendent of Schools; San Bernardino, CA* Juniper ES Classroom Building Repair Miscellaneous Site Improvements, Fontana Unified School, District, Fontana, CA* San Francisco State University, J. Paul Leonard and Sutro Library, San Francisco State University, CA** Work completed at previous firms * Work completed at previous firms ProfessionalꢀHighlights ProfessionalꢀHighlightsEducation B. Architecture, University of Oklahoma ThoughtꢀLeadershipꢀArticles How can Architecture Support Student Mental Health and Safety 5 Steps to a Successful Long-Range Facilities Master Plan Virtual Reality is Revolutionizing How HMC Creates and Collaborates with School Districts Education B. Architecture, Woodbury UniversityProfessionalꢀAffiliations American Institute of Architects 38 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 39    Page 148 DLR Group [STAFF BIOGRAPHIES][STAFF BIOGRAPHIES] DLR Group JonꢀRasmussen Roozbehꢀ“Rob”ꢀMehrkishProjectꢀRole ProjectꢀRole PE,ꢀLEEDꢀAPꢀBD+Cꢀ- Principal, DLR Group Engineering Lead PE,ꢀPMPꢀ- Senior Associate, DLR Group Electrical Engineer AboutꢀJon AboutꢀRob Jon is an Engineering Leader responsible for guiding the engineering disciplines. His strong collaborative leadership style engages design team members in identifying issues and mapping out sensible solutions that respond to specific needs of each project. He creates an environment where the client, our designers, and all teammates are empowered to make visions become realities. Jon is dedicated service to local, state and federal government agencies has spanned projects such as public safety facilities, justice, and city and county projects. Rob is a lead electrical engineer and project manager on numerous new construction and renovation projects, with over 20 years of successful project delivery. Expert in hands- on electrical design, testing, inspection, maintenance and commissioning as well as project management in industrial facilities, large-scale commercial sustainable and smart buildings, research labs, switchgear manufacturing and public works projects. Rob has the ability to deliver projects in a timely manner, within budgetary and technical quality constrains, by utilizing his past project management experience. ProfessionalꢀHighlights RelevantꢀExperience ProfessionalꢀHighlights RelevantꢀExperience Adams County On-Call Architecture and Engineering Services; Adams County, CO Allan Hancock College, Fine Arts Complex Building- Cultural Performing Arts; Santa Maria, CA CA Technology Santa Clara Amenity Design Services; Santa Clara, CA South County Detention Center, Tulare County Jail; Porterville, CA CJUSD Colton MS MPR HVAC Replacement; Colton, CA Hesperia USD Hesperia High School, New MPR/PAC Building; Hesperia, CA Jefferson County Sheriff Detention Center Master Plan; Golden, CO Morgan County Justice Center & Jail Facilities Assessment and Master Plan; Fort Morgan, CO Larimer County Jail Expansion, Fort Collins, CO San Bernardino County On-Call, CA » 222 W Hospitality Lane Building Remodel » Board Chambers Renovation Education B. Science · Power and Energy Systems, University of Illinois Education M. Engineering Management, California State University - Northridge Riverside County, Larry D. Smith Correctional Facility Expansion; Banning, CA Riverside CCD, Norco College, Ingalls Hall Feasibility Study; Norco, CA Riverside USD - Longfellow Elementary School New Construction & Modernization; Riverside, CA South County Detention Center, Tulare County Jail; Porterville, CA Otay Mesa Detention Center Expansion; San Diego, CA Registrationꢀ&ꢀLicensing PE: CO, AZ, MO Registrationꢀ&ꢀ Licensing PE: CA -19355 PMP ProfessionalꢀAffiliations LEED Accredited Professional Society of American Military Engineers Institute of Electrical and Electronic Engineers Kings County Juvenile Detention Facility; Hanford, CA Pueblo County Judicial Center; Pueblo, CO Sacramento County, Rio Cosumnes Correctional Center; Sacramento, CAProfessionalꢀ Affiliations U.S. Green Building Council LEED Accredited Professional 21ꢀYears of 5ꢀYears with DLR Group 20+ꢀYears of Experience 3+ꢀYears with DLR GroupExperience YamꢀChapagain RobertꢀJ.ꢀLawsonProjectꢀRole ProjectꢀRole PE,ꢀLEEDꢀAPꢀ- Senior Associate, DLR Group Mechanical / Plumbing Engineer PE,ꢀSEꢀ- Senior Associate, DLR Group Structural Engineer AboutꢀYam AboutꢀRobert As a Mechanical/Plumbing Engineer, Yam is responsible for directing and managing quality control, engineering scheduling, and staff allocation. Involved in the design of unique and complex projects, Yam’s project designs includes office and mixed-use buildings, schools, hospitality buildings, Hospitals (OSHPD), MOB, detention center, etc. He works closely with design teams to deliver innovative solutions to clients and communities across California. Yam is experienced leading engineering teams on a variety of project types, including civic, education, and hospitality facilities. With a background in workplace, commercial, retail, and medical office buildings, Rob has the keen ability to identify the unique needs of each client and deliver solutions that meet those needs and elevate the client’s operation. Robert thrives in the integrated design process. He finds his most creative ideas in charrettes with his colleagues and clients and is motivated by interdisciplinary teamwork that guides the design process to the best solution to every problem. ProfessionalꢀHighlights RelevantꢀExperience ProfessionalꢀHighlights RelevantꢀExperience San Bernardino County On-Call, CA » 222 W Hospitality Lane Building Remodel » Board Chambers Renovation GSA Ronald V. Dellums Federal Building Tenant Improvement; Oakland, CA Riverside County, Larry D. Smith Correctional Facility Expansion; Banning, CA Tulare County Jail - Sequoia Field; Visalia, CA Otay Mesa Detention Center Expansion; San Diego, CA Kings County Juvenile Detention Facility; Hanford, CA County of Ventura, Todd Road Jail Health & Programming Unit; Santa Paula, CA Vespera on Ocean, Marriott Autograph Collection; Pismo Beach, CA Compton Unified School District - Compton High School; Compton, CA City of Marysville, Maysville Civic Campus; Marysville, WA » 80,000 SF, four-story steel frame city hall building and single-story justice building Education M. Science · Mechanical Engineering, California State University, Los Angeles Education B. Science, Architectural Engineering, University of Colorado, Boulder Global Technology Client, Kirkland Campus; Kirkland, WA Amazon GEG1 Fulfillment Center; Spokane, WA 10540 Greenwood Ave N, Seattle, WA* » 62,000 SF, five-story, post tension concrete and wood mixed-use building with one-story subterranean parking Registrationꢀ&ꢀ Licensing PE: CA -M35133 Registrationꢀ&ꢀLicensing Licensed Structural Engineer: CA -S5962, WA -49039 223 Mixed-Use, 223 10th Street S; Kirkland, WA* » 35,000 SF, three-story, post tension concrete mixed-use office building with one-story subterraneanProfessionalꢀAffiliations Structural Engineers Association of Washington Professionalꢀ Affiliations U.S. Green Building Council LEED Accredited Professional parking.* Work completed at previous firms 16+ꢀYears of Experience 2.5ꢀYears with DLR Group 14+ꢀYears of Experience 3 Years with DLR Group 40 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 41    Page 149 DLR Group [STAFF BIOGRAPHIES] Proximity to the City of Rancho Cucamonga 68 YEARS IN CALIFORNIA ProjectꢀApproachꢀandꢀWorkꢀPlan Rancho Cucamonga Riverside Quick 28 min (20 miles) travel by car. Our Riverside office, located at 1650 Spruce Street, Suite 300, Riverside, CA 92507, will be the primary base of operations for project administration, management, client communication and collaboration, architectural production and construction administration. Our team leaders - Sr. Project Manager Andrew Thompson and Project Manager Roberto Marquez live in the City of Rancho Cucamonga. 42 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA    Page 150 DLR Group [PROJECT APPROACH AND WORK PLAN][PROJECT APPROACH AND WORK PLAN] DLR Group Understanding of the City’s Scope of Availabilityꢀofꢀresourcesꢀandꢀfirm’sꢀabilityꢀꢀ toꢀtrackꢀandꢀmeetꢀtheꢀindividualꢀtaskꢀorderꢀꢀ schedules Keys to the Success of a Quality Project 1 4ServicesPlanning the project is the beginning. Quality work is not an accident; it is the end result of a well-thought-out plan that guides the team. Carefulꢀselection,ꢀ training and assignment of staff to perform the identified tasks of the project plan. ProjectꢀManagementꢀTools -ꢀDLR Group commits to hands-on involvement of core project leadership throughout the life of the project, with the support of experienced staff in active collaboration with highly qualified consultants. This integrated approach optimizes cost-effective, high-performance strategies, and it brings all team members together with the belief that good ideas come from anyone, and that we are all working for the good of the project. • Replacement of FencingThe DLR Group Team is capable of providing full architectural, MEP engineering, structural engineering, civil engineering, and landscape design services through the programming, planning, design, and construction phases of all City projects. • Replacement of HVAC systems • Replacement of Facility Roofs 2 5 6 Organizing the Leadership is essential to monitor and measure that the “actual” results are consistent with the “planned” results. • Replacement of Building Waterproofing Systems • Replacement of Carpet and Seating project to specify and structure tasks with a clear assignment of responsibility and assumption of authority by each team member. We have the experience to provide full architectural/ engineering design services for new construction, expansions, modernization, and/or renovation of various City sites. DLR Group’s expertise includes bringing existing City buildings into compliance with current regulatory requirements including (but not limited to) the California Building Code and the American with Disabilities Act (ADA). • Replacement of Lighting and Control Systems in Facilities Our Sr.ꢀProjectꢀManagerꢀandꢀClientꢀLeader,ꢀAndrewꢀ Thompson, will provide a single point of contact for day-to-day management of your project. Andrew and our ProjectꢀManager,ꢀRobertoꢀMarquez, will manage the project with the ideal goal of no surprises. The cornerstones of our process will be proactive planning, frequent communication, and diligent tracking of issues. Regular and clear communication is most effective when done through face-to-face meetings, with the support of emails, video/conference calls, weekly status updates and schedule updates. We will review ongoing issues from a detailed list, ensure progress is being made per the schedule, and identify problems far in advance so they may be addressed before they become major challenges. Communication and collaboration among all team members who are included in the decision-making process during design and construction. • Replacement and Upgrades to Technology Infrastructure 3 Clearly establishing performance standards, policies and procedures by which tasks are to be performed. • Sports Lighting Design and Replacements at City Parks and Facilities • Implementation of Safety and Security Upgrades • Design of Solar InfrastructureAnticipatedꢀProjects We have the knowledge and experience to provide full architectural/engineering design services for the list of anticipated projects over the next few years: • Addition of Energy Management Systems • Water Conservation and Landscape Renovations PreliminaryꢀPlanning• Replacement of Playground Equipment and Surfacing at City sites • Renovation and modernization of City facilities pertaining to restrooms, offices, and ADA upgrades DLR Group begins every project by presenting our anticipated process, tasks and owner involvement expectations. This generally does not require much more than a couple hours, and it ensures that participants are on the same page with not only what DLR Group intends to do, but also what we will need from all of you, the project stakeholders. • Electric Vehicle Charging Infrastructure Design at City Facilities. • Replacement or upgrades of Fire Alarm Systems Monitoring project progress with regard to schedule milestones and budget issues is essential, and one of the first steps on the project is to establish project goals and clearly define scope, budget, and schedule constraints. We involve all parties in this step to avoid misunderstandings later in the life of the project. Work Plan and Schedule...............Preliminary Planning projects can include a vast array of services that are used to help you determine the next step in meeting your needs. This may be a updating a Master Plan, providing feasibility studies, facility assessment, a needs analysis, documenting current conditions or developing site selection criteria. The DLR Group Team has designed many complex projects with multiple users, community stakeholders, and a variety of functions and users within one facility. We understand the best design solutions evolve by understanding, and building on, the common denominators within the user group’s needs and expectations. ResponseꢀtoꢀMultipleꢀTaskꢀOrders Decision-MakingꢀProcessꢀ- Our team experience in public sector work has instilled in us the necessity of using a highly interactive process with client/user group representatives. We focus on understanding your needs as a basis for asking the right questions—and then listen to the response. It is our role to provide the technical ability, creative energy and ideas, and presentation of information that will facilitate decision-making by the City in establishing a vision for the future and a cohesive plan. Multiple tasks can be handled by DLR Group at any giving time due to the depth and experience of staff available in-house and from our team of consultants. DLR Group Team Member consultants are required to assign permanent staff members for each task and we require that they are “on-board” for the duration of the project. In DLR Group’s experience, this ensures design and production continuity and is the best means of ensuring proper coordination among the various design disciplines for the duration of the project. In addition, we require that each Team Member assign a Quality Control reviewer at the start of each project - a professional who is not otherwise associated with tasks assigned via this contract. This requirement parallels DLR Group’s in-house policy in this regard. DLR Group’s experience in the design of Civic and Justice buildings spans the U.S., and includes a variety of building types, frequently with multiple user groups. We participate in and have a front seat to how other Cities and Counties are evolving to meet change. We bring this experience to the City of Rancho Cucamonga with our Riverside office. We will combine our national exposure to best practice design solutions with a strong foundation in how the the City of Rancho Cucamonga works. We believe we are strategically partnered to provide the City with a beautiful, functional, and forward thinking solutions to these important projects. Goodꢀmanagementꢀofꢀtheꢀdesignꢀandꢀconstructionꢀprocessꢀinvolvesꢀthreeꢀkeyꢀcomponents:ꢀ 1 31. An excellent team must be created with people in 3. Responsible team leaders must be proactive in all the core and specialty roles that will apply to the project’s unique criteria. managing the process, looking ahead to anticipate the challenges, and reduce the risks early in order to adjust the process to maintain the desired results.2 A work plan must outline the information, decisions, and progress milestones needed in support of the work. 44 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 45    Page 151 DLR Group [PROJECT APPROACH AND WORK PLAN][PROJECT APPROACH AND WORK PLAN] DLR Group ManagementꢀApproach TheꢀDLRꢀGroupꢀQA/QCꢀProgram DLR Group’s tested process and tools will be instrumental in accomplishing your goals of leveraging physical space as a strategic tool. Specifically, our Management approach focuses on Communication and Quality Control. Clarity in communication paths and roles exemplifies our belief that communication is the back bone of a successful project. DLR Group has invested in this belief with company-wide tools and technology that keep the whole team updated in real time, including YOU and any outside consultants. A CommunicationꢀPlan is established at Kick-off, and includes a WeeklyꢀUpdate briefing the team on: Active Phase; Budget Status; Schedule Status; Upcoming Milestones or Review Dates; Change Order Summary (if any); Outstanding Concerns or Key Decisions required that may impact either Schedule or Budget; and Potential Value Engineering Opportunities. This weekly update and other communication will be available via a cloud-basedꢀsecureꢀProjectꢀManagementꢀ Dashboard, which means all team members are working with the same knowledge at the same time, and can document new conversation and field observations with a mobile app. DLR Group has a Quality Assurance/Quality Control (QA/ QC) Program in place, which is documented as a set of guidelines for each discipline. The QA/QC program serves as an instructional process intended to minimize document deficiencies, by following a proven approach for preparing quality documentation. In addition, the QA/ QC program utilizes senior professionals, from technical, managerial and construction practice areas throughout the review process. IntegratedꢀDesignꢀQA/QCꢀChecklists The QA/QC Reviewers use the system checklists to search for interdisciplinary coordination issues. Typical review items include: consistency of the systems selected in prior submittals, technical soundness of details provided and the accuracy of the calculations. Cross-references on the drawings are checked for accuracy. Terminology and systems used on the drawings and specifications are checked for coordination. Communication:ꢀLeadingꢀInformedꢀAction DLR Group lives and breathes listen.DESIGN.deliverꢀ as a means of leading informed action and confident decision making amongst our clients. We are committed to hearing your needs, assessing your current conditions, and providing creative, data supported solutions for complex interior renewals. Our history of delivery success lies in aꢀclient-facingꢀleaderꢀbackedꢀbyꢀaꢀProjectꢀ Manager,ꢀStrategist,ꢀandꢀmulti-disciplinaryꢀsupport.ꢀ The Project Manager, the Project Architect, and support team members are required to use the QA/QC process and checklists on a phase-by-phase basis to ensure that the highest quality of service is provided on each and every project. At the end of each business quarter projects are graded on level of use of the quality assurance process and a report card is given to each project manager and design team. These grading systems are then looked at with the overall career development of individual employees. Construction documents that are produced by sub- consultants are subjected to the same strenuous review process by the in-house resources at DLR Group and not allowed to be distributed for use until they reviewed. From an accountability standpoint each Peer Reviewer initials and dates their review checklists in order to document to you the required independent technical reviews were performed. CLIENT LEADER DESIGNSUPPORTPROJECT MANAGER Mobilizes Teams Interior Designers & ArchitectsDay-to-day Project STRATEGYChampion Assesses Project Goals for Operational and Cultural Strategy Opportunities Links Management, Strategy, and Design Tracks project schedule SPECIALTYReceives Project Requests SUPPORTBalances project budget LEED & Visual Communication Tracks Successes & Lessons Learned for Continual Improvement COMPLETE IN-HOUSE SERVICES QualityꢀControl:ꢀEarlyꢀ&ꢀOften each Project Manager is trained in DLR Group’s Delivery method, with QA/QC checklists to implement at each phase of design from Predesign and Programming, through Construction Administration. At DLR Group, we own our work. This is proven by our belowꢀindustryꢀaverageꢀpercentageꢀofꢀchangeꢀorders. But Quality Control doesn’t - and shouldn’t - just happen during construction. Nor should the purview of Quality Control be restricted solely to Construction Documents. All of our projects undertake a Quality Control Review conducted by senior professionals from our in-house disciplines at every stage of design. A fresh set of eyes here identifies any coordination issues and suggests an objective solution before it becomes a more costly issue during permitting or construction. Additionally, During interdisciplinary reviews, team members identify coordination items, cite errors, and request clarifications based on our standard Drawing Quality Control Checklist. With early coordination efforts, errors and omissions are reduced before design submittals are issued to the Owner or Contractor for construction. This results in fewer change orders and efficiencyꢀduringꢀtheꢀcriticalꢀ constructionꢀphase. 46 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 47    Page 152 DLR Group [PROJECT APPROACH AND WORK PLAN][PROJECT APPROACH AND WORK PLAN] DLR Group ScheduleꢀManagement CostꢀManagement Schedule control is a driving factor in the success of each project. The scheduling tools and controls that will be used throughout the projects to ensure schedule compliance and timely document delivery will be based on our philosophy “plan the work and work the plan.” RobertoꢀMarquez will work with representatives from the entire design team and the City of Rancho Cucamonga to develop a detailed work breakdown structure that itemizes the milestones, tasks, responsibilities, due dates, and meetings in order to move the design forward. Roberto will also keep a master schedule of the project to be reviewed and updated on a monthly basis. Stepꢀ2—WorkꢀtheꢀPlan DLR Group is respected as a design firm able to program and design to strict budgets. Furthermore, DLR Group is recognized nationally to have design leaders who can show Owner’s how to reduce costs to the lowest appropriate levels. Each project should be able to demonstrate that the cost solution is both appropriate and cost effective.Andrew,ꢀRoberto, and Christopher will identify potential strategies to advance the completion of the project as well as construction activities. They will develop a work plan to identify project tasks, deliverables, activities, and staffing requirements. This work plan will interface with the project schedule and be their primary internal management tool. They review work plans weekly to ensure schedule compliance and staffing requirements. To facilitate accuracy and adherence, the project team will approach project schedules from two perspectives: the macro-level and the micro-level. KeyꢀCostꢀManagementꢀStrategies Value Engineering1. DLR Group will use a Component Cost Model Format at the start of every project to bring your project vision and budget into alignment. We live by a core principle at DLR Group that will design to your budget instead of asking our clients to budget to our design. 2. Careful consideration of constructability and construction logistics and how site context impacts unit costs for various phases differently. Analyzing these areas to determine if an alternate strategy can result in lower construction costs. 3. Budgeting “total project costs” by phase, including soft costs and operational cost impact of construction. Obtaining cost estimates at each major phase using experienced detention project estimators validated by trusted local material suppliers is also critical. 4. Balancing implementation phasing and strategies with cost realities – recognizing that where possible, phasing should respond to the optimal amount of cells the facility can reasonably not operate during the period of construction. Fewer phases results in lower construction costs. Over the past few decades, value engineering has been associated with slashing and burning project scope at the last minute before bid to stay within budget, resulting in surprises for the owner with the final product. Ourꢀapproachꢀtoꢀ“designingꢀtoꢀ budget”ꢀisꢀfoundedꢀonꢀtheꢀtraditionalꢀprinciplesꢀofꢀ valueꢀengineering,ꢀandꢀwhatꢀweꢀlikeꢀtoꢀreferꢀtoꢀas,ꢀ Value Design. Once project budget, goals and vision are established, we evaluate each building system to maintain a proper balance of budget, function, maintenance/operations, useful life and sustainability as viewed through the lens of life cycle cost analysis in order to provide a design solution that results in the best value for our clients. This comprehensive and foresighted process prevents after bid shock and need for value engineering after the fact because we have already done our value designing beforehand. Stepꢀ1—PlanꢀtheꢀWork Scheduling Tools For each project, Andrewꢀand Roberto will analyze critical milestones and develop workable schedules with the City of Rancho Cucamonga stakeholders during the initial visioning phase of a project. The schedule will be a macro representation of the various project elements and will include all major milestones including design, permitting, procurement, construction, and occupancy. DLR Group has been using Microsoft Project software for over a decade to develop detailed design schedules. The overall schedule is then incorporated into our office-wide matrix to optimize staffing assignments. In addition, normally used as internal scheduling tools DLR Group has created proprietary software to track individual employee current assignments. All of our California Region project schedules are loaded into this database and updated on a weekly basis. This helps us track overall workload by office and region to assure we will have staff available for projects when needed. The schedule will establish specific tasks for critical items including: • Document production and reviews Integralꢀtoꢀtheꢀsuccessꢀofꢀvalueꢀdesignꢀisꢀcostꢀcontrol.ꢀ We believe that cost control must be integral to the design process, must be continuous throughout all phases of the process, and must begin at the very conception of design. We work with the owner to develop not only a vision of the building project, but also a realistic expectation of the costs, beginning with our first meeting. In order to properly balance the owner’s goals for the building within the constraints of time and money, we work to establish an understanding of expectations and priorities. We base our estimates on detailed construction cost estimates that take into account building system type, construction materials and extensive details related to design decisions. This method has proven its accuracy over dollar-per-square foot averaging and allows for the development of value design. • City of Rancho Cucamonga reviews and approvals • State agency reviews and approvals (as applicable)5. Value engineering related to obtaining the best value for funds expended by comparing and contrasting implementation alternatives such as incremental completion of an infrastructure upgrade vs. accomplishing it as a part of a single phase, recognizing ultimately work may have to be spread over several phases to avoid “penalizing” any single phase with costs that could be considered excessive. 6. Developing all costs in today’s dollars with a separate calculation for overall escalation by phase that will allow for future adjustment of the budget based on economic conditions extant at the time. Facilitating a clear method for communication, developing detailed project schedules along with cons is tent updating, keeps our projects on track. 7. Cost-neutral decision making estimates at major phase lines using experienced detention project estimators validated by trusted local material suppliers. 48 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 49    Page 153 DLR Group [PROJECT APPROACH AND WORK PLAN][PROJECT APPROACH AND WORK PLAN] DLR Group Technology Tools BuildingꢀInformationꢀModelingꢀ PresentationꢀandꢀCommunicationꢀTools Instrumentalꢀinꢀmeetingꢀourꢀclient’sꢀdesignꢀgoals. Architecture is a visual and experiential art that mandates emails. Batch compare features allow a comparing of DLR Group is a leader in the use of Building Information Modeling (BIM) for building design and facility documentation. This technology enables architecture and engineering teams to fully visualize and access a building structure as design evolves. We currently use BIM on more than 90 percent of our active projects, and that number is increasing every year. As a firm, we annually invest more than $1 million on hardware, training, and continued development of BIM. DLR Group uses Autodesk’s most current version of Revit software as our BIM platform. Alternative drawing systems and programs can be used if preferred by a client. that design intent be clearly communicated. In order to promote project development and clarity of vision, our Design Team will use of a variety of visualization tools and presentation techniques to communicate with the City of Rancho Cucamonga throughout the design phases of the project. From hand sketches to full-size design and construction mock-ups, the Design Team will utilize the appropriate tool at the appropriate time to bring added value and understanding to the design process. The ability of all members of our team to effectively engage the City and the Owner Team in design discussions through strong presentation and interpersonal skills will be the cornerstone of our approach. large sets of documents with color coded displays of differences. NewformaꢀInfoꢀExchange - Unless you have a preferred alternative method for document management, DLR Group utilizes a web-based platform, Newforma Info Exchange, for all project information management needs.TheꢀValueꢀofꢀBIMꢀTechnology This versatile cloud-based tool enables project We’ve found that projects benefit immensely from a well-executed use of BIM. Our methodologies yield value in improved interdisciplinary communications, quality control, enhanced presentations to client stakeholders, and advanced construction planning. Value added benefits of BIM include: stakeholders real-time access to project communications, including but not limited to RFI’s, submittals, action items and punch list data, as well as compiled record document drawings and specifications. In addition, contracts can also be managed through this system to enable better change order tracking and project scope management. • TimelyꢀDecision-Making: instant 3D views of all systems in any area of the building, used for technical coordination. • Clash-Detection:ꢀsoftware reveals conflicts between systems and structures. A BIM model can be used by both design and contractor teams to perform advanced constructability review.Some of our effective tools include: • 3-D Printing If the the City of Rancho Cucamonga has a preferred information exchange platform or process, DLR Group can certainly utilize that platform. • AdvancedꢀScheduling: minimizes clerical, notation, and coordination errors.• BIM Modeling & Computer Renderings • Bluebeam • ServerꢀFunctionality:ꢀboth local and cloud. Allows design teams to work simultaneously in the same live model with consultants in different locations. • Facilitated Workshops • Full Scale Mock-Ups of Key Elements • Massing and Detailed Models • Microsoft Project • IndustryꢀStandardꢀFormat: the ability to push model data out to an industry standard format (COBie) that can be directly loaded into a client’s building management system (CCMS). BIMꢀAnalysisꢀandꢀSimulationꢀTools BIM’s modeling analysis, simulation, and optimization tools enables design teams communicate and collaborate more effectively.This ultimately leads to improved design, documentation, and delivery of projects. To inform our integrated design process, we use BIM features such as: • Newforma Info Exchange • Relevant Case Studies • Sketch Studies • acoustic analysis BIM is also used to deliver ARCHITECTURAL MODEL sustainable design benefits including:• Virtual Reality Visioning • Visioning Sessions • clash detection MECHANICAL MODEL ELECTRICAL MODEL • carbon neutral potential • energy modeling • color and aesthetics • design alternatives • design phasing STRUCTURAL MODELBluebeam Sessions - One methodology for following the QA/QC process on our projects is the use of newer technologies such as Bluebeam Sessions. We have used this methodology very successfully on public projects of all sizes. We find that it keeps the project’s changes, evolution, and updates organized and always available in real time for review by team members. • environmental analysis • natural ventilation and air flow • performance analysis • photovoltaic potential • sustainable strategies • shadows and reflections • thermal analysis PLUMBING MODEL LIGHTING MODEL LANDSCAPE MODEL • discipline coordination • lighting and day lighting • program verification • project visualization • RFI coordination FIRE SPRINKLER MODEL SECURITYVirtual Reality - As an example, the design of the Kings County New Hanford Courthouse utilized VR technology to study the central atrium space during early design phases. As key decisions and adjustments were made they were documented during the meeting through the capabilities of the ENSCAPE plug-in. SIGNAGE MODEL FOOD SERVICE INFORMATION MODELBIM/CADꢀDesignꢀReview - Integrated practice means more collaboration from all team members sooner in the design process. By capturing mark – up sessions for easy tracking, reviewing and sharing while allowing document versions to be automatically compared and checked for unintended design changes. Markups users can do physical redline mark ups of CAD or BIM model documents and link to action items and attached to Federated Model • rentable/usable analysis • shading design • shop drawing analysis 50 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITYꢀOFꢀRANCHOꢀCUCAMONGA CITYꢀOFꢀRANCHOꢀCUCAMONGAꢀON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 51    Page 154 1650 Spruce Street Suite 300 Riverside, CA 92507 951.682.0470 listen. DESIGN. deliver    Page 155 [EXHIBITS A-G] DLR Group The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” It is the policy of the City to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants. I do not have specific knowledge of confidential information regarding Solicitation responses received in response to the Request for Statement of Qualifications and Proposal (“Solicitation”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any Solicitation response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any Solicitation response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Christopher Lawrence, AIA, LEED AP BD+C______________________________________(Print Name) Potential Consultant______________________________________(Relationship to the City) Prime Consultant______________________________________ ______________________________________ 10/27/2021 (Relationship to the Consultants) (Signature) ______________________________________(Date) Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. __________________________________________________________________________________________________ Page 21 of 29 CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 01   Page 156 DLR Group [EXHIBITS A-G] ꢀhe ꢁitꢂ of Rancho ꢁucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢃꢄꢅꢅ for Onꢃꢁall Architectural Services – Qualified ꢁonsultants ꢆist ꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ “EXHIBIT Bꢀ ꢁꢂꢃꢄEꢅꢅIꢃꢆꢇꢈ ꢅEꢂꢉIꢊEꢅ ꢇꢋꢂEEꢌEꢆT EXꢊEꢁTIꢃꢆꢅ ꢅꢍꢌꢌꢇꢂꢎ” ꢉarꢊ the appropriate choiceꢋ ꢌelowꢍ ꢇꢇꢇꢇꢇ ꢁonsultants accepts the PSA without eꢎceptionꢏ OR ꢇXꢇꢇꢇꢇ ꢁonsultants proposes eꢎceptions to the PSAꢏ Summariꢐe all eꢎceptions on a separate documentꢏ ꢑnclose a written summarꢂ of each change and title as “Exception Summary”, which shall include the ꢁonsultants’ rationale for proposing each such exceptionꢏ ꢑach eꢎception must ꢌe laꢌeled with the Section numꢌer in the PSAꢏ Failure to properlꢂ reference eꢎceptions in the suꢌmitted summarꢂ maꢂ deem the response as nonꢃresponsiveꢏ ꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ Signature Christopher Lawrence, AIA, LEED AP BD+Cꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ Printed ꢒame Principal-in-Chargeꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ ꢀitle 10/27/2021ꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ ꢓate ꢀꢁꢂꢃꢄꢃꢅꢆ ꢇꢈꢉ ꢊꢋꢅ ꢅꢋ ꢄꢉ ꢃꢊꢌꢍꢎꢏꢉꢏ ꢃꢊ ꢐꢋꢎꢈ ꢄꢃꢏ ꢈꢉꢆꢑꢋꢊꢆꢉꢒ ꢓꢍꢍ ꢈꢉꢔꢉꢈꢉꢊꢌꢉꢏ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢕꢎꢆꢅ ꢄꢉ ꢆꢎꢄꢕꢃꢅꢅꢉꢏ ꢃꢊ ꢖꢍꢇꢊꢉꢅ ꢗꢃꢏꢆ ꢆꢐꢆꢅꢉꢕ ꢎꢊꢏꢉꢈ ꢅꢂꢉ ꢘꢉꢆꢑꢋꢊꢆꢉ ꢙꢐꢑꢉꢆꢚ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢓ – ꢛꢚ ꢜꢒ ꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇꢇ Page 22 of 2ꢈ 02 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITY OF RANCHO CUCAMONGA   Page 157 [EXHIBITS A-G] DLR Group EXCEPTIONS SUMMARY With regard to Article 6.4: We don’t know what “personnel violations” actually means. We don’t like to leave those types of terms open for interpretation. As such, we either request to delete it or ask for clarification. 6.4 Consultant shall indemnify, defend and hold harmless City and RCFPD and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant’s violations of personnel practices and/or any violation of the California Labor Code. City and RCFPD shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City and RCFPD from Consultant as a result of Consultant’s failure to promptly pay to City and RCFPD any reimbursement or indemnification arising under this Section 6. With regard to Article 11: Best practice is to define claims to be limited to third-party indemnity. The other change is alteration to damages “caused b y.” Last alteration is to clarify that Designer is responsible for their negligence for Services, that is what insurance is in place and covers. 11.1 Design Professional Services. In the connection with its design professional services, the Consultant shall indemnify and hold the City and RCFPD, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City and RCFPD officials, (collectively, “Indemnitees”), free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses arising from third-party claims (collectively, “Claims”), including but not limited to liability for death or injury to any person and injury to any property, to which arise out of, pertain to, or relate to are caused by the negligence, recklessness, or willful misconduct of the Consultant or any of its officers, employees, subcontractors, consultants, or agents in the performance of its design professional services under this Agreement. 11.2 Other Indemnities. In connection with all Claims not covered by Section 11.1, and to the maximum extent permitted by law, the Consultant shall hold defend, indemnify, and hold the Indemnitees free and harmless with respect to any and all Claims including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the negligent acts, omissions, activities or operations of Consultant or any of its officers, employees, subcontractors, subconsultants, or agents in the performance of this Agreement Services. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City and RCFPD’s choice, and shall pay all costs and expenses, in proportion to Consultant’s liability, including actual attorney’s fees and experts’ costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 03   Page 158 DLR Group [EXHIBITS A-G] ꢀhe ꢁity of Rancho ꢁucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢂꢃꢄꢄ for Onꢂꢁall ꢅrchitectural Serꢆices – Qualified ꢁonsultants ꢇist ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ “EXHIBIT ꢀꢁ ꢂꢀꢃꢄꢅꢆꢇEꢈꢉꢊEꢄT ꢅꢋ IꢄꢌꢍꢎꢂꢄꢀE ꢎEꢏꢍIꢎEꢊEꢄTꢌ ꢂꢄꢈ ꢀEꢎTIꢋIꢀꢂTIꢅꢄ ꢅꢋ ꢂBIꢇITꢐ Tꢅ ꢑꢎꢅꢒIꢈE ꢂꢄꢈ ꢊꢂIꢄTꢂIꢄ ꢀꢅꢒEꢎꢂꢉEꢌ ꢌꢑEꢀIꢋIEꢈ” ꢋ, ꢈCꢈhꢈrꢈiꢈsꢈt oꢈpꢈhꢈeꢈrꢈLꢈaꢈwꢈꢈreꢈnꢈcꢈeꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ the ꢈꢈꢈꢈPꢈrꢈiꢈnꢈcꢈipꢈaꢈlꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ (President, Secretary, ꢌanager, Owner or Representatiꢆe) DLR Group inc., a California corporationof ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ, certify that the (ꢍame of ꢁompany, ꢁorporation or Owner) Specifications and ꢎeneral Proꢆisions regarding insurance requirements as stated within the Professional Serꢆices ꢅgreement (PSꢅ), for the Purchase ꢁontract designated ꢎꢓꢔꢕꢓꢖꢗ ꢘꢙꢚ ꢌꢗꢛꢗꢓꢜꢓꢝꢗ ꢙꢘ ꢏꢕꢛꢞꢟꢘꢟꢠꢛꢗꢟꢙꢝꢖ ꢛꢝꢡ ꢑꢚꢙꢢꢙꢖꢛꢞ (“ꢌꢙꢞꢟꢠꢟꢗꢛꢗꢟꢙꢝ”) #ꢣꢤꢥꢣꢣꢦꢧꢨꢨ ꢘꢙꢚ ꢅꢝꢦꢀꢛꢞꢞ ꢂꢚꢠꢩꢟꢗꢓꢠꢗꢕꢚꢛꢞ ꢌꢓꢚꢪꢟꢠꢓꢖ – ꢏꢕꢛꢞꢟꢘꢟꢓꢡ ꢀꢙꢝꢖꢕꢞꢗꢛꢝꢗꢖ ꢇꢟꢖꢗ haꢆe ꢏeen read and understood and that our ꢁonsultants is aꢏle to proꢆide and maintain the coꢆerage as specified in the PSꢅꢐ Failure to proꢆide said coꢆerage, upon request to finaliꢑe the PSꢅ prior to award shall ꢏe enough cause for immediate disqualification of awardꢐ Failure to maintain said coꢆerage shall result in termination of the contractꢐ ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Signature Christopher Lawrence, AIA, LEED AP BD+C ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Printed ꢍame Principal-in-Chargeꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ ꢀitle 10/27/2021ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ ꢒate ꢀꢁꢂꢃꢄꢃꢅꢆ ꢇꢈꢉ ꢊꢋꢅ ꢅꢋ ꢄꢉ ꢃꢊꢌꢍꢎꢏꢉꢏ ꢃꢊ ꢐꢋꢎꢈ ꢄꢃꢏ ꢈꢉꢆꢑꢋꢊꢆꢉꢒ ꢓꢍꢍ ꢈꢉꢔꢉꢈꢉꢊꢌꢉꢏ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢕꢎꢆꢅ ꢄꢉ ꢆꢎꢄꢕꢃꢅꢅꢉꢏ ꢃꢊ ꢖꢍꢇꢊꢉꢅ ꢗꢃꢏꢆ ꢆꢐꢆꢅꢉꢕ ꢎꢊꢏꢉꢈ ꢅꢂꢉ ꢘꢉꢆꢑꢋꢊꢆꢉ ꢙꢐꢑꢉꢆꢚ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢓ – ꢛꢚ ꢜꢒ ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Page 2ꢉ of 2ꢊ 04 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITY OF RANCHO CUCAMONGA   Page 159 [EXHIBITS A-G] DLR Group ꢀꢁe ꢂitꢃ of Rancꢁo ꢂucamonꢄa Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢅꢆꢇꢇ for Onꢅꢂall ꢈrcꢁitectural Serꢉices – Qualified ꢂonsultants ꢊist ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ “EXHIBIT ꢀꢁ ꢂꢀꢀEꢃꢀꢄꢅ ꢂꢆꢇꢃꢈꢉꢊEꢀꢋEꢅEꢃT” ꢀꢁe ꢂonsultants ꢁereꢎꢃ acꢏnoꢐledꢄes tꢁe folloꢐinꢄ ꢈddenda ꢑumꢎer(s) to tꢁis Solicitation ꢁaꢉe ꢎeen receiꢉedꢒ if anꢃꢓ ꢂonsultants understands failure to acꢏnoꢐledꢄe anꢃ addenda issued maꢃ cause tꢁe Solicitation response to ꢎe considered nonꢅresponsiꢉeꢓ ꢔt is tꢁe ꢂonsultants’ responsibility to log into the Bid System to identify and doꢐnload tꢁe numꢎer of addenda tꢁat ꢁaꢉe ꢎeen postedꢓ Addendum No. 001• • • • ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ Siꢄnature Christopher Lawrence, AIA, LEED AP BD+Cꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ Printed ꢑame Principal-in-Chargeꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢀitle 1ꢋꢋ0ꢋ/ꢋ2ꢋ7ꢋ/ꢋ2ꢋ0ꢋ2ꢋ1ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ ꢕate ꢀꢁꢂꢃꢄꢃꢅꢆ ꢇꢈꢉ ꢊꢋꢅ ꢅꢋ ꢄꢉ ꢃꢊꢌꢍꢎꢏꢉꢏ ꢃꢊ ꢐꢋꢎꢈ ꢄꢃꢏ ꢈꢉꢆꢑꢋꢊꢆꢉꢒ ꢓꢍꢍ ꢈꢉꢔꢉꢈꢉꢊꢌꢉꢏ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢕꢎꢆꢅ ꢄꢉ ꢆꢎꢄꢕꢃꢅꢅꢉꢏ ꢃꢊ ꢖꢍꢇꢊꢉꢅ ꢗꢃꢏꢆ ꢆꢐꢆꢅꢉꢕ ꢎꢊꢏꢉꢈ ꢅꢂꢉ ꢘꢉꢆꢑꢋꢊꢆꢉ ꢙꢐꢑꢉꢆꢚ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢓ –ꢛꢚ ꢜꢒ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ Paꢄe 2ꢌ of 2ꢍ CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 05   Page 160 DLR Group [EXHIBITS A-G] ꢀhe ꢁity of Rancho ꢁucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢂꢃꢄꢄ for Onꢂꢁall ꢅrchitectural Serꢆices – Qualified ꢁonsultants ꢇist ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ “EXHIBIT Eꢀ ꢁEBꢂꢃꢄEꢅT ꢆꢇꢈ ꢉꢊꢉꢋEꢅꢉIꢌꢅ ꢍEꢃTIꢎIꢍꢂTIꢌꢅ ꢎꢌꢃꢄ” DLR Group inc., a California corporationꢊ certify that neither ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ (ꢁonsultant) nor any of its proposed subcontractors are not currently listed on the goꢆernmentꢋide eꢌclusions in the System for ꢅꢋard ꢍanagement (Sꢅꢍ)ꢎ in accordance ꢋith the guidelines under 2 ꢁFR 2ꢄꢄ that implement ꢏꢌecutiꢆe Orders 12ꢃꢐꢉ (ꢑ ꢁFR part 1ꢉꢒꢓ ꢁompꢔꢎ pꢔ 1ꢒꢉ) and 12ꢓꢒꢉ (ꢑ ꢁFR part 1ꢉꢒꢉ ꢁompꢔꢎ pꢔ 2ꢑꢃ)ꢎ and that neither ꢁonsultant nor any of its proposed subcontractors are taꢌ delinquent ꢋith the State of ꢁaliforniaꢔ ꢊ acꢕnoꢋledge that if ꢁonsultants or any of its subcontractors subsequently are placed under suspension or debarment by a localꢎ state or federal goꢆernment entityꢎ or if ꢁonsultants or any of its subcontractors subsequently become delinquent in ꢁalifornia taꢌesꢎ our Proposal ꢋill be disqualifiedꢔ ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Signature Christopher Lawrence, AIA, LEED AP BD+Cꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Printed ꢖame Principal-in-Chargeꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ ꢀitle 10/27/2021 ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ ꢗate ꢀꢁꢂꢃꢄꢃꢅꢆ ꢇꢈꢉ ꢊꢋꢅ ꢅꢋ ꢄꢉ ꢃꢊꢌꢍꢎꢏꢉꢏ ꢃꢊ ꢐꢋꢎꢈ ꢄꢃꢏ ꢈꢉꢆꢑꢋꢊꢆꢉꢒ ꢓꢍꢍ ꢈꢉꢔꢉꢈꢉꢊꢌꢉꢏ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢕꢎꢆꢅ ꢄꢉ ꢆꢎꢄꢕꢃꢅꢅꢉꢏ ꢃꢊ ꢖꢍꢇꢊꢉꢅ ꢗꢃꢏꢆ ꢆꢐꢆꢅꢉꢕ ꢎꢊꢏꢉꢈ ꢅꢂꢉ ꢘꢉꢆꢑꢋꢊꢆꢉ ꢙꢐꢑꢉꢆꢚ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢓ – ꢛꢚ ꢜꢒ ꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈꢈ Page 2ꢃ of 2ꢉ 06 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITY OF RANCHO CUCAMONGA   Page 161 [EXHIBITS A-G] DLR Group ꢀꢁe ꢂitꢃ of Rancꢁo ꢂucamonꢄa Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢅꢆꢇꢇ for Onꢅꢂall ꢈrcꢁitectural Serꢉices – Qualified ꢂonsultants ꢊist ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ “ꢀꢁꢂꢃꢄꢃꢅ ꢆꢇ ꢈꢉꢊꢅꢃꢋꢃꢈꢉꢅꢃꢌꢍ ꢋꢎꢉꢏꢐꢀ” ꢎt is ꢁereꢏꢃ understood tꢁat otꢁer ꢄoꢉernment entitiesꢐ sucꢁ as citiesꢐ countiesꢐ and special/scꢁool districts maꢃ utiliꢑe tꢁis Solicitation response at tꢁeir option for equipment or serꢉices at tꢁe Solicitation response price for a period of ꢋꢋꢋ6ꢋ0ꢋꢋꢋꢋ daꢃsꢒ Said entities sꢁall ꢁaꢉe tꢁe option to participate in anꢃ aꢓard made ꢏecause of tꢁis solicitationꢒ ꢈnꢃ sucꢁ piꢄꢄꢃꢅꢏacꢔ aꢓards ꢓill ꢏe made independentlꢃ ꢏꢃ eacꢁ aꢄencꢃꢐ and tꢁe ꢂitꢃ is not an aꢄentꢐ partner or representatiꢉe of tꢁese aꢄencies and is not oꢏliꢄated or liaꢏle for anꢃ action of deꢏts tꢁat maꢃ arise out of sucꢁ independentlꢃ neꢄotiated piꢄꢄꢃꢅꢏacꢔ procurementꢒ ꢕacꢁ puꢏlic aꢄencꢃ sꢁall accept sole responsiꢏilitꢃ of its oꢓn order placement and paꢃments of tꢁe ꢂonsultantsꢒ ꢐꢑꢒꢒꢓꢔꢔꢕꢑꢖ ꢋꢗꢘꢔꢑꢖꢙꢚꢘꢙꢔ ꢛꢜꢖꢖ ꢓꢝꢙꢓꢘꢞ ꢟꢠꢜꢒꢓꢔ ꢚꢔ ꢟꢠꢗꢟꢗꢔꢓꢞ ꢡꢓꢠꢓꢜꢘ ꢙꢗ ꢗꢙꢡꢓꢠ ꢢꢗꢣꢓꢠꢘꢤꢓꢘꢙꢚꢖ ꢚꢢꢓꢘꢒꢜꢓꢔꢇ ꢟꢖꢓꢚꢔꢓ ꢔꢟꢓꢒꢜꢕꢥꢦ ꢧꢀꢐ ꢨꢨꢨꢨXꢨꢨꢨꢨꢨꢨꢍꢌ ꢨꢨꢨꢨꢨꢨꢨꢨꢨ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢇꢈꢉ ꢊꢋꢅ ꢅꢋ ꢄꢉ ꢃꢊꢌꢍꢎꢏꢉꢏ ꢃꢊ ꢐꢋꢎꢈ ꢄꢃꢏ ꢈꢉꢆꢑꢋꢊꢆꢉꢒ ꢓꢍꢍ ꢈꢉꢔꢉꢈꢉꢊꢌꢉꢏ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢕꢎꢆꢅ ꢄꢉ ꢆꢎꢄꢕꢃꢅꢅꢉꢏ ꢃꢊ ꢖꢍꢇꢊꢉꢅ ꢗꢃꢏꢆ ꢆꢐꢆꢅꢉꢕ ꢎꢊꢏꢉꢈ ꢅꢂꢉ ꢘꢉꢆꢑꢋꢊꢆꢉ ꢙꢐꢑꢉꢆꢚ ꢀꢁꢂꢃꢄꢃꢅꢆ ꢓ – ꢛꢚ ꢜꢒ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ Paꢄe 2ꢌ of 2ꢍ CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 07   Page 162 DLR Group [EXHIBITS A-G] ꢀꢁe ꢂitꢃ of Rancꢁo ꢂucamonꢄa Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22ꢅꢆꢇꢇ for Onꢅꢂall ꢈrcꢁitectural Serꢉices – Qualified ꢂonsultants ꢊist ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ “EXHIBIT ꢀꢁ ꢂIꢀꢃꢄTꢅꢆE ꢇꢈ ꢄꢅTHꢇꢆITꢉ” ꢀꢁe undersiꢄned firm declares tꢁat ꢁe ꢁas carefullꢃ eꢎamined tꢁe specifications and read tꢁe aꢏoꢉe terms and conditionsꢐ and ꢁereꢏꢃ proposes and aꢄreesꢐ if tꢁis Solicitation response is acceptedꢐ to furnisꢁ all material in accordance ꢑitꢁ tꢁe specifications and instructionsꢐ in tꢁe time and manner tꢁerein prescriꢏed for tꢁe unit cost amounts set fortꢁ in tꢁe folloꢑinꢄ Solicitation responseꢒ ꢀꢁꢂ ꢃꢄꢅꢆꢇꢈꢀꢉꢅꢀ ꢊꢅ ꢆꢇꢋꢌꢊꢀꢀꢊꢅꢍ ꢀꢁꢊꢆ ꢆꢄꢈꢊꢃꢊꢀꢉꢀꢊꢄꢅ ꢎꢂꢆꢏꢄꢅꢆꢂ ꢌꢇꢆꢀ ꢐꢊꢈꢈ ꢊꢅ ꢀꢁꢂ ꢐꢄꢈꢈꢄꢑꢊꢅꢍ ꢊꢅꢐꢄꢎꢌꢉꢀꢊꢄꢅꢒ ꢐꢉꢊꢈꢇꢎꢂ ꢀꢄ ꢓꢄ ꢆꢄ ꢌꢉꢔ ꢓꢂꢂꢌ ꢔꢄꢇꢎ ꢆꢄꢈꢊꢃꢊꢀꢉꢀꢊꢄꢅ ꢎꢂꢆꢏꢄꢅꢆꢂ ꢉꢆ ꢅꢄꢅꢕꢎꢂꢆꢏꢄꢅꢆꢊꢖꢂꢒ ꢊꢋꢌꢍꢎꢏꢐ ꢃꢎꢌꢑꢒꢄꢓꢓꢔꢑꢕꢕꢒ ꢖꢂꢗꢔꢑꢑꢗꢁ ꢂꢘꢙ ꢚ ꢊꢛꢗꢐꢁ ꢂꢗꢎꢗꢑꢁ ꢜꢛꢍꢝ DLR Group inc., a California corporation DLR Group Riverside 1650 Spruce Street, Suite 300 Riverside, CA 92507Tꢑꢞꢑꢍꢟꢋꢏꢑ ꢚꢒ m: 909/908-1233 ꢈꢎꢠ ꢚꢒ 951/682-0470 Eꢡꢌꢎꢛꢞ ꢎꢓꢓꢔꢑꢕꢕꢒꢢꢑꢣ ꢄꢓꢓꢔꢑꢕꢕꢒ www.dlrgroup.comclawrence@dlrgroup.com ꢄꢘꢗꢟꢋꢔꢛꢤꢑꢓ ꢆꢑꢍꢔꢑꢕꢑꢏꢗꢎꢗꢛꢥꢑꢒ ꢖꢍꢔꢛꢏꢗꢝ Christopher Lawrence, AIA, LEED AP BD+C ꢂꢛꢦꢏꢎꢗꢘꢔꢑꢒ Tꢛꢗꢞꢑꢒ Principal-in-Charge ꢧꢎꢗꢑꢒ 10/27/2021 ꢂꢗꢘꢙꢚꢙꢛꢜ ꢝꢞꢟ ꢠꢡꢛ ꢛꢡ ꢚꢟ ꢙꢠꢢꢣꢤꢥꢟꢥ ꢙꢠ ꢦꢡꢤꢞ ꢚꢙꢥ ꢞꢟꢜꢧꢡꢠꢜꢟꢒ ꢉꢣꢣ ꢞꢟꢨꢟꢞꢟꢠꢢꢟꢥ ꢂꢗꢘꢙꢚꢙꢛꢜ ꢩꢤꢜꢛ ꢚꢟ ꢜꢤꢚꢩꢙꢛꢛꢟꢥ ꢙꢠ ꢏꢣꢝꢠꢟꢛ ꢋꢙꢥꢜ ꢜꢦꢜꢛꢟꢩ ꢤꢠꢥꢟꢞ ꢛꢘꢟ ꢎꢟꢜꢧꢡꢠꢜꢟ ꢀꢦꢧꢟꢜꢪ ꢂꢗꢘꢙꢚꢙꢛꢜ ꢉ – ꢍꢪ ꢁꢒ ꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋꢋ Paꢄe 2ꢌ of 2ꢍ 08 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITY OF RANCHO CUCAMONGA   Page 163 [EXHIBIT H] DLR Group The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List __________________________________________________________________________________________________ “EXHIBIT H” ꢀEꢁEꢀEꢂꢃEꢄ ꢅꢆꢀꢇꢄHEET The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information. Reference 1 Company Name City of Rancho Cucamonga Fire Protection District Contact Name and Title Company Address Contact Telephone Number Contact Email Ivan Rojer, Fire Chief 10500 Civic Center Drive, City Hall – Lower Level, Rancho Cucamonga, CA 91730 909/477-2770 Ivan.rojer@cityofrc.us Description of Comparative Services and Project Cost (please be specific) Our team leaders Andrew Thompson and Roberto Marquez provided architectural services to the City of Rancho Cucamonga Fire Protection District in the roles of Principal-in-Charge and Project Manager for the following projects: All-Risk Fire Training Center: The new 46,000 square foot facility, built on an existing large fire station site, is a state-of-the-art all-risk training facility for fire, police, and other local & regional agencies, including regional community colleges. Project Cost: $21M New Public Safety Facility & Fire Station #172: The new 16,274 SF public safety facility brings together a new replacement fire station (Station #172) and a new San Bernardino County Sheriff sub-station connected by shared community spaces, including a lobby, conference room, restrooms, and support facilities. Project Cost: $14.5M Reference 2 Company Name County of Riverside Contact Name and Title Company Address Contact Telephone Number Contact Email Blanca I. Limon, Project Manager 3133 Mission Inn Avenue, Riverside, CA 92507 951/203-1842 blimon@rivco.org Description of Comparative Services and Project Cost (please be specific) Riverside County Administration Center (CAC) Riv 2nd Floor TI | Ongoing. The project scope includes complete demolition of the second-floor tenant space in the CAC building, new tenant improvements including new lobby/waiting area, enclosed and open office spaces, conference rooms, storage rooms and toilet room facilities for TLMA. DLR Group is providing architectural and interior renovation services on the 2nd floor of the building including MEP and Structural upgrades. Size: 17,800 S F. Project budget is $2.5 M. CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 01   Page 164 DLR Group [EXHIBIT H] The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List Reference 3 Company Name San Bernardino County Contact Name and Title Company Address Darlynn Wissert, Supervising Project Manager RESD 655 E 3rd Street, San Bernardino, CA 92415 Contact Telephone Number Contact Email 909/387-8907 darlynn.wissert@pmd.sbcounty.gov Description of Comparative Services and Project Cost (please be specific) Multiple Years On-Call Services | Ongoing Projects. Long-term partnership from planning to implementation. Since 2002, DLR Group has been instrumental in understanding the need of and shaping the future of San Bernardino County’s facilities. DLR Group has engaged with all administrative elements of the County to assess and determine long-range plans for their comprehensive facility portfolio of owned and leased space. Goals included consolidating all locations to a new facility at the Government Center. Currently, we are involved in the renovation of a 100,000 SF office building. Project Cost: TBD Multiple projects. Reference 4 Company Name County of Riverside Contact Name and Title Company Address Contact Telephone Number Contact Email Dominick Lombardi, Facilities Project Manager III 3133 Mission Inn Avenue, Riverside, CA 92507 951/212-3520 dlombardi@rivco.org Description of Comparative Services and Project Cost (please be specific) Riverside County Administration Center (CAC) 10th Floor TI | Ongoing. The project scope includes complete demolition of existing space and new interior build-out, renovation of all toilet rooms and refresh to elevator lobby. DLR Group is providing architectural, interior renovation, MEP, and Structural upgrade services on the 10th floor of the County Administration Center. Size: 17,424 S F. Project budget is: $3.8 M. Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. 02 ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES CITY OF RANCHO CUCAMONGA   Page 165 [EXHIBIT H] DLR Group The City of Rancho Cucamonga Request for Statement of Qualifications (“SOQ”) and Proposals (“RFP”) #21/22-500 for On-Call Architectural Services – Qualified Consultants List Reference 5 Company Name Los Angeles County Department of Public Works Contact Name and Title Company Address Contact Telephone Number Contact Email Vincent Yu, Assistant Deputy Director 900 S. Fremont Avenue, Alhambra, CA 91803 626/703-9908 vyu@dpw.lacounty.gov Description of Comparative Services and Project Cost (please be specific) On-Call for Strategic Facilities Master-Planning Services | Ongoing. On-call master planning and strategic planning services for facilities. Projects include the LA County Probation Department Consulting Services - Juvenile Halls Consolidation Analysis and LA County Eastern Hill Master Planning Consulting Services- Phase I- LASD Crime Lab & County Coroner Facilities. Project Cost: TBD Multiple projects. Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G, H. CITY OF RANCHO CUCAMONGA ON-CALL ARCHITECTURAL AND ENGINEERING SERVICES 03   Page 166 City of Rancho Cucamonga Bid Results for Project On-Call Architectural Services (SOQ & RFP #21/22-500) Issued on 09/27/2021 Bid Due on October 27, 2021 12:00 PM (PST) Exported on 01/13/2022 Consultant: DLR Group Description Architectural Services Hourly Rate Administrative Assistant AE Team Administrative Support Hourly Rate Associate AE Team Project Manager Hourly Rate Designer Architecture Project Designer Hourly Rate Principal AE Team Principal-in-Charge Hourly Rate Senior $90.00 $175.00 $145.00 $265.00 $205.00 $115.00 AE Team Senior Project Manager Hourly Rate Technician Architecture Project Design Support Hourly Rate Architectural Services, Sub-Consultant 1 Assistant Engineering Professional Support Hourly Rate Associate Engineering Professional Hourly Rate Senior $115.00 $175.00 $205.00Engineering Senior Professional Hourly Rate Architectural Services, Sub-Consultant 2 Administrative Assistant Civil and Landscape Support Staff Hourly Rate Associate Civil and Landscape Professional Hourly Rate Senior Civil and Landscape Senior Professional I Hourly Rate Technician $110.00 $185.00 $230.00 $125.00Civil and Landscape Technical Support Hourly Rate Architectural Services, Sub-Consultant 3 Administrative Assistant Cost Estimating Project Scheduler Hourly Rate Associate Cost Estimating Chief Estimator Hourly Rate Principal $130.00 $130.00 Cost Estimating Principal Hourly Rate Cost Estimating Regional Director Hourly Rate $130.00 $130.00 Reimbursable Expenses Printing Charges for Client Deliverables. Reimbursable expenses are charge at 1.10 times the expense    Page 167 Initials Page 1 of 1 AMENDMENT NO. 1 to Agreement (CO 2022-018) between DLR Group, LLC (hereinafter Consultant) and City of Rancho Cucamonga (hereinafter “City”) and the Rancho Cucamonga Fire Protection District (RCFPD) This Amendment No. 1 will serve to amend the Professional Services Agreement (hereinafter “Agreement”), CO# 2022-018 to incorporate the following: RECITALS A.City, RCFPD and Consultant entered into the Agreement on February 16, 2022, pursuant to which Consultant is in the business of performing Architectural Services and B.Customer and Consultant desire to set forth in this Amendment Number one (1) certain modifications to the Agreement, and C.In all other respects, the Agreement, as amended shall control the relationship between the Parties. NOW, THEREFORE, in consideration of the Recitals and for other goods and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: Item 1: Add architectural and engineering services for the Archibald Library Relocation Project to the scope of work. Item 2: Modify contract section 3.1, compensation, to increase the total amount payable to the consultant to an amount that shall not to exceed $2,103,250 (two million, one hundred three thousand, two hundred fifty dollars) per year. All other Terms and Conditions of the original Agreement CO 2022-018 will remain in full effect. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Amendment by way of signature by both parties and on the date indicated below. DLR Group, LLC By: Name Date City of Rancho Cucamonga By: Name Date Title Title Rancho Cucamonga Fire Protection District By: Name Date By: Name Date Title (two signatures required if corporation) ATTACHMENT 3    Page 168 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Marquez, Planning and Economic Development Director Flavio Nunez, Management Analyst II SUBJECT:Consideration to Approve Amendment No. 1 to the Cooperation Agreement for the Home Consortium with San Bernardino County. (CITY) RECOMMENDATION: Staff recommends the City Council approve Amendment No. 1 to the Cooperation Agreement of the Home Consortium with San Bernardino County. BACKGROUND: The HOME Investment Partnerships Program (HOME) provides formula grants to states and localities that are used often in partnership with local nonprofit groups to fund a wide range of housing activities. The formula for allocation considers the relative inadequacy of each jurisdiction's housing supply, its prevalence of poverty, its fiscal distress, and other factors. Despite the City’s direct allocation of CDBG funds, the City is not guaranteed to receive a direct allocation of HOME Funds nor a significant grant amount. Communities that do not qualify for a direct allocation under the formula can join with one or more neighboring localities in a legally binding consortium whose members' combined allocation would meet the threshold for direct funding. ANALYSIS: In 2014, the City entered into a Cooperation Agreement (Agreement) with San Bernardino County to be a part of the County’s HOME Consortium. Every three (3) years the County requalifies with the federal Department of Housing and Urban Development (HUD) as a Consortium to receive an annual allocation of HOME funds. The Agreement has an automatic renewal clause whereby the City notifies the County of the City’s desire to continue to be a member of the Consortium and the Agreement term is automatically extended. HUD has notified the County that the agreement with the City needs to be amended to follow HUD regulations. With approval of Amendment No. 1, the Agreement will be in compliance with HUD regulations. The proposed Amendment, attached to this report, details changes to three sections of the agreement. The changes address withdrawal from the Consortium, the period the agreement remains in effect, and the manner in which amendments or modifications to the agreement must be made. As a partner in the HOME Consortium the City will benefit from the availability of HOME funds, which would otherwise be redistributed by HUD nationally. Membership in the Consortium ensures funds are made available for use in the in the City. The Agreement will commence July 1, 2024, for a three-year period. Members of the consortium are prohibited from withdrawing from    Page 169 Page 2 1 8 4 0 the Consortium during the three (3) year effective period. FISCAL IMPACT: There will be no impact to the City’s General Fund to participate as a member of the HOME Consortium. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Participation in the HOME Consortium supports the City Council’s Vision to create an equitable, sustainable and vibrant city, rich in opportunity for all to thrive by ensuring residents have equal access to a wide array of public services and decent affordable housing with suitable living conditions. ATTACHMENTS: Attachment 1 – Amendment No. 1 to Cooperation Agreement for HOME Consortium    Page 170 Page 1 of 4 SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING DEPARTMENT HOME INVESTMENT PARTNERSHIP PROGRAM COOPERATION AGREEMENT FOR HOME CONSORTIUM For Federal Fiscal Years 2015-2017 and Subsequent Automatic Renewals Unless Terminated Amendment No.1 to Cooperation Agreement for HOME Consortium. This First Amendment to the Cooperation Agreement for HOME Consortium is made and entered into by and between San Bernardino County (formerly known as County of San Bernardino) of the State of California (hereinafter called “COUNTY”) and the City of Chino Hills and the City of Rancho Cucamonga (hereinafter called “CITIES”) within the COUNTY. WHEREAS the COUNTY and the CITIES entered into the Cooperation Agreement for HOME Consortium (hereinafter called “CONSORTIUM”) for Housing and Urban Development HOME Grant for Fiscal Years 2015-16, 2016-17, 2017-18 and Subsequent Automatic Renewals Unless Terminated, County Contract No.14-386 (hereinafter called “Agreement”). WHEREAS, pursuant to Section 11 of the Agreement, the CONSORTIUM shall adopt any amendments to the Agreement that are necessary to meet United States Department of Housing and Urban Development (hereinafter called “HUD”) requirements for CONSORTIUM agreements, WHEREAS, HUD has notified the COUNTY that the Agreement must be amended to update provisions cited in Notice CPD-13-002, WHEREAS, to implement and effectuate the provisions in Notice CPD-13-002, the COUNTY, and CITIES desire to enter into this First Amendment to the Agreement (hereinafter referred to as “First Amendment”). NOW, THEREFORE, the COUNTY and CITIES hereby agree that the Agreement is amended as follows effective July 1, 2024: For clarification purposes, the initial three (3) year “qualification period” for the Agreement was for fiscal years 2015-16, 2016-17, and 2017-18. This initial three (3) period and subsequent three (3) periods will be referred to as the “qualification period.” The COUNTY and CITIES are all on the same program year for Community Development Block Grant, HOME, and Emergency Solutions Grant and all have the same five (5) year Consolidated Plan Period. Section 9 of the Agreement is hereby amended to include the following: Attachment 1   Page 171 Page 2 of 4 COUNTY and CITIES explicitly state they each agree to affirmatively further fair housing in their activities. Section 11 of the Agreement is hereby amended to include the following: CITIES are prohibited from withdrawing from the CONSORTIUM while an existing three (3) year “qualification period” is in effect. Section 15 of the Agreement is hereby amended to include the following: This Agreement remains in effect, at the very least, until the HOME funds from each of the federal fiscal years of the Agreement’s specified qualification period, and each successive qualification period for which the agreement is renewed, are expended on eligible activities. Section 16 of the Agreement is hereby amended to include the following: Amendments and/or modifications to this Agreement must be done with the written consent of the COUNTY Chief Executive Officer and the CITIES’ respective City Managers, or equivalent, with the approval of COUNTY Counsel and CITIES’ counsel. Except as expressly modified by this First Amendment, all other terms, and conditions of Agreement No.14-386 remain unmodified and continue in full force and effect. In the event of any conflict between this First Amendment and the Agreement, the provisions of this First Amendment shall prevail. END OF FIRST AMENDMENT.    Page 172 Page 4 of 4 SAN BERNARDINO COUNTY COMMUNITY DEVELOPMENT AND HOUSING DEPARTMENT HOME INVESTMENT PARTNERSHIP PROGRAM AMENDMENT No.1 TO COOPERATION AGREEMENT No. 14-386 FOR HOME CONSORTIUM SIGNATURE PAGE COUNTERPART EXECUTION This Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF, or other email transmissions), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Amendment upon request. All counterparts must be construed together to constitute one (1) instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by its respective duly authorized officers, on its behalf below. APPROVED AS TO FORM: Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Suzanne Bryant, County Counsel Carrie Harmon, Director of CDH Date Date Date SAN BERNARDINO COUNTY CITY OF RANCHO CUCAMONGA (Print or type the name of the corporation, company, contractor, etc.) By Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type the name of the person signing) DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Title CITY MANAGER Lynna Monell Clerk of the Board of Supervisors San Bernardino County Attest: (Print or Type) By Date: City Clerk City Attorney Date:    Page 173 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Mike McCliman, Fire Chief Neil Plummer, Facilities Superintendent Andrea Bauer, Management Analyst I SUBJECT:Consideration of Amendment No. 4 to Contract CO 2020-107 with Champion Fire Systems for Fire Suppression System Maintenance in an Amount Not to Exceed $130,000 for City and Fire District Facilities. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 4 to contract CO 2020-107 with Champion Fire Systems extending the term of the contract to June 30, 2024 in an amount not to exceed $130,000 for City and Fire District facilities contingent upon the approval of the FY 2023/2024 budget. BACKGROUND: On October 7, 2020, the City Council and Board of Directors accepted the bids received for fire suppression system maintenance and awarded contract CO 2020-107 to Champion Fire Systems. The contract has an option to renew in one year increments up to a total of seven years ending June 30, 2028. With the third year coming to an end, staff is bringing forward the contract as an option for the City Council and Board of Directors to renew CO 2020-107 with Champion Fire Systems for fire suppression system maintenance. The scope of the work for this contract includes but is not limited to; testing, repair, and preventative maintenance for water-based systems, fire extinguishers, fire/smoke doors, kitchen hood systems, fire hose, and clean agent suppression systems. ANALYSIS: Champion Fire Systems has submitted a Letter of Intent expressing their desire to continue providing fire suppression system maintenance for the City and Fire District during FY 2023/2024 with no rate increase. Champion Fire Systems continues to provide reliable service to the City and Fire District. If approved, Amendment 4 to CO 2020-107 will extend the term of the contract to June 30, 2024 with no rate increase or changes to the scope of work or other terms and conditions. A copy of this agreement is available in the City Clerk’s Office.    Page 174 Page 2 1 8 3 6 FISCAL IMPACT: The proposed FY 2023/2024 budget includes a 10% increase totaling $74,110 in various contract services budget line items for City and Fire District fire suppression systems maintenance and repairs. Champion Fire Systems is not requesting a rate increase for FY 2023/2024, therefore, the estimated actuals will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual cost in contract expenditures. The contract spending limit of $130,000 includes a contingency of $55,890 for unforeseen work resulting from aging equipment. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s Core Value to promote and enhance a safe and healthy community for all by ensuring the City and Fire District facilities are properly maintained. ATTACHMENTS: None.    Page 175 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Mike McCliman, Fire Chief Neil Plummer, Facilities Superintendent Andrea Bauer, Management Analyst I SUBJECT:Consideration of Amendment No. 6 to Contract No. 18-102 with Absolute Security International for Security Guard Services in an Amount Not to Exceed $550,000 for City and Fire District Facilities. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 6 to contract CO 18-102 with Absolute Security International extending the term of the contract to June 30, 2024 in an amount not to exceed $550,000 for the City and Fire District contingent upon the approval of the FY 2023/2024 budget. BACKGROUND: On August 15, 2018, City Council accepted the bids received for security guard services at various City facilities and awarded contract CO 18-102 to Absolute Security International, Inc. The contract has an option to renew in one year increments up to a total of five years through June 30, 2024. With the fourth year coming to an end, staff is bringing forward the contract as an option for the City Council and Board of Directors to renew CO 18-102 with Absolute Security International for security guard services. The scope of work for this contract includes but is not limited to: restroom lockup and gate closures at City parks, standing guard services, patrol route, special event security, fire watch detail, parking lot monitoring, and loss control. Regular security guard services are provided at the Metrolink Station and armed security guard services are provided at the Public Works Service Center after-hours due to thefts that occurred in previous years. Previously, park restroom lockup and gate closures consisted of a four-hour shift but due to Absolute Security International’s inability to retain staff for only four-hour shifts and the need for additional patrol coverage at parks because of vandalism, the daily park routine coverage was recently increased to eight-hour shifts. ANALYSIS: Absolute Security International, Inc. has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2023/2024 with a 7% rate increase for regular security officer services, 5.93% rate increase for vehicle patrol officer services, and no rate adjustments for armed guard or event security services.    Page 176 Page 2 1 8 3 5 Absolute Security International, Inc. continues to provide great service to the City and Fire District. If approved, Amendment 6 to CO 18-102 will extend the term of the contract to June 30, 2024. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2023/2024 budget includes a 10% increase totaling $484,970 in various accounts including General Fund, Landscape Maintenance Districts, and the Fire District for security guard services. Absolute Security International is requesting a 7% rate increase for regular security officer services and a 5.93% rate increase for vehicle patrol officer services in FY 2023/2024. Public Works staff will adjust the estimated actuals accordingly in the amended budget to account for the difference between the budgeted increase and the actual increase in contract expenditures. The contract spending limit of $550,000 includes a contingency of $65,030 for potential unforeseen security guard services. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s Core Value to promote and enhance a safe and healthy community for all by ensuring City and Fire District facilities are properly secured and maintained. ATTACHMENTS: None.    Page 177 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Neil Plummer, Facilities Superintendent Andrea Bauer, Management Analyst I SUBJECT:Consideration of Amendment No. 7 to Contract 17-141 with Commercial Cleaning Systems for Citywide Janitorial Services in an Amount Not to Exceed $1,100,000. (CITY) RECOMMENDATION: Staff recommends the City Council approve Amendment No. 7 to contract CO 17-141 with Commercial Cleaning Systems (CCS) extending the term of the contract to June 30, 2024, in an amount not to exceed $1,100,000 contingent upon approval of the FY 2023/2024 budget. BACKGROUND: On June 21, 2017, City Council accepted the bids received and awarded contract CO 17-141 for Citywide Janitorial Services to Commercial Cleaning Systems (CCS). The scope of work for CO 17-141 includes janitorial services at all City facilities. This contract has an option to renew in one year increments up to a total of seven years ending June 30, 2024. With the sixth year of the contract coming to an end, staff is bringing forward the contract as an option for the City Council to renew CO 17-141 with CCS for janitorial services. ANALYSIS: Commercial Cleaning Systems has submitted a Letter of Intent expressing their desire to continue providing janitorial services for the City of Rancho Cucamonga during FY 2023/2024 with a 3.46% rate increase. CCS continues to provide reliable service to the City. If approved, Amendment 7 to contract CO 17-141 will extend the term of the contract to June 30, 2024 with a 3.46% rate increase and no change to the scope of work or other terms and conditions. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2023/2024 budget includes a 10% increase totaling $1,069,250 in various contract services budget line items for citywide janitorial services. Commercial Cleaning Systems is requesting a 3.5% increase for FY 2023/2024, therefore, the estimated actuals will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual increase in contract expenditures. The contract spending limit of $1,100,000 includes a contingency of $30,750 for potential unforeseen janitorial services.    Page 178 Page 2 1 8 3 4 COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s Core Value to promote and enhance a safe and healthy community for all by ensuring City facilities are properly maintained. ATTACHMENTS: None.    Page 179 Page 1 of 2 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Richard Favela, Public Works Services Superintendent Lindsay A. McElwain, Management Analyst I SUBJECT:Consideration of Amendment No. 11 to the Contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO# 15-103) for Citywide Traffic Signal and Safety Lighting Maintenance Services in the Amount of $1,259,860. (CITY) RECOMMENDATION: Staff recommends City Council approve Amendment No. 11 to the contract with Yunex LLC (Formerly Siemens Mobility, Inc.) (CO#15-103), extending the term for an additional year through June 30, 2024, contingent upon the approval of the Fiscal Year (FY) 2023/2024 Budget, in an amount not to exceed $1,259,860. BACKGROUND: On June 3, 2015, City Council approved and awarded a competitively bid contract (CO# 15-103) for Citywide Traffic Signal and Safety Lighting Maintenance to Siemens Mobility, Inc. Yunex, LLC (Formerly Siemens Mobility, Inc.) provides highly specialized technical service for traffic signal and safety lighting maintenance at the City’s 240 locations including signalized intersections, signalized crosswalks, flashing crosswalks, and flashing school beacons. Over the years, Yunex, LLC’s technicians have gained extensive institutional knowledge of the City’s maintenance needs. The City has two new signal maintenance technicians and the specialized training and experience of Yunex, LLC technicians has been essential to their onboarding and training. This knowledge transfer helps the new technicians gain expertise in maintaining the City's traffic signal and safety lighting systems, ensuring the efficient and effective operation of these critical components of the City's ever-evolving infrastructure. Amendment No. 11 to Contract CO# 15-103 will extend the term one year, through June 30, 2024, with no rate increase. There are no other changes to the Scope of Work, service level, or other terms and conditions. The annual contract amount listed above includes both routine maintenance and a contingency for extra work. The routine maintenance includes a complete monthly inspection and service at 240 locations, including the City’s signalized intersections, signalized crosswalks, flashing crosswalks, and flashing school beacons. The contingency for extra work is to complete repairs due to unforeseen failures, traffic accidents, or malfunctions of the traffic signal system, safety lighting, or internally illuminated street name signs. Examples of extra work repairs include, but are not limited to: •Repair or replacement of damaged traffic signal cabinets and controllers;    Page 180 Page 2 of 2 •Repair or replacement of vehicle detection loops and video cameras; •Repair or replacement of emergency vehicle preempt equipment; •Repair or replacement of uninterrupted power supply equipment; •Replacement of damaged or downed traffic signal poles; •Replacement of damaged Public Safety Video Network (PSVN) cameras; •Replacement of damaged Automatic License Plate Reader (ALPR) cameras; •Rewiring signalized intersections with new cables and conductors; and •Replacement of damaged or downed streetlight poles. The City of Rancho Cucamonga has 240 locations which are maintained through this contract with some of the equipment reaching their end-of-life expectancy. Consequently, due to the aging traffic signal infrastructure, rain and wind damage, and damage caused by motorist collisions, extra work is necessary. ANALYSIS: On April 25, 2023, Yunex LLC submitted a Letter of Intent expressing their desire to continue providing services to the City of Rancho Cucamonga through June 30, 2024, with no rate increase. Yunex LLC continues to provide expedient service to the city. Staff recommends City Council approve and extend the term of Contract No. CO 15-103 to an additional year effective July 1, 2023, contingent upon the approval of the FY 2023/2024 Budget in an amount not to exceed $1,259,860. The contract is on file with the City Clerk’s office. FISCAL IMPACT: The funding for Traffic Signal and Safety Lighting Maintenance Services is included in the proposed FY 2023/2024 Budget in Streets Maintenance (1001318-5300) $24,000, Measure I 2010-2040 (1177303-5300) $1,110,100, CFD 2018-01 (1876203-5300) $14,060, State Gas Tax (1174303-5300) $55,000, and Police Administration (1001701-5217) $40,000. The proposed FY 2023/2024 budget includes an increase for routine (cyclically scheduled) maintenance and “Extra Work” line items in the various accounts. The EAs will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual increase in contract expenditures. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item advances the City Council’s Core Values by promoting and enhancing a safe and healthy community for all. ATTACHMENTS: None.    Page 181 DATE:June 7, 2023 TO:Mayor and Members of the City Council President and Members of the Boards of Directors FROM:John R. Gillison, City Manager INITIATED BY:William Wittkopf, Public Works Services Director Mike McCliman, Fire Chief Neil Plummer, Facilities Superintendent Andrea Bauer, Management Analyst I SUBJECT:Consideration of Amendment No. 12 to Contract CO 16-114 with EMCOR Services/Mesa Energy Systems for Citywide HVAC Maintenance and Repair Services in an Amount Not to Exceed $850,000 for City and Fire District Facilities. (CITY/FIRE) RECOMMENDATION: Staff recommends the City Council and Board of Directors approve Amendment No. 12 to contract CO 16-114 with EMCOR Services/Mesa Energy Systems extending the term of the contract to June 30, 2024 in an amount not to exceed $850,000 for routine maintenance and extra work in City and Fire District facilities contingent upon the approval of the FY 2023/2024 budget. BACKGROUND: On April 20, 2016, the City Council and Board of Directors accepted the bids received for citywide HVAC (heating, ventilation, air conditioning) maintenance and repairs and awarded contract CO 16-114 to EMCOR Services/Mesa Energy Systems. EMCOR provides HVAC service to all City and Fire District buildings including maintenance of all chillers, boilers, pumps, package units and cooling towers. During FY 2022/2023, the City and Fire District facilities experienced various unanticipated major HVAC failures which led to two additional amendments to CO 16-114 to increase the contract amount. These increases were required to account for the needed repairs. The HVAC systems in City and Fire District Facilities are aging, with many systems nearing or exceeding the expected service life. In the event that FY 2023/2024 continues to experience the need for unscheduled HVAC repairs due to fluctuating and erratic weather conditions, staff would like to be prepared for the additional costs by renewing CO 16-114 with an increased contract limit of $850,000. ANALYSIS: EMCOR/Mesa has submitted a Letter of Intent expressing their desire to continue providing service to the City of Rancho Cucamonga and the Fire District during FY 2023/2024 with a 6.5% rate increase. EMCOR/Mesa Energy Systems provides reliable service for the City and Fire District and is very knowledgeable of all HVAC systems installed in City and Fire District facilities. If approved, Amendment 12 to contract CO 16-114 will extend the term of the contract to June 30, 2024 with a 6.5% rate increase and no change to the scope of work or other terms and    Page 182 Page 2 1 8 3 7 conditions. A copy of this agreement is available in the City Clerk’s Office. FISCAL IMPACT: The proposed FY 2023/2024 budget includes a 10% increase totaling $585,840 in various contract services budget line items for City and Fire District HVAC maintenance and repairs. EMCOR/Mesa Energy Systems is requesting a 6.5% increase for FY 2023/2024, therefore, the estimated actuals will be adjusted accordingly in the amended budget to account for the difference between the budgeted increase and the actual increase in contract expenditures. The contract spending limit of $850,000 includes a contingency of $264,160 for unforeseen work resulting from aging facilities and deteriorating HVAC systems. The contingency for extra work will only be used if the need for emergency repairs occurs. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s Core Value to promote and enhance a safe and healthy community for all by ensuring City and Fire District facilities are properly maintained. ATTACHMENTS: None.    Page 183 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Frank A Lopez, Principal Civil Engineer/Assistant City Engineer Chi Wai Chan, Assistant Engineer SUBJECT:Consideration to Accept the Haz-Mat Abatement and Demolition at 8783 Etiwanda Avenue and 12949 Whittram Avenue Project Improvements, File a Notice of Completion, and Authorize Release of Bonds for Resource Environmental Inc. This Project Is Exempt from The California Environmental Quality Act (CEQA) Per Government Code Section 15282(g). (CITY) RECOMMENDATION: Staff recommends that the City Council 1. Accept the Haz-Mat Abatement and Demolition at 8783 Etiwanda Avenue And 12949 Whittram Avenue Project, Contract No. 2023-006 (Project), as complete; 2. Approve the final contract amount of $154,851; 3. Authorize the City Engineer to file a Notice of Completion and release of the project retention, 35 days after recordation of Notice of Completion, subject to any withholding requirements due to any outstanding stop notices, liens, assessments, etc.; 4. Authorize the release of the Faithful Performance Bond 35 days after recordation of Notice of Completion; and 5. Authorize the release of the Labor and Materials Bond in the amount of $141,700, six months after the recordation of said notice if no claims have been received and there are no outstanding payment disputes between the general contractor and subcontractors, materialmen, laborers, etc. BACKGROUND: On December 7, 2022, the City Council awarded a construction contract to Resource Environmental Inc., in the amount of $141,700 plus 10% contingency in the amount of $14,170 to address unforeseen construction related incidentals, for the Haz-Mat Abatement and Demolition at 8783 Etiwanda Avenue And 12949 Whittram Avenue Project, which prepare and secure the site for the Etiwanda Grade Separation Project. A copy of the December 7, 2022, City Council Staff Report is on file with the City Clerk. The scope of work consisted of removal of hazardous materials (Haz-Mat), demolition of the two buildings, and clearing and securing of the site utilizing the existing chain link perimeter fencing.    Page 184 Page 2 1 8 2 8 ANALYSIS: The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The net increase in the total cost of the project is a result of two (2) Change Orders, including the final balancing statement, which are summarized below: Change Order No.1: Removal of additional asbestos containing material under inaccessible built- in closet. The change in contract cost due to this change order is an increase of $2,389. Change Order No.2: Removal of palm trees and bushes to increase visibility to prevent trespassing. The change in contract cost due to this change order is an increase of $10,762. FISCAL IMPACT: The final project costs total $154,851 as shown below: Expenditure Category Amount Final Construction Contract $154,851 The Project is funded by the State of California’s Senate Bill 1 (SB-1) Trade Corridor Enhancement Program (TCEP). Adequate funds are currently available in the grant award’s Right-Of-Way (ROW) Phase to cover the estimated costs identified above. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: The Etiwanda Grade Separation Project was identified by the City Council in 2022 as a goal and priority project in order to improve safety and traffic circulation, reduce vehicle miles traveled, and reduce greenhouse gasses. ATTACHMENTS: Attachment 1 – Vicinity Map    Page 185 Page 1 of 4 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason C. Welday, Director of Engineering Services/City Engineer Brian Sandona, Senior Civil Engineer SUBJECT:Consideration to Accept Public Improvements Located on the East Side of Carnelian Avenue, North of Hillside Avenue per the Improvement Agreement Related to Case No. SUBTT20042, as Complete, File the Notice of Completion and Authorize Release of Bonds. (CITY) RECOMMENDATION: Staff recommends that the City Council: 1. Approve and accept the public improvements and their design, required for the development of Case No. SUBTT20042 and authorize the City Engineer to file the appropriate Notice of Completion; 2. Release Faithful Performance Bond No. 4419127 for the associated public improvements; 3. Release the Labor and Material Bond No. 4419127; and 4. Accept Maintenance Bond No. 4419126-W to be released upon approval of the City Engineer after successful completion of the 1-year warranty period. BACKGROUND: On June 14, 2017, Planning Commission approved Case No. SUBTT20042 subdividing 18.2 acres of land into 26 single-family residential lots on the east side of Carnelian Street and north of Hillside Road. An improvement agreement and securities were approved by the City Council on April 15, 2020, to ensure the construction of the required public improvements. The public improvements included construction of streetlights, curb and gutter, street trees, sidewalk, a community trail, and other street improvements on Carnelian Street along the frontage of the development. ANALYSIS: All public improvements required for this development have been completed to the satisfaction of the City Engineer. Prior to the construction of the public improvements the developer, New Weaver Lane, LLC, submitted the following securities to ensure satisfactory completion of the improvements: Faithful Performance Bond $341,700 Bond #4419127 Labor and Material Bond $341,700 Bond #4419127 Page 187 Page 2 1 8 2 0 With the completion of the improvements, the Faithful Performance and Labor and Material bonds are no longer required. The improvements will be re-inspected in 10 months and the Maintenance Bond will be released upon approval of the City Engineer if no defects in materials or workmanship are observed. FISCAL IMPACT: None COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s vision for the City by ensuring the maintenance of high- quality improvements that promote a world class community. ATTACHMENTS: Attachment 1 – Vicinity Map    Page 188 ATTACHMENT 1 Vicinity Map NOT TO SCALE Project Site    Page 189 DATE:June 7, 2023 TO:President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Robert Neiuber, Senior Human Resources Director Lucy Alvarez-Nunez, Management Analyst I SUBJECT:Consideration of a Resolution Modifying Paying and Reporting the Value of Employer Paid Member Contributions to CALPERS for the Firefighters Local 2274 and Fire Management Employees Group. (RESOLUTION NO. FD 2023-011) (FIRE) RECOMMENDATION: Staff recommends that the Fire Board of the Rancho Cucamonga Fire Protection District adopt the attached resolution modifying how the District pays and reports the value of employer-paid member contributions (EPMC) to CalPERS for the Firefighters Local 2274 and Fire Management Employees Group. BACKGROUND: The Rancho Cucamonga Fire Protection District (the District) has existing written labor agreements that specifically provide for the normal CalPERS member pension contributions to be paid by the employer (the District) and, in accordance with PELRA, reported as additional compensation. This benefit has applied to all District bargaining groups. The Fire Board previously approved Memorandum of Understandings (MOUs) between the District and Firefighters Local 2274 (Fire Union), and the Fire Management Employees Group (Fire MEG), effective July 2019 through June 2023. These existing MOUs specifically modify how the District will pay and report the value of EMPC. Although these modifications have been incorporated into the respective MOUs, they must also be adopted by Resolution in accordance with CalPERS regulations. ANALYSIS: The existing MOUs include a provision modifying how the District will pay and report the value of EPMC to CalPERS. These modifications are part of the District’s effort, working with employees, to effectively manage pension costs over time by having employees increase their contribution toward pension costs and reducing the District’s payment and reporting of EMPC in phases. Effective June 24, 2023, this benefit will be reduced to zero, eliminating the percent the District pays towards the normal member contributions as EPMC and reporting the same value of compensation earnable as additional compensation for the following employees:  Firefighters Local 2274:    Page 190 Page 2 1 8 4 7 All Classic Safety Employees, Tier 1 and Tier 2, and Classic PERS members who were hired on or after January 1, 2013.  Fire Management Employees Group: All Classic Safety Employees, Tier 1 and Tier 2, including Fire Chief; and All Classic Miscellaneous Employees, Tier 1 and Tier 2, and Classic Pers members who were hired on or after January 1, 2013. Staff recommends the Fire Board approve the attached resolution modifying paying and reporting the value of EPMC to CalPERS for the Firefighter’s Local 2274 and Fire Management Employees Group. FISCAL IMPACT: This change will result in long-term cost savings for the District by reducing both PERS contributions and PERS rates. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This action supports the City Council’s Core Values of intentionally embracing and anticipating the future and working cooperatively and respectfully with each other, staff, and all stakeholders. ATTACHMENTS: Attachment 1 – Resolution No. FD 2023-011    Page 191 ATTACHMENT 1 RESOLUTION NO. FD 2023-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, MODIFYING PAYING AND REPORTING THE VALUE OF EMPLOYER-PAID MEMBER CONTRIBUTIONS TO CALPERS FOR FIREFIGHTERS LOCAL 2274 AND FIRE MANAGEMENT EMPLOYEES GROUP. WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has the authority to implement Government Code Section 20691; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District a written labor agreement that specifically provides for the normal member contributions to be paid by the employer; and reported as additional compensation; and WHEREAS, one of the steps in the procedure to modify Section 20691 is the adoption by the Fire District of a resolution modifying paying and reporting the value of modified Employer Paid Member Contributions (EPMC) for employees who meet the conditions set forth; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has identified the following conditions for the purpose of its election to pay EPMC: •This benefit shall apply to all Classic Safety and Miscellaneous employees within the Firefighters Local 2274 and Fire Management Employees Group bargaining units as set forth. •This benefit shall be reduced to zero, eliminating the percent the District pays towards the normal contributions as EPMC and reporting the same percent (value) of compensation earnable* (excluding Government Code Section 20636 (c)(4)) as additional compensation for the following Fire District Employees: Firefighters Local 2274: o All Classic Safety Employees, Tier 1, hired prior to July 9, 2011, and o All Classic Safety Employees, Tier 2, hired on or after July 9, 2011, and through December 31, 2012, and Classic PERS members who were hired on or after January 1, 2013. Fire Management Employees Group: o All Classic Safety Employees, Fire Chief, and Classic Miscellaneous Employees, Tier 1, hired prior to July 9, 2011, and o All Classic Safety Employees, Fire Chief, and Classic Miscellaneous Employees, Tier 2, hired on or after July 9, 2011, and through December 31, 2012, and Classic PERS members who were hired on or after January 1, 2013. •The effective date of this resolution shall be June 24, 2023.    Page 192 ATTACHMENT 1 * Note: Payment of EPMC and reporting the value of EPMC on compensation earnable is on pay rate and special compensation except special compensation delineated in Government Code Section 20636(c)(4) which is the monetary value of EPMC on compensation earnable. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES to approve the resolution modifying paying and reporting the value of Employer-Paid Member Contributions to CALPERS for the Rancho Cucamonga Firefighters Local 2274 and Fire Management Employees Group. PASSED, APPROVED, AND ADOPTED this 7th day of June 2023.    Page 193 DATE:June 7, 2023 TO:President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Robert Neiuber, Senior Human Resources Director Lucy Alvarez-Nunez, Management Analyst I SUBJECT:Consideration to Adopt a Resolution Approving the Updated Rancho Cucamonga Firefighters Local 2274 Salary Schedule for the Fiscal Year 2022-23. (RESOLUTION NO. FD 2023-012) (FIRE) RECOMMENDATION: Staff recommends the Fire Board of the Rancho Cucamonga Fire Protection District adopt the attached resolution approving the updated Rancho Cucamonga Firefighters Local 2274 salary schedule for the fiscal year 2022-23. BACKGROUND: The Fire Board traditionally adopts salary resolutions biannually for classifications employed by the Rancho Cucamonga Fire Protection District. These resolutions are updated twice a year to reflect changes in salaries, additions and deletions of classifications, changes in job titles, and other terms of employment. The Fire Board previously approved a Memorandum of Understanding (MOU) between the District and Firefighters Local 2274 (Fire Union), effective July 2019 through June 2023. The MOU includes terms negotiated and agreed upon, including an equity adjustment in June of 2023. ANALYSIS: The attached resolution adopts the equity adjustment previously approved in the Fire Union MOU. Updates to the Fire Union salary schedule include a 2% equity adjustment for all bargaining unit members effective June 24, 2023. All other Fire salary schedules, classifications, job titles, and other terms of employment remain the same. Staff recommends that the Fire Board approve the attached resolution updating the Fire Union salary schedule for the Fiscal Year 2022-23. FISCAL IMPACT: Adjustments to the Fire Union salary ranges are accounted for in the current budget. COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item addresses the City Council’s vision to build on our success as a world-class community and create an equitable, sustainable, and vibrant city, rich in opportunities for all to thrive.    Page 194 Page 2 1 8 4 6 ATTACHMENTS: Attachment 1 – Resolution No. FD 2023-012 Attachment 2 - Firefighters Local 2274 Salary Schedule    Page 195 ATTACHMENT 1 RESOLUTION NO. FD 2023-XXX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE UPDATED RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 SALARY SCHEDULES FOR FISCAL YEAR 2022-2023. WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays, and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits, and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, additions and deletions of classifications, benefits, and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached Rancho Cucamonga Firefighters Local 2274 Salary Schedule (Attachment 2) effective June 24, 2023. PASSED, APROVED AND ADOPTED this 7th day of June 2023.    Page 196 Resolution No. FD 2023- A B C D E FIRE CAPTAIN 35.92 37.72 39.61 41.59 43.66 Hourly 4,023.53 4,224.60 4,435.94 4,657.56 4,889.47 Bi-Weekly 8,717.65 9,153.29 9,611.20 10,091.39 10,593.86 Monthly FIRE CAPTAIN 35.92 37.72 39.61 41.59 43.66 Hourly SPECIALIST 4,023.53 4,224.60 4,435.94 4,657.56 4,889.47 Bi-Weekly 8,717.65 9,153.29 9,611.20 10,091.39 10,593.86 Monthly FIRE ENGINEER 30.62 32.15 33.76 35.45 37.22 Hourly 3,429.48 3,600.84 3,781.34 3,969.84 4,168.62 Bi-Weekly 7,430.55 7,801.83 8,192.91 8,601.32 9,032.00 Monthly FIREFIGHTER 26.75 28.09 29.50 30.97 32.52 Hourly 2,996.52 3,146.17 3,303.82 3,468.33 3,641.97 Bi-Weekly 6,492.45 6,816.70 7,158.28 7,514.71 7,890.94 Monthly FIELD TRAINING OFFICER 50.29 52.80 55.43 58.20 61.11 Hourly (40 hour Workweek)4,022.88 4,223.62 4,434.14 4,656.10 4,888.66 Bi-Weekly 8,716.24 9,151.17 9,607.31 10,088.21 10,592.09 Monthly HAZARDOUS MATERIAL STIPEND (5% of Fire Engr. Step E) (40 Hour Workweek)2.61 2.61 2.61 2.61 2.61 Hourly (56 Hour Workweek)1.86 1.86 1.86 1.86 1.86 Hourly 208.43 208.43 208.43 208.43 208.43 Bi-Weekly 451.60 451.60 451.60 451.60 451.60 Monthly PARAMEDIC STIPEND (13.92% of Fire Engr. Step E) (40 Hour Workweek)7.25 7.25 7.25 7.25 7.25 Hourly (56 Hour Workweek)5.18 5.18 5.18 5.18 5.18 Hourly 580.27 580.27 580.27 580.27 580.27 Bi-Weekly 1,257.25 1,257.25 1,257.25 1,257.25 1,257.25 Monthly FIELD TRAINING OFFICER STIPEND (9.3% of Fire Capt. Step E) (40 Hour Workweek)5.68 5.68 5.68 5.68 5.68 Hourly (56 Hour Workweek)4.06 4.06 4.06 4.06 4.06 Hourly 454.72 454.72 454.72 454.72 454.72 Bi-Weekly 985.23 985.23 985.23 985.23 985.23 Monthly TECHNICAL RESCUE STIPEND (5% of Fire Engr. Step E) (40 Hour Workweek)2.61 2.61 2.61 2.61 2.61 Hourly (56 Hour Workweek)1.86 1.86 1.86 1.86 1.86 Hourly 208.43 208.43 208.43 208.43 208.43 Bi-Weekly 451.60 451.60 451.60 451.60 451.60 Monthly . TERRORISM LIAISON OFFICER STIPEND (2.5% of Fire Engr. Step E) (40 Hour Workweek)1.30 1.30 1.30 1.30 1.30 Hourly (56 Hour Workweek)0.93 0.93 0.93 0.93 0.93 Hourly 104.22 104.22 104.22 104.22 104.22 Bi-Weekly 225.80 225.80 225.80 225.80 225.80 Monthly BA, BS, or Fire Officer Certification (40 Hour Workweek)1.83 1.83 1.83 1.83 1.83 Hourly (56 Hour Workweek)1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146.31 146.31 Bi-Weekly 317.00 317.00 317.00 317.00 317.00 Monthly MA, MS or Chief Officer Certification (40 Hour Workweek)2.74 2.74 2.74 2.74 2.74 Hourly (56 Hour Workweek)1.96 1.96 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 Monthly FIRE UNION JUNE 24, 2023 ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES ATTACHMENT 2 Fire Union Salary Schedule June 24, 2023    Page 197 DATE:June 7, 2023 TO:President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Mike McCliman, Fire Chief Augie Barreda, Deputy Fire Chief Michelle Cowles, Management Analyst II SUBJECT:Consideration of a Resolution Approving the Annual Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire in the Amount of $215,210 for FY 2023-24. (RESOLUTION NO. FD 2023-013) (FIRE) RECOMMENDATION: Staff recommends the Fire Board of the Rancho Cucamonga Fire Protection District (District) adopt a Resolution approving the annual renewal of Local Responsibility Area (LRA) Wildland Protection Agreement No. 3CA06324 with the California Department of Forestry and Fire Protection (Cal FIRE) for $215,210. BACKGROUND: On October 1, 2015, Rancho Cucamonga Fire Protection District contracted with Cal FIRE to provide supplemental wildland fire protection of 1,206.60 acres of wildland within the District. The Fire Board approves the renewal of the Cal FIRE agreement annually. The City of Rancho Cucamonga also annexed 4,104 acres of State Responsibility Area (SRA), known as the Etiwanda Heights Plan, into the city limits. Approving the annexation required additional supplemental wildland fire protection from Cal FIRE. The total acreage of the wildland contract for FY 2023-24 is 5,271 acres. The wildland/urban interface area of Rancho Cucamonga is prone to wildfire. As witnessed in the October 2003 Grand Prix Fire and the April 2014 Etiwanda Fire, the magnitude of these wildfires, in terms of suppression efforts and response, far exceeds the capabilities of the District’s on-duty fire crews. Local city fire departments and districts routinely rely on mutual aid to assist each other in large-scale incidents. Mutual aid is a like-for-like provision of resources without cost to the receiving agency. The suppression of massive wildfires is enhanced by utilizing water and retardant-dropping aircraft, hand crews, dozers, and various overhead management positions. These specialized resources are critical for the initial suppression of a wildland fire. The District does not have these dedicated resources or enough overhead to fill all the needed positions on a complex local mutual threat zone wildfire. The State of California realizes that fires in the Rancho Cucamonga wildland/urban interface are a mutual threat to the SRA and formulates available agreements with local agencies on a per-acre fee.    Page 198 Page 2 1 8 2 1 ANALYSIS: Through this Agreement, Cal FIRE would assume the primary financial responsibility for suppressing wildland fires in the contract area. Our LRA, City incorporated land, would be supported with resources and a level of service provided on the adjacent SRA land without the significant unfunded liability burden. In the event of a significant wildfire in the contract area, fire suppression costs would likely exceed the proposed contract amount. If the Fire Board chooses not to renew the LRA Wildland Protection Agreement, the actual cost of retardant-dropping aircraft, hand crews, dozers, and various overhead management positions utilized to suppress wildland fires in our LRA will be the responsibility of the Fire District. Annual amendments to the Agreement are required to reflect any changes in Cal FIRE’s costs for providing this service. FISCAL IMPACT: The FY 2023-24 LRA Wildland Protection Agreement per acre rate is $36.45. The total cost of the Agreement is $215,202.52, which includes a 12.01% administrative fee. In anticipation of this Agreement, the District budgeted funds in account 3281508-5300 (Fire Suppression/ Contract Services). COUNCIL MISSION / VISION / GOAL(S) ADDRESSED: This item combines portions of the Council’s vision and core values by providing a sustainable City and promoting a safe and healthy community for all. This is accomplished by ensuring our City responders have the specialized resources to contain and suppress wildland fires effectively. ATTACHMENTS: Attachment 1 – Cal FIRE Local Responsibility Area Wildland Protection Agreement No. 3CA06324 Attachment 2 – Cal FIRE Local Responsibility Area Wildland Protection Agreement Resolution No. FD 2023-013    Page 199 STATE OF CALIFORNIA COOPERATIVE FIRE PROGRAMS LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION REIMBURSEMENT AGREEMENT LG-W REV 1/2023 AGREEMENT NUMBER 3CA06324 REGISTRATION NUMBER: 1.This Agreement is entered into between the State Agency and the Local Agency named below: STATE AGENCY'S NAME California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME Rancho Cucamonga Fire Protection District 2.The term of this Agreement is:July 1, 2023 through June 30, 2024 3.The maximum amount of this Agreement is: $ 215,202.52 Two Hundred Fifteen Thousand, Two Hundred Two Dollars, and Fifty Two Cents 4.The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 6 pages *Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto. General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. LOCAL AGENCY California Department of General Services Use Only LOCAL AGENCY’S NAME Rancho Cucamonga Fire Protection District BY (Authorized Signature) DATE SIGNED(Do not type)  PRINTED NAME AND TITLE OF PERSON SIGNING ADDRESS 10500 Civic Center Dr. Rancho Cucamonga, CA 91730 STATE OF CALIFORNIA AGENCY NAME California Department of Forestry and Fire Protection BY (Authorized Signature) DATE SIGNED(Do not type)  PRINTED NAME AND TITLE OF PERSON SIGNING Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460 ATTACHMENT 1   Page 200 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 2 - EXHIBIT A COOPERATIVE FIRE PROGRAMS AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA 1.The project representatives during the term of this Agreement will be: CAL FIRE Unit Chief: Local Agency: Rancho Cucamonga Fire Protection District Name: Shane Littlefield Name: Mike McCliman Phone: (909)881-6900 Phone: (909)477-2770 Fax: (909)881-6969 Fax: (909)477-2772 All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to: CAL FIRE Unit Chief: Shane Littlefield Local Agency: Rancho Cucamonga Fire Protection District Section/Unit: San Bernardino Unit Section/Unit: Attention: Patrick Aguada Attention: Mike McCliman Address: 3800 N. Sierra Way San Bernardino, Ca 92405 Address: 10500 Civic Center Dr Rancho Cucamonga, CA 91730 Phone: (909)881-6900 Phone: (909)477-2770 Fax: (909)881-6969 Fax: (909)477-2772 Send an additional copy of all correspondence to: CAL FIRE Cooperative Fire Services P.O. Box 944246 Sacramento, CA 94244-2460 2.AUTHORIZATION This Agreement is entered into this 1st day of July, 2023, by and between the State of California, hereinafter called STATE and Rancho Cucamonga FPD, County of San Bernardino, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement. Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection. 3.SCOPE OF WORK LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 5271 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.    Page 201 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 3 - STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 4.SERVICES BY STATE A. STATE shall provide wildland fire protection for the areas defined in the above section. B.For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area. C.For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY. 5.ADMINISTRATION A.LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE. B.STATE response will be subject to availability of resources. C.Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command. D.STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area. 6.MUTUAL AID LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY. 7.ENTIRE AGREEMENT This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.    Page 202 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 4 - EXHIBIT B BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION 1.Invoicing and Payment: A.LOCAL AGENCY shall pay STATE for providing said protection at the rate of $36.45 per acre, plus an 12.01% administrative charge for a total of $215,202.52 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates. B.STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination. C.To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment. 2.Budget Contingency Clause A.If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein. B.If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein C.If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.    Page 203 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 5 - D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein. E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement. F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.    Page 204 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 6 - EXHIBIT D SPECIAL TERMS AND CONDITIONS 1. Cancellation Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation. 2. Audit If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding. 3. Operating Plan Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan. 4. Extension of Agreement Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into. 5. Modification This Agreement may be amended at any time by written mutual consent of the parties hereto. 6. Indemnification Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.    Page 205 Contractor Name: Rancho Cucamonga Fire Protection District Contract No: 3CA06324 - 7 - EXHIBIT E ADDITIONAL PROVISIONS Attachments Budget Plan Topographic Map Operating Plan Annual Report    Page 206 Rancho Cucamonga FPD 3CA06324 Page #:8 39003 AND THE CITY/TOWN OF A LOCAL AGENCY Number of Acres 5271 General Fund Reimbursement 16.33$ 86,075.43$ Unit Budget 20.12$ 106,052.52$ Sub-Total 192,127.95$ Admin Rate 12.01%23,074.57$ Total Protection Cost 215,202.52$ FOR THE 2023/2024 FISCAL YEAR LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #) Contract Name: Contract #: Comments Section: AGREEMENT COST CALCULATIONS: THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA) WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Rancho Cucamonga    Page 207 19TH EAST16TH HIGHLAND WILSON CHERRYHAVENCARNELIANBASELINE MILLIKENROCHESTERARCHIBALDCAMPUSCAMPUS210 Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community 117.5° W117.52° W117.54° W117.56° W117.58° W117.6° W117.62° W117.64° W 34.18° N34.16° N34.14° N34.12° N DPA Version 19_4, Datum: NAD 83, Map Absolute Ratio: 1:67,755, Print Size: Letter 0 0.85 1.70.425 Miles Wildland Contract State DPA Rancho Cucamonga Other Jurisdiction Parcel Water 0 0.5 10.25 Miles 5271acres WILDLAND CONTRACT City ofRancho Cucamonga Elizabeth A. SmithCAL FIRE San Bernardino UnitPrepared on: April 26, 2020    Page 208 Rancho Cucamonga Fire Protection District Contract# Page 3CA06324 10    Page 209 Rancho Cucamonga Fire Protection District Contract# Page 3CA06324 11    Page 210 Rancho Cucamonga Fire Protection District Contract# Page 3CA0632412    Page 211 Resolution No. FD 23-XXX - Page 1 of 2 ATTACHMENT 2 2 4 7 6 RESOLUTION NO. FD 23-xxx A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR SERVICES FROM JULY 1, 2023, THROUGH JUNE 30, 2024 WHEREAS, the Rancho Cucamonga Fire Protection District (RCFPD) is a public agency and California fire protection district located in the County of San Bernardino, State of California; and WHEREAS, the wildland/urban interface area of the RCFPD and the City of Rancho Cucamonga is prone to wildfire, and the magnitude of these wildfires, in terms of suppression efforts and response, far exceeds the capabilities of RCFPD on-duty crews; and WHEREAS, the suppression of large-scale wildfires is enhanced by utilizing water and retardant- dropping aircraft, hand crews, dozers, and various overhead management positions; and WHEREAS, RCFPD does not have the capacity to provide firefighting aircraft, hand crews, dozers, and enough overhead management to respond to large wildland fires on a mutual aid basis; therefore, RCFPD must contract for these services; and WHEREAS, pursuant to Public Resources Code Section 4142, et seq., the California Department of Forestry and Fire Protection (CAL FIRE) may, with the approval of the Department of General Services, enter into a cooperative agreement upon such terms and under such conditions, it deems wise, for preventing and suppressing forest fires or other fires in any lands within any county, city, or district which makes an appropriation for such purpose; and WHEREAS, an operating plan aims to increase and enhance the fire ground operations within the CAL FIRE San Bernardino -- Rancho Cucamonga Fire Protection District Wildland Contract Area, including mutual threat zones. This plan would allow responding agencies to pre-designate the Unified Ordering point, VHF Radio Frequencies, the establishment of a Unified Command structure for wildland fires in the contract area; and WHEREAS, the Fiscal Year 2023/2024 cost for 5,271 acres is $36.45 per acre for a total cost of $215,202.52, which includes a 12.01% administrative fee. NOW, THEREFORE, THE PRESIDENT OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT HEREBY RESOLVES as follows: 1. The facts set forth in the Recitals above are true and correct. 2. The Board of Directors of the Rancho Cucamonga Fire Protection District hereby approves the Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) dated June 1, 2023, in the total amount of $215,202.52 This agreement provides Wildland services during the State fiscal year 2023/2024. 3. The Secretary of the Rancho Cucamonga Fire Protection District shall certify the adoption of this Resolution. BE IT FURTHER RESOLVED, the President of said Board is hereby authorized to sign and execute the said agreement on behalf of the Rancho Cucamonga Fire Protection District.    Page 212 Resolution No. FD 23-XXX - Page 2 of 2 PASSED, APPROVED, AND ADOPTED this 7th day of June 2023.    Page 213 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Mike McCliman, Fire Chief Rob Ball, Fire Marshal Darci Vogel, Fire Business Manager SUBJECT:Consideration of a Resolution Confirming Unpaid Weed and Fire Hazard Abatement Fees and Authorizing a Special Assessment on Affected Parcels on the Next Tax Roll. (RESOLUTION NO. 2023-044) (CITY/FIRE) RECOMMENDATION: Staff recommends that the City Council adopt a resolution confirming unpaid weed and fire hazard abatement fees for calendar year 2022 and authorizing a special assessment of those fees against the associated parcel on the next tax roll. BACKGROUND: In 2010, the City Council adopted Ordinance 832, which is codified as Chapter 8.46 of the Municipal Code, providing for the removal of seasonal grasses, weeds, and other fire hazards. The Municipal Code authorizes the Rancho Cucamonga Fire Protection District, serving as the City’s fire department, to perform weed and fire hazard abatement on behalf of the City. In accordance with the provisions of the Municipal Code, the Fire District provided notice to abate weeds and fire hazards to the owners of record of undeveloped parcels and provided a completion date for the required abatement work. Owners receiving such notices were advised of their right to object and appeal the order to abate. Parcels that were not abated by the compliance date were referred to an approved contractor who was authorized to perform the required abatement work by order of the Fire District. The contractor who completed the abatement work provided itemized invoices for the cost of the abatement work for each parcel. In accordance with the terms of the contract between the Fire District and the weed abatement contractor, the invoices from the contractor have been paid with Fire District funds. Using the itemized invoices submitted by the contractor, the Fire District prepared a report for the Finance Department that detailed the charges and fees for each parcel where the hazards were abated by the contractor. The Finance Department generated invoices based on the information provided in the report. The Fire District then created Notices of Payment due for the owners of the parcels where abatement work was completed. These Notices included detailed itemization of the charges and fees being billed by the Fire District for the cost of weed and fire hazard abatement services provided by authorized contractors. As allowed by Fire District Resolution FD    Page 214 Page 2 1 8 2 3 10-035 and where applicable, the Fire District included a re-inspection fee and an administrative fee in the Notices of Payment Due. The Notices served as invoices from the Fire District to the parcel owner of record. Each Notice advised the owner of the terms of payment as well as the owner's right to appeal the amount of the invoice in whole or in part and provided instructions for how to file an appeal. The report included with this resolution shows, by parcel and invoice number, the total amount of all charges for the work completed by the contractor and Fire District fees that have not been paid in accordance with the terms of the Notice of Payment Due. There are 154 invoices affected by this resolution. ANALYSIS: In accordance with the Municipal Code, the City Council must confirm by resolution the unpaid fees in order for the Fire District to make a formal request to the County Auditor for an unpaid weed and fire hazard invoice to be a special assessment on the parcel and included on the next tax roll. The resolution offered herewith serves that purpose. This legislative action is required each time special tax assessments are sent to the County Auditor. Staff brings this matter to the Council once a year. FISCAL IMPACT: The weed and fire hazard abatement program was designed to be cost-neutral by recovering all charges and expenses associated with completing work required to bring non-compliant parcels into compliance with the City’s weed and fire hazard abatement requirements. The resolution offered for consideration places the cost for the necessary work with the property owners whose choice or inaction resulted in the Fire District expending budgeted funds. By using all available means to recover the costs incurred by abating the hazards, the Fire District is ensuring that the weed and fire hazard abatement program will not have a fiscal impact on the City or the Fire District. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: By ensuring that costs incurred by the Fire District for weed and fire hazard abatement services are paid by the property owners through cost-recovery efforts, the City Council reaffirms its long- standing commitment to fiscal responsibility. With the program being cost-neutral through cost- recovery, weed and fire hazard abatement has long-term sustainability. The wildfire risk and hazard reduction achieved by this program contributes to a high quality of life for all and enhances the safety and health of all members of the community. ATTACHMENTS: Attachment 1 – Resolution No. 2023-044, Unpaid Weed and Fire Hazard Abatement Attachment 2 – List of Affected Parcels with Assessment Amount    Page 215 Resolution No. 23-xxx Page 1 of 2 ATTACHMENT 1 RESOLUTION NO. 23-xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH THE COUNTY ASSESSOR. WHEREAS, California Government Code Section 39502 authorizes the City of Rancho Cucamonga (City) to adopt an ordinance providing for the removal of grass, weeds, rubbish and other materials that can be dangerous or injurious to neighboring property or the health and welfare of residents in the vicinity and make the cost of removal a lien on the property. WHEREAS, The City adopted Ordinance 832, which is codified as Chapter 8.46 of the Municipal Code, providing for the removal of grass, weeds, etc. as allowed by the Government Code. WHEREAS, Chapter 8.46 of the Municipal Code authorizes the Rancho Cucamonga Fire Protection District (District), serving as the City’s fire department, to perform weed and fire hazard abatement on behalf of the City. WHEREAS, The District provided notice to abate weeds and fire hazards to the owners of record of unimproved parcels and provided a completion date for the required abatement, all as required by law. Owners receiving such notice were advised of their right to object to and appeal the order to abate. WHEREAS, Parcels not abated by the completion date were referred to approved contractors to perform the required abatement work, by order of the District. WHEREAS, The District was provided with itemized billings for the cost of abatement for each parcel by the abatement contractors. Using the itemized contractors’ billings, the District prepared an itemized, written report setting forth all abatement costs for each affected parcel, as required by California Government Code Section 39574 (written report). Prior to the adoption of this Resolution, the District billed the owners of record of the affected parcels listed in the written report for the cost of abatement, plus approved administrative fees as authorized by Government Code Section 39573 and District’s fee resolution (collectively, costs of abatement). Owners receiving such billings were advised of their right to object to and appeal the amount of the bill. None of the costs or fees set forth in the written report have been paid, nor are any the subject of a pending appeal. WHEREAS, Attached hereto as Exhibit A, and incorporated by reference herein, are the written reports required by California Government Code Section 39574, setting forth a true and correct list of parcels with unpaid weed abatement costs and fees, and the amount of all costs of abatement for each parcel for calendar year 2022.    Page 216 Resolution No. 23-xxx Page 2 of 2 ATTACHMENT 1 WHEREAS, All legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY FINDS AND RESOLVES: 1.All costs of abatement set forth in Exhibit A are reasonable and do not exceed the actual costs to the City or District in providing abatement services. Based thereon, the City Council hereby confirms all costs set forth in the written report, Exhibit A hereto. 2.All costs of abatement for each parcel of land listed in Exhibit A shall constitute a special assessment and lien against that parcel of land, as authorized by California Government Code Section 39577 and Rancho Cucamonga Municipal Code Chapter 8.46. 3.The Fire Chief is hereby directed to deliver a certified copy of this Resolution, including Exhibit A hereto, to the San Bernardino County Auditor whereupon all costs of abatement set forth in Exhibit A shall constitute an assessment against each listed parcel as part of the County’s tax assessments, and shall be made part of the tax rolls, all in accordance with California Government Code Sections 39578, 39579, 39580, and 39583 and any other provision of law applicable thereto. Thereafter, a lien shall attach against each such parcel upon recordation of the order confirming the assessment in the office of the County Recorder. PASSED, APPROVED, AND ADOPTED this day of 2023.    Page 217 INVOICE#PARCEL#AMOUNT AR131762 020209132 $495.00 AR131763 020213141 $495.00 AR131764 020213161 $495.00 AR131765 020213162 $1,145.00 AR131766 020213172 $495.00 AR131768 020224124 $517.50 AR131769 020246161 $715.00 AR131772 020711301 $495.00 AR131773 020711302 $175.00 AR131774 020711303 $175.00 AR131775 020711304 $175.00 AR131776 020711305 $175.00 AR131777 020711306 $175.00 AR131778 020711307 $175.00 AR131779 020711308 $175.00 AR131780 020711309 $175.00 AR131781 020711310 $175.00 AR131782 020712324 $495.00 AR131786 020721142 $495.00 AR131788 020727125 $1,590.00 AR131789 020727189 $1,460.00 AR131791 020763108 $870.00 AR131792 020764105 $870.00 AR131794 020816243 $595.00 AR131797 020835318 $692.50 AR131798 020835406 $692.50 AR131799 020835407 $692.50 AR131802 020896105 $1,042.50 AR131803 020896106 $867.50 AR131804 020896107 $867.50 AR131805 020901313 $495.00 AR131806 020901315 $585.00 AR131807 020902145 $495.00 AR131808 020903235 $890.00 AR131809 020906325 $495.00 AR131814 020910230 $495.00 AR131815 020912110 $495.00 AR131816 020912226 $495.00 AR131820 020941135 $1,765.00 AR131825 022511108 $1,217.50 AR131826 022511109 $1,217.50 AR131827 022512305 $870.00 AR131828 022512309 $1,110.00 AR131831 022518173 $1,091.00 ATTACHMENT 2AR131834022527151$495.00 1 of 4    Page 218 INVOICE#PARCEL#AMOUNT AR131835 022610203 $495.00 AR131836 022610204 $495.00 AR131837 022705103 $2,160.00 AR131838 022705131 $1,285.00 AR131839 022706157 $1,195.00 AR131840 022706173 $1,285.00 AR131841 022706174 $1,285.00 AR131842 022713146 $715.00 AR131843 022713151 $540.00 AR131844 022749212 $495.00 AR131845 022749213 $495.00 AR131847 022931114 $495.00 AR131848 022931115 $1,285.00 AR131850 106117220 $495.00 AR131851 106125121 $540.00 AR131853 106169122 $495.00 AR131854 106169123 $495.00 AR131855 106169124 $495.00 AR131856 106169125 $495.00 AR131857 106169126 $495.00 AR131858 106169127 $495.00 AR131859 106179103 $1,145.00 AR131860 106179116 $1,145.00 AR131861 106180116 $1,007.50 AR131863 107428110 $940.00 AR131864 107431113 $777.50 AR131866 107432111 $777.50 AR131867 107434117 $2,045.00 AR131868 107436110 $517.50 AR131869 107449130 $870.00 AR131870 107450102 $870.00 AR131871 107453109 $755.00 AR131872 107453114 $777.50 AR131873 107454102 $777.50 AR131874 107454103 $777.50 AR131875 107454116 $755.00 AR131877 107456124 $800.00 AR131878 108958107 $870.00 AR131879 109025151 $495.00 AR132705 020209115 $495.00 AR132706 020213161 $495.00 AR132707 020213162 $732.50 AR132708 020213172 $495.00 AR132709 020215102 $495.00 AR132710 020224124 $495.00 2 of 4    Page 219 INVOICE#PARCEL#AMOUNT AR132711 020246161 $495.00 AR132712 020726205 $870.00 AR132713 020763108 $495.00 AR132716 020834115 $1,642.50 AR132722 020896105 $745.00 AR132723 020896105 $1,065.00 AR132724 020896106 $547.50 AR132725 020896106 $525.00 AR132726 020896107 $570.00 AR132727 020896107 $547.50 AR132728 020901315 $517.50 AR132729 020903235 $495.00 AR132731 020910230 $495.00 AR132732 020910310 $640.00 AR132733 020912110 $1,690.00 AR132734 020912226 $595.00 AR132735 020912227 $595.00 AR132737 020919116 $495.00 AR132738 020919222 $517.50 AR132739 020922104 $495.00 AR132741 020941132 $1,240.00 AR132745 021037103 $692.50 AR132746 021037107 $1,042.50 AR132747 022511107 $1,400.00 AR132748 022511107 $1,970.00 AR132749 022511108 $1,445.00 AR132750 022511109 $1,445.00 AR132751 022512305 $870.00 AR132752 022512309 $1,200.00 AR132753 022518173 $1,136.00 AR132754 022519136 $495.00 AR132755 022519139 $495.00 AR132756 022610203 $495.00 AR132757 022610204 $495.00 AR132758 022705103 $2,137.50 AR132759 022705131 $1,735.00 AR132760 022705131 $1,042.50 AR132761 022706157 $875.00 AR132762 022706157 $1,240.00 AR132763 022706173 $920.00 AR132764 022706174 $920.00 AR132765 022706174 $1,240.00 AR132769 022749212 $495.00 AR132770 022749213 $495.00 AR132771 022917106 $595.00 3 of 4    Page 220 INVOICE#PARCEL#AMOUNT AR132772 022917107 $595.00 AR132773 022917108 $732.50 AR132774 022931114 $495.00 AR132775 022931115 $1,285.00 AR132776 022945128 $1,285.00 AR132779 106179103 $540.00 AR132780 106180116 $892.50 AR132784 107428110 $715.00 AR132785 107431113 $517.50 AR132786 107432109 $517.50 AR132787 107436110 $495.00 AR132788 107449130 $870.00 AR132790 107453114 $517.50 AR132791 107455118 $585.00 AR132792 107456111 $732.50 AR132793 107456116 $540.00 AR132794 107456124 $675.00 AR132795 108958107 $870.00 AR132870 022706173 $1,240.00 4 of 4    Page 221 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Elisa C. Cox, Assistant City Manager Hope Velarde, Management Analyst I SUBJECT:Consideration of a Resolution Approving the Application for Grant Funds from the Habitat Conservation Fund Program. (RESOLUTION NO. 2023- 045) (CITY) RECOMMENDATION: Staff recommends the City Council approve the Resolution No. 2023-045, approving the application for grant funds from the Habitat Conservation Fund Program. BACKGROUND: Protecting, restoring, and enhancing wildlife habitat and fisheries are vital to maintain California’s quality of life. The impacts of the increase in the State’s human population results in an urgent need to fund projects that protect rapidly disappearing wildlife habitats that support California’s unique and varied wildlife resources. In response to this need, the people of California voted to enact the California Wildlife Protection Act of 1990, Chapter 9, Fish and Game Code (FGC) § 2780 through 2799.6, which largely defines the Habitat Conservation Fund (HCF) Program. The underlying concepts for the program and eligible projects include nature interpretation programs to bring urban residents into park and wildlife areas, protection of various plants and animal species, and acquisition and development of wildlife corridors and trails. Specifically, the money in the Habitat Conservation Fund shall be used for the following purposes: a) The acquisition of habitat, including native oak woodlands, necessary to protect deer and mountain lions. b) The acquisition of habitat to protect rare, endangered, threatened, and/or fully protected species. c) The acquisition of habitat to further implement the Habitat Conservation Program pursuant to Article 2 (commencing with Section 2721) excepting Section 2722 and subdivision (a) of Section 2723, and § 2724 and 2729. d) The acquisition, enhancement, and/or restoration of wetlands. e) The acquisition, restoration, and/or enhancement of aquatic habitat for spawning and rearing of anadromous salmonids and trout resources. f) The acquisition, restoration, and/or enhancement of riparian habitat. The Habitat Conservation Fund Program allocates approximately $2 million per year to the California Department of Parks and Recreation and requires a 50% match.    Page 222 Page 2 1 8 2 7 ANALYSIS: Staff and the City’s lobbying and grant writing firm, Renne Public Policy Group (RPPG) are seeking funds from the Habitat Conservation Fund program to purchase approximately one- hundred-twenty (120) acres of land (Kings Ranch) surrounding Cucamonga Canyon Trail for conservation in and around the trailhead and Cucamonga Canyon to protect the natural and cultural resources of the area. Conservation needs for Cucamonga Canyon were identified and outlined through a multi-agency management plan that consisted of federal, county, and local government partners and was finalized in late 2022. Cucamonga Canyon is in the eastern region of the San Gabriel Mountains, just south of the section of the 12,781-acre Cucamonga Wilderness Area located within the San Bernardino national forest. The Canyon is not included in this dedicated wilderness, but is ecologically connected through biological, geological, and hydrological elements consistent and dependent between the two regions. The Canyon has waterfalls and pools that attract large groups of visitors each year from throughout the Southern California region. Phase one of the project, which was partially funded through Fiscal Year 2023 federal appropriations, includes the construction of the Cucamonga Canyon trailhead and trail connector to existing trails in the San Bernardino National Forest. The construction of the trailhead will improve quality of life for area residents who neighbor Cucamonga Canyon, and provide adequate parking, and clear public access into the Canyon. FISCAL IMPACT: Staff is requesting $1 million from the Habitat Conservation Fund and $1 million from the City’s General Fund, approved by City Council, will be matched. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core value of promoting and enhancing a safe and healthy community for all, as well as intentionally embracing and anticipating our future. This item also incorporates working together cooperatively and respectfully with each other, staff, and all stakeholders. ATTACHMENTS: Attachment 1 – Resolution No. 2023-045 Attachment 2 – Habitat Conservation Fund Guidelines    Page 223 3 5 8 5 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire, enhance, restore, or develop facilities for public recreation and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the HCF Program, setting up necessary procedures governing project application under the HCF Program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and WHEREAS, the applicant will enter into a contract with the State Of California to complete the project(s); NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA hereby: 1.Approves the filing of an application for the Habitat Conservation Fund Program; and 2.Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the required match, and sufficient funds to complete the project; and 3.Certifies that the applicant has or will have sufficient funds to operate and maintain the project(s), and 4.Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract shown in the grant administration guide; and 5.Delegates the authority to the City Manager to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project. 6.Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines. PASSED, APPROVED AND ADOPTED the day of , 2023.    Page 224 A P P L I C A T I O N G U I D E HCF Habitat Conservation Fund Program TRAILS FINAL January 1, 2012 State of California The Natural Resources Agency Department of Parks and Recreation “Creating Community through People, Parks, and Programs”    Page 225 California State Parks Mission The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state’s extraordinary biological diversity, protecting its most valued natural and cultural res ources, and creating opportunities for high-quality outdoor recreation. The Office of Grants and Local Services (OGALS) Mission Statement The mission of the Office of Grants and Local Services is to address California’s diverse recreational, cultural, and historical resource needs by developing grant programs, administering funds, offering technical assistance, building partnerships and providing leadership through quality customer service. OGALS VISION GOALS Proactive in meeting California’s park and recreation needs through innovative grant programs and customer service. Committed to providing quality customer service in every interaction and transaction as honest, knowledgeable, and experienced grant administrators. Sensitive to local concerns while mindful of prevailing laws, rules and regulations. Responsive to the needs of applicants, grantees, nonprofit organizations, local governments, and legislative members, who are our partners working to improve the quality of life for all Californians by creating new parks and recreation opportunities. HABITAT CONSERVATION FUND (HCF) GRANT ADMINISTRATION The HCF is a local assistance program of the State of California, Department of Parks and Recreation (DPR). Within DPR, OGALS is authorized to administer the program. Send Applications and Correspondence to: Street Address for Overnight Mail: Calif. Dept. of Parks and Recreation Office of Grants and Local Services 1416 Ninth Street, Room 918 Sacramento, CA. 95814 Mailing Address: Calif. Dept. of Parks and Recreation Office of Grants and Local Services P.O. Box 942896 Sacramento, CA 94296-0001 Phone: (916) 653-7423 Website: www.parks.ca.gov/grants HCF APPLICATION GUIDE 2 TRAILS    Page 226 HCF APPLICATION GUIDE 3 TRAILS TABLE OF CONTENTS I. HCF CATEGORY CHART ........................................................................................ 4 II. HABITAT CONSERVATION FUND PROGRAM EXECUTIVE SUMMARY ..............5 III. HCF PROGRAM INFORMATION ............................................................................. 7 Eligible APPLICANTS .................................................................................................... 7 Eligible PROJECTS .......................................................................................................7 Ineligible PROJECTS .................................................................................................... 7 The HABITAT CONSERVATION FUND Program Process ...................................................8 IV. APPLICATION PROCESS ........................................................................................9 APPLICATION PACKET Checklist .................................................................................. 10 Application Instructions and Form ...................................................................... 11 Resolution Instructions and Form ....................................................................... 13 GRANT SCOPE/Cost Estimate Form, MATCH Instructions ....................................... 15 Land Tenure Requirements and Form ................................................................ 20 CEQA Instructions and Form ................................................................................ 23 PROJECT COMPLETION Schedule ........................................................................... 25 Site Plan ............................................................................................................. 25 Topographic Map................................................................................................ 25 PROJECT Location Map ........................................................................................ 25 ACQUISITION Schedule ......................................................................................... 25 County Assessor’s Parcel Map and Willing Seller Letter .................................... 26 PROJECT Summary .............................................................................................. 27 PROJECT Proposal ............................................................................................... 27 Leases or Agreements ....................................................................................... 27 Required Regulatory Permits.............................................................................. 27 Land Management Plan for PROJECT lands previously acquired with HCF funds . 27 Photos of PROJECT Site ....................................................................................... 27 V. PROJECT SELECTION CRITERIA ........................................................................ 30 PROJECT Proposal Instructions ................................................................................. 30 PROJECT Proposal .................................................................................................... 30 VI. ELIGIBLE COSTS ...................................................................................................41 VII. DEFINITIONS ..........................................................................................................45 VIII. INDEX...................................................................................................................... 49    Page 227 I. HCF CATEGORY CHART UNIQUE FEATURES DEER & LION HABITAT RARE, ENDANGERED, THREATENED, OR FULLY PROTECTED HABITAT ANADROMOUS SALMONIDS & TROUT HABITAT Funding types Land acquisition Land acquisition Land acquisition, enhancement, or restoration Cost types Capital outlay Capital outlay Capital outlay Species impact Any Deer & Mountain Lions Any rare, endangered, threatened, or fully protected animal and/or plant Anadromous Salmon Trout PROJECT Examples (in alpha. order) Purchase land Purchase land Build access points Create spawning areas Remove barriers, invasives Re-plant areas Re-populate species UNIQUE FEATURES RIPARIAN HABITAT WETLANDS TRAILS WILDLIFE AREA ACTIVITIES Funding types Land acquisition, enhancement, or restoration Land acquisition, enhancement, or restoration Land acquisition or trail development Educational or interpretational activities Cost types Capital outlay Capital outlay Capital outlay Non-Capital outlay Species impact Animals or plants growing close to or in a moving fresh water source (e.g., river, stream, creek) Animals or plants growing in or near a relatively enclosed fresh water, salt water, or brackish water source A pa th or track that brings people to a park and/or wildlife environment No direct species impact PROJECT Examples (in alpha. order) Build bridges Clear channels Replant under- and over-stories Re-populate species Build access points Fence sensitive areas Remove invasives Revegetate surrounding lands Create and/or install interpretive elements Create or install seating or lighting Develop new trails Rehabilitate existing trails Conduct multi-day activities Pre and post- activity evaluations Rent/purchase equipment or transportation HCF APPLICATION GUIDE 4 TRAILS    Page 228 II. HABITAT CONSERVATION FUND PROGRAM EXECUTIVE SUMMARY Competitive Program Intent Protecting, restoring, and enhancing wildlife habitat and fisheries are vital to maintain California’s quality of life. The impacts of the increase in the state’s human population results in an urgent need to fund projects that protect rapidly disappearing wildlife habitats that support California’s unique and varied wildlife resources. In response to this need, the people of California voted to enact the California Wildlife Protection Act of 1990, Chapter 9, Fish and Game Code (FGC) § 2780 through 2799.6, which largely defines the Habitat Conservation Fund (HCF) Program. Other legislation that impacts the program includes Fish and Game Code § 2720 – 2729, Government Code § 7550 – 7550.6 and 13340, and Public Resources Code § 5900 through 5903, 5096.310, 21000, and 33216. The underlying concepts for the program are derived, in part, from the applicable sections of Proposition 117 as enacted in the following Fish and Game Code (FGC) sections: FGC § 2786 (a) through (f): “…the money in the Habitat Conservation Fund, which is hereby created, shall be used for the following purposes: (a) The acquisition of habitat, including native oak woodlands, necessary to protect deer and mountain lions. (b) The acquisition of habitat to protect rare, endangered, threatened, or fully protected species. (c) The acquisition of habitat to further implement the Habitat Conservation Program pursuant to Article 2 (commencing with Section 2721) excepting Section 2722 and subdivision (a) of Section 2723, and § 2724 and 2729 (d) The acquisition, enhancement, or restoration of wetlands. (e) The acquisition, restoration, or enhancement of aquatic habitat for spawning and rearing of anadromous salmonids and trout resources. (f) The acquisition, restoration, or enhancement of riparian habitat.” FGC § 2787 (a)(3) “Two million dollars for 50 percent matching grants to local agencies…for the acquisition of wildlife corridors and urban trails, nature interpretation program, and other programs which bring urban residents into park and wildlife areas…” Annual Allocation The HCF Program allocates approximately $2 million per year to the California Department of Parks and Recreation. HCF APPLICATION GUIDE 5 TRAILS    Page 229 Application Filing Deadline The application must be either delivered or postmarked by no later than 5:00 PM on the application due date, which will be announced annually on the OGALS website, www.parks.ca.gov/grants. OGALS h as the authority to award any excess funds via additional funding cycles, which would be announced as needed on the OGALS website, www.parks.ca.gov/grants. GRANT PERFORMANCE PERIOD The GRANT PERFORMANCE PERIOD for each PROJECT is 5 years starting on July 1 of the fiscal year following the application due date, based on final enactment of the state budget. A GRANTEE will have up to three years to encumber the CONTRACT, and an additional two to complete the PROJECT. Maximum and Minimum Grant Request Amounts OGALS recommends that grant requests generally do not exceed $200,000. However, there are no maximum or minimum grant amounts. OGALS will make an effort to provide equitable geographic distribution of funds, provided that sufficient well-qualified proposals exist. Required MATCH There is a required non-state dollar-for-dollar MATCH. See page 17 for more information. PROJECT Categories  There are seven eligible PROJECT categories: HABITATS for deer/mountain lion, rare, endangered, threatened, or fully protected species, wetlands, anadromous salmonids and trout, and riparian, TRAILS, and WILDLIFE AREA activities.  All categories are eligible for funding in each annual funding cycle.  There is a separate application guide for each category This is the “Trails” Application Guide. The meanings of words and terms shown in SMALL CAPS are in the Definitions Section, beginning on page 45. HCF APPLICATION GUIDE 6 TRAILS    Page 230 III. HCF PROGRAM INFORMATION Eligible APPLICANTS Cities, counties, the City and County of San Francisco, or DISTRICTS. The State may request documentation of eligibility for DISTRICTS (see page 45 for definitions). Eligible PROJECTS ACQUISITION or DEVELOPMENT of TRAILS which bring urban residents into PARK and/or WILDLIFE AREAS. Ineligible PROJECTS The following is a partial list of ineligible PROJECTS or costs in the HCF Program: 1. ACQUISITION which involves condemnation (eminent domain) or any kind of interest in property or PROJECTS without documentation of a willing seller. 2. PROJECTS arising from a mitigation ruling affecting another location. 3. PROJECTS combining ACQUISITION or DEVELOPMENT with any other HCF category. 4. DEVELOPMENT PROJECTS without land tenure. 5. TRAIL PROJECTS without public access to the PROJECT location(s). 6. PROJECTS that do not comply with all applicable current laws and regulations affecting DEVELOPMENT PROJECTS, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities. 7. PROJECTS that are not consistent with the APPLICANT’s general plan or equivalent planning document. 8. PROJECTS outside the State of California’s boundaries. 9. PROJECT costs for normal, routine or reoccurring maintenance. HCF Program Process The complete HCF Program process is on the following page. HCF APPLICATION GUIDE 7 TRAILS    Page 231 The HABITAT CONSERVATION FUND Program Process START HCF application materials continuously available. APPLICANTS submit applications to OGALS by 5:00 pm on the application due date. OGALS completes review and awards PROJECTS for funding. OGALS notifies the APPLICANTS of PROJECT awards prior to the following July 1. Once State budget is enacted, OGALS sends GRANT CONTRACT to GRANTEE. Grantee administers HCF PROJECT as outlined in the Grant Administration Guide. The CONTRACT must be fully encumbered within 3 years of the fund APPROPRIATION DATE. The PROJECT must be completed within 5 years of the fund APPROPRIATION DATE. HCF APPLICATION GUIDE 8 TRAILS    Page 232 IV. APPLICATION PROCESS Instructions for submitting the APPLICATION PACKET  Each PROJECT must have its own application.  APPLICANTS may apply for more than one PROJECT.  All APPLICANTS are required to submit one, unbound, original APPLICATION PACKET.  APPLICATION items should be provided in the order shown in the checklist on the next page.  Each application must include a Table of Contents based on the checklist.  All pages must be numbered.  If an item is not applicable to the PROJECT, the APPLICANT shall respond with “N/A” (not applicable), with an explanation as to why.  Send only the items on the checklist. Power point presentations, videos, CDs, or letters of support should not be submitted.  Directions and forms for each checklist item can be found on the following pages. HCF APPLICATION GUIDE 9 TRAILS    Page 233 APPLICATION PACKET Checklist 1. APPLICATION Form .............................................................................. Page 11 2. Resolution Form................................................................................ Page 13 3. GRANT SCOPE/Cost Estimate Form, MATCH Instructions ..................... Page 15 4. Land Tenure Page 20 ...................................................................................... 5. California Environmental Quality Act (CEQA) ..................................... Page 23 6. PROJECT COMPLETION Schedule ......................................................... Page 25 7. Site Plan............................................................................................ Page 25 8. Topographic Map .............................................................................. Page 25 9. PROJECT Location Map ...................................................................... Page 25 10.ACQUISITION Schedule........................................................................ Page 25 11.County Assessor’s Parcel Map and Willing Seller Letter .................. Page 26 12.PROJECT Summary............................................................................. Page 26 13.PROJECT Proposal .............................................................................. Page 26 14.Leases or Agreements ...................................................................... Page 27 15.Required Regulatory Permits ............................................................ Page 27 16.Land Management Plan (for PROJECT lands previously acquired with HCF funds).................................................................................. Page 27 17. Photos of the PROJECT site ................................................................ Page 27 18. Conservation Corps involvement, instructions, and form .................. Page 27 HCF APPLICATION GUIDE 10 TRAILS    Page 234 Application Instructions and Form The application form must be completed and signed by the APPLICANT’s AUTHORIZED REPRESENTATIVE. In the ACQUISITION or DEVELOPMENT PROJECT section, indicate the approximate number of linear feet of the TRAIL. Any RECREATION FEATURE or MAJOR SUPPORT AMENITY should appear in the GRANT SCOPE/Cost Estimate form, the topographic map, and the site plan, and should be encompassed by the CEQA document(s). HCF APPLICATION GUIDE 11 TRAILS    Page 235 _____________________________ _____________________________ _____________________________ CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 HABITAT CONSERVATION FUND GRANT PROGRAM PROJECT APPLICATION FORM TRAILS CATEGORY PROJECT NAME Grant Request Amount $ Required Match Amount $ TOTAL PROJECT COST $ GRANT APPLICANT (agency and address, include zip code) COUNTY PROJECT ADDRESS (OR NEAREST CITY) NEAREST CROSS STREET APPLICATION CONTACT PERSON _________________________________________________________________________________________________________________ Name (typed or printed) and Title E-mail Address Phone Fax PERSON WITH D AY-TO-DAY RESPONSIBLITIES FOR PROJECT IF DIFFERENT FROM AUTHORIZED REPRESENTATIVE _________________________________________________________________________________________________________________ Name (typed or p rinted) a nd Title E-mail Address Phone Fax GRANT APPLICANT'S REPRESENTATIVE AUTHORIZED IN RESOLUTION _________________________________________________________________________________________________________________ Name (typed or printed) and Title E-mail Address Phone Fax For ACQUISITION projects, project land will be __________ Acres to be acquired in fee simple by applicant. __________ Acres to be acquired as permanent easement (explain): _________________________________________ __________________________________________________ For development projects, land tenure is: ___________________ Acres owned in fee simple by applicant. ___________________ Recordation number(s) (attach additional sheet if necessary) __________________________________________________________ ___________ Acres available under a __________ year lease. _________________________ Acres other interest (explain): __________________________________________________________ GRANT SCOPE: I represent and warrant that this APPLICATION PACKET describes the intended use of the requested GRANT to complete the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed in the attached GRANT SCOPE/Cost Estimate Form. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this APPLICATION PACKET, including required attachments, is accurate. SIGNED Grant Applicant's Authorized Representative as shown in Resolution DATE NAME HCF APPLICATION GUIDE 12 TRAILS 0 0.00    Page 236 Resolution Instructions and Form OGALS requires a resolution to ensure that the APPLICANT has reviewed the GRANT application and GRANT CONTRACT and agrees to all language within both documents. 1. The APPLICANT may reformat the resolution as long as the text is unchanged. Additional language may be added to the resolution as long as it does not change the required language. Resolutions with content that differs from the required language will be sent to Departmental legal counsel for review, which may cause a delay in evaluating the application. The resolution may have to be returned to the APPLICANT for changes. 2. The resolution must identify position(s) as the AUTHORIZED REPRESENTATIVE(s). Do not put name(s) in the resolution. 3. The person holding the position named as the AUTHORIZED REPRESENTATIVE in the resolution may delegate that authority by sending a letter to OGALS. A separate letter is required for each CONTRACT. HCF APPLICATION GUIDE 13 TRAILS    Page 237 __________________ _____ _____________ _______ ______________________________________ Resolution Form Resolution No: RESOLUTION OF THE (Title of Governing Body/City Council, Board of Supervisors) OF (City, County, District Applicant) APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire, enhance, restore or develop facilities for public recreation and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the HCF Program, setting up necessary procedures governing project application under the HCF Program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s); NOW, THEREFORE, BE IT RESOLVED that the (Applicant’s Governing Body) hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Program; and 2. Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the required match and sufficient funds to complete the project; and 3. Certifies that the applicant has or will have sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract shown in the grant administration guide; and 5. Delegates the authority to (designated position) to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project. 6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Approved and Adopted the day of _, 20 . I, the undersigned, hereby certify that the foregoing resolution number was duly adopted by the (Grantee’s Governing Body) following a roll call vote: _____ Ayes: Noes: Absent: Clerk HCF APPLICATION GUIDE 14 TRAILS    Page 238 GRANT SCOPE/Cost Estimate Form, MATCH Instructions The GRANT SCOPE/Cost Estimate Form on page 19 has three uses: 1. Establishing the GRANT SCOPE 2. Providing a concept-level cost estimate 3. Providing required MATCH information 1. Establishing the GRANT SCOPE: The APPLICANT will use the GRANT SCOPE/Cost Estimate Form to establish the expected GRANT deliverables for PROJECT COMPLETION. The APPLICANT must identify on the GRANT SCOPE/Cost Estimate Form the RECREATION FEATURES and MAJOR SUPPORT AMENITIES that will be paid for with GRANT funds. The APPLICANT will use the GRANT SCOPE/Cost Estimate Form to describe only the RECREATION FEATURES and MAJOR SUPPORT AMENITIES that will be completed before the end of the GRANT PERFORMANCE PERIOD. All of the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed on the form must be completed before a final GRANT payment can be approved, or 20% of the grant will be retained in the CONTRACT. Directions for establishing the GRANT SCOPE 1. Use one of the following phrases to describe the type of work for each RECREATION FEATURE and MAJOR SUPPORT AMENITY that will be funded by the GRANT. Modify the language as appropriate:  “Acquire approximately…acres” (provide the approximate number of acres that will approximate number of acres that will be acquired as the RECREATION FEATURE) See the definition of ACQUISITION on page 45.  “DEVELOPMENT of approximately … feet of TRAIL” (provide the approximate number of feet or miles that will be developed as per the GRANT SCOPE). See the definition of DEVELOPMENT on page 46 and the definition of TRAIL on page 48. Describe the RECREATION FEATURES in the GRANT SCOPE/Cost Estimate Form: a) Describe the ACQUISITION or DEVELOPMENT of a RECREATION FEATURE in the GRANT SCOPE/Cost Estimate Form regardless of its estimated cost at the time of application. Describe the MAJOR SUPPORT AMENITIES in the GRANT SCOPE/Cost Estimate Form: b) Include a permanently-fixed, stand-alone item of work to improve the appearance or use of the general PROJECT SITE on the GRANT SCOPE/Cost Estimate Form only if its estimated cost at the time of application is $30,000 or more. Examples of how (a) would be included in the GRANT SCOPE/Cost Estimate Form: HCF APPLICATION GUIDE 15 TRAILS    Page 239  A bridge would be an expected GRANT SCOPE deliverable only if the bridge is estimated to cost $30,000 or more, OR if the GRANT SCOPE deliverable is the only element that GRANT funds would pay for.  Using decomposed granite on approximately 1,000 feet of TRAIL would be an expected GRANT SCOPE deliverable only if the TRAIL is estimated to cost $30,000 or more, OR if the GRANT SCOPE deliverable is the only element that GRANT funds would pay for. Do NOT include MINOR SUPPORT AMENITIES in the GRANT SCOPE/Cost Estimate Form.  Example: GRANT SCOPE is the “DEVELOPMENT of approximately 1,000 feet of TRAIL”.  The GRANTEE will have the flexibility to add a MINOR SUPPORT AMENITY for the TRAIL DEVELOPMENT, such as placing trash receptacles along the TRAIL.  If the cost of placing trash receptacles is less than $30,000, it is a MINOR SUPPORT AMENITY, and would be excluded on the GRANT SCOPE/Cost Estimate Form as an expected GRANT deliverable.  The APPLICANT would fold the cost of a MINOR SUPPORT AMENITY into the cost of the RECREATION FEATURE.  The $30,000 level is based on the estimated cost for each stand-alone MINOR SUPPORT AMENITY and is not based on a cumulative cost of multiple MINOR SUPPORT AMENITIES. 2. Providing a concept-level cost estimate on the GRANT SCOPE/Cost Estimate Form  Use the form on page 19 to provide the concept-level cost estimate fo r each RECREATION FEATURE and MAJOR SUPPORT AMENITY described in the GRANT SCOPE/Cost Estimate Form.  Do not show contingency costs as a stand-alone item. Contingency costs should be included within RECREATION FEATURE and MAJOR SUPPORT AMENITY cost items.  The estimated TOTAL PROJECT COST on the GRANT SCOPE/Cost Estimate Form must equal the estimated TOTAL PROJECT COST listed on the application form.  Although an APPLICANT may wish to utilize additional funding beyond HCF GRANT funds and required MATCH to complete the PROJECT, such additional funding should not be included on the GRANT SCOPE/cost estimate form. OGALS does not provide oversight for such funding.  If interpretive signage will be part of the GRANT SCOPE, it must be included on the GRANT SCOPE/Cost Estimate Form, regardless of cost.  If the estimated costs change during the course of the PROJECT, a revised GRANT SCOPE/Cost Estimate Form is not required, UNLESS the GRANT SCOPE item’s estimated cost is more than $30,000.  The GRANTEE may only claim those costs directly related to the GRANT SCOPE.  Refer to the ELIGIBLE COSTS Chart (see page 41) when formulating a cost estimate. HCF APPLICATION GUIDE 16 TRAILS    Page 240 OGALS recommends that the GRANT SCOPE/Cost Estimate Form includes allowances for compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et.seq.) Each RECREATION FEATURE and MAJOR SUPPORT AMENITY listed in the GRANT SCOPE and their related paths of travel from parking lots and/or roadsides must be designed to accommodate persons with disabilities. 3. MATCH Requirement  The HCF MATCH amount is based on the cost of the amount of HCF funds.  The APPLICANT is responsible for providing a MATCH amount that is a dollar-for-dollar MATCH of the amount of HCF funds.  List required MATCH funds, sources, and the amount of HCF funds to be used on the GRANT PROJECT on the GRANT SCOPE/Cost Estimate Form.  HCF GRANTS may be combined with other eligible grants to fund a PROJECT. To meet the HCF GRANT MATCH requirements, other eligible grant(s) must have adequate costs to be incurred that are the same as the HCF GRANT SCOPE.  The MATCH funds must be committed at the time of application. Eligible MATCH Sources  Local funds, including local general funds and local bond funds.  Private funds.  Donated materials and services (e.g., IN-KIND services, FORCE-ACCOUNT LABOR).  Value of donated land (for ACQUISITION PROJECTS only).  Federal funds. Ineligible MATCH Source  State funds Rules regarding MATCH  MATCH can only be spent on ELIGIBLE COSTS.  INDIRECT COSTS cannot be used as MATCH.  The GRANT and the required MATCH amounts combined cannot pay for more than 25% of PRE-CONSTRUCTION COSTS (See ELIGIBLE COSTS chart on page 41) of the total HCF PROJECT. Important Amounts to Know HCF APPLICATION GUIDE 17 TRAILS    Page 241 _____________________ _____________________ _____________________ GRANT Request Amount $ (Cannot exceed 50% of TOTAL PROJECT COST) + Required MATCH Amount $ (Must be a minimum of 100% of GRANT amount) = Total HCF PROJECT Cost $ (GRANT + Required MATCH = HCF PROJECT) How to calculate GRANT amount and MATCH amount based on the TOTAL PROJECT COST Multiply the total cost of the PROJECT by .50 to obtain the maximum GRANT amount and minimum required MATCH amount Example: Cost of total PROJECT is $120,000 Multiply by .50 = $60,000. This is the maximum GRANT amount and minimum MATCH amount. HCF APPLICATION GUIDE 18 TRAILS 0    Page 242 GRANT SCOPE/Cost Estimate Form GRANT SCOPE: GRANT SCOPE items – PRE-CONSTRUCTION costs HCF Grant Required MATCH Total Subtotal: $ $ GRANT SCOPE items – ACQUISITION or CONSTRUCTION costs HCF Grant Required MATCH Total Subtotal: $ $ Total: $ $ TOTAL PROJECT COST $ APPLICANT’s MATCH Sources (by name and date committed) Total Total of MATCH Sources Notes:  This form will be used to establish the expected GRANT deliverables  All of the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed on this form must be completed and open to the public before final grant payment is approved.  MATCH must be committed at the time of application. HCF APPLICATION GUIDE 19 TRAILS    Page 243 Land Tenure Requirements and Form The APPLICANT must satisfy one of the following land tenure requirements for the HCF Program at the time of application. The land tenure requirements below do not apply to ACQUISITION PROJECTS. Fee-Simple Ownership If the PROJECT site is owned in fee simple by the APPLICANT, the APPLICANT provides one of the following, indicating that the APPLICANT is the land owner:  A copy of relevant ownership documents, (Grant Deed, Quitclaim Deed, etc.), indicating the APPLICANT has title to the property. OR  Deed recordation number(s) on the application form or on a separate sheet attached to the application fo rm. The recordation numbers are found on the ownership deeds, or may be obtained through the applicable county recorder’s office. Non-Ownership If the APPLICANT does not own the PROJECT site in fee simple, the APPLICANT must provide the following:  A land tenure document (lease, agreement, Memorandum of Understanding, etc) that, at a minimum, addresses all the elements of the Land Tenure Form (see page 22)  A completed L and Tenure Form (see page 22) Alternate Requirements If the land tenure agreement is an unsigned draft at the time of application, the APPLICANT must provide the following:  A complete Land Tenure Form (see page 22)  A copy of the draft land tenure document  A letter from the APPLICANT which confirms the APPLICANT’s intention to sign the proposed land tenure agreement should the GRANT be awarded.  A corresponding letter from the landowner which confirms an intention to sign the proposed land tenure agreement should the GRANT be awarded. If a GRANT is awarded, the APPLICANT must send a signed land tenure agreement to OGALS before OGALS can sign the GRANT CONTRACT. HCF APPLICATION GUIDE 20 TRAILS    Page 244 If the APPLICANT cannot meet the 10 or 20 year-term requirement at the time the application is submitted, the APPLICANT must provide the following:  A letter from the land owner which: o States the land owner’s policy prohibiting long-term land tenure documents, if applicable o Describes the history of the APPLICANT’s use of the property. o States a commitment to continue to renew the land tenure document with the APPLICANT in incremental periods to satisfy the 10 or 20 year land tenure requirement, absent any unforeseen circumstances.  A letter from the APPLICANT, signed by the AUTHORIZED REPRESENTATIVE, which states the APPLICANT’s intention to renew the land tenure document with the land owner in incremental periods to satisfy the 10 or 20 year land tenure term requirement. NOTE: For all land tenure documents, if the land owner does not renew the document, and the GRANTEE cannot comply with the time period stated in the CONTRACT, OGALS may hold the GRANTEE in breach of CONTRACT. This is covered in the Use of Facilities section reproduced below. The entire CONTRACT, including all provisions, can be found in the GRANT Administration Guide. Use of Facilities  The GRANTEE agrees that the GRANTEE shall use any property acquired, enhanced, restored, or developed with GRANT monies under this agreement only for the purposes of the GRANT and no other use, sale, or other disposition shall be permitted except as authorized by a specific act of the legislature in which event the property shall be replaced by the GRANTEE with property of equivalent value and usefulness as determined by the state.  The property acquired, enhanced, restored, or developed may be transferred to another eligible entity only if the successor entity assumes the obligations imposed under this agreement and with written approval of the state. HCF APPLICATION GUIDE 21 TRAILS    Page 245 _________________ ..................................................... ____ ..................................................................... ____ ................................................................................. ____ ................................................................ ____ .......................................... ____ ............................................................... ____ Land Tenure Form This form is required for development projects. In addition, the applicant must attach a copy of the land tenure document. Type of Agreement o Identify the type of agreement, e.g., agreement, lease, joint powers agreement, easement, memorandum of understanding, etc. Parties to the Signed Agreement Page o Highlight the sections which identify the parties to the agreement. o The agreement must be signed by all parties. Term of the Agreement Page o All grant amounts up to and including $100,000 require at least 10 years of land tenure. o All grant amounts greater than $100,000 require at least 20 years of land tenure. o OGALS will start counting the 10 or 20 year land tenure requirement from the date of appropriation. Renewal Clause Page o The renewal clause must include an option, which can be non-binding, for the applicant/grantee to renew the agreement beyond the original 10 or 20 year term requirement. Termination (Revocability) Page Any of the following is acceptable: o No termination clause - the agreement is non-revocable. o The termination clause may specify that the agreement is revocable: For breach of the contract provisions, that is, for cause. By mutual consent. The following is not acceptable: A termination clause that allows the land owner to revoke the agreement without cause (at will). Site Control Roles and Responsibilities Page o The applicant must have the authority to construct, operate, and maintain the project in accordance with the contract provisions. Roles and Responsibilities Page o The agreement must authorize the applicant to proceed with the construction project. The applicant may delegate construction to other entities. o The agreement gives the applicant permission to operate and maintain the project site. The applicant may delegate these roles to other entities. HCF APPLICATION GUIDE 22 TRAILS    Page 246 CEQA Instructions and Form The APPLICANT is required to comply with CEQA. The APPLICANT must check with the local city or county planning agency for more information, prior to submitting the APPLICATION PACKET. The APPLICANT may demonstrate compliance with CEQA by providing a CEQA Certification Form, signed by the AUTHORIZED REPRESENTATIVE, and either:  a copy of the Notice of Exemption,  a copy of the Notice of Determination,  other documentation of CEQA PROJECT approval by the Lead Agency as appropriate. HCF APPLICATION GUIDE 23 TRAILS    Page 247 _____________________________________________________________________   _________________ ______________________ ________________ ______________________________________________________ (____) _________ __________________________________________ ________________________ ___________ __________________________ California Environmental Quality Act (CEQA) CEQA Compliance Certification Form Grantee:Project Name: Project Address: ______________________ ______________ _______________________________________________________ When was CEQA analysis completed for this Project? Date: What document(s) were filed for this Project’s CEQA compliance: (check all that apply) Initial Study Notice of Exemption Negative Declaration Mitigated Negative Declaration Environmental Impact Report Notice of Determination Other (letter, etc.): Note: If a Master Environmental Impact Report was used to comply with CEQA you are certifying that the project is covered in adequate detail to allow the project’s construction or acquisition. Attach the Notice of Exemption or the Notice of Determination as appropriate. If these forms were not completed, attach a letter from the lead agency explaining why. Lead Agency Contact Information: Lead Agency Name: Contact Person: Mailing Address: Phone: Email: Certification: I hereby certify that the lead agency listed above has determined that it has complied with the California Environmental Quality Act (CEQA) for the project identified above and that the Project is described in adequate and sufficient detail to allow the project’s construction or acquisition. I represent and warrant that I have full authority to execute this CEQA Compliance Certification on behalf of the lead agency. I declare under penalty of perjury that the foregoing certification of CEQA Compliance for the above named project is true and correct. Authorized Representative (Signature) Date Authorized Representative (Printed Name and Title) HCF APPLICATION GUIDE 24 TRAILS    Page 248 PROJECT COMPLETION Schedule Provide a PROJECT COMPLETION schedule that includes the proposed PROJECT’S key milestones, including the following (as applicable):  Partner agreements  Non land-tenure leases or agreements  Permits  Construction beginning and end dates Site Plan Provide a drawing or depiction indicating scale, PROJECT orientation (north-south), what improvements the GRANTEE will make, where the improvements will be, and the approximate square footage of any buildings that are part of the GRANT SCOPE. The plan should also indicate access points to the site and the location of any interpretive signs. Topographic Map Submit a topographic map (APPLICANT to specify scale) that is detailed enough to identify the PROJECT elements as described in the GRANT SCOPE and include all parcels (owned or leased) that are part of the PROJECT site. As applicable, depict the PROJECT in relation to WILDLIFE resources such as vegetated areas, creeks, and other features including archeological sites, and existing roads and TRAILS. See the OGALS website at www.parks.ca.gov/grants, and follow the link to “Annual Programs” in the shaded box on the right and then to the HCF Program link. Then click on “Website Links” for the link to the Topographic Map. NOTE: An APPLICANT may combine the site plan and topographic map into one document, as long as all the elements mentioned in both the site plan and topographic map instructions above are present on the document. PROJECT Location Map Provide a map (city or county) showing highway and street access to the PROJECT site, and with enough detail to allow a person unfamiliar with the area to locate the PROJECT. Acquisition Schedule For ACQUISITION PROJECTS, provide an ACQUISITION schedule outlining the acreage and parcel number(s) to be acquired, estimated ACQUISITION date and estimated value of each parcel to be acquired (see sample on the following page). If applicable, include the estimated relocation costs. HCF APPLICATION GUIDE 25 TRAILS    Page 249 Acquisition Schedule Form (To be submitted with the Application) Assessor’s Parcel No. Acreage Estimated Date of Acquisition Estimated Value of Land to be Acquired (b) Estimated Value of Improvements to be Acquired (c) Estimated Cost of Relocation Total Estimated Cost (d) (a) Total acres: Total Estimated Cost: Costs other than land (e): $ Grand Total: $ a) Use additional rows if ACQUISITION involves more than one parcel. b) “Estimated value of land to be acquired”. APPLICANTS should obtain an appraisal of real property before the initiation of negotiations. OGALS cannot pay more for an ACQUISITION than the appraised value. OGALS cannot participate in transactions where property is being purchased at a price that exceeds the appraised value, even when OGALS is only contributing an amount equal to or less than the appraised value (the value of a property as determined by an appraisal that includes a written concurrence from an independent third party appraiser.) Prior to GRANT payment, GRANTEES must provide an appraisal supporting the purchase price and a written concurrence from an independent third party appraiser. c) Estimated value of improvements to be acquired refers to buildings or other structures on the land being acquired. d) “Total estimated cost” refers to the total estimated value of the land, the estimated relocation costs, and the estimated value of improvements to be acquired. e) From GRANT SCOPE/Cost Estimate Form. For ACQUISITION PROJECTS, this cannot exceed more than 25% of the GRANT amount. County Assessor’s Parcel Map and Willing Seller Letter  For ACQUISITION PROJECTS, provide a county assessor’s parcel map showing the parcel(s) to be acquired. The parcel numbers shown on the parcel map must match those on the ACQUISITION schedule, and HCF APPLICATION GUIDE 26 TRAILS    Page 250  Provide a letter from the land owner(s) indicating the intent to sell the property or to negotiate. The letter does not need to include legally binding language. OR  For permanent easements, provide a county assessor’s parcel map showing the parcel(s) to be acquired. The parcel numbers shown on the parcel map must match those on the ACQUISITION schedule, and  Submit a copy of the proposed easement language. Permanent easement agreements must guarantee the authority to use the property for the purposes specified in the application form. PROJECT Summary Provide a synopsis (one-page maximum) in narrative format that explains the PROJECT, including any CAPITAL IMPROVEMENTS to be made to the PROJECT site. If appropriate, describe how the proposed PROJECT will be part of a larger project. The summary will not be scored. PROJECT Proposal Provide a written proposal which answers each question or responds to each statement in the PROJECT proposal portion of the APPLICATION Guide as it pertains to the PROJECT. Leases or Agreements Provide a list of all other leases, agreements, memoranda of understanding, etc., affecting PROJECT lands or the operation and maintenance thereof, excluding those relevant to land tenure (if applicable). Required Regulatory Permits Provide a list of existing and additional required permits, the status of each, and indicate when permit approval is expected. Examples include:  State Lands Commission  San Francisco Bay Conservation and Development Commission  Fish and Game Permits  Army Corps of Engineers Land Management Plan for PROJECT lands previously acquired with HCF funds If the APPLICANT proposes a PROJECT on land that was previously acquired with HCF funds, describe the management plan for those PROJECT lands. The plan should include efforts to reasonably reduce possible conflicts with neighboring land use and landowners, including agriculturalists. Photos of PROJECT Site Submit up to four 8½” x 11” pages of photos of the PROJECT site sufficient to show the area(s) to be acquired, or enhanced, or restored, with a caption to describe and identify the photo. Conservation Corps Involvement, Instructions, and Form  To the extent practicable, the APPLICANT is required to utilize the services of the C.C.C. and the CERT. CORPS.  The APPLICANT is required to contact both the C.C.C. and the CERT. CORPS to obtain feedback on whether either can participate in the PROJECT. HCF APPLICATION GUIDE 27 TRAILS    Page 251  The participation of both the C.C.C. and the CERT. CORPS is not required to receive maximum points in Criterion 10 (see page 40).  The APPLICANT should use two copies of this form to obtain written feedback from both the C.C.C. and the CERT. CORPS simultaneously.  The copies must be included in the APPLICATION PACKET. HCF APPLICATION GUIDE 28 TRAILS    Page 252       OFFICE OF GRANTS AND LOCAL SERVICES HABITAT CONSERVATION FUND (HCF) PROGRAM Documented Contact with CCC and Certified Local Conservation Corps Required for HCF Applications Applicants complete the upper portion - Corps complete the bottom portion Project Title: SEE ATTACHED HCF APPLICATION FORM PROJECT TYPE (check one below) Riparian Anadromous Salmonids and Trout Wetlands Trails HCF APPLICANT (agency, address, phone, and fax) Grant Request Amount $ _________________ HCF APPLICANT CONTACT PERSON (address, phone, email and fax) Conservation Corps Contacts For Habitat Conservation Fund Projects AGENCY CCC CONTACT TITLE EMAIL ADDRESS California Conservation Corps (C.C.C.) Chief of Field Operations See www.parks.ca.gov/grants, click “Annual Programs” in the shaded box on the right and then the HCF Program link. Then click on “Website Links” for the links to the CCC. California Association of Local Conservation Corps Association Manager See www.parks.ca.gov/grants, click “Annual Programs” in the shaded box on the right and then the HCF Program link. Then click on “Website Links” for the link to the Local Conservation Corps. A Corps can participate on the following items of work: Name of Corps: _______________________________ Corps Contact _______________________________ (Name) ___________________________ _____________________________________________ (Phone number) Signature A Corps cannot participate on the project for the following reasons: Tasks/Scope of Work outside the skill set of the Corps Project Distance/Logistics Financial/Budgetary Reasons Grant scope too limited Other _________________________________________________________________________ Name of Corps: _______________________________ ________________________________ Corps Contact (Name) ___________________________ _____________________________________________ (Phone number) Signature HCF APPLICATION GUIDE 29 TRAILS    Page 253 V. PROJECT SELECTION CRITERIA PROJECT Proposal Instructions The APPLICANT must:  Respond to the criteria in the order listed in this APPLICATION Guide.  Provide a written response to each question or statement as it pertains to the PROJECT. If a particular question or statement does not apply to the PROJECT, indicate as such with “N/A” (not applicable), and a brief explanation as to its inapplicability.  Limit the PROJECT Proposal to no more than 15 pages, 8 ½” x 11” paper, single-sided, double-spaced, with 12-point font. It is not necessary to include the questions in your responses. Attachments do not count as part of the 15 pages. Margins should be sufficient for OGALS to easily read the proposal.  Cite studies, reports or other data that support the responses, where appropriate. PROJECT Proposal Introduction The information provided in the PROJECT proposal will allow OGALS to evaluate the competing GRANT applications. In addition to striving for objectivity and uniformity in evaluating proposals, OGALS will make an effort to provide equitable geographic spread of funds, provided that sufficient well-qualified proposals exist. All PROJECTS from all seven funding categories compete for the approximately $2 million dollars available annually. There are a total of 100 points possible for each PROJECT proposal. Overview of Criteria and Point Values 1. Threat or Need (20 points/15 points) 2. Meeting the Threat or Need (15 points) 3. Site Access (10 points) 4. Stakeholders (10 points) 5. APPLICANT Capacity (15 points) 6. Connections (10 points) 7. Sustainable Design (10 points) 8. Interpretive Opportunities (5 points) 9. TRAIL Plan (5 points) 10. Conservation Corps Involvement (5 points) HCF APPLICATION GUIDE 30 TRAILS    Page 254 ............................................................. ................................................................ ................................................................... ................................................................ .............................................................. .................................................................. .................................................................... ................................................................ 1. Threat or Need (20 points/15 points) A. Threat (for ACQUISITION PROJECTS) (20 points) Legislation requires that, to the extent practicable, PROJECTS be considered for the ACQUISITION of WILDLIFE corridors, urban TRAILS, or nature interpretation programs, which bring urban residents into PARK and/or WILDLIFE AREAS. Describe any existing or potential harm or danger to the PROJECT site and the overall consequences if the ACQUISITION cannot occur. The maximum number of points will be awarded to PROJECTS where a significant threat to the PROJECT site exists. There is a significant threat 20-14 points There is a moderate threat 13-7 points There is a minimum threat 6-1 points The APPLICANT did not respond 0 points OR B. Need (for DEVELOPMENT PROJECTS) (15 points) Describe the WILDLIFE AREA which is currently inaccessible to urban residents. This area is either without a TRAIL or TRAIL connection, and needs one, or has a TRAIL or TRAIL connection with major design/construction deficiencies. The maximum number of points will be awarded to PROJECTS where a significant need exists. There is a significant need 15-11 points There is a moderate need 10-6 points There is a minimum need 5-1 points The APPLICANT did not respond 0 points HCF APPLICATION GUIDE 31 TRAILS    Page 255 .......................................................... ............................................................ .............................................................. ............................................................ 2. Meeting the Threat or Need (15 points) Describe how the PROJECT will address the deficiencies identified in Criterion #1 by:  Providing new TRAIL(S) in or to a PARK and/or WILDLIFE AREA that is currently without TRAILS OR  Reconstructing current TRAIL(S) in or to a PARK and/or WILDLIFE AREA with major design/construction deficiencies to minimize environmental impacts. For ACQUISITION PROJECTS, respond as per the planned TRAIL use. The maximum number of points will be awarded to PROJECTS which significantly increase TRAIL opportunities for urban residents to experience WILDLIFE, or minimize environmental impacts caused by eroded TRAILS in a PARK and/or WILDLIFE AREA. PROJECT will significantly increase TRAIL opportunities for urban residents, or will minimize environmental impacts 15-11 points PROJECT will moderately increase TRAIL opportunities for urban residents, or will minimize environmental impacts 10-6 points PROJECT will minimally increase TRAIL opportunities for urban residents, or will minimize environmental impacts 5-1 points PROJECT will not increase TRAIL opportunities, will not minimize environmental impacts, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 32 TRAILS    Page 256 ............................................................................. 3. Site Access (10 points) Per the HCF Program legislation, the public should have access to the PROJECT sites except when that access may interfere with HABITAT protection. Describe the APPLICANT’s plans for future access that will occur as a result of PROJECT COMPLETION, providing details on the five items below. a) Reasonable entrance fees, parking fees, membership fees, activity fees, or no fees b) Onsite or close-by parking c) Easily available public transportation, bike lanes, or TRAILS d) Flexible hours (hours that accommodate participants) e) Solutions to any physical, financial, and/or cultural barriers/obstacles to PROJECT site For ACQUISITION PROJECTS, the APPLICANT’s score will be based on a description of the APPLICANT’s plans for future user access that will occur after ACQUISITION. If the APPLICANT anticipates a time delay between PROJECT COMPLETION and providing access, address this issue. The maximum number of points will be given to PROJECT site(s) that are accessible via all five of the items above. The PROJECT site is accessible via all five of the items above 10 points ............................ The PROJECT site is accessible via four of the five items above 8 points .......................... The PROJECT site is accessible via three of the five items above 6 points ........................ The PROJECT site is accessible via two of the five items above........................... 4 points The PROJECT site is accessible via one of the five items above 2 points .......................... The APPLICANT did not respond 0 points HCF APPLICATION GUIDE 33 TRAILS    Page 257 .................................................................................... 4. Stakeholders (10 points) The APPLICANT should focus the response to this criterion on efforts to solicit input, not on the number of interested parties solicited. Describe the efforts to involve interested parties (community-based stakeholders, potential users, public agency partners, and/or community-based non-profit partners) in PROJECT planning and/or implementation. A concerted effort would include the following descriptions: a) Methods used to notify interested parties of the input opportunity b) Methods used to obtain the interested parties’ ideas c) How the interested parties’ ideas were incorporated in PROJECT design and/or implementation The maximum number of points will be awarded to APPLICANTS which, within the last two years prior to the application due date, made a concerted effort to involve the broadest representation of interested parties in the PROJECT planning and implementation process. The APPLICANT made a concerted effort to involve interested parties 10-8 points ............. The APPLICANT made a moderate effort to involve interested parties 7-5 points ................ The APPLICANT made a limited effort to involve interested parties 4-1 points ..................... The APPLICANT made no effort to involve interested parties, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 34 TRAILS    Page 258 ........................................ .................................................. ........................................................................................................... 5. APPLICANT Capacity (15 points) For ACQUISITION PROJECTS Describe the APPLICANT’s ability to complete an ACQUISITION, based on the APPLICANT’s knowledge and/or experience of the process to: a) Identify the appropriate and available property(ies) b) Negotiate terms of sale with the land owner(s) c) Secure the appropriate agency/agent(s) to facilitate escrow transactions OR For ENHANCEMENT or RESTORATION PROJECTS Describe the APPLICANT’s ability to complete the PROJECT, based on a comprehensive management process. The APPLICANT will discuss its ability as pertaining to items a – c below: a) Design the PROJECT to maximize sustainability b) Manage PROJECT COMPLETION schedule to ensure the timely completion of milestones c) Monitor PROJECT outcomes to ensure they remain at intended standards In addition to the information provided for this criterion, OGALS will review its own records and consider the APPLICANT’s performance history with OGALS as part of the PROJECT selection process. This includes, but is not limited to, a review of the APPLICANT’s ability to:  Complete previous GRANT-funded PROJECTS within the GRANT PERFORMANCE PERIOD  Meet all post-award requirements including timely submission of PROJECT STATUS REPORTS and payment requests  Operate and maintain GRANT-funded sites The maximum number of points will be awarded to APPLICANTS that demonstrate significant capacity to complete the PROJECT by addressing items a-c above. The APPLICANT demonstrates significant capacity 15-11 points The APPLICANT demonstrates moderate capacity 10-6 points ............................................ The APPLICANT demonstrates limited capacity 5-1 points The APPLICANT demonstrates no capacity, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 35 TRAILS    Page 259 ........................................ ................................................ ............................................... 6. Connections (10 points) The Legislation encourages bringing urban residents into PARKS and/or WILDLIFE AREAS. The Legislation does not define “urban residents”. Therefore, an APPLICANT can consider population centers involving homes, schools, and workplaces as areas where urban residents congregate, and where a TRAIL can originate in connecting people to WILDLIFE AREAS. Additionally, a TRAIL may go through population centers to provide access to PARKS and/or WILDLIFE AREAS. Describe how the TRAIL connects people to PARKS and/or WILDLIFE AREAS. Discuss the connection(s) in relation to items a) through c) below. a) Neighborhoods b) School sites c) Employment locations For ACQUISITION PROJECTS, respond as per planned TRAIL use. The maximum number of points will be awarded to PROJECTS which include all three locations above. PROJECT provides connection(s) to all three locations 10 points PROJECT provides connection(s) to two locations 7 points PROJECT provides connection(s) with one location 3 points No connection(s), or the APPLICANT did not respond ............................................. 0 points HCF APPLICATION GUIDE 36 TRAILS    Page 260 …………....................................................................................................... …………....................................................................................................... ...................................................................................................................... ............................................................................. 7. Sustainable Design Features (10 points) Describe how the PROJECT will use each of the sustainable design features listed below. Design features which are not applicable to the PROJECT should be so noted and will not have an impact on the score. a) Curvilinear design that optimizes the use of appropriate placement of TRAIL alignments following the topographic contours. b) TRAIL grades that are designed according to season of use, soil types and user types to minimize tread erosion and the need for steps and complex TRAIL structures. c) Minimal use of turnpikes, causeways, puncheons/boardwalks, or other structures, unless needed to accommodate curvilinear design. d) TRAIL design that encourages on-TRAIL use and discourages off-TRAIL travel. e) TRAIL design that utilizes recycled materials. f) TRAILS that are hardened or paved to provide appropriate tread firmness for intended user groups in relation to the soil capability, grade, and season of use and expected wear of the tread surface. g) TRAILS that avoid or minimize impacts to protected HABITATS. For ACQUISITION PROJECTS, respond as per the planned TRAIL use. The maximum number of points will be awarded to PROJECTS which incorporate 100% of the applicable sustainable design features. PROJECT will incorporate 100% of the applicable design features above 10 points ………… PROJECT will incorporate 99% -75% of the applicable design features above 8 points PROJECT will incorporate 74% -50% of the applicable design features above 5 points PROJECT will incorporate 49% -25% of the applicable design features above 3 points PROJECT will incorporate 24% -1% of the applicable design features above 1 point ........................................................................................................................ PROJECT will not incorporate any of the applicable design features above, or the APPLICANT did not respond 0 points 8. Interpretation Opportunities (5 points) Describe how the PROJECT will encourage participants to interpret the area(s) on or immediately adjacent to the TRAIL. Interpretation opportunities which are not applicable to the PROJECT should HCF APPLICATION GUIDE 37 TRAILS    Page 261 ................................................................................................ ................................................................................................ ................................................................................................ ................................................................................................ ................................................................................................ ........................................... be so noted and will not have an impact on the score. An optimal PROJECT site would include the following interpretation opportunities: a) Natural b) Cultural c) Historic d) Scenic For ACQUISITION PROJECTS, this criterion will be scored on the APPLICANT’s statement of what planned points of interest will be on or immediately adjacent to the TRAIL after PROJECT COMPLETION. It is recognized that there may be a time period from PROJECT COMPLETION until a future date when such points of interest can be identified. If so, address this issue. The maximum number of points will be awarded to PROJECT sites encompassing all of the applicable interpretation opportunities listed above, or will at PROJECT COMPLETION. PROJECT will incorporate 100% of the applicable interpretation opportunities above 5 points PROJECT will incorporate 99% -75% of the applicable interpretation opportunities above 4 points PROJECT will incorporate 74% -50% of the applicable interpretation opportunities above 3 points PROJECT will incorporate 49% -25% of the applicable interpretation opportunities above 2 points PROJECT will incorporate 24% -1% of the applicable interpretation opportunities above 1 points PROJECT will not incorporate any of the applicable interpretation opportunities above, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 38 TRAILS    Page 262 ............................................................................................................... ..................... 9. TRAIL Plan (5 points) Name the adopted applicable plan(s), and describe the PROJECT’s priority in the plan(s) (local master plan, site development plan, U.S. Fish and Wildlife Service plan, etc.). The maximum number of points will be awarded to PROJECTS which satisfy a high priority need and are discussed in one or more plan(s). PROJECT is a high priority need, and is discussed in detail in one or more plan(s)5 points PROJECT is not mentioned in any plan, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 39 TRAILS    Page 263 .................................... ............. ..................................... .................................................................................... 10. Conservation Corps Involvement (5 points) FOR DEVELOPMENT PROJECTS ONLY The APPLICANT must contact the CALIFORNIA CONSERVATION CORPS (C.C.C.) and the CERTIFIED CONSERVATION CORPS (CERT. CORPS) and document the practicability of the C.C.C. and CERT. CORPS’ involvement with the PROJECT. Use the form on page 29 to document the above contacts. Include the responses from both the C.C.C. and the CERT. CORPS in the APPLICATION PACKET. Describe the outcomes of the APPLICANT’S efforts to obtain C.C.C. and the CERT. CORPS’ assistance with the PROJECT in the criterion response. In addition to notations made on the form (page 29), explain why this assistance can or cannot occur. If the C.C.C. and/or the CERT. CORPS offers to assist, and the APPLICANT denies this assistance, the APPLICANT must provide justification explaining the denial. The maximum number of points will be awarded to an APPLICANT which provides completed forms, including contact information and signatures from both the C.C.C. and the CERT. CORPS, and the contact results in Conservation Corps participation. The APPLICANT contacted the Conservation Corps and provided completed forms, and the contact will result in Conservation Corps participation 5 points The APPLICANT contacted the Conservation Corps and provided partially completed forms, but the contact will not result in Conservation Corps participation 4 points The APPLICANT contacted the Conservation Corps and provided partially completed forms, with its own agency information and signature only 1 point The APPLICANT did not contact the Conservation Corps or provide forms, or the APPLICANT did not respond 0 points HCF APPLICATION GUIDE 40 TRAILS    Page 264 VI. ELIGIBLE COSTS This section provides rules and examples of ACQUISITION COSTS, PRE-CONSTRUCTION COSTS, and CONSTRUCTION COSTS. Only direct costs are eligible in the HCF Program. ACQUISITION COSTS The following provide examples of ELIGIBLE COSTS for ACQUISITION. ACQUISITION COSTS (Up to 100% of GRANT and MATCH amounts) EXAMPLES Purchase price of the property and other activities necessary to complete the ACQUISITION.  Appraisals, surveys  Preliminary title reports  Title Insurance fees  Escrow fees and purchase price  Relocation costs: costs resulting in displacement of tenants (not willing sellers or GRANTEES) pursuant to Government Code §§7260 – 7277.  PROJECT/GRANT administration and accounting  Deed Restriction: costs related to creating and recording the Deed Restriction. For ENHANCEMENT, RESTORATION, or development PROJECTS where the PROJECT site is owned in fee simple by the GRANTEE, the Deed Restriction is required before any payment is approved for construction costs (see GRANT Administration Guide). HCF APPLICATION GUIDE 41 TRAILS    Page 265 PRE-CONSTRUCTION COSTS Pre-construction is the phase that includes planning, design, construction documents, and permits necessary before construction can begin. No more than 25% of the GRANT and MATCH amounts combined may be spent on PRE-CONSTRUCTION COSTS. For the purpose of the GRANT, PRE-CONSTRUCTION COSTS occur:  during the planning, design, and permit phase of the PROJECT, before construction can begin, and  end when ground-breaking construction activities such as site preparation, grading, or gutting begins. PRE-CONSTRUCTION COSTS (Maximum 25% of GRANT and MATCH amounts) EXAMPLES Costs incurred during the planning, design, and permit phase of the PROJECT, before construction begins.  Public meetings/focus groups/design workshop costs  Plans, specifications, construction documents, and cost estimates  Permits  Insurance: Premiums on hazard and liability insurance to cover personnel or property  Bid packages  PROJECT/GRANT administration (excluding grant writing) and accounting.  Conservation Corps costs. HCF APPLICATION GUIDE 42 TRAILS    Page 266 CONSTRUCTION COSTS CONSTRUCTION COSTS start when:  ground-breaking construction activities such as site preparation, grading, or gutting begins after the necessary pre-construction phase has concluded. CONSTRUCTION COSTS EXAMPLES Costs incurred during the construction phase of the PROJECT when ground-breaking construction activities such as site preparation, grading, or gutting begins.  Site preparation, grading, gutting  Foundation work  Purchase and installation of permanent equipment: benches, signs, display boards, etc.  Construction supplies and materials: may be drawn from central stock if claimed costs are no higher than supplies or materials purchased elsewhere.  Equipment (the cost of equipment or vehicle(s) currently owned by the GRANTEE): such equipment or vehicle(s) may be charged to the GRANT for each use. APPLICANT or GRANTEE shall provide a log that describes the activities conducted and the time that the equipment or vehicle is used, as related to the GRANT SCOPE. The log must be signed by the operator or supervisor. APPLICANT or GRANTEE shall provide this log as part of the documentation for a REIMBURSEMENT payment request.  APPLICANT or GRANTEE may also rent or purchase the equipment or vehicle(s), whichever is the most economical use of GRANT funds.  Purchased equipment or vehicle(s): if the equipment is purchased, its residual market value shall be credited to the PROJECT costs upon completion.  Residual market value determination: to determine residual market value, APPLICANT or GRANTEE may consult recognized industry guides for used vehicles such as the “Kelly Blue Book” or a local used vehicle dealer in order to establish a resale price.  Construction management: including site inspections, labor compliance process  PROJECT/GRANT administration and accounting  Miscellaneous costs: other costs incurred during the construction phase, such as transporting materials, equipment, personnel, and communications  Conservation Corps costs HCF APPLICATION GUIDE 43 TRAILS    Page 267 Ineligible costs INELIGIBLE COSTS EXAMPLES Cannot be charged to the GRANT.  Outside the GRANT PERFORMANCE PERIOD - costs incurred before or after the GRANT PERFORMANCE PERIOD  Costs associated with CEQA documents prepared prior to application due date  Costs associated with master plan development  INDIRECT COSTS – overhead business expenses of the GRANTEE’s fixed or ordinary operating costs (rent, mortgage payments, property taxes, utilities, supplies)  Food and beverages  Fundraising  Grant writing  Site maintenance costs  Out-of-state travel  Projects arising from a mitigation ruling affecting another location HCF APPLICATION GUIDE 44 TRAILS    Page 268 VII. DEFINITIONS Capitalized words and terms used in this APPLICATION Guide are defined below. ACQUISITION – to obtain fee simple title of real property or a permanent easement, which gives permanent rights to use the property for the purposes of the GRANT SCOPE. A lease or rental is not considered ACQUISITION. APPLICANT(S) – an entity which does not yet have a fully-executed CONTRACT with OGALS, and is requesting GRANT funding through a COMPETITIVE process. APPLICATION PACKET – the application from and its required attachments listed in the APPLICATION PACKET checklist. APPROPRIATION DATE – when program funding is authorized by the legislature. AUTHORIZED REPRESENTATIVE(S) – the APPLICANT’s /GRANTEE’s designated position authorized in the Resolution to sign all required GRANT documents. The AUTHORIZED REPRESENTATIVE may designate an alternate by informing OGALS in writing. CALIFORNIA CONSERVATION CORPS (C.C.C.) – a State w orkforce development program that employs 18-25 year-olds for environmental conservation or enhancement PROJECTS, fire protection, and emergency response. See the OGALS website at www.parks.ca.gov/grants, and follow the link to “Annual Programs” in the shaded box on the right and then to the HCF Program link. Then click on “Website Links” for the links to the CCC. CAPITAL IMPROVEMENTS – PROJECTS that utilize GRANT funds and required MATCH for ACQUISITION, ENHANCEMENT, RESTORATION, or DEVELOPMENT of land and/or facilities to improve the property’s public usage and access for PARK and recreation purposes. CERTIFIED CONSERVATION CORPS (CERT. CORPS) – nonprofit organizations that are certified by the CCC to provide community and conservation work, education, and job training. See the OGALS website at www.parks.ca.gov/grants, and follow the link to “Annual Programs” in the shaded box on the right and then to the HCF Program link. Then click on “Website Links” and the link will be for “Local Conservation Corps.” CEQA – the California Environmental Quality Act as stated in the Public Resources Code §21000 et seq.; Title 14 California Code of Regulations §15000 et seq. CEQA is a law establishing policies and procedures that require entities to identify, disclose to decision makers and the public, and attempt to lessen significant impacts to environmental and HISTORICAL RESOURCEs that may occur as a result of the entities’ proposed PROJECT. See the OGALS website at www.parks.ca.gov/grants, and follow the link to “Annual Programs” in the shaded box on the right and then to the HCF Program link. Then click on “Website Links” for the CEQA link. COMPETITIVE – a process whereby PROJECTS are ranked and selected based upon program specific criteria. HCF APPLICATION GUIDE 45 TRAILS    Page 269 CONSTRUCTION COSTS – costs incurred when ground-breaking construction activities such as site preparation, grading, or gutting begins, and continuing to the end of the GRANT PERFORMANCE PERIOD. CONTRACT(S) – an agreement between OGALS and the GRANTEE specifying the performance of the GRANT SCOPE within the GRANT PERFORMANCE PERIOD, and other GRANT obligations between OGALS and the GRANTEE. DEVELOPMENT – including, but not limited to, improvement, construction, reconstruction, and/or protection of permanent or fixed features of the property. DPR – the California Department of Parks and Recreation (also known as California State Parks). DISTRICT(S) – any regional PARK or open-space district formed pursuant to Article 3 (commencing with Public Resources Code Section 5500) of Chapter 3 of Division 5 and any recreation and PARK district formed pursuant to Chapter 4 (commencing with Public Resources Code Section 5780) of Division 5. With respect to any community or unincorporated region (which is not included within a regional PARK or open-space district or a recreation and PARK district, and in which no city or county provides PARKS or recreational areas or facilities), “DISTRICT” also means any other district which is 1) authorized by statute to operate and manage PARKS or recreational areas or facilities, 2) employs a full-time PARK and recreation director, 3) offers year-round PARK and recreation services on lands and facilities owned by the district, and 4) allocates a substantial portion of its annual operating budget to PARKS or recreation areas or facilities. ELIGIBLE COSTS – expenses incurred during the GRANT PERFORMANCE PERIOD to complete the GRANT SCOPE approved by OGALS through a fully executed CONTRACT. FORCE-ACCOUNT LABOR – use of the GRANTEE’s employees working on the GRANT SCOPE. FUND – the HABITAT CONSERVATION FUND created by Section 2786 of the Fish and Game Code. GRANT – funds made available to a GRANTEE for completion of the GRANT SCOPE during the GRANT PERFORMANCE PERIOD. GRANTEE(S) – an entity having a fully executed CONTRACT with OGALS. GRANT PERFORMANCE PERIOD – period of time that ELIGIBLE COSTS may be incurred by the GRANTEE and charged to the GRANT, as specified in the fully executed CONTRACT. GRANT SCOPE – the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed in the GRANT SCOPE/Cost Estimate Form that must be completed prior to final GRANT payment. HABITAT(S) – where a given plant or animal species meets its requirements for food, cover, and water in both space and time; may or may not coincide with a single vegetation type. HCF – also known as Habitat Conservation Fund Program. HCF APPLICATION GUIDE 46 TRAILS    Page 270 HISTORICAL RESOURCE(S) – includes, but is not limited to, any building, structure, site, area, place, artifact, or collection of artifacts that is historically or archaeologically significant in the cultural annals of California. INDIRECT COSTS – charges billed as a percentage of PROJECT costs. Such costs are not eligible as MATCH or for REIMBURSEMENT. IN-KIND – donations that are utilized on the PROJECT, which may include local or private funds, materials and/or services. These donations shall be eligible only as MATCH. MAJOR SUPPORT AMENITY – a PROJECT element which is estimated to cost $30,000 or more at the time of application. MATCH – contributions to the PROJECT which may be monetary from any source other than state funds, including funds from federal and non-state local assistance programs; gifts of real property, equipment, and consumable supplies; volunteer services; FORCE-ACCOUNT LABOR; free or reduced-cost use of land, or equipment; and bequests and income from wills, estates, and trusts. Required MATCH is subject to the same ELIGIBLE COSTS requirements as the GRANT unless otherwise specified. HCF GRANT funds cannot be considered as MATCH. MINOR SUPPORT AMENITY – a PROJECT element which is estimated to cost less than $30,000 at the time of application. OGALS – DPR’s Office of Grants and Local Services. PRE-CONSTRUCTION COSTS – costs incurred subject to the 25% cap on the GRANT during the planning, design, and permit phase of the PROJECT before construction can begin. PARK(S) – means a tract of land with outstanding scenic, natural, open-space, or recreational values, set apart to conserve natural, scenic, cultural, or ecological resources for present and future generations, and to be used by the public as a place for rest, recreation, education, exercise, inspiration, or enjoyment. PROJECT – the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed in the GRANT SCOPE/Cost Estimate Form. PROJECT COMPLETION – when the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed in the GRANT SCOPE /Cost Estimate Form are complete and the facilities are open and useable by the public. With approval by OGALS, PROJECT COMPLETION may occur before the facilities are open and useable by the public. PROJECT OFFICER – an OGALS employee who acts as a GRANT administration contact for APPLICANTS and GRANTEES. RECREATION FEATURE(S) – a GRANT SCOPE element; can either be a part of active or passive recreation. Land ACQUISITION may also be a RECREATION FEATURE. REIMBURSEMENT – GRANT payment made to the GRANTEE after the GRANTEE incurred costs by making a payment to a contractor or vendor. HCF APPLICATION GUIDE 47 TRAILS    Page 271 STATUS REPORTS – documents issued by OGALS that require the GRANTEE to provide updates of GRANT SCOPE expenditures incurred and activities undertaken during the GRANT PERFORMANCE PERIOD. TOTAL PROJECT COST – the combined dollar amount of the HCF GRANT and required MATCH used to complete the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed in the GRANT SCOPE/Cost Estimate Form. TRAILS – a thoroughfare or track for pedestrians (including assistive mobility devices), equestrian, or bicycling activities to access WILDLIFE AREAS. WILDLIFE – indigenous flora and fauna. WILDLIFE AREAS – locations where indigenous flora and fauna are predominant. HCF APPLICATION GUIDE 48 TRAILS    Page 272 .... ........... ................. ......... ........................................ .. .... ........................................... ............ ........... ................. ..... ........................... ................................ ................................. ................................ ...................... ........................................ ............................. ................................ ..................................... .... .... ............................. ............................. ............................................. ............... ..................... ... ... ........................ ................ ........................... .......................................... . ....................................................... .. ................ ... .... .......................... VIII. INDEX ACQUISITION 4, 5, 7, 10, 11, 12, 15, 17, 19, 20, 24, 25, 26, 27, 31, 32, 33, 35, 36, 37, 38, 41, 45, 48 Acquisition Schedule 25, 26 APPLICANT .... 7, 9, 11, 12, 13, 14, 15, 16, 17, 19, 20, 21, 22, 23, 25, 27, 28, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 45, 48 Application Instructions and Form.11 APPLICATION PACKET 9, 10, 12, 23, 28, 40, 45 APPLICATION PACKET Checklist 10 APPROPRIATION DATE 45 AUTHORIZED REPRESENTATIVE . 11, 13, 21, 23, 45 CALIFORNIA CONSERVATION CORPS (C.C.C.)28, 40, 45 CAPITAL IMPROVEMENTS 27, 45 CEQA 10, 11, 23, 45 CEQA Instructions and Form 23 CERTIFIED CONSERVATION CORPS (CERT. CORPS) 28, 40, 45 COMPETITIVE 45 CONSTRUCTION COSTS . 18, 19, 41, 42, 43, 46, 47 CONTRACT 6, 13, 14, 15, 20, 21, 22, 45, 46 County Assessor’s Parcel Map and Willing Seller Letter 27 DEVELOPMENT 4, 7, 11, 15, 16, 22, 31, 39, 44, 45, 46 DISTRICT 46, 47 DPR 2, 46, 47 Eligible APPLICANTS 7 ELIGIBLE COSTS 17, 18, 41, 46, 47 Eligible PROJECTS 7 FORCE-ACCOUNT LABOR 17, 46, 47 FUND 5, 8, 17, 46 GRANT 2, 6, 10, 11, 12, 13, 15, 16, 17, 18, 19, 20, 21, 22, 25, 26, 30, 35, 41, 42, 43, 44, 45, 46, 47, 48 GRANT PERFORMANCE PERIOD 6, 15, 35, 44, 46, 48 GRANT SCOPE . 12, 15, 16, 17, 43, 46, 47, 48 GRANT SCOPE/Cost Estimate Form, MATCH Instructions 15 GRANTEE(S) 16, 17, 21, 22, 25, 44, 45, 46, 48 HABITAT(S) 5, 8, 14, 33, 46, 47 HCF . 7, 10, 17, 18, 20, 27, 33, 41, 47, 48 HISTORICAL RESOUCE 47 INDIRECT COSTS 18, 47 Ineligible PROJECTS 7 IN-KIND 17, 47 Land Management Plan for PROJECT lands previously acquired with HCF funds 27 Land Tenure Requirements and Form 20 Leases or Agreements 10, 27 MAJOR SUPPORT AMENITY 11, 12, 15, 16, 17, 19, 47, 48 MATCH .. 6, 10, 14, 15, 17, 18, 19, 27, 45, 47, 48 MINOR SUPPORT AMENITY 16, 47 OGALS 2, 17, 20, 30, 35, 45, 46, 47, 48 Photos of PROJECT Site 28 PROJECT(S) 6, 7, 9, 10, 11, 12, 14, 15, 16, 17, 18, 20, 22, 23, 24, 25, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 45, 47, 48 PROJECT COMPLETION 35 PROJECT COMPLETION Schedule 10, 25 HCF APPLICATION GUIDE 49 TRAILS    Page 273 PROJECT Location Map ................ ................. ... .... ...................................... ........ ............................ .. ................................. ........................... ........................... ..................... ............................. ....................... 10, 25 PROJECT Proposal 10, 27, 30 PROJECT Proposal Instructions 30 RECREATION FEATURE(S)11, 15, 16, 17, 48 REIMBURSEMENT 47, 48 Required Regulatory Permits 10, 27 Resolution Instructions and Form 13 RESTORATION 12, 35 Site Plan 10, 25 STATUS REPORTS 35, 48 The HABITAT CONSERVATION FUND Program Process . 8 Topographic Map 10, 25 TOTAL PROJECT COST 16, 48 TRAIL 4, 7, 15, 16, 30, 31, 32, 36, 37, 38, 48 WILDLIFE 4, 5, 6, 7, 14, 25, 31, 32, 36, 48 WILDLIFE AREAS 32, 48 HCF APPLICATION GUIDE 50 TRAILS    Page 274 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Kelly Guerra, Special Districts Analyst SUBJECT:Consideration to Approve and Adopt Resolutions Certifying the Results of Elections and Adding Annexation No’s. 2023-3, 2023-4, 2023-5, and 2023-6 to Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga. (RESOLUTION NOS. 2023- 046, 2023-047, 2023-048 and 2023-049) (CITY) RECOMMENDATION: It is recommended that the City Council approve and adopt the Resolutions Certifying the Results of Elections and Adding Annexations No. 2023-3, 2023-4, 2023-5, and 2023-6 to Community Facilities District No. 2022-01. BACKGROUND: The City Council approved Resolution No. 2022-063 (the “Resolution Authorizing Future Annexation”) authorizing the future annexation of territory to Community Facilities District No. 2022-01 (Street Lighting Services) (the “CFD 2022-01”) to provide maintenance and services to streetlights, traffic signals, and appurtenant facilities for new development. The City conditions property owners to annex such properties into the existing CFD 2022-01 to fund street light service and maintenance. In April 2023, the Property Owners signed an Annexation Proceeding Deposit Agreement to initiate the annexation process. ANALYSIS: In May 2023, the Property Owners submitted their Consent and Waivers and their Official Ballots, one for each annexation, to the City Clerk’s Office Election Official. The Election Official has canvassed the ballots and completed the statement of votes cast (See Exhibit “A” of their respective Resolution). The Property Owners cast their vote unanimously in favor of the special tax levy for CFD 2022-01. Adoption of the Resolutions constitutes the City Council’s formal action certifying the election results and adding the Annexation Territories to CFD 2022-01 and directs the recordation of an amendment to the existing Notice of Special Tax Lien. By recordation of this amendment, prospective purchasers of the property within the Annexation Territories will have notice of the special tax obligation affecting such properties. A map showing the property is included in their respective Resolution.    Page 275 Page 2 1 8 3 2 FISCAL IMPACT: CFD 2022-01 was formed to be financially self-sufficient, meaning the revenues generated by the District offset the costs of providing services and can be adjusted annually based on changes in the overall operating costs of streetlights. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s goal to ensure the fiscal sustainability of the City’s special districts. This item also supports the City Council’s core values of intentionally embracing and anticipating the future. ATTACHMENTS: Attachment 1 – Resolution Certifying the Results of an Election and Adding Annexation 2023-3 Attachment 2 – Resolution Certifying the Results of an Election and Adding Annexation 2023-4 Attachment 3 – Resolution Certifying the Results of an Election and Adding Annexation 2023-5 Attachment 4 – Resolution Certifying the Results of an Election and Adding Annexation 2023-6    Page 276 Page 1 of 3 ATTACHMENT 1 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE RESULTS OF AN ELECTION AND ADDING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-01 (STREET LIGHTING SERVICES) OF THE CITY OF RANCHO CUCAMONGA, ANNEXATION NO. 2023-3 WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2023-3 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2023-3 (the "Territory"); and WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and    Page 277 Page 2 of 3 ATTACHMENT 1 3 5 4 3 WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the Territory and designated as Annexation Map No. 2023-3 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows: Section 1. Recitals. The above recitals are true and correct. Section 2. Findings. This legislative body does hereby further determine as follows: A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga. B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f). C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01. Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body. Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory. Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:    Page 278 Page 3 of 3 ATTACHMENT 1 3 5 4 3 A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. Section 6. Effective Date. This Resolution shall become effective upon its adoption. PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2023.    Page 279 A - 1 ATTACHMENT 1 EXHIBIT “A” CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST    Page 280 B - 1 ATTACHMENT 1 EXHIBIT “B” ANNEXATION MAP    Page 281 Page 1 of 3 ATTACHMENT 2 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE RESULTS OF AN ELECTION AND ADDING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-01 (STREET LIGHTING SERVICES) OF THE CITY OF RANCHO CUCAMONGA, ANNEXATION NO. 2023-4 WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2023-4 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2023-4 (the "Territory"); and WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and    Page 282 Page 2 of 3 ATTACHMENT 2 3 5 4 4 WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the Territory and designated as Annexation Map No. 2023-4 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows: Section 1. Recitals. The above recitals are true and correct. Section 2. Findings. This legislative body does hereby further determine as follows: A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga. B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f). C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01. Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body. Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory. Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:    Page 283 Page 3 of 3 ATTACHMENT 2 3 5 4 4 A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. Section 6. Effective Date. This Resolution shall become effective upon its adoption. PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2023.    Page 284 A - 1 ATTACHMENT 2 EXHIBIT “A” CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST    Page 285 B - 1 ATTACHMENT 2 EXHIBIT “B” ANNEXATION MAP    Page 286 Page 1 of 3 ATTACHMENT 3 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE RESULTS OF AN ELECTION AND ADDING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-01 (STREET LIGHTING SERVICES) OF THE CITY OF RANCHO CUCAMONGA, ANNEXATION NO. 2023-5 WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2023-5 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2023-5 (the "Territory"); and WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and    Page 287 Page 2 of 3 ATTACHMENT 3 3 5 4 5 WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the Territory and designated as Annexation Map No. 2023-5 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows: Section 1. Recitals. The above recitals are true and correct. Section 2. Findings. This legislative body does hereby further determine as follows: A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga. B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f). C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01. Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body. Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory. Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:    Page 288 Page 3 of 3 ATTACHMENT 3 3 5 4 5 A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. Section 6. Effective Date. This Resolution shall become effective upon its adoption. PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2023.    Page 289 A - 1 ATTACHMENT 3 EXHIBIT “A” CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST    Page 290 B - 1 ATTACHMENT 3 EXHIBIT “B” ANNEXATION MAP    Page 291 Page 1 of 3 ATTACHMENT 4 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE RESULTS OF AN ELECTION AND ADDING TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2022-01 (STREET LIGHTING SERVICES) OF THE CITY OF RANCHO CUCAMONGA, ANNEXATION NO. 2023-6 WHEREAS, the City Council of the City of Rancho Cucamonga, California (the “City Council”) has previously formed Community Facilities District No. 2022-01 (Street Lighting Services) of the City of Rancho Cucamonga (“CFD No. 2022-01”) pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), as amended, for the purpose of financing certain municipal maintenance services; and WHEREAS, acting pursuant to the Act, the City Council also authorized by the adoption of Resolution No. 2023-6 (the “Resolution Authorizing Future Annexation”) the annexation in the future of territory to CFD No. 2022-01, such territory designated as Future Annexation Area, Community Facilities District No. 2022-01 (the “Future Annexation Area”); and WHEREAS, at this time the unanimous consent to the annexation of certain territory located within the Future Annexation Area to CFD No. 2022-01 has been received from the property owner of such territory, and such territory has been designated as ANNEXATION NO. 2023-6 (the "Territory"); and WHEREAS, less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the Territory, therefore, pursuant to the Act the qualified elector of the Territory shall be the "landowner," as such term is defined in Government Code Section 53317(f), of such Territory and such landowner who is the owner of record as of the applicable election date, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of the parcel of land that landowner owns within such Territory; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the Territory to the qualified elector thereof and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified elector of the Territory; and WHEREAS, the City Clerk of the City of Rancho Cucamonga has caused a ballot to be distributed to the qualified elector of the Territory, has received and canvassed such ballot and made a report to the City Council regarding the results of such canvass, a copy of which is attached as Exhibit “A” hereto and incorporated herein by this reference; and    Page 292 Page 2 of 3 ATTACHMENT 4 3 5 4 6 WHEREAS, at this time the measure voted upon and such measure did receive the favorable vote of the qualified elector of the Territory, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the Territory and designated as Annexation Map No. 2023-6 (the "Annexation Map"), a copy of which is attached as Exhibit “B” hereto and incorporated herein by this reference, has been submitted to this legislative body. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Rancho Cucamonga, California, acting as the legislative body of Community Facilities District No. 2022-01, as follows: Section 1. Recitals. The above recitals are true and correct. Section 2. Findings. This legislative body does hereby further determine as follows: A. The unanimous consent as described in the recitals hereto to the annexation of the Territory to CFD No. 2022-01 has been given by the owner of the Territory and such consent shall be kept on file in the Office of the City Clerk of the City of Rancho Cucamonga. B. Less than twelve (12) registered voters have resided within the Territory for each of the ninety (90) days preceding the election date established for the each of the parcels located within the Territory, therefore, pursuant to the Act the qualified elector for the Territory shall be the "landowner" of the Territory as such term is defined in Government Code Section 53317(f). C. The qualified elector of the Territory has voted in favor of the levy of special taxes on the Territory upon its annexation to CFD No. 2022-01. Section 3. Territory. The boundaries and parcels of property within the Territory and on which special taxes will be levied in order to pay for the costs and expenses of authorized municipal maintenance services are shown on the Annexation Map as submitted to and hereby approved by this legislative body. Section 4. Declaration of Annexation. This legislative body does hereby determine and declare that the Territory, and each parcel therein, is now added to and becomes a part of CFD No. 2022-01. The City Council, acting as the legislative body of CFD No. 2022-01, is hereby empowered to levy the authorized special tax within the Territory. Section 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows:    Page 293 Page 3 of 3 ATTACHMENT 4 3 5 4 6 A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. Section 6. Effective Date. This Resolution shall become effective upon its adoption. PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2023.    Page 294 A - 1 ATTACHMENT 4 EXHIBIT “A” CERTIFICATE OF ELECTION OFFICIAL AND STATEMENT OF VOTES CAST    Page 295 B - 1 ATTACHMENT 4 EXHIBIT “B” ANNEXATION MAP    Page 296 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Matt Marquez, Director of Planning & Economic Development SUBJECT:Consideration of Resolutions Declaring Pursuant to Government Code Section 54221 that Certain Real Properties Owned by the City are Surplus Land and Not Necessary for City Use, Finding that Such Declaration is Exempt from Environmental Review Under the California Environmental Quality Act, and Taking Related Actions Thereto. (RESOLUTION NO. 2023-050, RESOLUTION NO. 2023-051 AND RESOLUTION NO. 2023- 052) (CITY) RECOMMENDATION: Staff recommends that the City Council approve the attached resolutions, including the Notices of Availability subject to non-substantive changes approved by the City Manager and City Attorney, declaring pursuant to Government Code Section 54221 that certain real properties owned by the City are surplus land and not necessary for the City’s use, finding that such declarations are exempt from environmental review under the California Environmental Quality Act, and taking related actions. BACKGROUND: The City of Rancho Cucamonga is the owner in fee simple of certain real properties (“Properties”) located at the following locations: •Northwest corner of East 8th Street and Baker Avenue (APN: 0207-541-60) – this undeveloped property measures approximately 2.31 acres. •Southwest corner of Azusa Court and Milliken Avenue (APN: 0209-272-27) – this parcel measures approximately 1.85 acres and is currently being used as a parking lot. •North of Arrow Route between the Interstate 15 and south of Day Creek Boulevard (APNS: 0229-021-81, 0229-021-80, and 0229-021-91) – this undeveloped property measures approximately 10.55 acres. Under the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The Act provides that land shall be declared either surplus land or exempt surplus land before the City may take action to dispose of it consistent with the City’s policies or procedures.    Page 297 Page 2 1 8 4 9 Under the Act, land is necessary for the City’s use if the land is being used or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations. The Act specifies that the City’s use does not include commercial or industrial uses, and land that is disposed of for the sole purpose of investment or generation of revenue is not necessary for the City’s use. ANALYSIS: The East 8th Street and Baker Avenue site is not currently being used by the City and City staff has evaluated the Property for its potential to be used for City work or operations. Staff has determined that the Property is not suitable for the City’s use. The Azusa Court and Milliken property is currently being used as a parking lot near an existing Metrolink station. Future construction on other parcels in the area, which are not owned by the City, will include additional structured parking. Therefore, this City owned site will no longer be needed to be used for public parking and City staff has determined that the Property is not suitable for other City uses. The site north of Arrow Route between the Interstate 15 and south of Day Creek Boulevard is currently vacant and not being used by the City. City staff also evaluated it for its potential to be used for City work or operations and has determined that the site is not suitable for the City’s use. Staff recommends that the City Council declare that these Properties are surplus land and not necessary for the City’s use. The Act requires that before the City Council disposes of these Properties or engages in negotiations to dispose of these Properties, the City must send a written notice of availability (“NOA”) of the Properties, which includes the location and description of each property, to certain designated entities. In accordance with Government Code 54222, parties will have sixty (60) days from the date the NOA is sent to notify the City of their interest in acquiring any of the properties. The City is then required to enter into at least ninety (90) days of good faith negotiations with entities desiring to acquire a Property on terms that comply with the Act. Negotiations do not include commissioning an appraisal, due diligence, discussions with brokers or agents who are not representing a potential buyer, studies to determine value or the best use of the land, the issuance of a request for qualifications, development of marketing materials, or discussions exclusively among City employees and elected officials. If the City does not agree to price and terms with a designated entity or if no designated entity responds to the NOA, the City can proceed to sell or lease these Properties to any entity. However, if ten or more residential units are developed on a Property, not less than 15% of the total residential units developed on the Property must be made available at an affordable cost or affordable rent to low-income households pursuant to a covenant recorded against the land. An estimated timeline for the associated SLA process is as follows: 1.6/7/23 – Properties declared surplus land by City Council. 2.6/8/23 – City releases NOA’s (60 day NOA response period begins). 3.8/7/23 – Last day for City to receive letters of interest to purchase or lease (60 day NOA response period expires). 4.8/14/23 (plus/minus) – Beginning of 90 day negotiations period. If no letters of interest are received, move forward to step 6.    Page 298 Page 3 1 8 4 9 5.11/12/23 (plus/minus) – 90 day negotiations period expires. 6.HCD Review – Once any negotiations have concluded, but before agreeing to a sale price and terms, or lease terms, the City must submit the disposition to HCD for review. If there were no letters of interest received, the City still must submit to HCD for review and approval of the associated process. HCD’s review can take up to 30 days. 7.HCD’s Findings – HCD will provide the City with their findings and may issue a notice of violations. If such notice is issued, City will have 60 days to submit corrected information/documentation to HCD. HCD’s review of corrected information/documentation can take up to 30 days. 8.HCD Clearance – Once City has clearance from HCD City can then execute a PSA, lease agreement, lease option, etc. CALIFORNIA ENVIRONMENTAL QUAILTY ACT (CEQA): The City Council hereby finds that it can be seen with certainty that the declaration of surplus land has no likelihood of causing a significant negative effect on the environment. This finding is premised on the fact that no project or physical changes are proposed for the Properties and this declaration is merely an administrative procedure before the City may dispose of the Properties. Based upon these findings, the staff recommends that the City Council determine that these Resolutions are exempt from the application of the California Environmental Quality Act, pursuant to Section 15061(b)(3) of the State CEQA Guidelines. FISCAL IMPACT: There is no fiscal impact associated with this item. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This action is in keeping with the Council’s vision to create an equitable, sustainable, and vibrant City, by setting the stage for appropriate, high-quality reuse of these properties in the future. ATTACHMENTS: 1) Resolution No. 2023-050 2) Resolution No. 2023-051 3) Resolution No. 2023-052    Page 299 Attachment 1 RESOLUTION NO. 23-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY LOCATED AT THE NORTHWEST CORNER OF EAST 8TH STREET AND BAKER AVENUE (APN: 0207-541-60) IS SURPLUS LAND AND NOT NECESSARY FOR THE CITY’S USE, FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING RELATED ACTIONS WHEREAS, the City of Rancho Cucamonga (“City) is the owner in fee simple of that certain real property described in Exhibit “A,”, attached hereto and made a part of hereof (“Property”); and WHEREAS, under the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The land must be declared either surplus land or exempt surplus land; and WHEREAS, under the Act, land is necessary for the City’s use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations; and WHEREAS, the Property is vacant industrial zoned land and is not currently being used by the City; and WHEREAS, City staff has evaluated the Property for its potential to be used or City work and operations; and WHEREAS, City staff has determined that the Property is not suitable for the City’s use; and WHEREAS, the City Council desires to declare that the Property is surplus land and not necessary for the City’s use; and WHEREAS, the Act requires that before the City Council disposes of the Property or engages in negotiations to dispose of the Property, the City shall send a written notice of availability of the Property to certain designated entities; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and findings set forth in this Resolution are based; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:    Page 300 Section 1. The above recitals are true and correct and are a substantive part of this Resolution. Section 2. The City Council hereby declares that the Property is surplus land and not necessary for the City’s use Section 3. The City Clerk is hereby directed to send a notice of availability, substantially in the form attached hereto as Exhibit “B” and made a part hereof, to the entities designated in Government Code Section 54222 (“Designated Entities”) by electronic mail or by certified mail. Section 4. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). The City Council hereby finds that it can be seen with certainty that the declaration of surplus land has no likelihood of causing a significant negative effect on the environment. This finding is premised on the fact that no project or physical changes are proposed for the Property and this declaration is merely an administrative procedure before the City may dispose of the Property. Based upon these findings, the City Council determines that this Resolution is exempt from the application of the California Environmental Quality Act, pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Section 5. The City Clerk is directed to file a Notice of Exemption pursuant to CEQA Guidelines Section 15062 Section 6. The officers and staff of the City are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the Act with any of the Designated Entities that submit a written notice of interest to purchase or lease the Property in compliance with the Act. Section 7. The City Clerk shall certify to the adoption of this Resolution PASSED, APPROVED, AND ADOPTED this 7 day of June, 2023.    Page 301 Exhibit A Legal Description ALL THAT PORTION OF LOT 30, IN SECTION 9, TOWNSHIP 1 SOUTH, RANGE 7 WEST, SAN BERNARDINO MERIDIAN, ACCORDING TO MAP OF THE CUCAMONGA FRUIT LANDS, RECRODED IN BOOF 4 OF MAPS PAGE 9, RECORDS OF SAID COUNTY, LYING SOUTH OF ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY’S 100 FOOT WIDE RIGHT-OF-WAY    Page 302 Exhibit B Notice of Availability    Page 303 June 8, 2023 To All Interested Parties: RE: Notice of Availability/Offer to Sell or Lease Surplus Property As required by Government Code Section 54221 of the State of California, the City of Rancho Cucamonga is providing notification that the City intends to sell or lease the following surplus property: • Northwest corner of East 8th Street and Baker Avenue (APN: 0207-541-60) In accordance with Government Code Section 54222, you have sixty (60) days from the date this offer was sent via certified mail or electronic mail to notify the City of your interest in acquiring the property. However, this offer shall not obligate the City to sell or lease the property to you. Instead, the City would enter into at least ninety (90) days of good faith negotiations with you and other interested entities pursuant to Government Code Section 54223. If no agreement is reached on sales price and terms, or lease terms, the City may market the property to the general public. The City envisions the following for the subject site: 1. A pilot site or program to evaluate the use of 3D printing, modular homes, and/or other emerging-construction methods to provide owner-occupied housing with wrap around services that meets the City’s affordable housing needs. Recognizing the widespread economic and social impacts of the current crisis in affordable housing, Rancho Cucamonga is seeking innovative solutions for this parcel of land to provide equitable access to home ownership in support of the City Council’s Core Value of providing “equitable prosperity for all.” 2. Small lot development that includes: o At least 20, single-family lots that will accommodate single-story detached houses under 1,200 sq ft with site-built garages or covered carports of wood-frame construction o Mitigation for adjacent railroad impacts such as a sound wall / barrier o Integration with surrounding neighborhoods so that residents feel connected to the larger community and are able to use nearby services without having to drive a car 3. Use of at least one emerging-construction type, 3D printing, hemp block, and/or modular / MH Advantage homes – not manufactured housing 4. Homes designed to be: o Equipped with roof top solar panels as required per the California Energy Code – with option for a stationary storage battery system. o Energy efficient – all electric or combination of electric and natural gas    Page 304 5. Development and implementation of a plan which details the process to be used for developing the site and for the ongoing measurement of the performance of the selected building types 6. To the extent permitted by Government Code Section 54222.5, setting a purchase price that would target households earning up to 120% of the Area Median Income for San Bernardino County 7. Deed restrictions created and recorded against the property that meets all PLHA requirements for affordable housing. 8. Wrap around services to the homeowners / residents. Suggested housing counseling and education services include, but are not limited to: o Pre-purchase Homebuyer Education and Counseling o Post-purchase Education and Counseling o Mortgage Default/Foreclosure Prevention Education and Counseling o Financial Management Education and Counseling o Minor home repair education The City retains its discretion to use some or all of its Permanent Local Housing Allocation (PLHA) through the State of California / County of San Bernadino to support a pilot project based on proposed concepts. As required by Government Code Section 54227, if the City receives more than one letter of interest to acquire the property during this 60-day period, it will give first priority to the entity or entities proposing to develop housing where at least 25 percent of the units will be affordable to lower income households. If more than one such proposal is received, priority will be given to the proposal with the greatest number of affordable units. If more than one proposal specifies the same number of affordable units, priority will be given to the proposal that has the lowest average affordability level for the affordable units. In the event your agency or company is interested in acquiring the property, you must notify the City in writing within sixty (60) days of the date this notice was sent via certified mail or electronic mail. Notice of your interest in acquiring the property shall be delivered to Matt Marquez, Director of Planning & Economic Development at 10500 Civic Center Drive, Rancho Cucamonga CA, 91070, or via electronic mail at Matt.Marquez@cityofrc.us. Please direct your questions to Matt.Marquez@cityofrc.us. Entities proposing to submit a letter of interest are advised to review the requirements set forth in the Surplus Land Act (Government Code Section 54220-54234). Attachments: 1. Notice of Availability Table 2. Aerial map of above-listed property 3. Assessor’s Parcel map of above-listed property    Page 305 ATTACHMENT 1 NOTICE OF AVAILABILITY TABLE    Page 306 ATTACHMENT 2 AERIAL MAP OF ABOVE LISTED PROPERTY    Page 307 ATTACHMENT 3 ASSESSOR’S PARCEL MAP OF ABOVE-LISTED PROPERTY    Page 308 ATTACHMENT 2 Page 1 of 8 RESOLUTION NO. 23-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY LOCATED AT THE SOUTHWEST CORNER OF AZUSA COURT AND MILLIKEN AVENUE (APN: 0209-272-27) IS SURPLUS LAND AND NOT NECESSARY FOR THE CITY’S USE, FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING RELATED ACTIONS WHEREAS, the City of Rancho Cucamonga (“City) is the owner in fee simple of that certain real property described in Exhibit “A,”, attached hereto and made a part of hereof (“Property”); and WHEREAS, under the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The land must be declared either surplus land or exempt surplus land; and WHEREAS, under the Act, land is necessary for the City’s use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations; and WHEREAS, the Property is currently being used as a public parking lot near an existing Metrolink Station, but future construction on other parcels in the area, which are not City owned, will include public parking and, therefore, the Property will no longer be needed for public parking; and WHEREAS, City staff has evaluated the Property for its potential to be used for other City work and operations; and WHEREAS, City staff has determined that the Property is not suitable for the City’s use; and WHEREAS, the City Council desires to declare that the Property is surplus land and not necessary for the City’s use; and WHEREAS, the Act requires that before the City Council disposes of the Property or engages in negotiations to dispose of the Property, the City shall send a written notice of availability of the Property to certain designated entities; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and findings set forth in this Resolution are based; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:    Page 309 Page 2 of 8 Section 1.The above recitals are true and correct and are a substantive part of this Resolution. Section 2.The City Council hereby declares that the Property is surplus land and not necessary for the City’s use Section 3. The City Clerk is hereby directed to send a notice of availability, substantially in the form attached hereto as Exhibit “B” and made a part hereof, to the entities designated in Government Code Section 54222 (“Designated Entities”) by electronic mail or by certified mail. Section 4. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). The City Council hereby finds that it can be seen with certainty that the declaration of surplus land has no likelihood of causing a significant negative effect on the environment. This finding is premised on the fact that no project or physical changes are proposed for the Property and this declaration is merely an administrative procedure before the City may dispose of the Property. Based upon these findings, the City Council determines that this Resolution is exempt from the application of the California Environmental Quality Act, pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Section 5. The City Clerk is directed to file a Notice of Exemption pursuant to CEQA Guidelines Section 15062. Section 6.The officers and staff of the City are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the Act with any of the Designated Entities that submit a written notice of interest to purchase or lease the Property in compliance with the Act. Section 7.The City Clerk shall certify to the adoption of this Resolution PASSED, APPROVED, AND ADOPTED this 7 day of June, 2023.    Page 310 Page 3 of 8 Exhibit A Legal Description PARCEL 1 OF PARCEL MAP NO. 16090, IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 210 OF PARCEL MAPS, PAGES 75 TO 77 INCLUSIVE, RECORDS OF SAID COUNTY    Page 311 Page 4 of 8 Exhibit B Notice of Availability    Page 312 Page 5 of 8 June 8, 2023 To All Interested Parties: RE: Notice of Availability/Offer to Sell or Lease Surplus Property As required by Government Code Section 54221 of the State of California, the City of Rancho Cucamonga is providing notification that the City intends to sell or lease the following surplus property: •Property located at the southwest corner of Azusa Court and Milliken Avenue (APN: 0209-272-27) In accordance with Government Code Section 54222, you have sixty (60) days from the date this offer was sent via certified mail or electronic mail to notify the City of your interest in acquiring the property. However, this offer shall not obligate the City to sell or lease the property to you. Instead, the City would enter into at least ninety (90) days of good faith negotiations with you and other interested entities pursuant to Government Code Section 54223. If no agreement is reached on sales price and terms, or lease terms, the City may market the property to the general public. As required by Government Code Section 54227, if the City receives more than one letter of interest to acquire the property during this 60-day period, it will give first priority to the entity or entities proposing to develop housing where at least 25 percent of the units will be affordable to lower income households. If more than one such proposal is received, priority will be given to the proposal with the greatest number of affordable units. If more than one proposal specifies the same number of affordable units, priority will be given to the proposal that has the lowest average affordability level for the affordable units. In the event your agency or company is interested in acquiring the property, you must notify the City in writing within sixty (60) days of the date this notice was sent via certified mail or electronic mail. Notice of your interest in acquiring the property shall be delivered to Matt Marquez, Director of Planning & Economic Development at 10500 Civic Center Drive, Rancho Cucamonga CA, 91070, or via electronic mail at Matt.Marquez@cityofrc.us. Please direct your questions to Matt.Marquez@cityofrc.us. Entities proposing to submit a letter of interest are advised to review the requirements set forth in the Surplus Land Act (Government Code Section 54220-54234). Attachments:1. Notice of Availability Table 2. Aerial map of above-listed property 3. Assessor’s Parcel map of above-listed property    Page 313 ATTACHMENT 2 Page 6 of 8 ATTACHMENT 1 NOTICE OF AVAILABILITY TABLE    Page 314 Page 7 of 8 ATTACHMENT 2 AERIAL MAP OF ABOVE LISTED PROPERTY    Page 315 Page 8 of 8 ATTACHMENT 3 ASSESSOR’S PARCEL MAP OF ABOVE-LISTED PROPERTY    Page 316 Attachment 3 RESOLUTION NO. 23-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY LOCATED NORTH OF ARROW ROUTE BETWEEN THE INTERSTATE 15 AND SOUTH OF DAY CREEK BOULEVARD (APNS: 0229-021-81, 0229-021-80, AND 0229-021-91) IS SURPLUS LAND AND NOT NECESSARY FOR THE CITY’S USE, FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING RELATED ACTIONS WHEREAS, the City of Rancho Cucamonga (“City) is the owner in fee simple of that certain real property described in Exhibit “A,”, attached hereto and made a part of hereof (“Property”); and WHEREAS, under the Surplus Land Act, Government Code Sections 54220-54234 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use. The land must be declared either surplus land or exempt surplus land; and WHEREAS, under the Act, land is necessary for the City’s use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council, for City work or operations; and WHEREAS, the Property is vacant and zoned for industrial and utility uses and is not currently being used by the City; and WHEREAS, City staff has evaluated the Property for its potential to be used or City work and operations; and WHEREAS, City staff has determined that the Property is not suitable for the City’s use; and WHEREAS, the City Council desires to declare that the Property is surplus land and not necessary for the City’s use; and WHEREAS, the Act requires that before the City Council disposes of the Property or engages in negotiations to dispose of the Property, the City shall send a written notice of availability of the Property to certain designated entities; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and findings set forth in this Resolution are based; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS: Section 1. The above recitals are true and correct and are a substantive part of this Resolution.    Page 317 Page 2 of 8 Section 2. The City Council hereby declares that the Property is surplus land and not necessary for the City’s use Section 3. The City Clerk is hereby directed to send a notice of availability, substantially in the form attached hereto as Exhibit “B” and made a part hereof, to the entities designated in Government Code Section 54222 (“Designated Entities”) by electronic mail or by certified mail. Section 4. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). The City Council hereby finds that it can be seen with certainty that the declaration of surplus land has no likelihood of causing a significant negative effect on the environment. This finding is premised on the fact that no project or physical changes are proposed for the Property and this declaration is merely an administrative procedure before the City may dispose of the Property. Based upon these findings, the City Council determines that this Resolution is exempt from the application of the California Environmental Quality Act, pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Section 5. The City Clerk is directed to file a Notice of Exemption pursuant to CEQA Guidelines Section 15062. Section 6. The officers and staff of the City are hereby authorized, jointly and severally, to do all things which they may deem necessary or proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed. Such actions include negotiating in good faith in accordance with the requirements of the Act with any of the Designated Entities that submit a written notice of interest to purchase or lease the Property in compliance with the Act. Section 7. The City Clerk shall certify the adoption of this Resolution PASSED, APPROVED, AND ADOPTED this 7 day of June, 2023.    Page 318 Page 3 of 8 Exhibit A Legal Description PARCEL 14 AND PARCEL 15, AS SHOWN ON THAT CERTAIN PARCEL MAP 16033 FILED IN THE OFFICE OF THE RECORDER OF SAN BERNARDINO, STATE OF CALIFORNIA ON JUNE 3, 2004, IN BOOK 202 MAPS PAGES 99-107 Exhibit B    Page 319 Page 4 of 8 Notice of Availability June 8, 2023    Page 320 Page 5 of 8 To All Interested Parties: [ RE: Notice of Availability/Offer to Sell or Lease Surplus Property As required by Government Code Section 54221 of the State of California, the City of Rancho Cucamonga is providing notification that the City intends to sell or lease the following surplus property: • Property located north of Arrow Route between the Interstate 15 and south of Day Creek Boulevard (APNS: 0229-021-81, 0229-021-80, and 0229-021-91) In accordance with Government Code Section 54222, you have sixty (60) days from the date this offer was sent via certified mail or electronic mail to notify the City of your interest in acquiring the property. However, this offer shall not obligate the City to sell or lease the property to you. Instead, the City would enter into at least ninety (90) days of good faith negotiations with you and other interested entities pursuant to Government Code Section 54223. If no agreement is reached on sales price and terms, or lease terms, the City may market the property to the general public. As required by Government Code Section 54227, if the City receives more than one letter of interest to acquire the property during this 60-day period, it will give first priority to the entity or entities proposing to develop housing where at least 25 percent of the units will be affordable to lower income households. If more than one such proposal is received, priority will be given to the proposal with the greatest number of affordable units. If more than one proposal specifies the same number of affordable units, priority will be given to the proposal that has the lowest average affordability level for the affordable units. In the event your agency or company is interested in acquiring the property, you must notify the City in writing within sixty (60) days of the date this notice was sent via certified mail or electronic mail. Notice of your interest in acquiring the property shall be delivered to Matt Marquez, Director of Planning & Economic Development at 10500 Civic Center Drive, Rancho Cucamonga CA, 91070, or via electronic mail at Matt.Marquez@cityofrc.us. Please direct your questions to Matt.Marquez@cityofrc.us. Entities proposing to submit a letter of interest are advised to review the requirements set forth in the Surplus Land Act (Government Code Section 54220-54234). Attachments: 1. Notice of Availability Table 2. Aerial map of above-listed property 3. Assessor’s Parcel map of above-listed property    Page 321 ATTACHMENT 3 ATTACHMENT 1 NOTICE OF AVAILABILITY TABLE    Page 322 Page 7 of 8 ATTACHMENT 2 AERIAL MAP OF ABOVE LISTED PROPERTY    Page 323 Page 8 of 8 ATTACHMENT 3 ASSESSOR’S PARCEL MAP OF ABOVE-LISTED PROPERTY    Page 324 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Noah Daniels, Finance Director Kelly Guerra, Special Districts Analyst SUBJECT:Consideration of Approval of Resolutions for the Landscape Maintenance Districts, Street Lighting Maintenance Districts, and Park and Recreation Improvement District as follows: (1) Resolutions Ordering the Preparation of the Annual Engineer’s Reports; (2) Resolutions Approving the Preliminary Annual Engineer’s Reports; (3) Resolutions of Intention to Levy Annual Assessments and Sets the Time and Place for a Public Hearing for Each. (RESOLUTION NOS. 2023-053 TO 2023-061) (CITY) RECOMMENDATION: It is recommended that the City Council take the following actions for Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9, and 10 (“LMD”); Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7, and 8 (“SLD”); and Park and Recreation Improvement District No. PD-85 (PD- 85) (collectively, the “Districts”): 1. Adopt Resolutions Ordering the Preparation of the Annual Engineer’s Reports; 2. Adopt Resolutions Approving the Preliminary Annual Engineer’s Reports; 3. Adopt Resolutions of Intention to Levy Annual Assessments and Sets a Public Hearing for July 19, 2023. BACKGROUND: The City of Rancho Cucamonga oversees the management of Districts, which involves determining the assessment rates that property owners must pay. These annual assessments are included in property tax bills and contribute to the maintenance and operation of parks, landscaping, and street lights in their respective communities. To establish the assessment rates for the upcoming fiscal year, the City Council follows a process which includes several steps for the Districts: 1. The City Council initiates the creation of the Annual Engineer’s Report. 2. The City Council reviews and accepts the preliminary Annual Engineer’s Report. 3. The City Council announces its intention to levy annual assessments and sets a date and location for a public hearing. 4. The City Council conducts a public hearing and takes action to confirm the Districts and determine the assessments for the upcoming fiscal year.    Page 325 Page 2 1 8 5 7 The City Council will receive the preliminary Annual Engineer’s Reports; however, the approval of these reports is not final until after the City Council holds a public hearing on July 19, 2023, at 7:00 p.m. Following the public hearing, the City Council may pass a resolution confirming the assessment levy as recommended. Once this resolution is officially adopted, the Districts will be reaffirmed for the upcoming fiscal year, and the assessments will be added to the San Bernardino County tax rolls before the August deadline. These assessments will appear as a separate item on each parcel’s property tax bill. The recommended rates have been developed as part of the Fiscal Year 2023/24 budget process and are included in the projected revenues for each District. ANALYSIS: Each District within the City has its own distinct improvements based on its boundaries and the community it serves. It is important to note that each District’s assessment rate must adhere to the maximum allowable rate as mandated by state law. To ensure the financial viability of each District, the City’s staff conducts an annual financial analysis. This analysis considers the current operational requirements as well as the anticipated needs for future capital replacements within each District. During the budget process, the City staff evaluates each District’s financial situation and provides a recommendation for assessment rates to the City Council. The recommended rates are designed to align with the operational and capital needs of each District for the upcoming Fiscal Year 2023/24. As such, the recommended assessment rates are based on various factors, including inflation, the rising costs associated with providing services, and the need to secure funding for necessary capital expenditures. Where possible, staff is recommending increases to ensure that sufficient funds are available to cover the increasing costs of maintaining and operating the Districts. In specific, costs associated with providing services such as park maintenance, landscaping, and street lighting have increased due to labor costs, materials, and rising utility rates. Moreover, staff increases rates to ensure funding is set aside for future capital expenditures, which is essential for the long-term sustainability of the Districts. When not possible to increase rates, staff has reviewed whether the District should receive a “General Benefit Equivalent” contribution from the City’s General Fund, which are authorized by the City Council. These subsidies to support the District are due to a structural financial deficit, meaning the District lacks the ability to increase assessment rates to offset increasing costs. Per City policy, the amount of the General Benefit Equivalent will not exceed 11% of the adjusted total budget. The following districts are recommended to receive a General Benefit Equivalent in Fiscal Year 2023/24 to ensure the provision and essential services to the community: •LMD 1: A contribution of $66,960. •LMD 6-R: A contribution of $42,740. •SLD 2: A contribution of $96,900. •SLD 5: A contribution of $19,940. •SLD 7: A contribution of $21,590. •PD-85: A contribution of $112,000, allocated as $32,700 for the operations of Red Hill and Heritage Parks and $79,300 for the Red Hill Water Feature.    Page 326 Page 3 1 8 5 7 An exception to the General Fund providing funding to a district is known as a “General Benefit Contribution.” As mandated by law after voter-approved rate increases, this contribution quantifies the monetary value of a general benefit provided to the overall community by the District. For Fiscal Year 2023/24, LMD 2 is budgeted to receive a General Benefit Contribution of $369,270 in accordance with a measure approved by the voters. A summary of the analysis for the recommended assessment rates for the Fiscal Year 2023/24: •Certain Districts cannot have increased assessment rates without voter approval. For LMD 1, LMD 7, LMD 8, SLDs 1 to 7, and PD-85, assessments cannot be increased, so services are reduced where feasible to lower operating costs, or capital projects have been deferred. In cases where a reduction is not possible, and an operating deficit remains, a subsidy from the General Fund has been budgeted to bridge the gap. •No changes are recommended for the assessment rates in LMD 3B, LMD 9, and SLD 8, as staff has determined that the current rates are sufficient to meet the operational needs of these Districts. •A 5.0% increase is recommended for LMD 2, from $518.88 to $544.82, which is below the maximum allowable rate of $579.73. This increase is necessary to cover rising operational costs, and fund planned capital improvement projects. Notable capital expenditures include $1.2 million for the installation of drought-tolerant landscaping, $250,000 for retrofits of paseo lights, and $250,000 for park upgrades at Ellena and Vintage Parks, funded by a State grant. •A 5.0% increase is recommended for LMD 4-R, from $397.15 to $417.01 per single-family residence, also below the maximum allowable rate of $516.80. This increase is required to address increased operational costs and support capital improvement projects. Notable capital expenditures include $838,000 for the installation of drought-tolerant landscaping and $943,750 for the replacement and installation of a new rubberized surface and playground equipment at Mountain View Park. •A 3.0% increase is recommended for LMD 6-R, from $475.93 to $490.21 per single-family residence, which aligns with the maximum allowable rate. During the budget analysis, it was determined that the budgeted operating and capital expenditures exceeded the budgeted revenues, indicating the need for a rate adjustment. LMD 6-R receives a subsidy of $42,740 from the City General Fund. •A 5.0% increase is recommended for LMD 10, from $804.92 to $845.17 per single-family residence, remaining below the maximum allowable rate of $1,068.49. This increase is necessary to cover increased operational costs, and fund planned capital improvement projects. Notable capital expenditures include $384,000 for upgrading the sports lighting fixtures with LED lighting at two baseball fields in Day Creek Park. The table below displays the maximum assessment rate, the current assessment rate, and the recommended assessment rate for Fiscal Year 2023/24. District Maximum Assessment Rate Current Assessment Rate Recommended Assessment Rate (FY 2023/24)Notes LMD 1 (General City) $92.21 $92.21 $92.21 A rate increase would require voter approval. LMD 2 (Victoria Neighborhoods Parks) $579.73 $518.88 $544.82 Recommend a 5.0% increase to reflect inflation costs and planned capital improvement projects.    Page 327 Page 4 1 8 5 7 District Maximum Assessment Rate Current Assessment Rate Recommended Assessment Rate (FY 2023/24)Notes LMD 3B (Commercial Industrial) $352.80 $282.24 $282.24 No change is recommended. LMD 4-R (Terra Vista Planned Community) $516.80 $397.15 $417.01 Recommend a 5.0% increase to reflect inflation costs and planned capital improvement projects. LMD 6-R (Caryn Planned Community) $490.21 $475.93 $490.21 Recommend a 3.0% increase for the operating financial gap. Note LMD 6-R receives a subsidy from the General Fund. LMD 7 (North Etiwanda) $307.05 $307.05 $307.05 A rate increase would require voter approval. LMD 8 (South Etiwanda) $151.45 $151.45 $151.45 A rate increase would require voter approval. LMD 9 (Lower Etiwanda) $694.36 $311.92 $311.92 No change is recommended. LMD 10 (Rancho Etiwanda) $1,068.49 $804.92 $845.17 Recommend a 5.0% increase to reflect inflation costs and planned capital projects. SLD 1 (Arterials) $17.77 $17.77 $17.77 A rate increase would require voter approval. SLD 2 (Local Streets) $39.97 $39.97 $39.97 A rate increase would require voter approval. SLD 3 (Victoria Planned Community) $47.15 $47.15 $47.15 A rate increase would require voter approval. SLD 4 (Terra Vista Planned Community) $28.96 $28.96 $28.96 A rate increase would require voter approval. SLD 5 (Caryn Planned Community) $34.60 $34.60 $34.60 A rate increase would require voter approval. SLD 6 (Commercial Industrial) $51.40 $51.40 $51.40 A rate increase would require voter approval. SLD 7 (North Etiwanda) $33.32 $33.32 $33.32 A rate increase would require voter approval. SLD 8 (South Etiwanda) $193.75 $30.60 $30.60 No change is recommended. PD-85 (Red Hill and Heritage Parks) $31.00 $31.00 $31.00 A rate increase would require voter approval.    Page 328 Page 5 1 8 5 7 FISCAL IMPACT: Assessment revenues collected for each District are dedicated to its maintenance, operations, and capital improvements. The Annual Engineer’s Report outlines the estimated costs for each District. Some Districts receive additional support from the City General Fund, either due to legal requirements or City policy. These budgeted amounts are approved by the City Council during the budget approval process. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item addresses the City Council’s core value of intentionally embracing and anticipating the future by highlighting the City Council’s commitment to reporting assessment revenues and providing public services. It also emphasizes the City Council actively seeking and considering public input about the financial sustainability of the Districts through a scheduled public hearing on July 19, 2023. ATTACHMENTS: Attachment 1 - Preliminary Engineer’s Report LMD 1 Attachment 2 - Preliminary Engineer’s Report LMD 2 Attachment 3 - Preliminary Engineer’s Report LMD 3B Attachment 4 - Preliminary Engineer’s Report LMD 4-R Attachment 5 - Preliminary Engineer’s Report LMD 6-R Attachment 6 - Preliminary Engineer’s Report LMD 7 Attachment 7 - Preliminary Engineer’s Report LMD 8 Attachment 8 - Preliminary Engineer’s Report LMD 9 Attachment 9 - Preliminary Engineer’s Report LMD 10 Attachment 10 - Preliminary Engineer’s Report SLD 1 Attachment 11 - Preliminary Engineer’s Report SLD 2 Attachment 12 - Preliminary Engineer’s Report SLD 3 Attachment 13 - Preliminary Engineer’s Report SLD 4 Attachment 14 - Preliminary Engineer’s Report SLD 5 Attachment 15 - Preliminary Engineer’s Report SLD 6 Attachment 16 - Preliminary Engineer’s Report SLD 7 Attachment 17 - Preliminary Engineer’s Report SLD 8 Attachment 18 - Preliminary Engineer’s Report PD-85 Attachment 19 - Resolution LMD Preparation of Engineer’s Report Attachment 20 - Resolution LMD Approving Preliminary Annual Engineer’s Report Attachment 21 - Resolution LMD Declare Intention to Levy Assessment & Set Pub Hearing Attachment 22 - Resolution SLD Preparation of Engineer’s Report Attachment 23 - Resolution SLD Approving Preliminary Annual Engineer’s Report Attachment 24 - Resolution SLD Declare Intention to Levy Assessment & Set Pub Hearing Attachment 25 - Resolution PD-85 Preparation of Engineer’s Report Attachment 26 - Resolution PD-85 Approving Preliminary Annual Engineer’s Report Attachment 27 - Resolution PD-85 Declare Intention to Levy Assessment & Set Pub Hearing    Page 329 ATTACHMENT 1 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 1 (General City)    Page 330 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 331 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 20 ESTIMATE OF COSTS 21 District Budget 22 Definitions of Budget Items 24 METHOD OF ASSESSMENT 25 Overview 25 General Benefit 26 Special Benefit 26 Method of Assessment Spread 27 ASSESSMENT DIAGRAM 28 ASSESSMENT ROLL AND ANNEXATIONS 30 Assessment Roll 30 Annexations 30    Page 332 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 1 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 1 (General City) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 45,540$ Operations and Maintenanc e 1,451,470 Capital Expenditures 256,520 Transfer Out 90,000 T otal Expe nditure s Budge t 1,843,530 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 1,256,110 Antic ipated Prior Year Delinquencies Collec tion 12,220 Subtotal - Taxes 1,268,330 Other Revenues 91,430 Transfer In 249,580 T otal Re v e nue s Budge t 1,609,340 Contribution to/(Use of) Fund Balance (234,190)$ Total District EBU Count 13,621.67 Ac tual Asses s m ent per EBU 92.21$ Maxim um Allowable As s ement per EBU 92.21$    Page 333 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 1 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 334 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 1 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include, but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon    Page 335 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 1 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City which is not located within the City's planned development communities. The District is made up of various landscaped sites throughout the City. As such, the parcels within the District do not represent a distinct district area as do the other landscape maintenance districts within the City. Typically parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting, repair and    Page 336 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 1 replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park. Site #Descriptive Location A-1 The north and south side of Wilson Ave from Hellman Ave to Amethyst Ave. Ground Cover area:22,982 square feet Hardscape area: 5,694 square feet A-2 The east side of Hellman Ave from 326 feet south of Pepperidge Ln to 73 feet north of Pepperidge Ln. Ground Cover area:5,810 square feet Hardscape area:1,600 square feet A-3 The south side of 19th St from 62 feet east of Mayberry Ave to 173 feet east of Mayberry Ave. Ground Cover area:1,680 square feet Hardscape area: 440 square feet A-4 The south side of Wilson Ave from Amethyst Ave to Archibald Ave; the planters and cutouts on the west side of Archibald Ave from Wilson Ave to 105 feet south of Cottonwood Way. Ground Cover area:5,625 square feet A-5 The north and south side of Diamond Ave from Klusman Ave to Diamond Ave. Ground Cover area:3,143 square feet Hardscape area:1,864 square feet A-6 The parkway on the north side of Wilson Ave from 348 feet east of Morning Canyon Way to Alder Ridge Pl. Ground Cover area:5,700 square feet Hardscape area:4,760 square feet    Page 337 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 1 A-7 The cutouts and vines on the south side of Wilson Ave from the Alta Loma Channel to 240 feet east of Zapata Pl. Ground Cover area:911 square feet A-8 The east side of Broken Star Ct from 80 feet south of Highland Ave to Highland Ave; the north side of Highland Ave from Amethyst Ave to Broken Star Ct including wood chip area north of sidewalk, the south side of Highland Ave from Broken Star Ct to Amethyst Ave; the west side of Amethyst Ave from 140 feet south of Highland Ave to 265 feet south of Highland Ave. Ground Cover area: 6,545 square feet Hardscape area: 2,554 square feet Mulchscape area:14,005 square feet A-9 The south side of Highland Ave from Hellman Ave to Broken Star Ct. Ground Cover area:7,865 square feet A-10 The south side of 19th St from 170 feet west of Pilgrim Ct to 167 feet east of Pilgrim Ct. Ground Cover area:1,808 square feet Hardscape area:1,084 square feet A-11 The east side of Amethyst Ave from Lemon Ave to 230 feet north of Apricot Ave. Ground Cover area:2,115 square feet Hardscape area:3,438 square feet A-12 The west side of Sapphire St from 710 feet north of Hillside Rd to Hillside Rd. Ground Cover area:4,500 square feet A-13 The south side of Victoria St from 110 feet west of London Ave to Ramona Ave. Ground Cover area:2,705 square feet Hardscape area:3,480 square feet A-14 The west side of Archibald Ave from 273 feet north of La Gloria Dr to Lemon Ave; the La Gloria Dr median from Archibald Ave to Jadeite Ave; the north and south side of La Gloria Dr from Archibald Ave to 53 feet east of Jadeite Ave; the north side of Lemon Ave from Archibald Ave to 55 feet east of Klusman Ave. Ground Cover area:12,880 square feet Hardscape area:12,030 square feet    Page 338 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 1 A-15 The planters and cutouts on the east side of Archibald Ave from 610 feet south of Cottonwood Way to Wilson Ave; the south side of Wilson Ave from Archibald Ave to Alta Loma Channel. Ground Cover area:2,110 square feet A-16 The cutouts and planters on the east side of Archibald Ave from Banyan St to 190 feet north of Sunflower St. Ground Cover area:1,580 square feet A-17 The cutouts and planters on the west side of Archibald Ave from 225 feet south of Wilson Ave to Banyan St. Ground Cover area:2,362 square feet A-18 The cutouts and planters on the north side of Banyan St from Jadeite Ave to 410 feet west of Jadeite Ave. Ground Cover area:216 square feet A-19 The cutouts and planters on the east side of Amethyst Ave from 192 feet south of Sunflower St to Manzanita Dr. Ground Cover area:4,325 square feet A-20 The west side of Archibald Ave from 210 feet north of La Colina Dr to 230 feet south of Almond St; the south side of La Colina Dr from Archibald Ave to Jadeite Ave. Ground Cover area:17,120 square feet A-21 The planter adjacent to the equestrian trail from Riverwood Pl to Raspberry Pl north of the County flood retention basin that is west of Chaffey College. Ground Cover area:22,832 square feet A-22 The west side of Haven Ave from Carrari St to Vista Grove St. Ground Cover area:4,572 square feet A-23 The west side of Haven Ave from 434 feet north of Manzanita Dr to 258 feet south of Manzanita Dr. Ground Cover area:54,258 square feet Hardscape area: 4,581 square feet A-24 The south side of 19th St from 286 feet east of Amethyst Ave to 166 feet west of Klusman Ave. Ground Cover area:5,904 square feet Hardscape area:2,938 square feet    Page 339 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 1 A-25 The equestrian trail and planters on the east side of Hermosa Ave from 421 feet south of Whispering Forest Dr to Sun Valley Dr. Ground Cover area:17,529 square feet A-26 The west side of Haven Ave from 630 feet north of Wilson Ave to Wilson Ave; the parkway on the north side of Wilson Ave from Haven Ave to Mayberry Ave; the parkway on the east side of Mayberry Ave from Wilson Ave to 382 feet north of Poplar St, and the east and west side of Cartilla Ave from Wilson Ave to Poplar St. Ground Cover area:10,243 square feet Mulchscape area:25,297 square feet A-27 The north side of 19th St from Mayberry Ave to 93 feet east of Castle Gate Pl. Ground Cover area:5,145 square feet Hardscape area:2,870 square feet A-28 The east side of Hermosa Ave from 360 feet south of Manzanita Dr to Manzanita Dr, and the south side of Manzanita Dr from Hermosa Ave to Raspberry Pl. Ground Cover area:7,421 square feet Hardscape area:4,712 square feet A-29 The south side of Wilson Ave from 240 feet west of Timbermist Pl to Hermosa Ave; the west side of Hermosa Ave from Wilson Ave to 213 feet south of Oakgrove Dr. Ground Cover area:11,184 square feet A-30 Site was removed from contract and water service cancelled January 1, 2017. A-31 The south side of Lemon Ave from London Ave to Calle Hermoso. Ground Cover area:4,404 square feet Hardscape area:1,800 square feet A-32 The north side of Lemon Ave from the Alta Loma Channel to London Ave; the east side of London Ave from Lemon Ave to Cypress Ct. Ground Cover area:4,463 square feet Hardscape area:3,375 square feet A-33 The parkway on the east side of London Ave from 158 feet north of Banyan St to 310 feet north of Banyan St. Ground Cover area:1,029 square feet Hardscape area:1,160 square feet    Page 340 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 1 A-34 The south side of Alta Loma Dr from Mayberry Ave to Revere Ave. Ground Cover area:2,772 square feet A-35 The west side of Hermosa Ave from Lemon Ave to 125 feet north of Highland Ave, the parkway on the south side of Lemon Ave from 621 feet west of Hermosa Ave to Hermosa Ave. Ground Cover area:10,494 square feet Hardscape area: 9,207 square feet Mulchscape area: 2,370 square feet A-36 The south side of Lemon Ave from 385 feet west of Mayberry Ave to Cartilla Ave. Ground Cover area: 4,850 square feet Hardscape area: 4,915 square feet A-37 The south side of Hillside Rd north and south of the equestrian trail from Beryl St to 203 feet east of Eastwood Ave. Ground Cover area:4,900 square feet A-38 The median in the 9200 block of Monte Vista St. Ground Cover area: 500 square feet Hardscape area:1,380 square feet A-39 The south side of Almond St from Henry St to Sapphire St. The west side of Sapphire St from Almond St to 255 feet south of Bella Vista Dr. Ground Cover area:6,926 square feet A-40 The parkway on the east side of Jasper St from Hunter Dr to Highland Ave. The parkway on the south side of Highland Ave from Jasper St to Carnelian St. The west side of Carnelian St from Highland Ave to 210 feet south of Highland Ave. Ground Cover area:14,858 square feet Hardscape area: 6,040 square feet A-41 The west side of Sapphire St from 236 feet north of Thoroughbred St to Banyan St. Ground Cover area:1,784 square feet Hardscape area: 812 square feet A-42 The parkway on the west side of Beryl St from 132 feet north of Sunflower St to Banyan St. Ground Cover area:4,735 square feet Hardscape area:5,772 square feet    Page 341 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 1 A-43 The north side of Base Line Rd from Topaz St to the Cucamonga Creek Channel. Ground Cover area:4,563 square feet Hardscape area:1,890 square feet A-44 The cutouts on the west side of Sapphire St from Banyan St to Marble Ave. Ground Cover area:7,300 square feet A-45 The mainline for this site was connected to A-46 on September 8, 1999. A-46 The south side of Banyan St from Northstar Pl to Zircon Ave. Ground Cover area:7,448 square feet Hardscape area:7,890 square feet A-47 The cutouts and vines on the north side of Banyan St from 180 feet east of Zircon Ave to 186 feet west of Vineyard Ave. Ground Cover area:1,300 square feet A-48 The parkway on the west side of Beryl St from 452 feet north of Cielito St; 158 feet south of Cielito St and the easement between 9063 and 9073 Cielito St from Cielito St to 170 feet south of Cielito St. Ground Cover area:6,916 square feet Hardscape area:2,440 square feet A-49 The east side of Carnelian St from 662 feet south of Banyan St to Banyan St; the south side of Banyan St from Carnelian St to Northstar Pl. Ground Cover area:5,906 square feet Hardscape area:6,972 square feet A-50 The north side of Almond St from Sapphire St to Crestview Pl; the east and west side of Skyline Rd from Almond St to 595 feet north of Almond St. Ground Cover area:17,600 square feet Hardscape area: 8,680 square feet A-51 The planter adjacent to the equestrian trail; from Haven Ave to Riverwood Pl, north of County flood retention basin, west of Chaffey College. The west side of Haven Ave from 400 feet north of Amber Ln to 270 feet south of Amber Ln, and the north and south side of Amber Ln from Haven Ave to San Felipe Ct. Ground Cover area:37,977 square feet Hardscape area: 5,458 square feet    Page 342 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 1 A-52 The east side of Riverwood Pl, from 188 feet south of Charwood Ct to 193 feet north of Charwood Ct. Ground Cover area:2,750 square feet Hardscape area:1,698 square feet A-53 The west side of Jasper St from Hunter Dr to Highland Ave. The south side of Highland from Jasper St to 308 feet west of Sard St. The east and west side of Sard St from Highland Ave to Hunter Dr. Ground Cover area:7,445 square feet Hardscape area:4,740 square feet A-54 The west side of Beryl St from 233 feet north of Mignonette St to Mignonette St. Ground Cover area:2,637 square feet Hardscape area: 932 square feet A-55 The north side of 19th St from Cartilla Ave to Mayberry Ave. The east side of Mayberry Ave from 19th St to Heather St. Ground Cover area:8,410 square feet Hardscape area:5,060 square feet A-56 The east side of Beryl St from 410 feet north of Wilson Ave to Wilson Ave. The north side of Wilson Ave from Beryl St to 731 feet west of Buckthorn Ave. The south side of Wilson Ave from Buckthorn Ave to Beryl St. Ground Cover area:19,708 square feet Hardscape area: 5,436 square feet A-57 The east side of Hermosa Ave from 115 feet north of Coca St to 451 feet north of Coca St. The trail north of water retention basin from Hermosa Ave to 619 feet east of Hermosa Ave. Ground Cover area:9,406 square feet Hardscape area:6,794 square feet A-58 The west side of Haven Ave from 510 feet south of Victoria St to 1005 feet south of Victoria St. Ground Cover area:7,301 square feet Hardscape area:4,790 square feet A-59 The east side of Archibald Ave from 820 feet south of Lemon Ave to 448 feet south of Lemon Ave and continues from 275 feet south of Lemon Ave to 185 south of Lemon Ave. Ground Cover area:4,777 square feet Hardscape area:5,041 square feet    Page 343 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 1 A-60 The south side of Lemon Ave from 290 feet east of Archibald Ave to London Ave. The west side of London Ave from Lemon Ave to Orange St. Ground Cover area:2,569 square feet Hardscape area:4,122 square feet A-61 The north side of Carrari St from London Ave to Archibald Ave. Ground Cover area:25,152 square feet Hardscape area: 1,698 square feet A-62 The east side of Archibald Ave from Carrari St to 505 feet north of Meadowood Dr. Ground Cover area:8,626 square feet Hardscape area:1,824 square feet A-63 The south side of Almond St from Carriage Rd to Almond St. Ground Cover area:3,342 square feet Hardscape area:3,600 square feet A-64 The east side of Beryl St from Cottonwood Way to Wilson Ave. The south side of Wilson Ave from Beryl St to 437 feet east of Beryl St. The north side of Wilson Ave from Cousins Pl to 474 feet east of Cousins Pl. Ground Cover area:11,973 square feet Hardscape area: 9,949 square feet A-65 The east side of Archibald Ave from La Gloria Dr to 328 feet north of La Gloria Dr. Ground Cover area:2,279 square feet Hardscape area:2,411 square feet A-66 The east side of Hermosa Ave from Waterford Ln to 500 feet north of Waterford Ln. Ground Cover area:4,695 square feet Hardscape area:5,947 square feet A-67 The south side of 19th St from 220 feet east of Sapphire St to Via Serena. Ground Cover area:3,208 square feet Hardscape area:4,158 square feet A-68 The west side of Haven Ave from Hillside Rd to 783 feet south of Hillside Rd. Ground Cover area:3,492 square feet A-69 The north side of Hillside Rd from 27 feet west of Mayberry Ave to 191 feet west of Mayberry Ave. Ground Cover area:1,002 square feet Hardscape area:1,605 square feet    Page 344 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 1 A-70 The south side of 19th St from 365 feet west of Amethyst Ave to Amethyst Ave. The west side of Amethyst Ave from 19th to Hedges Dr. Ground Cover area:6,435 square feet Hardscape area:7,015 square feet A-71 The west side of Archibald Ave from Hillside Rd to Wilson Ave. The north side of Wilson Ave, south of the trail fence area from Archibald Ave to 467 feet west of Archibald Ave. Ground Cover area:9,265 square feet Hardscape area:2,609 square feet A-72 The south side of Banyan St from 420 feet west of Archibald Ave to Archibald Ave. The west side of Archibald Ave from Banyan St to 389 feet south of Banyan St. Ground Cover area:10,270 square feet Hardscape area: 6,673 square feet A-73 The west side of Beryl St from 300 feet north of San Simeon Dr to 130 feet north of San Simeon Dr. Ground Cover area:1,200 square feet Hardscape area: 600 square feet A-74 The south side of Highland Ave from Beryl St to Hellman Ave. Ground Cover area:11,603 square feet A-75 The south side of Highland Ave from Amethyst Ave to 612 feet east of Archibald Ave. Ground Cover area:106,409 square feet Hardscape area: 60,608 square feet A-76 The west side of Archibald Ave from 635 feet north of Hillside Rd to Hillside Rd. The north side of Hillside Rd from Archibald Ave to 770 feet west of Archibald Ave. Ground Cover area:8,859 square feet Hardscape area:1,389 square feet A-77 The east side of Carnelian St from Brilliant Ln to Wilson Ave including the irrigation cut- outs along trail. The south side of Wilson Ave from Carnelian St to 745 feet east of Arabian Dr. The irrigation cut-outs on the north side of Wilson Ave from Carnelian St to 775 feet east of Arabian Dr. Ground Cover area: 5,101 square feet Hardscape area:11,322 square feet B-1 The median on Blue Gum Dr from Etiwanda Ave to Blue Gum Dr. Ground Cover area:5,100 square feet    Page 345 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 1 B-2 The north side of Highland Ave from the Deer Creek Channel to San Benito Ave. The north side of 19th St from San Benito Ave to Palm Dr. The west and east side of Alameda Ave from 19th St to Ring Ave. The east side of Palm Dr from 19th St to Ring Ave. Ground Cover area:47,397 square feet Hardscape area:26,285 square feet B-3 The paseo from Sutter Ct to Deer Creek Channel. Ground Cover area:294 square feet Hardscape area:400 square feet B-4 The north side of Banyan St from Deer Creek Channel to 355 feet west of Fredericksburg Ave. Ground Cover area:9,200 square feet Hardscape area:3,834 square feet B-5 The north side of Lemon Ave from Semillion Pl to 188 feet west of Terracina Ave. Ground Cover area:14,472 square feet Hardscape area: 3,894 square feet B-6 The north side of Lemon Ave from Barsac Pl to Semillion Pl. Ground Cover area:15,784 square feet Hardscape area: 3,780 square feet B-7 The south side of Banyan St from Cabernet Pl to 414 feet east of Cabernet Pl. Ground Cover area:18,814 square feet B-8 The south side of Banyan St from Callaway Pl to Muscat Pl. Ground Cover area:10,505 square feet B-9 The east side of Haven Ave from Banyan St to 240 feet north of Banyan St. The north side of Banyan St from Haven Ave to Merlot Ct. Ground Cover area:24,975 square feet Hardscape area: 1,356 square feet B-10 The east side of Haven Ave from 400 feet south of Banyan St to Banyan St. The south side of Banyan St from Haven Ave to Callaway Pl. Ground Cover area:14,548 square feet Hardscape area: 6,348 square feet B-11 The south side of Banyan St from Muscat Pl to Cabernet Pl. Ground Cover area:33,282 square feet    Page 346 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 1 B-12 The north side of Lemon Ave from Barsac Pl to 135 feet east of Valinda Ave. Ground Cover area:13,464 square feet Hardscape area: 4,098 square feet B-13 The south side of 19th St from Inyo Pl to 585 feet east of San Benito Ave. The parkways on the east and west side of San Benito Ave from 19th St to San Mateo Pl. The east side of Inyo Pl from 19th St to paseo south of 19th St and the paseo running east from Inyo Pl to Sonora Ave. Ground Cover area:20,950 square feet Hardscape area:14,192 square feet B-14 The paseo from San Benito Ave and Sonora Ave to the Deer Creek Channel. Ground Cover area:2,000 square feet Hardscape area: 540 square feet B-15 The paseo from Stanislaus Pl and La Vine St to the Deer Creek Channel. Ground Cover area:1,040 square feet Hardscape area: 428 square feet B-16 The paseo from Inyo Pl to Mendocino Pl. Ground Cover area:225 square feet Hardscape area:184 square feet B-17 The paseo from Yuba Ct to Deer Creek Channel. Ground Cover area:918 square feet Hardscape area:420 square feet B-18 The south side of Wilson Ave from 377 feet west of Canistel Ave to 1032 feet east of Canistel Ave. Ground Cover area:6,762 square feet Hardscape area:8,454 square feet B-19 The east side of Haven Ave from the Southern Pacific Railroad to 341 feet south of Victoria St. Ground Cover area:6,415 square feet Hardscape area:8,865 square feet B-20 The east side of Haven Ave from 341 feet south of Victoria St to Victoria St; the south side of Victoria St from Haven Ave to 237 feet east of Mango St. Ground Cover area:16,900 square feet Hardscape area: 8,767 square feet    Page 347 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 1 B-21 The south side of 19th St from Valinda Ave to Inyo Pl. Ground Cover area:3,900 square feet Hardscape area:3,700 square feet B-22 The south side of Lemon Ave south of the sidewalk from 188 feet west of Terracina Ave to 284 feet north of Marbella Dr. The parkway on the south side of Lemon Ave from 188 feet west of Terracina Ave to 517 feet north of Marbella Dr. The turf in the parkway at the end of the cul-de-sac on Sonterra Ct. The parkway on the north side of Lemon Ave from 188 feet west of Terracina Ave to 526 feet south of Terracina Ave. The north side of Lemon Ave north of the sidewalk from 188 feet west of Terracina Ave to 562 feet south of Terracina Ave. The turf in the parkway at the end of the cul-de-sac at Serena Pl. Ground Cover area:17,688 square feet Turf area: 6,390 square feet Hardscape area: 4,928 square feet B-23 The parkway on the east side of Lemon Ave from 129 feet south of Marbella Dr to 526 feet south of Terracina Ave. The slope on the east side of Lemon Ave east of the sidewalk from 129 feet south of Marbella Dr to 562 feet south of Terracina Ave. The west side of Lemon Ave west of the sidewalk from 284 feet north of Marbella Dr to 129 feet south of Marbella Dr. The parkway on the west side of Lemon Ave from 517 feet north of Marbella Dr to 129 feet south of Marbella Dr. Ground Cover area:22,531 square feet Hardscape area: 4,468 square feet B-24 The south side of Highland Ave from 327 feet west of Deer Creek Channel to Deer Creek Channel. The paseo from Los Osos Way to Deer Creek Channel. Ground Cover area:4,946 square feet Hardscape area:2,099 square feet B-25 The south side of Banyan St from 152 feet west of Cantabria Ave to 930 feet east of Cantabria Ave. Ground Cover area:16,693 square feet B-26 The north side of Wilson Ave from 590 feet west of High Meadow Pl to 187 feet east of High Meadow Pl. Ground Cover area:4,628 square feet Hardscape area: 390 square feet B-27 The east side of Haven Ave from 467 feet north of 19th St to 650 feet north of 19th St. Ground Cover area:3,483 square feet Hardscape area:6,235 square feet    Page 348 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 1 C-1 The north side of 26th St from Andover Pl to Hermosa Ave. The east side of Hermosa Ave from 26th St to 331 feet north of Concord Dr. Ground Cover area:22,227 square feet Hardscape area: 5,532 square feet C-2 The entry monument on the northeast and northwest corners of 4th St and Archibald Ave. Ground Cover area:6,337 square feet Hardscape area:3,998 square feet C-3 The south side of Base Line Rd from Ramona Ave to 128 feet east of Cambridge Ave. Ground Cover area:17,262 square feet Hardscape area: 4,865 square feet C-4 The south side of Base Line Rd from 440 feet west of Ramona Ave to Ramona Ave. Ground Cover area:6,198 square feet Hardscape area:2,200 square feet C-5 The south side of Base Line Rd from 340 feet west of Center Ave to 103 feet east of Center Ave. Ground Cover area:8,850 square feet Hardscape area:2,215 square feet C-6 The south side of Base Line Rd from Ivy Ln to 105 feet west of Marine Ave. Ground Cover area:8,080 square feet Hardscape area:2,475 square feet C-7 The parkway on the north side of Church St from 142 feet east of Teak Way to 230 feet west of Teak Way. Ground Cover area:1,813 square feet Hardscape area:1,650 square feet C-8 The west side of Hermosa Ave from 524 feet north of Palo Alto St to 142 feet south of Palo Alto St. Ground Cover area:2,650 square feet Hardscape area:3,996 square feet C-9 The parkway on the west side of Hermosa Ave from 163 feet north of Ironwood St to 145 feet south of Ironwood St. Ground Cover area:1,500 square feet Hardscape area:1,848 square feet    Page 349 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 1 C-10 The entry monument parkway on the south side of Base Line Rd from the western city limit to Alta Cuesta Dr. Ground Cover area:9,756 square feet Hardscape area:4,380 square feet C-11 The parkway on the east side of Beryl St from Alder St to 135 feet north of Culpepper St. Ground Cover area:3,400 square feet Hardscape area:3,600 square feet C-12 The parkway on the east side of Hellman Ave from Tryon St to 665 feet north of Tryon St. Ground Cover area:8,280 square feet Hardscape area:3,325 square feet C-13 The parkway on the west side of Hellman Ave from 500 feet north of Church St to Church St. Ground Cover area:2,416 square feet Hardscape area:3,000 square feet C-14 The east side of Archibald Ave from 196 feet north of Palo Alto St to 530 feet north of Palo Alto St. Ground Cover area:4,262 square feet Hardscape area:1,374 square feet C-15 The north side of San Bernardino Rd from Summerlin Pl to 225 feet west of Summerlin Pl. Ground Cover area:1,660 square feet Hardscape area: 710 square feet C-16 The south side of Base Line Rd from 286 feet west of Hermosa Ave to Hermosa Ave. The raised planter on the southwest corner of Base Line Rd and Hermosa Ave. Ground Cover area:4,190 square feet Hardscape area:2,320 square feet C-17 The east side of Hellman Ave from 775 feet south of 6th St to 6th St. The south side of 6th St from Hellman Ave to Golden Oak Rd. The west side of Golden Oak Rd from 6th St to Foxbrook Dr. Ground Cover area:9,058 square feet Hardscape area:6,387 square feet    Page 350 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 19 Fiscal Year 2023/24 ATTACHMENT 1 D-1 The east side of Rochester Ave from Church St to Base Line Rd. Ground Cover area:27,920 square feet Hardscape area:17,301 square feet D-2 The east side of Rochester Ave from 146 feet south of Chervil St to Church St. Ground Cover area:21,858 square feet Hardscape area:13,263 square feet D-3 The south side of Base Line Rd from Rochester Ave to 600 feet east of Rochester Ave. Ground Cover area:2,180 square feet Hardscape area:4,121 square feet D-4 The north and south sides of Church St from Rochester Ave to 150 feet east of Hyssop Dr. Ground Cover area:6,340 square feet Hardscape area:8,887 square feet D-5 The landscape along the Edison corridor from Arrow Rt. To Foothill Blvd. Ground Cover area:23,392 square feet H-9 The Haven Ave median from the 210 freeway to Alta Loma Dr. Ground Cover area:2,207 square feet H-10 The Haven Ave median from entrance of Haven Village to Amber Ln. Ground Cover area:6,968 square feet Converted 5,131 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-11 The Haven Ave median from Amber Ln to Olive Way. Ground Cover area:5,026 square feet Converted 3,475 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-12 The Haven Ave median from Olive Way to 712 feet north of Wilson Ave. Ground Cover area:6,734 square feet Converted 3,933 square feet of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by LMD 1. An equal amount is maintained by General Fund as of March 25, 2013 H-13 The Haven Ave median from 19th St to the 210 freeway. Ground Cover area:12,514 square feet    Page 351 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 20 Fiscal Year 2023/24 ATTACHMENT 1 FH-18 The Foothill Blvd median from East Ave to 453 feet east of Cornwall Ct. Ground Cover area:5,450 square feet I-1-5 The Andover Pl playground on the southwest corner of Andover Pl and Bedford Dr. Ground Cover area:1,506 square feet Turf area:1,070 square feet Hardscape area: 640 square feet Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 352 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 21 Fiscal Year 2023/24 ATTACHMENT 1   Page 353 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 22 Fiscal Year 2023/24 ATTACHMENT 1 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Pe rsonne l Se rv ice s: Regular Salaries 20,030$ Part-time Salaries 11,940 Fringe Benefits 13,570 Subtotal - Pe rsonne l 45,540 Ope rations and M ainte nance : Operations and Maintenance: O & M/General 73,750 O & M/Facilities 2,530 Emergency Equipm ent and Vehicle Rental 6,300 Equipment Operations and Maintenanc e 3,000 Subtotal - Operations and Maintenanc e 85,580 Contract Servic es : Contract Servic es /General 679,120 Contract Servic es /Fac ilities 8,150 Contract Vehic le Maintenance/Repair 2,000 Tree Maintenanc e 132,670 Subtotal - Contrac t Services 821,940 Utilities: Telephone Utilities 2,160 W ater Utilities 380,530 Electric Utilities 43,170 Subtotal - Utilities 425,860 As sessment Adm inis tration 43,290 Admin./General Overhead 74,140 Other Expenses 660 Subtotal - Ope rations and M ainte nance 1,451,470 Capital Expe nditure s: Captial Outlay - Equipm ent 32,000 Captial Outlay - Im provements Other Than Building 174,520 Captial Projec t 50,000 Subtotal - Capital Expe nditure s 256,520 T ransfe r Out: Transfer Out - LMD #1 Capital Reserve Fund 90,000 T otal Expe nditure s Budge t 1,843,530$    Page 354 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 23 Fiscal Year 2023/24 ATTACHMENT 1 Fiscal Year 2023/24 Budget Re v e nue s T axe s: Es tim ated As s ess m ents, Net of Estimated Delinquencies 1,256,110$ Antic ipated Prior Year Delinquencies Collec tion 12,220 Subtotal - T axe s 1,268,330 Othe r Re ve nue s: Interes t Earnings 37,610 Other Rental/Leas e Inc ome 31,560 Park Maintenance Fees 2,050 Sports Field Us er Group Rentals 110 Sports Lighting Fees 20,000 Other Revenue 100 Subtotal - Othe r Re ve nue s:91,430 T ransfer In: Trans fer In - General Fund 66,960 Trans fer In - LMD #1 Operating Fund 90,000 Trans fer In - CFD Empire Lakes 92,620 Trans fer In - 8999 - Subtotal - T ransfer In:249,580 T otal Re v e nue s Budget 1,609,340 Contribution to/(Use of) Fund Balance (234,190)$ Total Gross Es timated As ses sments 1,256,106.10$ Total Distric t EBU Count 13,621.67 Ac tual As ses sment per EBU - Fiscal Year 2023/24 92.21$ Maxim um Allowable Assem ent per EBU - Fisc al Year 2023/24 92.21$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. Beginning with Fiscal Year 2016/17 the City will maintain a Capital Reserve Fund to be used for deferred maintenance and pending capital projects. The reserve balance information for the District is as follows:    Page 355 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 24 Fiscal Year 2023/24 ATTACHMENT 1 Operating Capital Total Reserve Reserve Reserve Es tim ated Res erve Fund Balanc e, June 30, 2023 $1,026,534 $440,228 1,466,762$ Contribution to/(Us e of) Res erve - Fisc al Year 2023/24 (60,660)(173,530)(234,190) Es tim ated Res erve Fund Balanc e, June 30, 2024 $965,874 $266,698 1,232,572$ Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements.    Page 356 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 25 Fiscal Year 2023/24 ATTACHMENT 1 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement." Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by    Page 357 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 26 Fiscal Year 2023/24 ATTACHMENT 1 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas, Parks - Bear Gulch Park, East and West Beryl Park, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and the undeveloped Don Tiburcio Tapia Park and appurtenant facilities that are located throughout the General City and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the General City which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and    Page 358 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 27 Fiscal Year 2023/24 ATTACHMENT 1 •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment.    Page 359 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 28 Fiscal Year 2023/24 ATTACHMENT 1 Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Family Res idential 1.00 Parc el Multi-Family Residential 0.50 Unit Non-Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: M aximum Allowable Assessme nt Rate pe r EBU Actual Asse ssment Rate pe r EBU T otal Units/Acre s T otal EBUs Single Family Residential $92.21 $92.21 8,413.00 8,413.00 Multi-Family Residential 92.21 92.21 10,382.00 5,191.00 Non-Res idential 92.21 92.21 8.83 17.67 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 360 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 29 Fiscal Year 2023/24 ATTACHMENT 1   Page 361 ____________________________________________________________________________ Landscape Maintenance District No. 1 – City of Rancho Cucamonga 30 Fiscal Year 2023/24 ATTACHMENT 1 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate Per EBU T otal Units/ Acres T otal EBUs T otal Assessme nt Single-family Res idential $92.21 8,413.00 8,413.00 $775,762.73 Multi-family Res idential 92.21 10,382.00 5,191.00 478,714.02 Non-res idential 92.21 8.83 17.67 1,629.35 T otal 18,803.83 13,621.67 $1,256,106.10 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: APN Annexation Date Proje ct T otal Units / Acre s T otal EBUs T ype 1090-251-29 02/22/22 PMT2021-03992 1.00 1.00 Single-Family Res 0209-361-09 08/03/22 PMT2021-05731 1.00 1.00 Single-Family Res 0202-061-32 11/02/22 SUBTT20353 6.00 6.00 Single-Family Res 0202-981-19 11/16/22 DRC2020-00157 1.00 1.00 Single-Family Res 0207-361-17 12/07/22 DRC2021-00464 1.00 1.00 Single-Family Res 0209-101-10 12/07/22 PMT2022-02202 1.00 1.00 Single-Family Res    Page 362 ATTACHMENT 2 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 2 (Victoria Neighborhood Parks)    Page 363 CITY OF RANCHO CUCAMONGA Landscape Maintenance District No. 2 (Victoria Neighborhood Parks) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 364 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 22 ESTIMATE OF COSTS 24 District Budget 24 Definitions of Budget Items 26 BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION 27 Benefits from Improvements 27 Quantification of Benefit 29 Sidewalks and Community Trails 30 Street Landscaping 32 Neighborhood Parks 37 Collective General Benefit 39 METHOD OF ASSESSMENT 39 Overview 39 Apportioning of Special Benefit 40 Rate per Benefit Unit 47 Method of Assessment Spread 47 Applying the Method of Assessment Spread 47    Page 365 Proposed Maximum Assessment Rates 50 Cost of Living Inflator 50 ASSESSMENT DIAGRAM 51 ASSESSMENT ROLL AND ANNEXATIONS 53 Assessment Roll 53 Annexations 53    Page 366 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 2 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments Landscape Maintenance District No. 2 (Victoria Neighborhood Parks) (hereafter, referred to as the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Personnel Servic es 1,029,570$ Operations and Maintenance 3,711,850 Capital Expenditures 1,708,000 T otal Expe nditure s Budge t 6,449,420 Re v e nue s Taxes : Estim ated Ass ess m ents , Net of Estim ated Delinquenc ies 4,038,580 Antic ipated Prior Year Delinquenc ies Collection 27,410 Subtotal - Taxes 4,065,990 Other Revenues 59,860 Trans fer In 619,270 T otal Re v e nue s Budge t 4,745,120 Contribution to/(Use of) Fund Balance (1,704,300)$ Total Dis tric t EBU Count 81,554.33 Ac tual Assess m ent per EBU 49.53$ Maxim um Allowable Ass ement per EBU 52.71$    Page 367 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 2 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 368 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 2 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public    Page 369 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 2 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located south of the 210 Freeway, west of Etiwanda Ave, southwest of the I-15 Freeway, and east of Haven Ave, also known as the Victoria Neighborhood Parks and Landscape Maintenance District, and are more particularly in the diagram of the District included herein. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements located in and serviced and maintained by the District generally include: the landscaping and associated landscape lighting and irrigation systems installed along the roadways, medians, and community trails; sidewalks; and six neighborhood parks that are of direct and special benefit to the parcels within the District. These improvements are located within the public right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris/graffiti, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements, including the    Page 370 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 2 parks and irrigation systems, includes but is not limited to, the upkeep, repair, removal or replacement of all or any part of the improvement or facility; grading and replacement of trail surfacing; trail fence repair and replacement; and irrigation systems control, adjustment, repair and replacement. Servicing means the furnishing of water for the irrigation of landscaping, the furnishing of electricity, gas or other illuminating energy for the lighting of landscaping or appurtenant facilities. This shall also include materials, vehicles, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City’s intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park, and Windrows Park Site #Descriptive Location 2-1 The west side of Arbor Ln from the traffic circle to Church St. The Arbor Ln median from Church St to the traffic circle. The east side of Arbor Ln from Long Meadow Dr to Church St. The paseo from the west side of Arbor Ln to Day Creek Blvd. The paseo from the west side of Arbor Ln to Saintsbury Pl. The north side of Winery Dr from Arbor Ln to 214 feet west of Arbor Ln. The south side of Long Meadow Dr from Freestone Ct to Duck Creek Pl. Ground Cover area:93,639 square feet Hardscape area:59,041 square feet 2-2 The northwest corner of Day Creek Blvd and Church St. The north side of Church St from Day Creek Blvd to 1,152 feet west of Hess Pl. The paseo from the north side of Church St to Dry Creek Dr. The paseo from the north side of Church St to Pineridge Pl. The west side of Hess Pl from the north side of Church St to Dry Creek Dr. The south side of Church St from 145 feet east of Hyssop Dr to 896 feet east of Hyssop Dr. Ground Cover area:24,018 square feet Hardscape area:26,617 square feet 2-3 The west side of Day Creek Blvd from 250 feet north of Appellation Dr to Church St. The east side of Day Creek Blvd from Church St to Madrigal Pl. The Day Creek Blvd median from Church St to Base Line Rd. The south side of Madrigal Pl from Day Creek Blvd to Round Hill Pl. Ground Cover area:35,420 square feet Hardscape area:42,671 square feet    Page 371 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 2 2-4 Victoria Park Ln from Base Line Rd to the east entrance of Victoria Arbor Park. The southwest corner of Victoria Park Ln and Base Line Rd. The southeast corner of Victoria Park Ln to 445 feet east of Victoria Park Ln. Ground Cover area:36,482 square feet Turf area: 3,874 square feet Hardscape area:32,927 square feet 2-5 The east and west side of Victoria Park Ln and the medians from Mosaic Dr to Church St. Ground Cover area:56,358 square feet Hardscape area:20,390 square feet 2-6 The north side of Church St from Arbor Ln to Day Creek Blvd. The northwest corner of Church St and Arbor Ln. The paseo from the north side of Church St to Wilson Creek Dr. Ground Cover area:21,616 square feet Hardscape area:15,159 square feet 2-7 The north side of Church St from Victoria Park Ln to Arbor Ln. The northwest corner of Victoria Park Ln and Church St. The paseo from the north side of Church St to Elk Cove Ct. The paseo from the north side of Church St to Freestone Ct. The northeast corner of Arbor Ln and Church St. Ground Cover area:16,609 square feet Hardscape area:13,730 square feet 2-8 The paseo from the west side of Etiwanda Ave to Silver Rose Ct. The north side of Church St from Etiwanda Ave to Victoria Park Ln. The east side of Iron Horse Pl from Church St to Wild Horse Pl. The paseo from the north side of Church St to Cloudy Bay Ct. The medians from Iron Horse Pl to Etiwanda Ave. Ground Cover area:35,122 square feet Hardscape area:28,473 square feet 2-9 The landscaped slope behind existing landscape of site 2-5 on the west side of Victoria Park Ln from 475 feet north of Long Meadow Dr to Long Meadow Dr. The landscape slope and curb adjacent parkway from Victoria Park Ln to 685 feet west of Victoria Park Ln. Ground Cover area:26,213 square feet Hardscape area: 5,617 square feet VW-1 Base Line Rd median from Victoria Park Ln to 830 feet west of Victoria Park Ln. Ground Cover area:4,514 square feet Hardscape area:3,474 square feet    Page 372 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 2 VW-2 The north side of Base Line Rd 300 feet east and 200 feet west of Swanson Pl. The east and west sides of Swanson Pl from Base Line Rd to Province St. The paseo from the intersection of Swanson Pl and Province St to Atwood St with outlet to Dunmore Pl. The paseo from Atwood St to the Southern Pacific Railroad. The north side of Saratoga St from Powell Pl to Dunmore Pl. The paseo from Saratoga St to Etiwanda Ave. The south side of Atwood St from Victoria Park Ln to Travis Pl. The north side of Atwood St from Walcott Pl to Victoria Park Ln. Ground Cover area:18,753 square feet Turf area:73,931 square feet Hardscape area:22,615 square feet VW-3 The Victoria Park Ln median and the west and east side parkways from Base Line Rd to the entrance to Victoria Village. Ground Cover area:27,090 square feet Hardscape area: 3,214 square feet VW-4 The Victoria Park Ln median and the west and east side parkways from Victoria Village entrance to Atwood St. Ground Cover area:40,937 square feet Hardscape area: 6,428 square feet VW-5 The Victoria Park Ln median and the west side and east side parkways from Atwood St to the Southern Pacific Railroad. Ground Cover area:49,513 square feet Hardscape area: 5,467 square feet VW-6 The paseo running north from 12732 Farrington St to the Southern Pacific Railroad. Ground Cover area:285 square feet Hardscape area:679 square feet VW-7 The paseo running north from 12840 Farrington St to the Southern Pacific Railroad. Ground Cover area:266 square feet Hardscape area:552 square feet VW-8 The Victoria Park Ln median and the west side parkway from the Southern Pacific Railroad to South Victoria Windrows Loop. The Victoria Park Ln east side parkway from the Southern Pacific Railroad to Zinnia Ct. Ground Cover area:40,548 square feet Hardscape area: 6,150 square feet    Page 373 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 2 VW-9 The Victoria Park Ln east side parkway from Barberry St to North Victoria Windrows Loop at Windrows Park. Ground Cover area: Turf area: 40,004 square feet 11,779 square feet Hardscape area: 3,720 square feet VW-10 The west side of Victoria Park Ln from South Victoria Windrows Loop to Dahlia Ct. The Victoria Park Ln median from Zinnia Ct to Dahlia Ct. The east side of Victoria Park Ln from North Victoria Windrows Loop at Windrows Park to Dahlia Ct. Ground Cover area:50,620 square feet Turf area:11,878 square feet Hardscape area:11,400 square feet VW-11 The east side parkway on South Victoria Windrows Loop from Silktassel Dr to Victoria Park Ln. The parkway on the south side of Victoria Park Ln from the intersection of South Victoria Windrows Loop and North Victoria Windrows Loop to Dahlia Ct. The Victoria Park Ln median from the intersection of North and South Victoria Windrows Loop to Dahlia Ct. The parkway on the north side of Victoria Windrows Loop from the intersection of North and South Victoria Windrows Loop to Dahlia Ct. Ground Cover area:27,053 square feet Turf area:20,216 square feet Hardscape area: 6,988 square feet VW-12 The Victoria Park Ln median from the intersection of North and South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the north side of Victoria Park Ln from the intersection of North and South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkway on the west side of North Victoria Windrows Loop from Silverberry St to Victoria Park Ln. The parkway on the south side of Silverberry St from 390 feet east of Day Creek Blvd to North Victoria Windrows Loop. Ground Cover area:166,249 square feet Turf area: 21,603 square feet Hardscape area: 12,868 square feet VW-13 The parkway on the south side of Victoria Park Ln from 390 feet east of Day Creek Blvd to South Victoria Windrows Loop. The west side of South Victoria Windrows Loop from Victoria Park Ln to Snapdragon St. Ground Cover area:20,068 square feet Turf area:16,476 square feet Hardscape area: 7,200 square feet    Page 374 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 2 VW-14 The parkway on the west side of South Victoria Windrows Loop from Snapdragon St to Victoria Park Ln. The parkway on the north and south side of Sugar Gum St from South Victoria Windrows Loop to 390 feet east of Day Creek Blvd. The parkways on the east and west sides of Basswood Pl from Sugar Gum St to Blazing Star Ct. The parkway on the north side of South Victoria Windrows Loop from Victoria Park Ln to Silktassel Dr. Ground Cover area:21,466 square feet Turf area:10,335 square feet Hardscape area:27,560 square feet VW-15 The parkway on the north side of Bougainvillea Way from Peach Pl to North Victoria Windrows Loop. The parkway on the east side of North Victoria Windrows Loop from Bougainvillea Way to Citrus Pl. The parkway on the north side of North Victoria Windrows Loop from Locus Ave and following that curb line to Silverberry St. The parkway on the north side of Silverberry St from North Victoria Windrows Loop 390 feet east of Day Creek Blvd. The paseo from North Victoria Windrows Loop at Silverberry St to Nasturtium Dr. The paseo from North Victoria Windrows Loop at Locus Ave to Pistache St and continuing to Bougainvillea Way. Ground Cover area:45,929 square feet Turf area:12,207 square feet Hardscape area:23,630 square feet VW-16 The south side of Highland Ave from 455 feet east of Day Creek Blvd to 534 feet east of Locus Ave. The east and west side of Locus Ave from Highland Ave to North Victoria Windrows Loop. The parkway on the south side of North Victoria Windrows Loop from Citrus Pl east to Bougainvillea Way. The parkway on the north side of North Victoria Windrows Loop from Twinspur Pl to Locus Ave. Ground Cover area:26,577 square feet Turf area:23,922 square feet Hardscape area:19,203 square feet VW-17 This site was modified and added to VW-16 on January 5, 1999. VW-18 The south side of Highland Ave from 12583 Highland Ave to Rockrose Ave. Ground Cover area:2,800 square feet Turf area:8,515 square feet Hardscape area:3,325 square feet    Page 375 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 2 VW-19 The north side of North Victoria Windrows Loop from Rosemary Ct to Rockrose Ave. The east side of Rockrose Ave from North Victoria Windrows Loop to Highland Ave. The south side of Highland Ave from Rockrose Ave to Etiwanda Ave. The horse trail from Highland Ave and Etiwanda Ave to the Fire Station. Ground Cover area:21,027 square feet Turf area:32,266 square feet Hardscape area:11,298 square feet VW-20 The parkway on the south side of North Victoria Windrows Loop from Victoria Park Ln to Plum Way. The parkway on the west side of North Victoria Windrows Loop from Plum Way to Rosemary Ct. The paseo from Tipu Pl east to the open field. Note: The area in front of Windrows Park is watered by the VW-20 water meter, but it is maintained by City crews. Ground Cover area: 2,110 square feet Turf area:16,411 square feet Hardscape area: 9,132 square feet VW-21 The east side of North Victoria Windrows Loop from Rosemary Ct to the trail south of Kalmia St. The trail and paseo from North Victoria Windrows Loop south of Kalmia St to Etiwanda Ave and north to the Fire Station. The south side of Basil St from North Victoria Windrows Loop to Santolina Pl. Ground Cover area:49,187 square feet Turf area:36,461 square feet Hardscape area:19,600 square feet Mulchscape:21,071 square feet VW-22 The paseo from North Victoria Windrows Loop at Rockrose Ave to the northeast corner of Windrows Park and from that corner to Plum Way. Ground Cover area:13,689 square feet Turf area:19,953 square feet Hardscape area: 9,489 square feet VW-23 The west side of Rockrose Ave from Highland Ave to North Victoria Windrows Loop. The parkway on the north side of North Victoria Windrows Loop from Rockrose Ave to Twinspur Pl. The parkway on the south side of North Victoria Windrows Loop from Bougainvillea Way to Rosemary Ct. Ground Cover area:18,299 square feet Turf area: 3,452 square feet Hardscape area:10,352 square feet    Page 376 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 2 VW-24 The Metropolitan Water District easement from Jasmine Ct and Ironbark Dr to Sweetgum Dr. Ground Cover area: 475 square feet Hardscape area:4,730 square feet VW-25 The north side of Base Line Rd from 384 feet west of Wanona Pl to Etiwanda Ave. The west side of Etiwanda Ave from Base Line Rd to Craig Dr. The Base Line Rd median from Swanson Pl to Etiwanda Ave. Ground Cover area:20,934 square feet Turf area: 3,079 square feet Hardscape area:12,799 square feet VW-26 The paseo from Grape Pl to 630 feet west of Grape Pl. Ground Cover area: 7,021 square feet Hardscape area: 8,548 square feet VW-27 The south side of Base Line Rd from 251 feet west of Swanson Pl to Etiwanda Ave. The Base Line Rd median from Victoria Park Ln to Swanson Pl. Ground Cover area:18,816 square feet Hardscape area:17,233 square feet VG-1 The turf and ground cover on the south side of Highland Ave from the Deer Creek Channel to Fairmont Way. The turf and ground cover from Highland Ave on the west side of Fairmont Way to Victoria Park Ln. The ground cover on the north side of Victoria Park Ln south of the horse trail from 475 feet east of Milliken Ave to Fairmont Way. The turf on the north side of Victoria Park Ln from 275 feet east of Milliken Ave to Fairmont Way. The turf in the parkway on the east side of Fairmont Way from Victoria Park Ln to Highland Ave. Ground Cover area:21,573 square feet Turf area:47,604 square feet Hardscape area:17,300 square feet    Page 377 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 2 VG-2 The turf on the east side of York Pl from Delaware St to Fairmont Way. The ground cover on the south side of Fairmont Way from York Pl and continuing on that curb line to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln west of Milliken Ave from Fairmont Way to Milliken Ave. The parkway on the west side of Milliken Ave from Victoria Park Ln to Fairmont Way. The Milliken Ave median from Fairmont Way to Victoria Park Ln. The turf on the north side of Victoria Park Ln from 273 feet west of Milliken Ave to Milliken Ave. The ground cover on the north side of Victoria Park Ln south of the horse trail from 468 feet west of Milliken Ave to Milliken Ave. Ground Cover area:53,416 square feet Turf area:49,587 square feet Hardscape area:20,173 square feet VG-3 The turf and ground cover north of the sidewalk on the north side of Fairmont Way from Nova Ct continuing on that curb line to York Pl and the turf south of the sidewalk on the north side of Fairmont Way from Armstrong Pl continuing on that curb line to York Pl. The ground cover on the west side of York Pl from Fairmont Way to Delaware St and the ground cover on the east side of York Pl. The turf and ground cover on the west side of Fairmont Way from Emerson St continuing along that curb line to Armstrong Pl. The turf and ground cover on the east and west sides of Biola Pl. Ground Cover area:57,189 square feet Turf area:38,343 square feet Hardscape area:26,848 square feet VG-4 The turf and ground cover on the south side of Fairmont Way from Armstrong Pl to Milliken Ave. The turf and ground cover on the west side of Milliken Ave from Fairmont Way to the Southern Pacific Railroad. The Milliken Ave median from Fairmont Way to the Southern Pacific Railroad. The ground cover on the north side of the Southern Pacific Railroad from Deer Creek Channel to Rochester Ave including the paseo to Baylor St. The ground cover on the north side of Fairmont Way from Milliken Ave to Nova Ct. The turf on the north side of Fairmont Way from Milliken Ave to Armstrong Pl. Ground Cover area:202,163 square feet Turf area: 19,751 square feet Hardscape area: 12,278 square feet VG-5 The paseo from Biola Pl to Amarillo St to Delaware St at York Pl. Ground Cover area:12,448 square feet Turf area:44,896 square feet Hardscape area: 7,992 square feet    Page 378 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 2 VG-6 The paseo beginning at the northeast corner of Victoria Groves Park and Fairmont Way and extending to the Deer Creek Channel. Ground Cover area:73,442 square feet Turf area:74,778 square feet Hardscape area:16,629 square feet VG-7 The paseo that begins on the south side of Donnelly St at Fairmont Way and continues to the Deer Creek Channel including the southward extension on the west side of Albright Pl from Donnelly St to Pacific and the paseo from Pacific to Charleston St. Ground Cover area:43,427 square feet Turf area:51,765 square feet Hardscape area:15,806 square feet VG-8 The ground cover on the west side of Milliken Ave from 566 feet north of Victoria Park Ln to Victoria Park Ln. The ground cover and turf north of the horse trail on Victoria Park Ln from Milliken Ave to Fairmont Way. The ground cover on the east side of Fairmont Way from Victoria Park Ln to 156 feet north of Victoria Park Ln. Ground Cover area:21,614 square feet Turf area: 8,614 square feet Hardscape area: 8,281 square feet VG-9 The ground cover on the east side of Fairmont Way from 156 feet north of Victoria Park Ln to Kenyon Way. The ground cover on the south side of Kenyon Way from Fairmont Way to 197 feet east of Fairmont Way. The turf on the south side of Kenyon Way from Fairmont Way to 316 feet east of Fairmont Way. The turf and ground cover on the south side of Baltimore Dr from Fairmont Way to Baltimore Ct. The turf and ground cover on the north side of Baltimore Dr from Fairmont Way to Vanderbilt Pl. The turf and ground cover on the east side of Vanderbilt Pl from Baltimore Dr to Brown Dr. The paseo from Vanderbilt Pl and Brown Dr to Kenyon Way. Ground Cover area:48,481 square feet Turf area:11,357 square feet Hardscape area:13,542 square feet    Page 379 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 2 VG-10 The ground cover on the south side of Kenyon Way from 197 feet east of Fairmont Way to Milliken Ave. The turf on the south side of Kenyon Way from 316 feet east of Fairmont Way to Milliken Ave. The ground cover on the west side of Milliken Ave from Kenyon Way to 566 feet north of Victoria Park Ln. The turf and ground cover on the west side of Capitol Pl from Brown Dr to Bethany Dr. The paseo from Capitol Pl and Brown Dr to Kenyon Way. Ground cover area:34,241 square feet Turf area:11,031 square feet Hardscape area: 5,320 square feet VG-11 The east and west side parkways and median of Milliken Ave from Base Line Rd to the Southern Pacific Railroad. The north side of Base Line Rd from 542 feet east of Milliken Ave to Milliken Ave. Ground Cover area:31,367 square feet Turf area:17,264 square feet Hardscape area:25,524 square feet VG-12 The turf and ground cover on the south side of Fairmont Way from the southeast corner of Milliken Ave and Fairmont Way along the curb line to Victoria Park Ln. The turf and ground over on the west side of Fairmont Way from the southwest corner of Victoria Park Ln and Fairmont Way (located east of Milliken Ave) and continuing along the curb line to Milliken Ave. The turf on the east side of Milliken Ave from the Southern Pacific Railroad to 730 feet south of Victoria Park Ln. The ground cover on the east side of Milliken Ave from the Southern Pacific Railroad to 766 feet south of Victoria Park Ln. Ground Cover area:53,068 square feet Turf area:36,431 square feet Hardscape area:27,004 square feet VG-13 The paseos from Victoria Park Ln to Verona Dr, Verona Dr to Napoli Dr, and Genova Rd to Tivoli Pl. Ground Cover area:17,993 square feet Turf area:16,344 square feet Hardscape area: 8,376 square feet    Page 380 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 2 VG-14 The Base Line Rd median from Milliken Ave to Ellena East. The turf and ground cover on the north side of Base Line Rd from Ellena East to Ellena West. The turf and ground cover on the east side of Ellena West from Base Line Rd and following the curb line to Kenyon Way. The north side of Ellena West from Kenyon Way to Casoli Pl. The turf and ground cover on both sides of Casoli Pl from Ellena West to Candela Dr. The turf and ground cover on both sides of Crema Pl from Ellena West to Candela Dr. Ground Cover area:89,456 square feet Turf area:62,999 square feet Hardscape area:44,826 square feet VG-15 The turf and ground cover on the west side of Rochester Ave from the Southern Pacific Railroad to Base Line Rd. The turf and ground cover on the north side of Base Line Rd from Rochester Ave to Ellena East. The Base Line Rd Median from Rochester Ave to Ellena East. The turf and ground cover on the east side of Ellena East from Base Line Rd and continuing along that curb line to 275 feet north of Berra Rd. The turf and ground cover on both sides of Berra Rd from Ellena East to Comiso Way. Ground Cover area:58,588 square feet Turf area:57,306 square feet Hardscape area:36,014 square feet VG-16 The paseo from Base Line Rd to Ellena West with entrances to Amelia Dr and Pavola Dr. Ground Cover area: 9,661 square feet Turf area:11,529 square feet Hardscape area: 5,804 square feet VG-17 The paseo from Fairmont Way to the Southern Pacific Railroad. The paseo from Fabriano Pl to Martano Pl. Ground Cover area:35,351 square feet Turf area:40,291 square feet Hardscape area:16,394 square feet VG-18 The paseo from Rapallo Dr to Gandino Dr and south to the Southern Pacific Railroad. Ground Cover area:4,281 square feet Hardscape area:1,308 square feet VG-19 The paseo from Tolentino Dr to Pizolli Pl and to Tolentino Dr. Ground Cover area:12,555 square feet Turf area:17,856 square feet Hardscape area: 7,380 square feet    Page 381 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 2 VG-20 The turf on the east side of Milliken Ave from 730 feet south of Victoria Park Ln to Victoria Park Ln. The ground cover on the east side of Milliken Ave from 766 feet south of Victoria Park Ln to Victoria Park Ln. The turf and ground cover on the south side of Victoria Park Ln from the southeast corner at Milliken Ave heading east to Fairmont Way. The turf and ground cover on the north side of Victoria Park Ln from Parma Pl to the northeast corner of Milliken Ave and Victoria Park Ln. The ground cover on the west side of Parma Pl from Victoria Park Ln to Lomello Way. The Victoria Park Ln median from Milliken Ave to Pandino Ct. The Milliken Ave median from Victoria Park Ln to 440 feet south of Kenyon Way. The parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way to Victoria Park Ln. Ground Cover area:96,750 square feet Turf area:77,461 square feet Hardscape area:22,177 square feet VG-21 The ground cover on the east side of Parma Pl from Victoria Park Ln to Lomello Way. The ground cover on the north side of Victoria Park Ln from Parma Pl to 653 feet east of Kenyon Way. The turf on the north side of Victoria Park Ln from Parma Pl to 547 feet east of Kenyon Way. The turf and ground cover on the south side of Victoria Park Ln from Fairmont Way to 422 feet east of Kenyon Way. The turf and ground cover on the east and west sides of Kenyon Way from Victoria Park Ln to the Southern Pacific Railroad. The paseo from Kenyon Way to Rapallo Dr. The paseo from Kenyon Way to Bari Dr. The Victoria Park Ln median from Pandino Ct to Portofino Dr. Ground Cover area:85,865 square feet Turf area:41,994 square feet Hardscape area:34,478 square feet VG-22 The ground cover on the north side of Victoria Park Ln from 653 feet east of Kenyon Way to Rochester Ave. The turf on the north side of Victoria Park Ln from 547 feet east of Kenyon Way to Rochester Ave. The Victoria Park Ln median from Portofino Dr to Rochester Ave. The turf and ground cover on the south side of Victoria Park Ln north of the sidewalk from Kenyon Way to the east side of Vintage Park. The turf and ground cover on the south side of Victoria Park Ln from the east side of Vintage Park to Rochester Ave. The turf and ground cover on the west side of Rochester Ave from Victoria Park Ln to the Southern Pacific Railroad. Ground Cover area:115,144 square feet Turf area: 57,927 square feet Hardscape area: 20,863 square feet    Page 382 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 2 VG-23 The turf and ground cover on the east side of Kenyon Way from Victoria Park Ln to 409 feet west of Grimaldi Rd. The ground cover on the south side of Portofino Dr from Kenyon Way to Bergano Pl. The turf and ground cover on the north and south side of Lark Dr from Kenyon Way to the west property line of Rancho Cucamonga High School. The ground cover on the east and west side of Matera Pl from Lark Dr to Pescara Rd. The ground cover on the north and south side of Grimaldi Rd from Kenyon Way to Brindisi Ct. The turf and ground cover on the west side of Kenyon Way from Lark Dr to Victoria Park Ln. The ground cover on the north and south side of Marcello Way from Kenyon Way to Landriano Pl. The paseo from southwest corner of Kenyon Park to Kenyon Way. Ground Cover area:63,733 square feet Turf area:82,565 square feet Hardscape area:39,297 square feet VG-24 The north side of Kenyon Way from Autumn Glen Ct to Woodruff Pl. The east side of Woodruff Pl from Kenyon Way to 403 feet north of Kenyon Way. Ground Cover area:8,447 square feet Turf area:5,320 square feet Hardscape area:5,622 square feet VG-25 The paseo west of Torino Rd from Kenyon Way to Highland Ave. The turf and ground cover on the south side of Highland Ave from the northwest corner of Tract 13440 to the east end of Tract 13440. Ground Cover area:40,800 square feet Turf area:24,134 square feet Hardscape area:14,353 square feet VG-26 The paseo from Brindisi Ct to Messina Pl. The turf and ground cover on the north side of Brindisi Ct to the end of the cul-de-sac. The turf and ground cover on the west side of Messina Pl from the paseo to Treviso Way. Ground Cover area:18,905 square feet Turf area: 1,141 square feet Hardscape area: 3,615 square feet VG-27 The Milliken Ave median from 440 feet south of Kenyon Way to Highland Ave. The parkway on the west side of Milliken Ave from 420 feet south of Kenyon Way. Ground Cover area:4,030 square feet Turf area:3,006 square feet Hardscape area:4,222 square feet VG-28 The east side of Rochester Ave from Victoria Park Ln to Highland Ave. Ground Cover area:60,902 square feet Hardscape area: 5,593 square feet    Page 383 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 2 VG-29 The north side of Kenyon Way from Milliken Ave to Fairmont Way. The groundcover on the east side of Fairmont Way, east of the sidewalk, from Kenyon Way to the 210 freeway. Ground Cover area:20,178 square feet Turf area:16,877 square feet Hardscape area: 5,736 square feet VG-30 The south side of Tresenda Dr from Santo Pl to Sappada Pl. The paseo from Sappada Pl to Carano Pl. The south side of Montella Dr from Carano Pl to Trivento Pl. Ground Cover area:6,797 square feet Turf area:2,462 square feet Hardscape area:4,860 square feet VG-31 The east side of Brienza Pl from Larino Dr to Letini Dr. The west side of Tindari Pl from Letini Dr to Larino Dr. The greenbelt on the south side of Marconi Pl from Trivento Pl to Comiso Way. The east side of Comiso Way from Scalea Pl to Santo Pl. Ground Cover area:23,419 square feet Turf area:18,351 square feet Hardscape area:13,764 square feet VG-32 The north side of Candela Dr from Terni Pl to Bettola Pl. Ground Cover area:20,172 square feet Turf area: 8,190 square feet Hardscape area: 8,292 square feet VG-33 The paseo at the north end of Sapri Pl to the Southern Pacific Railroad. Ground Cover area:894 square feet Hardscape area:318 square feet VG-34 The paseo at the north end of Bronte Pl to the Southern Pacific Railroad. Ground Cover area:894 square feet Hardscape area:318 square feet VG-35 The east side of Rochester Ave from 555 feet south of Palmi Dr to Victoria Park Ln. The south side of Victoria Park Ln and median from Rochester Ave to east side of Deer Creek Channel. Ground Cover area:53,646 square feet Turf area:11,150 square feet Hardscape area:17,555 square feet    Page 384 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 19 Fiscal Year 2023/24 ATTACHMENT 2 VG-36 The north side of Victoria Park Ln from the east side of Deer Creek Channel to Rochester Ave. Ground Cover area:55,780 square feet Turf area:10,500 square feet Hardscape area: 8,004 square feet VG-37 The paseo at the end of Ardmoor Ct to the Southern Pacific Railroad. Ground Cover area:1,350 square feet Hardscape area: 950 square feet VG-38 The east side of Milliken Ave from 106 feet north of Victoria Park Ln to Kenyon Way. The north and south side of Spring Mist Dr from Milliken Ave to Summerstone Ct. The south side of Kenyon Way from Milliken Ave to Kenyon Park. Ground Cover area:28,051 square feet Turf area: 4,533 square feet Hardscape area:12,879 square feet VG-39 The north side of Victoria Park Ln from Kenyon Way paseo to 132 feet east of Milliken Ave. The Kenyon Way paseo from Victoria Park Ln to Fairwinds Ct. The paseo from Victoria Park Ln to the south west corner of Kenyon Park. Ground Cover area:55,089 square feet Turf area:13,120 square feet Hardscape area: 7,676 square feet VG-40 The south side of Highland Ave from 413 feet west of Highland Ave paseo to Highland Ave paseo. The east side of Highland Ave paseo from Highland Ave to Kenyon Way. The north side of Kenyon Way from Highland Ave paseo to Autumn Glen Ct. Ground Cover area:56,553 square feet Hardscape area:12,314 square feet VG-41 The west side of Rochester Ave from 294 feet south of Highland Ave to Lark Dr. The north side of Lark Dr from Rochester Ave to 1230 feet west of Rochester Ave. Ground Cover area:31,413 square feet Hardscape area:13,338 square feet VG-42 The south side of Highland Ave from 1,314 feet west of Rochester Ave to Rochester Ave. The west side of Rochester Ave from Highland Ave to 294 feet south of Highland Ave. The north side of Highland Ave from Rochester Ave to Woodruff Pl. Ground Cover area:40,346 square feet Hardscape area:15,445 square feet    Page 385 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 20 Fiscal Year 2023/24 ATTACHMENT 2 VG-43 The north side of Victoria Park Ln and the median from Day Creek Blvd to Day Creek Channel. The east and west side of Kensington Pl from Victoria Park Ln to Stratford Dr. Ground Cover area:70,669 square feet Turf area: 7,888 square feet Hardscape area:18,426 square feet VG-44 The west side of Day Creek Blvd from 572 feet north of Silverberry St to Day Creek Blvd. The south side of Silverberry St from Kensington Pl to Day Creek Blvd. Ground Cover area:36,835 square feet Hardscape area:24,376 square feet VG-45 The west side of Milliken Ave and the Milliken Ave median from the 210 freeway to Kenyon Way. Ground Cover area:10,658 square feet Turf area: 610 square feet Hardscape area: 5,589 square feet VG-46 The Base Line Rd median from 657 feet east of Virginia Pl to Rochester Ave. The north side of Base Line Rd from 278 feet east of Virginia Pl to Rochester Ave. The paseo from the northeast corner of Rochester Ave and Base Line Rd to Huntley Dr. The east side of Rochester Ave from Base Line Rd to 105 feet north of Shenandoah Dr. Ground Cover area:35,823 square feet Hardscape area:23,645 square feet VG-47 The north side of Base Line Rd from 400 feet east of Day Creek Blvd to Day Creek Blvd. Base Line Rd median from Day Creek Blvd to 595 feet east of Day Creek Blvd. Ground Cover area:9,515 square feet Hardscape area:7,926 square feet VG-48 The east side of Day Creek Blvd and median from Base Line Rd to Victoria Park Ln. The south side of Victoria Park Ln from Day Creek Blvd to 390 feet east of Day Creek Blvd. Ground Cover area:50,318 square feet Turf area: 3,234 square feet Hardscape area:29,217 square feet    Page 386 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 21 Fiscal Year 2023/24 ATTACHMENT 2 VG-49 The north side of Victoria Park Ln and median from 390 feet east of Day Creek Blvd to Day Creek Blvd. The east side of Day Creek Blvd from Victoria Park Ln to Highland Ave. The south side of Highland Ave from Day Creek Blvd to 440 feet east of Day Creek Blvd. Ground Cover area:51,459 square feet Turf area: 3,930 square feet Hardscape area:32,296 square feet VG-50 The west side of San Carmela Ct from 389 feet north of Base Line Rd to Base Line Rd. The north side of Base Line Rd from Carmela Ct to 264 feet west of Durness Pl. Ground Cover area:18,043 square feet Hardscape area:12,383 square feet VG-51 The Paseo south of Saxon Dr to Southern Pacific Railroad. Ground Cover area:1,398 square feet Hardscape area: 969 square feet VG-52 The north side of Sugar Gum St from Milliken Ave to Kensington Pl. The south side of Sugar Gum St from Milliken Ave to 111 feet east of Suffolk Pl. Ground Cover area:4,362 square feet Hardscape area:3,325 square feet VG-53 The south side of Victoria Park Ln from 296 feet west of Kensington Pl to Milliken Ave. The west side of Day Creek Blvd from Victoria Park Ln to 397 feet south of Sugar Gum St. Ground Cover area:28,532 square feet Turf area:11,070 square feet Hardscape area: 7,720 square feet VG-54 The east side of Rochester Ave from Shenandoah Dr to the Southern Pacific Railroad. Ground Cover area:6,864 square feet Hardscape area:5,136 square feet VG-55 The paseo north of Westhaven Pl to the Southern Pacific Railroad. Ground Cover area:1,775 square feet Hardscape area:2,575 square feet    Page 387 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 22 Fiscal Year 2023/24 ATTACHMENT 2 VG-56 The south side of Highland Ave from 1,317 feet west of Day Creek Blvd to 1,085 feet west of Day Creek Blvd including the non-irrigated slope on the south side of the sidewalk. Ground Cover area:5,274 square feet Hardscape area:1,761 square feet VG-57 The north side of Highland Ave from Fairmont Way to the Day Creek Channel. Ground Cover area:16,157 square feet Hardscape area:17,405 square feet VG-58 The south side of Kenyon Wy from the Kenyon Park paseo entrance to Lark Dr. The south side of Lark Dr. from 568 feet west of Kenyon Wy to Kenyon Wy. The paseo east of Kenyon Park from Kenyon Wy to the east/west paseo of site VG-23. Ground Cover area:24,072 square feet Hardscape area: 9,807 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City's Park Maintenance Crews. Map of Improvements The following page shows the approximate location (for reference only – may not include all) of landscaping improvements, including irrigation sites, and parks and community trails to be maintained by the District.    Page 388 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 23 Fiscal Year 2023/24 ATTACHMENT 2   Page 389 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 24 Fiscal Year 2023/24 ATTACHMENT 2 ESTIMATE OF COSTS The estimated costs of maintenance and servicing of the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 632,100$ Overtim e Salaries 1,090 Part-tim e Salaries 62,900 Fringe Benefits 333,480 Subtotal - Pe rsonne l 1,029,570 Ope rations and M ainte nance : Operations and Maintenanc e: O & M/General 90,300 Emergency Equipm ent and Vehicle Rental 200 Subtotal - Operations and Maintenanc e 90,500 Contract Servic es: Contrac t Servic es/General 1,833,860 Tree Maintenance 284,240 Contrac t Vehic le Maintenance and Repair 5,000 Subtotal - Contrac t Servic es 2,123,100 Utilities : W ater Utilities 952,430 Elec tric Utilities 60,950 Subtotal - Utilities 1,013,380 Asses sment Administration 24,760 Admin./General Overhead 373,270 Interfund Alloc ation 86,840 Subtotal - Ope rations and Mainte nance 3,711,850 Capital Expe nditure s: Captial Outlay - Equipm ent 8,000 Captial Outlay - Improvem ents Other Than Building 25,000 Captial Projec ts 1,675,000 Subtotal - Capital Expe nditure s 1,708,000 T otal Expe nditure s Budge t 6,449,420$    Page 390 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 25 Fiscal Year 2023/24 ATTACHMENT 2 Fiscal Year 2023/24 Budget Re v e nue s T axe s: Es tim ated As s essments, Net of Estimated Delinquenc ies 4,038,580$ Antic ipated Prior Year Delinquencies Collec tion 27,410 Subtotal - T axe s 4,065,990 Othe r Re v e nue s: Interes t Earnings 58,900 Park Maintenance Fees 960 Subtotal - Othe r Re v e nue s:59,860 T ransfe r In: Trans fer In - General Fund 369,270 Trans fer In - State Grants Fund 250,000 619,270 T otal Re v e nue s Budge t 4,745,120 Contribution to/(Use of) Fund Balance (1,704,300)$ Total Gros s Es tim ated Assessments 4,038,574.53$ Total Dis tric t EBU Count 81,554.33 Ac tual As s es s m ent per EBU - Fiscal Year 2023/24 49.53$ Maxim um Allowable Assessment per EBU - Fis c al Year 2023/24 52.71$ Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit (“EBU”) will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be the same or lower than the maximum allowable assessment; however, it may not exceed the maximum after the application of the cost of living inflator, as defined in this report, unless the excess increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es timated Res erve Fund Balanc e, June 30, 2023 3,162,942$ Contribution to/(Us e of) Reserve - Fis c al Year 2023/24 (1,704,300) Es timated Res erve Fund Balanc e, June 30, 2024 1,458,642$    Page 391 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 26 Fiscal Year 2023/24 ATTACHMENT 2 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget for the maintenance and servicing of the improvements: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 392 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 27 Fiscal Year 2023/24 ATTACHMENT 2 BENEFITS FROM IMPROVEMENTS AND QUANTIFICATION Benefits from Improvements The improvements previously defined are expected to confer certain special benefits to parcels within the District. The benefits are described below. Sidewalks and Community Trails People walk for a variety of reasons, whether the reason is to commute to work or school, run errands, shop, leisure activities, fitness, or some other purpose. To enhance the overall walking experience, pedestrians seek out and utilize sidewalk facilities and community trails that are in close proximity to their property and provide a safe place to walk as well as an environment that provides a certain amount of visual interest. Sidewalks and community trails serve as a critical component in the transportation network providing users access to parks and recreational areas, schools, commercial areas, and neighbors. According to the U.S. Department of Transportation Federal Highway Administration (FHWA) sidewalks provide many benefits including safety, mobility and healthier communities (FHWA, n.d). •Improved Aesthetics: A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report Creating Walkable Places: Compact Mixed-Use Solutions, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The continued maintenance of the inter-connecting sidewalks and community trails improves the livability and appeal for properties within the District. •Increased Safety: According to the FHWA, sidewalks reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrians involved in accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Highway Traffic Safety Administration’s (NHTSA) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008). •Economic Activity: Uniform and well-maintained sidewalk and community trail improvements create cohesion throughout the District. This cohesion enhances both the residential and retail experience as well as encourages maximum use of building and lot area. According to Active Living Research (2010), economic benefits of walkable developments include enhanced marketability and faster sales or leases than conventional development. The National Complete Streets Coalition notes that street    Page 393 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 28 Fiscal Year 2023/24 ATTACHMENT 2 design that is inclusive of all modes of transportation, where appropriate, not only improves conditions for and access to existing businesses, but also is a proven method for attracting new development (Pugliese, 2008). Street Landscaping The overall appeal and safety of an area is enhanced when landscaping improvements are in place and kept in a healthy and satisfactory condition. Conversely, appeal and safety decreases when landscaping is overgrown, unsafe or destroyed by the elements or vandalism. •Improved Aesthetics: Street landscaping improvements improve the livability, commercial activity, appearance and desirability for properties within the boundaries of the District. Regular maintenance ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health, stimulate local economic activity and attract residents to the community. •Increased Safety: Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well maintained areas mitigate crime, especially vandalism, and enhance pedestrian safety. A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions. Furthermore, maintained sidewalks and trails increase pedestrian safety by reducing the number of trips and falls from those using the improvements. •Economic Activity: Well-maintained street landscape improvements not only make adjacent properties appear more stable and prosperous, but can spur investment in the property. According to the FHWA, landscaped sidewalks create an inviting place for customers to shop and do business (FHWA, 2001). Parks Park facilities enhance the overall quality of an area and are an important component of complete and sustainable neighborhoods. Neighborhood parks offer both active and passive recreational opportunities: a place to play, exercise, spend time with neighbors, or relax. The parks within the District are developed and maintained to appeal to all age groups and interests,    Page 394 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 29 Fiscal Year 2023/24 ATTACHMENT 2 and promote a healthy community. Recreation and park facilities have proven to be a potent factor in maintaining a high standard of livability in the community. •Improved Aesthetics. The park improvements provide beautification, shade and enhancement to properties, which creates a sense of community for the parcels within the District. The overall appeal and desirability of an area is enhanced when public parks and recreational facilities are in place, improved, operable, safe, clean and maintained. Conversely, appeal and desirability decrease when park and recreational facilities are unsafe or destroyed by the elements or vandalism. According to The Trust for Public Land, Corporate CEOs say that employee quality of life is the third most important factor in locating new businesses (Harnik and Welle, n.d.). •Economic Activity: Parks attract both businesses and residents to communities. According to The Trust for Public Land, small company owners say recreation, parks and open spaces in close proximity to properties used for business purposes are the highest priority in choosing a new location for their businesses. As a result of the collective improvements (sidewalks, community trails, street landscaping and parks) being maintained, the overall livability for properties within the District will increase. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation: The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities. Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources. Quantification of Benefit As a result of the District maintenance and servicing activities, there will be a level of general benefits to people that do not live in or intend to conduct business within the District. In order for property within the District to be assessed only for that portion of special benefits received from the District maintenance and servicing activities, general benefits provided by the ongoing maintenance and servicing of the improvements needs to be quantified. The amount of general benefit that is provided from the District maintenance activities cannot be funded via property owners’ assessments. The District currently consists of 5,843 single family residences, 525 condominium units, 589 multi-family (apartment) units, 51.88 acres of commercial property, 4 schools, 1 Church, 1 fire    Page 395 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 30 Fiscal Year 2023/24 ATTACHMENT 2 station, and 56.54 acres of undeveloped property. Properties are classified by their land use code as shown on San Bernardino County’s latest secured roll. Sidewalks and Community Trails The City is comprised of many smaller communities located throughout the City. Most of the communities have parks and schools that are proximate to and serve the residents in their immediate vicinity. There are four schools in addition to the six parks within the District. Two of the four schools have school District boundaries that are only within the District. However, two of the schools include areas outside of the District as part of their school district boundaries. The primary reason persons living outside the District would enter the District would be to access the schools. Therefore, we must consider the school district boundary areas outside of the District when analyzing the pedestrian traffic that may use the sidewalks and community trails within the District. The Summary of Travel Trends, 2009 National Household Travel Survey (NHTS) prepared by the U.S. Department of Transportation Federal Highway Administration (FHWA, 2011) analyzed the number of person trips by various modes of transportations such as private vehicle, transit, walking or some other means of transportation. According to the Pacific Division data extracted from the 2009 NHTS database, of the annual 181,703 (in millions) total person trips, 21,252 (in millions) or 11.70% of those person trips were made by using walking as their mode of transportation (FHWA, 2011). According to the U.S. Census Bureau (2010), the average household size in the City is 2.98 persons. Based on this average household size, and considering there are 6,957 residential units within the District, there are approximately 20,732 people residing within the District boundaries. There are an estimated 12,000 residential units within the school district boundaries that are not within the boundaries of the District. Based on the City’s average household size, there are approximately 35,760 persons residing outside of the District boundaries, but within the school district boundaries. The following shows the estimated number of residential units and persons within the school district boundaries and either within or outside the District boundaries: School District Population Estimated Number of Residential Units Estimated Number of Persons Within District Boundaries 6,957 20,732 Outside District Boundaries 12,000 35,760 Total Population 18,957 56,492 In order to determine the estimated total number of persons who are within close proximity to the sidewalk and trail improvements, and would utilize walking as their mode of transportation, we applied the 11.70% of person trips reported from the NHTS Pacific Division study, to the total number of persons within District and school district boundaries (56,492). There are    Page 396 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 31 Fiscal Year 2023/24 ATTACHMENT 2 approximately 6,610 people within proximity of the District that utilize walking as their mode of transportation. Applying the 2009 NHTS walking trip percentage to the District population (20,732), we estimate that of the 6,610 persons who are within close proximity of the District and use walking as their primary mode of transportation, 2,426 people are within the District boundaries. Therefore, the total surrounding neighborhood area population, located outside of the District boundaries, but in close proximity to the sidewalk and trail improvements, who use walking as their primary mode of transportation is estimated to be 4,184 people. School District Population Estimated Number of Persons Within District Boundaries 2,426 Outside District Boundaries 4,184 Total Population – uses walking as primary mode of transportation 6,610 In order to obtain a better picture of the overall level of general benefit provided by the sidewalk and community trail improvements, the pedestrian traffic that utilizes walking as the mode of transportation that will seek out and use sidewalks and community trails within the District’s boundaries, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 21,252 (in millions) reported walking trips. Based on the property types within the District, people utilizing the sidewalks and community trails within the District would most likely do so for the following reasons: walking to school, day care or religious activity, social or recreational activities, and shopping or running errands. The following details the number of walking trips, based on the 2009 NHTS study, for each of the activities that are the most likely reasons people outside of the District would use the sidewalk and community trail improvements within the District: Trip Purpose Number of Walking Trips (in millions) School/Daycare/Religious Activity 872 Shopping/Errands 5,820 Social/Recreational 2,268 Don’t know/Other 139 Total 9,099 Of the total number of walking trips reported, 9,099 (in millions) or 42.81% are for purposes that persons outside of the District would utilize the sidewalk and trail improvements within the District. Applying this percentage (42.81%) to the number of people using walking as their mode of transportation and that live outside of the District (4,184), but use the sidewalks and community trails within the District, there are approximately 1,791 people using the maintained sidewalks and community trails for general benefit purposes. The persons engaging in general benefit activities represents 3.17% of the total school district population (56,492), and is therefore considered to be District general benefit.    Page 397 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 32 Fiscal Year 2023/24 ATTACHMENT 2 School District Boundary General Benefit 3.17% Given the location and nature of the improvements, it is very unlikely the public at large would seek out or use the sidewalks and trails within the District, but would use those proximate to their own properties. The City has regional trails that connect different areas of the City, and those trails do appeal to and attract other residents of the City as well as residents that live outside the City. Nevertheless, it is likely that certain members of the public at large use the sidewalks or community trails within the District. As such, we have assigned a 1.00% general benefit for the sidewalk and community trails to the public at large. Public at large General Benefit 1.00% Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the sidewalk and trail improvements is estimated to be 4.17% and the special benefit is estimated to be 95.83%. Sidewalk and Trail General Benefit 4.17% Street Landscaping Based upon the City’s General Plan (2010) Roadway Hierarchy, the streets within the District are classified into one of the following categories: arterial, collector, or local (minor) streets. The majority of street landscaping is located along roads classified as collector and local streets and primarily situated within the public right-of-ways of the internal local street network. A portion of the maintained landscaping is, however, located along the arterial streets, and, as such, provides some general benefit to pass-through traffic. Local Streets For purposes of determining general and special benefits, all streets within the District other than the specific streets listed as collector and arterial streets below are considered local streets. The local streets within the District were intended to serve individual neighborhoods and not to be pass-through streets, but cul-de-sacs or loop roads to reduce through traffic (Victoria Community Plan, 1980). In addition, according to the City’s General Plan (2010), the primary intended purpose of local streets is to serve fronting properties. From a visual inspection of the layout of the District one must conclude that the purpose of the local streets is exclusively intended for the benefit of the parcels on such streets. There is no local street that provides a direct or efficient means of traveling from one place to another such that one could reasonably expect a driver to purposefully choose the District’s local streets as the best route for travel unless necessary because the route either began or ended with a parcel in the District. A route beginning or ending with a parcel within the District does not include the “general public” for purposes of determining general benefit.    Page 398 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 33 Fiscal Year 2023/24 ATTACHMENT 2 However, one can imagine a minimal degree of pass through traffic even on something such as a cul-de-sac. As expressed by the Court in Beutz v. County of Riverside (2010), “... courts of this state have long recognized that virtually all public improvement projects provide general benefits." Given the location to the schools, parks, and shopping in the City, there are bound to be drivers that make use of the local streets for no other reason but to turn around or go back from where they came, especially if they are dropping their children off at one of the schools. Additionally, given the nature of the street landscaping, one could imagine a small degree of “residential tourism” wherein drivers are in fact simply “passing through” to enjoy the beautiful views of the homes, the natural surroundings or visiting friends. A conservative estimate of 1.00% for each scenario would result in the general benefit portion of the improved aesthetics, increase safety, and economic activity benefits resulting from the street landscaping improvements on local streets to be 2.00% and the special benefit is estimated to be 98.00%. Local Street General Benefit 2.00% Collector Streets: Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St Because of the similarities in use, layout, type, and designation, the benefits of Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St are considered to be equal. Etiwanda Ave, Highland Ave and Church St border the District and are used as the main access to and from properties within the District. Victoria Park Ln serves as the main access point to each of the four schools and is the connector street running through the District. Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St connect the various neighborhoods, schools and parks within the District in addition to providing circulation between the local streets and the arterial network. As such, we must also consider the neighborhoods that surround the District and are within the school district boundaries, but not within the actual District when analyzing vehicle traffic that may use the streets within the District. The City’s Traffic Study (2009) does not include the traffic volume and number of daily trips on the connector streets within the District. As such a study is unavailable at this time we have use the NHTS Pacific Division data in order to estimate the number of drivers who use the streets within the District. According to the Pacific Division data extracted from the NHTS database, of the annual 181,703 (in millions) total person trips, 152,827 (in millions) or 84.11% of those trips were made using a personal motor vehicle (FHWA, 2011). According to the 2001 National Household Travel Survey, household file, U.S. Department of Transportation (2001), the mean drivers per household is 1.75. Based on the drivers per household average, and considering the 6,957 households within the District, there are approximately 12,175 drivers within the District. There are an estimated 12,000 residential units within the school district boundaries that are not within the boundaries of the District. Based on the drivers per household average, there are approximately 21,000 additional drivers that reside outside of the District boundaries, but are in close proximity to the District.    Page 399 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 34 Fiscal Year 2023/24 ATTACHMENT 2 School District Population Estimated Number of Residential Units Estimated Number of Drivers Within District Boundaries 6,957 12,175 Outside District Boundaries 12,000 21,000 Total 18,957 33,175 Applying the percentage of vehicle trips (84.11%) reported from the NHTS Pacific Division study to the District and school district boundaries area outside of the District population sets (33,175), approximately 27,903 people are within proximity of the District that utilize a private vehicle as their primary mode of transportation. Applying the 2009 NHTS vehicle trip percentage to the estimated number of drivers within the District (12,175) approximately 10,240 people within the District boundaries use a personal vehicle as their primary mode of transportation. Therefore, the total surrounding neighborhood area population, located outside of the District boundaries, that uses a vehicle as their mode of transportation is estimated to be 17,663 people. School District Population Estimated Number of Persons Within District Boundaries 10,240 Outside District Boundaries 17,663 Total Population – uses personal vehicle as primary mode of transportation 27,903 In order to obtain a better picture of the overall level of general benefit provided by the improvements, the vehicle traffic that will seek out and use the collector streets to access parcel’s within the District, but live outside of the District, must be considered. The 2009 NHTS further details the purposes of the 152,827 (in millions) reported vehicle trips. Based on the property types within the District, people utilizing the collector streets to access properties within the District would most likely do so for the following reasons: attend school, day care or religious activity, social or recreational activities, and to shop or run errands. The following details the number of vehicle trips for each of the activities that are the most likely reasons people outside of the District would use the collector streets to access properties within the District: Trip Purpose Number of Vehicle Trips (in millions) School/Daycare/Religious Activity 6,470 Shopping/Errands 30,998 Social/Recreational 16,185 Don’t know/Other 688 Total 54,341 Of the total number of vehicle trips reported, 54,341 (in millions) or 35.56% are for purposes that persons outside of the District would most likely utilize the collector streets within the District. Applying this percentage to the number of people using vehicles as their primary mode of    Page 400 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 35 Fiscal Year 2023/24 ATTACHMENT 2 transportation and live outside of the District (17,663), but would use Victoria Park Ln, Etiwanda Ave, Highland Ave or Church St as a connector to their destination within the District, there are approximately 6,281 people using the maintained streets for general benefit purposes. The persons engaging in general benefit activities represents 18.93% of the total estimated drivers (33,175), and is therefore considered to be District general benefit. As previously mentioned, the local street special benefit has been estimated at 98.00% and, as such, the estimated minimum special benefit of Victoria Park Ln, Etiwanda Ave, Highland Ave and Church St should be reduced by 2.00% to account for that portion of traffic using local streets representing general benefit. Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the street landscaping improvements on collector streets is estimated to be 20.93% and the special benefit is estimated to be 79.07%. Collector Street General Benefit 20.93% Arterial Streets: Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave Arterial streets are intended to provide a higher degree of mobility and generally serve longer vehicle trips. The arterial streets with landscape improvements serve not only residents in the immediate vicinity, but persons who live outside of the District and are passing by. The City’s Traffic Study (2009) does not identify the percentage of traffic on arterial streets, which is pass- through traffic. Before we determine and allocate the percentage of special and general benefit for the arterial streets, we must first compute the estimated pass-through traffic. In lieu of having a study that identifies the pass-through traffic on the arterial streets, the estimated number of special benefit trips on the collector streets has been used since in order to enter or exit the District, a vehicle must travel on one of the arterial streets listed below. Per the City’s General Plan (2010), collector streets have an estimated 5,000 to 20,000 vehicles per day, for an average of 12,500. Taking the 12,500 average daily trips for collector streets, 2,616 trips (20.93%) are for general benefit purposes, and 9,884 trips (79.07%), is deemed to be for special benefit purposes. Estimated Number of Trips Collector Street Special Benefit – 79.07%9,884 Collector Street General Benefit – 20.93%1 2,616 Total 12,500 (1) The 20.93% general benefit percentage already includes the 2.00% general benefit to account for the portion of traffic using for local streets. The City’s Traffic Study (2009) does provide an estimated number of daily trips for specific areas within the District. When the City’s Traffic Study (2009) did not provide the estimated number of daily trips the average number was derived from the estimates provided in the City’s General Plan.    Page 401 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 36 Fiscal Year 2023/24 ATTACHMENT 2 Street Name Average Number of Vehicles per Day1 Milliken Ave 30,400 Base Line Rd 19,140 Day Creek Blvd 25,000 Rochester Ave 12,500 (1) Average Number of Vehicles per Day is from the City’s Traffic Study for Milliken Ave and Base Line Rd, (average based on City’s Traffic Study at points of street within the District), and from the City’s General Plan for Day Creek Blvd and Rochester Ave. Based on the estimated number of 9,884 trips for special benefit purposes, we then reduce the average number of vehicles for each arterial street, to calculate our estimated pass-through trips. The pass-through trips are vehicles driving along the maintained streets within the District for a portion of their trips, but not residing in the District or benefiting from the landscaping improvements in place. Street Name Average Number of Vehicles per Day Less: Estimated Special Benefit Trips Estimated Number of Pass Through Trips Estimated % General Benefit Milliken Ave 30,400 9,884 20,516 67.49% Base Line Rd 19,140 9,884 9,256 48.36% Day Creek Blvd 25,000 9,884 15,116 60.47% Rochester Ave 12,500 9,884 2,616 20.93% Although Rochester Ave is listed as an arterial, the City’s General Plan (2010) Roadway Hierarchy includes this street as a Tertiary Travel Corridor, which categorizes the street as more locally oriented and locally travelled. In addition, the Roadway Hierarchy says that the typical number of vehicles per day is between 10,000 and 15,000 (average 12,500). Etiwanda Avenue and Church St are also included in the category, and as such, the general benefit trip percentage is close to the same as for the collector streets. As previously mentioned, the estimated minimum special benefit of Milliken Ave, Base Line Rd, Day Creek Blvd and Rochester Ave have already been reduced by 2% to account for that portion of traffic using local streets representing general benefit. Street Landscaping General Benefit Percentage The general benefit percentages determined in the previous sections were then applied to each type of road in the District. The area in square feet of landscaping being maintained in the District was determined by the City’s Public Works Department. The general benefit percentage for each road and street type was multiplied by the total square footage being maintained for such street. The general benefit square footage was summed for all street segments and divided into the total square footage of all landscaping maintenance. The result is the overall general benefit percentage. The following table details this calculation.    Page 402 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 37 Fiscal Year 2023/24 ATTACHMENT 2 Street Name Street Type (1) Total Square Footage General Benefit Percentage General Benefit Square Footage Milliken Ave Arterial 265,926 67.49%179,473 Base Line Rd Arterial 367,018 48.36%177,490 Day Creek Blvd Arterial 263,062 60.47%159,074 Rochester Ave Arterial 175,573 20.93%36,747 Church St Collector 181,344 20.93%37,955 Etiwanda Ave Collector 10,358 20.93%2,168 Highland Ave Collector 290,275 20.93%60,755 Victoria Park Ln Collector 1,348,966 20.93%282,339 Local/Minor Streets Local/Minor Streets 2,912,709 2.00%58,254 Totals:994,255 Street Landscaping General Benefit 17.10% Based on the above calculations, the general benefit portion of the improved aesthetics, increased safety, and economic activity benefits resulting from the street landscaping improvements is estimated to be 17.10% and the special benefit is estimated to be 82.90%. Neighborhood Parks The six parks within the District were installed specifically for the residents of the District. Each of the parks is considered to be a neighborhood park, intended to serve those parcels within a one-half mile radius from the park. All parcels within the District are within a one-half mile from one of the six neighborhood parks, and most parcels outside of the District have their own neighborhood parks within close proximity. Even though the park facilities were installed for the benefit of the residents and those working within the District, there will be some general benefit to those people who do not live or conduct business inside the District. There are 43.10 acres of park land within the District. According to the Trip Generation (2003) report, a City park generates an average of 1.59 trips per acre, with a range of rates between 1.04 – 8.00 (arithmetic mean is 4.52). Considering the mean rate per acre (4.52 trips), there are approximately 195 daily trips generated for parks within the District. According to the 2009 NHTS database, the average number of persons per vehicle is estimated to be 1.61 persons. Therefore, based on the 195 daily park trips generated, 314 people are using the parks within the District. There is a standard of one-half mile as a reasonable distance to walk to a park (California DOT, 1979). There are 6,957 households within the District, and an additional 1,834 households that are within a one-half mile and have direct access to the parks, but whose properties are not within the boundaries of the District.    Page 403 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 38 Fiscal Year 2023/24 ATTACHMENT 2 One-Half Mile Park Population Estimated Number of Residential Units Percentage Within District Boundaries 6,957 79.14% Outside District Boundaries 1,834 20.86% Total Population 8,791 100.00% To allocate the average of park trips generated and people using the parks within the District, we allocate the 314 estimated people using the parks daily by the percentages shown above. Based on the one-half mile radius population, approximately 66 people may use the parks within the District, but living outside of the boundaries of the District. One-Half Mile Park Population Estimated Number of People Using Parks Daily Within District Boundaries 248 Outside District Boundaries 66 Total Population 314 A factor that has been considered is that most of the people living within the one-half mile radius from the parks within the District also live within a closer distance to other parks that are not within the District, and will most likely use the parks that are closer in proximity to their property. However, in calculating the general benefit usage we recognize that those people may still use the District parks. Taking the 66 persons using the parks within the District, but residing outside of the District, divided by the total population residing outside of the District, but within one-half mile from the parks (1,834), the estimated percentage of persons engaging in general benefit park activities that do not reside within the District represents 3.60%. One-Half Mile Boundary General Benefit 3.60% Given the location and size of the parks, it is very unlikely the public at large would seek out or use these smaller, local parks. Especially, when the City has larger community and regional parks that are intended to attract people from outside areas, and provide recreational opportunities beyond those supplied by the neighborhood parks. However, various sports teams are allowed access to the parks for games even though according to the City, sports teams with members residing within the District are given first priority for use of the parks. Nevertheless, it is likely that certain members of the public at large may use the smaller parks, and as such, we have assigned a 1.00% general benefit for the park improvements to the public at large. Public at large General Benefit 1.00%    Page 404 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 39 Fiscal Year 2023/24 ATTACHMENT 2 Based on the above calculations, the general benefit portion of the improved aesthetics and economic activity benefits resulting from the park improvements is estimated to be 4.60% and the special benefit is estimated to be 95.40%. Park General Benefit 4.60% Collective General Benefit Since the District is comprised of improved aesthetics, increased safety and economic activity benefits resulting from a blend of improvements (sidewalks, trails, street landscaping and parks), the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the arithmetic mean of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below: Sidewalk and Trail General Benefit 4.17% Street Landscaping General Benefit 17.10% Park General Benefit 4.60% District General Benefit 8.62% The general benefit, which is the percentage of the total budget that must be funded through sources other than assessments, is 8.62%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 91.38%. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act, Article XIII D of the California Constitution, and the Proposition 218 Omnibus Implementation Act, all parcels that receive a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by local agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:    Page 405 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 40 Fiscal Year 2023/24 ATTACHMENT 2 The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and right-of- ways, public greenbelts and public parkways. Furthermore, Proposition 218 requires the City to separate general benefits from special benefits, whereas only special benefits may be assessed. As further detailed in the following sections, the Method of Assessment uses the following components to assign special benefit to each parcel: •Benefit Points: Assignment of points for aesthetic, safety and economic special benefits. •Benefit Factor: Multiplier. For residential parcels the benefit factor is units, and for non- residential parcels the benefit factor is lot size (acreage). •Benefit Units: Sum of a parcel’s benefit points multiplied by the parcel’s benefit factor. The total amount is the special benefit units assigned to a parcel. Apportioning of Special Benefit As previously outlined, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements and services provided is identified and the proportionate special benefits derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.    Page 406 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 41 Fiscal Year 2023/24 ATTACHMENT 2 The total costs of maintenance and operation, less the amount of general benefits identified, will be assessed to the parcels within the District based on the estimated benefit units assigned to each parcel. To assess special benefits appropriately, it is necessary to relate parcels of different land uses and development status to each other. The benefit unit method of apportionment uses the single-family home as the basic unit of assessment since there is a total of 5,890 single family parcels within the District which represents 90.96% of the total assessable parcels within the District. The following shows how each parcel’s benefit units have been determined. Aesthetic Benefit Points Aesthetic Benefit Points are assigned based upon the property’s proximity to the improvements as well as the property’s existing land use. All Single Family Residential parcels are located within the same proximity to the collective improvements (sidewalks, community trails, street landscaping and one-half mile from one of the parks). Each Single Family Residential parcel is fronted by sidewalk improvements, is within a one-half mile from one of the neighborhood parks, and uses the roads with street landscaping to enter and exit the District. In addition, the community trails are located throughout the District and serve as connectors between the different neighborhoods, school and shopping locations. All properties are within similar proximity to the trail improvements. Many trails are located along the sidewalks and streets, and all properties within the District have access to the trails through the various access points located throughout the entire District. The Single Family Residential parcels within the District are relatively similar in both building size and lot size. Since the improvements are provided uniformly throughout the District, Single Family Residential parcels are assigned 4.00 aesthetic benefit points, one for each of the improvement types. Multi-Family and Condominium parcels are within close proximity to the sidewalks, and receive the benefit of having maintained sidewalks for users to travel and access the property. Although these parcels benefit from the aesthetics of the sidewalks they do not receive the same benefit as Single Family Residential parcels, since Multi-Family and Condominium parcels do not have continuous sidewalk improvements along the frontage of each parcel/unit. Multi-Family and Condominium parcels are within a one-half mile of the neighborhood parks, use the roads with street landscaping to enter and exit their housing complexes within the District, and are in close proximity to the trail improvements. Accounting for the lower average household size of Multi- Family and Condominium parcels, and not having continuous sidewalk improvements directly fronting their property/unit, these properties have a reduced level of benefit from the improvements. Multi-Family and Condominium parcels are assigned 2.80 benefit points. Maintained sidewalks and street landscaping create an aesthetically pleasing environment for both employees and patrons of commercial properties. The overall aesthetics, interest and desirability of commercial properties within the District increase, as a result of the maintenance and servicing of the collective improvements. Based on the City’s Land Use Plan and residential designations of homes within the District, there is an average of six Single Family Residential properties per acre within the District (General Plan, 2010). However, given the nature of their property use type, Commercial properties do not receive the same level of benefit    Page 407 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 42 Fiscal Year 2023/24 ATTACHMENT 2 from the trail and park improvements in relationship to residential land uses. Commercial properties are assigned 16.00 benefit points. A handful of parcels within the District are used to provide public services (such as fire stations, schools, churches and other similar uses) to the surrounding community, and are located based upon their proximity to the parcels they serve. These parcels benefit from the collective improvements in place, but at a reduced level compared to a Single Family Residential parcel, due to the nature of the improvements and their land use. In addition, these public service parcels are in place for the surrounding community, and the existence of well-maintained parks, street landscaping and community trails is not a significant factor in the decision to locate those facilities. Given the nature of their property use types, these public service parcels are assigned a 1.00 benefit points in recognition of the limited benefit they receive from the improvements maintained by the District. Undeveloped parcels within the District receive an aesthetic benefit from the maintenance of the collective improvements, but given the very limited activity and pedestrian access that these properties provide, properties within this land use category receive a reduced level of benefit. To account for this reduced benefit, all undeveloped properties are assigned 0.40 benefit points. Common area, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics. Utility parcels are located based on their proximity to the parcels they serve, and based upon their property usage (wireless towers, flood control basins and fire trail/access roads) do not benefit from the increased aesthetics. The following shows the aesthetic benefit points assigned to the parcel land use categories within the District: Parcel Land Use Category Aesthetic Benefit Points Single Family Residential 4.00 Condominium Residential 2.80 Multi-Family Residential 2.80 Commercial/Industrial 16.00 Public Service Parcels – Church/Fire Station/School 1.00 Undeveloped 0.40 Common Area/Roads/Easements/Utility 0.00    Page 408 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 43 Fiscal Year 2023/24 ATTACHMENT 2 Safety Benefit Points Safety Benefit Points are assigned based upon the property’s proximity to the improvements as well as the property’s existing land use. The Single Family Residential parcels within the District are relatively similar in both building size and lot size. Since the sidewalks, trails and street landscaping improvements are provided uniformly throughout the District, Single Family Residential parcels are assigned 3.00 safety benefit points, one for each of the improvement types. Based on the additional pedestrian traffic that commercial property generates compared to residential property, and that there is an average of six Single Family Residential Properties per acre within the District, Commercial parcels are assigned 18.00 benefit points. Multi-Family and Condominium parcels are within close proximity to the sidewalks, and receive the benefit of having maintained sidewalks, trails and street landscaping for users to travel and access the property. Multi-Family and Condominium parcels receive a reduced level of benefit from the safety of the sidewalks as they do not receive the same benefit as parcels that have continuous sidewalk improvements along the entire frontage of their parcel/unit. In addition, Multi-Family and Condominium parcels have a lower average household size, which results in a reduced volume of pedestrian traffic on the sidewalks and trails compared to a Single Family Residential parcel. Multi-Family and Condominium parcels are assigned 2.10 benefit points. A handful of parcels within the District are used to provide public services (such as fire stations, schools, churches and other similar uses) to the surrounding community, and are located based upon their proximity to the parcels they serve. However, based on the nature and location of the sidewalk and street landscaping improvements and public access to these properties, these parcels receive a safety benefit from the maintenance of the improvements. These public service parcels are assigned 2.00 benefit points in recognition of the benefit they receive. Well maintained green areas reduce the occurrence of crime and vandalism, and as such the maintenance of the improvements within the District create a safety benefit for the undeveloped parcels within the District. However, the safety benefit is reduced compared to a Single Family Residential parcels due to the very limited activity and pedestrian access that these properties provide. Undeveloped properties are assigned 0.30 benefit points. Common area, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics. Utility parcels are located based on their proximity to the parcels they serve, and given the nature of the property usage ((wireless towers, flood control basins and fire trail/access roads) do not benefit from the increased safety. The following shows the safety benefit points assigned to the parcel land use categories within the District:    Page 409 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 44 Fiscal Year 2023/24 ATTACHMENT 2 Parcel Land Use Category Safety Benefit Points Single Family Residential 3.00 Condominium Residential 2.10 Multi-Family Residential 2.10 Commercial/Industrial 18.00 Public Service Parcels – Church/Fire Station/School 2.00 Undeveloped 0.30 Common Area/Roads/Easements/Utility 0.00 Economic Benefit Points Accounting for the existing economic activity throughout the District, as well as the potential for properties to develop, redevelop and invest in their economic presence, properties within the District are assigned benefit points for the economic activity benefits received from the uniform and maintained improvements. Economic activity benefit points are assigned based upon the property’s location to the District activities, as well as the property’s existing land use. The District’s improvements will allow properties to maximize their development, land use and occupancy rates. Residential land uses are assigned benefit points in proportion to the number of trips generated and average number of occupants per dwelling unit in comparison to the typical single-family parcel. Single Family Residential parcels are assigned 4.00 benefit points, one for each of the improvement types. Studies have consistently shown that the average multi-family residential unit impacts infrastructure approximately 80% as much as a single-family residence. Condominium parcels are assigned 3.20 benefit points since the number of trips generated per condominium unit is approximately 80% of the typical single-family residential units (Trip Generation, 2003). Multi-family residential parcels are assigned 2.40 benefit points per dwelling unit since the number of trips generated per multi-family residential unit, per the City’s Traffic Study (2009), are 60% of the typical single-family residential unit. To recognize the increase in economic activity and additional pedestrian traffic that non- residential properties generate compared to residential property, non-residential Commercial properties are assigned benefit points based on the average trip generations of non-residential property compared to a Single Family Residential property. Based on the City’s Traffic Study (2009), and given that the non-residential parcels within the District are of mixed uses, the trip generation rate for non-residential parcels averages just under 320 trips per acre, which is approximately 5.6 times per acre that of a single family residential development. The trip generation rate is reduced to account for pass-through trips which are estimated to be 20%. Therefore, the economic benefit points assigned Commercial parcels is 4.50 per one residential benefit point. Commercial properties are assigned a total of 18.00 economic benefit points. The public services parcels and utility parcels within the District are used to provide services to the surrounding community, and are located based upon their proximity to the parcels they serve. These parcels receive no economic benefit from the collective improvements in place. Therefore, they are not assigned benefit points for economic activities.    Page 410 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 45 Fiscal Year 2023/24 ATTACHMENT 2 The availability of well-maintained sidewalk, landscaping and park improvements within the local community enhances the ability of owners of undeveloped parcels of land to develop those parcels, as studies have shown that there is an increase in demand for residents and businesses to locate within communities with well-maintained sidewalk, landscaping and park improvements. However, since undeveloped parcels generate fewer trips and given the limited activity these properties provide, they receive a reduced economic benefit from the maintenance of the collective improvements. To account for this reduced benefit, but still recognize development potential, all undeveloped properties are assigned 1.50 benefit points. Common areas and roads are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive an economic benefit. The following shows the economic benefit points assigned to the parcel land use categories within the District: Parcel Land Use Category Economic Benefit Points Single Family Residential 4.00 Condominium Residential 3.20 Multi-Family Residential 2.80 Commercial/Industrial 18.00 Public Service Parcels – Church/Fire Station/School 0.00 Undeveloped 1.50 Common Area/Roads/Utility 0.00 Total Special Benefit Points Calculation The formula below shows the total special benefit points calculation for each parcel within the District: Parcel’s Total Special Benefit Points = Parcel’s Aesthetic Benefit Points + Parcel’s Safety Benefit Points + Parcel’s Economic Benefit Points Parcel Factors The method of apportioning the benefit to the parcels within the District reflects the proportional special benefit assigned to each property within the District based upon various property characteristics of parcels as compared to other properties within the District. By adjusting the assigned special benefit points set forth above by parcel factors, a more complete picture of the proportional special benefits received by each parcel within the District is presented. Given that the special benefits provided by the District focus on aesthetic benefit, safety benefit, and economic activity benefits, it was determined that lot size (acreage) for non-residential parcels and units for residential parcels were the most appropriate parcel factors. The number of units for non-residential parcels would not accurately reflect the amount of development and    Page 411 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 46 Fiscal Year 2023/24 ATTACHMENT 2 redevelopment that may occur. In addition, a larger parcel allows for a greater area to develop and redevelop than smaller parcels, which corresponds to larger parcels receiving proportionately greater aesthetic, safety and economic activity benefits when compared to smaller parcels within the District. Therefore, the benefits assigned for each parcel in the District is in direct proportion to the size of the parcel and potential development of the parcel. Residential parcels are limited by the number of units on the parcel more than the actual lot size. However, the greater the lot size, the more units can be placed on a parcel, and the more persons who use and benefits from the collective improvements. Therefore, the benefits assigned for each parcel in the District is in direct proportion to the units assigned to that parcel. The formula below shows the parcel factor calculation for each parcel within the District: Residential Parcel Factor =Units Non-Residential Parcel Factor =Acreage Total Benefit Units per Parcel Calculation To appropriately quantify and assign the total benefit units for each parcel within the District, the total special benefit points are further adjusted according to the formula below: Parcel’s Total Benefit Units = Parcel’s Total Special Benefit Points X Parcel Factor Total Special Benefit Units The total special benefit units for the District at this time are 81,554.33 Data Considerations and Parcel Changes The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category, units and lot size (acreage), unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, units and lot size (acreage) of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit units. If a single parcel changes to multiple parcels, the special benefit units shall be recalculated based on the property type, number of units and acreage data for the new parcels, rather than each new parcel receiving a proportionate share of the original assessment. Special Considerations: Publicly Owned Parcels Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment. The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can    Page 412 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 47 Fiscal Year 2023/24 ATTACHMENT 2 demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” Publicly owned parcels are categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the latest County Secured Roll. Rate per Benefit Unit The assessment rate per special benefit unit is calculated by dividing the total cost estimate to be assessed by the total special benefit units assigned to the parcels in the District. The following formula provides the assessment rate per special benefit unit calculation: Rate per Benefit Unit =Total Costs to be Assessed /District’s Total Benefit Units Method of Assessment Spread The method of assessment is based upon a formula that assigns the special benefits to each parcel, with special benefit points being adjusted by the parcel’s number of units or lot size (acreage). The formula below provides a summary of the annual assessment calculation for each parcel in the District. (A) Parcel’s Total Benefit Units = (B) Parcel’s Total Special Benefit Points X (C) Parcel Factor (B) Parcel’s Total Special Benefit Points = Parcel’s Aesthetic Benefit Points + Parcel’s Safety Benefit Points + Parcel’s Economic Benefit Points Residential Parcel Factor =Units(C) Parcel Factor Non-Residential Parcel Factor =Acreage Applying the Method of Assessment Spread The maximum assessment for each parcel in the District is calculated by the following procedure: Step 1:Assign each parcel its appropriate land use category based on the most recent San Bernardino County Assessor’s Secured Roll data.    Page 413 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 48 Fiscal Year 2023/24 ATTACHMENT 2 Step 2:Determine each parcel’s appropriate aesthetic benefit points based on land use. The aesthetic benefit points are shown in the following table: Parcel Land Use Category Aesthetic Benefit Points Single Family Residential 4.00 Condominium Residential 2.80 Multi-Family Residential 2.80 Commercial/Industrial 16.00 Public Service Parcels – Church/Fire Station/School 1.00 Undeveloped 0.40 Common Area/Roads/Easements/Utility 0.00 Step 3:Determine each parcel’s appropriate safety benefit points based on land use. The safety benefit points are shown in the following table: Parcel Land Use Category Safety Benefit Points Single Family Residential 3.00 Condominium Residential 2.10 Multi-Family Residential 2.10 Commercial/Industrial 18.00 Public Service Parcels – Church/Fire Station/School 2.00 Undeveloped 0.30 Common Area/Roads/Easements/Utility 0.00 Step 4:Determine each parcel’s appropriate economic benefit points based on land use. The economic benefit points are shown in the following table: Parcel Land Use Category Economic Benefit Points Single Family Residential 4.00 Condominium Residential 3.20 Multi-Family Residential 2.80 Commercial/Industrial 18.00 Public Service Parcels – Church/Fire Station/School 0.00 Undeveloped 1.50 Common Area/Roads/Utility 0.00    Page 414 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 49 Fiscal Year 2023/24 ATTACHMENT 2 Step 5: Sum the aesthetic benefit points, safety benefit points and economic benefit points for each parcel. The total benefit points are shown in the following table: Parcel Land Use Category Aesthetic Benefit Points Safety Benefit Points Economic Benefit Points Total Benefit Points Single Family Residential 4.00 3.00 4.00 11.00 Condominium Residential 2.80 2.10 3.20 8.10 Multi-Family Residential 2.80 2.10 2.80 7.70 Commercial/Industrial 16.00 18.00 18.00 52.00 Public Service Parcels – Church/ Fire Station/ School 1.00 2.00 0.00 3.00 Undeveloped 0.40 0.30 1.50 2.20 Common Area/ Roads/ Easements/ Utility 0.00 0.00 0.00 0.00 Step 6:Determine the appropriate parcel factor based on the parcel’s land use. The unit of measurement for each parcel factor, by land use, is shown in the following table: Residential Parcel Factor =Units Non-Residential Parcel Factor =Acreage Step 7:Multiply the total benefit points by parcel factor to compute each parcel’s total special benefit units. Step 8: Sum the result of Step 7 for all parcels in the District. Step 9: Separate the general benefit from the special benefit, and divide the portion of the budget representing special benefit by the result of Step 8 to compute the rate per benefit unit. Step 10: Multiply each parcel’s total benefit units by the result of Step 9 to compute each parcel’s assessment. Step 11:In future years the rate per benefit unit may be adjusted by inflation.    Page 415 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 50 Fiscal Year 2023/24 ATTACHMENT 2 Proposed Maximum Assessment Rates The Fiscal Year 2023/24 maximum allowable assessment rate is calculated by dividing the net total to be assessed by the total special benefit units assigned to parcels in the District based on property type, unit and acreage data. For Fiscal Year 2023/24, the calculation is as follows: Maxim um As s es s m ent per Benefit Unit =Spec ial Benefit to be Ass essed /Distric t’s Total Benefit Units $52.71 = $ 4,297,424.21 /81,554.33 Parce l Land Use Cate gory T otal Be ne fit Points Parce l Factor Maximum Allowable Asse ssme nt for 2022/23 Single Fam ily Residential 11.00 Parcel 579.73$ Condom inium Residential 8.10 Unit 426.64 Multi-Fam ily Residential 7.70 Unit 405.31 Com m erc ial/Industrial 52.00 Ac re 2,740.56 Public Servic e Parcels - Churc h/ Fire Station/ Sc hool 3.00 Ac re 158.10 Undeveloped 2.20 Ac re 115.44 Com m on Area/ Roads / Eas em ents / Utility 0.00 Parcel 0.00 Cost of Living Inflator Each fiscal year, beginning Fiscal Year 2014/15, the maximum allowable assessment amount may be increased by the lesser of 3% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI-U), for the Riverside – San Bernardino – Ontario Consumer Price Index area. If for any reason the percentage change is negative, the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI-U adjustment. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that fiscal year. The actual assessment rate for Fiscal Year 2023/24 will increase from $518.88 to $544.82 per single-family residence, a CPI increase of 5.0% as compared to Fiscal Year 2022/23.    Page 416 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 51 Fiscal Year 2023/24 ATTACHMENT 2 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 417 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 52 Fiscal Year 2023/24 ATTACHMENT 2   Page 418 ____________________________________________________________________________ Landscape Maintenance District No. 2 – City of Rancho Cucamonga 53 Fiscal Year 2023/24 ATTACHMENT 2 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Assessment Rate Pe r EBU T otal Units/ Acre s T otal EBUs T otal Assessme nt Single Family Res idential 49.53$ 5,890.00 64,790.00 $ 3,208,989.80 Condom inium Res idential 49.53 972.00 7,873.20 389,713.68 Multi-Family Res idential 49.53 729.00 5,613.30 277,683.39 Commerc ial/ Industrial 49.53 57.97 3,014.44 149,226.05 Public Servic e Parcels – Church/Fire Station/ Sc hool 49.53 75.28 226.06 11,119.47 Undeveloped 49.53 16.97 37.33 1,842.14 T otal 7,741.22 81,554.33 $ 4,038,574.53 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2023/24.    Page 419 ATTACHMENT 3 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 3B (Commercial Industrial)    Page 420 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 421 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 8 ESTIMATE OF COSTS 10 District Budget 10 Definitions of Budget Items 12 METHOD OF ASSESSMENT 13 Overview 13 General Benefit 14 Special Benefit 14 Method of Assessment Spread 15 ASSESSMENT DIAGRAM 16 ASSESSMENT ROLL AND ANNEXATIONS 18 Assessment Roll 18 Annexations 18    Page 422 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 3 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 3B (Commercial Industrial) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 166,190$ O perations and Maintenanc e 960,350 T otal Expe nditure s Budge t 1,126,540 Re v e nue s Taxes: Estimated Ass es sm ents, Net of Es tim ated Delinquenc ies 838,460 Anticipated Prior Year Delinquenc ies Collection 9,610 Subtotal - Taxes 848,070 O ther Revenues 126,930 T otal Re v e nue s Budge t 975,000 Contribution to/(Use of) Fund Balance (151,540)$ Total Dis tric t EBU Count 2,970.72 Ac tual As ses s ment per EBU 282.24$ Maxim um Allowable As s em ent per EBU 352.80$    Page 423 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 3 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 424 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 3 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon    Page 425 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 3 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the commercial and industrial area of the City which is generally bounded by Foothill Blvd on the north, 4th St on the South, East Ave on the east and Grove Ave on the west. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services These improvements are located within the street right-of-ways, Metrolink, and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective    Page 426 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 3 materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site #Descriptive Location J-2 The monument at the northeast corner of Haven Ave and 4th St. Ground Cover area:5,715 square feet Hardscape area:6,068 square feet J-3 The 6th St median from Milliken Ave to Pittsburg Ave. Ground Cover area:3,300 square feet J-4 The entry monuments on the east and west side of 4th St and Milliken Ave. The Milliken Ave median from 4th St to 6th St. Ground Cover area:30,594 square feet Hardscape area: 1,748 square feet J-5 The Milliken Ave median from Arrow Rte to Jersey Blvd. Ground Cover area:10,220 square feet J-6 The Spruce Ave median from Foothill Blvd to White Oak Ave. Ground Cover area:4,300 square feet J-7 The 6th St median from Pittsburg Ave to Richmond Pl. Ground Cover area:5,114 square feet J-8 The 6th St from Richmond Pl to Buffalo Ave. Ground Cover area:2,476 square feet J-9 The Milliken Ave railroad underpass. Ground Cover area:165,633 square feet, J-10 The 6th St median from Cleveland Ave to 1,820 feet east of Cleveland Ave. Ground Cover area:15,884 square feet J-11 The 6th St median from Buffalo Ave to Rochester Ave. Ground Cover area:10,789 square feet J-12 The Milliken Ave median from Arrow Rte to Century Ct. Ground Cover area:13,855 square feet    Page 427 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 3 J-13 The Milliken Ave median from Century Ct to Foothill Blvd. Ground Cover area:3,330 square feet J-14 The 6th St median from Utica Ave to Cleveland Ave. Ground Cover area:8,559 square feet J-15 The 6th St median from Haven Ave to Utica Ave. Ground Cover area:7,680 square feet J-16 Day Creek Blvd median from Church St to Foothill Blvd. Ground Cover area:8,466 square feet J-17 The Day Creek Blvd median south of Foothill Blvd including the traffic circle. Ground Cover area:6,490 square feet H-1 The Haven Ave median from 4th St to 6th St. Ground Cover area:21,205 square feet Converted 8,935 sq. ft. of turf to ground cover effective April 1, 2013. H-2 The Haven Ave medians from 6th St to the underpass bridge. The east and west side parkways and slopes on Haven Ave from Acacia St to underpass bridge. Ground Cover area:54,720 square feet Converted 2,960 square feet of turf to ground cover effective April 1, 2013. H-3 The Haven Ave medians from underpass bridge to Arrow Rte. The east and west side parkways and slopes on Haven Ave from the underpass bridge to Jersey Blvd. Ground Cover area:56,210 square feet H-4 The Haven Ave median from Arrow Rte to Foothill Blvd. Ground Cover area:15,156 square feet H-5 The Haven Ave median from Foothill Blvd to Church St. Ground Cover area:11,502 square feet FH-1 The Foothill Blvd median from Spruce Ave to Haven Ave. Ground Cover area:4,571 square feet The total square footage for the improvement is 9,141; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R.    Page 428 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 3 FH-2 The Foothill Blvd median from Spruce Ave to Milliken Ave. Ground Cover area:7,940 square feet The total square footage for the improvement is 15,879; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. FH-3 The Foothill Blvd median from 790 feet west of Market Pl to Market Pl. Ground Cover area:4,434 square feet FH-4 The Foothill Blvd median from Market Pl to Etiwanda Ave. Ground Cover area:10,392 square feet FH-5 The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr. Ground Cover area:800 square feet The total square footage for the improvement is 1,600; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. FH-6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave. Ground Cover area:800 square feet The total square footage for the improvement is 1,600; however, due to the location of the improvement the other half is maintained by landscape maintenance district 4-R. FH-7 The Foothill Blvd median from Vineyard Ave to Orchard Plaza. Ground Cover area:2,605 square feet FH-8 The Foothill Blvd median from Orchard Plaza to Lion St. Ground Cover area:344 square feet FH-9 The Foothill Blvd median from Hellman Ave to Malachite Ave and from Malachite Ave to Archibald Ave. Ground Cover area:21,474 square feet FH-10 The Foothill Blvd median from Archibald Ave to Ramona Ave. Ground Cover area:4,770 square feet FH-11 The Foothill Blvd median from Ramona Ave to Hermosa Ave. Ground Cover area:5,210 square feet FH-12 The Foothill Blvd median from Hermosa Ave to Center Ave. Ground Cover area:6,329 square feet FH-13 The Foothill Blvd median from Center Ave to Haven Ave. Ground Cover area:6,286 square feet    Page 429 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 3 FH-14 The Foothill Blvd median from Rochester Ave to 600 feet east of Rochester Ave. Ground Cover area:1,356 square feet Site reduced to 5,979 square feet due to median renovation. FH-15 The Foothill Blvd median from 1,225 feet west of Day Creek Blvd to Day Creek Blvd. Ground Cover area:4,905 square feet FH-16 The Foothill Blvd median from Day Creek Blvd to the 15 freeway. Ground Cover area:9,808 square feet Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 430 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 3   Page 431 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 3 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 107,960$ Overtim e Salaries 3,500 Part-tim e Salaries 880 Fringe Benefits 53,850 Subtotal - Pe rsonne l 166,190 Ope rations and M ainte nance : Operations and Maintenance: Computer Software 500 O & M/General 19,300 O & M/Facilities 12,080 Subtotal - Operations and Maintenance 31,880 Contrac t Servic es: Contrac t Servic es/General 458,750 Contrac t Servic es/Facilities 208,760 Tree Maintenance 34,480 Subtotal - Contrac t Servic es 701,990 Utilities : W ater Utilities 134,440 Elec tric Utilities 33,570 Subtotal - Utilities 168,010 As s es s ment Adm inis tration 4,460 Admin./General Overhead 54,010 Subtotal - Ope rations and Mainte nance 960,350 T otal Expe nditure s Budge t 1,126,540$    Page 432 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 3 Fis c al Year 2023/24 Budget Re v e nue s T axe s: Estimated Ass es sm ents , Net of Es tim ated Delinquencies 838,460$ Anticipated Prior Year Delinquencies Collection 9,610 Subtotal - T axe s 848,070 Othe r Re v e nue s: Interest Earnings 46,830 Parking Perm its 80,000 Other Revenue 100 Subtotal - Othe r Re v e nue s:126,930 T otal Re v e nue s Budge t 975,000 Contribution to/(Use of) Fund Balance (151,540)$ Total Gross Es tim ated Asses s m ents 838,455.90$ Total Dis tric t EBU Count 2,970.72 Ac tual As s es s ment per EBU - Fis c al Year 2023/24 282.24$ Maximum Allowable Ass es sm ent per EBU - Fis cal Year 2023/24 352.80$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estimated Res erve Fund Balanc e, June 30, 2023 2,267,556$ Contribution to/(Use of) Res erve - Fis c al Year 2023/24 (151,540) Estimated Res erve Fund Balanc e, June 30, 2024 2,116,016$    Page 433 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 3 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 434 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 3 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 435 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 3 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. Traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not    Page 436 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 3 share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Non-Res idential 1.00 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU    Page 437 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 3 assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) Maximum Allowable Assessment Rate pe r EBU Actual Ase ssment Rate pe r EBU T otal Units/Acre s T otal EBUs Non-Res idential $352.80 $282.24 2,970.72 2,970.72 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 438 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 3   Page 439 ____________________________________________________________________________ Landscape Maintenance District No. 3B – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 3 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessment for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Assessme nt Non-Residential $282.24 2,970.72 2,970.72 $838,455.90 T otals 2,970.72 2,970.72 $838,455.90 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: ` Anne xation Date Project Name T otal Units/ Acres T otal EBUs Prope rty Type 0209-032-35 05/04/22 SUBTPM20164 2.32 2.32 Commerc ial/Industrial 0229-171-28 11/16/22 DRC2018-00946 1.55 1.55 Commerc ial/Industrial 0229-032-57 12/07/22 DRC2018-00594 0.79 0.79 Commerc ial/Industrial 0229-171-02 12/07/22 DRC2019-05590 4.76 4.76 Commerc ial/Industrial    Page 440 ATTACHMENT 4 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 4-R (Terra Vista Planned Community)    Page 441 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 4-R (TERRA VISTA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 442 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 13 ESTIMATE OF COSTS 15 District Budget 15 Definitions of Budget Items 17 METHOD OF ASSESSMENT 18 Overview 18 General Benefit 19 Special Benefit 19 Method of Assessment Spread 20 Cost of Living Inflator 22 ASSESSMENT DIAGRAM 23 ASSESSMENT ROLL AND ANNEXATIONS 25 Assessment Roll 25 Annexations 25    Page 443 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 4 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 4-R (Terra Vista Planned Community) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Personnel Servic es 1,178,120$ Operations and Maintenanc e 1,828,460 Capital Expenditures 1,781,750 T otal Expe nditure s Budge t 4,788,330 Re v e nue s Taxes: Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 2,940,050 Anticipated Prior Year Delinquencies Collection 10,750 Subtotal - Taxes 2,950,800 Other Revenues 124,710 T otal Re v e nue s Budge t 3,075,510 Contribution to/(Use of) Fund Balance (1,712,820)$ Total Dis tric t EBU Count 7,050.26 Ac tual As s es s ment per EBU 417.01$ Maximum Allowable Ass ement per EBU 516.80$    Page 444 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 4 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 445 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 4 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally, describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon    Page 446 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 4 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of the paseos, parkways, median islands, street trees, parks, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble- shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement    Page 447 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 4 and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park The street trees within the residential parkways and tree maintenance easements to be maintained by the District are on the following streets, located within the boundaries of the District: Amiata Dr Bastia Ct Blackhorse Ct Brandywine Pl Bunker Hill Dr Cedarbrook Pl Chesterton Dr Clarisa Pl Corsica Ct (Country View Dr to Milliken Ave) Country View Dr (Mountain View Dr to Palacio Ct) Covington Pl Danbury Dr Danner Ct De Anza Dr Derby Pl Downing Ct Ellena East & West (s/o Terra Vista Pkwy to Fitzpatrick Dr) Emery Pl Fitzpatrick Dr Fulbourn Ct Hinton Ct Linaro Rd Meyers Dr Potomac Ct Radcliff Pl Regent Dr Rockingham Ct Saranza Pl Southhampton Ct Terra Vista Pkwy (Church St to Brandywine Pl) Wellington Pl Yorktown Ct The breakdown of maintained areas is as follows: Site #Descriptive Location TV-1 The monument on the southeast corner of Haven Ave and Base Line Rd. The Base Line Rd median from Haven Ave to the Deer Creek Channel. The south side of Base Line from Haven to Deer Creek Channel less from the frontage of the condominium complex. Ground Cover area:22,054 square feet Hardscape area:10,630 square feet TV-2 The Base Line Rd median from Spruce Ave to the Deer Creek Channel. The south side of Base Line Rd from Deer Creek Channel to Spruce Ave. The west side of Spruce Ave from Base Line Rd to Terra Vista Pkwy. The north side of Spyglass Dr from Spruce Ave to Roxbury Pl. Ground Cover area:18,863 square feet Turf area:15,067 square feet Hardscape area:12,575 square feet    Page 448 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 4 TV-3 The east side of Spruce from 120 feet south of Spyglass Dr to Base Line Rd. The south side of Base Line Rd from Spruce Ave to 800 feet east of Spruce Ave. The Base Line Rd median from Spruce Ave to Milliken Ave. Ground Cover area:16,670 square feet Turf area:14,857 square feet Hardscape area:16,567 square feet TV-4 The south side of Base Line Rd from 800 feet east of Spruce Ave to Milliken Ave. The cul-de-sac at the north end of Cascade Ct. Ground Cover area:16,613 square feet Turf Cover area: 5,324 square feet Hardscape area: 7,950 square feet TV-5 The north side of Terra Vista Pkwy from Belpine Pl to 112 feet west of Butterfield Pl; Terra Vista Pkwy median from Spruce Ave to Milliken Ave and the south side of Terra Vista Pkwy from 164 feet west of Belpine Pl to Belpine Pl. Ground Cover area:19,738 square feet Turf area: 2,675 square feet Hardscape area:13,328 square feet TV-6 The north side of from Spruce Ave to 175 feet north of Countryside Dr and Terra Vista Pkwy median from Church St to Spruce Ave. Ground Cover area:22,959 square feet Turf area: 6,195 square feet Hardscape area:11,702 square feet TV-7 The north side of Church St from the west side of Deer Creek Channel to Terra Vista Pkwy. The west side of Terra Vista Pkwy from Church St to 175 feet north of Countryside Dr. Ground Cover area:9,924 square feet Turf area:5,378 square feet Hardscape area:6,426 square feet TV-8 The southeast corner of Church St and Haven Ave; the Church St median from Haven Ave to Terra Vista Pkwy and the wash end on the Northwest corner of the Deer Creek Channel and Church St. Ground Cover area:2,429 square feet Hardscape area:3,296 square feet TV-9 The Church St median from Terra Vista Pkwy to Spruce Ave. Ground Cover area:7,829 square feet Hardscape area:6,605 square feet    Page 449 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 4 TV-10 The east side of Valencia Ave from Base Line Rd to the pre-school; the south side of Augusta Dr from Valencia Ave to Meadowlark Pl and the west side of Summerfield Pl from Valencia Ave to Evergreen Dr. Ground Cover area:20,818 square feet Turf area:18,634 square feet Hardscape area: 8,666 square feet TV-11 The paseo at Parkside Pl and Clover Ct from Parkside Pl to the Deer Creek Channel. Ground Cover area:2,795 square feet Hardscape area:1,049 square feet TV-12 The east side of Haven Ave from the pre-school to the Southern Pacific Railroad. Ground Cover area:6,170 square feet Turf area:2,091 square feet Hardscape area:1,060 square feet TV-13 The east side of Spruce Ave from Elm Ave to Mountain View Dr; the north and south sides of Norfolk Dr from Spruce Ave to Cardiff Pl; the south side of Mountain View Dr from Spruce Ave to 290 feet east of Belvedere Pl and the paseo from Spruce Ave to Country View Dr. Ground Cover area:8,459 square feet Turf area:3,355 square feet Hardscape area:8,886 square feet TV-14 The south side of Mountain View Dr from 290 feet east of Belvedere Pl to 590 feet east of Fairhaven Pl; the paseo south of Mountain View Dr between Belvedere Pl and Fairhaven Pl to Country View Dr and from Country View Dr to West Greenway Corridor. Ground Cover area:19,030 square feet Turf area: 8,430 square feet Hardscape area: 9,262 square feet TV-15 The north side of Mountain View Dr from 634 feet west of Biarritz Pl to Milliken Ave. Ground Cover area:4,571 square feet Turf area:4,738 square feet Hardscape area:5,104 square feet TV-16 The West Greenway Corridor from the northeast corner of Elm Ave and Spruce Ave to West Greenway Corridor. Ground Cover area:15,529 square feet Turf area:20,884 square feet Hardscape area:20,626 square feet TV-17 The west side of Milliken Ave from 585 feet north of Mountain View Dr to Mountain View Dr.    Page 450 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 4 Ground Cover area:5,835 square feet Turf area:3,564 square feet Hardscape area:2,340 square feet TV-18 The south side of Mountain View Dr from approximately 250 feet west of Claridge Pl to Terra Vista Pkwy. The south side of Terra Vista Pkwy from Mountain View Dr to East Greenway Corridor. Terra Vista Pkwy from Mountain View Dr to East Greenway Corridor. Ground Cover area:18,316 square feet Turf area: 5,944 square feet Hardscape area:23,800 square feet TV-19 The Terra Vista Pkwy median from Milliken Ave to Mountain View Dr. The north side of Terra Vista Pkwy from 68 feet north of Addison Rd to Mountain View Dr. The west side of Mountain View Dr from Grapevine St to Terra Vista Pkwy. Ground Cover area:20,306 square feet Turf area: 3,886 square feet Hardscape area:11,478 square feet TV-20 The Church St median from Milliken Ave to 675 feet east of Milliken Ave. Ground Cover area:2,860 square feet Hardscape area:2,112 square feet TV-21 The Church St median from Milliken Ave to Spruce Ave. Ground Cover area:16,811 square feet Turf area: 335 square feet Hardscape area:14,880 square feet TV-22 The Milliken Ave median from Mountain View Dr to Foothill Blvd. Ground Cover area:16,436 square feet Hardscape area:16,267 square feet TV-23 The Milliken Ave underpass from West Greenway Park to Milliken Park. Ground Cover area:19,271 square feet Turf area:22,139 square feet Hardscape area:18,119 square feet    Page 451 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 4 TV-24 The east side of Haven Ave from 145 feet south of Creekbridge St to 600 feet north of Creekbridge St; the north side of Creekbridge St from Brookside Rd to Haven Ave and the paseo from Creekbridge St and Brookside Rd to the Deer Creek Channel. Ground Cover area:5,851 square feet Turf area:9,965 square feet Hardscape area:4,351 square feet TV-25 The east side of Haven Ave form 145 feet south of Creekbridge St to 410 feet south of Creekbridge St. Ground Cover area:3,319 square feet Turf area:1,677 square feet Hardscape area:1,779 square feet TV-26 The paseo at Plymouth Way south of Essex Pl from Plymouth Way to the Deer Creek Channel. Ground Cover area:1,956 square feet Hardscape area:2,385 square feet TV-27 The paseo from Terra Vista Pkwy to Windsong Pl and from Windsong Pl to Plymouth Way. Ground Cover area:2,270 square feet Turf area:2,731 square feet Hardscape area:3,332 square feet TV-28 The paseo on the north side of 7552 Hardy Ave. Ground Cover area:630 square feet Turf area:733 square feet Hardscape area:432 square feet TV-29 The East Greenway Corridor from Milliken Park to Terra Vista Pkwy, including the turf area at the entrance to Tract 16157. Ground Cover area:17,780 square feet Turf area:52,403 square feet Hardscape area:29,888 square feet TV-30 The Milliken Ave Median from Mountain View Dr to Base Line Rd. Ground Cover area:11,890 square feet Hardscape area:10,260 square feet TV-31 The paseo from Elm Ave to West Greenway Park. Ground Cover area:4,770 square feet Hardscape area:8,900 square feet    Page 452 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 4 TV-32 The Greenwich Pl paseo from Greenwich Pl to Muirfield Dr. Ground Cover area:1,323 square feet Hardscape area:1,456 square feet TV-33 The south side of Mountain View Dr from 430 feet west of Country View Dr to Country View Dr. Ground Cover area:3,434 square feet Turf area:1,853 square feet Hardscape area:1,720 square feet TV-34 The south side of Terra Vista Pkwy from 390 feet west of Belpine Pl to Belpine Pl. Ground Cover area:1,342 square feet Turf area:1,887 square feet Hardscape area:1,612 square feet TV-35 The Trail Northeast of Ruth Musser School from Terra Vista Pkwy to Spruce Ave. Ground Cover area:9,285 square feet Hardscape area:5,148 square feet TV-36 The east side of Country View Dr from Corsica Ct to Mountain View Dr. The south side of Mountain View Dr from Country View Dr to Milliken Ave. The west side of Milliken Ave from Mountain View Dr to the West Greenway Corridor. Ground Cover area:9,141 square feet Turf area:5,895 square feet Hardscape area:6,058 square feet TV-37 The north side of Meyers Dr from Emery Pl to Elm Ave. Ground Cover area:5,860 square feet Turf area:5,300 square feet Hardscape area:1,283 square feet TV-38 The Church St median from Rochester Ave to Terra Vista Pkwy median from Church St to 853 feet north of Church St. Ground Cover area:8,510 square feet Hardscape area:5,640 square feet TV-39 The north side of Mountain View Dr form 250 feet east of Milliken Ave to Milliken Ave. The east side of Milliken Ave from Mountain View Dr to Terra Vista Pkwy. Ground Cover area:16,751 square feet Hardscape area:15,716 square feet    Page 453 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 4 TV-40 The south side of Terra Vista Pkwy from Milliken Ave to Mountain View Dr. Ground Cover area:11,630 square feet Hardscape area:19,738 square feet TV-41 The paseo east of Milliken Ave from Terra Vista Pkwy south to Mountain View Dr. Ground Cover area:4,081 square feet Hardscape area:9,640 square feet TV-42 The north side of Mountain View Dr from Terra Vista Pkwy to 250 feet east of Milliken Ave. Ground Cover area:10,994 square feet Hardscape area:14,777 square feet TV-43 Church St median and parkway from Malaga Dr to Terra Vista Pkwy. Ground Cover area:7,506 square feet Hardscape area:3,955 square feet TV-44 The south side of Church St from Terra Vista Pkwy to Rochester Ave. Ground Cover area:10,400 square feet Hardscape area: 7,606 square feet TV-45 The west side of Rochester Ave from Church St to Malaga Dr. Ground cover area:20,693 square feet Hardscape area:12,450 square feet TV-46 The north side of Malaga Dr from Church St to Rochester Ave. Ground Cover area:19,843 square feet Hardscape area:18,000 square feet TV-47 The east side of Terra Vista Pkwy from Church St to Brandywine Pl. The paseo from Brandywine Pl to Bunker Hill Dr. The east side of Radcliff Pl from Bunker Hill Dr to Malaga Dr. Ground Cover area:17,838 square feet Hardscape area: 9,023 square feet TV-48 The Church St median from 750 feet east of Milliken Ave to Malaga Dr. Ground Cover area:5,554 square feet Hardscape area:9,698 square feet FH-1 The Foothill Blvd median from Spruce Ave to Haven Ave. Ground Cover area:4,571 square feet This median contains 9,142 square feet of landscape with 4,571 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B.    Page 454 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 4 FH-2 The Foothill Blvd median from Spruce Ave to Milliken Ave. Ground Cover area:7,940 square feet This median contains 15,880 square feet of landscape with 7,940 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B. FH-5 The Foothill Blvd median from 360 feet west of Masi Dr to 516 feet west of Masi Dr. Ground Cover area:800 square feet This median contains 1,600 square feet of landscape with 800 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B. FH-6 The Foothill Blvd median from Masi Dr Plaza to Rochester Ave. Ground Cover area:800 square feet This median contains 1,600; square feet of landscape with 800 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B. H-5 The Haven Ave median from Foothill Blvd to Church St. Ground Cover area:11,502 square feet This median contains 23,004 square feet of landscape with 11,502 square feet maintained by LMD 4-R with the remainder maintained by LMD 3B. H-6 Haven Ave median from Church St to Base Line Rd. Ground Cover area:9,615 square feet Converted 8,708 sq. ft. of turf to ground cover effective April 1, 2013. Area listed is the 50% maintained by the District. An equal amount is maintained by the City’s General Fund. H-7 The Haven Ave median from Base Line Rd to Southern Pacific railroad tracks. Ground Cover area:3,130 square feet Converted 3,992 sq. ft. of turf to ground cover effective April 1, 2013. Removed 3,692 sq. ft. of ground cover for turn pocket expansion. Area listed is the 50% maintained by the District. An equal amount is maintained by the City’s General Fund. VG-14 The Base Line Rd median from Milliken Ave to Ellena East. Ground Cover area:9,169 square feet This median contains 18,338 square feet of landscape with 9,169 square feet maintained by LMD 4-R with the remainder maintained by LMD 2. VG-15 The Base Line Rd Median from Rochester Ave to Ellena East. Ground Cover area:3,960 square feet This median contains 7,920 square feet of landscape with 3,960 square feet maintained by LMD 4-R with the remainder maintained by LMD 2.    Page 455 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 4 Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 456 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 4   Page 457 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 4 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fiscal Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 753,220$ Overtim e Salaries 11,550 Part-tim e Salaries 29,410 Fringe Benefits 383,940 Subtotal - Pe rsonne l 1,178,120 Ope rations and Mainte nance : Operations and Maintenanc e: O & M/General 87,620 Emergenc y Equipm ent and Vehicle Rental 1,700 Equipment Operations & Maintenance 5,750 Subtotal - Operations and Maintenanc e 95,070 Contrac t Servic es: Contrac t Servic es /General 802,190 Tree Maintenanc e 106,130 Contrac t Vehic le Maintenanc e/Repair 6,000 Subtotal - Contrac t Servic es 914,320 Utilities : W ater Utilities 477,240 Electric Utilities 24,970 Subtotal - Utilities 502,210 As s essment Adm inistration 14,440 Adm in./General Overhead 302,420 Subtotal - Ope rations and Mainte nance 1,828,460 Capital Expe nditure s: Captial Outlay - Im provem ents Other Than Building 943,750 Captial Project 838,000 Subtotal - Capital Expe nditure s 1,781,750 T otal Expe nditure s Budge t 4,788,330$    Page 458 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 4 Fisc al Year 2023/24 Budget Re v e nue s T axe s: Estimated As ses s m ents , Net of Estim ated Delinquenc ies 2,940,050$ Antic ipated Prior Year Delinquenc ies Collection 10,750 Subtotal - T axe s 2,950,800 Othe r Re v e nue s: Interes t Earnings 123,900 Park Maintenanc e Fees 700 Sports Field Us er Group Rentals 110 Subtotal - Othe r Re v e nue s:124,710 T otal Re v e nue s Budge t 3,075,510 Contribution to/(Use of) Fund Balance (1,712,820)$ Total Gross Estimated As s ess m ents 2,940,044.81$ Total District EBU Count 7,050.26 Ac tual As s es s m ent per EBU - Fis cal Year 2023/24 417.01$ Maxim um Allowable Ass essment per EBU - Fis c al Year 2023/24 516.80$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the property owners on December 2, 2009, voted in favor of a Prop 218 assessment ballot increase with an allowable annual increase by the lesser of 3.5% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI-U) and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estim ated Res erve Fund Balanc e, June 30, 2023 6,849,036$ Contribution to/(Use of) Res erve - Fisc al Year 2023/24 (1,712,820) Estim ated Res erve Fund Balanc e, June 30, 2024 5,136,216$    Page 459 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 4 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 460 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 4 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement." Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 461 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 19 Fiscal Year 2023/24 ATTACHMENT 4 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In addition to the special benefits received by parcels within the District, there are incidental general benefits that are conferred on parcels outside the boundaries of the District which include: • the control of dust and insect infestations, and • the visual enhancement of the area to persons or vehicles that may travel through the District. However, it has been determined that these benefits are incidental and do not provide a direct benefit to parcels outside of the District that are not being assessed. Any incidental benefit received by parcels outside of the District is further offset by the incidental benefit received by parcels within the District from the maintenance of landscaping improvements by the other assessment districts within the City. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance.    Page 462 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 20 Fiscal Year 2023/24 ATTACHMENT 4 Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined. On December 2, 2009, Proposition 218 assessment ballot increase was approved by the property owners in this District. Therefore, all parcels included in the District boundary, are being levied in accordance with Article XIII D and Proposition 218. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment since there is a total of 2,651 single family parcels within the District which represents 69.1 percent of the total assessable parcels within the District. A method has been developed to convert other land uses to EBUs based on an assessment formula that equates to the property’s specific development status, type of development (land- use), and size of the property, as compared to a single family residential parcel. Other residential land uses are assigned Equivalent Dwelling Units (EDU) in proportion to the number of trips generated and average number of occupants per dwelling unit in comparison to the typical single- family parcel. Based upon the trip generation data from the ITE Trip Generation Report, San Diego Association of Governments’ Guide to Vehicular Traffic Generation Rates which have been adopted by San Bernardino County Transpiration Authority (formerly known as San Bernardino Associated Governments) and the most recent census data for the City of Rancho Cucamonga, condominiums are assigned 0.80 EDU’s since the number of residents and number of trips generated per dwelling unit are 80 percent of the typical single family residence. Multi-family residential units are assigned 0.70 EDU’s per dwelling unit since the number of residents and number of trips generated per multifamily residential unit are 70 percent of the typical single-family residential unit. This reduction is further supported by virtue of the fact that both condominium developments and multi-family residential development have a higher level of landscaping that reduce the benefit received by these parcels from District maintained landscaping. EBU’s are assigned to Commercial and Industrial parcels based upon the number of trips generated as well. The ITE Trip Generation Report shows that non-residential uses similar to those found in the District generate from 30 to 400 plus trips per day based upon the specific land use. An average trip generation rate of 135 trips per day was used since the non-residential uses within the district are generally those that result in fewer trips per day per acre, when compared    Page 463 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 21 Fiscal Year 2023/24 ATTACHMENT 4 to more intense non-residential uses such as community shopping centers which can generate in excess of 500 trips per day. Based upon an average density of approximately 9 single family residential units per acre and a trip generation rate of 10 trips per day for a typical single family residential unit, the trip generation rate for commercial and industrial parcels is approximately 1.5 times that of an acre developed for single family residential use based upon an average of 135 trips per acre for non-residential uses. The trips generated by non-residential uses has been reduced by approximately 40 percent to account for the number of “pass-by” trips which are those trips which stop at non-residential parcels enroute to/from residential parcels. This reduces the trips generated per acre from 135 to 81. Since non-residential parcels do not receive a significant special benefit from the park facilities maintained by the District, the number of trips generated per acre has been further reduced in proportion to the ratio of expenditures for landscape maintenance versus park maintenance within the District, which has been estimated by the City to be 60% parks and 40% landscaping. Therefore, commercial and industrial parcels have been assigned a value of 3.25 EBU’s per acre to represent the special benefit received by those parcels relative to the typical single-family residential parcel. Vacant parcels are assigned an EBU value of 0.25 per acre because they receive a lesser benefit from the improvements until such time as development occurs. Publicly owned school parcels are also assigned an EBU value of 0.25 per acre in recognition of the limited benefit they receive from the improvements maintained by the District and the benefit conferred upon other parcels within the District by the open space and landscaping maintained by the School District on their parcels which might be used by properties within the District under joint use agreements between the School District and the City. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel’s EBU assignment. Land-Use Equivalent Benefit Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Family Res idential 1.00 Parc el Condom inium 0.80 Unit Multi-Family Res idential 0.70 Unit Com merc ial/Industrial 3.25 Ac re Vacant (inc l. all undevelped property)0.25 Ac re Sc hools 0.25 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be    Page 464 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 22 Fiscal Year 2023/24 ATTACHMENT 4 based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Asse ssme nt Rate pe r EBU Actual Asessment Rate pe r EBU T otal Units/Acre s T otal EBUs Single Family Residential $516.80 $417.01 2,652.00 2,652.00 Condom inium $516.80 $417.01 1,249.00 999.20 Multi-Family Residential $516.80 $417.01 4,001.00 2,800.70 Commerc ial/Industrial $516.80 $417.01 176.40 573.30 Vacant (inc l. all undevelped property)$516.80 $417.01 64.85 16.21 Schools $516.80 $417.01 35.41 8.85 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning Fiscal Year 2010/11, the maximum allowable assessment amount may be increased by the lesser of 3.5% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI-U), for the Riverside – San Bernardino – Ontario Consumer Price Index area. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2023/24 will increase from $397.15 to $417.01 per single-family residence, a CPI increase of 5.0% as compared to Fiscal Year 2022/23.    Page 465 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 23 Fiscal Year 2023/24 ATTACHMENT 4 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 466 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 24 Fiscal Year 2023/24 ATTACHMENT 4   Page 467 ____________________________________________________________________________ Landscape Maintenance District No. 4-R – City of Rancho Cucamonga 25 Fiscal Year 2023/24 ATTACHMENT 4 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Assessme nt Single Family Res idential $417.01 2,652.00 2,652.00 $1,105,910.52 Condom inium 417.01 1,249.00 999.20 416,678.89 Multi-Family Res idential 417.01 4,001.00 2,800.70 1,167,931.91 Commerc ial/Industrial 417.01 176.40 573.30 239,071.39 Vacant (incl. all undevelped property)417.01 64.85 16.21 6,760.61 Schools 417.01 35.41 8.85 3,691.49 T otals 8,178.66 7,050.26 $2,940,044.81 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2023/24.    Page 468 ATTACHMENT 5 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 6-R (Caryn Planned Community)    Page 469 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 6-R (CARYN PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 470 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 9 ESTIMATE OF COSTS 11 District Budget 11 Definitions of Budget Items 13 METHOD OF ASSESSMENT 14 Overview 14 General Benefit 15 Special Benefit 15 Method of Assessment Spread 16 Cost of Living Inflator 17 ASSESSMENT DIAGRAM 18 ASSESSMENT ROLL AND ANNEXATIONS 20 Assessment Roll 20 Annexations 20    Page 471 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 5 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 6-R (Caryn Planned Community) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 22,720$ Operations and Maintenanc e 644,680 Capital Expenditures 54,000 T otal Expe nditure s Budge t 721,400 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 588,180 Antic ipated Prior Year Delinquencies Collec tion 5,310 Subtotal - Taxes 593,490 Other Revenues 14,600 Transfer In 42,740 T otal Re v e nue s Budge t 650,830 Contribution to/(Use of) Fund Balance (70,570)$ Total District EBU Count 1,199.84 Ac tual Asses s m ent per EBU 490.21$ Maxim um Allowable As s ement per EBU 490.21$    Page 472 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 5 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 473 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 5 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon    Page 474 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 5 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga. The boundaries of the District are generally described as that area located north of the 210 Freeway, south of Banyan St, west of Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 & 13858 west of Milliken Ave. Zone 1 is the area generally located west of Rochester Ave and east of Milliken Ave. Zone 2 is the area generally located east of Rochester Ave and west of Milliken Ave. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects    Page 475 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 5 and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site #Descriptive Location CC-1 The southside of Banyan St from 1290 feet west of Milliken Ave to Milliken Ave. The west side of Milliken Ave median from Banyan St to 292 south of Vintage Dr. Ground Cover area:96,892 square feet Turf area:17,945 square feet Hardscape area:13,944 square feet CC-3 The paseo on the west side of Morning Pl from Morning Pl to Deer Creek Channel. Ground Cover area:2,801 square feet Turf area: 124 square feet Hardscape area:4,609 square feet CC-4 The west side of Morning Pl, from Banyan St to Starview Pl. The north side of Starview Pl, from Morning Pl to Starview Pl. Ground Cover area:14,273 square feet Turf Cover area: 5,513 square feet Hardscape area: 5,000 square feet CC-5 Silver Sun Ln paseo from the end of Silver Sun Ln cul-de-sac to Deer Creek Channel. Ground Cover area:25,890 square feet Turf area:12,084 square feet Hardscape area: 1,350 square feet CC-6 The east and west side of Netherlands View Loop from Vintage Dr to Vintage Dr. The Netherlands View Loop paseo from Netherlands View Loop to Mt Sterling Ct. Ground Cover area:88,902 square feet Turf area: 676 square feet Hardscape area:23,650 square feet CC-7 The east and west side of Hillview Loop from Mt Rainier Ct to Kettle Peak Pl. Ground Cover area:14,930 square feet Turf area: 6,318 square feet Hardscape area:12,236 square feet    Page 476 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 5 CC-8 The paseo from Hillview Loop to Vintage Dr. Ground Cover area:42,107 square feet Hardscape area:22,752 square feet Hardscape area: 4,089 square feet CC-9 The south side of Vintage Dr from 250 feet west of Hillview Loop to Hillview Loop. The west side of Hillview Loop from Vintage Dr to Kettle Peak Pl. The west side of Kettle Peak Pl from Hillview Loop to Donner Pass Ct. The east side of Hillview Loop from Kettle Peak Pl to Tioga Peak Ct. Ground Cover area:47,334 square feet Turf area: 4,954 square feet Hardscape area: 9,088 square feet CC-10 The east side of Terrace View Loop from Vintage Dr to Butler Peak Pl. The west side of Terrace View Loop from Rainbow Falls Ct to Vintage Dr. Ground Cover area:24,603 square feet Hardscape area:10,760 square feet CC-11 The paseo from Caryn School to Banyan St. The south side of Banyan St from the paseo to Rochester Ave. The east and west side of Mt Baldy Pl from Banyan St to Sierra Crest View Loop. The north side of Sierra Crest View Loop from Hilltop Ct to Woodland Ct. Ground Cover area:47,507 square feet Turf area: 7,810 square feet Hardscape area: 7,825 square feet CC-12 The separation paseo from Vintage Dr to Pinnacle Peak Ct. Ground Cover area:50,325 square feet Turf area:15,021 square feet Hardscape area: 7,675 square feet CC-13 The east side of Hillview Loop from Tioga Peak Ct to Vintage Dr. The south side of Vintage Dr from Hillview Loop to Terrace View Loop. The north side of Vintage Dr from Hillview Loop to Caryn School. The east side of Terrace View Loop from Vintage Dr to Mt San Antonio Ct. Ground Cover area:26,162 square feet Turf area: 4,508 square feet Hardscape area:12,928 square feet    Page 477 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 5 CC-14 The east side of Sierra Crest View Loop from Mt Waverly Ct to Vintage Dr. The north side of Vintage Dr from Sierra Crest View Loop to Sierra Crest View Loop. The east and west side of Sierra Crest View Loop from Vintage Dr to Mt Wilson Ct. The south side of Vintage Dr from Netherlands View Loop to 330 feet west of Netherlands View Loop. Ground Cover area:73,250 square feet Turf area:16,525 square feet Hardscape area: 9,885 square feet CC-15 The south side of Sierra Crest View Loop from Mt Waverly Ct to Mt Cambridge Ct. The north side of Sierra Crest View Loop from Mt Cambridge Ct to Woodland Ct. The north side of Sierra Crest View Loop from Hilltop Ct to Caryn School. The Sierra Crest View Loop paseo from Sierra Crest View Loop to Mt Sherman Ct. Ground Cover area:70,990 square feet Turf area: 7,699 square feet Hardscape area:20,055 square feet CC-16 The south side of Vintage Dr from Netherlands View Loop to Rochester Ave. The north side of Vintage Dr from Rochester Ave to Sierra Crest View Loop. The east and west side of Sierra Crest View Loop from Mt Wilson Ct to Mt Cambridge Ct. The Netherlands View Loop Paseo from Vintage Dr to Mt Sterling Ct. Ground Cover area:77,202 square feet Turf area: 3,954 square feet Hardscape area:18,195 square feet CC-17 The east side of Milliken Ave from Vintage Dr to Banyan St. Ground Cover area:13,740 square feet Turf area: 9,088 square feet Hardscape area: 6,460 square feet CC-18 The north side of Vintage Dr from Milliken Ave to Hillview Loop. The south side of Vintage Dr from 104 feet west of Hillview Loop to Milliken Ave. Ground Cover area:32,287 square feet Turf area: 3,889 square feet Hardscape area:11,188 square feet CC-19 The Terrace View Loop paseo from Vintage Dr to Terrace View Loop. Ground Cover area:17,469 square feet Turf area:15,617 square feet Hardscape area: 2,736 square feet    Page 478 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 5 CC-20 The east side of Terrace View Loop from Mt San Antonio Ct to El Capitan Ct. The west side of Terrace View Loop from Butler Peak Pl to Mt San Antonio Ct. Ground Cover area:20,627 square feet Hardscape area:20,017 square feet Hardscape area: 7,888 square feet CC-21 The west side of Rochester Ave from Banyan St to 317 feet south of Vintage Dr. Ground Cover area:31,292 square feet CC-22 The south side of Vintage Dr from Terrace View Loop to Sierra Crest View Loop. The east and west side of Hillview Loop from Vintage Dr to Mt Rainier Ct. Ground Cover area:11,609 square feet Turf area: 3,763 square feet Hardscape area: 6,524 square feet CC-23 The south side of Banyan St from Milliken Ave to Butler Peak Pl. The west side of Butler Peak Pl from Banyan St to Terrace View Loop. The north side of Terrace View Loop from Butler Peak Pl to Rainbow Falls Ct. Ground Cover area:12,132 square feet Hardscape area: 528 square feet CC-24 The north side of Terrace View Loop from El Capitan Ct to Butler Peak Pl. The east side of Butler Peak Pl from Terrace View Loop to Banyan St. The south side of Banyan St from Butler Peak Pl to 990 feet east of Butler Peak Pl. Ground Cover area:14,452 square feet Hardscape area: 1,600 square feet CC-26 The east side of Rochester Ave from 210 freeway to Vintage Dr. The north and south side of Vintage Dr from Rochester Ave to Thunder Mountain Ave. The west side of Rochester Ave from 317 feet south of Vintage Dr to the 210 freeway. Ground Cover area:35,037 square feet Hardscape area:19,779 square feet CC-27 The Milliken Ave median and the west side of Milliken Ave from 292 feet south of Vintage Dr to 210 freeway. Ground Cover area:13,365 square feet Hardscape area:12,300 square feet CC-28 The east side of Milliken Ave from Vintage Dr to the 210 freeway right-of-way. Ground Cover area:17,724 square feet Cobble area: 2,387 square feet Hardscape area: 5,810 square feet    Page 479 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 5 Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 480 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 5   Page 481 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 5 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fisc al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 13,870$ Part Tim e Salaries 1,460 Fringe Benefits 7,390 Subtotal - Pe rsonne l 22,720 Ope rations and M ainte nance : Operations and Maintenanc e: O & M/General 10,550 Em ergenc y Equipm ent and Vehicle Rental 200 Subtotal - Operations and Maintenanc e 10,750 Contrac t Servic es : Contrac t Servic es /General 334,360 Tree Maintenanc e 65,310 Subtotal - Contract Services 399,670 Utilities : W ater Utilities 173,540 Elec tric Utilities 3,880 Subtotal - Utilities 177,420 As s es s ment Adm inis tration 4,570 Admin./General Overhead 52,270 Subtotal - Ope rations and M ainte nance 644,680 Capital Expe nditure s: Captial Outlay - Equipment 4,000 Captial Project 50,000 Subtotal - Capital Expe nditure s 54,000 T otal Expe nditure s Budge t 721,400$    Page 482 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 5 Fiscal Year 2023/24 Budget Re v e nue s T axe s: Es tim ated Ass es s m ents , Net of Es tim ated Delinquencies 588,180$ Antic ipated Prior Year Delinquencies Collection 5,310 Subtotal - T axe s 593,490 Othe r Re v e nue s: Interes t Earnings 14,600 T ransfe r In: Trans fer In - General Fund 42,740 T otal Re v e nue s Budge t 650,830 Contribution to/(Use of) Fund Balance (70,570)$ Total Gros s Es tim ated Asses s m ents 588,173.16$ Total Distric t EBU Count 1,199.84 Ac tual As s es sm ent per EBU - Fisc al Year 2023/24 490.21$ Maxim um Allowable As s em ent per EBU - Fiscal Year 2023/24 490.21$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the property owners on September 1, 2010, voted in favor of a Proposition 218 assessment ballot increase with an allowable annual increase by the lesser of 3.0% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI-U) and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 697,758$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 (70,570) Es tim ated Reserve Fund Balanc e, June 30, 2024 627,188$    Page 483 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 5 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 484 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 5 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 485 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 5 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City's system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District.    Page 486 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 5 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. Vacant parcels are assigned an EBU value of 0.25 EBU's per acre because they receive a lesser benefit from the improvements until such time as development occurs. Publicly owned school parcels are also assigned an EBU value of 0.25 EBU's per acre in recognition of the limited benefit they receive from the improvements which are provided for the use and benefit of the residential units within the District, and the benefit conferred upon other parcels within the District by the open space and landscaping maintained by the School District on their parcels which might be used by properties within the District under joint use agreements between the School District and the City. There are two benefit zones within the District: Zone 1 and Zone 2. Parcels in Zone 2 are assigned 0.75 EBU per dwelling unit due to the reduction in special benefit they receive as a result of their location relative to the majority of the improvements maintained by the District. Zone 2 parcels are on the far east and west side of the District. Therefore, parcels within Zone 2 do not receive the same special benefit from the improvements due to their proximity, as parcels within Zone 1 which are assigned 1.00 EBU per dwelling unit and are generally located adjacent to or in close proximity to the improvements. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment.    Page 487 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 5 Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Family Res idential - Zone 1 1.00 Parc el Single Family Res idential - Zone 2 0.75 Parc el School 0.25 Acre Undeveloped 0.25 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Asse ssme nt Rate pe r EBU Actual Asessment Rate pe r EBU T otal Units/Acre s T otal EBUs Single Family Residential - Zone 1 $490.21 $490.21 966.00 966.00 Single Family Residential - Zone 2 $490.21 $490.21 310.00 232.50 School $490.21 $490.21 5.35 1.34 Undeveloped $490.21 $490.21 0.00 0.00 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning Fiscal Year 2011/12, the maximum allowable assessment amount may be increased by the lesser of 3.0% or the percentage change in the year ending February preceding the start of the Fiscal Year of the Consumer Price Index for all Urban Consumers (CPI-U), for the Riverside – San Bernardino – Ontario Consumer Price Index area. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are    Page 488 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 5 such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2023/24 will increase from $475.93 to $490.21 per single-family residence zone 1 and from $356.95 to $367.66 per single family residence zone 2, a CPI increase of 3.0% as compared to Fiscal Year 2022/23. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 489 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 19 Fiscal Year 2023/24 ATTACHMENT 5   Page 490 ____________________________________________________________________________ Landscape Maintenance District No. 6-R – City of Rancho Cucamonga 20 Fiscal Year 2023/24 ATTACHMENT 5 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssment Single Family Residential - Zone 1 $490.21 966.00 966.00 $473,542.86 Single Family Residential - Zone 2 $490.21 310.00 232.50 113,974.60 School $490.21 5.35 1.34 655.70 Undeveloped $490.21 0.00 0.00 0.00 T otals 1,281.35 1,199.84 $588,173.16 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2023/24.    Page 491 ATTACHMENT 6 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 7 (North Etiwanda)    Page 492 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 493 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 11 ESTIMATE OF COSTS 13 District Budget 13 Definitions of Budget Items 15 METHOD OF ASSESSMENT 16 Overview 16 General Benefit 17 Special Benefit 17 Method of Assessment Spread 18 ASSESSMENT DIAGRAM 19 ASSESSMENT ROLL AND ANNEXATIONS 21 Assessment Roll 21 Annexations 21    Page 494 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 6 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 7 (North Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 246,530$ Operations and Maintenanc e 1,204,620 Capital Expenditures 164,000 T otal Expe nditure s Budge t 1,615,150 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 955,850 Antic ipated Prior Year Delinquencies Collec tion 11,540 Subtotal - Taxes 967,390 Other Revenues 59,750 T otal Re v e nue s Budge t 1,027,140 Contribution to/(Use of) Fund Balance (588,010)$ Total District EBU Count 3,113.00 Ac tual Asses s m ent per EBU 307.05$ Maxim um Allowable As s ement per EBU 307.05$    Page 495 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 6 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 496 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 6 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include, but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public    Page 497 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 6 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as North Etiwanda, which is generally bounded by the 210 Freeway on the south, I-15 Freeway on the west, and City limits on the north and east. Typically, parcels have been annexed to the District as they have been developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of the paseos, parkways, median islands, street trees, parks, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and    Page 498 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 6 replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Etiwanda Creek Park. Site #Descriptive Location EN-1 The north side of Wilson Ave from San Sevaine Rd to Ridgeline Pl. The east side of Ridgeline Pl from Wilson Ave to Arcadia Way. Ground Cover area:27,325 square feet Turf area:19,334 square feet Hardscape area: 840 square feet EN-2 The Metropolitan Water District easement on the south side of Crescenta Way from San Marino Way to Ridgeline Pl. Ground Cover area:38,104 square feet Turf area:41,250 square feet Hardscape area: 9,000 square feet EN-3 The Wilson Ave median from Wardman Bullock Rd to San Sevaine Rd. Ground Cover area: 9,016 square feet Hardscape area:11,088 square feet EN-4 The Planters on the north side of the drainage easement that is between and parallel to Highland Ave and Arapaho Rd from Etiwanda Ave east to the end. Ground Cover area:63,972 square feet EN-5 The south side of Wilson Ave from 1,115 feet west of San Sevaine Rd to 205 feet east of San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to Young’s Canyon Rd. Ground Cover area:45,584 square feet Turf area: 3,527 square feet EN-6 The north side of Wilson Ave from Wardman Bullock Rd to Ridgeline Pl. The west side of Ridgeline Pl from Wilson Ave to 120 feet north of Arcadia Way. Ground Cover area:29,226 square feet Turf area:15,136 square feet Hardscape area: 1,300 square feet    Page 499 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 6 EN-7 The parkway on the eastside of Wardman Bullock Rd from Wilson Ave to 857 feet north of Glendora Dr. The cobblestone between the tract wall and the flood wall will be handled for debris pickup and weed control on an as needed basis. Ground Cover area:10,268 square feet Hardscape area:31,549 square feet EN-8 The south side of Crescenta Way from Ridgeline Pl to Crestline Pl. Ground Cover area:50,305 square feet Turf area:35,960 square feet Hardscape area:10,000 square feet EN-9 The paseo from Meadowbrook Ct to Rock Creek Rd. Ground Cover area:1,400 square feet Turf area:6,555 square feet Hardscape area:2,820 square feet EN-10 The paseo from Etiwanda Ave to Pacific Crest Pl. The west side of Etiwanda Ave from 175 feet north of N Rim Way to 171 feet south of Golden Prairie Dr. Ground Cover area:49,020 square feet Turf area: 4,445 square feet Hardscape area:13,026 square feet EN-11 The paseo south of Ridgecrest Dr to southern boundary of Tract 14139. This site is temporarily maintained by another contractor and was deleted from the contract as of July 16, 2001; however, this site is still the City's property. Ground Cover area:3,548 square feet Turf area: 800 square feet Hardscape area:4,280 square feet EN-12 The cul-de-sac on the north side of Ridgecrest Dr at Etiwanda Creek Channel. Ground Cover area:1,870 square feet Turf area: 700 square feet Hardscape area: 450 square feet EN-13 The north side of Wilson Ave from 574 feet west of Cherry Ave to the channel east of San Sevaine Rd. The Wilson Ave median from Cherry Ave to San Sevaine Rd. The east side of San Sevaine Rd from Wilson Ave to 136 feet north of Crescenta Way. Ground Cover area:46,611 square feet Turf area: 5,037 square feet    Page 500 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 6 EN-14 The west side of San Sevaine Rd from 150 feet north of Wilson Ave to 136 feet north of Crescenta Way. Ground Cover area:55,166 square feet Turf area: 235 square feet Hardscape area: 6,975 square feet EN-15 The north side of Young’s Canyon Rd from 500 feet east of Koch Pl to 692 feet west of Koch Pl. The south side of Young’s Canyon Rd from 349 feet east of Koch Pl to 692 feet west of Koch Pl. The east and west side of Koch Pl place from Young’s Canyon Rd to 132 feet north of Young’s Canyon Rd. The west side of Koch Pl from Young’s Canyon Rd to 132 feet south of Young’s Canyon Rd. The east side of Koch Pl from 82 feet south of Young’s Canyon Rd to Young’s Canyon Rd. The trailhead north east of the east end of Young’s Canyon Rd to the south end of San Sevaine Rd Horse Trail. The south end of San Sevaine Rd Horse from the trail head to 254 feet north of trailhead. Ground Cover area:42,925 square feet Hardscape area:14,308 square feet EN-16 The east side of Wardman Bullock Rd from 225 feet south of San Segundo Dr to 80 feet north of Dona Way. Ground Cover area: 2,056 square feet Hardscape area: 3,450 square feet EN-17 The north side of Colonbero Rd from San Sevaine Rd Channel to Guidera Dr. The south side of Colonbero Rd from San Sevaine Rd Channel to 400 feet north of Guidera Dr. The north side of Aggazzotti Rd from Colonbero Rd to 475 feet east of Colonbero Rd. This site has a pump which will be adjusted and maintained by City personnel. Ground Cover area:43,241 square feet Hardscape area:29,125 square feet EN-18 The north side of Aggazzotti Rd from San Antonio Dr to San Sevaine Rd. The west side of San Sevaine Rd from Aggazzotti Rd to 702 feet south of Aggazzotti Rd. The east side of San Sevaine Rd from 702 feet south of Aggazzotti Rd to Regina Dr. Ground Cover area:47,823 square feet Hardscape area:30,986 square feet EN-19 The south side of Wilson Ave from Etiwanda Ave to Estates Way. Ground Cover area:45,727 square feet Hardscape area:19,229 square feet    Page 501 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 6 EN-20 The south side of Wilson Ave form Bluegrass Ave to Estates Way. Ground Cover area:85,155 square feet Hardscape area:48,784 square feet EN-21 The north side of Wilson Ave from Etiwanda Ave to Cervantes Pl. The Wilson Ave median from Etiwanda Ave to Cervantes Pl. The westside of Etiwanda Ave from Wilson Ave to Del Norte Pl. Ground Cover area:88,795 square feet Hardscape area:27,128 square feet EN-22 The north and south side of Vintage Dr from 165 feet east of Countrywood Pl to 338 feet west of Countrywood Pl. Ground Cover area:13,603 square feet Hardscape area: 7,365 square feet EN-23 The north side of Wilson Ave and median from Etiwanda Ave west to Etiwanda Ave. The east side of Etiwanda Ave from Wilson Ave to 1150 feet north of Wilson Ave. Ground Cover area:32,027 square feet Hardscape area:29,567 square feet EN-24 The north side of Vintage Dr from 360 feet west of Ascot Pl to 230 feet east of Countrywood Pl. The south side of Vintage Dr from Ascot Pl to 500 feet east of Countrywood Pl. Ground Cover area:34,707 square feet Hardscape area:92,600 square feet EN-25 The east side of Bluegrass Ave from Banyan St to 610 feet north of Banyan St. Ground Cover area:4,054 square feet Hardscape area:5,819 square feet EN-26 The south side of Banyan St from Bluegrass Ave to Greenwood Pl. Ground Cover area:6,240 square feet Hardscape area:3,200 square feet EN-27 The south side of Banyan St from Laurel Blossom Pl to Etiwanda Ave. Ground Cover area:1,703 square feet Hardscape area:8,417 square feet    Page 502 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 6 EN-28 The north side of Wilson Ave from Cervantes Pl to 1715 feet west of Cervantes Pl. The west side of Cervantes Pl from Carmel Knolls Dr to Wilson Ave. The paseo from Wilson Ave to Tejas Ct. The median on Wilson Ave from Cervantes Pl to Bluegrass Ave. The following temporary landscape: There is one planter on the west side of Altura Dr at Tejas Ct. There are five planters on the south side of Tejas Ct from Altura Dr to 195 feet east of Altura Dr. Ground Cover area:25,048 square feet Hardscape area:22,532 square feet EN-29 The south side of Banyan St from 787 feet west of East Ave to East Ave. The west side of East Ave from Banyan St to 600 feet south of Blue Gum. The east side of East Ave from Banyan St to 537 feet south of Banyan St. Ground Cover area:16,111 square feet Hardscape area:15,774 square feet EN-30 The east side of Bluegrass Ave from 257 feet south of Churchill Dr to 418 feet north of Churchill Dr. Ground Cover area:9,303 square feet Hardscape area:5,302 square feet EN-31 The south side of Banyan St from 375 feet south of Cashew Way to Rose Way. The north side of Banyan St from 435 feet west of Peak Pl to Wardman Bullock Rd. Ground Cover area:53,000 square feet Hardscape area:26,855 square feet EN-32 The landscaping south of the equestrian trail from 210 feet west of Grovewood Pl to 1,170 feet east of Grovewood Pl. Ground Cover area:6,900 square feet EN-33 The north side of Young’s Canyon Rd from 600 feet east of Banyan St to Banyan St. The east side of Wardman Bullock Rd from Banyan St to Wilson Ave. The south side of Wilson Ave from Wardman Bullock Rd to 635 feet east of Fields Pl. Ground Cover area:66,601 square feet Hardscape area:46,332 square feet EN-34 The west side of Wardman Bullock Rd from Wilson Ave to Banyan St. Parkview Way from Wardman Bullock Rd to Soledad Way. Ground Cover area:67,021 square feet Hardscape area:34,045 square feet EN-35 The north side of Day Creek Blvd from Etiwanda Ave to Indian Wells Pl. Ground Cover area:160,737 square feet Hardscape area:128,254 square feet    Page 503 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 6 EN-36 The south side of Day Creek Blvd from 380 feet north of Coyote Dr to Etiwanda Ave. The west side of Etiwanda Ave from Day Creek Blvd to 170 feet north of N Rim Way. The west side of Day Creek Blvd from 380 feet north of Coyote Dr to Indian Wells Pl. Ground Cover area:58,398 square feet Hardscape area:68,127 square feet EN-37 The east side of East Ave from 235 feet south of Hunt Club Dr to 375 feet north of Hunt Club Dr. Ground Cover area:5,559 square feet Hardscape area:5,231 square feet EN-38 The west side of East Ave from 236 feet north of Philly Dr to 245 feet south of Philly Dr. Ground Cover area:4,605 square feet Hardscape area:3,394 square feet EN-39 The south side of Banyan St from Golden Lock Pl to Raindrop Pl. Ground Cover area 6,024 square feet Hardscape area: 330 square feet EN-40 The west side of Wardman Bullock Rd from Colonbero Rd to Breeders Cup Dr. The east side of Wardman Bullock Rd from Colonbero Rd to 385 feet south of Colonbero Rd. Ground Cover area:28,527 square feet Hardscape area:21,723 square feet EN-41 The north side of Colonbero Rd from Wardman Bullock Rd to Ambleside Pl. The south side of Colonbero Rd from 150 feet east of Wardman Bullock Rd to Ambleside Pl. The east side of Ambleside Pl from Colonbero Rd to 700 feet north of Colonbero Rd. Ground Cover area:17,065 square feet Hardscape area:12,990 square feet EN-42 The west side of Wardman Bullock Rd from 778 feet north of Coral Sky Dr to Wilson Ave. The north side of Wilson Ave from Wardman Bullock Rd to 218 feet west of Compass Pl. The east and west sides of Compass Pl. from Wilson Ave to the entrance monuments. Ground Cover area:31,809 square feet Hardscape area:34,321 square feet    Page 504 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 6 EN-43 The east side of East Av from 230 feet south of Copley Dr to 655 feet north of Copley Dr. The Landscape on the south side of the trail 655 feet north of Copley Dr from East Av to Gypsum Dr. The planters on the north and south side of the trail on Gypsum Dr from Golden Lock Pl to Raindrop Pl. Ground Cover area:14,954 square feet Hardscape area:18, 007 square feet Parks, ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintenance under contract by a private landscape maintenance company. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 505 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 6   Page 506 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 6 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 143,520$ Part-tim e Salaries 24,170 Fringe Benefits 78,840 Subtotal - Pe rsonne l 246,530 Ope rations and M ainte nance : Operations and Maintenanc e: O & M/General 49,470 O & M/Facilities 5,000 Em ergenc y Equipm ent and Vehicle Rental 6,200 Subtotal - Operations and Maintenanc e 60,670 Contrac t Servic es : Contrac t Services /General 530,610 Contrac t Services /Fac ilities 3,030 Tree Maintenanc e 78,410 Subtotal - Contract Services 612,050 Utilities : W ater Utilities 372,150 Elec tric Utilities 19,820 Subtotal - Utilities 391,970 As s es s ment Adminis tration 11,070 Admin./General Overhead 128,180 Other Expenses 680 Subtotal - Ope rations and M ainte nance 1,204,620 Capital Expe nditure s: Capital Outlay - Equipment 12,000 Capital Outlay - Improvement Other Than Building 152,000 Subtotal - Capital Expe nditure s 164,000 T otal Expe nditure s Budge t 1,615,150$    Page 507 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 6 Fis c al Year 2023/24 Budget Re v e nue s T axe s: Es tim ated As s es s m ents, Net of Estim ated Delinquenc ies 955,850$ Antic ipated Prior Year Delinquenc ies Collec tion 11,540 Subtotal - T axe s 967,390 Othe r Re v e nue s: Interes t Earnings 12,460 Other Rental/Leas e Inc om e 42,860 Park Maintenanc e Fees 1,250 Sports Lighting Fees 3,180 Subtotal - Othe r Re v e nue s:59,750 T otal Re v e nue s Budge t 1,027,140 Contribution to/(Use of) Fund Balance (588,010)$ Total Gros s Es tim ated Ass es s m ents 955,846.65$ Total District EBU Count 3,113.00 Ac tual Ass es s m ent per EBU - Fisc al Year 2023/24 307.05$ Maxim um Allowable As s es sment per EBU - Fis c al Year 2023/24 307.05$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 744,316$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 (588,010) Es tim ated Reserve Fund Balanc e, June 30, 2024 156,306$    Page 508 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 6 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 509 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 6 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 510 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 6 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not    Page 511 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 6 share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIID and Proposition 218 had not yet been passed. Upon the passage of Article XIID and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since 1996/97 Fiscal Year. Further, no parcel included in the District formation or annexations prior to when the language was refined are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. The following table provides the weighting factors to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Fam ily Res idential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.    Page 512 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 19 Fiscal Year 2023/24 ATTACHMENT 6 The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Asse ssment Rate pe r EBU Actual Ase ssment Rate per EBU T otal Units/Acres T otal EBUs Single Family Residential $307.05 $307.05 3,113.00 3,113.00 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 513 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 20 Fiscal Year 2023/24 ATTACHMENT 6   Page 514 ____________________________________________________________________________ Landscape Maintenance District No. 7 – City of Rancho Cucamonga 21 Fiscal Year 2023/24 ATTACHMENT 6 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Assessme nt Single Family Res idential $307.05 3,113.00 3,113.00 $955,846.65 T otals 3,113.00 3,113.00 $955,846.65 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: Apn Annexation Date Proje ct Name T otal Units/ Acre s T otal EBUs Prope rty T ype 0225-191-09 and -17 06/01/22 SUBTT20344 17.00 17.00 Single-Family Res    Page 515 ATTACHMENT 7 Preliminary Annual Engineering Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 8 (South Etiwanda)    Page 516 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 8 (SOUTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.774.2700 Fax: 909.774.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 517 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 General Benefit 11 Special Benefit 11 Method of Assessment Spread 12 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 518 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 7 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 8 (South Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 6,240$ Operations and Maintenanc e 32,950 T otal Expe nditure s Budge t 39,190 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 34,270 Antic ipated Prior Year Delinquencies Collec tion 370 Subtotal - Taxes 34,640 Other Revenues 700 T otal Re v e nue s Budge t 35,340 Contribution to/(Use of) Fund Balance (3,850)$ Total District EBU Count 226.22 Ac tual Asses s m ent per EBU 151.45$ Maxim um Allowable As s ement per EBU 151.45$    Page 519 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 7 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 520 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 7 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon    Page 521 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 7 conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as South Etiwanda, which is south of the I-210 Freeway along Fisher Dr, east of East Ave, including the south side of Highstone Manor Ct, the south side of Smokestone St, and to the San Bernardino County Flood Control drainage basin on east side. Typically, parcels have been annexed to the District as they have been developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting, repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects    Page 522 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 7 and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Site #Descriptive Location SE-1 The east side of East Ave from 480 feet south of Catalpa St to 182 feet north of Catalpa St. The north and south side of Catalpa St from East Ave to Brownstone Pl. The west side of Brownstone Pl from Catalpa St to 150 feet south of Catalpa St. Not including the frontage parkway at 6649 East Ave. Ground Cover area:10,355 square feet Turf area: 6,258 square feet Hardscape area: 4,050 square feet SE-2 The south side of Fisher Dr from 361 feet east of East Ave to 210 feet east of Starstone Pl. Ground Cover area: 9,366 square feet Hardscape area: 4,074 square feet SE-3 The south side of Fisher Dr from 860 feet west of Mulberry St to Mulberry St. Ground Cover area: 3,676 square feet Hardscape area: 6,910 square feet SE-4 The east of side of East Ave from 700 feet south of Fisher Dr to Fisher Dr. The south side of Fisher Dr from East Ave to 358 feet east of East Ave. Ground Cover area: 5,174 square feet Hardscape area: 10,694 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. With a Majority Protest for the Proposition 218 Ballot Initiative in September 2010, the City stopped maintaining the north side of Fisher Dr and reduced the service level to a B. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 523 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 7   Page 524 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 7 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 4,160$ Fringe Benefits 2,080 Subtotal - Pe rsonne l 6,240 Ope rations and M ainte nance : Operations and Maintenanc e: O & M/General 1,500 Subtotal - Operations and Maintenanc e 1,500 Contrac t Servic es : Contrac t Services /General 11,670 Tree Maintenanc e 9,000 Subtotal - Contract Services 20,670 Utilities : W ater Utilities 9,950 Elec tric Utilities 520 Subtotal - Utilities 10,470 Admin./General Overhead 310 Subtotal - Ope rations and M ainte nance 32,950 T otal Expe nditure s Budge t 39,190$    Page 525 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 7 Fisc al Year 2023/24 Budget Re v e nue s T axe s: Estim ated As s es s ments , Net of Estim ated Delinquenc ies 34,270$ Antic ipated Prior Year Delinquencies Collection 370 Subtotal - T axe s 34,640 Othe r Re v e nue s: Interes t Earnings 700 T otal Re v e nue s Budge t 35,340 Contribution to/(Use of) Fund Balance (3,850)$ Total Gros s Estim ated As s es s ments 34,261.02$ Total District EBU Count 226.22 Actual Asses sm ent per EBU - Fisc al Year 2023/24 151.45$ Maxim um Allowable As ses s m ent per EBU - Fis cal Year 2023/24 151.45$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved when the District was formed, and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 45,348$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 (3,850) Es tim ated Reserve Fund Balanc e, June 30, 2024 41,498$    Page 526 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 7 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 527 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 7 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 528 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 7 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District.    Page 529 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 7 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Fam ily Residential 1.00 Parc el Non-Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.    Page 530 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 7 The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Property T ype (County Use Code ) M aximum Allowable Assessme nt Rate pe r EBU Actual Ase ssment Rate per EBU T otal Units/Acres T otal EBUs Single Family Residential $151.45 $151.45 199.00 199.00 Non-Res idential 151.45 151.45 13.61 27.22 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 531 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 7   Page 532 ____________________________________________________________________________ Landscape Maintenance District No. 8 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 7 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Assessme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Res idential $151.45 199.00 199.00 $30,138.55 Non-Residential 151.45 13.61 27.22 4,122.47 T otals 212.61 226.22 $34,261.02 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There were no effective annexations for Fiscal Year 2023/24.    Page 533 ATTACHMENT 8 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 9 (Lower Etiwanda)    Page 534 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 9 (LOWER ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 535 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 7 ESTIMATE OF COSTS 9 District Budget 9 Definitions of Budget Items 11 METHOD OF ASSESSMENT 12 Overview 12 General Benefit 13 Special Benefit 13 Method of Assessment Spread 14 Cost of Living Inflator 15 ASSESSMENT DIAGRAM 16 ASSESSMENT ROLL AND ANNEXATIONS 18 Assessment Roll 18 Annexations 18    Page 536 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 8 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 9 (Lower Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 369,350$ Operations and Maintenanc e 378,550 Capital Expenditures 1,600 T otal Expe nditure s Budge t 749,500 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 779,040 Antic ipated Prior Year Delinquencies Collec tion 1,380 Subtotal - Taxes 780,420 Other Revenues 36,200 T otal Re v e nue s Budge t 816,620 Contribution to/(Use of) Fund Balance 67,120$ Total District EBU Count 2,497.56 Ac tual Asses s m ent per EBU 311.92$ Maxim um Allowable As s ement per EBU 694.36$    Page 537 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 8 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 538 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 8 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public    Page 539 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 8 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as Lower Etiwanda, which is south of Victoria St, north of Foothill Blvd, generally east of Etiwanda Ave and the I-15 Freeway and west of East Ave. Typically, parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting,    Page 540 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 8 repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Garcia Park (formerly known as South Etiwanda Park). Site #Descriptive Location 9-1 The west side of East Ave from 380 feet north of Chateau Dr to 290 feet south of Chateau Dr. Ground Cover area:7,244 square feet Hardscape area:7,525 square feet 9-2 The west side of East Ave from 339 feet north of Brookfield Dr to 157 north of Brookfield Dr. Brookfield Dr from East Ave to Oakcrest Ct. The east side of Oakcrest Ct to 137 feet north of Brookfield Dr. Ground Cover area:2,390 square feet Hardscape area:6,874 square feet 9-3 The west side of East Ave from 790 feet north of Highfield Dr to 256 feet south of Highfield Dr. Ground Cover area: 8,769 square feet Hardscape area:10,669 square feet 9-4 The west side of East Ave from 295 feet north of Via Veneto Dr To Via Veneto Dr. The north side of Via Veneto Dr From East Ave to Dolcetto Pl. The east side of Dolcetto Pl from Via Veneto Dr to Miller Ave. The south side of Miller Ave from 372 feet west of Dolcetto Pl to 240 feet east of Dolcetto Pl. The west side of Dolcetto Pl from Miller Ave to Garcia Dr. The north side of Garcia Dr from Dolcetto Pl to Etiwanda Ave. Ground Cover area:48,612 square feet Hardscape area:28,746 square feet 9-5 The north side of Miller Ave from 429 feet west of Dolcetto Pl to 1029 feet west of Dolcetto Pl. Ground Cover area:6,519 square feet Hardscape area:3,325 square feet    Page 541 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 8 9-6 The north side of Miller Ave from 254 feet east of Dolcetto Pl to 167 feet west of Dolcetto Pl. Ground Cover area:4,089 square feet Hardscape area:2,854 square feet 9-8 The south side of Base Line Rd from Etiwanda Ave to Shelby Pl. The Base Line Rd median from Etiwanda Ave to 473 feet east of Shelby Pl. Ground Cover area:16,395 square feet Hardscape area:14,558 square feet 9-9 The north side of Candlewood St from Exbury Pl to Etiwanda Ave. Ground Cover area:3,362 square feet Hardscape area: 786 square feet 9-10 The north side of Base Line Rd from 522 feet east of Forester Pl to 180 feet west of Forester Pl. The Base Line Rd median from 503 feet east of Forester Pl to 200 feet west of Forester Pl. Ground Cover area:16,930 square feet Hardscape area:13,600 square feet 9-11 The north side of Mueller Ct from 40 feet past the east end of Mueller Ct to 20 feet east of Dicarlo Pl. Ground Cover area:9,420 square feet Hardscape area: 742 square feet 9-12 The north and south sides of Highland Ave from 217 feet west of Norcia Dr to 210 feet east of Dicarlo Pl. Ground Cover area:12,471 square feet Hardscape area:14,445 square feet 9-13 The south side of Carnesi Dr from Etiwanda Ave to 395 feet east of Murietta Ct. Ground Cover area:8,919 square feet Hardscape area:6,203 square feet 9-14 The west side of East Ave from 665 feet north of Miller Ave to Miller Ave. The north side of Miller Ave from East Ave to 667 feet west of East Ave. Ground Cover area: 9,150 square feet Hardscape area:16,226 square feet 9-15 The north side of Base Line Rd from Shelby Pl to 343 feet east of Shelby Pl. Ground Cover area:3,480 square feet Hardscape area:4,638 square feet    Page 542 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 8 9-16 The east side of Dolcetto Pl from Garcia Dr to Via Veneto Dr. The south side of Via Veneto Dr from Dolcetto Pl to East Ave. The west side of East Ave from Via Veneto Dr to 276 feet south of Via Veneto Dr. Ground Cover area:16,310 square feet Hardscape area:13,411 square feet 9-17 The east side of Etiwanda Ave from 145 feet south of Miller Ave to Miller Ave. The south side of Miller Ave from Etiwanda Ave to Three Vines Pl. Ground Cover area: 7,535 square feet Hardscape area: 6,130 square feet FH-17 The Foothill Blvd median from Etiwanda Ave to Cornwell Ct. Ground Cover area:8,275 square feet Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City’s Park Maintenance Crews. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 543 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 8   Page 544 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 8 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis cal Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 226,890$ Part-time Salaries 22,420 Fringe Benefits 120,040 Subtotal - Pe rsonne l 369,350 Ope rations and Mainte nance : Operations and Maintenanc e: O & M/General 17,800 Em ergenc y Equipm ent and Vehic le Rental 1,200 Subtotal - Operations and Maintenanc e 19,000 Contract Services : Contrac t Servic es /General 139,970 Tree Maintenanc e 56,650 Subtotal - Contrac t Services 196,620 Utilities: W ater Utilities 81,030 Elec tric Utilities 4,340 Subtotal - Utilities 85,370 Ass es sm ent Adm inis tration 5,240 Adm in./General O verhead 72,320 Subtotal - O pe rations and M ainte nance 378,550 Capital Expe nditure s: Captial Outlay - Equipment 1,600 Subtotal - Capital Expe nditure s 1,600 T otal Expe nditure s Budge t 749,500$    Page 545 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 8 Fisc al Year 2023/24 Budget Re v e nue s T axe s: Estim ated As s ess ments , Net of Estim ated Delinquencies 779,040$ Antic ipated Prior Year Delinquenc ies Collec tion 1,380 Subtotal - T axe s 780,420 Othe r Re v e nue s: Interest Earnings 33,140 Park Maintenanc e Fees 2,950 Sports Field User Group Rentals 110 Subtotal - Othe r Re v e nue s:36,200 T otal Re v e nue s Budge t 816,620 Contribution to/(Use of) Fund Balance 67,120$ Total Gros s Estim ated As s es s ments 779,038.89$ Total District EBU Count 2,497.56 Actual As ses s m ent per EBU - Fisc al Year 2023/24 311.92$ Maxim um Allowable As ses s m ent per EBU - Fis cal Year 2023/24 694.36$ Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 1,769,635$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 67,120 Es tim ated Reserve Fund Balanc e, June 30, 2024 1,836,755$    Page 546 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 8 The City has reserve funds that are more than sufficient to cover an estimated six months’ worth of maintenance and servicing costs for the District. When there are excess funds in the District’s reserve account, the excess can be used to lower the annual levy to property owners within the District. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements.    Page 547 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 8 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways.    Page 548 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 8 The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the Assessment District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and    Page 549 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 8 •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use}, and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Family Res idential 1.00 Parc el Multi-Family Residential 1.00 Unit Non-Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.    Page 550 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 8 The following summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Asse ssment Rate pe r EBU Actual Ase ssment Rate per EBU T otal Units/Acres T otal EBUs Single Family Residential $694.36 $311.92 1,080.00 1,080.00 Multi-Fam ily Res idential 694.36 311.92 1,381.00 1,381.00 Non-Residential 694.36 311.92 18.28 36.56 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning with Fiscal Year 2001/02, the maximum allowable assessment may be increased each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI-U), for the Riverside – San Bernardino – Ontario Consumer Price Index area, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for March of each year and the CPI for the previous March, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2023/24 will remain at $311.92 per single family residence.    Page 551 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 8 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 552 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 8   Page 553 ____________________________________________________________________________ Landscape Maintenance District No. 9 – City of Rancho Cucamonga 18 Fiscal Year 2023/24 ATTACHMENT 8 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Residential $311.92 1,080.00 1,080.00 $336,873.60 Multi-Fam ily Residential 311.92 1,381.00 1,381.00 430,761.52 Non-Res idential 311.92 18.28 36.56 11,403.77 T otals 2,479.28 2,497.56 $779,038.89 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: Apn Annexation Date Proje ct Name T otal Units/ Acre s T otal EBUs Property T ype 1100-201-08 01/19/22 DRC2014-01130 193.00 193.00 Multi-Family Res 1100-191-04 02/02/22 SUBTT20148 131.00 131.00 Multi-Family Res    Page 554 ATTACHMENT 9 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Landscape Maintenance District No. 10 (Rancho Etiwanda)    Page 555 CITY OF RANCHO CUCAMONGA LANDSCAPE MAINTENANCE DISTRICT NO. 10 (RANCHO ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 556 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 7 ESTIMATE OF COSTS 9 District Budget 9 Definitions of Budget Items 11 METHOD OF ASSESSMENT 12 Overview 12 General Benefit 13 Special Benefit 13 Method of Assessment Spread 14 Cost of Living Inflator 15 ASSESSMENT DIAGRAM 15 ASSESSMENT ROLL and ANNEXATIONS 17 Assessment Roll 17 Annexations 17    Page 557 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 9 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscape and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Landscape Maintenance District No. 10 (Rancho Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed staff to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay the estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Pers onnel Servic es 294,950$ Operations and Maintenanc e 528,680 Capital Expenditures 390,400 T otal Expe nditure s Budge t 1,214,030 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 664,310 Antic ipated Prior Year Delinquencies Collec tion 5,550 Subtotal - Taxes 669,860 Other Revenues 53,050 T otal Re v e nue s Budge t 722,910 Contribution to/(Use of) Fund Balance (491,120)$ Total District EBU Count 786.00 Ac tual Asses s m ent per EBU 845.17$ Maxim um Allowable As s es sm ent per EBU 1,068.49$    Page 558 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 9 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 559 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 9 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement or facility such as paseos, community trails, fencing and irrigation systems, and providing for the growth, vigor and care of the trees and landscape plant materials. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting of landscape or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public    Page 560 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 9 hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest. During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area known as Rancho Etiwanda, which lies north of the 210 Freeway, east of Day Creek Channel, and west of Bluegrass Ave. Typically parcels have been annexed to the District as they have developed. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements maintained by the District include the paseos, community trails, trees, landscaped sites and appurtenant facilities that are throughout the District. These improvements are located within the street right-of-ways and dedicated public easements which are within the boundaries of the District. The landscaping maintenance includes, but is not limited to, the pruning, fertilizing, mowing, weeding, pest control, removal of trash/debris, and irrigation of the trees, shrubs, vines, ground cover, and turf. Maintenance of associated improvements and facilities, such as community trails, fencing and irrigation systems, includes but is not limited to, grading and replacement of trail surfacing, trail fence repair and replacement, steel fence painting, repair and replacement, and irrigation systems control, adjustment, trouble-shooting,    Page 561 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 9 repair and replacement. Services include personnel, materials, contracting services, utilities, capital projects and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in a healthy, vigorous and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, including the future ability to replace landscaping with drought resistant or low water use plants, in order to lower expenses of the District. The breakdown of maintained areas is as follows: Parks: Day Creek Park. Site #Descriptive Location 10-1 The west side of Day Creek Blvd from 790 feet north of Richfield Dr to Wilson Ave. The north side of Wilson Ave from Day Creek Blvd to 227 feet west of Day Creek Blvd. This site overlaps 10-2. Ground Cover area:16,941 square feet Hardscape area: 3,589 square feet 10-2 The north and south side of Wilson Ave from 497 feet west of Alvarado Pl to Day Creek Blvd. The south side of Wilson Ave from Day Creek Blvd to Bluegrass Ave. The Wilson Ave median from Day Creek Blvd to Bluegrass Ave. Ground Cover area:47,275 square feet Hardscape area: 6,444 square feet 10-3 The west side of Day Creek Blvd from Wilson Ave to 144 feet south of Clydesdale Dr. The Day Creek Blvd median from Wilson Ave to Banyan St. Ground Cover area:32,619 square feet Hardscape area:10,983 square feet 10-4 The east side of Day Creek Blvd from 648 feet south of Keenland Dr to Wilson Ave. Ground Cover area:15,952 square feet Hardscape area: 4,365 square feet 10-5 The west side of Bluegrass Ave from Wilson Ave to 705 feet south of Challendon Dr. Ground Cover area:26,882 square feet Hardscape area:12,220 square feet 10-6 The south side of Banyan St from Rochester Ave to Day Creek Blvd. The north side of Banyan St from 427 feet west of Rocking Horse Pl to Rocking Horse Pl. The west side of Day Creek Blvd from Banyan St to Vintage Dr. The north side of Vintage Dr from Day Creek Blvd to the paseo ending 153 feet west of Sandhill Pl. Ground Cover area:44,000 square feet Hardscape area:16,197 square feet    Page 562 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 9 10-7 The north side of Vintage Dr from 180 feet east of Taylor Canon Pl to Day Creek Blvd. The east side of Day Creek Blvd from Vintage Dr to Banyan St. The south side of Banyan St from Day Creek Blvd to Bluegrass Ave. Ground Cover area:22,164 square feet Hardscape area:11,724 square feet 10-8 The landscape against the south side facing wall north of the 210 freeway from the top of the slope on the east side of Day Creek Blvd to 300 feet eastward. The Day Creek Blvd median from the 210 freeway to Vintage Dr. The east side of Day Creek Blvd from Caltrans ROW to Vintage Dr. The south side of Vintage Dr from Day Creek Blvd to 180 feet east of Taylor Canyon Pl. Ground Cover area:16,841 square feet Hardscape area: 7,025 square feet 10-9 The north side of Coyote Dr from Brookstone Pl to Day Creek Blvd. The east side of Day Creek Blvd from Coyote Dr to 358 feet north of Coyote Dr. The west side of Day Creek Blvd from 118 feet north of Coyote Dr to 380 feet north of Coyote Dr. Ground Cover area:9,403 square feet Hardscape area:6,052 square feet 10-10 The north side of Wilson Ave from 395 feet east of Day Creek Blvd to Day Creek Blvd. The east side of Day Creek Blvd from Wilson Ave to Blackstone Dr. The south side of Blackstone Dr from Day Creek Blvd to Stoneview Rd. The north side of Blackstone Dr from Day Creek Blvd to 165 feet west of Stoneview Rd. Ground Cover area:26,304 square feet Hardscape area:19,117 square feet 10-11 The west side of Day Creek Blvd from 340 feet north of Banyan St to Banyan St. The north side of Banyan St from Day Creek Blvd to Rocking Horse Pl. Ground Cover area:20,378 square feet Hardscape area:11,212 square feet 10-12 The paseo on the east side of Stoneview Rd across from Duncaster Pl. Ground Cover area:3,326 square feet Hardscape area:2,374 square feet 10-13 The west side of Day Creek Blvd from 340 feet south of Vintage Dr to 915 feet south of Vintage Dr. Ground Cover area:27,416 square feet Hardscape area:16,167 square feet    Page 563 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 9 10-14 The south side of Vintage Dr from Saddle Tree Pl to Day Creek Blvd. The west side of Day Creek Blvd from Vintage Dr to 325 feet south of Vintage Dr. Ground Cover area: 7,777 square feet Hardscape area: 8,101 square feet *This sites irrigation pump and valves are powered from site 10-13 Ground cover, shrubs and turf areas that make up parkways, median islands and paseos are maintained under contract by a private landscape maintenance company. Parks are maintained by the City’s Park Maintenance Crews. Map of Improvements The following page shows the map of landscaping improvements, including irrigation sites and community trails, to be maintained using District funds.    Page 564 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 9   Page 565 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 9 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 164,680$ Overtime Salaries 1,050 Part-time Salaries 36,110 Fringe Benefits 93,110 Subtotal - Pe rsonne l 294,950 Ope rations and Mainte nance : Operations and Maintenanc e: O & M/General 18,270 O & M/Facilities 26,650 Em ergency Equipment and Vehicle Rental 3,600 Equip Operations & Maint 1,000 Subtotal - Operations and Maintenanc e 49,520 Contract Servic es: Contrac t Servic es /General 194,520 Contrac t Serv/Facilities 4,160 Tree Maintenanc e 21,090 Subtotal - Contrac t Services 219,770 Utilities: W ater Utilities 142,380 Elec tric Utilities 18,100 Subtotal - Utilities 160,480 Ass es s m ent Adm inis tration 2,820 Admin./General Overhead 95,440 Misc Contributions to City 650 Subtotal - Ope rations and M ainte nance 528,680 Capital Expe nditure s: Captial Outlay - Equipment 6,400 Captial Projec t 384,000 Subtotal - Capital Expe nditure s 390,400 T otal Expe nditure s Budge t 1,214,030$    Page 566 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 9 Fis c al Year 2023/24 Budget Re v e nue s T axe s: Estimated Asses s m ents , Net of Es tim ated Delinquencies 664,310$ Antic ipated Prior Year Delinquenc ies Collec tion 5,550 Subtotal - T axe s 669,860 Othe r Re v e nue s: Interes t Earnings 21,540 Other Rental/Leas e Inc om e 27,220 Park Maintenanc e Fees 180 Sports Field Us er Group Rentals 40 Sports Lighting Fees 3,970 Other Revenue 100 Subtotal - Othe r Re v e nue s:53,050 T otal Re v e nue s Budge t 722,910 Contribution to/(Use of) Fund Balance (491,120)$ Total Gros s Es tim ated As s essments 664,303.62$ Total Dis tric t EBU Count 786.00 Ac tual Ass es sm ent per EBU - Fis c al Year 2023/24 845.17$ Maximum Allowable As s essm ent per EBU - Fis c al Year 2023/24 1,068.49$ Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per Equivalent Benefit Unit (EBU) will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment with the goal of maintaining the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Estimated Res erve Fund Balance, June 30, 2023 1,323,245$ Contribution to/(Use of) Res erve - Fis c al Year 2023/24 (491,120) Estimated Res erve Fund Balance, June 30, 2024 832,125$    Page 567 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 9 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking).    Page 568 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 9 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D. all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping improvements. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 569 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 9 General Benefit Section 4 of Article XIII D of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. In this District, the improvements being financed consists of the maintenance of local improvements located within the boundaries of the District and include paseos, street trees, landscaped areas and appurtenant facilities that are located throughout the District and were installed to create a common landscape theme and neighborhood identity for parcels within the District. The improvements are situated within the public rights-of-way of the internal local street network within the District which provides ingress and egress for parcels within the District to access the City’s system of arterial streets. City residents and traffic from parcels not within the District do not use the internal local street network or paseos except for the express purpose of accessing properties located within the District, and therefore do not benefit from the improvements. Only parcels which are within the District and proximate to the improvements and within the District are being assessed. Accordingly, there is a direct physical and visual nexus between each parcel being assessed and the improvements to be funded by the assessment that does not exist for parcels outside of the District boundary and that is particular and distinct from that shared by the public at large. Under these circumstances, all of the benefits conferred are direct and local in nature, and provide a benefit to only those parcels located within the boundaries of the District. Based upon this, it has been determined that there is no quantifiable general benefit to the surrounding community and the public in general from the maintenance of the improvements within the boundaries of the District, and therefore no portion of the project costs should be attributed to general benefit. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District and, as such, confer a special and direct benefit to parcels within the District by: •improving the livability, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing beautification, shade and overall enhancement to properties within the District.    Page 570 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 9 The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District, only properties within the District receive a special benefit and are assessed for said maintenance. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. The following table provides the weighting factors applied to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Fam ily Res idential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code) Maximum Allowable Assessme nt Rate pe r EBU Actual Asessme nt Rate per EBU T otal Units/Acres T otal EBUs Single Fam ily Residential $1,068.49 $845.17 786.00 786.00    Page 571 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 9 The total amount of maintenance and incidental costs for maintaining the landscaping and community trail improvements is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. Cost of Living Inflator Each fiscal year beginning with Fiscal Year 2002/03, the maximum allowable assessment may increase each year, based upon the Consumer Price Index ("CPI"), All Urban Consumers (CPI- U), for the Riverside – San Bernardino – Ontario Consumer Price Index area, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for March of each year and the CPI for the previous March, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living. If for any reason the percentage change is negative the maximum allowable assessment would not be decreased by reason of such negative percentage change and would remain at the amount as computed on the previous fiscal year regardless of any CPI adjustment. The annual assessment cannot exceed the actual costs to operate the District in any given year. If operating costs are such that the maximum assessment amount is not needed, the City would levy only what is needed for that year. The actual assessment rate for Fiscal Year 2023/24 will increase from $804.92 to $845.17 per single-family residence, a CPI increase of 5.0% as compared to Fiscal Year 2022/23. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the San Bernardino County Assessor Office, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 572 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 16 Fiscal Year 2023/24 ATTACHMENT 9   Page 573 ____________________________________________________________________________ Landscape Maintenance District No. 10 – City of Rancho Cucamonga 17 Fiscal Year 2023/24 ATTACHMENT 9 ASSESSMENT ROLL and ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following tables summarize the Fiscal Year 2023/24 actual assessment for the District: Property T ype (County Use Code ) Actual Asse ssment Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Residential $845.17 786.00 786.00 $664,303.62 T otals 786.00 786.00 $664,303.62 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There are no effective annexations for Fiscal Year 2023/24.    Page 574 ATTACHMENT 10 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 1 (Arterials)    Page 575 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 1 (ARTERIALS) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 576 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 577 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 10 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Lighting Maintenance District No. 1 (Arterial) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Pers onnel Services 40,980$ O perations and Maintenanc e 869,470 Trans fer Out 111,640 T otal Expe nditure s Budge t 1,022,090 Re v e nue s Taxes : Es timated As s es s m ents , Net of Es tim ated Delinquencies 836,100 Antic ipated Prior Year Delinquenc ies Collection 6,890 Subtotal - Taxes 842,990 O ther Revenues 10,700 Trans fer In - CFD Em pire Lakes 16,830 Trans fer In - CFD Street Lighting Servic es 5,920 T otal Re v e nue s Budge t 876,440 Contribution to/(Use of) Fund Balance (145,650)$ Total Dis trict EBU Count 47,051.14 Ac tual Ass ess m ent per EBU 17.77$ Maxim um Allowable As ses sment per EBU 17.77$    Page 578 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 10 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirely of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 579 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 10 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 580 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 10 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing, must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the entire City of Rancho Cucamonga. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 581 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 10 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 582 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 10   Page 583 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 10 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 27,320$ Fringe Benefits 13,660 Subtotal - Pe rsonne l 40,980 Ope rations and M ainte nance : Training 220 Membership Dues 80 O & M/General 48,140 Cellular Tec hnology 2,000 Equipment Operations and Maintenance 500 Subtotal - Operations and Maintenanc e 50,940 Contrac t Servic es: Contrac t Servic es 47,750 Contrac t Equipment Maintenanc e/Repair 4,280 Subtotal - Contrac t Servic es 52,030 Utilities : Telephone Utilities 1,500 Electric Utilities 587,960 Subtotal - Utilities 589,460 As s ess ment Adm inis tration 106,710 Admin./General Overhead 70,330 Subtotal - Ope rations and Mainte nance 869,470 T ransfe r Out - Ge ne ral City Stre e t Lights Fund 111,640 T otal Expe nditure s Budge t 1,022,090$    Page 584 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 10 Fis cal Year 2023/24 Budget Re v e nue s T axe s: Estim ated As sess m ents, Net of Estimated Delinquenc ies 836,100$ Antic ipated Prior Year Delinquenc ies Collection 6,890 Subtotal - T axe s 842,990 Othe r Re v e nues: Interes t Earnings 7,530 Other Revenue - Day Creek Traffic Signal 3,170 Subtotal - Othe r Re v e nue s:10,700 T ransfe r In Trans fer In - CFD Empire Lakes 16,830 Trans fer In - CFD Street Lighting Servic es 5,920 Subtotal - T ransfer In:22,750 T otal Re v e nue s Budge t 876,440 Contribution to/(Use of) Fund Balance (145,650)$ Total Gross Es timated Asses sments 836,098.74$ Total Dis trict EBU Count 47,051.14 Ac tual As sess m ent per EBU - Fisc al Year 2023/24 17.77$ Maximum Allowable As sess m ent per EBU - Fisc al Year 2023/24 17.77$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estim ated Res erve Fund Balanc e, June 30, 2023 450,416$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 (145,650) Estim ated Res erve Fund Balanc e, June 30, 2024 304,766$    Page 585 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 10 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. In Fiscal Year 2023/24, the debt service has been suspended due to the structural operating deficit and will be routinely monitored. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.    Page 586 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 10 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by    Page 587 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 10 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.    Page 588 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 10 When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Benefit Unit ("EBU") method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Benefit Unit (EBU). Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land- use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Benefit Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Fam ily Residential 1.00 Parc el Multi-Family Res idential 1.00 Unit Non-Res idential 2.00 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District:    Page 589 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 10 Prope rty T ype (County Use Code) M aximum Allowable Asse ssme nt Rate pe r EBU Actual Ase ssme nt Rate pe r EBU T otal Units/Acres T otal EBUs Single Fam ily Residential $17.77 $17.77 28,395.00 28,395.00 Multi-Family Res idential 17.77 17.77 12,373.00 12,373.00 Non-Residential 17.77 17.77 3,141.57 6,283.14 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 590 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 10   Page 591 ____________________________________________________________________________ Street Lighting Maintenance District No. 1 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 10 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarize the Fiscal Year 2023/24 actual assessments for the District: Property T ype (County Use Code ) Actual Asse ssment Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Residential $17.77 28,395.00 28,395.00 $504,579.15 Multi-Family Res idential 17.77 12,373.00 12,373.00 219,868.21 Non-Res idential 17.77 3,141.57 6,283.14 111,651.38 T otals 43,909.57 47,051.14 $836,098.74 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: Apn Anne xation Date Project Name T otal Units/ Acres T otal EBUs Prope rty T ype 1100-201-08 01/19/22 DRC2014-01130 193.00 193.00 Multi-Family Res 1090-251-29 02/22/22 PMT2021-03992 1.00 1.00 Single-Family Res 1100-191-04 02/02/22 SUBTT20148 131.00 131.00 Multi-Family Res 0209-032-35 05/04/22 SUBTPM20164 2.32 2.32 Commercial/Industrial 0225-191-09 and -17 06/01/22 SUBTT20344 17.00 17.00 Single-Family Res 0209-361-09 08/03/22 PMT2021-05731 1.00 1.00 Single-Family Res 0202-061-32 11/02/22 SUBTT20353 6.00 6.00 Single-Family Res 0202-981-19 11/16/22 DRC2020-00157 1.00 1.00 Single-Family Res 0229-171-28 11/16/22 DRC2018-00946 1.55 1.55 Commercial/Industrial 0229-032-57 12/07/22 DRC2018-00594 0.79 0.79 Commercial/Industrial 0229-171-02 12/07/22 DRC2019-05590 4.76 4.76 Commercial/Industrial    Page 592 ATTACHMENT 11 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 2 (Local Streets)    Page 593 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 594 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 595 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 11 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 2 (Local Streets) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Operations and Maintenanc e 417,850$ Trans fer Out 109,330 T otal Expe nditure s Budge t 527,180 Re v e nue s Taxes: Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 381,890 Anticipated Prior Year Delinquencies Collection 4,000 Subtotal - Taxes 385,890 Trans fer In -General Fund 96,900 Trans fer In - CFD Empire Lakes 44,240 Trans fer In - CFD Street Lighting Servic es 150 T otal Re v e nue s Budge t 527,180 Contribution to/(Use of) Fund Balance -$ Total Dis tric t EBU Count 9,554.32 Ac tual As s es s ment per EBU 39.97$ Maximum Allowable Ass ement per EBU 39.97$    Page 596 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 11 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirely of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 597 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 11 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 598 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 11 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the entire City west of Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 599 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 11 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 600 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 11   Page 601 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 11 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Ope rations and M ainte nance : Training 220$ Membership Dues 80 Operations and Maintenanc e 410 Subtotal - Operations and Maintenanc e 710 Contrac t Servic es: Contrac t Servic es /General 20,990 Contrac t Equipment Maintenace/Repair 50 Subtotal - Contrac t Servic es 21,040 Utilities : Electric Utilities 367,250 As s ess ment Adm inis tration 26,350 Admin./General Overhead 2,500 Subtotal - Ope rations and Mainte nance 417,850 T ransfe r Out - Ge ne ral Stre e t Lights Fund 109,330 T otal Expe nditure s Budge t 527,180$    Page 602 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 11 Fis cal Year 2023/24 Budget Re v e nue s T axe s: Estimated As s es s ments, Net of Es tim ated Delinquenc ies 381,890$ Antic ipated Prior Year Delinquenc ies Collection 4,000 Subtotal - T axe s 385,890 T ransfe r In Transfer In - General Fund 96,900 Transfer In - CFD Em pire Lakes 44,240 Transfer In - CFD Street Lighting Servic es 150 141,290 T otal Re v e nue s Budge t 527,180 Contribution to/(Use of) Fund Balance -$ Total Gros s Es tim ated Assessm ents 381,886.16$ Total District EBU Count 9,554.32 Ac tual As sessm ent per EBU - Fiscal Year 2023/24 39.97$ Maximum Allowable As s em ent per EBU - Fis c al Year 2023/24 39.97$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City of Rancho Cucamonga to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 977,769$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 - Es tim ated Reserve Fund Balanc e, June 30, 2024 977,769$    Page 603 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 11 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. In Fiscal Year 2023/24, the debt service has been suspended due to the structural operating deficit and will be routinely monitored. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.    Page 604 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 11 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by    Page 605 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 11 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the District that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.    Page 606 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 11 When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Fam ily Residential 1.00 Parc el Multi-Family Res idential 1.00 Unit Non-Residential 2.00 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.    Page 607 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 11 The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) Maximum Allowable Asse ssme nt Rate pe r EBU Actual Asessment Rate pe r EBU T otal Units/Acres T otal EBUs Single Fam ily Res idential $39.97 $39.97 7,339.00 7,339.00 Multi-Family Residential 39.97 39.97 2,145.00 2,145.00 Non-Residential 39.97 39.97 35.16 70.32 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 608 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 11   Page 609 ____________________________________________________________________________ Street Lighting Maintenance District No. 2 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 11 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Residential $39.97 7,339.00 7,339.00 293,339.83$ Multi-Fam ily Residential 39.97 2,145.00 2,145.00 85,735.65$ Non-Res idential 39.97 35.16 70.32 2,810.68$ T otals 9,519.16 9,554.32 381,886.16$ A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: Apn Anne xation Date Proje ct Name T otal Units/ Acres T otal EBUs Prope rty T ype 1090-251-29 02/22/22 PMT2021-03992 1.00 1.00 Single-Family Res 1100-191-04 02/02/22 SUBTT20148 131.00 131.00 Multi-Fam ily Res 0209-361-09 08/03/22 PMT2021-05731 1.00 1.00 Single-Family Res 0202-061-32 11/02/22 SUBTT20353 6.00 6.00 Single-Family Res 0202-981-19 11/16/22 DRC2020-00157 1.00 1.00 Single-Family Res    Page 610 ATTACHMENT 12 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 3 (Victoria Planned Community)    Page 611 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 3 (VICTORIA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 612 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 613 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 12 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 3 (Victoria Planned Community) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Personnel Servic es 52,410$ Operations and Maintenanc e 191,050 Trans fer Out 43,370 T otal Expe nditure s Budge t 286,830 Re v e nue s Taxes: Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 381,410 Anticipated Prior Year Delinquencies Collection 2,730 Subtotal - Taxes 384,140 Other Revenues 11,590 T otal Re v e nue s Budge t 395,730 Contribution to/(Use of) Fund Balance 108,900$ Total Dis tric t EBU Count 8,089.24 Ac tual As s es s ment per EBU 47.15$ Maximum Allowable Ass es sm ent per EBU 47.15$    Page 614 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 12 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 615 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 12 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 616 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 12 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area located south of the 210 Freeway, west of Etiwanda Ave, southwest of the I-15 Freeway and east of Haven Ave, also known as the Victoria Neighborhood Planned Community, and are more particularly in the diagram of the District included herein. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 617 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 12 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 618 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 12   Page 619 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 12 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 34,940$ Fringe Benefits 17,470 Subtotal - Pe rsonne l 52,410 Ope rations and M ainte nance : Operations and Maintenanc e: Training 220 Membership Dues 80 O & M/General 200 Contrac t Servic es 8,050 Contrac t Equipment Maintenanc e/Repair 30 Subtotal - Operations and Maintenanc e 8,580 Electric Utilities 146,200 As s ess ment Adm inis tration 24,820 Admin./General Overhead 11,450 Subtotal - Ope rations and Mainte nance 191,050 T ransfe r Out - Ge ne ral Stre e t Lights Fund 43,370 T otal Expe nditure s Budge t 286,830$    Page 620 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 12 Fisc al Year 2023/24 Budget Re v e nue s T axe s: Es tim ated As ses s m ents , Net of Es tim ated Delinquencies 381,410$ Antic ipated Prior Year Delinquencies Collection 2,730 Subtotal - T axe s 384,140 Othe r Re v e nue s: Interes t Earnings 11,590 T otal Re v e nue s Budge t 395,730 Contribution to/(Use of) Fund Balance 108,900$ Total Gross Es tim ated As ses s m ents 381,407.64$ Total Dis tric t EBU Count 8,089.24 Ac tual As s ess m ent per EBU - Fisc al Year 2023/24 47.15$ Maximum Allowable Ass es sm ent per EBU - Fis cal Year 2023/24 47.15$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Reserve Estim ated Res erve Fund Balanc e, June 30, 2023 637,671$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 108,900 Estim ated Res erve Fund Balanc e, June 30, 2024 746,571$    Page 621 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 12 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District. In FY 2021/22, the outstanding balance of the interfund was fully repaid. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.    Page 622 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 12 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 623 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 12 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as    Page 624 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 12 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land- use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Family Res idential 1.00 Parc el Multi-Fam ily Residential 1.00 Unit Non-Res idential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) Maximum Allowable Assessment Rate pe r EBU Actual Asessme nt Rate pe r EBU T otal Units/Acres T otal EBUs Single Fam ily Residential $47.15 $47.15 6,843.00 6,843.00 Multi-Family Residential 47.15 47.15 729.00 729.00 Non-Res idential 47.15 47.15 258.62 517.24    Page 625 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 12 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 626 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 12   Page 627 ____________________________________________________________________________ Street Lighting Maintenance District No. 3 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 12 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssment Single Family Residential $47.15 6,843.00 6,843.00 $322,647.45 Multi-Family Residential 47.15 729.00 729.00 34,372.35 Non-Res idential 47.15 258.62 517.24 24,387.84 T otals 7,830.62 8,089.24 $381,407.64 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There are no effective annexations for Fiscal Year 2023/24.    Page 628 ATTACHMENT 13 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 4 (Terra Vista Planned Community)    Page 629 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 4 (TERRA VISTA PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 630 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 631 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 13 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 4 (Terra Vista Planned Community) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Personnel Servic es 53,600$ Operations and Maintenanc e 97,670 Debt Servic e 11,220 Transfer Out 20,130 T otal Expe nditure s Budge t 182,620 Re v e nue s Taxes : Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 166,400 Antic ipated Prior Year Delinquenc ies Collec tion 730 Subtotal - Taxes 167,130 Other Revenues 1,440 T otal Re v e nue s Budge t 168,570 Contribution to/(Use of) Fund Balance (14,050)$ Total Dis trict EBU Count 5,745.78 Ac tual Ass essm ent per EBU 28.96$ Maxim um Allowable Asses sm ent per EBU 28.96$    Page 632 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 13 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 633 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 13 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 634 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 13 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as the Terra Vista Planned Community, which is located north of Foothill Blvd, west of Rochester Ave, east of Haven Ave, south of Base Line Rd and includes the northeast corner of Base Line Rd and Haven Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 635 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 13 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 636 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 13   Page 637 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 13 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 35,730$ Fringe Benefits 17,870 Subtotal - Pe rsonne l 53,600 Ope rations and M ainte nance : Operations and Maintenanc e: Training 220 Membership Dues 80 O & M/General 1,070 Contrac t Servic es 3,730 Contrac t Equipment Maintenace/Repair 110 Subtotal - Operations and Maintenanc e 5,210 Utilities : Electric Utilities 69,260 As s ess ment Adm inis tration 14,420 Admin./General Overhead 8,780 Subtotal - Ope rations and Mainte nance 97,670 De bt Se rv ice : Interes t Expens e 1,360 Princ ipal Repaym ents 9,860 Subtotal - De bt Se rv ice 11,220 T ransfe r Out - Ge ne ral City Stre e t Lights Fund 20,130 T otal Expe nditure s Budge t 182,620$    Page 638 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 13 Fiscal Year 2023/24 Budget Re v e nue s T axe s: Estimated Ass es sm ents, Net of Es tim ated Delinquenc ies 166,400$ Anticipated Prior Year Delinquenc ies Collection 730 Subtotal - T axe s 167,130 Othe r Re v e nue s: Interest Earnings 1,440 T otal Re v e nue s Budge t 168,570 Contribution to/(Use of) Fund Balance (14,050)$ Total Gros s Estimated Ass es sm ents 166,397.79$ Total Dis tric t EBU Count 5,745.78 Ac tual As ses s ment per EBU - Fis c al Year 2023/24 28.96$ Maxim um Allowable As s ess m ent per EBU - Fisc al Year 2023/24 28.96$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Res erve Fund Balanc e, June 30, 2023 102,919$ Contribution to/(Us e of) Res erve - Fiscal Year 2023/24 (14,050) Es tim ated Res erve Fund Balanc e, June 30, 2024 88,869$    Page 639 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 13 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.    Page 640 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 13 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 641 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 13 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as    Page 642 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 13 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Dwelling Unit (EBU). Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land- use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code)EBU Value Multiplie r Single Fam ily Res idential 1.00 Parc el Multi-Family Residential 0.50 Unit Non-Res idential 2.00 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Property T ype (County Use Code ) M aximum Allowable Assessme nt Rate pe r EBU Actual Ase ssme nt Rate per EBU T otal Units/Acres T otal EBUs Single Family Residential $28.96 $28.96 2,652.00 2,652.00 Multi-Family Residential 28.96 28.96 5,250.00 2,625.00 Non-Res idential 28.96 28.96 234.39 468.78    Page 643 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 13 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 644 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 13   Page 645 ____________________________________________________________________________ Street Lighting Maintenance District No. 4 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 13 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssment Single Family Residential $28.96 2,652.00 2,652.00 $76,801.92 Multi-Family Res idential 28.96 5,250.00 2,625.00 76,020.00 Non-Res idential 28.96 234.39 468.78 13,575.87 T otals 8,136.39 5,745.78 $166,397.79 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There are no effective annexations for Fiscal Year 2023/24.    Page 646 ATTACHMENT 14 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 5 (Caryn Planned Community)    Page 647 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 5 (CARYN PLANNED COMMUNITY) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 648 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 649 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 14 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 5 (Caryn Planned Community) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Operations and Maintenanc e 42,100 Trans fer Out 9,560 T otal Expe nditure s Budge t 51,660 Re v e nue s Taxes: Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 44,150 Anticipated Prior Year Delinquencies Collection 490 Subtotal - Taxes 44,640 Trans fer In - General Fund 19,940 T otal Re v e nue s Budge t 64,580 Contribution to/(Use of) Fund Balance 12,920$ Total Dis tric t EBU Count 1,276.00 Ac tual As s es s ment per EBU 34.60$ Maximum Allowable Ass es sm ent per EBU 34.60$    Page 650 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 14 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report, and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 651 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 14 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 652 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 14 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga. The boundaries of the District are generally described as that area located north of the 210 Freeway, south of Banyan St, west of Rochester Ave and east of Milliken Ave, also known as the Caryn Planned Community. The boundaries also include Tract No. 13835 east of Rochester Ave and Tracts No. 13748, 13857 and 13858 west of Milliken Ave. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 653 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 14 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 654 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 14   Page 655 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 14 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Ope rations and M ainte nance : Contrac t Servic es 1,770 Utilities : Electric Utilities 32,560 As s ess ment Adm inis tration 4,570 Admin./General Overhead 3,200 Subtotal - Ope rations and Mainte nance 42,100 T ransfe r Out - Ge ne ral Stre e t Lights Fund 9,560 T otal Expe nditure s Budge t 51,660$ Fis c al Year 2023/24 Budget Re v e nue s T axe s: Es timated As s ess m ents , Net of Es tim ated Delinquenc ies 44,150$ Antic ipated Prior Year Delinquenc ies Collec tion 490 Subtotal - T axe s 44,640 T ransfe r In Transfer In - General Fund 19,940 T otal Re v e nue s Budge t 64,580 Contribution to/(Use of) Fund Balance 12,920$ Total Gros s Estim ated Ass es sm ents 44,149.60$ Total Distric t EBU Count 1,276.00 Ac tual Asses s m ent per EBU - Fisc al Year 2023/24 34.60$ Maxim um Allowable Ass es sm ent per EBU - Fis c al Year 2023/24 34.60$    Page 656 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 14 The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 (94,631)$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 12,920 Es tim ated Reserve Fund Balanc e, June 30, 2024 (81,711)$    Page 657 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 14 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. In Fiscal Year 2023/24, the debt service has been suspended due to the structural operating deficit and will be routinely monitored. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.    Page 658 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 14 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by    Page 659 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 14 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit    Page 660 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 14 derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. The following table provides the weighting factors applied by land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Family Res idential 1.00 Parcel The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Property T ype (County Use Code ) M aximum Allowable Assessme nt Rate pe r EBU Actual Ase ssment Rate per EBU T otal Units/Acre s T otal EBUs Single Family Residential $34.60 $34.60 1,276.00 1,276.00    Page 661 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 14 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 662 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 14   Page 663 ____________________________________________________________________________ Street Lighting Maintenance District No. 5 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 14 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessment for the District: Property T ype (County Use Code ) Actual Asse ssment Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Family Residential $34.60 1,276.00 1,276.00 $44,149.60 T otals 1,276.00 1,276.00 $44,149.60 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations There are no effective annexations for Fiscal Year 2023/24.    Page 664 ATTACHMENT 15 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 6 (Commercial Industrial)    Page 665 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 6 (COMMERCIAL INDUSTRIAL) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 666 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 667 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 15 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 6 (Commercial Industrial) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fisc al Year 2023/24 Budget Expe nditure s Operations and Maintenanc e 71,830$ Trans fer Out 14,980 T otal Expe nditure s Budge t 86,810 Re v e nue s Taxes: Es timated Ass es sm ents , Net of Es tim ated Delinquenc ies 132,360 Anticipated Prior Year Delinquencies Collection 1,610 Subtotal - Taxes 133,970 Other Revenues 1,170 Trans fer In - CFD Street Lighting Servic es 6,610 T otal Re v e nue s Budge t 141,750 Contribution to/(Use of) Fund Balance 54,940$ Total Dis tric t EBU Count 2,574.91 Ac tual As s es s ment per EBU 51.40$ Maximum Allowable Ass es sm ent per EBU 51.40$    Page 668 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 15 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefited Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 669 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 15 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 670 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 15 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to, express their support for, or opposition to the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as the commercial and industrial area of the City which is generally bounded by Foothill Blvd on the north, 4th St on the south, East Ave on the east and Grove Ave on the west. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 671 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 15 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 672 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 15   Page 673 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 15 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Ope rations and M ainte nance : Operations and Maintenanc e: Contrac t Servic es 2,780$ Utilities : Electric Utilities 55,560 As s essm ent Adminis tration 4,030 Adm in./General Overhead 9,460 Subtotal - Ope rations and Mainte nance 71,830 T ransfe r Out - Ge ne ral Stre e t Lights Fund 14,980 T otal Expe nditure s Budge t 86,810$    Page 674 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 15 Fisc al Year 2023/24 Budget Re v e nue s T axe s: Estim ated As ses sments , Net of Es tim ated Delinquencies 132,360$ Anticipated Prior Year Delinquenc ies Collec tion 1,610 Subtotal - T axe s 133,970 Othe r Re v e nue s: Interes t Earnings 1,170 T ransfe r In: Transfer In - CFD Street Lighting Services 6,610 T otal Re v e nue s Budge t 141,750 Contribution to/(Use of) Fund Balance 54,940$ Total Gross Estimated As ses sments 132,350.26$ Total District EBU Count 2,574.91 Ac tual Ass ess m ent per EBU - Fis c al Year 2023/24 51.40$ Maxim um Allowable As s es s m ent per EBU - Fisc al Year 2023/24 51.40$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: O perating O perating Res erve Es timated Res erve Fund Balanc e, June 30, 2023 89,199$ Contribution to/(Use of) Reserve - Fiscal Year 2023/24 54,940 Es timated Res erve Fund Balanc e, June 30, 2024 144,139$    Page 675 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 15 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District. In FY 2021/22, the outstanding balance of the interfund was fully repaid. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.    Page 676 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 15 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 677 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 15 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as    Page 678 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 15 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined, however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Non-Residential 1.00 Ac re The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rate for the District: Property T ype (County Use Code ) Actual Asse ssment Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Non-Res idential $51.40 2,574.91 2,574.91 $132,350.26 T otals 2,574.91 2,574.91 $132,350.26 The total amount of maintenance and incidental costs for maintaining the streetlights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report.    Page 679 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 15 ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 680 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 15   Page 681 ____________________________________________________________________________ Street Lighting Maintenance District No. 6 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 15 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessment for the District: Property T ype (County Use Code ) Actual Asse ssme nt Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Non-Residential $51.40 2,574.91 2,574.91 $132,350.26 T otals 2,574.91 2,574.91 $132,350.26 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24. Apn Anne xation Date Project Name T otal Units/ Acre s T otal EBUs Property T ype 0209-032-35 05/04/22 SUBTPM20164 2.32 2.32 Com mercial/Industrial 0229-171-28 11/16/22 DRC2018-00946 1.55 1.55 Com mercial/Industrial 0229-032-57 12/07/22 DRC2018-00594 0.79 0.79 Com mercial/Industrial 0229-171-02 12/07/22 DRC2019-05590 4.76 4.76 Com mercial/Industrial    Page 682 ATTACHMENT 16 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 7 (North Etiwanda)    Page 683 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 7 (NORTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 684 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 685 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 16 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 7 (North Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fiscal Year 2023/24 Budget Expe nditure s Operations and Maintenanc e 126,890 Transfer Out 30,310 T otal Expe nditure s Budge t 157,200 Re v e nue s Taxes : Es tim ated As s essm ents , Net of Estimated Delinquenc ies 130,820 Antic ipated Prior Year Delinquencies Collec tion 1,610 Subtotal - Taxes 132,430 Other Revenues 3,030 Transfers In 21,590 T otal Re v e nue s Budge t 157,050 Contribution to/(Use of) Fund Balance (150)$ Total District EBU Count 3,926.00 Ac tual Asses s m ent per EBU 33.32$ Maxim um Allowable As s es sm ent per EBU 33.32$    Page 686 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 16 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 687 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 16 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 688 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 16 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as North Etiwanda, which is generally bounded by Highland Ave on the south, Day Creek Channel on the west and City limits on the east and north. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 689 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 16 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 690 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 16   Page 691 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 16 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fisc al Year 2023/24 Budget Expe nditure s Ope rations and Mainte nance : Operations and Maintenanc e: Contrac t Servic es 5,630 Utilities: Elec tric Utilities 100,760 As ses s ment Adm inistration 13,980 Adm in./General Overhead 6,520 Subtotal - Ope rations and M ainte nance 126,890 T ransfe r Out - Ge ne ral Stre e t Lights Fund 30,310 T otal Expe nditure s Budge t 157,200$    Page 692 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 16 Fis c al Year 2023/24 Budget Re v e nue s T axe s: Es tim ated Ass ess m ents , Net of Es tim ated Delinquenc ies 130,820$ Antic ipated Prior Year Delinquenc ies Collec tion 1,610 Subtotal - T axe s 132,430 Othe r Re v e nue s: Interes t Earnings 3,030 T ransfe r In: Trans fer In - General Fund 21,590 T otal Re v e nue s Budge t 157,050 Contribution to/(Use of) Fund Balance (150)$ Total Gros s Es tim ated Ass ess m ents 130,814.32$ Total Dis tric t EBU Count 3,926.00 Ac tual As ses sment per EBU - Fisc al Year 2023/24 33.32$ Maximum Allowable As ses sment per EBU - Fisc al Year 2023/24 33.32$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EDU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Estim ated Res erve Fund Balance, June 30, 2023 164,533$ Contribution to/(Use of) Reserve - Fis c al Year 2023/24 (150) Estim ated Res erve Fund Balance, June 30, 2024 164,383$    Page 693 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 16 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City Capital Reserve Fund for the acquisition of street lights and installation of LED street lighting within the District. In Fiscal Year 2023/24, the debt service has been suspended due to the structural operating deficit and will be routinely monitored. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District.    Page 694 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 16 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees. METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by    Page 695 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 16 the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed. Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.    Page 696 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 16 When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The Equivalent Dwelling Unit ("EDU") method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one Equivalent Dwelling Unit (EDU). Every other land-use is converted to EDUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land- use types, as assigned by County use code, to determine each parcel's EDU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value M ultiplie r Single Family Res idential 1.00 Parc el Multi-Family Res idential 0.50 Unit Non-Residential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EDU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EDU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment.    Page 697 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 16 The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Asse ssme nt Rate pe r EBU Actual Ase ssment Rate pe r EBU T otal Units/Acre s T otal EBUs Single Family Residential $33.32 $33.32 3,926.00 3,926.00 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 698 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 16   Page 699 ____________________________________________________________________________ Street Lighting Maintenance District No. 7 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 16 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate pe r EBU T otal Units/Acre s T otal EBUs T otal Asse ssme nt Single Fam ily Res idential $33.32 3,926.00 3,926.00 $130,814.32 T otals 3,926.00 3,926.00 $130,814.32 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexation is effective for Fiscal Year 2023/24: Apn Annexation Date Proje ct Name T otal Units/ Acre s T otal EBUs Property T ype 0225-191-09 and -17 06/01/22 SUBTT20344 17.00 17.00 Single-Family Res    Page 700 ATTACHMENT 17 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Street Lighting Maintenance District No. 8 (South Etiwanda)    Page 701 CITY OF RANCHO CUCAMONGA STREET LIGHTING MAINTENANCE DISTRICT NO. 8 (SOUTH ETIWANDA) 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 702 TABLE OF CONTENTS ENGINEER’S LETTER 1 INTRODUCTION 3 Reason for Assessment 3 Process for Annual Assessment 3 PLANS AND SPECIFICATIONS 4 Description of the Boundaries of the District 4 Description of Improvements and Services 4 Map of Improvements 5 ESTIMATE OF COSTS 7 District Budget 7 Definitions of Budget Items 9 METHOD OF ASSESSMENT 10 Overview 10 Special Benefit 11 General Benefit 11 Method of Assessment Spread 11 ASSESSMENT DIAGRAM 13 ASSESSMENT ROLL AND ANNEXATIONS 15 Assessment Roll 15 Annexations 15    Page 703 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 17 ENGINEER’S LETTER WHEREAS, on June 7, 2023, the City Council of Rancho Cucamonga (the “City”), under the Landscaping and Lighting Act of 1972 (the “1972 Act”) adopted its Resolution No. 2023-xxx, a Resolution Initiating Proceedings for the Levy of Annual Assessments for Street Light Maintenance District No. 8 (South Etiwanda) (the “District”); and WHEREAS, the Resolution Initiating Proceedings directed the City Engineer to prepare and file an Annual Engineer’s Report for Fiscal Year 2023/24 pursuant to the requirements of the 1972 Act. The Annual Engineer’s Report presents the plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the District for the referenced fiscal year, a diagram for the District, showing the area and properties proposed to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received; and NOW THEREFORE, the following assessment is proposed to be authorized in order to pay for the acquisition of street lights, the installation of Light Emitting Diode (LED) street lighting, and estimated costs of maintenance, operation and servicing of the improvements to be paid by the assessable real property within the boundaries of the District in proportion to the special benefit received. The following table summarizes the proposed assessment. Fis c al Year 2023/24 Budget Expe nditure s Pers onnel Servic es 50,690$ Operations and Maintenanc e 50,780 Transfer Out 10,680 T otal Expe nditure s Budge t 112,150 Re v e nue s Taxes : Estim ated As s ess m ents, Net of Es tim ated Delinquenc ies 81,120 Antic ipated Prior Year Delinquenc ies Collec tion 610 Subtotal - Taxes 81,730 Other Revenues 37,420 T otal Re v e nue s Budge t 119,150 Contribution to/(Use of) Fund Balance 7,000$ Total Dis trict EBU Count 2,650.78 Actual As ses s m ent per EBU 30.60$ Maxim um Allowable As s ess ment per EBU 193.75$    Page 704 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 17 In making the assessments contained herein pursuant to the 1972 Act: 1. I have identified all parcels which will have a special benefit conferred upon them from the improvement described in the Special Benefit Section of this Annual Engineer’s Report (the “Specially Benefited Parcels”). For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is included in this Annual Engineer’s Report. 2. I have evaluated the costs and expenses of the improvements upon the Specially Benefitted Parcels. In making such evaluation: a. The proportionate special benefit derived by each Specially Benefited Parcel from the improvements was determined in relationship to the entirety of the maintenance costs of the improvements; b. No assessment has been imposed on any Specially Benefited Parcel which exceeds the reasonable cost of the proportional special benefit conferred on such parcel from the improvements; and c. Any general benefits from the improvements have been separated from the special benefits and only special benefits have been assessed. I, the undersigned, respectfully submit the enclosed Annual Engineer’s Report and, to the best of my knowledge, information and belief, I certify that the Annual Engineer’s Report and Assessment Diagram included herein have been prepared and computed in accordance with the order of the City Council of the City of Rancho Cucamonga and the Assessment Law. Jason C. Welday Director of Engineering Services/City Engineer    Page 705 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 17 INTRODUCTION Reason for Assessment Approval of the assessment covered by this Engineer’s Report will generate the revenue necessary to: Provide for the maintenance and servicing of the improvements described in this Engineer’s Report. Maintenance may include but is not limited to, all of the following: the upkeep, repair, removal or replacement of all or any part of any improvement. Servicing means the furnishing of electricity, gas or other illuminating energy for the lighting or appurtenant facilities. This shall also include material, vehicle, equipment, capital improvements, the installation of LED street lighting, and administrative costs associated with the annual administration and operation of the District. Process for Annual Assessment The City cannot levy and collect annual assessments within the District without complying with the procedures specified in the 1972 Act. On an annual basis, an Engineer’s Report must be prepared which contains a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. The City Council must also adopt a resolution of intention which: •Declares the intention of the City Council to levy and collect assessments within the District for the fiscal year stated therein. •Generally describes the existing and proposed improvements and any substantial changes proposed to be made in existing improvements. •Refers to the District by its distinctive designation and indicate the general location of the District. •Refers to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. •Gives notice of the time and place for public hearing by the City Council on the levy of the proposed assessment. •States whether the assessment is proposed to increase from the previous year. If the assessments are to be levied in the same or lesser amounts than the maximum assessment amount approved, the City Clerk shall give notice by causing the resolution of intention to be published. Any interested person may, prior to the conclusion of the public hearing, file a written protest which shall state all grounds of objection. The protest shall contain a description sufficient to identify the property owned by the property owner filing the protest.    Page 706 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 17 During the course or upon conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including the improvements, to the zones within the District, and the proposed diagram or the proposed assessment. The City Council, upon conclusion of the public hearing must then adopt a resolution confirming the diagram and assessment, either as originally proposed or as changed by it. The adoption of the resolution shall constitute the levy of an assessment for the fiscal year referred to in the assessment. If the assessment to be levied exceeds the maximum assessment amount previously approved, the City must comply with the procedures specified in Article XIII D and Proposition 218. The voters in the State of California in November 1996 added Article XIII D to the California Constitution imposing, among other requirements, the necessity for the City to conduct an assessment ballot procedure to enable the owners of each property on which assessments are proposed to be enacted or increased, the opportunity to express their support for, or opposition to, the proposed assessment or increase in such assessment. PLANS AND SPECIFICATIONS The District provides for the administration, maintenance, operations, and servicing of various improvements located within the public right-of-way and dedicated easements within the boundaries of the District. Description of the Boundaries of the District The District is located in the City of Rancho Cucamonga, State of California. The boundaries of the District are generally described as that area of the City known as South Etiwanda, which is generally bounded by Etiwanda Ave on the west, Highland Ave on the north and Foothill Blvd on the south. The southern portion of the District is bounded by East Ave on the east and the northern portion of the District is bounded by the I-15 Freeway on the east. Reference is also made to the Assessment Diagram included in this Report. Description of Improvements and Services The improvements are the maintenance and servicing of street lights, traffic signals and appurtenant facilities throughout the District. The maintenance and servicing includes, but is not limited to, furnishing electric current for public lighting facilities including street lights and traffic signals, and associated appurtenant facilities. Services include personnel, materials, contracting services, utilities, and all necessary costs associated with the maintenance, replacement and repair required to keep the improvements in operational and satisfactory condition. In addition, it is the City's intention to continue to use cost effective materials, in order to lower expenses of the District. In Fiscal Year 2017/18, the acquisition by the City of the street lights and installation of LED street lighting specially benefiting the properties within the District has been added to the improvements.    Page 707 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 17 Map of Improvements The following page shows the map of street light and traffic signal improvements to be maintained using District funds.    Page 708 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 17   Page 709 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 17 ESTIMATE OF COSTS The estimated costs of administration, maintenance, operations, and servicing the improvements as described in the Plans and Specifications are summarized below. Each year, as part of the District levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year. District Budget Fis c al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 33,790$ Fringe Benefits 16,900 Subtotal - Pe rsonne l 50,690 Ope rations and M ainte nance : Operations and Maintenanc e: Training 220 Membership Dues 80 O & M/General 410 Contrac t Servic es 1,980 Contrac t Equipment Maintenanc e/Repair 50 Subtotal - Operations and Maintenanc e 2,740 Utilities : Electric Utilities 34,640 As s ess ment Adm inis tration 5,700 Admin./General Overhead 7,700 Subtotal - Ope rations and Mainte nance 50,780 T ransfe r Out - Ge ne ral City Stre e t Lights Fund 10,680 T otal Expe nditure s Budge t 112,150$    Page 710 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 17 Fiscal Year 2023/24 Budget Re v e nue s T axe s: Estimated Ass es sm ents, Net of Es tim ated Delinquenc ies 81,120$ Anticipated Prior Year Delinquenc ies Collection 610 Subtotal - T axe s 81,730 Othe r Re v e nue s: Interest Earnings 37,420 T otal Re v e nue s Budge t 119,150 Contribution to/(Use of) Fund Balance 7,000$ Total Gros s Estimated Ass es sm ents 81,113.86$ Total Dis tric t EBU Count 2,650.78 Ac tual As ses s ment per EBU - Fis c al Year 2023/24 30.60$ Maxim um Allowable As s ess m ent per EBU - Fisc al Year 2023/24 193.75$ The maximum allowable assessment per Equivalent Benefit Unit (EBU) listed in the District budget above, is the amount which was approved in Fiscal Year 1996/97 and subsequent District annexations. Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment per EBU will be based on the total amount of funds needed to maintain the improvements in a satisfactory and healthy condition. The actual assessment amount may be lower than the maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The reserve balance information for the District is as follows: Operating Res erve Es tim ated Reserve Fund Balanc e, June 30, 2023 1,813,057$ Contribution to/(Us e of) Reserve - Fisc al Year 2023/24 7,000 Es tim ated Reserve Fund Balanc e, June 30, 2024 1,820,057$    Page 711 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 17 Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Utilities: This item includes the costs to furnish electricity and telephone services, as required, for the operation and maintenance of the street lights, traffic signals, and appurtenant facilities throughout the District. Assessment Administration: This item includes the cost to all particular departments and staff of the City, and consultants for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include installation of safety lights and other large improvements. Debt Service: This item includes the repayment of interest and principal to the City General Fund for the acquisition of street lights and installation of LED street lighting within the District. In FY 2021/22, the outstanding balance of the interfund was fully repaid. Transfer Out - General City Street Lights Fund: This item includes the cost for the replacement and installation of District owned street lights. These costs are incurred in the General City Street Lights Fund and reimbursed by the District. Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings and Developer Energizing Fees.    Page 712 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 10 Fiscal Year 2023/24 ATTACHMENT 17 METHOD OF ASSESSMENT Overview Pursuant to the 1972 Act and Article XIII D, all parcels that have a special benefit conferred upon them as a result of the maintenance and operation of improvements and services shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the maintenance and operation of improvements. The 1972 Act, permits the establishment of assessment districts for the purpose of providing certain public improvements which include the public lighting facilities, including traffic signals. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 commencing with Section 5000) [of the Streets and Highways Code, State of California]. Section 22547 of the 1972 Act also permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement". Article XIII D, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIII D also provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways. The net amount to be assessed may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels. Proposition 218, approved by the voters in November 1996, requires the City to separate general benefit from special benefit, where only special benefit is assessed.    Page 713 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 11 Fiscal Year 2023/24 ATTACHMENT 17 Special Benefit The maintenance and servicing of the improvements within the District (which are described in the Description of Improvements and Services Section of this report) are for the benefit of the properties within the District, and as such confer a special and direct benefit to parcels within the District by: •improving the livability, safety, appearance, and desirability for properties within the boundaries of the District, and •ensuring that improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties within the District, and •providing for safe vehicular and pedestrian access for properties within the District, and •providing beautification and overall enhancement to properties within the District. The above mentioned items affect the assessed property in a way that is particular and distinct from their effect on other parcels and that real property in general and the public at large do not share. They contribute to a specific enhancement of the properties within the District. Since these improvements, including the community trails, were installed and are maintained specifically for the properties within the District; only properties within the District receive a special benefit and are assessed for said maintenance. General Benefit In addition to the special benefits received by parcels within the District, there are derivative general benefits that are conferred on parcels outside the boundaries of the District which include: •the safety and visual enhancement of the area to persons or vehicles that may travel through the District However, it has been determined that these benefits are derivative and do not provide a direct benefit to parcels outside of the district that are not being assessed. Method of Assessment Spread Each of the parcels within the District is deemed to receive special benefit from the improvements. Each parcel that has a special benefit conferred upon it as a result of the maintenance and operation of improvements are identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements. When the District was formed, Article XIII D and Proposition 218 had not yet been passed. Upon the passage of Article XIII D and the subsequent passage of the Proposition Omnibus Implementation Act, new rules were put into place. Due to the changes in legal requirements, as    Page 714 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 12 Fiscal Year 2023/24 ATTACHMENT 17 property annexed to the District after the passage of the Assessment Law, the description of the method of assessment became more refined; however, the assessment per parcel has remained the same since Fiscal Year 1996/97. Further, no parcel included in the District formation or annexations prior to when the language was refined, are now being levied differently than they were at the time the District was formed or the parcels were annexed. To assess special benefit appropriately, it is necessary to relate the different type of parcel improvements to each other. The EBU method of apportionment uses the single-family home as the basic unit of assessment. A single-family home equals one EBU. Every other land-use is converted to EBUs based on an assessment formula that equates to the property's specific development status, type of development (land-use), and size of the property, as compared to a single-family home. The following table provides the weighting factors applied to various land-use types, as assigned by County use code, to determine each parcel's EBU assignment. Land-Use Equivalent Dwelling Units Prope rty T ype (County Use Code )EBU Value Multiplie r Single Family Res idential 1.00 Parcel Multi-Fam ily Res idential 1.00 Unit Non-Res idential 2.00 Acre The use of the latest County Assessor's Secured Roll shall be the basis for the Property Type determination and units/acreage assignments, unless better data is available to the City. In addition, if any parcel within the District is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, the Property Type and EBU assignment shall be based on the correct parcel number and/or new parcel number(s) County use code and subsequent property information. If a single parcel has changed to multiple parcels, the EBU assignment and assessment amount applied to each of the new parcels will be recalculated rather than spread the proportionate share of the original assessment. The following table summarizes the Fiscal Year 2023/24 maximum allowable assessment rates for the District: Prope rty T ype (County Use Code ) M aximum Allowable Assessme nt Rate pe r EBU Actual Ase ssme nt Rate per EBU T otal Units/Acre s T otal EBUs Single Fam ily Residential $193.75 $30.60 1,206.00 1,206.00 Multi-Family Residential 193.75 30.60 1,381.00 1,381.00 Non-Res idential 193.75 30.60 31.89 63.78    Page 715 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 13 Fiscal Year 2023/24 ATTACHMENT 17 The total amount of maintenance and incidental costs for maintaining the street lights and traffic signals is assessed to the individual parcels of real property within the District in proportion to the special benefit received by such parcels of real property. The proposed individual assessments are shown on the assessment roll in this report. ASSESSMENT DIAGRAM An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer's Report.    Page 716 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 14 Fiscal Year 2023/24 ATTACHMENT 17   Page 717 ____________________________________________________________________________ Street Lighting Maintenance District No. 8 – City of Rancho Cucamonga 15 Fiscal Year 2023/24 ATTACHMENT 17 ASSESSMENT ROLL AND ANNEXATIONS Assessment Roll The assessment roll is a listing of the assessment for Fiscal Year 2023/24 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of San Bernardino. The following table summarizes the Fiscal Year 2023/24 actual assessments for the District: Prope rty T ype (County Use Code ) Actual Asse ssme nt Rate per EBU T otal Units/Acre s T otal EBUs T otal Assessme nt Single Family Res idential $30.60 1,206.00 1,206.00 $36,903.60 Multi-Family Res idential 30.60 1,381.00 1,381.00 42,258.60 Non-Residential 30.60 31.89 63.78 1,951.66 T otals 2,618.89 2,650.78 $81,113.86 A copy of the full assessment roll is available for review in the City Clerk's office. Annexations The following annexations are effective for Fiscal Year 2023/24: Apn Anne xation Date Proje ct Name T otal Units/ Acre s T otal EBUs Property T ype 1100-201-08 01/19/22 DRC2014-01130 193.00 193.00 Multi-Family Res 1100-191-04 02/02/22 SUBTT20148 131.00 131.00 Multi-Family Res    Page 718 ATTACHMENT 18 Preliminary Annual Engineer’s Report Fiscal Year 2023/24 City of Rancho Cucamonga Parks and Recreation Improvement District No. PD-85 Jason C. Welday Director of Engineering Services/City Engineer    Page 719 CITY OF RANCHO CUCAMONGA PARKS AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Phone: 909.477.2700 Fax: 909.477.2845 CITY COUNCIL L. Dennis Michael, Mayor Lynne B. Kennedy, Mayor Pro Tem Ryan A. Hutchison, Council Member Kristine D. Scott, Council Member Ashley N. Stickler, Council Member CITY STAFF John R. Gillison, City Manager Elisa Cox, Assistant City Manager Jason C. Welday, Director of Engineering Services/City Engineer William Wittkopf, Public Works Director Noah Daniels, Finance Director    Page 720 TABLE OF CONTENTS AUTHORITY FOR REPORT 1 FINDINGS 1 DISTRICT ANALYSIS 2 ESTIMATE OF WORK 3 District Budget 3 Definitions of Budget Items 5 METHOD OF SPREAD 6 Annexations 8 Boundary Map 8    Page 721 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 1 Fiscal Year 2023/24 ATTACHMENT 18 AUTHORITY FOR REPORT This report for the Fiscal Year 2023/24 is prepared pursuant to the order of the City Council of the City of Rancho Cucamonga (the “City”) and in compliance with the requirements of Article 4, Chapter 1, Landscape and Lighting Act of 1972 (the “1972 Act”), being Division 15, Section 22500 of the Streets and Highways code. Provisions for this annual assessment are included in Chapter 3 of the 1972 Act. The purpose of this report is to set forth findings and the assessment analysis for the annual levy of assessments for the Park and Recreation Improvement District No. PD-85 (the “District”). This District, using direct benefit assessments, was originally created to provide funds to finance the cost of construction, maintenance, operation and debt payment of Heritage Community Park and Red Hill Community Park in the City of Rancho Cucamonga. Subsequently, the debt has been repaid with only the ongoing maintenance and operation with periodic capital improvement expenditures of the parks remaining. FINDINGS Section 22573 of the 1972 Act, requires assessments to be levied according to benefit rather than according to assessed value. The section states: The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The means of determining whether or not a parcel will benefit from the improvements is contained in the Improvement Act of 1911 (Division 7, commencing with Section 5000 of the Streets and Highways Code, State of California). The 1972 Act also provides for the classification of various areas within an assessment district into benefit areas where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of all territory receiving substantially the same degree of benefit from the improvements and may consist of contiguous or noncontiguous areas. As the assessments are levied on the bases of benefit, they are considered a user’s fee, not a tax; and, therefore, are not governed by Article XIII A. Properties owned by public agencies, such as a city, county, state, or the Federal government, are not assessable without the approval of the particular agency and, normally, are not assessed. Certain other parcels used for railroad mainline right-of-way, public utility transmission right-of-way, and common areas are also exempt from assessment. The assessment for mobile home parks will be based upon underlying lot acreage.    Page 722 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 2 Fiscal Year 2023/24 ATTACHMENT 18 DISTRICT ANALYSIS A. District Boundary The District includes all of the City of Rancho Cucamonga with the general exception of land east of Deer Creek Channel and the Victoria, Caryn and Terra Vista Planned Communities. All parcels of real property affected are more particularly described in maps prepared in accordance with Section 327 of the Revenue and Taxation Code, which are on file in the office of the San Bernardino County Assessor in the Hall of Records, 172 West Third Street, San Bernardino, California and which are hereby made a part hereof by reference. B. District Name City of Rancho Cucamonga Park and Recreation Improvement District No. PD-85. C. Facilities The existing works within the District boundary are generally described as follows: 1. The maintenance and operation of Heritage Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities, playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and sanitary sewer connections. 2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizens facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.    Page 723 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 3 Fiscal Year 2023/24 ATTACHMENT 18 ESTIMATE OF WORK The 1972 Act permits carrying forward surpluses or recovering deficits in subsequent fiscal years. Costs for the district will be reviewed annually. Any surplus credited against assessment or any deficits shall be included in the assessment for the following fiscal year. District Budget Fisc al Year 2023/24 Budget Expe nditure s Pe rsonne l Se rv ice s: Regular Salaries 169,250$ Overtime Salaries 4,600 Fringe Benefits 84,490 Subtotal - Pe rsonne l 258,340 Ope rations and M ainte nance : Operations and Maintenanc e: O & M/General 72,270 O & M/Fac ilities 3,300 Emergency Equipm ent and Vehicle Rental 8,500 Equipm ent Operations and Maintenance 3,300 Subtotal - Operations and Maintenanc e 87,370 Contrac t Servic es: Contrac t Services/General 432,830 Contrac t Services/Fac ilities 15,690 Tree Maintenanc e 24,380 Subtotal - Contrac t Services 472,900 Utilities : Telephone Utilities 1,600 W ater Utilities 204,200 Electric Utilities 184,270 Subtotal - Utilities 390,070 Ass ess m ent Adminis tration 99,190 Adm in./General Overhead 65,750 Other Expenses 2,960 Subtotal - Ope rations and M ainte nance 1,118,240 Capital Expe nditure s: Captial Outlay - Improvem ents Other Than Building 479,000 Captial Projec t 800,000 Subtotal - Capital Expe nditure s 1,279,000 T ransfe rs Out: Trans fers Out - PD-85 Capital Res erve Fund 116,800 T otal Expe nditure s Budge t 2,772,380$    Page 724 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 4 Fiscal Year 2023/24 ATTACHMENT 18 Fis c al Year 2023/24 Budget Re v e nue s T axe s: Es tim ated Ass es sm ents, Net of Es timated Delinquencies 1,163,810$ Anticipated Prior Year Delinquenc ies Collec tion 13,560 Subtotal - T axe s 1,177,370 Othe r Re v e nue s: Interes t Earnings 43,340 O ther Rental/Lease Inc om e 124,010 Park Maintenance Fees 4,210 Sports Field Us er Group Rentals 110 Sports Lighting Fees 17,270 O ther Revenue 100 Subtotal - Othe r Re v e nue s:189,040 T ransfe r In: Trans fer In - General Fund 32,700 Trans fer In - PD-85 Operating Fund 196,100 Trans fer In - CFD Em pire Lakes 55,350 Subtotal - T ransfe r In:284,150 T otal Re v e nue s Budge t 1,650,560 Contribution to/(Use of) Fund Balance (1,121,820)$ Total Gross Es timated Ass essm ents 1,163,802.00$ Total Dis tric t EBU Count 37,542.00 Ac tual As s es s ment per EBU - Fis cal Year 2023/24 31.00$ Maximum Allowable As s ess ment per EBU - Fis c al Year 2023/24 31.00$ Each year, prior to the assessments being placed on the tax roll, the City will review the budget and determine the amount needed to maintain the improvements for the upcoming fiscal year. The actual assessment will be based on the estimated costs of maintenance, available fund balance and maximum allowable assessment; however, it may not exceed the maximum unless the increase is approved by the property owners in accordance with Proposition 218. It is the intent of the City to maintain an Operating Reserve which shall not exceed the estimated costs of maintenance and servicing of the improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County of San Bernardino, whichever is later. Beginning with Fiscal Year 2016/17, the City will maintain a Capital Reserve to be used for deferred maintenance and pending capital projects.    Page 725 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 5 Fiscal Year 2023/24 ATTACHMENT 18 The reserve balance information for the District is as follows: Operating Capital Total Res erve Res erve Reserve Estimated Reserve Fund Balance, June 30, 2023 2,502,692$ 407,429$ 2,910,121$ Contribution to/(Us e of) Res erve - Fisc al Year 2023/24 (1,026,480)(95,340)(1,121,820) Estimated Reserve Fund Balance, June 30, 2024 1,476,212$ 312,089$ 1,788,301$ Definitions of Budget Items The following definitions describe the costs and expenses included in the District Budget: Personnel Services: This item includes the costs attributed to the salaries of all full-time and part-time employees dedicated to maintenance of the District improvements. Additionally, this includes benefits available to City employees. Operations and Maintenance: This item includes the costs of City staff to perform maintenance duties within the boundaries of the District. Contract Services: This item includes the contract costs of a landscape maintenance company responsible for the ongoing maintenance of the District improvements. Utilities: This item includes the costs to furnish electricity, water, and telephone services, as required, for the operation and maintenance of the sprinklers and irrigation controllers in the District. Assessment Administration: This item includes the cost of all particular departments and staff of the City, as well as consultants, for providing the administration, coordination and management of District services, operations, and incidental expenses related to the District. This item also includes creation of an annual Engineer's Report, resolutions and placing the assessment amounts onto the County tax roll each year, along with responding to any public inquiries and future Proposition 218 balloting proceedings. General Overhead: This item includes the costs of all central services departments of the City for providing the coordination of District services, inspections, annual bid management, responding to public concerns, public education, accounting, auditing and procedural matters associated with the District. This item also includes an allocation for general City staff time for administrative functions and systems that provide for a functional and operational District within the City's administrative structure. Capital Outlay: This item includes new improvements to further enhance the level and quality of service provided within the boundaries of the District. This may include new monuments, irrigation systems, and other large improvements.    Page 726 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 6 Fiscal Year 2023/24 ATTACHMENT 18 Other Revenues: This includes other revenues that are not levied through the annual assessments that support the District operations. These other revenues may include: interest earnings, other rental/lease income (cell site tower leases), Park Maintenance Fees, Sports Field User Group Rentals, and parking permits (Metrolink Station paid parking). METHOD OF SPREAD The 1972 Act indicates that assessments may be apportioned by any formula or method which fairly distributes costs among all lots or parcels within the District in proportion to the estimated benefit received. A. Definitions The District is divided into three categories for the purpose of determining the assessments as follows: CATEGORY A – includes parcels based on the number of existing residential units within certain ranges of parcel size. CATEGORY B – includes all parcels not defined in Category A or Category C CATEGORY C – includes exempt parcels. Exempt parcels are those parcels listed by the County Assessor’s as exempt and/or which have an assessed value of less than $500. B. Formula The assessment formula is based on actual land use information contained in the current San Bernardino Assessor’s computer files and Assessor’s parcel maps. Category A: All parcels containing existing residential dwelling units and meeting the following conditions. Parcel Size/Range Dwelling Units/Parcel Less than 1.5 Acres and 1 or more dwelling units 1.51 to 3.5 Acres and 2 or more dwelling units 3.51 to 7.0 Acres and 4 or more dwelling units 7.01 to 14.0 Acres and 8 or more dwelling units 14.01 to 25 Acres and 15 or more dwelling units 25.01 Acres and larger 26 or more dwelling units Category A is based on the number of existing residential units.    Page 727 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 7 Fiscal Year 2023/24 ATTACHMENT 18 Category B: All parcels not defined in Category A or Category C. Category C: All exempt parcels as defined below: 1. All properties currently tax exempt; 2. All public ownership; 3. Railroad mainline right-of-ways; 4. Major utility transmission right-of-ways; 5. Mineral rights; 6. Parcels so small they currently cannot be built upon; 7. All normally assessable parcels within an assessed valuation of less than $500 and 1.5 acres or less; and, C. Summary of Preliminary Assessment Amounts Category A: The preliminary estimated assessment rate, which will be levied during the Fiscal Year 2023/24, is $31.00 per residential dwelling unit for those parcels in Category A. Category A parcels containing more than one residential dwelling unit will be assessed for an amount equal to $31.00 times the number of residential dwelling units. Category B: The assessment, which may be levied for parcels within Category B during the Fiscal Year 2023/24, shall be according to the following schedule: Definition Assessment Per Parcels Single Family Residential $31.00 Multi-Family Residential $31.00 Less than 1.5 Acres $15.50 1.51 Acres to 3.50 Acres $46.50 3.51 Acres to 7.0 Acres $108.50 7.01 Acres to 14.0 Acres $217.00 14.01 Acres to 25.0 Acres $434.00 25.01 Acres and larger $775.00 Category C: The assessment shall be $0.00 for Category C parcels.    Page 728 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 8 Fiscal Year 2023/24 ATTACHMENT 18 Annexations There are no effective annexations for Fiscal Year 2023/24. Boundary Map An Assessment Diagram for the District is shown on the following page. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the County Assessor of the County of San Bernardino, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.    Page 729 ____________________________________________________________________________ Park and Recreation Improvement District No. PD-85 – City of Rancho Cucamonga 9 Fiscal Year 2023/24 ATTACHMENT 18   Page 730 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 19 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023, and ending June 30, 2024 (“Fiscal Year 2023/24”). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. New Improvements or Substantial Changes in Existing Improvements. The Andover playground on the southwest corner of Andover and Bedford is proposed to be a new improvement for Landscape Maintenance District 1 and maintained or serviced and improvements are proposed to be made for Fiscal Year 2023/24. SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”). SECTION 4. Filing of the Annual Engineer’s Reports. Upon completion, the Annual Engineer’s Report for each District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.    Page 731 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 19 PASSED, APPROVED, AND ADOPTED this ________ day of ______________ 2023.    Page 732 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 20 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10, INCLUSIVE, FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 2023/24 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each such report, and is satisfied that the assessments, on a preliminary basis, have been allocated within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report. WHEREAS, the annual assessments for Fiscal Year 2023/24 proposed to be levied within each District as set forth in the applicable report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2023/24 within such District are not deemed to be “increased” over the maximum authorized annual assessments. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following: A. Plans and specifications describing the general nature, location, and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2023/24; C. A diagram for such District, showing the area and properties proposed to be assessed;    Page 733 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 20 D. An annual assessment for Fiscal Year 2023/24 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection; SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports. PASSED, APPROVED, AND ADOPTED this _______ day of _____________ 2023.    Page 734 Resolution No. 2023-XXX – Page 1 of 5 ATTACHMENT 21 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/24 IN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 AND 10, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Landscape Maintenance District Nos. 1, 2, 3B, 4-R, 6-R, 7, 8, 9 and 10, inclusive (each a “District” and collectively, the “Districts”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2023/24, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2023/24 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and WHEREAS, the annual assessments for Fiscal Year 2023/24 proposed to be levied within each District as set forth in the applicable report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2023/24 within such District are not deemed to be “increased” over the maximum authorized annual assessments. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of assessments within each District for the continual maintenance and servicing of the improvements authorized to be maintained and serviced within each such District. The improvements include, but are not limited to, turf, ground cover, planter beds, shrubs, plants and trees, landscape lighting, irrigation systems, electrical energy for irrigation controllers, hardscapes, entry signs, sound walls, and all associated appurtenant facilities. A description of the specific improvements to be maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.    Page 735 Resolution No. 2023-XXX – Page 2 of 5 ATTACHMENT 21 "Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be maintained and serviced for each District and the scope of such maintenance and service. SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2023/24 have been preliminarily approved and directed to be filed in the Office of the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District. SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for each District as set forth and described in the applicable Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report. SECTION 5. Boundaries of Districts. The proposed maintenance and service work as described in the Annual Engineer’s Report for each District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon each such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District. SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held on the 19th day of July 2023, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing. SECTION 7. For Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City:    Page 736 Resolution No. 2023-XXX – Page 3 of 5 ATTACHMENT 21 Noah Daniels Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-2403 SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing. PASSED, APPROVED, AND ADOPTED this _______ day of ______________ 2023.    Page 737 Resolution No. 2023-XXX – Page 4 of 5 ATTACHMENT 21 Appendix A Descriptions of Improvements This Appendix A contains general descriptions of the improvements to be maintained and serviced within each of the Districts. Please refer to the Annual Engineer’s Report for a full and complete description of the maintenance and service to be provided for each District. Landscape Maintenance District No. 1 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Entry Monuments Community Trails Playground at Andover Place and Bedford Drive Parks: Bear Gulch Park, East and West Beryl Parks, Old Town Park, Church Street Park, Golden Oaks Park, Hermosa Park, and Don Tiburcio Tapia Park (undeveloped) Landscape Maintenance District No. 2 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Entry Monuments Parks: Ellena Park, Kenyon Park, Victoria Arbors Park, Victoria Groves Park, Vintage Park and Windrows Park Landscape Maintenance District No. 3B Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Street Trees Entry Monuments Metrolink Landscape Maintenance District No. 4-R Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Parks: Spruce Park, Mountain View Park, Ralph M. Lewis Park, Coyote Canyon Park, Milliken Park and West Greenway Park    Page 738 Resolution No. 2023-XXX – Page 5 of 5 ATTACHMENT 21 Landscape Maintenance District No. 6-R Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Community Trails Landscape Maintenance District No. 7 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Community Trails Parks: Etiwanda Creek Community Park Landscape Maintenance District No. 8 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Paseos Street Trees Community Trails Landscape Maintenance District No. 9 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Street Trees Parks: Garcia Park Landscape Maintenance District No. 10 Landscaping: Parkways (includes turf and ground cover) Median Islands (includes turf and ground cover) Street Trees Community Trails Parks: Day Creek Park    Page 739 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 22 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER’S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed certain maintenance districts pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, at this time, the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to authorize the proposed new improvements and provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the Districts; and WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023, and ending June 30, 2024 (“Fiscal Year 2023/24”). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained and serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2023/24. SECTION 3. Annual Engineer’s Reports. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for each District relating to such annual assessment and levy in such District in accordance with the provisions of Article 3 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”). SECTION 4. Filing of the Annual Engineer’s Reports. Upon completion, the Annual Engineer’s Report for each District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.    Page 740 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 22 PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2023.    Page 741 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 23 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER’S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a separate report for the annual levy of assessments for Fiscal Year 2023/24 (each, an “Annual Engineer’s Report”) in certain maintenance assessment districts known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each, a “District” and collectively, the “Districts”); and WHEREAS, there has now been presented to this City Council a separate Annual Engineer’s Report for each District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed each Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in each report, and is satisfied that the assessments, on a preliminary basis, have been spread within each District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the applicable Annual Engineer’s Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for each District as presented, consisting of the following: A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2023/24; C. A diagram for such District, showing the area and properties proposed to be assessed; and D. An annual assessment for Fiscal Year 2023/24 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.    Page 742 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 23 SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Reports. PASSED, APPROVED, AND ADOPTED this ________ day of ____________ 2023.    Page 743 Resolution No. 2023-XXX – Page 1 of 4 ATTACHMENT 24 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/24 IN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7 AND 8, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed certain maintenance districts and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what are known and designated as Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8, inclusive (each a “District” and collectively, the “Districts”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2023/24, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within each District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for each District identified by the distinctive designation of such District and entitled “Fiscal Year 2023/24 Annual Engineer’s Report” (each, an “Annual Engineer’s Report” and collectively, the “Annual Engineer’s Reports”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within each District; and WHEREAS, the annual assessments for Fiscal Year 2023/24 proposed to be levied within each District as set forth in the applicable Annual Levy Report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2023/24 within such District are not deemed to be “increased” over the maximum authorized annual assessments. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of assessments within each District for the continual maintenance and servicing of the improvements authorized to be maintained and serviced within each such District. The improvements include, but are not limited to, street lights, traffic signals and appurtenant facilities related thereto. A description of the specific improvements to be acquired, maintained and serviced within each District is set forth in Appendix A attached hereto and incorporated herein by this reference.    Page 744 Resolution No. 2023-XXX – Page 2 of 4 ATTACHMENT 24 The maintenance of the improvements includes the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement. Service includes the furnishing of electric current or energy, gas, or other illuminating agent for any improvement. Reference is made to the applicable Annual Engineer’s Report for further information regarding the improvements to be acquired, maintained and serviced for each District and the scope of such maintenance and service. SECTION 3. Annual Engineer’s Reports. The Annual Engineer’s Reports regarding the annual levy for each District for Fiscal Year 2023/24 have been preliminarily approved and directed to be filed in the Office the City Clerk. Reference is made to the applicable such report for each District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District. SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for each District as set forth and described in the applicable Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report. SECTION 5. Boundaries of Districts. The proposed maintenance and service work as described in the Annual Engineer’s Report for each District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon each such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. Each such District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District. SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held on the 19th day of July 2023, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing. SECTION 7. For Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City: Noah Daniels Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-2403    Page 745 Resolution No. 2023-XXX – Page 3 of 4 ATTACHMENT 24 SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing. PASSED, APPROVED, AND ADOPTED this __________ day of _____________ 2023.    Page 746 Resolution No. 2023-XXX – Page 4 of 4 ATTACHMENT 24 Appendix A Descriptions of Improvements This Appendix A contains general descriptions of the improvements to be maintained and serviced within each of the Districts. Please refer to the Annual Engineer’s Report for a full and complete description of the maintenance and service to be provided for each District. Street Lighting Maintenance District No. 1 The installation/maintenance of street lights and traffic signals on arterial streets that are throughout the City. Street Lighting Maintenance District No. 2 The installation/maintenance of street lights and traffic signals on local streets that are generally west of Haven Avenue. Street Lighting Maintenance District No. 3 The installation/maintenance of street lights and traffic signals located within the Victoria Planned Community. Street Lighting Maintenance District No. 4 The installation/maintenance of street lights and traffic signals located within the Terra Vista Planned Community. Street Lighting Maintenance District No. 5 The installation/maintenance of street lights and traffic signals located within the Caryn Planned Community. Street Lighting Maintenance District No. 6 The installation/maintenance of street lights and traffic signals located on commercial and industrial streets throughout the City but that are not within an existing local maintenance district. This area is located generally south of Foothill Boulevard. Street Lighting Maintenance District No. 7 The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "North Etiwanda". This area is located generally east of Day Creek Channel and north of Highland Avenue. Street Lighting Maintenance District No. 8 The installation/maintenance of street lights and traffic signals on local streets within this area of the City is known as "South Etiwanda". This area is located generally east of Etiwanda Avenue, north of Foothill Boulevard and south of Highland Avenue.    Page 747 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 25 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF THE ANNUAL ENGINEER’S REPORT PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously undertaken proceedings to form and has formed that certain maintenance district pursuant to pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”), known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, at this time the City Council desires to initiate proceedings pursuant to Chapter 3 of the 1972 Act to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance and servicing of improvements within the District; and WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023, and ending June 30, 2024 (“Fiscal Year 2023/24”). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. New Improvements or Substantial Changes in Existing Improvements. No new improvements are proposed to be added to the improvements to be maintained or serviced and no substantial changes in the existing improvements are proposed to be made for Fiscal Year 2023/24. SECTION 3. Annual Engineer’s Report. The City Engineer is hereby ordered to prepare and file with this City Council an Annual Engineer’s Report for the District relating to such annual assessment and levy in such District in accordance with the provisions of 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”). SECTION 4. Filing of the Annual Engineer’s Report. Upon completion, the Annual Engineer’s Report for the District shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to the Assessment Law.    Page 748 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 25 PASSED, APPROVED, AND ADOPTED this ________ day of _____________ 2023.    Page 749 Resolution No. 2023-XXX – Page 1 of 2 ATTACHMENT 26 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE PRELIMINARY ANNUAL ENGINEER’S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2023/24 WHEREAS, the City Council of the City of Rancho Cucamonga, California, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California (the “1972 Act”), Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), did, by previous Resolution, order the preparation of a report for the annual levy of assessments for Fiscal Year 2023/24 (the “Annual Engineer’s Report”) in a certain maintenance assessment district known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, there has now been presented to this City Council the Annual Engineer’s Report for the District as required by the Assessment Law and as previously directed by Resolution; and WHEREAS, this City Council has now examined and reviewed the Annual Engineer’s Report as presented, and is satisfied with each and all of the items and documents as set forth in such report, and is satisfied that the assessments, on a preliminary basis, have been allocated within the District in accordance with the special benefits received from the improvements to be maintained and serviced, as set forth in the Annual Engineer’s Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Annual Engineer’s Reports. The Annual Engineer’s Report for the District as presented, consisting of the following: A. Plans and specifications describing the general nature, location and extent of the improvements to be maintained and serviced and the extent of such maintenance; B. An estimate of the cost of the maintenance of the improvements for the District for Fiscal Year 2023/24; C. A diagram for the District, showing the area and properties proposed to be assessed; and D. An annual assessment for Fiscal Year 2023/24 of the estimated costs of the maintenance and servicing of those improvements to be maintained and serviced during such Fiscal Year, assessing the net amount upon all assessable lots and/or parcels within such District in proportion to the special benefits received is hereby approved on a preliminary basis and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection.    Page 750 Resolution No. 2023-XXX – Page 2 of 2 ATTACHMENT 26 SECTION 3.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Annual Engineer’s Report. PASSED, APPROVED, AND ADOPTED this _______ of _____________ 2023.    Page 751 Resolution No. 2023-XXX – Page 1 of 4 ATTACHMENT 27 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/24 WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed that certain maintenance district and authorized the levy of assessments therein pursuant to the terms and provisions of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways Code of the State of California (commencing with Section 22500) (the “1972 Act”) in what is known and designated as Park and Recreation Improvement District No. PD-85 (the “District”); and WHEREAS, this City Council has initiated proceedings to provide for the annual levy of assessments for Fiscal Year 2023/24, to finance the costs and expenses necessary for continued maintenance and servicing of improvements within the District; and WHEREAS, at this time, there has been presented and approved by this City Council, a separate report for the District identified by the distinctive designation of such District and entitled “Fiscal Year 2023/24 Annual Engineer’s Report” (the “Annual Engineer’s Report”) as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California (“Article XIIID”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the “Assessment Law”), and this City Council desires to conduct the proceedings to authorize the levy of the annual assessments within the District; and WHEREAS, the annual assessments for Fiscal Year 2023/24 proposed to be levied within the District as set forth in the report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2023/24 within such District are not deemed to be “increased” over the maximum authorized annual assessments. NOW, THEREFORE, by the City Council of the City of Rancho Cucamonga, as follows: SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Improvements and Maintenance and Servicing Thereof. The public interest and convenience requires the City Council, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of assessments within the District for the continued maintenance and servicing of the improvements authorized to be maintained and serviced within such District. "Maintenance" may include the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: (a) repair, removal, or replacement of all or any part of any improvement; (b) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and, (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Service" may include the furnishing of: (a) electric current or energy, gas, or other illuminating agent for the lighting or operation of any improvements; and, (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.    Page 752 Resolution No. 2023-XXX – Page 2 of 4 ATTACHMENT 27 A description of the improvements to be maintained and the maintenance and services to be provided is set forth in Appendix A attached hereto and incorporated herein by this reference. SECTION 3. Annual Engineer’s Report. The Annual Engineer’s Report regarding the annual levy for the District for Fiscal Year 2023/24, has been preliminarily approved and directed to be filed in the office the City Clerk. Reference is made to such Report for the District for a full and detailed description of the improvements to be maintained and serviced, the boundaries of such District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within such District. SECTION 4. Assessment. The public interest and convenience requires, and it is the intention of this City Council to order, the annual levy of assessments for the District as set forth and described in the Annual Engineer’s Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of such maintenance and service as estimated in such Annual Engineer’s Report. SECTION 5. Boundaries of District. The proposed maintenance and service work as described in the Annual Engineer’s Report for the District is, in the opinion of this City Council, of special benefit to the properties within the boundaries of such District, and this City Council makes the costs and expenses of such maintenance and service chargeable upon such District, which District said City Council hereby declares to be the District specially benefited by such maintenance and service, and to be further assessed pursuant to the Assessment Law to pay the costs and expenses thereof. The District shall include each and every parcel of land within the boundaries thereof; as such District is shown on a map or maps as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of such District. SECTION 6. Public Hearing. Notice is hereby given that a public hearing will be held on the 19th day of July 2023, at the hour of 7:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting of the City Council, being in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga, California, which is the time and place fixed by this City Council for the hearing of protests or objections in reference to the annual levy of assessments, to the extent of the maintenance, by any interested person and any other matters contained in this resolution. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing. SECTION 7. For Information Regarding Proceedings. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the City: Noah Daniels Finance Director City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 774-2403 SECTION 8. Notice. The City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the Inland Valley Daily Bulletin, a newspaper of general circulation within said City, said publication shall be made one time and not less than ten (10) days before the date set for the Public Hearing.    Page 753 Resolution No. 2023-XXX – Page 3 of 4 ATTACHMENT 27 PASSED, APPROVED, AND ADOPTED this _______ day of ____________ 2023.    Page 754 Resolution No. 2023-XXX – Page 4 of 4 ATTACHMENT 27 Appendix A Descriptions of Improvements and Maintenance and Services This Appendix A contains a general description of the improvements to be maintained and serviced and a description of such maintenance and services. 1. The maintenance and operation of Heritage Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, restrooms, equestrian facilities, playground equipment, picnic facilities, athletic facilities, and walking, jogging and equestrian trails and sanitary sewer connections. 2. The maintenance and operation of Red Hill Community Park including, but not limited to, grading, planting, irrigation, onsite roads, sidewalks, parking lots, lighting, waterscape, restrooms, senior citizen facilities, playground equipment, picnic facilities, major lighted athletic facilities, jogging trail, sanitary sewer connections and onsite drainage inlets.    Page 755 DATE:June 7, 2023 TO:Mayor and Members of the City Council FROM:John R. Gillison, City Manager INITIATED BY:Jason Welday, Director of Engineering Services/City Engineer Fred Lyn, Deputy Director of Engineering Services/Utilities Deborah Allen, Management Analyst I SUBJECT:Consideration to Approve the Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (CITY) RECOMMENDATION: Staff recommends that the City Council approve the Rancho Cucamonga Municipal Utility's (RCMU's) Wildfire Mitigation Plan. BACKGROUND: On September 21, 2018, then Governor Jerry Brown signed Senate Bill ("SB") 901 requiring that publicly owned utilities ("POUs") prepare and present a Wildfire Mitigation Plan (WMP) to its Governing Board by January 1, 2020, and each year thereafter. On July 12, 2019, Governor Gavin Newsom signed Assembly Bill ("AB") 1054 and AB 111 into law, requiring POUs including the Rancho Cucamonga Municipal Utility (RCMU) to submit their WMP to a newly formed California Wildfire Safety Advisory Board ("WSAB”). The WSAB will review the POU's WMP and produce advisory opinions on their content and sufficiency, as well as provide recommendations on mitigating wildfire risk. As specified in Public Utilities Code § 8387(b)(1), each POU is required to update its WMP annually by July 1 and have it approved by its Governing Board. Additionally, each POU must perform a comprehensive revision to its WMP in 2023. On December 18, 2019, the Rancho Cucamonga City Council approved RCMU’s first 2020 WMP, and the approved WMP was filed and submitted to the WSAB on March 18, 2020. The City Council approved RCMU’s 2021 WMP update on June 2, 2021, and the approved WMP was filed and submitted to the WSAB on June 17, 2021. The City Council also approved RCMU’s 2022 WMP update on June 15, 2022, and the approved WMP was filed and submitted to the WSAB on June 21, 2022. Lastly, on September 19, 2018, the Rancho Cucamonga City Council approved Resolution 18103, in compliance with SB 1028 (2016), which determined that RCMU's service area was not located in an area that is considered an elevated or extreme risk of wildfires and that RCMU has zero (0) percent electric lines located overhead. ANALYSIS: The primary goal of RCMU's Wildfire Mitigation Plan ("WMP") is to describe RCMU’s existing programs, practices, and measures that effectively reduce the probability that RCMU’s electric    Page 756 Page 2 1 8 1 8 supply system could be the origin or contributing source for the ignition of a wildfire. RCMU's WMP indicates its service area is considered "low risk" because it has 100% underground electric lines so the design, maintenance, and inspection meet all utility regulatory standards. Secondly, RCMU lines are located almost two miles away from the nearest High and Very High Fire Severity Zones on the California Public Utilities Commission's Fire Threat Map. The 2023 edition of the WMP is a comprehensive revision. This includes updating the WMP in the proposed template, adjusting performance metrics that are relevant to RCMU’s underground electrical infrastructure, providing expansion details of the early wildfire detection system, adding a new map, and inserting various photos. As part of the 2023 WMP, RCMU will track two metrics to measure the performance of this WMP: (1) number of fire ignitions; and (2) routine inspection for above-ground, utility-owned distribution systems components to mitigate potential wildfires. On November 16, 2022, the WSAB provided RCMU and the other POUs its Guidance Advisory Opinion and identified five (5) specific recommendations that POUs were requested to address in their 2023 WMP comprehensive update. The attached 2023 WMP comprehensive update restates each of the WSAB recommendations in Section X of the document and RCMU provides a narrative response to each of the WSAB’s recommendations. One of the last requirements of SB 901 is for RCMU's WMP to be evaluated by an independent evaluator. RCMU determined that the Rancho Cucamonga Fire Protection District (Fire District) would be the most qualified independent evaluator based on their experience understanding the City's local fire risk and conditions. SB 901 requires that the independent evaluator issue a report on RCMU's WMP assessing the comprehensiveness of the plan, post the report on the City's website, and present it at a public meeting. The Fire District's report on RCMU's WMP will be considered by the City Council under a separate item at the June 7, 2023, City Council Meeting. FISCAL IMPACT: There is no fiscal impact in the approval of the RCMU Wildfire Mitigation Plan 2023 update. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item supports the City Council’s Core Values by promoting and enhancing a safe and healthy community for all by developing and updating a comprehensive Wildfire Mitigation Plan for its Municipal Utility to meet the community’s needs. ATTACHMENTS: Attachment 1 - Wildfire Mitigation Plan 2023 Comprehensive Update    Page 757 1 Attachment 1 Rancho Cucamonga Municipal Util ity WILDFIRE MITIGATION PLAN A d o p t e d Ju n e 20 23 Ri sk Ca t e g o r y: Lo w | VERSIO N 1.2 – 20 23 CO M P REH EN SIVE U P D A TE Attachment 1    Page 758 2 TABLE OF CONTENTS I. UTILITY OVERVIEW AND CONTEXT ........................................................................................................................ 4 A. UTILITY DESCRIPTION AND CONTEXT SETTING TABLE....................................................................... 4 B. STATUTORY CROSS-REFERENCE TABLE........................................................................................................6 C. PROCESS FOR UTILITY ADOPTION AND SUBMITTAL OF ANNUAL WMP & OPPORTUNITIES FOR PUBLIC COMMENT......................................................................................................... 8 D. DESCRIPTION OF WHERE WMP INFO CAN BE FOUND ON UTILITY WEBSITE .................. 8 E. PURPOSE OF THE WILDFIRE MITIGATION PLAN .................................................................................... 8 F. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN ........................................................................9 II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .....................................................................................9 A. MINIMIZING SOURCES OF IGNITION .................................................................................................................9 B. RESILIENCY OF THE ELECTRIC GRID ..............................................................................................................10 C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS ..................................................................10 III. ROLES AND RESPONSIBILITIES ...............................................................................................................................10 A. RCMU ROLES AND RESPONSIBILITIES- UTILITY GOVERNANCE STRUCTURE ....................10 B. COORDINATION WITH WATER UTILITIES ..................................................................................................... 11 C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE PROVIDERS ........................ 11 D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ................................................................... 12 IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN CONSTRUCTION OPERATION AND MAINTENANCE ..................................................................................................................................... 13 A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS .......................................................................................................................... 13 B. ENTERPRISE SAFETY RISKS .................................................................................................................................. 13 C. CHANGES TO THE CPUC FIRE THREAT MAP .............................................................................................14 V. WILDFIRE PREVENTATIVE STRATEGIES .............................................................................................................14 A. HIGH FIRE THREAT DISTRICT ...............................................................................................................................14 B. WEATHER MONITORING ......................................................................................................................................... 16 C. DESIGN AND CONSTRUCTION STANDARDS ............................................................................................. 16 D. VEGETATION MANAGEMENT ............................................................................................................................... 18 E. INSPECTIONS................................................................................................................................................................... 18 F. RECLOSER POLICY....................................................................................................................................................... 18 G. DEENERGIZATION ....................................................................................................................................................... 18 VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS .................................................................................. 18 VII. RESTORATION OF SERVICE ........................................................................................................................................ 19 VIII. EVALUATING THE PLAN ............................................................................................................................................... 20 A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE ............................. 20    Page 759 3 B. IMPACT OF METRICS ON PLAN ......................................................................................................................... 20 C.MONITORING AND AUDITING OF THE PLAN .............................................................................................. 21 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN MONITORING ................... 21 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ....................................................................... 21 IX. INDEPENDENT AUDITOR ............................................................................................................................................. 21 X. WSAB GUIDANCE ADVISORY OPINION RECOMMENDATIONS (2023 UPDATE) ..................... 21    Page 760 4 I. UTILITY OVERVIEW AND CONTEXT A. UTILITY DESCRIPTION AND CONTEXT SETTING TABLE Utility Name City of Rancho Cucamonga Service Territory Size 4 square miles Owned Assets 38 circuit miles of Underground Electric Distribution 42 miles of Underground Fiber Optics Number of Customers Served 2,800 electric customer accounts Population Within Service Territory 6,000 people (est.) Customer Class Makeup Number of Accounts Share of Total Load (MWh) 61% Residential 38% Small/Medium Business 1% Commercial/Industrial 6% Residential 59% Small/Medium Business 35% Commercial/Industrial Service Territory Location/Topography1 99% Urban 1% Shrub Service Territory Wildland Urban Interface2 (Based on total area) 0% Wildland Urban Interface 0% Wildland Urban Intermix Percent of Service Territory in CPUC High Fire Threat Districts (Based on total area) [X] Includes maps Tier 2: 0% Tier 3: 0% Prevailing Wind Directions & Speeds by Season The Santa Ana winds typically peaks in October and concludes in the Spring. Wind speed varies, but the wind directions are typically aligned in a northeast to southwest direction. Miles of Owned Lines Underground and/or Overhead Overhead Dist.: 0 miles Overhead Trans.: 0 miles Underground Dist.: 38 miles Underground Trans.: 0 miles Explanatory Note 1 - Methodology for measuring miles is based on RCMU’s final as-built distribution circuit maps. Percent of Owned Lines in CPUC High Fire Threat Districts Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory) Tier 2: 0% Tier 3: 0% Explanatory Note 1 – RCMU does not own any overhead lines inside or outside its service territory. 1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi-Source Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf.    Page 761 5 Customers have ever lost service due to an IOU PSPS event? ☐ Yes [X] No Customers have ever been notified of a potential loss of service to due to a forecasted IOU PSPS event? ☐ Yes [X] No Has developed protocols to pre- emptively shut off electricity in response to elevated wildfire risks? ☐ Yes [X] No Has previously pre- emptively shut off electricity in response to elevated wildfire risk? ☐ Yes [X] No If yes, then provide the following data for calendar year 2022: Number of shut-off events: 0 Customer Accounts that lost service for >10 minutes: 0 For prior response, average duration before service restored: N/A    Page 762 6 Map 1: RCMU Service Territory B. STATUTORY CROSS -REFERENCE TABLE Table 1: Cross References to Statutory Requirements Requirement Statutory Language Location in WMP Persons Responsible PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section III.A Objectives of the Plan PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section II Preventive Strategies PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks. Section III.A Evaluation Metrics PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics. Section VIII.A Impact of Metrics PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan. Section VIII.B    Page 763 7 De- energization Protocols PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on health and communication infrastructure. Section V.G Customer Notification Procedures PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications infrastructure. Section VI Vegetation Management PUC § 8387(b)(2)(H): Plans for vegetation management. Section V.D Inspections PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure. Section V.E Section VIII.A Section VIII.B Prioritization of Wildfire Risks PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following: (i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory. Section V.C CPUC Fire Threat Map Adjustments PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new information or changes to the environment. Section V.A Enterprise wide Risks PUC § 8387(b)(2)(L): A methodology for identifying and presenting enterprise wide safety risk and wildfire- related risk. Section IV.B Restoration of Service PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire. Section VII Monitor and Audit PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following: Section VIII.C    Page 764 8 (i) Monitor and audit the implementation of the wildfire mitigation plan. (ii) Identify any deficiencies in the wildfire mitigation plan or in its implementation and correct those deficiencies. (iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules. Qualified Independent Evaluator PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical cooperative, and shall present the report at a public meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board. Section IX C. PROCESS FOR UTILITY ADOPTION AND SUBMITTAL OF ANNUAL WMP & OPPORTUNITIES FOR PUBLIC COMMENT The Rancho Cucamonga Municipal Utility (RCMU), a Publicly Owned Utility (POU), prepares the Wildfire Mitigation Plan (WMP). It is then placed on the City of Rancho Cucamonga City Council agenda. This agenda is posted three days before the meeting, so members of the public are aware that the WMP is being recommended by staff to be approved. It is typically placed on the Consent Calendar and can be pulled for discussion by any of the Council members or requested for discussion by members of the public. D. DESCRIPTION OF WHERE WMP INFO CAN BE FOUND ON UTILITY WEBSITE The WMP, updates, and any associated approvals will be made available for public review on the City Council’s agenda located on the City’s website, as well as the City’s Council agenda posting located for viewing at Rancho Cucamonga City Hall. RCMU’s most rec ent Independent Evaluation (IE) Report and existing WMPs and updates are included on RCMU’s website located at https://www.cityofrc.us/rcmu. No discussion has occurred on whether any enhancements to future IE reports will be needed. E. PURPOSE OF THE WILDFIRE MITIGATION PLAN RCMU’s entire electric supply system is located underground in conduit and vaults. Historically, undergrounded electric lines have not been associated with catastrophic wildfires. The undergrounding of electric lines serves as an effective mitigation measure to reduce the potential of power-line ignited wildfires. Based on a review of local conditions and historical fires, RCMU has determined that its electrical lines and equipment do not pose a significant risk of catastrophic wildfire.    Page 765 9 Despite this low risk, RCMU has taken appropriate actions to help its region prevent and respond to the increasing risk of devastating wildfires. In its role as a public agency, the Rancho Cucamonga Fire Protection District (Fire District) closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, RCMU follows all applicable design, c onstruction, operation, and maintenance requirements that reduce safety risks associated with its electric system. This Wildfire Mitigation Plan describes the safety-related measures that RCMU follows to reduce its risk of causing wildfires. F. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN This Wildfire Mitigation Plan included the following elements: • Utility Overview and Context; • Objectives of the plan; • Roles and responsibilities for carrying out the plan; • Identification of key wildfire risks and risk drivers; • Description of Wildfire Mitigation Strategies; • Metrics for measuring the performance of the plan and identifying areas for improvement; • Annual and historical results for metrics; • Description of community outreach and education II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN A primary goal of this Wildfire Mitigation Plan is to describe RCMU’s existing programs, practices, and measures that effectively reduce the probability that RCMU’s electric supply system could be the origin or contributing source for the ignition of a wildfire. To support this goal, RCMU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires. The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, RCMU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service. A. MINIMIZING SOURCES OF IGNITION Another primary goal of this Wildfire Mitigation Plan is to minimize the probability that RCMU’s transmission and distribution system may be an original or contributing source for the ignition of a wildfire. RCMU has evaluated the prudent and cost-effective improvements to its physical assets, operations, and training that can help to meet this objec tive. RCMU had previously implemented those changes consistent with this evaluation as follows: • RCMU’s entire electric supply system is located underground in conduit and vaults. Historically, undergrounded electric lines have not been associated with catastrophic wildfires. The undergrounding of electric lines serves as an effective mitigation measure to reduce the potential of power-line ignited wildfires. Based on a review of local conditions and historical fires, RCMU has determined that its electrical lines and equipment do not pose a significant risk of catastrophic wildfire.    Page 766 10 • RCMU monitors wildfires in RCMU Service Area • RCMU monitors wildfires in City boundaries NOT in RCMU Service Area that is within a 10-acre area • RCMU monitors wildfires in City boundaries NOT in RCMU Service Area that is beyond the 10-acre area B. RESILIENCY OF THE ELECTRIC GRID The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, RCMU assesses new industry practices and technologies that will reduce the likelihood of a disruption in servic e and improve the restoration of service. RCMU has implemented those changes consistent with this evaluation and adjusted our 2023 WMP with the following adjustment: • Added the metric “Number of Inspections for Distribution Step-Down Transformers” • Added the metric “Number of Inspections Completed for Distribution Lines” C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS The final goal of this Wildfire Mitigation Plan is to measure the effectiveness of specific wildfire mitigation strategies. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, RCMU will assess whether a modification or replacement is merited. This plan will also help determine if more cost-effective measures would produce the same or better results. RCMU has implemented those changes consistent with this evaluation and adjusted our 2023 WMP with the following adjustment: • Deleted the metric of “Wires Down” as RCMU’s entire electric supply system is located underground in conduit and vaults. III. ROLES AND RESPONSIBILITIES A. RCMU ROLES AND RESPONSIBILITIES - UTILITY GOVERNANCE STRUCTURE Rancho Cucamonga City Council City Manager Deputy City Manager -Community Development Director of Engineering Services / City Engineer Deputy Director of Engineering Services / Utilities (RCMU)    Page 767 11 RCMU’s staff and contractor’s roles and responsibilities for (1) electric facility design, maintenance, and inspection. • Operate system in a manner that will minimize potential wildfire risks. • Take all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by RCMU’s electric facilities. • Coordinate with federal, state, and local fire management personnel as necessary or appropriate to implement RCMU’s Wildfire Mitigation Plan. • Immediately report fires, pursuant to existing RCMU practices and the requirements of this Wildfire Mitigation Plan. • Take corrective action when the staff witnesses or is notified that fire protection measures have not been properly installed or maintained. Comply with relevant federal, state, and industry standard requirements, including the industry standards established by the California Public Utilities Commission. B. COORDINATION WITH WATER UTILITIES RCMU does not serve sites that power any water utilities, water conveyance, or critical water facilities. C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE PROVIDERS For the City and the Fire District, relevant lines of communication during emergencies include landline, cell phone, text messaging, and radio. During emergency scenes: same as above, plus radio communication via the 800 and VHF radios. In addition, during emergencies we can activate our Auxiliary Communications Service (ham radio) team to assist with first responders and the EOC during a wildfire incident. Regarding the utility’s staff roles regarding fire prevention, response, and investigation, other than providing an agency representative during an emergency involving RCMU fac ilities there are no other roles needed since RCMU’s service area is outside of the wildfire threat area. RCMU’s relationship with its investor-owned utility, Southern California Edison Company (SCE) during its Public Safety Power Shutoff (PSPS) events is only at the Transmission and Sub- Transmission levels. It is important to note that SCE provides electricity to almost 85% of the City. For those residents, the City receives advanced email notifications that SCE will be exploring a possible PSPS event or has begun PSPS events at the Distribution circuit level. Any SCE PSPS outages occurring at the Distribution level will still affect a large majority of City residents and businesses served by SCE, but not RCMU powered customers or businesses. RCMU’s customers will only be impacted by the PSPS events ordered by SCE, if the SCE Transmission and Sub-Transmission level lines are ordered to be de-energized. To date, SCE has informed RCMU that it does not intend to de-energize any of its Transmission and Sub- Transmission circuits, therefore, RCMU has not implemented a mitigation strategy for SCE’s PSPS, nor have we deenergized our own lines when a wildfire threat is looming. RCMU also does not have a distribution level generator allowing the utility to withstand a SCE Transmission and Sub-Transmission PSPS event should that ever occur. In 2022, Rancho Cucamonga did not experience any wildfires, however, there was one (1) Red Flag warning event issued for the San Bernardino County area. In March 2022, the Rancho Cucamonga Fire District and RCMU partnered with a company called Lindsey FireSense to    Page 768 12 pilot 3 fire monitoring sensor cameras attached to RCMU’s street light poles along the City’s foothill area which includes the Tier 2 and 3 fire threat zones. Based on this pilot, RCMU and the Fire District will be expanding this project to capture additional significant data for future performance metrics and improve situational awareness for fire response. D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM As a local governmental agency,3 the City of Rancho Cucamonga has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Managem ent System (“SEMS”) Regulations,4 adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five distinct levels: field response, local government, operational area, regional, and state.5 Pursuant to this structure, the City of Rancho Cucamonga annually coordinates and communicates with the relevant safety agencies as well as other relevant local and state agencies. During emergencies, RCMU has a key role in ensuring utility operations at the field, local government, and operational area levels. Under the SEMS structure, a significant amount of preparation is done through advanced planning at the local level, including the coordination of efforts of public, private, and nonprofit organizations. San Bernardino serves as the Operational Area and is guided by the San Bernardino County Operational Area Coordinating Council which is made up of representatives of all 24 Cities and Town’s. The Operational Area includes local and regional organizations that bring relevant expertise to the wildfire prevention and recovery planning process. These participants include local school districts, utilities, first responder agencies, non-profits (such as the United Way and/or the American Red Cross), all regional Hospitals, special districts, communications providers, and other similar organizations. Pursuant to the SEMS structure, the City of Rancho Cucamonga also participates in annual emergency training exercises where the Fire District hosts a tabletop exercise with all City Department Directors including RCMU on a wildfire drill in our wildland-urban interface fire area. At a minimum, exercises will be provided on an annual basis by either the Rancho Cucamonga Fire Protection District or by invitation from another supporting agency such as the County Operational Area. 3 As defined in Cal. Gov. Code § 8680.2. 4 19 CCR § 2407. 5 Cal. Gov. Code § 2403(b): (1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction. (3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level. (4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system.    Page 769 13 RCMU is a member of the California Utility Emergency Association, which is a State agency that plays a key role in ensuring communication and mutual aid between utilities during emergencies. IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN CONSTRUCTION OPERATION AND MAINTENANCE A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS Within RCMU’s service territory and the surrounding areas, the primary risk drivers for wildfire are the following: • High Temperature • Low Humidity • Hillside Terrain • Fire Weather Conditions • Prolonged Drought • Climate Change • Fire History B. ENTERPRISE SAFETY RISKS Fire risks due to topographical and climatological factors are determined to be “Low” [Tier 1 (i.e. low risk)] within RCMU’s service area. The description of tiered fire threat zones is shown in Table 2 below. Table 2: Description of Tiered Fire Threat Zones Zone Category Description Tier 3 Extreme Wildland areas where exposure to overhead power lines, the availability of water resources, and emergency responder circulation routes affect response times to combat wildland fires. Tier 2 Elevated Elevated risk due to vegetation, high voltage regional transmission lines crossing the area, and adjacency to Tier 3 fire threat zones. Tier 1 Low Well developed areas, typically with underground high voltage circuitry. On September 19, 2018, the Rancho Cucamonga City Council adopted Resolution No. 18 -103 which made a determination that RCMU's current service area is not located in an area that is considered an elevated or extreme risk of electric line wildfires; has 0 percent overhead electric lines and equipment and does not pose a significant risk of causing wildfires. RCMU continues to be actively involved in the California Municipal Utilities Association’s (CMUA’s) Wildfire Preparedness and Response Working Group to help identify any unidentified risks. In May 2022, the Working Group focused on risk drivers for powerline caused catastrophic wildfires and innovative mitigation options. CMUA invited a broad range of utility staff, state agency staff including the Wildfire Safety Advisory Board (WSAB), industry experts,    Page 770 14 and academics to participate in this discussion. The Working Group will continue to discuss unidentified wildfire risk drivers and mitigation measures that could address these risks. Based on the input provided during this meeting, CMUA will produce a publicly available, post - meeting report that summarizes the group’s conclusions and recommendations. RCMU’s staff will participate in CMUA’s meeting and will discuss any changes that RCMU has made to its operations in response to the conclusions and recommendations of the Working Group in a future WMP. In a continuous effort to review and improve on any wildfire risks in March 2022, the Fire District and RCMU partnered with a company called Lindsey FireSense to pilot 3 fire monitoring sensor cameras attached to RCMU’s street light poles along the City’s foothill area which includes the Tier 2 and 3 fire threat zones. The Rancho Cucamonga Fire District will be expanding this program next fiscal year as funding for this project was recently received. This will include the installation of a 30-camera unit, an early wildfire detection system along the City’s northern boundary. The system will provide rapid detection, reporting, and response to wildfires. As the RCMU territory continues to grow, we may need to expand our metrics based on this monitoring system. See the Press Release below regarding these efforts. C. CHANGES TO THE CPUC FIRE THREAT MAP There were no changes to the CPUC Fire Threat Map during this period. V. WILDFIRE PREVENTATIVE STRATEGIES A. HIGH FIRE THREAT DISTRICT    Page 771 15 RCMU, as a member of the California Municipal Utilities Association participated in the development of the CPUC’s Fire-Threat Map,6 which designates a High-Fire Threat District. In the CPUC Fire-Threat map development process, RCMU coordinated with SCE and determined that because RCMU’s system is entirely undergrounded, that SCE would serve as territory lead for the region served by RCMU. RCMU has incorporated the High Fire Threat District into its construction, inspection, maintenance, repair, and clearance practices, where applicable. Map 2: High Fire Threat District Map Additionally, the Rancho Cucamonga City Council, acting as the Board of Directors of the Fire District also adopted a Wildland Urban Interface Fire Area Map for the City (see the map below), referring to the zone where undeveloped, wildland vegetation transitions to developed land such as residential neighborhoods which are at risk of wildfires. 6 Adopted by CPUC Decision 17-12-024.    Page 772 16 Rancho Cucamonga Fire District’s Wildland Urban Interface Map 3: Fire Area Map with RCMU Electrical Circuits B. WEATHER MONITORING RCMU does not have any real-time wind direction and weather condition technology equipment installed that is able to track wind and weather conditions by season. The lack of funds and budget to sustain staffing and qualified professionals to monitor this data is challenging in that neither the utility nor other City Departments have the additional time or resources to track and monitor this information. However, the Emergency Management Division within the Rancho Cucamonga Fire District does receive consist ent briefing reports from the National Weather Service (NWS) San Diego Office, which covers our City and County. This briefing provides an overview of significant weather that may impact our area. These reports allow our team to increase our awareness and preparedness for upcoming events. If an event has the potential for severe implications including wind and weather conditions, NWS – San Diego will host conference calls leading up to the event so the affected jurisdictions can gather additional data in order to make critical decisions on how to manage any potential damage and disruption in services. Emergency Management will coordinate this information with our internal city stakeholders such as RCMU so collectively decisions can be made to preserve safety for our residents, especially during the high Santa Ana wind season. C. DESIGN AND CONSTRUCTION STANDARDS RCMU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. RCMU treats CPUC General Orders (GO) 128 as a key industry standard for design and construction standards for underground electrical facilities. Since RCMU has a 100% underground system, the CPUC’s G.O. 95 overhead construction standards    Page 773 17 do not apply. Additionally, RCMU monitors and follows, as appropriate, the National Electric Safety Code. RCMU’s approach to grid hardening is discussed in this subsection and the other subsections below. RCMU’s 100% underground design and construction standards and field inspections of critical electrical equipment are some of its key grid hardening programs. Historically, undergrounded electric lines have not been associated with catastrophic wildfires. The undergrounding of electric lines serves as an effective grid hardening measur e that reduces the potential of power-line ignited wildfires. The goal of RCMU’s program is prevention and mitigation response versus reaction in its system hardening and grid design. The responses below were specific questions included in the WSAB’s 2021 Guidance Advisory Opinion that provides a comprehensive context of the RCMU Territory. • Does the POU perform a circuit-by-circuit analysis to identify essential facilities (and whether they have backup power) like hospitals, communication centers, and community resource centers? RCMU’s Response: Yes, RCMU does have a circuit-by-circuit analysis which identifies essential facilities within its service area. The analysis does not identify whether those facilities have their own backup power. • Does the POU assess system hardening measures that could be installed to prevent PSPS for those facilities? RCMU’s Response: N/A. RCMU’s system is already designed to be 100% underground. • In what way does the POU prepare these facilities for a PSPS or another wildfire related de-energization event? RCMU’s Response: N/A. RCMU is not affected by the IOU’s PSPS de-energization event and its facilities are not located in a wildfire area. • For POUs that power water utilities or supply water themselves, if that water is used for drinking and firefighting, are certain projects being undertaken to harden the system for water delivery purposes? RCMU’s Response: N/A. RCMU does not serve sites that power any water utilities or water conveyance. • Are pump stations self-contained or have some level of fire protection? Is the supply to sewage treatment plants hardened? RCMU’s Response: N/A. RCMU does not serve any pump stations or sewage treatment plants. • Is supplemental generation available such as backup batteries or backup power facilities? RCMU’s Response: No, RCMU does not provide supplemental generation. • Are the majority installed by the customers themselves or the utility? RCMU’s Response: Unknown: If any supplemental generation is installed, it is done by the customers and not installed by the utility. • Can the utility open and close taps? Can the utility back-feed?    Page 774 18 RCMU’s Response: No, RCMU cannot control the taps of the customer’s backup / supplemental generation. • Are there wildfire related circumstances wherein either of these tactics would be useful? RCMU’s Response: N/A • Can the utility sectionalize in a localized fashion? RCMU’s Response: N/A D. VEGETATION MANAGEMENT RCMU has a 100% underground electric system, so the standard vegetation management practices do not apply to RCMU. E. INSPECTIONS RCMU meets or exceeds the minimum inspection requirements provided in the CPUC’s GO 165 (Inspection Requirements for Electric Distribution Facilities) by annually patrolling all pad mounted Transformers, Switches and Capacitors, with a deta iled inspection every 5 years. Pursuant to these rules, utilities inspect electric facilities in the High Fire Threat District more frequently than the other areas of its service territory. As described above, RCMU currently does not have any overhead powerlines located within or near the High-Fire Threat District within the CPUC’s Fire Threat Map. However, RCMU staff uses their knowledge of the specific environmental and geographical conditions of RCMU’s service territory to determine if any particular areas require more frequent inspections if necessary. If RCMU staff discovers a facility in need of repair that is owned by an entity other than RCMU, RCMU will issue a notice to repair to the facility owner and work to ensure that necessary repairs are completed promptly. F. RECLOSER POLICY RCMU does not have any automatic reclosers deployed downstream of RCMU’s Arbors substation. All of RCMU’s circuit breakers have reclosing functionality which is conducted manually by a lineman in the field. RCMU’s system currently does not have this capability to be controlled by a Supervisory Control and Data Acquisition (SCADA) or other remote controls. RCMU has the capability, should it be deemed necessary, to change the relay or reclosing settings during adverse conditions. G. DEENERGIZATION RCMU has the authority to preemptively shut off power due to fire-threat conditions, however, this option will only be used in extraordinary emergency circumstances. Due to the minimal risk of RCMU’s electrical supply facilities causing a power -line ignited wildfire, RCMU is not adopting specific protocols for de-energizing any portions of its electric distribution system. RCMU will re-evaluate this determination in future updates to this Wildfire Mitigation Plan. V I . COMMUNITY OUTREACH AND PUBLIC AWARENESS RCMU works closely with the City's Community Affairs Network (CAN) which serves as the conduit for exceptional relationships and trusted information within the community. RCMU relies on CAN to disseminate key information to customers, residents, and other stakeholders. Vital shared information may include, but is not limited to severe weather updates, utility service interruptions, wildfire or other emergencies, and potential or active Public Safety    Page 775 19 Power Shutoff notifications, in coordination with other utility providers. This is done via the City’s/Fire District’s social media channels including Facebook, Instagram, Twitter, Nextdoor, and the City’s website. VII. RESTORATION OF SERVICE In the unlikely event of a wildfire or other emergency event caused by or af fecting RCMU’s electric system, that would require a public safety power shutoff, the City of Rancho Cucamonga will maintain a proactive plan to communicate with the community during high fire threat periods and disasters. • Coordinate with the Fire District and the Rancho Cucamonga Police through the City’s EOC during emergencies or large-scale outages. • Expand social media for the public to see current outages and estimated restoration times in coordination with the City’s Communications Team. • Communication plans through the City’s EOC will allow RCMU to coordinate with applicable emergency service personnel along with maintaining open lines of communication with customers, media, and internal City staff. RCMU will work as quickly as possible to restore power safely, following an event, in cooperation with the City’s Fire District, Police, and Public Works Departments. RCMU will also engage its on-call high voltage contractors as-needed. RCMU staff and its contractors will ensure which circuits are to be brought up safely and that any vital loads are restored first followed by non-vital loads. In most cases, the following restoration priorities will be followed depending on the specific incident and available resources: • Public safety in the affected areas • Worker safety in performing the restoration work • Life-support or critical customers • Critical infrastructure (Key City facilities, City Police and Fire Departments, other key utility facilities (e.g., fiber communications) • Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries , and lodging facilities, financial institutions, etc.) • To reduce the total number of customers affected • To reduce the length of time customers have been without power. In directing restoration efforts to best achieve the above priorities, RCMU Staff will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services: • Arbors Substation located on Rochester Avenue and Stadium Way • All Distribution circuits (12 kV) • Distribution feeders • Distribution transformers • Service lines    Page 776 20 VIII. EVALUATING THE PLAN A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE RCMU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) inspections for above-ground, utility-owned distribution systems components. Metric 1: FIRE IGNITIONS For purposes of this metric, a fire ignition is defined as follows: • RCMU facility was associated with the fire • The fire was self-propagating and of a material other than electrical and/or communication facilities • The resulting fire traveled greater than one linear meter from the ignition point; and • RCMU has knowledge that the fire occurred RCMU will provide the number of fires that occurred that were less than 10 acres in size. Any fires greater than 10 acres will be individually described. Metric 2: ROUTINE INSPECTIONS OF ABOVE-GROUND, UTILITY-OWNED DISTRIBUTION SYSTEM COMPONENTS For purposes of this metric, the routine inspections for above-ground, utility-owned distribution systems components are defined as follows: Inspections of: • Distribution Step-Down Transformers • Distribution Lines B. IMPACT OF METRICS ON PLAN Table 3: RCMU 2022 Performance Metrics Metric 1: Fire Ignitions CY 2022 # of Fire Ignition in RCMU Service Area 0 # of wildfires in City boundaries NOT in RCMU Service Area (<10 acres) 0 # of wildfires in City boundaries NOT in RCMU Service Area (> 10 acres) 0 Metric 2: Above-Ground Utility-Owned Distribution System Components CY 2022 # of Inspections for Distribution Step- Down Transformers 2 # of Inspections Completed for Distribution Lines 0 # of Re Flag warnings issued 1    Page 777 21 C. MONITORING AND AUDITING OF THE PLAN This Wildfire Mitigation Plan will be presented to the Rancho Cucamonga City Council and RCMU staff will present updates to this plan on an annual basis. Additionally, a qualified independent evaluator will review this plan and determine its compliance to the Rancho Cucamonga City Council. The WMP, updates and any associated approvals will be made available for public review on the City Council’s agenda located on the City’s website, as well as the City’s Council agenda posting located for viewing at Rancho Cucamonga City Hall. RCMU’s most recent Independent Evaluation Report and existing WMPs and updates are included on RCMU’s website located at https://www.cityofrc.us/rcmu. A discussion of the new metric was discussed between the Fire District and RCMU Staff and is listed in this 2023 WMP update. D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN MONITORING Based on the recommendations of the Rancho Cucamonga City Council, RCMU will correct any identified deficiencies and/or recommendations, as appropriate in the WSAB’s Guidance Advisory Opinions. This document also represents the combined effort of the POU industry associations to further the development of a template to respond to the WSAB’s Guidance Advisory Opinion in future reporting WMP cycles. E. MON ITORING THE EFFECTIVENESS OF INSPECTIONS A key mitigation measure against wildfires is vegetation management. Since RCMU has a 100% underground electric system, the standard vegetation management inspections do not apply to RCMU. However, RCMU added the metric of inspections for above ground transformers and distribution lines. Hence, we see the value of adding these inspections to our metrics to improve and support our wildfire mitigation efforts. IX. INDEPENDENT AUDITOR Public Utilities Code section 8387(c) requires RCMU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted on the City’s website. This report must also be presented to the Rancho Cucamonga City Council at a public meeting. In evaluating and selecting an independent evaluator as required in PUC Section 8387(c), the City determined that the Fire District is the most qualified independent evaluator who understands the local conditions and fire risks for the City of Rancho Cucamonga and is aware that RCMU’s service area is located in a low-risk fire threat zone with 100% underground electric wire equipment. The City believes that the Fire District is qualified to review the comprehensiveness of the RCMU Wildfire Mitigation Plan. X. WSAB GUIDANCE ADVISORY OPINION RECOMMENDATIONS (2023 UPDATE) On November 16, 2022, the Wildfire Safety Advisory Board (WSAB) issued its Guidance Advisory Opinion identifying some specific recommendations that POUs are requested to address in    Page 778 22 their 2022 WMPs. This Section IX. restates each of the WSAB recommendations where RCMU provides a response. WSAB Recommendation #1: The WSAB appreciates Rancho Cucamonga’s continued inclusion of a context-setting template and the addition of the statutory cross-reference table near the front of their 2022 WMP. The WSAB also appreciates that the utility updated their template with revised customer information – these templates need to be kept up-to-date as utility circumstances change, particularly with relation to assets in high wildfire threat areas. The WSAB encourages Rancho Cucamonga to continue including and updating this information and consider the proposed template in Appendix 1 as they prepare and file their 2023 comprehensive revision WMP. RCMU’s Response: RCMU has updated our WMP based on the proposed template listed in the Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives document. WSAB Recommendation #2: The WSAB appreciates Rancho Cucamonga’s clear and prominent website location for WMP information and the inclusion of some historical WMP information, as well as the addition of a paragraph and link to that information in the 2022 WMP itself as requested. The WSA 2 WMP B notes that the 2022 update WMP appears not to be available on the page and encourages Rancho Cucamonga to keep the page up-to-date. RCMU’s Response: RCMU has posted the current version of the WMP on its website. We have deleted the historical versions to present the most recent information. These streamlining efforts should alleviate any electronic access issues. WSAB Recommendation #3: The WSAB appreciates Rancho Cucamonga’s many changes in the 2022 WMP from the 2021 version, including new paragraphs describing coordination with SCE, discussing outage communication in more detail, talking about weather data monitoring, and describing the underground nature of Rancho’s assets along with additional information from the previous informational response. In addition, the WSAB appreciates Rancho Cucamonga including some responsive text to the 2022 Guidance Advisory Opinion but notes that it appears the specific Rancho Cucamonga points in that document were not addressed. The WSAB encourages Rancho Cucamonga to continue a relatively robust practice of updating their WMPs. RCMU’s Response: RCMU has completed a robust update for our 2023 WMP. We anticipate continuing to make improvements as deemed fit in our role as an electric utility. WSAB Recommendation #4: The WSAB applauds the new situational awareness pilot at Rancho Cucamonga, adding three fire-monitoring sensor cameras along the foothills, including pictures and maps related to that new effort. Given the low likelihood of catastrophic wildfire for Rancho Cucamonga, this addition shows a proactive approach to preventing and mitigating potential wildfires, even those not utility related. RCMU’s Response: RCMU is building upon these efforts and will be placing additional cameras throughout the community as funding becomes available. These efforts should assist with ongoing fire prevention and early detection activities and further enhance the city as a world class community. As RCMU territory continues to grow, we will explore additional metrics relating to this new technology. WSAB Recommendation #5: The WSAB notes that Rancho Cucamonga still included a generic “wires down” metric in their WMP, even with all assets reportedly underground. The WSAB appreciates the updated metric tracking results in the WMP but encourages Rancho Cucamonga to consider more relevant metrics, including performance metrics, in their 2023 comprehensive revision WMP.    Page 779 23 RCMU’s Response: RCMU has replaced the metric of “wires down” and added the new metric “inspections”. This new performance metric is relevant for our underground infrastructure, and we look forward to providing this information to demonstrate RCMU’s efforts to mitigate potential wildfires.    Page 780 24 END OF DOCUMENT    Page 781 DATE:June 7, 2023 TO:President and Members of the Board of Directors FROM:John R. Gillison, City Manager INITIATED BY:Mike McCliman, Fire Chief Ty Harris, Deputy Fire Chief Rob Ball, Fire Marshal Joseph Ramos, Emergency Management Coordinator SUBJECT:Rancho Cucamonga Fire Protection District's Independent Evaluation of Rancho Cucamonga Municipal Utility's Wildfire Mitigation Plan. (FIRE) RECOMMENDATION: Staff recommends the Board of Directors of the Rancho Cucamonga Fire Protection District receive and file the Rancho Cucamonga Fire Protection District's (District) Independent Evaluation of Rancho Cucamonga's Municipal Utility's (RCMU) Wildfire Mitigation Plan (WMP). BACKGROUND: On September 21, 2018, Governor Jerry Brown signed Senate Bill (SB) 901 which states a Publicly Owned Utility (POU) must prepare and present a WMP to its Governing Board before January 1, 2020, and each year thereafter. SB 901 substantially revised the Public Utilities Code Section 8387, making it mandatory for all POUs (regardless of size or wildfire risk) to develop a wildfire mitigation plan. SB 901 also requires each POU to, "contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan." SB 901 requires that the independent evaluator present the report at a public meeting to the POU's governing body. Beginning on December 18, 2019, RCMU presented its WMP to the City Council for its approval. Most recently, on June 7, 2023, RCMU presented its comprehensive WMP to the City Council for their approval. Upon approval of the WMP and acceptance of the District's independent evaluation, RCMU will also post the independent evaluation on the City’s website for residents’ knowledge and to fulfill SB 901 requirements. ANALYSIS: The primary goal of the independent evaluation is to determine if RCMU has limited or mitigated, to the extent possible, wildfire risk and if RCMU is fulfilling the state requirements which will reduce the opportunity of a wildfire occurring within RCMU's service area due to RCMU’s electrical infrastructure. The District, through several engagements with RCMU staff, has determined that RCMU is at low risk for wildfire within its service area. This is due to RCMU being outside of Cal Fire‘s High and Very High Fire Severity Zones by almost 2 miles. RCMU’s electrical lines are 100% underground in which the design, maintenance, and inspection meet all utility regulatory standards. In addition, on September 19, 2018, the Rancho Cucamonga City Council approved Resolution 18-103, in    Page 782 Page 2 1 8 1 9 compliance with SB 1028 (2016), page 337 which determined that RCMU's service area was not located in an area that is considered an elevated or extreme risk of wildfires and that RCMU has no electric lines that are located overhead. Despite the low risk, RCMU will track two metrics, the second of which has been updated, to measure the performance of this WMP: 1) number of fire ignitions and 2) routine inspection for above-ground, utility-owned distribution systems components. The Fire District concludes that RCMU' s WMP comprehensively addresses all the applicable statutorily required elements for a Publicly Owned Utility‘s WMP as specified in California Public Utilities Code section 8387. The District further finds that RCMU has taken reasonable actions to minimize the risk that their lines or equipment will cause a wildfire. FISCAL IMPACT: There is no fiscal impact to the Fire District for creating the independent evaluation. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: This item supports the City Council's General Plan Public Safety goal which strives to maintain the appropriate level of preparedness for natural and human-caused disasters and threats by supporting and developing an independent evaluation of RCMU' s Wildfire Mitigation Plan. ATTACHMENTS: Attachment 1 - RCFD Independent Evaluation of RCMU WMP    Page 783 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT INDEPENDENT EVALUAT ION OF THE RANCHO CUCAMONGA MUNICIPAL UTILITY’S (RCMU) WILDFIRE MITIGATION PLAN City Council Approved: June 7, 2023 Attachment 1    Page 784 T ABLE OF CONTENTS I. Wildfire Mitigation Plan Requirements ................................................................................................... 1 A. Senate Bill 901 ....................................................................................................................................... 1 B. AB 1054 & AB 111 ................................................................................................................................. 1 C. RCMU’s WMP Requirements .............................................................................................................. 1 II. Description of Rancho Cucamonga Municipal Utility ........................................................................ 4 III. Independent Evaluation .................................................................................................................... 4 A. Independent Evaluator Requirement ............................................................................................. 4 B. Rancho Cucamonga Fire Protection Distri ct Qualifications ....................................................... 4 C. Evaluation Methodology ................................................................................................................... 5 D. Metrics .................................................................................................................................................... 5 IV. Evaluation of RCMU’s Wildfire Mitigation Plan ............................................................................... 6 A. Minimizing Wildfire Risks....................................................................................................................... 6 B. Evaluation of WMP Elements ............................................................................................................. 6 V. Results and Conclusion ..................................................................................................................... 10    Page 785 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 1 I. WILDFIRE MITIGATION PLAN REQUIREMENTS A. SENATE BILL 901 Senate Bill (SB) 901 (2018) requires all publicly owned electric utilities (POUs), including the City’s Rancho Cucamonga Municipal Utility (RCMU) to prepare and present a wildfire mitigation plan (WMP) to its governing board prior to January 1, 2020, and annually thereafter. SB 901 identifies specific topics that must be addressed in each POU’s WMP, including describing the POU’s wildfire mitigation preventative strategies and programs . POUs must also have their plan reviewed by a qualified independent evaluator to assess the comprehensiveness of the plan. This report serves as the independent evaluation of RCMU’s WMP in compliance with SB 901. B. A B 1054 & AB 111 Assembly Bill (AB) 1054 (2019) and AB 111 (2019) created a new state agency called the California Wildfire Safety Advisory Board (“Board”), is made up of seven members, five appointed by the Governor, one appointed by the Speaker of the Assembly, and one appointed by the Senate Rules Committee. AB 1054 requires that every POU must submit its WMP to the Board by July 1 of each year, starting in 2020. The Board will then review the POU WMP and provide comments and advisory opinions on the content and sufficiency of the WMP. C. RCMU ’S WMP REQUIREMENTS California Public Utilities Code (PUC) § 8387(b)(2) lists the statutory requirements for RCMU’s WMP. These are the specific elements that the Rancho Cucamonga Fire Protection District must review in order to make its determination for this report. The following list provides the specific elements that must be addressed in RCMU’s WMP: • Responsibilities: An accounting of the responsibilities of persons responsible for executing the plan. (PUC § 8387(b)(2)(A)) • Objectives: The objectives of the wildfire mitigation plan. (PUC § 8387(b)(2)(B)) • Preventive Strategies: A description of the preventive strategies and programs to be adopted by the local publicly owned electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks. (PUC § 8387(b)(2)(C)) • Evaluation Metrics: A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan's    Page 786 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 2 performance and the assumptions that underlie the use of those metrics. (PUC § 8387(b)(2)(D)) • Impact of Metrics: A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan. (PUC § 8387(b)(2)(E)) • Recloser and/or De-energization Protocols: Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on health and communication infrastructure. (PUC § 8387(b)(2)(F)) • Customer Notification Procedures: Appropriate and feasible procedures for notifying a customer who may be impacted by the deenergizing of electrical line s. The procedures shall direct notification to all public safety offices, critical first responders, health care facilities, and operators of telecommunications infrastructure with premises within the footprint of potential deenergization for a given event. (PUC § 8387(b)(2)(G)) • Vegetation Management: Plans for vegetation management. (PUC § 8387(b)(2)(H)) • Inspections: Plans for inspections of the local publicly owned electric utility's or electrical cooperative's electrical infrastructure. (PUC § 8387(b)(2)(I)) • Prioritization of Wildfire Risks: A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility's or electrical cooperative's service territory. The list shall include, but not be limited to, both of the following: o Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility's or electrical cooperative's equipment and facilities. (PUC § 8387(b)(2)(J)(i)) o Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility's or electrical cooperative's service territory. (PUC § 8387(b)(2)(J(ii)) • CPUC Fire Threat Map Adjustments: Identification of any geographic area in the local publicly owned electric utility's or electrical cooperative's service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire-threat district based on new information or changes to the environment. (PUC § 8387(b)(2)(K))    Page 787 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 3 • Enterprise wide Risks: A methodology for identifying and presenting enterprisewide safety risk and wildfire-related risk. (PUC § 8387(b)(2)(L)) • Restoration of Service: A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire. (PUC § 8387(b)(2)(M)) • Monitor and Audit: A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following: o Monitor and audit the implementation of the wildfire mitigation plan. (PUC § 8387(b)(2)(N)(i)) o Identify any deficiencies in the wildfire mitigation plan or its implementation and correct those deficiencies. (PUC § 8387(b)(2)(N)(ii)) o Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules. (PUC § 8387(b)(2)(N)(iii))    Page 788 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 4 II. DESCRIPTION OF RANCHO CUCAMONGA MUNICIPAL UTILITY The Rancho Cucamonga Municipal Utility (RCMU) provides economic and reliable electricity to over 2,800 metered businesses and residents in a selected area within the Southeastern portion of the City of Rancho Cucamonga. RCMU’s service area is located in an urban area that is categorized in the “Low” – Tier 1 (Low Risk) fire threat category. Additionally, RCMU’s electric system is 100% undergrounded, which serves as an effective mitigation measure to reduce the potential of any power-line ignited wildfires. Despite its low risk, RCMU has taken appropriate actions to help its region prevent and respond to the increasing risk of devastating wildfire s by following all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its electric system. This Wildfire Mitigation Plan (WMP) describes the safety-related measures that RCMU follows to reduce its risk of causing wildfires. III. INDEPENDENT EVALUATION A. INDEPENDENT EVALUATOR REQUIREMENT SB 901 requires each POU to “contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan.”1 Additionally, the independent evaluator’s assessment of the comprehensiveness of the POU WMP must be issued in a report th at is both posted to the POU’s website and presented at a public meeting of the POU’s governing board. B. RANCHO CUCAMONGA FIRE PROTE CTION DISTRICT QUALIFICATIONS SB 901 requires that the qualified independent evaluator that performs the assessment of RCMU’s WMP must have experience in assessing the safe operation of electrical infrastructure. RCMU has determined that the Rancho Cucamonga Fire Protection District (Fire District) is the most qualified independent evaluator who understands the local conditions and fire risks for the City of Rancho Cucamonga and is aware of the RCMU service area. The Fire District has served the City of Rancho Cucamonga area since 1975. 1 Cal. Pub. Util.Code § 8387(c).    Page 789 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 5 C. EVALUATION METHODOLOGY The Fire District will evaluate the comprehensiveness the RCMU’s WMP on the following measures: • Statutory Compliance: The Fire District will ensure that each required element specified in SB 901 (as listed in Section II.C. above) is either addressed in RCMU’s WMP or RCMU has sufficiently described why that element is not a pplicable due to RCMU’s size, geography, system, or other relevant factor. • Industry Comparison: The Fire District is familiar with existing industry practices and has reviewed the Investor-Owned Utility (IOU) WMPs previously filed with the California Public Utilities Commission (CPUC).2 The Fire District has compared RCMU’s WMP against existing practices and any comparable actions planned by the IOUs. • Physical Inspections: Because of the Fire District’s role in Rancho Cucamonga, the Fire District has access to and regularly inspects City facilities as needed, including electrical infrastructure. Therefore, the Fire District has access to all data on the fire mitigation decisions and performance of RCMU. The Fire District’s evaluation of the RCMU WMP draws upon this historical data and expertise in fire prevention and safety. D. METRICS The RCMU WMP proposes the following metrics to measure performance of its wildfire mitigation measures: (1) number of fire ignitions,3 and (2) inspections of above-ground, utility- owned distribution system components .4 The Fire District has determined that these are appropriate metrics for this initial WMP. The Fire District will evaluate the metrics selected in Phase 2 of the CPUC’s current Wildfire Mitigation Plan rulemaking for the IOUs (R.18 -10-007) and determine if any additional metrics should be incorporated into future RCMU WMPs. 2 IOU WMPs are available at: https://www.cpuc.ca.gov/SB901/. 3 For purposes of this metric, a fire ignition is defined as follows: (i) RCMU facility was associated with the fire; (ii) the fire was self-propagating and of a material other than electrical and/or communication facilities; (iii) the resulting fire traveled greater than one linear meter from the ignition point; and (iv) RCMU has knowledge that the fire occurred. 4 For purposes of this metric, a routine inspection for above-ground, utility-owned distribution systems components includes inspections of distribution substations (step-down transformers) and distribution lines.    Page 790 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 6 IV. EVALUATION OF RCMU’S WILDFIRE MITIGATION PLAN A. MINIMIZING WILDFIRE RISKS California Public Utilities Code section 8387(a) requires the following: Each local publicly owned electric utility and electrical cooperative shall construct, maintain, and operate its electrical lines and equipment in a manner that will minimize the risk of wildfire posed by those electrical lines and equipment. The Fire District has determined that RCMU complies with this standard due to the construction of RCMU’s equipment and resources not being located in an area that is considered an elevated or extreme risk of electric line wildfire. Also, with RCMU’s electrical lines being entirely underground, this significantly decreases the opportunity for wildfires to occur above ground during high fire danger conditions. This was also addressed and discussed by the Rancho Cucamonga City Council via resolution No. 18-103 on September 19, 2018. B. E VALUATION OF WMP ELEMENTS The following table lists each required element for RCMU’s WMPs and provides the Fire District’s assessment of the comprehensiveness of that element within RCMU’s WMP. Required Element of WMP Location in WMP Summary of RCMU’s WMP Independent Evaluator’s Assessment PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section III.A The Rancho Cucamonga City Council is responsible for executing RCMU’s WMP. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section II RCMU’s WMP provides measures that effectively reduce the probability that RCMU’s electric system could be the origin or contributing source for the ignition of a wildfire. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned electric utility or electrical cooperative to Section III.A Even though RCMU’s Service Area is not in the High Fire Threat Area, RCMU will ensure that its design RCMU’s WMP meets this requirement.    Page 791 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 7 Required Element of WMP Location in WMP Summary of RCMU’s WMP Independent Evaluator’s Assessment minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks. and construction standards and inspections meets all requirements. PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics. Section VIII.A Metric 1: Fire Ignitions Metric 2: Above- Ground Utility-Owned Distribution System Components RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan. Section VIII.B Metric data will be collected as necessary. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on health and communication infrastructure. Section V.G Protocols have been placed in the WMP. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications infrastructure. Section VI Protocols and procedures have been placed in the WMP. RCMU’s WMP meets this requirement.    Page 792 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 8 Required Element of WMP Location in WMP Summary of RCMU’s WMP Independent Evaluator’s Assessment PUC § 8387(b)(2)(H): Plans for vegetation management. Section V.D N/A: This section is not applicable to RCMU. This element is Not Applicable to RCMU; therefore, it was not included in RCMU’s WMP. PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure. Section V.E Section VIII.A Section VIII.B RCMU meets or exceeds the minimum inspection requirements provided in the CPUC’s GO 165 RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following: (i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory. Section V.C The primary risk drivers for wildfire in RCMU’s Service Area are the following: • High Temperature; • Low Humidity; • Hillside Terrain; • Fire Weather Conditions; • Prolonged Drought; • Climate Change; • Fire History RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new Section V.A RCMU’s service area is not located in a high fire threat district. However, the City’s Wildland Urban Interface Fire Area Map and the CPUC’s Fire-Threat Map is included as reference. RCMU’s WMP meets this requirement.    Page 793 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 9 Required Element of WMP Location in WMP Summary of RCMU’s WMP Independent Evaluator’s Assessment information or changes to the environment. PUC § 8387(b)(2)(L): A methodology for identifying and presenting enterprisewide safety risk and wildfire-related risk. Section IV.B This is identified in the WMP. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire. Section VII This is identified in the WMP. RCMU’s WMP meets this requirement. PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following: (i) Monitor and audit the implementation of the wildfire mitigation plan. (ii) Identify any deficiencies in the wildfire mitigation plan or its implementation and correct those deficiencies. (iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules. Section VIII.C This is identified in the WMP. RCMU’s WMP meets this requirement.    Page 794 Independent Evaluation of RCMU’s Wildfire Mitigation Plan June 7, 2023 10 V. RESULTS AND CONCLUSION The Fire District concludes that RCMU’s WMP comprehensively addresses all the applicable statutorily required elements for the Publicly Owned Utilities’ WMP as specified in California Public Utilities Code section 8387. The Fire District further finds that RCMU has taken reasonable actions to minimize the risk that its lines or equipment will cause a wildfire.    Page 795 Rancho Cucamonga Municipal Utility (RCMU) •Address Climate Change •Low Fire Risk •Comprehensive Update every three years •Independent Evaluation Public Information and Outreach Independent Evaluation •Mitigated Fire Risk •State Requirements •Statutorily Required Elements Questions?