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Home My WebLink About2023/06/12- Special Meeting Workshop CITY COUNCIL VISION STATEMENT “Our Vision is to create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community.” Page 1 CITY OF RANCHO CUCAMONGA SPECIAL MEETING WORKSHOP CITY COUNCIL/FIRE PROTECTION DISTRICT June 12, 2023 – 8:00 AM Black Box Theater, Lewis Family Playhouse 12505 Cultural Center Drive Rancho Cucamonga, CA 91739 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Mayor Michael Mayor Pro Tem Kennedy Council Members Hutchison, Scott and Stickler A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the City Council on any item listed on the agenda. State law prohibits the City Council from addressing any issue not previously included on the Agenda. The City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak B. ITEMS OF DISCUSSION B1. Team Building Workshop and Related Legislative Matters. (CITY/FIRE) C. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on at least Twenty-four (24) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California; Black Box Theater, Lewis Family Playhouse, 12505 Cultural Center Drive, Rancho Cucamonga, California and on the City's website. LINDA A. TROYAN, MMC CITY CLERK SERVICES DIRECTOR If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Council Team Building Day 2 June 12, 2023 AGENDA •Recap -Mission, Vision, Values, Goals •Core Strengths •Council Relationships •Public Comment (revisit) •Rules of Decorum •Clerk and Treasurer (2024) •Small Contractor Group Timeline •Council Compensation •Ticket Policy 2 Mission, Vision, Values Mission Continuously ensure and advance the quality of life for the community through inclusive decision making. Council's mission statement establishes our organization’s purpose and serves as a focal point for current and future endeavors. 4 Vision To create an equitable, sustainable, and vibrant city, rich in opportunity for all to thrive by building on our foundation and success as a world class community. Council's vision statement defines the target outcomes our organization seeks to accomplish in the future. 5 6 City Council Values •Providing and nurturing a high quality of life for all •Promoting and enhancing a safe and healthy community for all •Building and preserving a family-oriented atmosphere •Intentionally embracing and anticipating our future •Equitable prosperity for all •Working together cooperatively and respectfully with each other, staff, and all stakeholders •Relentless pursuit of improvement •Actively seeking and respectfully considering all public input 7 Goals •By the end Nov 2023, the City Manager will present a partnership for consideration to the City Council for the design and building of affordable for-sale homes. (date change from June) •By the end of September 2023, the City Manager will provide recommendations to the City Council for the top two or three economic development initiatives from the Economic Development Strategic Plan to pursue in 2024 and 2025. 8 Goals •By the end of March 2024, the City Manager will present to the City Council findings of a review of all the current and proposed police facilities in the city with recommendations for incrementally improving the City’s physical policing infrastructure. (date change from 11/23) •By the end of December 2023, the City Manager will present funding options to the City Council for the additional costs to build the bridge and widen the roadway to improve safety and traffic circulation, reduce vehicle miles traveled, and reduce emissions on Etiwanda Ave. Core Strengths Council Relations •Public Comment revisited •Current is 3 min / 5 min at discretion of presiding officer •Is it working? •Areas for improvement? •What are other agencies doing? •Prior Discussion Public Comment Time Limit 3 / 5 Minutes Rancho Cucamonga 5 Minutes Rialto Montclair Chino 4 Minutes Claremont 3 Minutes Fontana, Ontario, Riverside, San Bernardino, Upland, Chino Hills, Pomona, La Verne, San Dimas, Grand Terrance, Colton, Corona, Moreno Valley, Eastvale, Norco, Victorville 12 Public Comment cont..... •Majority of area cities presently allow 3 minutes •Practical experience is that most people are done with their comments in 3-4 minutes maximum •No other agency allows a variable time like Rancho •Does create more work for Presiding Officer to manage the meeting •Can lead to appearance that time limits are not impartial •Does City want to make switch?And if so, is now the right time? Rules of Decorum •Senate Bill 1100 (“SB 1100”) amended the Brown Act to provide an explicit process by which legislative bodies may remove individuals from a public meeting when their conduct disrupts the meeting. •A formally adopted “Rules of Decorum” could help the public and the City Council determine when an individual’s conduct is so disruptive as to necessitate removal from a meeting. •Eliminates appearance of "ad-hoc" decision making or after-the-fact reaction to one individual. •PC has adopted similar.Modeled after other RWG agencies. 14 •RULES OF DECORUM AND ORDER AT PUBLIC MEETINGS (Reso provide by City Atty) •General Guidelines •The City has numerous public meetings such as City Council meetings, Commission meetings, and Committee meetings (hereinafter “Public Meetings”). In order to safeguard participatory democracy in the City, all persons attending Public Meetings should strive to: •Treat everyone courteously •Listen to others respectfully •Exercise self-control •Give open-minded consideration to all viewpoints •Focus on the issues and avoid personalizing debate •Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions. •Rules of Decorum •No person attending a Public Meeting shall engage in disorderly or boisterous conduct—including but not limited to applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance—that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. •All remarks by members of the public shall be addressed to the Council, Commission, or Committee and not to any other member of the public. •Signs, placards, banners, or other similar items shall not be permitted in the audience during a Public Meeting if the presen ce of such item disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. •Rules of Decorum Con’t •All persons attending a Public Meeting shall remain seated in the seats provided, unless addressing the body at the podium or entering or leaving the meeting. •All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum. •In accordance with the Brown Act, all persons addressing the body that is conducting the Public Meeting shall limit their com ments to items on the meeting agenda or any matter that is within the subject matter jurisdiction of the body. •The Presiding Officer may establish such rules as are necessary to control public debate to avoid irrelevant or repetitive re marks. No member of the public shall speak more than once during the same meeting as to the same agenda item or other matter, nor longer than 3 minutes at a time without leave of the Presiding Officer. The Presiding Officer may establish a shorter time period fo r speakers if announced before the beginning of the agenda item or public comment period. •Enforcement of the Rules of Decorum •The Presiding Officer shall be responsible for maintaining the decorum at the Public Meeting and uniformly enforcing the Rule s of Decorum. •In the event that any person breaches the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting, the Presiding Officer or their designee shall warn the person that their behavior is disrupting the m eeting and that their failure to cease their behavior may result in their removal. A warning shall not be required if the person is engaging in behavior that constitute a use of force or a true threat of force, as defined in Government Code Section 54957.95(b)(2). •If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting following a warning from the Presiding Officer or their designee to cease the offending conduct, the P residing Officer or their designee may remove, or cause the removal of, such person for disrupting the meeting. •If any person refuses to leave the Public Meeting following an order from the Presiding Officer or their designee to do so, t he Presiding Officer or their designee may order any law enforcement officer on duty to remove that person from the Public Meeting. •The City Council, all City Commissions and Committees, and City staff shall promote the use of and adherence to these rules and guidelines for behavior at all public meetings within the City. City Clerk and Treasurer Do we want to consider any changes? Small Contractor Committee Overall Concept •Big Idea •Develop and implement modifications to simplify and streamline certain permit or review processes, provide a greater understanding of how these processes work and what is required to obtain permits, and improve the overall applicant experience for smaller scale contractors/developers. •What’s Our Approach? •Meet with City staff and small contractors [who routinely apply for permits for over-the-counter level permits, small scale construction efforts, and other similar permitting efforts] to review, discuss, and provide recommendations to improve the permit process; and identify ways to provide more technical support to applicants who need more help on their submittal, so that they can understand the entirety of the process and requirements. •Who are we going to include? How are we going to reach them? •The Subcommittee will consist of City Staff and small contractors: •Anticipated participation of 5-10 representatives from small contracting businesses •Outreach efforts will include email correspondence and phone calls (social media post if the need –or desire –is there) •ED staff will obtain a list from PED, B&S and Engineering Departments of small contractors/permit applicants who have routinely applied for permits over the last three years and reach out to the small contracts to inform them of this effort/working group, and will invite them to be part of the Subcommittee •How long will this take? •It will take a few weeks to connect with the applicants to get them interested in participating on the Subcommittee •The Subcommittee will meet monthly for an approximately six months, if not less. Meetings will be held at City Hall in addition to Microsoft Teams for those unable to attend in -person. Process Final Output ED staff will provide updates as progress being made Once the modifications have been implemented, an update will be provided to the City Council, Planning Commission Council Compensation Mayor + Council Historical Adjustments Calendar Year Mayor City Council Change RCCEA Merit RCCEA EMPC RCCEA Furlough Net Change 2008 $1,459.73 $1,309.73 5.00% 2009 2010 -2.00%-2.00% 2011 -3.00%-3.00% 2012 -1.70%-1.70% 2013 2014 6.70%6.70% 2015 2.50%-2.00%0.50% 2016 2.50%-2.00%0.50% 2017 2.00%2.00% 2018 $1,533.00 $1,383.00 5.00%3.00%3.00% 2019 2.00%-1.00%1.00% 2020 $1,609.00 $1,452.00 5.00% 2021 2022 $1,649.00 $1,488.00 2.00%3.00%-2.00%1.00% 2023 2.50%2.50% Annual Cost of 5% increase:Current Proposed Annual difference Mayor $ 1,609 $ 1,689 $ 965 Council $ 1,452 $ 1,525 $ 3,485 $ 4,450 With medicare $5,095.48 Annual Cost of 2.5% increase:Current Proposed Annual difference Mayor $ 1,609 $ 1,649 $ 483 Council $ 1,452 $ 1,488 $ 1,742 $ 2,225 With medicare $2,547.74 23 Compensation Survey Compensation as noted in municipal code, including increases starting after November 2024 election. Councilmember Mayor San Bernardino $ 3,125.00 $ 4,166.67 Ontario $ 2,405.00 $ 4,059.84 Fontana $ 2,106.00 $ 4,200.00 Rialto $ 1,920.96 $ 4,802.40 Rancho with 5% Increase $ 1,562.40 $ 1,731.45 Rancho with 2.5% Increase $ 1,525.20 $ 1,690.23 Rancho Cucamonga $ 1,488.00 $ 1,649.00 Redlands $ 1,400.00 $ 1,400.00 Chino $ 1,281.00 $ 1,534.00 Montclair $ 1,150.00 $ 1,650.00 Chino Hills $ 1,108.00 $ 1,108.00 Upland $ 500.00 $ 600.00 Colton $ 400.00 $ 400.00 Ticket Policy -Similar to other agencies -Ontario has adopted -Allows CC to attend events without disclosing on Form 700 -City reports on Form 802 Miscellaneous