HomeMy WebLinkAbout2023/06/21 - Minutes June 21,2023
CITY OF RANCHO CUCAMONGA
FIRE PROTECTION DISTRICT, HOUSING SUCCESSOR AGENCY, SUCCESSOR AGENCY,
PUBLIC FINANCE AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES
The City Council of the City of Rancho Cucamonga held a closed session on Wednesday, June 21, 2023, in the
Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor
Michael called the meeting to order at 4:30 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott,Ashley Stickler, Mayor Pro Tern Lynne Kennedy
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Elisa Cox, Assistant City Manager; Nicholas Ghirelli, City
Attorney; Matt Burris, Deputy City Manager/Economic and Community Development and Julie Sowles, Deputy
City Manager/Civic and Cultural Services.
A. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
B. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
C. CITY MANAGER ANNOUNCEMENTS
None.
D. CONDUCT OF CLOSED SESSION
D1. CONFERENCE WITH LABOR NEGOTIATORS JENIFER PHILLIPS, DIRECTOR OF HUMAN
RESOURCES; ROBERT NEIUBER, SENIOR HUMAN RESOURCES DIRECTOR; AND NOAH
DANIELS, FINANCE DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING
LABOR NEGOTIATIONS WITH THE RANCHO CUCAMONGA FIREFIGHTERS LOCAL 2274 AND
FIRE MANAGEMENT EMPLOYEES GROUP. (CITY/FIRE)
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA,
CA 91730 (RANCHO CUCAMONGA EPICENTER STADIUM); AGENCY NEGOTIATORS: JOHN
GILLISON AND ELISA COX, REPRESENTING THE CITY OF RANCHO CUCAMONGA;
NEGOTIATING PARTY: RANCHO BASEBALL LLC; REGARDING PRICE AND TERMS OF
PAYMENT. (CITY)
D3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH(1)
OF SUBDIVISION (D) OF SECTION 54956.9; NAME OF CASE: PEPE'S INC. V. CITY OF RANCHO
CUCAMONGA, UNITED STATES DISTRICT COURT, CENTRAL DISTRICT OF CALIFORNIA, CASE
NO. 5:20CV02506JGBSP (CITY)
D4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF CIVIC
CENTER DRIVE AND HAVEN AVENUE IDENTIFIED AS PARCEL NUMBER 0208331400000; AND
0208331470000; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND MATT BURRIS,
DEPUTY CITY MANAGER REPRESENTING THE CITY OF RANCHO CUCAMONGA; AND JASON
TOLLESON,CO-FOUNDER, PRINCIPAL SERRANO DEVELOPMENT GROUP REGARDING PRICE
AND TERMS.—CITY
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D5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION PURSUANT TO PARAGRAPH (1)
OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: ROCCO
CENTENO V. CITY OF RANCHO CUCAMONGA, ET AL., SBSC CASE NO. CIVSB2208653. (CITY)
E. RECESS
The closed session recessed at 6:45 p.m.
REGULAR MEETING - 7:00 p.m.
CALL TO ORDER - COUNCIL CHAMBERS
The Regular meetings of the Rancho Cucamonga Fire Protection District, Housing Successor Agency, Successor
Agency, Public Finance Authority, and the City of Rancho Cucamonga City Council were held on June 21, 2023, in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor
Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Ryan Hutchison, Kristine Scott, Ashley Stickler, Mayor Pro Tern Lynne Kennedy
and Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; Nicholas Ghirelli, City Attorney;and Linda Troyan, MMC, City Clerk
Services Director.
Mayor Pro Tern Kennedy led the Pledge of Allegiance.
A. AMENDMENTS TO THE AGENDA
City Clerk Services Director Troyan announced there is a revision on the contingency amount for item D6 on
the Consent Calendar and noted that an updated Staff Report was distributed to the City Council and made
available on the City's website.
B. ANNOUNCEMENTS/PRESENTATIONS
B1. Presentation of Rancho Cucamonga's Ranking—2023's Best &Worst Place to Raise a Family.
Tanya Spiegel, Economic Development Manager, presented a PowerPoint Presentation.
C. PUBLIC COMMUNICATIONS
Heather Parsons, Outgoing President of the Rancho Cucamonga Chamber of Commerce, thanked the City Council
for their continuous support and invited the City Council to an upcoming event, "Shop RC Awards & Installation
Dinner" on July 7, 2023.
Aaron Keedy, displayed a map and spoke on restricted access at Cucamonga Creek Channel Trail Head and
requested a locked gate be unlocked and requested Hermosa Avenue street improvements be extended to Arrow
Highway. He also noted that the audio is not clear on City Council meeting videos broadcasted on RCTV-3 via
Spectrum.
Joanne Cudney shared her concerns of limited RC Animal Shelter operation hours and lack of staffing limiting the
amount of animal adoptions and expressed concerns on RV Parking restrictions,code enforcement and public safety
concerns.
Anthony Rodriguez,Jr. shared concerns on RV Motorhomes parking along the Pacific Electric Trail between Foothill
Boulevard and Baker Avenue and asked the City to enforce RV Parking restrictions.
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City Manager Gillison addressed Mr. Rodriguez and stated that staff is in the process of working on a solution to
restrict RV parking in the area of concern.
D. CONSENT CALENDAR
Council Member Scott announced that she will need to abstain on item D3, due to a potential conflict of interest as
her employer is Southern California Gas Company.
D1. Consideration of Meeting Minutes for Regular Meetings of June 7, 2023 and Special Meeting of June
12, 2023.
D2. Consideration to Approve City and Fire District Bi-Weekly Payroll in the Total Amount of$1,952,864.74
and City and Fire District Weekly Check Registers (Excluding Checks Issued to Southern California
Gas Company) in the Total Amount of $3,405,334.06 Dated May 25, 2023, Through June 11, 2023.
(CITY/FIRE)
D3. Consideration to Approve City and Fire District Weekly Check Registers for Checks Issued to Southern
California Gas Company in the Total Amount of $2,614.96 Dated May 25, 2023, Through June 11,
2023. (CITY/FIRE)
D4. Consideration to Receive and File Current Investment Schedules as of May 31, 2023 for the City of
Rancho Cucamonga and the Rancho Cucamonga Fire Protection District. (CITY/FIRE)
D5. Consideration of the Automatic Aid and Mutual Aid Agreement Between the Rancho Cucamonga Fire
Protection District and the City of Ontario. (FIRE)
D6. Consideration of a Contract with CT&T Concrete Paving, Inc. for the Concrete Rehabilitation Project
FY 22-23 in an Amount of$471,295 Plus a Contingency of$112,425. (CITY)
D7. Consideration of an Increase to AMG & Associates, Inc. Contract No. FD 2021-001 in the Amount of
$63,610 for Installation of a 24/7 Library Kiosk at the Fire Station 178 Project. (CITY/FIRE)
D8. Consideration to Reject Bids for the Traffic Signal Modification FY 21/22 Project as Non- Responsive
to the Needs of the City. (CITY)
D9. Consideration to Issue a Purchase Orderforthe Purchase of Itron Smart Meters,Current Transformers
and Test Switches from McAvoy and Markham Engineering and Sales in the Amount of$380,000 and
an Appropriation in the Amount of$380,000. (CITY)
D10. Consideration of a Contract with Envisionware, Inc. in an Amount Not to Exceed $188,050 for the
Purchase and Installation of a 24/7 Library Materials Kiosk to be Located at Fire Station 178. (CITY)
D11. Consideration of a Contract with HL Hitchcock Construction, Inc., in the Amount of $165,530 Plus a
15% Contingency in the amount of $24,830 from the LIVID 1 Fund (Fund 130) for the Almond Trail
Drainage Improvements Project. This Project is exempt from the requirements of the California
Environmental Quality Act(CEQA) per Government Code Section 15301 — Existing Facilities. (CITY)
D12. Consideration to Approve the Continued Use and Appropriation of Funds for an Amount Not to Exceed
$45,000 for Midwest Tape to Provide Digital Media Content Using the Hoopla Platform for FY
2023/2024. (CITY)
D13. Consideration of Amendment No. 1 to Contract No.2022-070 with Mariposa Landscapes, Inc.for LIVID
2 Parkway Paseo and Median Island Landscape and Irrigation Maintenance in an Amount Not to
Exceed $1,697,730. (CITY)
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D14. Consideration of Amendment No.3 to Contract CO 2020-030 with Mariposa Landscapes, Inc.for LMD
4R Parkway Paseo and Median Island Landscape and Irrigation Maintenance in an Amount Not to
Exceed $570,905. (CITY)
D15. Consideration of Amendment No. 03 to Professional Services Agreement (Contract No. C018- 122)
with Moffatt&Nichol,to Extend the Term of the Agreement for the Etiwanda Avenue Grade Separation
Project. (CITY)
D16. Consideration of Amendment No. 5 to Contract CO 18-030 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance of LMDs 6, 7, 8, 9, and 10 Parkways, Paseos, and Medians in
an Amount Not to Exceed $1,146,600. (CITY)
D17. Consideration of Amendment No. 6 to Contract CO 16-262 with BrightView Landscape Services for
Landscape, Irrigation, and Parks Maintenance for PD-85 Parks in an Amount Not to Exceed$323,800.
(CITY)
D18. Consideration of Amendment No. 6 to Contract CO 17-140 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance on the Haven Avenue and Foothill Boulevard Medians, in an
Amount Not to Exceed $297,570. (CITY)
D19. Consideration of Amendment No.6 to Contract CO 19-187 with West Coast Arborists, Inc.for Citywide
Tree Maintenance Services in an Amount Not to Exceed $1,630,660. (CITY)
D20. Consideration of Amendment No. 6 to the Professional Services Agreement with 360 Deep Cleaning
Services, LLC for Janitorial Services. (FIRE)
D21. Consideration of Amendment No. 7 to Contract CO 16-148 with BrightView Landscape Services for
Landscape, Irrigation, and Parks Maintenance for Landscape Maintenance District 1 Parks in an
Amount Not to Exceed $353,620. (CITY)
D22. Consideration of Amendment No. 7 to Contract CO 17-142 with Mariposa Landscapes, Inc. for
Landscape and Irrigation Maintenance for General Fund and LMD 3B Parkways and Medians, in an
Amount Not to Exceed$925,010. (CITY)
D23. Consideration of Amendment No. 8 to Contract CO 17-143 with Mariposa Landscapes, Inc. for Park
Mowing and Facility Landscape Maintenance in an Amount Not to Exceed $943,540 ($857,290 [City]
and $86,250 [Fire]). (CITY/FIRE)
D24. Consideration of Amendment No. 13 to Contract CO 2012-009 with BrightView Landscape Services
for Maintenance of Parkway, Paseo,and Median Landscapes within Landscape Maintenance Districts
1 and 5 in an Amount Not to Exceed $300,720. (CITY)
D25. Consideration to Accept the Emergency Management Performance Grant Revenue in the Amount of
$35,016, Awarded by the California Office of Emergency Services and Administered by the San
Bernardino County Fire Department, Office of Emergency Services for Fiscal Year 2022. (CITY/FIRE)
D26. Consideration to Accept the LMD-2 Victoria—Water Conservation/Landscape Renovation FY 20-21
Project as Complete (Contract No. 2021-022), File the Notice of Completion, and Authorize Release
of Retention and Bonds. (CITY)
D27. Consideration to Accept as Complete, File the Notice of Completion and Authorize Release of
Retention and Bonds for the Fiscal Year 2022/23 Local Slurry Seal Pavement Rehabilitation Project
(Contract No. 2022-144). (CITY)
D28. Consideration of the Fiscal Year 2022/23 Major Arterial Program, Award of Contracts with Sequel
Contractors, Inc.Totaling $2,467,373 for the Lemon Avenue Pavement Rehabilitation Project and the
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Banyan Street Pavement Rehabilitation Project, Authorization of a 10% Contingency for Both
Contracts, Rejection of Bids for the Hermosa Avenue Pavement Rehabilitation Project, Cancellation
of the Base Line Road Pavement Rehabilitation Project, and Appropriation of Funds in the Amount of
$1,247,100 From the Road Maintenance & Rehabilitation Fund (Fund 179) and the Measure I Fund
(Fund 177). These Projects are exempt from the requirements of the California Environmental Quality
Act (CEQA) per 14 CCR 15301 —Existing Facilities. (CITY)
D29. Consideration of a Purchase and Sale Agreement with Sandra L. Davis, as Successor in Interest to
Tony Beletrutti and Flora Beletrutti, Trustees Under Declaration of Trust Dated July 23, 1986, as
Amended June 28, 1988 and August 8, 1989 for the Acquisition of a Permanent Public Trail Easement
Located at 12089 Foothill Boulevard (Assessor's Parcel Number 0229-021-48) in Connection with the
Day Creek Channel Bike Trail Project. (CITY)
D30. Consideration to Adopt a Resolution Approving Salary Schedules for Job Classifications Employed by
the City for Fiscal Year 2023-24. (RESOLUTION NO. 2023-064) (CITY)
D31. Consideration to Approve Resolution Adopting a Memorandum of Understanding Between the Rancho
Cucamonga Fire Protection District and Rancho Cucamonga Fire Management Employees Group
Relative to Wages, Benefits, and Other Terms and Conditions for the Period of July 2023 through
June 2026, and Adoption of the Updated Salary Schedule for Fiscal Year 2023-2024. (RESOLUTION
NO. FD 2023-017 AND RESOLUTION NO. FD 2023-018) (FIRE)
MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Stickler, to approve Consent
Calendar Items D1 through D31,with an amendment to item D6 and Council Member Scott abstaining on item D3,
due to her employment with Southern California Gas Company. Motion carried 5-0.
E. CONSENT CALENDAR ORDINANCE(S) - SECOND READING/ADOPTION
None.
F. ADMINISTRATIVE HEARING ITEM(S)
None.
G. ADVERTISED PUBLIC HEARINGS ITEM(S) - CITY/FIRE DISTRICT
G1. Public Hearing to Consider a Resolution to Set Residential, Commercial, and Industrial Solid Waste
Collection Rates within the City of Rancho Cucamonga. (RESOLUTION NO.2023-062) (CITY)
City Manager Gillison introduced Linda Ceballos, Environmental Programs Manager,who provided the staff report
along with a PowerPoint presentation for item G1. Additional correspondence (rate adjustment protests) was
made available to the City Council and the public.
Council discussion ensued on State legislature mandates and their impacts on local economies.
Mayor Michael opened the Public Hearing.
Susan Olson thanked staff for a thorough presentation and spoke on Burrtec's customer service and lack of
information regarding stolen trash barrels and fees associated if any.
Michael Huffman, Burrtec Waste Industries, Inc., outlined the process of reporting stolen/damaged trash barrels
and how to have trash barrels replaced by Burrtec.
Mayor Michael closed the Public Hearing.
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MOTION: Moved by Council Member Hutchison, seconded by Council Member Stickler, to approve staff's
recommendation, adopt Resolution No. 2023-062, to set Residential, Commercial, and Industrial Solid Waste
Collection Rates within the City of Rancho Cucamonga. Motion carried 5-0.
G2. Public Hearing of the City of Rancho Cucamonga to Consider a Resolution to Order the Dissolution of
Landscape Maintenance District No. 5. and Authorization of an Appropriation in the Amount of $26,010.
(RESOLUTION NO. 2023-063) (CITY)
City Manager Gillison introduced Noah Daniels, Finance Director and Kelly Guerra, Special Districts Analyst,who
provided the staff report along with a PowerPoint presentation for item G2.
Council Member Hutchison asked staff if residents were currently paying into Landscape Maintenance District 1
and 5.
Finance Director Daniels confirmed that residents were paying into both LMD 1 and LMD 5.
Mayor Michael opened the Public Hearing.
There were no public communications.
Mayor Michael closed the Public Hearing.
MOTION: Moved by Mayor Pro Tern Kennedy, seconded by Council Member Scott, to approve staff's
recommendation and approve Resolution No. 2023-063, ordering the dissolution of Landscape Maintenance
District No. 5. and authorizing an appropriation in the amount of$26,010. Motion carried 5-0.
Mayor Michael announced Public Hearing Items G3,G4 and G5 would be presented and acted upon concurrently.
G3. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed
Annexation of Territory (Annexation No. 23-1, Assessor Parcel Number 0229-162-04, 0229-162-05,
0229-162-11, 0229-162-12, and 0229-162-13) into an Existing Community Facilities District, Calling a
Special Election, and Authorizing Submittal of Levy of Special Taxes to the Qualified Electors.
(RESOLUTION NO. FD 2023-014) (FIRE)
G4. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed
Annexation of Territory (Annexation No. 23-2, Assessor Parcel Number 0229-171-28) into an Existing
Community Facilities District, Calling a Special Election, and Authorizing Submittal of Levy of Special
Taxes to the Qualified Electors. (RESOLUTION NO. FD 2023-015) (FIRE)
G5. Public Hearing to Consider Adoption of a Resolution Making Determinations Regarding the Proposed
Annexation of Territory (Annexation No. 23-3, Assessor Parcel Number 0229-151-27) into an Existing
Community Facilities District, Calling a Special Election, and Authorizing Submittal of Levy of Special
Taxes to the Qualified Electors. (RESOLUTION NO. FD 2023-016) (FIRE)
City Manager Gillison introduced Darci Vogel, Fire Business Manager,who provided a verbal report for items G3,
G4 and G5.
Mayor Michael opened the Public Hearings.
There were no public communications.
Mayor Michael closed the Public Hearings.
MOTION: Moved by Council Member Scott, seconded by Council Member Hutchison, to approve Staff
recommendations for items G3, G4 and G5 and adopt Fire District Resolution Nos. FD 2023-014, FD 2023-015
and FD 2023-016. Motion carried 5-0.
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H. CITY MANAGERS STAFF REPORT(S)
H1. Consideration to Receive and File Quarterly Financial Update for the Third Quarter of the Fiscal Year
2022/23. (CITY/FIRE)
City Manager Gillison introduced Noah Daniels, Finance Director, who provided the staff report along with a
PowerPoint presentation for item H1.
City Manager Gillison spoke about budget/consumer trends, inflation, and economic contractions and the effects
on the local economy.
Mayor Michael spoke about the challenges in filling vacancies for personnel in the City and thanked employees
for their continued dedication to the community.
Mayor Pro Tern Kennedy addressed earlier comments about the lack of staffing at the RC Animal Shelter and
spoke on the difficulty in finding staff with experience in specialized animal care. Mayor Pro Tern Kennedy stated
that the City is continuously looking to fill the vacancies and is hopeful to return to normal operation hours in the
future.
The report was received and filed.
I. COUNCIL BUSINESS
11. COUNCIL ANNOUNCEMENTS
Council Member Hutchison reminded residents that fireworks are illegal in the City and invited the community to
enjoy a.fireworks display at the City's 4th of July Fireworks Spectacular event at Quakes Stadium.
Council Member Scott recognized Mayor Pro Tern Kennedy for recently receiving the 2023 Prism Award by
Soroptimist International of the Montclair-Inland Valley for her outstanding contributions to our communities,
students, and for her volunteer commitments.
12. INTER-AGENCY UPDATES
None.
J. CITY ATTORNEY ITEMS
City Attorney Ghirelli noted there was no reportable action taken during Closed Session held earlier that evening.
K. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None.
L. ADJOURNMENT
Mayor Michael adjourned the Council Meeting at 8:15 p.m.
Approv July 5, 2023
inda ro n, MM
"Cdler ervices Director
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