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HomeMy WebLinkAbout2024/01/31 - Agenda Packet - Special Meeting - Public Art CommitteeNOTICE OF SPECIAL MEETING PUBLIC ART COMMITTEE NOTICE IS HEREBY GIVEN that the Public Art Committee will hold a Special Meeting on Wednesday, January 31, at 5:30 pm at 10500 CIVIC CENTER DRIVE in the Rains Conference Room; the purpose of said special meeting is as noted on the attached agenda. ITEMS OF DISCUSSION •Oaths of Office for three (3) new committee member terms. •Consideration to approve the minutes of September 5, 2023. •Verbal update on the status of the Public Art Trust Fund. •Verbal update on current fiscal year public art projects and initiatives. •Verbal update on the proposed projects for Fiscal Year 2024/2025. •Verbal Update on the next Public Art Committee meeting date. Dated this 29 day of January, 2024. Katie Bailey Management Analyst II State of California ) County of San Bernardino ) ss. City of Rancho Cucamonga I hereby certify under penalty of perjury under the laws of the state of California that this notice was posted on January 29, 2024, and the foregoing is true and correct. Said notice was posted at the following location(s): •City Hall •Website Signed:_____________________________________ PUBLIC ART COMMITTEE AGEDA January 31, 2024 – 5:30 P.M. 10500 CIVIC CENTER DRIVE, RAINS CONFERENCE ROOM RANCHO CUCAMONGA, CA 91730 A. CALL TO ORDER A1. Roll Call: Bryan Dopp, Leslie Matamoros, Ebony McGee Andersen, Paula Pachon, and Ilianna Salas B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Public Art Committee on any item listed on the agenda. State law prohibits the Public Art Committee from addressing any issue not previously included on the Agenda. Public Art Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to three minutes per individual. C. COMMITTEE BUSINESS C1. C2. C3. C4. D. ADJOURNMENT CERTIFICATION I, Katie Bailey, Management Analyst II, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on January 29, 2024 at least Twenty-Four (24) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City's website. ________________________ Katie Bailey Public Art Committee Liaison City of Rancho Cucamonga Consideration to approve the minutes of September 5, 2023. Verbal update on the status of the Public Art Trust Fund. Verbal update on current fiscal year public art projects and initiatives. Verbal update on the proposed projects for Fiscal Year 2024/2025. Verbal update on the next Public Art Committee meeting date.C6. C5. Oaths of office for Committee Members Matamoros, McGee Andersen, and Salas PUBLIC ART COMMITTEE MINUTES September 5, 2023 at 5:30 p.m. A.CALL TO ORDER The City of Rancho Cucamonga Public Art Committee held a regular meeting on Tuesday, September 5, 2023 in the Serrano Conference Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Chair Leslie Matamoros called the meeting to order at 5:40 p.m. Present: Committee Members Bryan Dopp, Paula Pachon, Jaymie Leslie, John Machado, and Leslie Matamoros Also Present: Katie Bailey, Management Analyst II and Morgan Chavez, Management Aide B.PUBLIC COMMUNICATIONS No public communications were made. C.COMMITTEE BUSINESS C1. Consideration to approve the minutes of June 6, 2023 MOTION: Moved by Bryan Dopp seconded by Paula Pachon to approve meeting minutes of June 6, 2023. Motion carried 3-0 (AYES: Dopp, Pachon, and Matamoros. NOES: None; ABSTAIN: Leslie and Machado; ABSENT: None) C2. Update on the Status of the Public Art Fund. MOTION: N/A Katie Bailey, Management Analyst II, provided an update on the status of the Public Art Fund balance - total $589,677.15 - and let committee members know that we were working on a system to better track potential funds for the trust. C3. Update on the Call for Artist Software MOTION: N/A Morgan Chavez, Management Aide, and Katie Bailey, Management Analyst II, provided an update on the use of a Call for Artist Management Software called CaFE. Staff shared that this software would help to streamline the Call for Artists process for both artists and reviewers. Staff also shared that an artist information session and training would be held to help train artists, applying for the upcoming Mini Mural Project, on how to create a CaFE account and submit an application through CaFE. Discussion followed on best practices for supporting artists that hadn't used the software before and it was recommended that Staff send out an email to the artists listserv to let them know that we would be using the software to eliminate issues before the Call for Artist Closed. 2 Respectfully submitted, _________________________________ Katie Bailey Public Art Committee Staff Liaison C4. Update on the Mini Mural Project. MOTION: N/A Katie Bailey, Management Analyst II, shared an update on the upcoming mini mural project, letting Committee members know that the Call for Artist would be launching on September 20 for the five, mini mural sites. Discussion followed on best practices for prepping the sites for mural installation and the Committee recommended that the City complete the site prep, which includes cleaning and priming the directional markers for the artists to ensure that the process is completed consistently and in a way that will increase longevity of the art. C5. Update on California Arts Council Fellowship opportunity. MOTION: N/A Katie Bailey, Management Analyst II, shared with the Committee the City's intention to submit an application for a California Arts Council Fellowship, to support capacity building for the RC Public Art Program. The Committee was supportive of the application and discussion ensued on the projects that the Fellow would support, if awarded. Staff also shared that they would hear back on whether or not the City was selected in October or November, 2023. C6. Update on Utility Box Beautification Program MOTION: N/A Morgan Chavez, Management Aide, and Katie Bailey, Management Analyst II, shared the final designs for the Fiscal Year 2022/2023 Utility Box Project and the timeline for installation. Staff shared that the process was delayed as they worked with artists to finalize file types and schedule installation with the vendors. C7. Update on the Temporary Community Art Project MOTION: N/A Katie Bailey, Management Analyst II, shared an update on the latest mock ups for the Temporary Art Installation structure. Staff shared that they are working to have the designs and fabrication completed before the end of the Fiscal Year and asked for feedback on the current design. Committee members shared feedback that the design should incorporate a ledge of cover over the art installations to limit the risk of damage from weather or animals perching on top of the structure. C8. Update on the next meeting date. MOTION: N/A Katie Bailey, Management Analyst II, shared that the next Public Art Committee Meeting would be held on December 5, 2023. Public Art Committee Minutes September 5, 2023 Chair Leslie Matamoros adjourned the meeting at 6:41 P.M.