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Home My WebLink About2024/04/11 Library Board of Trustees Agenda CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES REGULAR MEETING AGENDA APRIL 11 , 2024 COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA 6:00 P.M. - CALL TO ORDER Pledge of Allegiance Roll Call: President, Riley Wells President Pro Tem, Christine DeVries Board Member, William Diepenbrock Board Member, Eva Miller Board Member, Laurel Rice A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed or not listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not on the agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Library Board of Trustees and not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. B1. Consideration of Meeting Minutes for the Regular Meeting of February 1, 2024. CITY OF RANCHO CUCAMONGA THURSDAY, APRIL 11 , 2024 LIBRARY BOARD OF TRUSTEES AGENDA B2. Consideration of Meeting Minutes for the Regular Meeting of March 7, 2024. C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. C1. Verbal Report— General Library Update. Presented by Wess Garcia, Library Director. C2. Verbal Report — Children's Services, Adult Services and Library Programming. Presented by Cara Vera, Deputy Library Director. C3. Verbal Report - Archibald Library Relocation Update. Presented by Cara Vera, Deputy Library Director. C4. Verbal Report — Second Story and Beyond' Update. Presented by Margo Mullen, Head of Museum Services. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. D1. Consideration to approve Unaccompanied Child Policy. D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. ADJOURNMENT I, Jennifer Palacios, Executive Assistant II of the City of Rancho Cucamonga Public Library, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on Thursday, April 04, 2024 at least seventy-two (72) Page 2 of 3 CITY OF RANCHO CUCAMONGA THURSDAY, APRIL 11 , 2024 LIBRARY BOARD OF TRUSTEES AGENDA Jen fer P acios Library Executive Assistant II City of Rancho Cucamonga If you need special assistance or accommodations to participate in the meeting, pursuant to the Americans with Disabilities Act, please contact Library administration at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Mission Statement Igniting Curiosity Transforming Lives Creating Community Page 3 of 3 Thursday, February 1 , 2024 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, February 1, 2024, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. President Riley Wells called the meeting to order at 6:01 p.m. Present were Members De Vries, Diepenbrock and Rice. Also present were: Wess Garcia, Library Director, Angelica Trummell, Library Services Manager, Jason Castellanos, Technology Supervisor and Jennifer Palacios, Executive Assistant II. A. PUBLIC COMMUNICATIONS None. B. CONSENT CALENDAR B1. Consideration of Meeting Minutes for the Regular Meeting of December 7, 2023. MOTION: Moved by Member Diepenbrock, seconded by Member Rice, to approve Consent Calendar Item B1. Motion carried 3-1-1 with Member DeVries abstain and Member Miller absent. C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Verbal Report - General Library Update. Presented by Wess Garcia, Library Director. Library Director Garcia presented an oral library services update report. C2. Verbal Report - Children's Services, Adult Services and Library Programming. Presented by Angelica Trummell, Library Services Manager. Library Services Manager Trummell presented an oral report about upcoming library service programs. C3. Library Use Metrics Report. Presented by Jason Castellanos, Technology Supervisor. Technology Supervisor Castellanos presented shared information from the Library Use Metrics for October— December 2023. D. BOARD BUSINESS D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) ITEM B1 - 1 Thursday, February 1 , 2024 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F. ADJOURNMENT President Wells adjourned the meeting at 7:00 p.m. to March 7, 2024. Respectfully submitted, Jennifer Palacios Library Executive Assistant II ITEM B1 - 2 Thursday, March 07, 2024 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES CALL TO ORDER The regular meeting of the Library Board of Trustees was cancelled on Thursday, March 7, 2024, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Present were Jennifer Palacios, Executive Assistant 11. A. PUBLIC COMMUNICATIONS Jennifer Palacios, Executive Assistant 11 announced the regular Rancho Cucamonga Public Library Board of Trustees meeting scheduled for Thursday, March 7, 2024, in the Council Chambers, located at 10500 Civic Center Drive, Rancho Cucamonga, California has been cancelled. The next regular meeting is scheduled for Thursday, April 4, 2024, at 6:00 p.m. Said meeting will be held at 10500 Civic Center Drive, Rancho Cucamonga, California. B. CONSENT CALENDAR B1. Consideration of Meeting Minutes for the Regular Meeting of February 1, 2024. C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Verbal Report - General Library Update. Presented by Wess Garcia, Library Director. C2. Verbal Report - Children's Services, Adult Services and Library Programming. Presented by Cara Vera, Deputy Library Director. C3. Verbal Report-Archibald Library Relocation Update. Presented by Cara Vera, Deputy Library Director. D. BOARD BUSINESS D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F. ADJOURNMENT Rancho Cucamonga Public Library Board of Trustees had been cancelled and rescheduled for April 4, 2024. ITEM B2 - 1 Thursday, March 07, 2024 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES Respectfully submitted, Jennifer Palacios Library Executive Assistant II ITEM B2 - 2 RANCHO . . LIBRARY DATE: April 11, 2024 TO: Rancho Cucamonga Library Board of Trustees FROM: Wess Garcia, Library Director SUBJECT: Consideration and Discussion Regarding Updates to the Unaccompanied Child Policy RECOMMENDATION: Staff recommends the Library Board of Trustees adopt the proposed changes to the Library's Unaccompanied Child Policy. BACKGROUND: In April 2019, an update to the Unaccompanied Child Policy was approved by the Library Board of Trustees. The current policy addresses access to general library services for minors. The policy identifies age limits for children to safely visit library spaces and safety protocols for staff. ANALYSIS: As Second Story and Beyond' (SSAB) services launch in May 2024, the revisions identify age limits required for admission to the SSAB space. Due to the types of play, admissions to the space require a waiver of liability to be acknowledged and accepted by adults/parents/caregivers for themselves and on behalf of children/youth in their party through the ticketing system. Acknowledgment and acceptance/approval of the waiver of liability must be completed by an adult/caregiver. The recommended updates include changes that will have a positive impact on Second Story and Beyond' services and update the current Unaccompanied Child Policy. FISCAL IMPACT: None. ATTACHMENT(S): Attachment 1 —Current Unaccompanied Child Policy Attachment 2 — Revised Unaccompanied Child Policy Ae RANCHO CBC AMON RY SERVICES ITEM D1 - 1 1�� + Rancho Cucamonga Public Library Unaccompanied Child Policy 1 AVCH _ (;UCAMONGA Adopted by Library Board of Trustees: 4/4/2019 LFBRARV SERVICES The Rancho Cucamonga Public Library is committed to providing a safe and welcoming environment for all Library users. Library facilities are public buildings that are open to all. Parents and caregivers should use the same precautions for ensuring a child's safety as in any other public location. Parents and caregivers are solely responsible for the welfare and behavior of children using the Library. Children under age 12 must always be accompanied by a parent or responsible caregiver(age 14 and older) while in the Library. If the children's area and adult area are separate or on separate floors, the caregiver must stay with the child. When staff become aware that a child under the age of 12 has been left unsupervised in the Library, staff will stay with the child while they attempt to locate the child's caregiver. If Library staff cannot locate the child's parent or caregiver, the Sherriff's Department will be notified and asked to assume care of the child. ATTACHMENT 1 ITEM D1 - 2 ® Rancho Cucamonga Public Library Unaccompanied Child Policy RANCHO Adopted by Library Board of Trustees: CUCAMONGA LIBRARY SERVICES The Rancho Cucamonga Public Library is committed to providing a safe and welcoming environment for all Library users. Library facilities are public buildings that are open to all. Parents and caregivers should use the same precautions for ensuring a child's safety as in any other public location. Parents and caregivers are solely responsible for the welfare and behavior of children using the Library. Children under age 12 must always be accompanied by a parent or responsible caregiver(age 14 and older) while in the Library. For their safety, when visiting the Second Story and Beyond', children under 18 years of age must be accompanied by parent/caregiver. Adults 18 years of age and over, must be accompanied by a child 12 years of age and younger. Exceptions may apply for classes and summer camps; to be determined by staff. If the children's area and adult area are separate or on separate floors, the caregiver must stay with the child. When staff become aware that a child URder the age of 12 has been left unsupervised in the Library or Second Story and Beyond°, staff will stay with the child while they attempt to locate the child's caregiver. If Library staff cannot locate the child's parent or caregiver, the Sherriff's Department will be notified and asked to assume care of the child. ATTACHMENT 2 ITEM D1 - 3