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Home My WebLink AboutCO FD 2025-001 - UKG Kronos Systems LLCDocusign Envelope ID: 37B171B3-9EA9-4594-8OB2-E3363A8EO177 0 0 vl<G Quote#: 11'-315861 Expires: 28 Feb, 2025 Sales Executive: David Weeks i ra Customer Legal r1ame: Customer Legal Address: 10500 CIVIC CENTER DR, RANCHO CUCAMONGA, CA 9172 0807 USA I DISTRICT 10500 CIVIC CENTER DR RANCHO CUCAMONGA, CA 91729-0807 USA Rmcho Cucmonga Fire ProWetion District CONTRACT NO. COM-1-025- 001 Ship To: RANCHO CUCAMONGA FIRE PROTECTION DISTRICT 10500 CIVIC CENTER DR RANCHO CUCAMONGA, CA 91729-0807 USA MfI1Mf*Xft—*n1 FFIRW40F Ship to Phone: (949) 439-2477 Ship to Mobile: Contact: Chad Comeau Ship Method: FedEx round Freight Term: Prepay & Add Renewal Term: 12 months Payment Terms: Net 30 Days UKG UKG Kronos Systems LLC 900 ChOrnsford Street Lowefl, MA 01951 Docusign Envelope ID: 37Bl7lB3-9EA9-4594-8OB2-E3363A8EO177 ouote#: Q-315861 Page 2/4 Submc6pfiunServlces Billing Frequency: Annual in Advance One ThomSetup Fee Billing Frequency: Billed 100% upon signature of the order form One Time Setup Fees USID 0.00 Professional Servimem-BWffl As YOU Go Services Quote Surnmary Total Monthly eaanand Equipment Rental Fees | uso1,5nzoo Total One Time Fees I USE) O00 Byordering Te|eStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing TeleStaff Applications in the Kronos Private Cloud (KPC) to use of the TeleStaff Cloud Applications in the Google Cloud Platform (GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty (60) days after go -live of the TeleStaff Cloud Applications set forth on this Order in GCP, but in no event beyond December 31, 2025, UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form, commencing on the Billing Start Date, As of the Billing Start Date, UKG will credit any pre -paid but unused TeleStaff Applications in the KPC and apply such credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications inthe KPCfees until the Te|e9tsffCloud Billing Start Date. The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date. ^^KG uKG Kronos Systemuc y00Chelmsford Street Lowell,wm01851 Docusign Envelope ID: 37Bl7lB3-9EA9-4594-8OB2-E3363A8EO177 0unte#Oa15861 Page 3/4 After the Initial Term, the Subscription Fee shall increase per annurn by the Uplift amount set forth above GENERALTERN8: This Order is subject to and governed by the terms and conditions of UKG's Master Services Agreement ("Agmement")located at: wvmm,uhgoom/mae UKG will provide the Services in accordance with the Services Descriptions and Statements of Work ("SOW') located at the following link, except if an SOW is attached to this Order, then the attached SOW shall control over the link SOW: wvmw.ukgoom/aemioea'deaoriptions All Customer Data (as defined in the Agreement) will be secured and protected as set forth in the Technical and Organizational Measures ofUKG'eData Processing Addendum. Any personal data provided toUKGthrough the Subscription Services will be processed in accordance with UKG'a Data Processing Addendum located at: wvmm.uhgcom/ukg-unified-dpa ~KG uKG Kronos Systems uc900Chelmsford Street Lowell, MA 01851 ouuueignEnvelope ID: a/o17la3-eeAo-4nn4-aoao-EsoaaAeeo1r7 Quote*: Q-315861 Page 4/4 |NWITNESS WHEREOF, the parties have caused this Order to be executed bytheir authorized representatives and shall be effective as of the date of the last signature below. RANCHO CUCAMONGA FIRE PROTECTION UKG Kronos Systems LLC DISTRICT Doc��*� ��*� P Signature: Signature: ------ A-BF=BeA41A Mike mcc]iman Erica ouknwski Name: Name: rire chief sr order processing Analyst Title: Title:' 3/6/2025 | 1:02 Pm PST 3/I0/2025 | I1:09 »m EDT The monthly price onthis Order has been rounded totwo decimal places for display purposes. Asmany oseight decimal places may be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the term. If you are tax exempt. please email a copy ofyour "Tax Exempt Certificate" toalong with the quote number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer's UKSis aligning our product brand and announcing that the UKGDimanaiunsOand UK3Pm@solutions will beone product suite under the name UKG Pro. Click here to learn more and view examples of current to future names ~^KG umsKromosSystems uc 90mChelmsford Street Lowell, mmoza1 oonuoignEnvelope ID: arBlr1eo-9Exo-4nV*-8002-EaasoAosn17r This State ment of Work (SOW) outlines the scope of services to be provided byUK5forth eProfession a|ServiceWinthe corresponding Order and is subject tothe terms and conditions set forth in the UK5 Master Services Agreement(yNSA) or such other existing underlying agreement between Parties. The scope of services described herein are time and materials and fixed price based and subject to the same terms and conditionsasthe corresponding Order. Unlessotherwise defined herein,wordsand expressions defined in the Order shall have the same meaning in this Statement of Work. In the event ofa conflict or discrepancy between the terms in this SOW and the MSA, the MSA shall prevail. 1. Professional Services inScope The Customer has engaged UKG to provide the following Professional Services: UKGvviU: � Conversion ofUKGTeleStaffinthe KmnosPrivate Cloud toUK5Te|eStadfCloud inthe Goog|eCloud Platform. o Gnog|e Cloud Platform environments: (1) Production and (l} Development (Non - Production). ° Professional Services Scope: Migration toTe|esta{f n Project management sufficient to organize UKG project resources. Cloud (fixed fee) n Project Kickoff Call. o System Overview Call. o Testing Support, o GoLive Support. o Single Sign On(SSO)VKGwill configure and test 5AML2.0 toenable S3Ofor UKGTe|eStaff Cloud. UKGassumes the customer will configure their Identity Provider (|DP) 2- Service Parameters The following parameters provide an additional set of considerations as it applies to the Project and Professional Services described inthis document: 0 The target duration for this project is 8-10 working weeks. ° Solution Assumptions: Project Assumptions n Conversion to UKGTe|e8affCloud does not include customizations (outside of the scope listed above), configuration, new features, or functionality other than what is required by the new version. ° Any stated project duration is for guidance only and expected to be as set out in this S0VV based upon UKG's experience with UKG customers and solutions. Scope changes are subject to review and may impact the project duration and cost. If additional work beyond the initial scope of this SOW is needed' a separate Service Request will be required. Scope Changes and ° If the Customer requires services not specified in this SOW, those services will be scoped based upon Pricing complexity and billed at the then current rate. ° UKG will not be responsible for troubleshooting Subscription Service(s), interfaces or hardware not provided byUKG. ° UKGsquoted pricing does not include the Excluded Items set out inthis SOW. Docusign Envelope ID: 37B171B3-9EA9-4594-80B2-E3363A8E0177 • Both UKG and the Customer's project team will complete assigned tasks by mutually agreed upon due dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer's failure to provide adequate resources for the project or complete tasks promptly. • UKG will communicate with the Customer's project manager, the appointed point of contact for Customer on this project. The Customer's project manager will be responsible for all communications Customer Tasks and and project management among all Customer parties (staff, vendors, consultants) and for the Communication escalation and resolution of any issues for the Customer. • All project tasks are completed through UKG's remote deployment model unless otherwise mutually agreed to in advance or via an authorized service request or work order. Travel expenses are not included and will be invoiced separately as incurred. 3. Service Requests Requests for changes to this SOW, additional scope, or activities outside of this planned project scope must be submitted to the UKG project manager in writing or in the form of an electronic service request. The following excluded items are considered out of scope and will require a service request ("Excluded Items"): • Material changes in the defined scope or effort • Material changes in the number or type of work items to meet the defined scope of effort. • Changes to the project remote delivery model • Changes to the project duration UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform the requested work once the service request has been completed and signed by the Customer.