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HomeMy WebLinkAboutCO 2025-051 - Overhead Door Company of the Inland Empire CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT OVERHEAD DOOR COMPANY OF THE INLAND EMPIRE FOR STATION 177 APPARATUS BAY DOOR REPLACEMENT (PW 2024-164) AWARD DATE: April 28, 2025 City of Rancho Cucamonga CONTRACT NUMBER 2025-051 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 10500 Civic Center I Rancho Cucamonga, CA 91730 I 1-909-477-2700 I www.CityolRC.us 12/17/2024 Overhead Door Company of the Inland Empire ("Contractor" or "bidder") Attn: Richard Williams 12401 South La Cadena Drive Colton, CA, 92324 SUBJECT: REQUEST FOR OPEN MARKET PUBLIC WORKS BID Station 177 Apparatus Bay Door Replacement ($60,000 or less) Project No. PW 2024-164 Dear Overhead Door Company of the Inland Empire: The City of Rancho Cucamonga invites your proposal for providing Station 177 Apparatus Bay Door Replacement within the City of Rancho Cucamonga. This is a request for an informal bid made pursuant to Public Contract Code Section 22032(a) and R.C.M.C Section 3.08.11 0.B.1. Your proposal must actually be received in the City's Department of Public Works, attention: Anthony Stempinskl, 8794 Lion Street, Rancho Cucamonga, CA, 91730, on or before 2:00 p.m. on January, 06, 2024. The City's time stamp shall be conclusive as to the date and time of receipt. Contractor assumes all risk of untimely or lack of receipt for bids not personally and timely delivered as required above. Late bids will not be opened and will be returned. GENERAL SCOPE OF WORK: Contractor/bidder shall furnish all necessary labor, tools, materials, appliances, and equipment to complete the Project as described in the Scope of Work and Service requirements ("Work" or "Services"), including, but not necessarily limited to: 1.Coordination and management of the Services required, including review of the Project site, improvement plans, specifications and special provisions, if any. 2.Inspection of the Work on the Project before, during and/or after construction to ensure conformance with Federal, State and City statutes, regulations, ordinances, guidelines, applicable standards, specifications, plans, laws and accepted standard construction practices. 3.The keeping of proper records and reports, photographs and videos, including but not limited to, certifications of compliance, submittals, shop drawings, materials reports, and other related documents received. Contractor shall deliver documents to the City when generated, prepared or received. 4.Designation of a person or persons fully qualified to perform the Services. 5.Attend any meetings that the City deems necessary. 6.Installation of new apparatus bay door at fire station 177, project includes removal and disposal of existing damaged door. 7.Performance of the Work in compliance with the Standard Plans for Public Works Construction, Latest Edition with Supplements published by the American Public Works Association; the City of Rancho Cucamonga Standard Drawings, Latest Edition, and the attached specifications, all of which are hereby incorporated into this Request for Bid along with the agreement (if any) that is awarded as a result of this Request. Any Scope of Services, Contingencies, Special Instructions and/or Terms and Conditions applicable to this Proposal and any Purchase Order created thereafter, are also incorporated by reference herein, and shall Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 4/28/2025 | 1:04 PM CDT Richard Williams Operations Manager 4/28/2025 | 2:08 PM PDT Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Docusign Envelope ID: 662EEDF7-5D11-4843-82B6-15966C4D5555 Electronic Record and Signature Disclosure Certificate Of Completion Envelope Id: 662EEDF7-5D11-4843-82B6-15966C4D5555 Status: Completed Subject: Complete with Docusign: Station 177 Apparatus Bay Door Replacement Bid CO 2025-051 (DocuSign).pdf Source Envelope: Document Pages: 21 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Paige Eberle AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) paige.eberle@cityofrc.us IP Address: 10.101.81.9 Record Tracking Status: Original 4/28/2025 10:56:32 AM Holder: Paige Eberle paige.eberle@cityofrc.us Location: DocuSign Signer Events Signature Timestamp Richard Williams richard@iohd.com Operations Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 104.172.64.11 Sent: 4/28/2025 11:02:40 AM Viewed: 4/28/2025 11:04:17 AM Signed: 4/28/2025 11:04:28 AM Electronic Record and Signature Disclosure: Accepted: 4/28/2025 11:04:17 AM ID: a30a2f9f-4241-4268-9dad-a6021b3ffd26 Neil Plummer neil.plummer@cityofrc.us Director of Public Works City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 4/28/2025 11:04:30 AM Viewed: 4/28/2025 2:08:09 PM Signed: 4/28/2025 2:08:34 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp City Clerk Services Department clerkcontracts@cityofrc.us City Clerk City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 4/28/2025 2:08:36 PM Viewed: 4/28/2025 3:21:22 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/28/2025 11:02:40 AM Certified Delivered Security Checked 4/28/2025 3:21:22 PM Signing Complete Security Checked 4/28/2025 2:08:34 PM Completed Security Checked 4/28/2025 3:21:22 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Cucamonga City Clerk's Office (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/22/2022 12:08:29 PM Parties agreed to: Richard Williams, Richard Williams Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Cucamonga City Clerk's Office: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jasmin.oriel@cityofrc.us To advise City of Rancho Cucamonga City Clerk's Office of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at jasmin.oriel@cityofrc.us and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Cucamonga City Clerk's Office To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Cucamonga City Clerk's Office To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Cucamonga City Clerk's Office as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Cucamonga City Clerk's Office during the course of your relationship with City of Rancho Cucamonga City Clerk's Office. Electronic Record and Signature Disclosure Certificate Of Completion Envelope Id: 020A0D09-39B6-4BFB-9F9E-D2B0FE11F437 Status: Completed Subject: Complete with Docusign: Guardrail Replacement at Five Locations CO 2025-047 DocuSign.pdf Source Envelope: Document Pages: 53 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Paige Eberle AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) paige.eberle@cityofrc.us IP Address: 199.201.174.250 Record Tracking Status: Original 4/15/2025 5:21:55 PM Holder: Paige Eberle paige.eberle@cityofrc.us Location: DocuSign Signer Events Signature Timestamp Brenton Gentry brenton@gentrygeneral.com President & CEO Gentry General Engineering Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.93.132.9 Sent: 4/15/2025 5:26:26 PM Viewed: 4/16/2025 11:32:20 AM Signed: 4/16/2025 11:33:18 AM Electronic Record and Signature Disclosure: Accepted: 4/16/2025 11:32:20 AM ID: d5e5ac8c-8b78-4040-a2be-f664fefef148 Neil Plummer neil.plummer@cityofrc.us Director of Public Works City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 4/16/2025 11:33:19 AM Resent: 4/28/2025 10:56:10 AM Viewed: 4/28/2025 2:09:04 PM Signed: 4/28/2025 2:09:22 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp City Clerk Services Department clerkcontracts@cityofrc.us City Clerk City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 4/28/2025 2:09:23 PM Viewed: 4/28/2025 5:10:57 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/15/2025 5:26:26 PM Certified Delivered Security Checked 4/28/2025 5:10:57 PM Signing Complete Security Checked 4/28/2025 2:09:22 PM Completed Security Checked 4/28/2025 5:10:57 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Cucamonga City Clerk's Office (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/22/2022 12:08:29 PM Parties agreed to: Brenton Gentry, Brenton Gentry Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Cucamonga City Clerk's Office: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jasmin.oriel@cityofrc.us To advise City of Rancho Cucamonga City Clerk's Office of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at jasmin.oriel@cityofrc.us and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Cucamonga City Clerk's Office To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Cucamonga City Clerk's Office To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Cucamonga City Clerk's Office as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Cucamonga City Clerk's Office during the course of your relationship with City of Rancho Cucamonga City Clerk's Office.