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HomeMy WebLinkAbout2025/09/04 Library Board of Trustees Agenda LIBRARY BOARD OF TRUSTEES REGULAR MEETING AGENDA SEPTEMBER 4, 2025 COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA 6:00 P.M. – CALL TO ORDER Pledge of Allegiance Roll Call: A. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed or not listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not on the agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are to be limited to three (3) minutes per individual. All communications are to be addressed directly to the Library Board of Trustees and not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting. For more information, refer to the Rules of Decorum and Order (Resolution No. 2023-086) located in the back of the Council Chambers. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. B1. Consideration of Meeting Minutes for the Regular Meeting of August 7, 2025. President, Christine DeVries President Pro Tem, William Diepenbrock Board Member, Eva Miller Board Member, Laurel Rice Board Member, Riley Wells THURSDAY, SEPTEMBER 4, 2025 LIBRARY BOARD OF TRUSTEES AGENDA Page 2 of 3 C.LIBRARY DIRECTOR’S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. D.BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F.ADJOURNMENT I, Jennifer Palacios, Executive Assistant II of the City of Rancho Cucamonga Public Library, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on Friday, August 29, 2025 at least seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California and on the City’s website. C1. Verbal Report – General Library Update. Presented by Wess Garcia, Library Director. C2. Verbal Report – Children’s Services, Adult Services and Library Programming. Presented by Cara Vera, Deputy Director of Library Services. C3. Verbal Report – 2025 Summer Reading Program. Presented by Brittany Garcia, Adult and Teen Services Supervisor. D1. Consideration to Approve and Recommend to City Council the Naming of the Relocated Archibald Library in Honor of Diane Williams. Presented by Wess Garcia, Library Director. D2. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) E.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING THURSDAY, SEPTEMBER 4, 2025 LIBRARY BOARD OF TRUSTEES AGENDA Page 3 of 3 Mission Statement Igniting Curiosity Transforming Lives Creating Community Jennifer Palacios Library Executive Assistant II City of Rancho Cucamonga If you need special assistance or accommodations to participate in the meeting, pursuant to the Americans with Disabilities Act, please contact Library administration at (909) 774-3940. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Thursday August 7, 2025 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, August 7, 2025, in the Tri-Communities Conference Room at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. President, Christine DeVries called the meeting to order at 6:01 p.m. Present were Members DeVries, Diepenbrock, Miller, Rice and Wells. Also present were: Wess Garcia, Library Director, Angelica Trummell, Library Services Manager, Brittany Garcia, Adult and Teen Services Supervisor, and Avianca Ortiz, Circulation Supervisor. A.PUBLIC COMMUNICATIONS None. B.CONSENT CALENDAR B1. Consideration of Meeting Minutes for the Regular Meeting June 5, 2025. MOTION: Moved by Member Diepenbrock, seconded by Member Wells, to approve Consent Calendar Item B1. Motion carried 5-0-0. C.LIBRARY DIRECTOR’S STAFF REPORTS D.BOARD BUSINESS C1. Verbal Report - General Library Update. Presented by Wess Garcia, Library Director. Library Director Garcia presented an oral library services update report. C2. Verbal Report - Children’s Services, Adult Services and Library Programming. Presented by Angelica Trummell, Library Services Manager. Library Services Manager Trummell presented an oral report about upcoming library service programs. C3. Library Use Metrics Report and Randall Lewis Second Story and Beyond® Metrics Report. Presented by Wess Garcia, Library Director and Brittany Garcia, Adult and Teen Services Supervisor. Library Director, Wess Garcia and Adult and Teen Services Supervisor, Brittany Garcia presented shared information from the Randall Lewis Second Story and Beyond® for July 2024 – June 2025 and Library Use Metrics for March – June 2025. D1. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) Boardmember Miller has begun volunteering with the Friends of the Library Bookstore at Archibald Library. The Board expressed appreciation for her continued support of library programs. ITEM B1 - 1 Thursday August 7, 2025 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES MEETING MINUTES President Pro Tem Diepenbrock expressed enthusiasm for the upcoming 2025 Summer Reading Program presentation, scheduled for September 4, 2025. F.ADJOURNMENT President DeVries adjourned the meeting at 7:38 p.m. to September 4, 2025. Respectfully submitted, Jennifer Palacios Library Executive Assistant II Boardmember Wells will be absent from the September 4, 2025, meeting. Boardmember Miller will be absent from the October 2, 2025, meeting. President Pro Tem Diepenbrock will be absent from the November 6, 2025, meeting. President DeVries will be absent from the February 5, 2026, meeting. E.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING ITEM B1 - 2 RANCHO CUCAMONGA LIBRARY SERVICES RECOMMENDATION: Staff recommends the Library Board of Trustees approve a recommendation to City Council to name the relocated Archibald Library the Diane Williams Library at Lions Center or the Diane and Paul Williams Library at Lions Center. BACKGROUND: The City of Rancho Cucamonga is in the process of relocating the existing Archibald Library to the City-owned facility at Lions Center East and West, currently referred to as the Westside Library Expansion Project. As the Archibald Library will no longer be located on Archibald Avenue, the change in location may confuse visitors. Per the Naming of Parks and Facilities Policy (Policy) section C.2, “First preference is to provide easy and recognizable reference for City residents based on the location and the designated function of the park or facility” and “If the park site or facility is near a geographical landmark it may be named for that landmark if it is not adjacent to a school site.” This newly renovated, state-of-the-art library will feature expanded community spaces, a larger Library of Things collection, and outdoor event areas designed to promote learning, engagement, and accessibility for all residents. The location will be adjacent to the Lions Park and will provide ample space for greater outdoor programming. ANALYSIS: Diane Williams served the community of Rancho Cucamonga for over 28 years, including seven consecutive terms on the City Council. She helped found the Friends of the Library which marked the start of the successful effort to break away from the county library system and form a city library. She remained an active member and served as the former President of the Friends of the Library, where she championed numerous efforts to increase public access to literacy and educational resources. Williams' leadership helped guide Rancho Cucamonga through significant phases of growth, and her passion for inclusive, community-oriented spaces left an impact on public programs, particularly in education and culture. According to the Policy, commemorative naming may be granted to individuals who have made “distinguished and significant contributions to the community that resulted in positive, lasting impacts”. Additionally, for elected officials, commemorative naming is eligible one year after their term ends, unless waived by the City Council under extenuating circumstances. Diane Williams retired from the City Council in 2018, meeting the timing and eligibility requirements. DATE: September 4, 2025 TO: Rancho Cucamonga Library Board of Trustees FROM: Wess Garcia, Library Director SUBJECT: Consideration to Approve and Recommend to City Council the Naming of the Relocated Archibald Library in Honor of Diane Williams. ITEM D1 - 1 RANCHO CUCAMONGA LIBRARY SERVICES Recommending the naming of the relocated Archibald Library after Diane Williams recognizes her legacy and aligns with the City’s values of service, education, and inclusivity. It would also ensure that future generations are reminded of her contributions and the importance of civic leadership in shaping Rancho Cucamonga’s future. In alignment with the City’s Naming of Parks and Facilities Policy (Policy), the proposed naming of the Archibald Library to either the Diane Williams Library at Lions Center or the Diane and Paul Williams Library at Lions Center meets the commemorative naming guidelines outlined in the Policy. FISCAL IMPACT: There are no fiscal impacts related to naming the relocated Archibald Library. COUNCIL MISSION / VISION / VALUE(S) ADDRESSED: Recommending the naming of the relocated Archibald Library to the Diane Williams Library at Lions Center or Diane and Paul Williams at Lions Center aligns with building a preserving a family- oriented atmosphere, relentless pursuit of improvement, and providing and nurturing an excellent quality of life for all – all of which are exemplified by Diane Williams’ decades of service, advocacy for education, and unwavering commitment to the Rancho Cucamonga community. ATTACHMENTS: Attachment 1 - Naming of Parks and Facilities Policy ITEM D1 - 2 ATTACHMENT 1 CITY OF RANCHO CUCAMONGA Naming of Parks and Facilities Policy PAGE:Page 1 of 5 November 1, 2011 October 17, 2011 October 2, 2024 EFFECTIVE: APPROVED: REVISED: A. PURPOSE The following policy is to be used in the naming of parks, facilities and facility amenities owned by the City of Rancho Cucamonga. To ensure that parks, facilities and amenities paid for and operated by public funds have clear guidelines for establishing names and identity, this policy establishes uniform and consistent evaluation of dedication and naming requests and to ensure that this honor is bestowed in an equitable manner and based on common criteria supported by compelling reasons. All naming must be congruent with overall strategic mission, vision and values for the City of Rancho Cucamonga. Final approval of all naming is the responsibility of the City Council unless otherwise stated. Additionally, the policy sets forth guidelines for allocation of sponsorship naming rights for accepting and recognizing contributions through Sponsor Agreements developed through fundraising campaigns. B. DEFINITIONS: The following definitions shall be in effect for this policy: Public Parks and Open Space: City owned parks, open space and trails. Recreational Community Facilities: City owned buildings that are used primarily for recreational or cultural activities. Other Community Facilities: City owned facilities used to conduct city business or provide services that are not recreational or cultural in nature. Facility Amenities: Portions of City owned properties subject to naming including rooms, courtyards, sport fields and significant architectural elements of a facility. Site furnishings, equipment or fixtures are excluded from this policy. C. NAMING CATEGORIES/CRITERIA The following factors shall be considered in the naming of any park, open space, facility or amenity: 1. General Conditions and Exclusions Naming that promotes unhealthy lifestyles, including but not limited to alcohol or tobacco use will not be considered. Naming that promotes any political organization will not be considered. Page 40 ITEM D1 - 3 CITY OF RANCHO CUCAMONGA - NAMING OF PARKS AND FACILITIES POLICY PAGE 2 Re-naming of City facilities is strongly discouraged and can only be considered when compelling circumstances exist. The Rancho Cucamonga Epicenter is excluded from this policy. Its naming guidelines are subject to the terms and conditions of the tenant lease with the resident minor league baseball team. The Rancho Cucamonga Civic Center is not available for naming opportunities; however amenities within the building may receive Commemorative Naming. 2. Geographical Location, Historical Designation & Designated Facility Function First preference is to provide easy and recognizable reference for City residents based on the location and the designated function of the park or facility. If a park site or facility is located next to a school and the school has been officially named, it may bear the same name. If the school has not been named, the City shall work with the School District on a mutually agreed upon name. If the park site or facility is near a geographical landmark it may be named for that landmark if it is not adjacent to a school site. A park or facility may be named for an adjacent street or commemorative event if it is not located next to a school site or significant geological or historic element. If the park site or facility is near a historical site or landmark, it may be named for that site. A park site, facility or amenities may be named after individuals or organizations if they have contributed significantly to the development of the park, amenity, general park system or other City project or program. 3. Termination of Naming Rights Due to the high profile nature of public facilities, diligence and discretion must be exercised in their naming. Significant review and higher standard of care will be applied in the use of a name of an individual, organization or business. The City reserves the right to reject any sponsor requests or naming request at any time during the approval process. The City Council may remove a name from a park, open space, trail, building, or portion thereof, structure, equipment or furnishing when deemed by the City Council to be in the best interest of the City. The City Council reserves the right to suspend the use of a Commemorative Name or terminate a Sponsor Agreement in the case of circumstances involving fraud, poor moral character, criminal activity or other actions which would reflect poorly on the reputation, image or good-will of the City. Additionally, should a corporate entity cease to exist, their naming rights may be terminated. D. NAMING DESIGNATIONS – COMMEMORATIVE AND SPONSORSHIPS Individuals, families, organizations or businesses recognized shall be defined as either a Commemorative designation (for outstanding civic contributions) or Sponsorship designation (in exchange for financial contribution). City Hall is excluded from either Commemorative or Sponsorship naming opportunities. Existing parks or facilities with a Commemorative name are Page 41 ITEM D1 - 4 CITY OF RANCHO CUCAMONGA - NAMING OF PARKS AND FACILITIES POLICY PAGE 3 excluded from Sponsorship naming, however amenities at existing parks or facilities maybe considered. 1. Commemorative Naming Honorarium/Memorial – includes the use of a name of an individual, family or organization (not associated with Sponsorship Agreements) for the purpose of recognizing distinguished and significant contributions to the community that resulted in positive, lasting impacts. Preference is that Commemorative Naming be done in conjunction with Geographical and Functional Naming. Commemorative Naming shall be done in a manner that ensures that there is broad support for the naming and a general knowledge that the contributions of the individual, family or organization are extraordinary. Extreme care and diligence must be exercised in application of this policy to ensure that the selection of honorees will withstand the test of time. Nominees for Commemorative Naming (individuals, families and organizations) are subject to background investigations to ascertain and affirm that their character represents the integrity and service to the community that warrants such a privilege. See Policy Section on Elected Officials for clarification of Commemorative Naming involving individuals serving in an elected office capacity. 2. Sponsorship Naming Rights Sponsorship Naming Rights includes naming in exchange for a significant donation from a business, organization or individual to recognize philanthropic support, whether through an affiliate non-profit Foundation or through the City. In evaluating Sponsorship Naming Rights associated with an approved fundraising campaign, the following guidelines are to be adhered to: The City may enter into agreements with non-profits that allow the organization to solicit contributions towards construction or operation of a City park or facility. Organizations affiliated with the City that desire to raise funds for a City sponsored project must receive City Council approval prior to soliciting naming opportunities. The non-profits may assist the City in negotiating terms of the gift. Staff will prepare a recommendation to the appropriate City Council Subcommittee who will make a final recommendation to the City Council. Sponsors will be required to enter into a Sponsorship Agreement with the City and appropriate Foundation establishing terms and conditions, payment schedules, donor status and recognition levels, duration of naming and termination of rights. Sponsorships will not be considered from any donor whose purpose or conduct would reasonably demean the reputation, image or good-will of the City. Potential sponsorships will be evaluated in terms of their possible negative impact on soliciting and obtaining additional sponsors in the future. Sponsors should not be considered if such approval would likely result in a significant reduction in future sponsors. Page 42 ITEM D1 - 5 CITY OF RANCHO CUCAMONGA - NAMING OF PARKS AND FACILITIES POLICY PAGE 4 Sponsorships, and wording on donor recognition/individual appeal plaques, will not be considered which could place the staff, boards, committees, City Council, or the City in any potential or perceived conflict of interest. Sponsorships will only be approved with corporations, organizations or individuals who wish to contribute, based solely on their support of the mission and objectives of the City. While acknowledgement of the sponsor’s official business, name and/or affiliation is important for positive appreciation, the donor recognition program, including wording used on donor recognition/individual appeal plaques, shall not be allowed for marketing or advertisement of specific products, projects or campaigns. See Policy Section on Elected Officials for clarification of Sponsorship Naming involving individuals serving in an elected office capacity. E. COMMEMORATIVE OR SPONSORSHIP NAMING INVOLVING ELECTED OFFICIALS Extreme care is to be used in consideration of naming a public park or facility in recognition of elected public officials. 1. Commemorative Naming Guidelines for Elected Officials To be considered for Commemorative Naming of a park, facility or amenity in the name of a Federal, State or Local elected official for their contributions associated with their elected office, the individual must not have served in elected office for which they are being recognized for at least one year. Exceptions are at the discretion of the City Council and will only be considered when extenuating circumstances exists. 2. Sponsorship Naming Guidelines for Elected Officials For the purposes of recognizing a financial contribution through a negotiated sponsor agreement through an approved fundraising campaign, a building, room or amenity may bear the name of an elected official if specific conditions are met, including approval of a formal written agreement outlining the terms and conditions of the Naming Rights. The individual must not have served in the elected office from which they assisted with the financial contribution for at least one year. Final approval is at the discretion of the City Council. F. APPROVAL PROCESS Initiation of naming can occur at the Department level or by a member of the community. City staff may solicit community input for the naming of a public facility or commence an ad hoc committee for a planned project. Naming opportunity recommendations shall be forwarded for approval to the City Council from the appropriate Department, Board, Committee or Commission. Depending upon the park or facility beginning considered for naming, the following guidelines apply: Page 43 ITEM D1 - 6 CITY OF RANCHO CUCAMONGA - NAMING OF PARKS AND FACILITIES POLICY PAGE 5 1. Park or Recreational Facility or Amenity General naming or Commemorative naming opportunities for parks and recreational or cultural facilities shall be researched by the Community Services Department and taken for review to the Park and Recreation Subcommittee. The Subcommittee will forward a final recommendation to the City Council for approval. Sponsorship naming rights for recreational or cultural facilities shall be solicited and negotiated by the Community Services Department and taken for review to the Park and Recreation Subcommittee. The Subcommittee will forward a final recommendation to the City Council for approval. 2. Library Facility or Amenity General naming or Commemorative naming opportunities for library facilities shall be researched by the Library Services Department and taken for review to the Library Board of Trustees. The Board will forward a final recommendation to the City Council for approval. Sponsorship naming rights for library facilities shall be solicited and negotiated by Special Campaign Committee in conjunction with the Library Services Department and taken for review to the Library Board of Trustees. The Board will forward a final recommendation to the City Council for approval. 3. Other Facilities or Amenities General naming opportunities for other facilities shall be reviewed by the appropriate Department and forwarded to the City Council for final approval. Sponsorship naming rights for other facilities shall be solicited and negotiated by the appropriate Department and forwarded to the City Council for final approval. Page 44 ITEM D1 - 7