HomeMy WebLinkAboutCO 2025-148 - HR GreenPSA with professional liability insurance (Design)
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AGREEMENT FOR
DESIGN PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this 4th day of
September, 2025, by and between the City of Rancho Cucamonga, a municipal
corporation and the Rancho Cucamonga Fire Protection District (“City”) and HR
Green, a California Corporation (“Consultant”).
RECITALS
A.City has heretofore issued its request for proposals to perform the following
design professional services: on-call development plan check services (“the Project”).
B.Consultant has submitted a proposal to perform the professional services
described in Recital “A”, above, necessary to complete the Project.
C.City desires to engage Consultant to complete the Project in the manner set
forth and more fully described herein.
D.Consultant represents that it is fully qualified and licensed under the laws
of the State of California to perform the services contemplated by this Agreement in a good
and professional manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual
promises, covenants, and conditions herein contained, the parties hereto agree as follows:
1.Consultant’s Services.
1.1 Scope and Level of Services. Subject to the terms and conditions
set forth in this Agreement, City hereby engages Consultant to perform all technical and
design professional services described in Recitals “A” and “B” above, including, but not
limited to on-call development plan check services all as more fully set forth in the
Request for Statement of Qualifications, attached hereto as Exhibit “A” and Consultant’s
proposal, dated January 13, 2025 attached hereto as Exhibit “B”, and incorporated by
reference herein. The nature, scope, and level of the services required to be performed by
Consultant are set forth in the Scope of Work and are referred to herein as “the Services.”
In the event of any inconsistencies between the Scope of Work and this Agreement, the
terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City, the
Consultant will promptly meet with City staff to discuss any revisions to the Project desired
by the City. Consultant agrees that the Scope of Work may be amended based upon said
meetings, and, by amendment to this Agreement, the parties may agree on a revision or
revisions to Consultant’s compensation based thereon. A revision pursuant to this Section
that does not increase the total cost payable to Consultant by more than ten
City of Rancho Cucamonga
CONTRACT NUMBER
2025-148
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percent (10%) of the total compensation specified in Section 3, may be approved in
writing by the City’s City Manager without amendment.
1.3 Time for Performance. Consultant shall perform all services under
this Agreement in a timely, regular basis consistent with industry standards for professional
skill and care, and in accordance with any schedule of performance set forth in the Scope
of Work, or as set forth in a “Schedule of Performance”.
1.4 Standard of Care. As a material inducement to City to enter into this
Agreement, Consultant hereby represents that it has the knowledge and skill necessary to
undertake the services to be provided. In light of such status and knowledge and skill,
Consultant hereby covenants that it shall follow the customary professional standards in
performing the Services.
1.5 Familiarity with Services. By executing this Agreement, Consultant
represents that, to the extent required by the standard of practice, Consultant
(a) has investigated and considered the scope of services to be performed, (b) has carefully
considered how the services should be performed, and (c) understands the facilities,
difficulties and restrictions attending performance of the services under this Agreement.
Consultant represents that Consultant, to the extent required by the standard of practice,
has investigated any areas of work, as applicable, and is reasonably acquainted with the
conditions therein. Should Consultant discover any latent or unknown conditions, which
will materially affect the performance of services, Consultant shall immediately inform
City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the City Representative.
2. Term of Agreement. The term of this Agreement shall be five (5) years
and shall become effective as of the date of the mutual execution by way of both parties’
signature (the “Effective Date”). No work shall be conducted; service or goods will not be
provided until this Agreement has been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments
to a total of two (2) years, unless sooner terminated as provided in Section 14 herein.
Options to renew are contingent upon the City Manager’s approval, subject to pricing
review, and in accordance to all Terms and Conditions stated herein unless otherwise
provided in writing by the City.
3. Compensation.
3.1 Compensation. City shall compensate Consultant as set forth in
Exhibit A, provided, however, that full, total and complete amount payable to Consultant
shall not exceed $200,000 (per year), including all out of pocket expenses, unless additional
compensation is approved by the City Council. City shall not withhold any federal, state
or other taxes, or other deductions. However, City shall withhold not more than ten percent
(10%) of any invoice amount pending receipt of any deliverables reflected in
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such invoice. Under no circumstance shall Consultant be entitled to compensation for
services not performed in accordance with sound professional standard of care.
The parties further agree that compensation may be adjusted in accordance
with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall
compensate Consultant for any authorized extra services as set forth in Exhibit A.
4. Method of Payment.
4.1 Invoices. Consultant shall submit to City monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the
Services rendered during the period and shall separately describe any authorized extra
services. Any invoice claiming compensation for extra services shall include appropriate
documentation of prior authorization of such services. All invoices shall be remitted to the
City of Rancho Cucamonga, California.
4.2 City shall review such invoices and notify Consultant in writing
within ten (10) business days of any disputed amounts.
4.3 City shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in
Section 3.
4.4 All records, invoices, time cards, cost control sheets and other
records maintained by Consultant relating to services hereunder shall be available for
review and audit by the City.
5. Representatives.
5.1 City Representative. For the purposes of this Agreement, the
contract administrator and City’s representative shall be Marlena Perez, Principal Engineer
or such other person as designated in writing by the City (“City Representative”). It shall
be Consultant’s responsibility to assure that the City Representative is kept informed of the
progress of the performance of the services, and Consultant shall refer any decisions that
must be made by City to the City Representative. Unless otherwise specified herein, any
approval of City required hereunder shall mean the approval of the City Representative.
5.2 Consultant Representative. For the purposes of this Agreement,
is Timothy Hartnett, Vice President hereby designated as the principal and representative
of Consultant authorized to act in its behalf with respect to the services specified herein
and make all decisions in connection therewith (“Consultant’s Representative”). It is
expressly understood that the experience, knowledge, capability and reputation of the
Consultant’s Representative were a substantial inducement for City to enter into this
Agreement. Therefore, the Consultant’s Representative shall be responsible during the
term of this Agreement for directing all activities of Consultant and devoting sufficient
time to personally supervise the services hereunder. Consultant may not change the
Responsible Principal without the prior written approval of City.
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6. Consultant’s Personnel.
6.1 All Services shall be performed by Consultant or under Consultant’s
direct supervision, and all personnel shall possess the qualifications, permits, and licenses
required by State and local law to perform such Services, including, without limitation, a
City business license as required by the City’s Municipal Code.
6.2 Consultant shall be solely responsible for the satisfactory work
performance of all personnel engaged in performing the Services and compliance with the
standard of care set forth in Section 1.4.
6.3 Consultant shall be responsible for payment of all employees’ and
subcontractors’ wages and benefits, and shall comply with all requirements pertaining to
employer’s liability, workers’ compensation, unemployment insurance, and Social
Security. By its execution of this Agreement, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions
before commencing the performance of the Services.
6.4 Consultant shall indemnify, defend and hold harmless City and its
elected officials, officers and employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all liability,
damages, claims, costs and expenses of any nature to the extent arising from Consultant’s
violations of personnel practices and/or any violation of the California Labor Code. City
shall have the right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant’s failure to
promptly pay to City any reimbursement or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files,
drawings, photographs and any and all other writings, including drafts thereof, prepared,
created or provided by Consultant in the course of performing the Services, including any
and all intellectual and proprietary rights arising from the creation of the same (collectively,
“Work Product”), are considered to be “works made for hire” for the benefit of the City.
Upon payment being made, and provided Consultant is not in breach of this Agreement,
all Work Product shall be and remain the property of City without restriction or limitation
upon its use or dissemination by City. Basic survey notes, sketches, charts, computations
and similar data prepared or obtained by Consultant under this Agreement shall, upon
request, be made available to City. None of the Work Product shall be the subject of any
common law or statutory copyright or copyright application by Consultant. In the event of
the return of any of the Work Product to Consultant or its representative, Consultant shall
be responsible for its safe return to City. Under no circumstances shall Consultant fail to
deliver any draft or final designs, plans, drawings, reports or specifications to City upon
written demand by City for their delivery, notwithstanding any disputes between
Consultant and City concerning payment,
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performance of the contract, or otherwise. This covenant shall survive the termination of
this Agreement. City’s reuse of the Work Product for any purpose other than the Project,
shall be at City’s sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of this
Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the
Consultant shall be deemed to grant and assign to City, and shall require all of its
subcontractors to assign to City, all ownership rights, and all common law and statutory
copyrights, trademarks, and other intellectual and proprietary property rights relating to the
Work Product and the Project itself, and Consultant shall disclaim and retain no rights
whatsoever as to any of the Work Product, to the maximum extent permitted by law. City
shall be entitled to utilize the Work Product for any and all purposes, including but not
limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and
publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Consultant warrants and represents that
it has secured all necessary licenses, consents or approvals to use any instrumentality, thing
or component as to which any intellectual property right exists, including computer
software, used in the rendering of the Services and the production of the Work Product
and/or materials produced under this Agreement, and that City has full legal title to and the
right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold
City, and its elected officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the role of City officials,
harmless from any loss, claim or liability to the extent related to a claim that City’s use is
violating federal, state or local laws, or any contractual provisions, relating to trade names,
licenses, franchises, patents or other means of protecting intellectual property rights and/or
interests in products or inventions. Consultant shall bear all costs arising from the use of
patented, copyrighted, trade secret or trademarked documents, materials, software,
equipment, devices or processes used or incorporated in the Services and materials
produced under this Agreement. In the event City’s use of any of the Work Product is held
to constitute an infringement and any use thereof is enjoined, Consultant, at its expense,
shall: (a) secure for City the right to continue using the Work Product by suspension of any
injunction or by procuring a license or licenses for City; or (b) modify the Work Product
so that it becomes non- infringing. This covenant shall survive the termination of this
Agreement.
8. Status as Independent Contractor. Consultant is, and shall at all times
remain as to City, a wholly independent contractor. Consultant shall have no power to
incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City.
Neither City nor any of its agents shall have control over the conduct of Consultant or any
of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its officers, agents or employees are
in any manner employees of City. Consultant shall pay all required taxes on amounts paid
to Consultant under this Agreement, and to defend, indemnify and hold City harmless from
any and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement.
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Consultant shall fully comply with the workers’ compensation law regarding Consultant
and Consultant’s employees.
9. Confidentiality. Consultant may have access to financial, accounting,
statistical, and personnel data of individuals and City employees. Consultant covenants
that all data, documents, discussion, or other information developed or received by
Consultant or provided for performance of this Agreement are confidential and shall not
be disclosed by Consultant without prior written authorization by City. City shall grant
such authorization if applicable law requires disclosure. All City data shall be returned to
City upon the termination of this Agreement. Consultant’s covenant under this Section
shall survive the termination of this Agreement. This provision shall not apply to
information in whatever form that is in the public domain, nor shall it restrict the Consultant
from giving notices required by law or complying with an order to provide information or
data when such an order is issued by a court, administrative agency or other legitimate
authority, or if disclosure is otherwise permitted by law and reasonably necessary for the
Consultant to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest shall
be employed by it. Furthermore, Consultant shall avoid the appearance of having any
interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant “financially interested” (as provided
in California Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
10.2 Consultant further represents that it has not employed or retained
any person or entity, other than a bona fide employee working exclusively for Consultant,
to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or
entity, other than a bona fide employee working exclusively for Consultant, any fee,
commission, gift, percentage, or any other consideration contingent upon the execution of
this Agreement. Upon any breach or violation of this warranty, City shall have the right,
at its sole and absolute discretion, to terminate this Agreement without further liability, or
to deduct from any sums payable to Consultant hereunder the full amount or value of any
such fee, commission, percentage or gift.
10.3 Consultant has no knowledge that any officer or employee of City
has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise,
in this transaction or in the business of Consultant, and that if any such interest comes to
the knowledge of Consultant at any time during the term of this Agreement, Consultant
shall immediately make a complete, written disclosure of such interest to City, even if such
interest would not be deemed a prohibited “conflict of interest” under applicable laws as
described in subsection 10.1.
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11. Indemnification.
11.1 Design Professional Services. To the fullest extent permitted by
law, the Consultant shall, at its sole cost and expense, indemnify, defend, and hold
harmless the City, its elected officials, officers, attorneys, agents, employees, designated
volunteers, successors, assigns and those City agents serving as independent contractors
in the role of City officials (collectively “Indemnitees” in this Section 11.0), from and
against any and all damages, costs, expenses, liabilities, claims, demands, causes of
action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature
whatsoever, including fees of accountants and other professionals, and all costs
associated therewith, and reimbursement of attorneys’ fees and costs of defense
(collectively “Claims”), to the extent arising out of, pertaining to, or relating to, in whole
or in part, the negligence, recklessness or willful misconduct of the Consultant, and/or its
officers, agents, servants, employees, subcontractors, contractors or their officers, agents,
servants or employees (or any entity or individual for which or whom the Consultant
shall bear legal liability) in the performance of design professional services under this
Agreement by a “design professional,” as the term is defined in California Civil Code §
2782.8(c). The indemnification obligation herein shall not in any way be limited by the
insurance obligations contained in this Agreement. Notwithstanding the foregoing and as
required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees
that is charged to Consultant exceed Consultant’s proportionate percentage of fault.
11.2 Other Indemnities. With respect to claims and liabilities which do
not arise in connection with the performance of professional services by a “design
professional”, as that term is defined in California Civil Code Section 2782.8(c),
including, but not limited to, those claims and liabilities normally covered by commercial
general and/or automobile liability insurance, and to the maximum extent permitted by
law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and
indemnify the Indemnitees from and against any and all damages, costs, expenses,
liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens,
stop notices, and losses of any nature whatsoever, including fees of accountants,
attorneys and other professionals, and all costs associated therewith, and the payment of
all consequential damages (collectively “Damages”), in law or equity, whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of
Consultant, its officers, agents, servants, employees, subcontractors, materialmen,
suppliers, or contractors, or their officers, agents, servants or employees (or any entity or
individual for which or whom Consultant shall bear legal liability) in the performance of
this Agreement, except to the extent the Damages arise from the active or sole negligence
or willful misconduct of any of the Indemnitees, as determined by final arbitration or
court decision or by the agreement of the Parties. Consultant shall defend the
Indemnitees in any action or actions filed in connection with any Damages with counsel
of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’
fees and experts’ costs as they are actually incurred in connection with such defense.
Consultant shall reimburse the Indemnitees for any and all legal expenses and costs
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incurred by the Indemnitees in connection therewith. The indemnification obligation
herein shall not in any way be limited by the insurance obligations contained in this
Agreement.
. 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Consultant because of the acceptance by City, or the deposit
with City, of any insurance policy or certificate required pursuant to this Agreement.
11.4 Waiver of Right of Subrogation. Except as otherwise expressly
provided in this Agreement, Consultant, on behalf of itself and all parties claiming under
or through it, hereby waives all rights of subrogation against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to activities or operations performed by or on behalf of the Consultant.
11.5 Survival. The provisions of this Section 11 shall survive the
termination of the Agreement and are in addition to any other rights or remedies which
Indemnitees may have under the law. Payment is not required as a condition precedent to
an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment
against Consultant shall be conclusive in favor of the Indemnitee’s right to recover under
this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Consultant shall procure and maintain in full
force and effect for the duration of this Agreement, insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the
performance of the services hereunder by Consultant, and/or its agents, representatives,
employees and subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability
coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87)
covering Automobile Liability, code 1 (any auto).
(3) Worker’s Compensation insurance as required by the State
of California, and Employer’s Liability Insurance.
(4) Professional Liability insurance in a form approved by the
City, having an extended reporting period of not less than
three (3) years after completion of the Services which shall
provide protection against claims of professional negligence
arising out of Consultant’s performance of the Services and
otherwise complying with all applicable
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less than:
provisions of this Section 12.
12.3 Minimum Limits of Insurance. Consultant shall maintain limits no
(1) Commercial General Liability: $2,000,000 per occurrence
for bodily injury, personal injury and property damage.
Commercial General Liability Insurance with a general
aggregate limit shall apply separately to this Agreement or
the general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $2,000,000 per accident for bodily
injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the
aggregate for bodily injury or disease and Workers’
Compensation Insurance in the amount required by law.
(4) Professional Liability: $1,000,000 per claim/aggregate.
(5) The Insurance obligations under this agreement shall be the
greater of (i) the Insurance coverages and limits carried by
the Contractor; or (ii) the minimum insurance requirements
shown in this Agreement. Any insurance proceeds in excess
of the specified limits and coverage required which are
applicable to a given loss, shall be available to the City. No
representation is made that the minimum insurance
requirements of this Agreement are sufficient to cover the
obligations of the Contractor under this Agreement.
12.4 Deductibles and Self-Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City and shall not reduce the
limits of coverage. City reserves the right to obtain a full certified copy of any required
insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability
policies are to contain the following provisions on a separate
additionally insured endorsement naming the City, its
officers, officials, employees, designated volunteers and
agents serving as independent contractors in the role of City
officials as additional insureds as respects: liability arising
out of activities performed by or on behalf of Consultant;
products and completed operations of
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Consultant; premises owned, occupied or used by
Consultant; and/or automobiles owned, leased, hired or
borrowed by Consultant. The coverage shall contain no
limitations on the scope of protection afforded to City, its
officers, officials, employees, designated volunteers or
agents serving as independent contractors in the role of City
officials which are not also limitations applicable to the
named insured.
(2) For any claims related to this Agreement, Consultant’s
insurance coverage shall be primary insurance as respects
City, its officers, officials, employees, designated volunteers
and agents serving as independent contractors in the role of
City or officials. Any insurance or self- insurance
maintained by City, its officers, officials, employees,
designated volunteers or agents serving as independent
contractors in the role of City officials shall be excess of
Consultant’s insurance and shall not contribute with it.
(3) Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with
respect to the limits of the insurer’s liability.
(4) Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be canceled except
after 30 days prior written notice by first class mail has been
given to City (ten (10) days prior written notice for non-
payment of premium). Consultant shall provide thirty
(30) days written notice to City prior to implementation of a
reduction of limits or material change of insurance coverage
as specified herein.
(5) Each insurance policy, required by this clause shall
expressly waive the insurer’s right of subrogation against
City and its elected officials, officers, employees, servants,
attorneys, designated volunteers, and agents serving as
independent contractors in the role of City officials.
(6) Each policy shall be issued by an insurance company
approved in writing by City, which is admitted and licensed
to do business in the State of California and which is rated
A:VII or better according to the most recent A.M. Best Co.
Rating Guide.
(7) Each policy shall specify that any failure to comply with
reporting or other provisions of the required policy, including
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breaches of warranty, shall not affect the coverage required
to be provided.
(8) Each policy shall specify that any and all costs of adjusting
and/or defending any claim against any insured, including
court costs and attorneys' fees, shall be paid in addition to and
shall not deplete any policy limits.
(9) Contractor shall provide any and all other required insurance,
endorsements, or exclusions as required by the City in any
request for proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Consultant shall furnish the City with certificates and original
endorsements, or copies of each required policy, effecting and evidencing the insurance
coverage required by this Agreement including (1) Additional Insured Endorsement(s),
(2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability
declarations or endorsement page listing all policy endorsements. The endorsements shall
be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All
endorsements or policies shall be received and approved by the City before Consultant
commences performance. If performance of this Agreement shall extend beyond one year,
Consultant shall provide City with the required policies or endorsements evidencing
renewal of the required policies of insurance prior to the expiration of any required policies
of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors
performing work pursuant to this Agreement, the same requirements and provisions of this
Agreement including the indemnity and insurance requirements to the extent they apply to
the scope of any such subcontractor’s work. Contractor shall require its subcontractors to
be bound to Contractor and City in the same manner and to the same extent as Contractor
is bound to City pursuant to this Agreement, and to require each of its subcontractors to
include these same provisions in its contract with any sub- subcontractor.
13. Cooperation. In the event any claim or action is brought against City
relating to Consultant’s performance or services rendered under this Agreement,
Consultant shall render any reasonable assistance and cooperation that City might require.
City shall compensate Consultant for any litigation support services in an amount to be
agreed upon by the parties.
14. Termination. City shall have the right to terminate this Agreement at any
time for any or no reason on not less than ten (10) days prior written notice to Consultant.
In the event City exercises its right to terminate this Agreement, City shall pay Consultant
for any services performed in accordance with the professional standard of care prior to the
effective date of the termination, provided Consultant is not then in breach of this
Agreement. Consultant shall have no other claim against City by reason of such
termination, including any claim
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for compensation. City may terminate for cause following a default remaining uncured
more than five (5) business days after service of a notice to cure on the breaching party.
Consultant may terminate this Agreement for cause upon giving the City ten (10) business
days prior written notice for any of the following: (1) uncured breach by the City of any
material term of this Agreement, including but not limited to Payment Terms; (2) material
changes in the conditions under which this Agreement was entered into, coupled with the
failure of the parties to reach accord on the fees and charges for any Additional Services
required because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by
this Agreement shall be in writing and shall be deemed received on (a) the day of delivery
if delivered by hand or overnight courier service during Consultant’s and City’s regular
business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses set forth in this Section, or to such other addresses as the
parties may, from time to time, designate in writing pursuant to the provisions of this
Section.
All notices shall be addressed as follows:
If to City: City of Rancho Cucamonga
Engineering Services Department
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Attn: Marlena Perez, Principal Engineer
If to Consultant: HR Green
1260 Corona Pointe Court
Suite 305
Corona, CA 92879
Attn: Timothy Hartnett, Vice President
16. Non-Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Consultant shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation. Consultant will take affirmative action to ensure that
subcontractors and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
17. Assignment and Subcontracting. Consultant shall not assign or transfer
any interest in this Agreement or subcontract the performance of any of Consultant’s
obligations hereunder without City’s prior written consent. Except as provided herein, any
attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations
arising hereunder shall be null, void and of no effect.
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18 Compliance with Laws. Consultant shall comply with all applicable federal,
state and local laws, ordinances, codes and regulations in force at the time Consultant
performs the Services. Consultant is aware of the requirements of California Labor Code
Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other requirements on “public works” and
“maintenance” projects. If the Services are being performed as part of an applicable
“public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if
the total compensation is $1,000 or more, Consultant agrees to fully comply with such
Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found
at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
Consultant shall make copies of the prevailing rates of per diem wages for each craft,
classification or type of worker needed to execute the Services available to interested
parties upon request, and shall post copies at the Consultant’s principal place of business
and at the Project site. Consultant shall defend, indemnify and hold the City, its elected
officials, officers, employees and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall the
making by City of any payment to Consultant constitute or be construed as a waiver by
City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney’s Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover
its costs of suit, including reasonable attorney’s fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of any
document incorporated herein by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance
of this Agreement shall be controlled by and construed under the laws of the State of
California. Venue for any action relating to this Agreement shall be in the San Bernardino
County Superior Court.
23. Construction. In the event of any asserted ambiguity in, or dispute
regarding the interpretation of any matter herein, the interpretation of this Agreement shall
not be resolved by any rules of interpretation providing for interpretation against the party
who causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any
other documents, attachments and/or exhibits referenced herein and attached hereto, each
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of which is incorporated herein by such reference, and the same represents the entire and
integrated agreement between Consultant and City. This Agreement supersedes all prior
oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Consultant Name: HR Green
By: ______________________________
Name Timothy Hartnett Date
______________________________
Title
City of Rancho Cucamonga
By:________________________________
Name Date
_________________________________
Title
By: ______________________________
Name Jason Poppen Date
______________________________
Title
(Two signatures required if corporation)
Rancho Cucamonga Fire Protection District
By:________________________________
Name Date
_________________________________
Title
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Vice President/ President Muni Services
9/18/2025 | 5:07 PM CDT
9/18/2025 | 5:23 PM CDT
Secretary
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Mayor/President
9/18/2025 | 7:04 PM PDT
9/22/2025 | 7:45 AM PDT
Fire Chief
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EXHIBIT A
REQUEST FOR STATEMENT OF QUALIFICATIONS
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REQUEST FOR STATEMENT OF QUALIFICATIONS (SOQ) #24/25-501
FOR
VARIOUS ON-CALL SERVICES
City of Rancho Cucamonga
Purchasing Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 2 of 30
Table of Contents
1. GENERAL INFORMATION....................................................................................................................... 5
1.1 INTRODUCTION ......................................................................................................................................... 5
1.2 DISCREPANCIES OR OMISSIONS .................................................................................................................... 5
1.3 CONTINGENCIES ........................................................................................................................................ 5
1.4 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 6
1.5 KNOWLEDGE OF REQUIREMENTS .................................................................................................................. 6
1.6 RESERVATION OF RIGHTS ............................................................................................................................ 6
1.7 CALIFORNIA'S PUBLIC RECORDS ACT ............................................................................................................. 7
1.8 PERFORMANCE PERIOD............................................................................................................................... 8
2. MINIMUM REQUIREMENTS .................................................................................................................. 8
2.1 Business License ......................................................................................................................... 8
2.2 Prevailing Wages ........................................................................................................................ 8
2.3 Employee Conduct ...................................................................................................................... 8
2.4 REPRESENTATIVES ...................................................................................................................................... 9
3. SOQ DELIVERY AND SCHEDULE OF EVENTS .......................................................................................... 10
3.1 Questions and Clarifications ...................................................................................................... 10
4. SOQ SUBMISSION REQUIREMENTS AND RESPONSE FORMAT .............................................................. 11
4.1 COVER LETTER / INTRODUCTION ................................................................................................................ 11
4.2 TABLE OF CONTENTS ................................................................................................................................ 12
4.3 EXECUTIVE SUMMARY .............................................................................................................................. 12
4.4 FIRM EXPERIENCE/QUALIFICATIONS............................................................................................................ 12
4.5 THIRD-PARTY / SUBCONTRACTORS ............................................................................................................. 12
4.6 STAFF RESUMES AND ORGANIZATION CHART ............................................................................................... 13
4.7 PROJECT MANAGEMENT APPROACH ........................................................................................................... 13
5. DISCIPLINES AND APPLCABLE SCOPE OF SERVICES ............................................................................... 13
5.1 SURVEY AND MAPPING ............................................................................................................................. 14
5.2 GEOTECHNICAL ENGINEERING AND MATERIAL SAMPLING/TESTING .................................................................. 14
5.3 GENERAL CIVIL ENGINEERING .................................................................................................................... 14
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 3 of 30
5.4 TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING .............................................................................. 15
5.5 CONSTRUCTION MANAGEMENT AND INSPECTION .......................................................................................... 15
5.6 DEVELOPMENT PLAN CHECK ...................................................................................................................... 16
5.7 ARCHITECTURAL ENGINEERING ................................................................................................................... 16
5.8 LANDSCAPE ARCHITECTURE ....................................................................................................................... 17
5.9 RIGHT OF WAY COORDINATION ................................................................................................................. 17
6. EVALUATION AND CONSULTANT SELECTION PROCESS ......................................................................... 18
6.1 INITIAL SCREENING ................................................................................................................................... 18
6.2 EVALUATION ACTIVITIES ........................................................................................................................... 18
6.3 DEMONSTRATIONS/ INTERVIEWS ............................................................................................................... 18
6.4 REFERENCE CHECK EVALUATION ................................................................................................................. 19
6.5 CONSULTANT SELECTION ........................................................................................................................... 19
6.6 BEST AND FINAL OFFER ............................................................................................................................. 19
6.7 LETTER OF INTENT TO AWARD .................................................................................................................... 19
6.8 EXHIBITS A THROUGH H ............................................................................................................................ 20
6.9 NON-DISCLOSURE CONFLICT OF INTEREST .................................................................................................... 20
6.10 PROFESSIONAL SERVICE AGREEMENT .......................................................................................................... 20
6.11 ACKNOWLEDGEMENT OF INSURANCE .......................................................................................................... 20
6.12 ADDENDUM ACKNOWLEDGEMENT .............................................................................................................. 20
6.13 DEBARMENT AND SUSPENSION .................................................................................................................. 21
6.14 PARTICIPATION CLAUSE ............................................................................................................................ 21
6.15 SIGNATURE OF AUTHORITY ........................................................................................................................ 21
6.16 COMPANY REFERENCES............................................................................................................................. 21
6.17 PRICING ................................................................................................................................................. 22
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 23
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................. 24
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED” ..................................................................................... 25
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT ........................................................................................ 26
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM ............................................................... 27
“EXHIBIT F, PARTICIPATION CLAUSE” ......................................................................................................... 28
“EXHIBIT G” SIGNATURE OF AUTHORITY .................................................................................................... 29
“EXHIBIT H” REFERENCES WORKSHEET” ..................................................................................................... 30
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
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1. GENERAL INFORMATION
1.1 INTRODUCTION
The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Consultants to submit a Request for
Statement of Qualifications (SOQ) #24/25-501 for Various On-Call Services, in accordance with the Scope of
Services indicated herein. It is the City’s intent to create a qualified Consultants list with multiple Consultants.
Responses to this SOQ are electronic only and no paper submittals will be accepted. Consultants wishing to
submit a response the SOQ, must be registered as a Consultant with the City through Planet Bids. Registration
can be accomplished by visiting the City website at https://www.cityofrc.us/your-government/procurement.
Only those responses received from registered Consultants will be accepted. Responses must be submitted by
the named Consultant that has downloaded the SOQ this information is indicated in the bid system and provides
the ability to tabulate the responses in accordance with the named Consultants. Submitting a response under
a Consultants name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive
and disqualify said response from further consideration.
1.2 DISCREPANCIES OR OMISSIONS
Consultants finding discrepancies or omissions in the SOQ or having any doubts as to the meaning or intent of
any part thereof shall submit such questions or concerns in writing to the applicable Purchasing contact
identified herein in Section 3.1. All questions must be in writing and no responsibility will be accepted for oral
instructions. Addenda issued in correspondence to this SOQ shall be considered a part of this SOQ and shall
become part of any final Contract that may be derived from this SOQ.
1.3 CONTINGENCIES
This SOQ should not be considered as a contract to purchase goods or services but is a Request for a Statement
of Qualifications in accordance with the terms and conditions herein and will not necessarily give rise to a
Contract. However, SOQ responses should be as detailed and complete as possible to facilitate the formation
of a contract based on the SOQ response(s) that are pursued should the City decide to do so.
Completion of this SOQ form and its associated appendices are a requirement. Failure to do so may disqualify
your SOQ response submittal. Consultants must submit signed SOQ responses by the due date and time as
specified herein. Consultants will be considered non-responsive if the above requirements are not submitted
as requested.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
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Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this SOQ and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
has accepted the work in writing and has made final payment, unless sooner terminated by written agreement
signed by both parties.
1.4 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to the SOQ solicitation will become the property of the City and will be
returned only at the City option and at the expense of the Consultant submitting the SOQ response. A copy of
the SOQ response will be retained for official files and become a public record. Any material that a Consultant
considers as confidential but does not meet the disclosure exemption requirements of the California Public
Records Act should not be included in the Consultant’s SOQ response as it may be made available to the public.
If a Consultant’s SOQ response contains material noted or marked as confidential and/or proprietary that, in
the City sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed
pursuant to a written request for public documents. If the City does not consider such material to be exempt
from disclosure, the material may be made available to the public, regardless of the notation or markings. If a
Consultant is unsure if its confidential and/or proprietary material meets disclosure exemption requirements,
then it should not include such information in its SOQ response because such information may be disclosed to
the public.
1.5 KNOWLEDGE OF REQUIREMENTS
The Consultants shall carefully review all documents referenced and made a part of the solicitation document
to ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the SOQ response. Failure to examine any documents or instructions will be at the
Consultant’s sole risk.
Consultants shall be responsible for knowledge of all items and conditions contained in their SOQ responses and
in this SOQ, including any City issued clarifications, modifications, amendments, or addenda. The City will
provide notice of any changes and clarifications to perspective Consultants by way of addenda to Planet Bids;
however, it is the Consultant’s responsibility to ascertain that the SOQ response includes all addenda issued
prior to the SOQ due date.
1.6 RESERVATION OF RIGHTS
The issuance of this SOQ does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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• Waive or correct any defect or informality in any response, SOQ, or SOQ procedure.
• Reject any or all SOQs.
• Reissue a Request for SOQs.
• Prior to submission deadline for SOQs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifications or requirements for any materials, equipment, or
services to be provided under this SOQ, or the requirements for contents or format of the SOQs.
• The City recognizes that price is only one of several criteria to be used in judging a product or service,
and the City is not legally bound to accept the lowest SOQ response.
• The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any
or all responsive and responsible Consultants who submit SOQ responses.
• Procure any materials, equipment or services specified in this SOQ by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Consultant’s place of business prior to award or at any time
during the contract term or any extension thereof, to determine the Consultant’s capabilities and
qualifications.
1.7 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section
6253. (a) Public records are open to inspection at all times during the office hours of the state or local agency
and every person has a right to inspect any public record, except as hereafter provided. Any reasonably
segregable portion of a record shall be available for inspection by any person requesting the record after
deletion of the portions that are exempted by law.
An SOQ in its entirety shall not be considered confidential and proprietary. Notwithstanding the foregoing,
companies are hereby notified that any and all materials submitted in response to this SOQ are subject to
California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning
any such information shall not create an acceptance by the City or any obligation or duty to prevent the
disclosure of any such information except as required by Government Code Section 6253. Companies who
submit information they believe should be exempt from disclosure under the Public Records Act shall clearly
mark each document as confidential, proprietary, or exempt, and state the legal basis for the exemption with
supporting citations to the California Code. Pursuant to California Law, if the information is requested under the
Public Records Act, the City shall make a final determination if any exemption actually exists for the City to deny
the request and prevent disclosure. The City will withhold such information from public disclosure under the
Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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1.8 PERFORMANCE PERIOD
It is the City’s intent to award on-call contracts for the Scope of Services listed in this RFQ. The period of award
shall be five (5) years, with up to two (2) additional one-year options to be awarded at the sole discretion of the
City upon satisfactory performance of previous work as determined by City staff.
2. MINIMUM REQUIREMENTS
2.1 Business License
Selected Consultants awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Consultants must possess and maintain all appropriate licenses/certifications necessary in the performance of
duties required under this SOQ and will provide copies of licenses/certifications immediately upon request
throughout the term of the Contract.
2.2 Prevailing Wages
Where labor is required for a public work as a part of any requirement covered by this SOQ, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected
Consultants(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this SOQ that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this SOQ.
2.3 Employee Conduct
All Consultants personnel must observe all City regulations in effect at the location where the Services are being
conducted. While on City property, the Consultant’s personnel shall be subject to oversight by City staff. Under
no circumstances shall the Consultant’s or Consultant’s sub-contractor personnel be deemed as employees of
the City. Consultants or Consultant’s subcontractor personnel shall not represent themselves to be employees
of the City.
Consultant’s personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City and City employees. The Consultant’s personnel shall be required
to work in a pleasant and professional manner with City employees, outside Consultants, and the public.
Nothing contained in this SOQ shall be construed as granting the Consultants the sole right to supply personal
or contractual services required by the City or without the proper City approval and the issuance of a Purchase
Order.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 9 of 30
2.4 REPRESENTATIVES
Should a selected Consultants require the services of a subconsultant to complete the Scope of Services
indicated in this SOQ, the awarded Consultants will not assign, transfer, convey or otherwise dispose of the
contract or its right, title, or interest in or to the same, or any part thereof. Any attempt by the awarded
Consultants to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be
null, void and of no effect.
The awarded Consultants shall be solely responsible for the satisfactory work performance of all personnel
engaged in performing the Services including Consultants subcontractor. All Services shall be performed by the
awarded Consultants or under the awarded Consultant’s direct supervision, and all personnel shall possess the
qualifications, permits, and licenses required by state and local law to perform such services.
The awarded Consultants shall be responsible for payment of all employees’ and subcontractors’ wages and
benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation,
unemployment insurance, and Social Security. By its execution of this Agreement, Consultants certifies that it
is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Consultants, the City may take the following actions which shall include but not be
limited to; cancellation of any purchase order, procurement of the articles or service from other sources and
may deduct from unpaid balance due to the Consultants, or may bill for excess costs so paid, and the prices paid
by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding
of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or
Consultants for delivery, which do not meet specifications, will be for the account of the Consultants.
City Representative:
For the purposes of this Agreement, the contract administrator and City ’s representative shall be Marlena
Perez, Principal Engineer, or such other person as designated in writing by City (“City ’s Representative”). It shall
be the Consultant’s responsibility to assure that City ’s Representative is kept informed of the progress of the
performance of the services, and the Consultants shall refer any decisions that must be made by City to the City
Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the
approval of the City Representative.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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Consultants Representative:
The response to this SOQ shall designate the representative of the Consultants authorized to act in its behalf
with respect to the services specified herein and make all decisions in connection therewith (“Consultant’s
Representative”). It is expressly understood that the experience, knowledge, capability, and reputation of the
Consultant’s Representative will be a substantial inducement for City to enter into an Agreement with the
Consultants. Therefore, the Consultant’s Representative shall be responsible during the term of any Agreement
for directing all activities of consultants and devoting enough time to personally supervise the services
hereunder. The successful Consultants may not change the Consultant’s Representative without the prior
written approval of City ’s Representative.
3. SOQ DELIVERY AND SCHEDULE OF EVENTS
Complete SOQ responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post SOQ November 18, 2024
Questions Due December 4, 2024, by 3:00 pm
Addendum Issued December 12, 2024
SOQ Response Due Date January 6, 2024, by 9:00 am
(The City reserves the right to change schedule of events without prior notice or responsibility to Consultant.)
3.1 Questions and Clarifications
All questions or clarification requests must be submitted directly through the City’s bid system no later than the
due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in
the form of an Addendum and will be posted for download from the City’s bid system in accordance with the
above “Schedule of Events”.
From the issuance date of this SOQ until a Consultant is awarded, Consultants are not permitted to communicate
with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or
site visits, except at the direction of Ruth Cain, Procurement Manager, the designated representative of the City
of Rancho Cucamonga.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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4. SOQ SUBMISSION REQUIREMENTS AND RESPONSE FORMAT
Completion of this SOQ and its associated Exhibits are a requirement. To be considered responsive and evaluate
SOQ responses fairly and completely Consultants must comply with the format and submission requirements
set out in this SOQ, and provide all information requested. Failure to comply with the instruction indicated
herein or any part of this SOQ will deem said SOQ response as non-responsive and will not receive further
consideration in the evaluation process.
If only one SOQ response is received, the City reserves the right to discard the response, re-bid or proceed with
an SOQ review and negotiations.
SOQ responses are due on the date and time indicated in the above schedule of events. Submittals shall be
submitted electronically via Planet Bids; no paper SOQ responses will be accepted. SOQ responses must include
the information required by this SOQ.
The City has streamlined its various on-call disciplines into one SOQ. Consultants have the option to submit a
response for one or multiple disciplines. Please review the detailed response submittal instructions below. Titled
tabs have been created in the bid system for section responses. Sections are to be submitted separately unless
otherwise instructed. Please submit responses for the following sections to the associated section response
type tab in Planet Bids:
• Sections 4.1 through 4.8 – These sections shall be compiled as one document with a title sheet
separating each numbered section. Submit under the Response File tab.
• Section 5.1 Surveying and Mapping – Submit under the Section 5.1 tab.
• Section 5.2 Geotechnical Engineering and Material Sampling/Testing – Submit under the Section 5.2
tab.
• Section 5.3 General Civil Engineering – Submit under the Section 5.3 tab.
• Section 5.4 Traffic Engineering and Transportation Planning – Submit under the Section 5.4 tab.
• Section 5.5 Construction Management and Inspection – Submit under the Section 5.5 tab.
• Section 5.6 Development Plan Check – Submit under the Section 5.6 tab.
• Section 5.7 Architectural Engineering – Submit under the Section 5.7 tab.
• Section 5.8 Landscape Architecture – Submit under the Section 5.8 tab.
• Section 5.9 Right of Way Coordination – Submit under the Section 5.9 tab.
4.1 COVER LETTER / INTRODUCTION
SOQ responses must include the complete name and address of the Consultant and the name, email address,
and telephone number of the contact person regarding the SOQ response. A signature by an authorized
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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representative must be included on each SOQ response. Said signature will be considered confirmation of the
Consultants ability and willingness to comply with all provisions stated herein.
4.2 TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your SOQ response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers.
4.3 EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Consultant’s SOQ response to provide
the Evaluation Committee with a broad understanding of the Consultant’s approach, qualifications, experience,
and availability of staff in terms of workload, current or ongoing projects.
4.4 FIRM EXPERIENCE/QUALIFICATIONS
The Consultant shall demonstrate the Consultant’s qualifications, experience, expertise, and capability to
perform the requirements of this SOQ. The Consultant shall provide a minimum of 6 representative projects
that have been completed within the last five years, including a contact person (including name, title, phone
number and email) at the agency for whom the work was completed. Each experience shall include a brief
description of the scope performed, the years of the work, and the team members involved.
Consultants shall provide a brief history of your firm, including the number of years in business, office locations,
specifically the address of offices located within the State of California. State whether your organization is an
individual proprietorship, partnership, corporation, or private nonprofit organization, and the date your
company was formed or incorporated.
4.5 THIRD-PARTY / SUBCONTRACTORS
If the Consultants intends to subcontract any of the services, provide a detailed list of any subcontractors,
partners, or third-party Consultants who will be involved in the implementation of the proposed services
including but not limited to:
• Description of the Consultant’s experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references names, addresses, and
telephone numbers, for products and services like those described in this SOQ,
• Describe the specific role of each.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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4.6 STAFF RESUMES AND ORGANIZATION CHART
An organization chart shall be submitted identifying the staff available to perform the scope of services. The
organization chart shall identify the Consultant’s Representative, key personnel for the contract and any
subconsultants.
Submit the resumes of the key personnel that will be performing the services for the city. Key personnel for
each discipline shall be identified on the proposed team organization chart. Should any of the key personnel
become unavailable, the Consultant must submit a written request for substitution of this personnel with
another party of equal competence for City approval. The Consultant shall provide experienced and licensed
personnel, equipment, and facilities to perform the services outlined in this RFQ. All work shall be performed
by personnel with the appropriate license registered in registered in the State of California. All surveys, reports,
plans, specifications, and cost estimates shall be signed and sealed by the licensed professional.
Submit the resumes of the individuals who will be performing the services for the city. Resumes shall be
formatted in the following order:
• Role within On-Call.
• Length of time with the Company.
• Licenses, registrations, and certifications as required by law to perform the services described in the
Scope of Services herein.
• Educational background: technical training, education and experience of employees who would be
assigned to perform the services.
• Work history on similar or like projects with the other municipalities.
4.7 PROJECT MANAGEMENT APPROACH
Consultant shall describe how the firm intends to manage the aspects of the work to be performed, including
overall project management approach and methodology, quality, cost and schedule control procedures,
project tracking and performance monitoring procedures, and project progress reporting procedures.
5. DISCIPLINES AND APPLCABLE SCOPE OF SERVICES
Consultants shall provide experienced and licensed personnel, equipment, and facilities to perform the
following tasks. All work shall be performed by personnel with the appropriate license registered in registered
in the State of California. All surveys, reports, plans, specifications, and cost estimates shall be signed and sealed
by the licensed professional. Below is a list of anticipated scope of services required within each discipline of
this On-Call Contract, however this list is not exhaustive and other services may be required.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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5.1 SURVEY AND MAPPING
Surveying and Mapping services that will be required may include, but not be limited to the following:
• Topographical survey and aerial surveys
• Records of survey
• Legal descriptions and plat maps for right-of-way acquisitions
• Right of way base mapping
• Boundary and control surveys
• Monument perpetuation/preservation including pre- and post-construction records.
• Prepare and file corner records.
• Mark limits of removals
• Construction surveying
• Survey plan checking.
• Prepare and review of tentative tract and a parcel maps and final tract maps and parcel maps.
5.2 GEOTECHNICAL ENGINEERING AND MATERIAL SAMPLING/TESTING
Geotechnical Engineering and Material Sampling/Testing Services that will be required on-call contract may.
include but not be limited to the following:
• Geotechnical, hydrological and groundwater investigations
• Preparation of subsurface reports and recommendations
• Field inspections and material testing
• Laboratory materials testing
• Hazardous materials evaluations and testing
• Preparing Phase 1 and Phase 2 studies
• DTSC coordination and permitting.
• Evaluation of street, storm drain and retaining wall repairs or maintenance.
• Review of asphalt concrete and cement concrete mix designs performed in accordance with ASTM
standards.
5.3 GENERAL CIVIL ENGINEERING
General Civil Engineering Services that will be provided under this on-call contract may include but not be limited
to the following:
• Preliminary planning and cost estimating for various projects.
• Provide project study reports, project reports, value engineering analysis and feasibility studies.
• Hydrology and hydraulic food plain studies, and erosion control plans
• Utility research and investigations, including potholing and Ground Penetrating Radar
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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• Preparation of plans, technical specifications and cost estimates for various Public Works and Capital
Improvement Projects including but not limited to; streets, bicycle facilities, sidewalks and curb ramps,
storm drains, site plans, highway improvements and trail improvements projects including park
improvements.
• Structural engineering services for bridges and retaining walls including structural observations and
inspections, structural calculations, structural drawings, shoring plans, and technical specifications.
• Landscaping and irrigation design
• Lighting design for streets, parking lots and parking structures
5.4 TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING
Traffic Engineering and Transportation Planning Services that will be provided under this on-call contract may
include but not be limited to the following:
• Preliminary planning and cost estimating for various projects.
• Provide project study reports, project reports, value engineering analysis and feasibility studies.
• Preparation or review traffic engineering reports, traffic impact analysis, traffic signal design plans, and
transportation planning studies or project specific traffic related issues analysis
• Review traffic impact analysis and scoping agreements related to subdivisions or development projects.
• Perform traffic signal warrants, pedestrian studies and other warrants/studies as requested.
• Provide speed data analysis, intersection control studies including multi-way stop sign control.
• Provide traffic signal or alternatives, safety studies, travel time studies and miscellaneous traffic
engineering services.
• Preparation of plans, technical specifications and cost estimates for traffic projects including but not
limited to; traffic signals, signing and striping, signal interconnect, flashing beacons, pedestrian signals,
traffic calming, and temporary traffic control plans.
• Provide traffic signal timing plans and coordination timing studies for new or modified traffic signals.
• Traffic Plan check services including ability to meet a 2-week review for first plan check and a 1-week
review for each subsequent plan check thereafter until plan check review is approved. City may adjust
plan check review timeline on an as needed basis depending on project size.
5.5 CONSTRUCTION MANAGEMENT AND INSPECTION
Construction Management and Inspection Services that will be provided under this on-call contract may include
but not be limited to the following:
• Construction management including but not limited to; contract administration, contract negotiation,
response to RFIs, submittal reviews, shop drawings, construction scheduling, reviewing change orders,
document control, and cost control.
• Develop and manage RFI and submittal logs.
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City of Rancho Cucamonga
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for
Various On-Call Services
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• Coordinate and host pre-construction meeting and progress meetings, including preparation of meeting
minutes.
• DBE/SBE and grant/loan compliance if applicable
• Establish procedures and monitor contractor compliance with federal and state prevailing wage
regulations and requirements.
• Maintain inspection records and reports.
• Perform daily construction observation and inspection ensuring construction conforms to the project
documents and report via City’s inspection software.
• Ensure the jobsite conditions are in compliance with OSHA requirements.
• Coordinate special inspection and material testing with representatives from other agencies if needed.
• Prepare daily journals including a log of laborers and time and materials construction activities.
• Measure the completed work for the purpose of progress payments.
• Liaise between the contractor and City staff.
• Provide required field inspection tools including ability to use City’s inspection software.
• Coordination and management of the services required, including review of the project site,
improvement plans, specifications, and special provisions.
• Provide constructability reviews.
5.6 DEVELOPMENT PLAN CHECK
Development Plan Check Services that will be provided under this on-call contract may include, but not be
limited to, the following:
• Initial plan review will need to determine compliance with City and State codes.
• Provide the City with a monthly plan review status report for all assigned projects.
• Ability to meet a 2-week review for first plan checks and a 1-week review for each subsequent plan check
thereafter until plan check review is approved. City may adjust plan check review timeline on an as
needed basis depending on project size.
• Map and Improvement plan check review will require a California Licensed Professional Land Surveyor
to stamp and/or seal necessary documents.
5.7 ARCHITECTURAL ENGINEERING
Architectural Engineering Design Services that will be provided under this on-call contract may include, but not
be limited to, the following:
• Preliminary architectural design including planning and cost estimating.
• Preparation of plans, technical specifications and cost estimates for new structures or modifications of
existing structures
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City of Rancho Cucamonga
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for
Various On-Call Services
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• Prepare sketches, renderings and materials boards providing alternative architectural concepts and
designs.
• Prepare 2D and 3D models, sketches, renderings and elevation drawings of proposed architectural
designs and treatments.
• Review for conformance with ADA and required standards.
• Preparation of permit applications to the Planning and Building Departments
• Architectural construction support services and prepare record drawings.
5.8 LANDSCAPE ARCHITECTURE
Landscape Architecture Services that will be provided under this on-call contract may include, but not be limited
to, the following:
• Provie landscape planning and design services for new facilities or modifications to existing facilities
• Perform preliminary siting, grading, and landscaping layouts.
• Conduct site and field investigations to verify locations of existing and proposed facilities.
• Prepare sketches, renderings, and materials boards providing alternative landscaping concepts or
options.
• Prepare construction drawings, technical specifications, and cost estimates for Landscape Architecture
Projects
• Irrigation design including preparation of plans, specifications, and cost estimates.
• Provide landscaping construction support services including preparation of record drawings.
5.9 RIGHT OF WAY COORDINATION
Right of Way Coordination Services that will be provided under this on-call contract may include, but not be
limited to, the following:
• Negotiations with property owners for the purchase of right of way
• Adherence to Caltrans Right of Way Manual for all standards and operating procedures including
completion of Caltrans Right of Way Certification
• Prepare all written correspondence, offer packages.
• Escrow coordination.
• Administration of right of way related contracts (for both state and federally funded projects) including
but not limited to, appraisals, negotiations, preparation of offer packages, and signature coordination.
• Relocation services
• Provide preliminary title reports.
• Provide or review loss of business goodwill appraisal.
• Notary services for the signing and acquisition documents
• Condemnation support
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
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for
Various On-Call Services
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• Eminent domain support
• Provide title and escrow services.
• Coordinate and provide support or information to City Legal staff, if required
• Prepare and secure agreements for Possession and Use, Right of Entry, and license or permits form
property owners.
• Prepare and maintain a schedule of major activities and milestones.
• Represent the City at Planning Commission meetings, City Council meetings or legal proceedings, if
required
6. EVALUATION AND CONSULTANT SELECTION PROCESS
6.1 INITIAL SCREENING
All SOQ responses will undergo an initial review to determine responsiveness to the instructions herein. Those
SOQ responses initially determined to be responsive by meeting the SOQ requirement as indicated herein will
proceed to the next phase of the evaluation process.
6.2 EVALUATION ACTIVITIES
SOQ responses deemed as having met the standard requirements indicated herein are evaluated by an
Evaluation Committee. The SOQ submittals are scored and assigned a ranking of zero (0) through ten (10), ten
being the highest possible score.
The following evaluation criteria and percentages have been assigned to each of the on-call disciplines for the
purposes of evaluation and scoring each SOQ response:
Evaluation Criteria (By Discipline)
Criteria Description Assigned Percentage
Conformance to the Specified RFQ Format 10
Company Expertise and Experience 30
Quality of Project Management Administration Approach 25
Project Team Experience 35
6.3 DEMONSTRATIONS/ INTERVIEWS
Upon completion of the SOQ evaluations and data analysis, and only, if necessary, selected top ranked
Consultants will be provided an opportunity to interview and conduct a presentation to further expand on their
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
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SOQ response(s). Consultant interviews/demonstrations are scored and assigned a ranking of zero (0) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as
stated within the SOQ.
6.4 REFERENCE CHECK EVALUATION
The City may elect to conduct reference checks in lieu of interviews as the final selection criteria. The reference
checks will be conducted by phone with the information being scribed or conducted by a written form,
submitted to the Consultant’s reference contact. Reference contacts will be asked several predetermined
questions for response and to provide a score from zero (0) to ten (10), ten being the highest. Scores are then
tabulated and added to the spreadsheet with the criteria scores. It is imperative that Consultants provide up to
date and accurate information regarding contact information for reference checks. All scores are then tabulated
into the final Consultant ranking.
6.5 CONSULTANT SELECTION
The final Consultant selection is based on which Consultants are the most responsive, meeting the City’s
requirements and offering the best value to the city.
The City may conduct negotiations with several Consultants simultaneously. The City may also negotiate
contract terms with the selected Consultants prior to award. The City, at its sole discretion, reserves the right,
unless otherwise stated, to accept or reject all or any SOQ responses, or any part thereof, either separately or
to waive any informality and to split or make the award in any manner determined to be in the best interest of
the City.
6.6 BEST AND FINAL OFFER
The City reserves the right to conduct pre-award discussions and/or pre-contract negotiations with all or only
top ranked Consultants. At the conclusion of the evaluation processes, the City will request a Best and Final
Offer to be submitted from the finalists.
6.7 LETTER OF INTENT TO AWARD
After a final Consultant selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Consultants. Negotiations shall be confidential and not subject to disclosure to
competing Consultants unless an agreement is reached. If contract negotiations cannot be concluded
successfully, City may negotiate a contract with the next highest scoring Consultant or withdraw the SOQ
entirely.
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City of Rancho Cucamonga
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for
Various On-Call Services
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6.8 EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.
Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet
Bids system under the Response Types, Exhibits A – G, H. Failure to comply with this instruction will deem your
SOQ submittal as non-responsive.
6.9 NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the city. A signed
“Conflict of Interest and Non-Disclosure Agreement, Exhibit A” included herein must be submitted under the
Non-Disclosure tab.
6.10 PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Consultant will be required to
enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City’s
bid system for review. All requirements of said PSA must be completed by the successful Consultant and signed
by both applicable parties prior to any services being rendered. This SOQ sets forth some of the general
provisions which may be included in the final PSA. In submitting a response to this SOQ, Consultant will be
deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services
Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the
PSA language in writing. Failure to raise any objections at the time of this SOQ response submittal will result in
a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception
Summary must be submitted in Planet Bids system under the Response Types tab Exhibits A – G.
6.11 ACKNOWLEDGEMENT OF INSURANCE
Consultants must meet all insurance requirements as outlined in the Professional Services Agreement. Ability
to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of
Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The
awarded Consultant will be responsible for providing the required Certificates of Insurance and must be the
Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded
Consultant, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the
Planet Bid Response Types, Exhibits A – G.
6.12 ADDENDUM ACKNOWLEDGEMENT
The Consultant shall hereby acknowledge they have received all posted Addendums, if any. It is the Consultant’s
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this SOQ shall be considered a part of this SOQ and shall become
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City of Rancho Cucamonga
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for
Various On-Call Services
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part of any final Contract that may be derived from this SOQ. Consultants must indicate their acknowledgement
of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted
under the Planet Bid Response Types, Exhibits A – G.
6.13 DEBARMENT AND SUSPENSION
Bidding Consultants must verify by way of signature to “Exhibit E, Consultant Certification Form” that they are
not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with
the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and
12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed subcontractors are
tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid
Response Types, Exhibits A – G.
6.14 PARTICIPATION CLAUSE
Consultants shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet.
Bids Response Types, Exhibits A – G. This will indicate a consultants’ agreement to or not to allow other entities.
to utilize the SOQ response and awarded contract as a piggyback option.
6.15 SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.
Unsigned SOQ responses will not be accepted. The Signature of Authority declares that the Consultant has
carefully examined the instruction indicated herein including all terms and condition and specifications, and
hereby proposes and agrees, if the Consultants SOQ response is accepted, Consultant agrees to furnish all
material in accordance with the instruction and specifications in the time and manner prescribed for the unit
cost amounts set forth in the Consultants SOQ response.
6.16 COMPANY REFERENCES
Provide a minimum of three (3) references for each discipline you are interested in. If a reference is included for
multiple disciplines, please indicate that on the reference worksheet under the description of services section.
The references must be agencies in California that your company has conducted comparable or like services.
Preferred references should be current customer within the past three (3) years.
Exhibit H, Reference Worksheet, must be complete and uploaded into the Planet Bid system under the
“Response Type” section identified as “Exhibit H”. While the Reference Worksheet accompanies your SOQ
response it is not to be discussed in any other area of the SOQ response other than the “Response Type, Exhibit
H” in Planet Bids. Failure to comply with the instruction will determine the Consultants SOQ response as non-
responsive and be eliminated from proceeding any further in the process.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 22 of 30
6.17 PRICING
There is no pricing / cost element included in this SOQ. The SOQ review and Consultant Interview/Presentations
(if necessary) will produce a list of qualified Consultants that will then be requested to submit their cost sheets
for each submitted response. Pricing should not be discussed anywhere in any responses submitted at this time
including samples of other pricing scenarios for sample or other projects. Failure to comply with required format
and/or instruction will cause Consultants SOQ response to be considered as non-responsive and be eliminated
from proceeding any further in the process.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 23 of 30
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants.
I do not have specific knowledge of confidential information regarding SOQ responses received in response to
the Request for Statement of Qualifications (SOQ) #24/25-501 Various On-Call Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
SOQ response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any SOQ
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 24 of 30
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 25 of 30
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications
(“SOQ”) #24/25-501 for Various On-Call Services have been read and understood and that our Vendors is able
to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 26 of 30
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT
The Consultants hereby acknowledges the following Addenda Number(s) to this SOQ have been received, if any.
Consultants understands failure to acknowledge any addenda issued may cause the SOQ response to be
considered non-responsive. It is the Consultants’ responsibility to log into the Bid System to identify and
download the number of addenda that have been posted.
• __________________
• __________________
• __________________
• __________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 27 of 30
“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither _____________________________ (Consultant) nor any of its proposed subcontractors
are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 28 of 30
“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the city is not an agent, partner
or representative of these agencies and is not obligated or liable for any action of debts that may arise out of
such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of
its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 29 of 30
“EXHIBIT G” SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this SOQ response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following SOQ response.
THE CONSULTANTS IN SUBMITTING THIS SOQ RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO
DO SO MAY DEEM YOUR SOQ RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 30 of 30
“EXHIBIT H” REFERENCES WORKSHEET”
This Exhibit must be complete and uploaded into the Planet Bid system under the applicable Response Type,
section identified as “Exhibit H”” section. Provide a minimum of three (3) clients for each discipline you are
interested in. If a reference is included for multiple disciplines, please indicate that on the worksheet below
under the description of services section. The references must be agencies in California that your company has
conducted comparable or like services within the past three (3) years. Please make the copies of the table below
to provide additional reference information for multiple disciplines if necessary. Please verify accuracy of
contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibit H.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Addendum No. 001
Request for Statement of Qualifications (SOQ) #24/25-501
For
Various On-Call Services
December 12, 2024
Re: Consultant Questions/Answers/Clarifications
Ladies and Gentlemen:
This Addendum will address questions and clarification requests as submitted by Consultants.
Only those questions submitted in writing are being addressed and can be found in the below
table.
The RFP response due date and time is being extended to January 13, 2025, by 9:00 am.
If there are any questions regarding this Addendum, please contact me at (909) 774-2500
Sincerely,
Ruth Cain, Procurement Manager
City of Rancho Cucamonga
Procurement Division
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 2 of 11
Question(s) / Clarification(s) Answer(s) / Comment(s)
1
Please clarify if the reference information
requested in Section 4 should be included
with the 6 projects requested. Considering
that Exhibit H, Reference Worksheet, states
that it is not to be discussed in any other
area of the SOQ response other than the
“Response Type, Exhibit H” in Planet Bids.
Failure to comply with the instruction will
determine the Consultants SOQ response as
non-responsive and be eliminated from
proceeding any further in the process.
Yes, the references requested under Section
4 for the 6 projects should be included for City
awareness. However, the City will only
contact the references formally provided
under Exhibit H as part of the reference
checks for this RFQ.
2
Could the City please clarify if all categories
should be combined and submitted as one
Response File and also submitted separately
under their respective category tabs? Please
clarify if reference information should be
included with the 6 projects requested.
Considering that Exhibit H, Reference
Worksheet, must be complete and
uploaded into the Planet Bid system under
the “Response Type” section identified as
“Exhibit H”. While the Reference Worksheet
accompanies your SOQ response it is not to
be discussed in any other area of the SOQ
response other than the “Response Type,
Exhibit H” in Planet Bids. Failure to comply
with the instruction will determine the
Consultants SOQ response as non-
responsive and be eliminated from
proceeding any further in the process.
Sections 4.1 to 4.7 should be combined and
submitted as one response file. Individual
responses and files with the scope of services
for each discipline shall be submitted under
the appropriate category in Section 5.5 for
the disciplines that you are proposing on.
See response to Question 1 regarding the
references.
3
Please clarify if reference information
should be included with the 6 projects
requested. Considering that Exhibit H,
Reference Worksheet, must be complete
and uploaded into the Planet Bid system
under the “Response Type” section
identified as “Exhibit H”. While the
Reference Worksheet accompanies your
See response to Question 1.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 3 of 11
SOQ response it is not to be discussed in any
other area of the SOQ response other than
the “Response Type, Exhibit H” in Planet
Bids. Failure to comply with the instruction
will determine the Consultants SOQ
response as non-responsive and be
eliminated from proceeding any further in
the process.
4 Does the City want resumes for our
proposed sub-consultants?
Yes, submit resumes for key personnel,
including subconsultants as necessary.
5
Section 4. SOQ Submission Requirements
and Response Format lays out that a single
document for Sections 4.1 through 4.8 must
be submitted as the "Response File." There
is no Section 4.8. Is this section missing from
the RFQ? Additionally, what does the City
want submitted as the separate Section 5
tabs? Can this be clarified so that we make
sure we are compliant?
There is no Section 4.8, only sections 4.1-4.7
are required to be submitted.
Quals, resumes, and the org chart submitted
within Sections 4.1-4.7 should be
representative of all disciplines you are
proposing on. Only the description of the
offered scope of services for each discipline
that you are proposing on should be
submitted as separate tabs under Section 5.
6
Due to the holidays and there being several
pursuits due at the same time, can you
please extend the deadline by one week, to
January 13?
Yes, the deadline will be extended until
January 13, 2025.
7 What is the maximum dollar amount of the
contract (annually/or life of contract)?
The initial contract award (over the life of the
contract) will be $1 Million for each selected
consultant. However, there is no guarantee of
work or compensation, and the City reserves
the right to increase or decrease this limit if
needed.
8
How many firms is the City looking to award
for each of the listed disciplines on page 11
?
The City does not have a number of
consultants set for each discipline but is
looking to award to multiple consultants for
each category provided that they meet the
requirements of the RFQ and that their
reference checks are in good standing.
9 Is there a page count limit, and if so what
does not count towards it?
There is no page count limit.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 4 of 11
10 How many firms does the City intend to
select for each discipline?
See response to Question 8.
11
On Page 11, it states that firms should
submit items under the tab for their
respective discipline. For example, what
information should be included in Section
5.5?
See response to Question 5.
12
On Page 11, it states that Sections 4.1
through 4.8 should be submitted under the
Response File tab. What information should
be listed in Section 4.8?
Please see answer to Question 5.
13
Please confirm to whom at the City the
cover letter by the Consultant should be
addressed to?
Marlena Perez
14
Could the City please clarify if Section 5.6
Development Plan Check pertains to
Engineering, Building and Safety, Planning
Review, or all three?
The Development Plan Check only pertains to
Engineering. Building and Safety and Planning
Review are under different on-call contracts
at the City.
15
Section 4 of the RFP states that the response
file will be comprised of information
discussed in sections 4.1 through 4.8.
However, when the section requirements
are broken down there are only sections 4.1
through 4.7. Is there a requirement for
section 4.8 or was that a typo?
Please see answer to Question 5.
16
Exhibit "A" - There are five lines to be filled
on the Exhibit. It is understood that the first
line would be the printed name of the
"Consultant's Representative" as defined on
Page 10 of the Request for Statement of
Qualifications. The fourth line will be the
signature of the Consultant's
Representative, and the fifth line will be the
date of signature of the Consultant's
Representative. Please indicate as to what
information needs to be presented on the
second (Relationship to the City) and the
third line (Relationship to the Consultant).
Print name, indicate what your relationship
to the City is, i.e. current vendor, related to
any City staff….. or none, indicate what your
relationship is to the Consultant are you an
owner, related to staff….. or none, sign and
date
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 5 of 11
17
Exhibits "A" through "H", inclusive - It is
understood that Exhibits "A" through "H",
inclusive will need to be provided by the
consultant submitting the Statement of
Qualifications - Would submittal of any of
said Exhibits be required by any of the sub-
consultants that the consultant may retain
as part of the consultant's team? If so,
please indicate which Exhibit(s).
Exhibits A through G are only required for the
prime consultant. Exhibit H needs to be
provided for the prime and subconsultants.
18
On Page 16 of 30 - Section 5.6 - Last bullet
point - What will be the seal and signature
requirements of the professional engineers
who will be reviewing improvement plans
during the initial plan check period and
when the plans have received the seal and
signature of the professional engineers in
charge of preparation of the improvement
plans?
Improvement plans shall be reviewed by or
under the supervision of a California Licensed
Professional Engineer.
19
On Page 16 of 30 - Section 5.6 - Last bullet
point - Will the seal and signature of a
Professional Land Surveyor licensed in the
State of California or alternatively the seal
and signature of a Registered Civil Engineer
in the State of California authorized to
practice survey be required under the City
Surveyor's Statement on final tract and
parcel maps?
The last bullet point from Section 5.6 will be
removed and this task will be part of a
separate Proposal Request.
20
On Page 16 of 30 - Section 5.6 - Last bullet
point - It is understood that map review
services and review of legal descriptions and
plats will be conducted by a Professional
Land Surveyor licensed in the State of
California or a Registered Civil Engineer in
the State of California authorized to practice
survey. It is understood that the review of
improvement plans will be conducted by
registered professional engineers in the
State of California. Please clarify/ confirm.
See response to Questions 18 and 19.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 6 of 11
21
On Page 16 of 30 - Section 5.6 - Last bullet
point - Will the review of the final tract maps
and parcel maps be conducted by the
Development Plan Check consultant
selected for Section 5.6 functions, or will the
review of the final tract maps and parcel
maps be conducted by the Survey and
Mapping consultant selected for Section 5.1
functions? The final tract maps and parcel
maps, under City Surveyor's Statement,
require the signature of a Professional Land
Surveyor licensed in the State of California
or the signature of a Registered Civil
Engineer in the State of California
authorized to practice survey. Will the
signatures under City Surveyor's Statement
be made by the Development Plan Check
consultant selected under Section 5.6 or will
it be made by the Survey and Mapping
consultant selected for Section 5.1
functions?
Neither the consultant selected for 5.1 or 5.6.
This task will be revised to only include
“prepare tentative and final tract and parcel
maps.” See response to Question 19.
22
On Page 14 of 30 - Section 5.1 - Last bullet
point - Will the review of the final tract maps
and parcel maps be conducted by the
Survey and Mapping consultant selected for
Section 5.1 functions, or will the review of
the final tract maps and parcel maps be
conducted by the Development Plan Check
consultant selected for Section 5.6
functions? The final tract maps and parcel
maps, under City Surveyor's Statement,
require the signature of a Professional Land
Surveyor licensed in the State of California
or the signature of a Registered Civil
Engineer in the State of California
authorized to practice survey. Will the
signatures under City Surveyor's Statement
be made by the Survey and Mapping
consultant selected for Section 5.1 or will it
be made by the Development Plan Check
See response to Question 21.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 7 of 11
consultant selected under Section 5.6
functions?
23
On Page 11 of 30 - Section 4 - First bullet
point on the page - Sections 4.1 through 4.8
is referenced - Section 4.8 seems to be
missing.
See response to Question 5.
24
Will the City look to choose a variety of
different consultants than in previous
years? In other words, are all firms eligible
even if they have previously held the on call
contract?
Yes, all firms are eligible even if they have not
been on previous on-calls with the City.
25 How many consultants will you select in
each category?
See response to Question 8.
26
Are you able to share how much work was
given out during the past cycle….ie: value of
contracts given / how many projects, etc.
See response to Question 7. The City will not
be providing this information at this time.
However, the number of contracts given to
each consultant under the on-call as it is
based on the total contract value and not the
number of projects.
27 Can you provide a list of consultants who
currently hold the on call in each category?
The City will not be providing this information
at this time.
28
On RFQ page, 4th paragraph it states:
“Please submit responses for the following
sections to the associated section response
type tab in Planet Bids” In the bullet list after
the 4th paragraph it states: • Section 5.1
Surveying and Mapping – Submit under the
Section 5.1 tab. // • Section 5.2
Geotechnical Engineering and Material
Sampling/Testing – Submit under the
Section 5.2 tab. // • Section 5.3 General Civil
Engineering – Submit under the Section 5.3
tab. // • Section 5.4 Traffic Engineering and
Transportation Planning – Submit under the
Section 5.4 tab. // • Section 5.5
Construction Management and Inspection –
Submit under the Section 5.5 tab. // •
Section 5.6 Development Plan Check –
See response to Question 5.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 8 of 11
Submit under the Section 5.6 tab. // •
Section 5.7 Architectural Engineering –
Submit under the Section 5.7 tab. // •
Section 5.8 Landscape Architecture –
Submit under the Section 5.8 tab. // •
Section 5.9 Right of Way Coordination –
Submit under the Section 5.9 tab.” We
understand that we should only add
information for those services we want to
propose on; however, we have reviewed
the text in Section 5. DISCIPLINES AND
APPLCABLE SCOPE OF SERVICES from the
bottom of page 13 to the top of page 18,
and none of the text here seems to ask for
any information. QUESTION. Can you please
explain what, if anything, should be
submitted under the tabs for Section 5.1 to
5.9?
29
On RFQ 12, under 4.4 Firm
Experience/Qualifications that we are to
include in our SOQ it states: “The Consultant
shall demonstrate the Consultant’s
qualifications, experience, expertise, and
capability to perform the requirements of
this SOQ. The Consultant shall provide a
minimum of 6 representative projects that
have been completed within the last five
years, INCLUDING A CONTACT PERSON
(INCLUDING NAME, TITLE, PHONE NUMBER
AND EMAIL) AT THE AGENCY FOR WHOM
THE WORK WAS COMPLETED. EACH
EXPERIENCE SHALL INCLUDE A BRIEF
DESCRIPTION OF THE SCOPE
PERFORMED….” [emphasis in CAPS added]
However, on page 21 of the RFQ it states
“Exhibit H, Reference Worksheet, must be
complete and uploaded into the Planet Bid
system under the “Response Type” section
identified as “Exhibit H”. WHILE THE
REFERENCE WORKSHEET ACCOMPANIES
See response to Question 1.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 9 of 11
YOUR SOQ RESPONSE IT IS NOT TO BE
DISCUSSED IN ANY OTHER AREA OF THE
SOQ RESPONSE other than the “Response
Type, Exhibit H” in Planet Bids. Failure to
comply with the instruction will determine
the Consultants SOQ response as non-
responsive and be eliminated from
proceeding any further in the process.”
[emphasis in CAPS added], and Exhibit H on
page 20 of the RFQ asks for virtually the
same information (name, title, address,
phone number, email, and description of
services) as is requested in section 4.4.
QUESTION. These statements seem to
contradict each other with one asking that
we include project/client contact
information in section 4.4 of our SOQ and
the second saying that reference
information cannot be discussed a
30
On RFQ page, 4th paragraph it states:
“Please submit responses for the following
sections to the associated section response
type tab in Planet Bids: • Sections 4.1
through 4.8 – These sections shall be
compiled as one document with a title sheet
separating each numbered section. Submit
under the Response File tab.” However, the
numbered sections that follow only go up to
4.7. QUESTION. Is this a typo, and it should
read “• Sections 4.1 through 4.7”?
See response to Question 5.
31
The RFP mentioned that Section 4.1 - 4.8
should be submitted under the Response
File tab, should there be a 4.8? I do not see
this section in the RFP.
See response to Question 5.
32
Could you confirm what information you
would like to see in the discipline sections
(ie - include specific quals, resumes, org
chart - or should that all stay in section 4.1-
4.8)?
See response to Question 5.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 10 of 11
33
Our firm is interested in submitting an SOQ
for Discipline and Scope of Services 5.5. Our
firm does perform a majority of the services
provided in 5.5 under this on-call contract,
we do not perform all of them. Do we need
to be able to perform all services listed in
Discipline 5.5 (including those that may be
added), or may we submit the SOQ for the
services we do provide?
No, you do not need to perform all
disciplines, you can submit the SOQ for only
the scope of services you wish to provide.
Only include the scope of work for the
disciplines in Section 5.5 that you want to
perform.
34
How many firms will be selected for the On
Call list? Can you provide us with the current
names of the incumbents of this list.
See responses to Questions 8 and 27.
35
In Section 4.2, the SOQ requests a
comprehensive Table of Contents listing all
materials, exhibits, and supplemental
information. However, the instructions for
Exhibit H specify that it should only be
uploaded in the designated section of the
Planet Bid system and must not be
discussed in any other area of the SOQ
response. Should Exhibit H be included in
the Table of Contents, or should it be
excluded to comply with the restriction
against referencing it outside the
designated area?
All exhibits can be referenced in the TOC.
However, Exhibit H itself should only be
submitted under the portal for Exhibit H on
planet bids.
36
On page 11, Section 4 references Section
4.8; however, there does not appear to be
any additional references to this section
elsewhere in the document. Would you
please confirm if there is an additional
section that should be included for
consideration?
See response to Question 5.
37 Can you confirm whether or not building
inspection services are part of this RFQ?
See response to Question 14.
38
Where can I find the scope of work for
environmental consultants? I could not find
it in the SOQ.
This RFQ does not include environmental
consulting services. The City has a separate
On-Call for environmental services that is
held through the Planning Department.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 11 of 11
39
In section 5.6 Development Plan Check.
What discipline is the City looking for here?
For example, is the City looking to hire
different disciplines such as a landscape
architectural firm to provide plan checking
services for submitted landscape plans?
The primary discipline required for the tasks
listed under section 5.6 is Civil Engineering.
The City is interested in having the ability to
have different disciplines other than Civil
Engineering available, but cannot guarantee
the number of plan checks.
40
Please clarify what information is required
for submittal under the tabs for the Sections
5.1 - 5.9, since the required information
appears to be included in Sections 4.1-4.8?
Please confirm there is no section 4.8 - all as
shown on page 11 of 30 of RFQ..
See response to Question 5.
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PSA with professional liability insurance (Design)
Last Revised: 01/11/2018
Page 16
EXHIBIT B
CONSULTANT PROPOSAL
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JANUARY 13, 2025
Statement of Qualifications (SOQ) for
#24/25-501 for Various On-Call Services
PROPOSAL FOR
City of Rancho Cucamonga
Chase Keys, PE
1260 Corona Pointe Court | Suite 305
Corona, CA 92879-5013
Office 855.900.4742 + Mobile 951.970.6879
ckeys@hrgreen.com
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4.1 Cover Letter
January 13, 2025
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Re: SOQ for Various On-Call Services, #24/25-501
Dear Selection Committee Members:
The City of Rancho Cucamonga has established itself as prime ground for residential and non-residential
developments. Cognizant of its prime location and attractiveness, the City is prioritizing funding to address aging
infrastructure, enhance mobility, and maintain parks, streets, open space, storm drains and buildings. In line
with the City’s General Plan’s vision to create a sustainable and vibrant city, HR Green Pacific, Inc’s (HR Green)
approach to municipal services promote safety, balanced street networks, and economic development. Our
team understands the importance of a well-balanced Capital Improvement Plan and of private development in the
overall economic development of cities.
To help meet your City’s needs, HR Green Pacific, Inc. (HR Green) has drawn together a team comprised
of experienced staff in the design and management of comparable Capital Improvements Plans (CIP) and
private development projects. Our responsiveness and innovative approach to street and transportation related
projects positioned us as a trusted source to our clients, including Rancho Cucamonga, for the last five years.
Furthermore, our land development review staff have a deep understanding of cities’ development review
processes throughout the Inland Empire and most of our staff has in-house city engineering experience. Our
proactive and comprehensive approach to development review has made us a successful partner to our clients
when looking to meet the tight schedules and fluctuating demands of the development market. HR Green meets
all the desired qualifications and has the desired local experience. Based on our experience and past success,
HR Green is responding to the City’s RFQ in the following categories:
▪5.1 Survey and Map Check
▪5.3 General Civil Engineering
▪5.4 Traffic Engineering and Transportation Planning
▪5.6 Development Plan Check
OUR DIFFERENTIATORS
Unparalleled Local Knowledge. Working with the City over the last five years, we have designed pavement
rehabilitation, ADA, street widening, multi-modal, storm drain, and traffic projects throughout the City. HR Green’s
local staff has helped create and implement design standards and policies for many of our clients. Our staff
has served as extension of staff to not only manage CIP projects and design diverse infrastructure projects, but
also procure and administer grant funding. Our team has prepared CIPs, cost estimates, budgets, and grant
documentation with the City and throughout the region.
HRGREEN.COM
1260 Corona Pointe Court | Suite 305
Corona, CA 92879
Main 855.900.4742 + Fax 713.965.0044
HR Green® | Building Communities. Improving Lives.
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HR Green® | Building Communities. Improving Lives.
Land Development Plan and Document Review. Our hands-on Land Development team brings renowned review
management to 30+ Southern California agencies, including 10+ in San Bernardino County. Our core plan review
team members have more than one hundred years combined engineering services dedicated solely to plan and
land development projects review, garnering the experience to provide through and accurate reviews. Our staff
members have served as Land Development Engineers and contract City Surveyors as an extension of city staff,
while our reviewers are familiar with the unique local standards and are versed at performing electronic plan
reviews through different software platforms such as Accela, TRAKiT, and EnerGov.
Transportation Planning and Traffic Engineering. HR Green has provided extensive traffic and transportation
engineering within the Inland Empire. Our team has extensive experience preparing and reviewing traffic studies,
preparing traffic impact assessments, and handling traffic signal design and optimization which will be strong
assets in delivering the diverse traffic services outlined in your RFQ.
Seamless interface with Subcontractors. HR Green has long-established relationships with our key subcontractors.
They are shown in the organization chart to support your needs.
OUR COMMITMENT
HR Green is committed to provide efficient and quality services that aim to protect the public interest and
encourage community growth.
We look forward to partnering with the City of Rancho Cucamonga on this important work to successfully
complete the services requested. Should you have any questions or concerns, please feel free to contact
Program Manager Chase Keys, PE, by phone at 951.970.6879 or by email at ckeys@hrgreen.com. Timothy
Hartnett has signed this cover letter and is an authorized signatory for HR Green Pacific, Inc.
Sincerely,
HR GREEN PACIFIC, INC.
Chase Keys, PE Timothy Hartnett
Program Manager President, Governmental Services
City of Rancho Cucamonga
Procurement Division
Page 2 of 2
January 13, 2025
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Precedes this page 4.1 Cover Letter/Introduction
-4.2 Table of Contents
1 4.3 Executive Summary
2 4.4 Firm Experience/Qualifications
13 4.5 Third-Party/Subcontractors
15 4.6 Staff Resumes and Organizational Chart
23 4.7 Project Management Approach
i Appendix - Exceptions and Considerations
Under separate cover 5.1 Surveying and Mapping
Under separate cover 5.3 General Civil Engineering
Under separate cover 5.4 Traffic Engineering and Transportation Planning
Under separate cover 5.6 Development Plan Check
Under separate cover Exhibits A through H
Continuous service for
more than 110 years
110
4.2 Table of Contents
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4.3 Executive Summary
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
HR Green brings a history of collaboration with the City, having previously played a
key role in developing plans and specifications for the Capital Improvement Projects
throughout the City. We have also partnered with the City to support your land
development division in various capacities. Our commitment to maintaining the
City’s high standards for quality of life remains unwavering, and we approach this
project with the same dedication that has characterized our past collaborations.
Essential Project Management
Our Program Manager, Chase Keys, PE, is charged with the pivotal role of bringing
our company’s efforts together in alignment with your expectations. Chase has
worked with Rancho Cucamonga and your staff since 2019 in several capacities.
Chase is supported by a specialized team, providing flexibility to meet the City’s
needs as projects are identified. Chase will be accessible and responsive to you
at all junctures. This approach requires careful listening to your input. We invite
active participation from you as part of our team. Your voice is crucial to the
success of this management approach.
Our Approach
As detailed throughout our proposal, HR Green has the qualified proposed staff,
successful experience, and proven best practices to provide the services and
produce the deliverables detailed in your RFQ. Along with our subcontractors,
we are prepared to provide on call services in the following categories:
Survey and Map Check; General Civil Engineering; Traffic Engineering and
Transportation Planning; and Development Plan Check. As the City identifies
project needs, our Program Manager, Chase Keys, PE, as well as appropriate
Project Managers will meet with the City to clarify your scope requirements and
schedule. To provide a comprehensive solution, they will coordinate with your
staff to determine staff needs and validate we are mobilizing the best fit to meet
your needs. Chase is supported by a deep bench of multi-faceted personnel. HR
Green’s depth of staff, (60+ locally/750+ nationally) and specialized capabilities
will seamlessly mobilize resources to meet your needs.
Past Performance
A key indicator for future success is proven past performance. HR Green’s
unmatched experience in providing engineering services has been proven through
our successful completion of similar work with Rancho Cucamonga and other
municipalities. We invite you to contact the local representatives listed on each of
our similar projects to hear firsthand the effectiveness of HR Green’s team.
Rancho Cucamonga
and HR Green:
A Great Team
Since 2019, HR Green has been
proud to provide a wide array of
design and engineering of public
improvements to the City of Rancho
Cucamonga. Our staff has also
played a staff augmentation role,
most recently as a Deputy City
Engineer to facilitate project delivery.
Memorable projects include:
Baseline Road Pavement
Rehabilitation
W. Foothill Boulevard Complete
Street Improvements
Foothill Boulevard Pavement
Rehabilitation
Church Street ADA Improvements
Hermosa Avenue Widening
Etiwanda Grade Separation Traffic
Analysis and Utility Coordination
6th Street Traffic Signal
Modifications
FY 20/21 and 22/23 Traffic Signal
Modifications
Various Staff Augmentation
services
Grant Application/Support services
4.3 Executive Summary
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4.4 Firm Experience/
Qualifications
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
Founded in 1913, HR Green has been providing public
sector services for 110+ years and ranks among
ENR’s Top 500 Design Firms (currently #173) in the
United States. The firm is a corporation with 750+
employees and 20 offices nationwide, including two in
Southern California. Our California-based corporation is
headquartered in nearby Corona with another fully staffed
office on Palm Desert.
We exclusively serve public agencies in California and
focus on multi-faceted on-call engineering. We have
60+ staff assigned in Southern California, many of
whom have a broad range of traffic, design, engineering,
project/program management, staff augmentation, and
construction management experience.
A MUNICIPAL AND GOVERNMENTAL FOCUS TO
DELIVER DIVERSE ON-CALL SERVICES
HR Green’s Governmental Services staff and service
background is firmly rooted in creating lasting legacies
for public agencies. Our key personnel are former public
employees and/or have served in a staff augmentation role
(traffic managers, city engineers, public works directors,
Capital Improvement Program (CIP) managers, Caltrans
engineers, and senior engineers) throughout Southern
California. We have walked in your shoes, understand
day-to-day operational needs, leverage well-established
stakeholder relationships; and take a holistic, big-picture
approach to provide meaningful services to help you make
important decisions and drive positive outcomes.
HR Green has continued
to climb the rankings on
Engineering News Record’s
(ENR) annual lists of top
design firms in the nation,
coming in at 173.
OVER 750+ EMPLOYEES
Comprehensive Services
We link project needs to community values, environmental
and regulatory requirements, and infrastructure standards
to design lasting solutions that meet the necessities of
local citizens and businesses.
Whether your environmental needs include
environmental compliance for infrastructure and
facilities, or NEPA services for transportation
infrastructure, or other environmental concerns, we
can provide various solutions to resolve your needs.
Unlock your infrastructure’s hidden value, build a
roadmap to success, bridge the digital divide, attract a
Gigabit Economy, foster resilience, and help prepare your
community or service area for the future.
Land surveying, GIS mapping, data collection, or field
observations are often the crucial first step to any
project. HR Green’s geospatial professionals have a keen
eye for detail and keep your project goals front of mind
while adapting as required by site conditions.
Our Municipal Services professionals combine creativity
with reliability to provide staff augmentation and
multi-faceted consulting services to local governments.
We provide Engineering, Public Works, Planning and
Building Departments with staff to meet the variable
workloads without the normal long-term costs.
Our planning services allows clients to imagine
their future. Both new and established communities
must set a strategy for growth and development.
Our planning professionals recognize regulatory and
economic parameters while utilizing implementation
tools that lead to success and practical application.
BROADBAND
Whether your infrastructure needs include design,
construction, funding identification, innovative
geometry, environmentally sensitive areas,
sustainable and attractive structures, or difficult
traffic challenges, we can provide the solutions you
need.TRANSPORTATION
4.4 Firm Experience/Qualifications
MUNICIPAL
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
City of Rancho Cucamonga
REFERENCE
Matt Pilarz
Principal Civil Engineer
City of Pomona
505 South Garey Avenue,
Pomona, CA 91766
P: 909.620.3652
E: matt.pilarz@pomonaca.gov
Ron Chan
Principal Traffic Engineer
P: 909.620.2286
E: ronald.chan@pomonaca.gov
On-Call Engineering Services
City of Pomona
Since 2013, HR Green has maintained various on-call civil engineering, design, plan
check, and project management contracts with the City of Pomona. We have provided
design engineering of various roadway, alley way, sidewalk, curb and gutter, and American
with Disabilities (ADA) Act compliance projects citywide. We have provided a contract City
Surveyor and ongoing Plan and Map Review services for land development projects
citywide. This has included assigning on-site staff to process and track projects. We have
established processes and checklists, and also implemented a paperless intake/routing/
tracking system to accelerate review schedules.
Sample Projects
City Surveyor and Survey Application Reviews: In 2021, HR Green became
the City Surveyor for Pomona and continues today. Under our City Surveyor and
document review role, we reviewed final maps, parcel maps, certificate of corrections,
lot line adjustments and mergers, easements and vacation documents, certificate of
compliance, and other survey related documents. Provided research of City and county
records, historical evidence, and historical standards to perform review and provide
recommendations to the City. Prepared legal descriptions and plats for city projects, as
well as provided recommendations for project processing.
Holt Avenue Improvements: The Holt Avenue corridor is a major east/west Arterial
spanning over four miles from Valley Way to east city limits connecting the City’s major
downtown core. As part of the City’s adopted Corridors Specific Plan (CSP), HR Green
was hired to finalize the analysis and design of the CSP improvements. The project
included a thorough traffic analysis of the corridor including taking 24-hour turning
movement counts at 85 intersection and 60 private driveways, traffic forecasting, and
traffic model development to document existing, future no-build, and build conditions.
Prior to final design, four concepts were prepared and presented to the public and City
Council. After City and stakeholder approval of the preferred alternative, HR Green
proceeded to final design. Final design included reconstruction of the existing pavement,
new raised center medians, new signing and striping, traffic signal modifications, street
“I want to say great work to . . .
the HR Green Team for their hard
earned work in getting us to this
point with this Clean California
Grant and our Holt project. I am
very pleased with the team attitude
and the respect, care, and loyalty
that HR Green has shown through
all our projects. I am confident that
we will be able to have an executed
agreement and a Holt project that
will deliver the criteria we have
defined as we set out to make it
a reality for our residents. Great
work!”
Arnold E. Dichosa, PE
City Engineer
Continued on the next page
DATES PERFORMED:
2013-Ongoing
ENGINEERING SERVICES
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
lighting, median and parkway landscaping, trail design within an adjacent park including
outdoor workout equipment, protection of the exiting sanitary sewer under the proposed
median, water main improvements, sewer main improvements, and stormwater
improvements, include post-construction permanent BMPs.
Gold Line Light Rail: We have provided on-call project management, staff
augmentation, and plan review for the Gold Line light rail project, including the
extension of the Light Rail Transit line through the City, two bridges at Garey
and Town Avenues, and a flyover heavy rail west of Towne Avenue Comprehensive
review services include civil, traffic, railway, environmental and structural engineering,
surveying, architecture, landscape, planning, CEQA/NEPA and related proposed work.
Plan Review Services: From a land development perspective, we have provided
ongoing plan review services for land developments citywide. This has included
assigning on-site staff to process and track projects. We have established processes
and checklists, and also implemented a paperless intake/routing/tracking system to
accelerate turnaround review schedules. Our staff works as an extension of agency
personnel and utilized checklists and checklists to accelerate plan review schedules.
Review types include public agency plan reviews, private land development projects,
building and safety applications in behalf of Public Works, and others.
”HR Green’s electronic plan check
system provides instant file
delivery to all responsible parties,
making the review process more
efficient and expeditious; at a
glance history of all data transfers;
and instant project deadline
tracking and notification.”
Carmen Barsu, PE, QSD
Associate Civil Engineer
City of Pomona
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“HR Green has consistently
exceeded our expectations in
providing the transportation
engineering/planning services.
The on-site engineers have
demonstrated strong expertise
in the land entitlement process.
Furthermore, the team has
excellent communication skills
in resolving the engineering
issues by coordinating with the
designers/developers directly. We
are very happy to have the HR
Green engineers as a part of the
City’s team.”
Wei Sun, TE, PTOE
Principal Engineer / City Traffic
Engineer
Continued on the next page
REFERENCE
Wei Sun, TE, PTOE
Principal Engineer / City Traffic
Engineer
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
P: 951.413.3149
E: weis@moval.org
Harold Zamora, PE
Engineering Division Manager/
Assistant City Engineer
P: 951.453.3100
E: haroldz@moval.org
On-Call Engineering Services
City of Moreno Valley
The City of Moreno Valley, with a population of 200,000+ is a rapidly growing community
with a limited in-house staff and extensive service and staffing needs to keep pace with
several key service areas such as plan review and encroachment permit requests, and
transportation planning project. The City has undergone a prolonged period of population
growth and development activity. The City has limited in-house staff, depending on
consultants to keep pace with the ongoing development/infrastructure network expansion.
Sample Projects
Plan Reviews/Staff Augmentation: HR Green is engaged to provide a variety of plan
review and staff augmentation services. This includes on-site staff support, review of
development projects for the transportation engineering division, as well as reviewing
traffic control plans and traffic studies. Additionally, we provide the City engineer
with land development support services, including on-site and remote support for the
review of development projects going through the entitlement and construction stages,
including subdivision specific plans, conditional use permits, and zone changes.
Citywide Pavement Rehabilitation: With additional funding incoming for
infrastructure improvements, but limited in-house staff, the City needed consultant
assistance to prepare plans for the much needed Citywide Pavement Rehabilitation
Program.
In 2021, the City engaged HR Green to provide full plan preparation for 135 arterial/
collector street segments totaling more than 80 centerline miles. To expedite the
project, HR Green assigned a full service design team to provide extensive field reviews,
base mapping, utility coordination, pavement rehabilitation recommendations and design,
and signing and striping plans per the City’s General Circulation Plans and Bicycle Master
Plan.
HR Green provided the street improvement and signing and striping plans for more than
80 miles of arterial/collector streets between two projects and ten phases. The project
included the grind and overlay or slurry seal of arterial or collector streets throughout
DATES PERFORMED:
2013-Ongoing
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City of Rancho Cucamonga
ENGINEERING SERVICES
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the City. In addition to the rehabilitation or maintenance of existing pavement, the project
also included new signing and striping of all streets, including the addition of new Class
II and Class III bikeways as well as several bicycle boulevards. HR Green had to take into
the account the City’s adopted bicycle and pedestrian master plan and existing on-street
parking to design the most effective and efficient corridors. At the City’s request to
expedite the project, HR Green was able to complete the design of the first project within
six months and the second four months after that.
The Citywide Pavement Rehabilitation Program – Phases 1 and 2 project,
significantly improved road quality, safety, and access. This $50M project was
planned to be completed in a 10-year period but was completed in just 18 months,
funded by the federal recovery act plans and the state gas tax under State Bill 1.
This project was recognized by the League of California Cities (Cal Cities),
County Engineers Association of California (CEAC), and California State
Association of Counties® (CSAC) with the 2024 Outstanding Local Streets
and Roads Project Award. This category includes, but is not limited to, projects that
use resources efficiently, projects that employ emerging technologies and materials,
progressive preservation programs that improve pavement conditions, projects that are
cost-effective and/or creative in the planning, design, funding and/or implementation
compared to traditional methods, that are sustainable from a financial and resource
perspective, and/or reduce greenhouse gas emissions and are environmentally friendly.
https://savecaliforniastreets.org/citywide-pavement-rehabilitation-program-phases-
1-and-2 /
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
City of Rancho Cucamonga
League of California Cities (Cal
Cities)
County Engineers Association
of California (CEAC)
California State Association of
Counties® (CSAC)
Outstanding Local Streets and
Roads Award - 2024
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Continued on the next page
REFERENCE
Chris Tanio, PE
Director of Public Works
City of Placentia
401 E. Chapman Avenue
Placentia CA, 92870
P: 714.993.8132
E: ctanio@placentia.org
On-Call Engineering Services
City of Placentia
Since 2015, HR Green has been under contract to provide on-call services to the
growing City of Placentia. Over the years this has included plan review, city engineering,
construction management, inspection, and project management services.
Sample Projects
Plan Reviews: HR Green’s interim City Engineer was certified QSD/QSP and, among
other services, coordinated stormwater compliance efforts for the City. Our staff
continues to provide plan check and WQMP review, consistently meeting the City’s
15/10/5 working day turnaround review schedule. Our reviews for 35%, 65%, and
100% PS&E submittals verify conformance with City standards for roadway geometrics,
storm drain plan and profiles, hydrologic/hydraulic reports, sewer plans and profiles,
street lights, signing and striping details, traffic control plans, water quality reports,
landscape and irrigation, and bridge and retaining wall aesthetics. We also coordinated
meetings with utility agencies, especially Golden State Water Company, relating to the
construction of a new water well site and the abandonment of the existing site adjacent
to the new station.
One of our proposed WQMP reviewers and environmental engineer specialists, served
as Environmental/Police Services Supervisor responsible for successfully managing the
City’s Water Quality Program. He spearheaded all City CIP projects from inception to
completion (establishing schedules and coordinating methods to meet target deadlines).
He effectively performed all site inspections; implemented continuous improvement
strategies that facilitated cost effective solutions, saving the City a significant amount
of money; implemented “green” initiatives; provided effective training and leadership
for new hires regarding code enforcement practices and procedures; developed
and coordinated fiscal budget preparation for the Code Enforcement Division and
Environmental programs; and monitored revenues and expenditures and prepared
analysis reports and forecasts.
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City of Rancho Cucamonga
DATES PERFORMED:
2015 - Ongoing
PLAN REVIEW, STREETSCAPE
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Representative Plan Check Projects
HR Green has provided Plan Check services on the following projects (all projects
included grading, erosion control, drainage, street, and sewer reviews):
▪Metrolink Station
▪Van Buren Industrial Development
▪Orchard Highlands Development
▪Alta Vista Development
Old Town Streetscape: The City of Placentia aimed to revitalize and stimulate
economic growth in its historic Old Town area, restoring its unique character while
positioning it as a destination for the next two decades. With the planned Metrolink
Station and Parking Structure set to bring increased activity, the City saw an
opportunity to create a vibrant, accessible, and attractive district for residents, visitors,
and businesses. However, achieving this transformation required a comprehensive
streetscape improvement plan that would modernize infrastructure, enhance pedestrian
and cyclist accessibility, and preserve the area’s historic appeal.
HR Green was engaged to deliver the final design for the Old Town Placentia
Streetscape Improvement Project, transforming the City’s vision into actionable
improvements. The design included implementing road diets to slow traffic and create
safe bike lanes, widening sidewalks from 4 feet to 10 to 12 feet to accommodate
increased pedestrian activity, and adding curb extensions, high-visibility crosswalks, and
bike boulevard signage. Street amenities such as benches, trash receptacles, and bike
racks were integrated to enhance visitor experience, along with street and pedestrian
lighting for safety. Additionally, HR Green included landscaping, irrigation, and place-
making signage to beautify the area, as well as electrical features like outlets, speaker
connections, and digital kiosks to support community events and enhance Old Town’s
identity as a dynamic public space.
The revitalized Old Town Placentia serves as a thriving community destination, attracting
residents and visitors alike while supporting local businesses. The project’s complete
streets approach enhances safety for pedestrians and cyclists, promotes
alternative transportation, and creates an inviting environment for shopping,
dining, and entertainment. The improvements leverage the future Metrolink
Station and Parking Structure, positioning Old Town Placentia as a connected,
accessible, and sustainable hub of activity. By integrating modern amenities and
infrastructure with historic charm, the project fosters a vibrant, economically resilient
community asset that will benefit Placentia for years to come.
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City of Rancho Cucamonga
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Continued on the next page
REFERENCE
Rod Butler
City Manager
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
P: 951.332.6464
E: rbutler@jurupavalley.org
On-Call Engineering Services
City of Jurupa Valley
Upon the City of Jurupa Valley’s incorporation in 2011, City operations needed to hit the
ground running and provide for a seamless transition from County-provided services to
City-responsible services. HR Green had established relationships with Riverside County
and other regional stakeholders, as well as a bench of locally-accessible, available staff.
The City hired HR Green to handle all City Administration, Engineering, Public Works,
Building & Safety, and Development needs. Over the past 14 years we have helped the
City Manager and City Council identify, prioritize, and address goals/challenges, and also
develop a roadmap for continuing and sustained success.
Sample Projects
HR Green has handled numerous Projects for the City over the years, including managing
and implementing their Capital Improvement Program, numerous Building and Code
projects, Survey and GIS projects, Construction Management and Inspection services,
Plan Review (Civil and Building), Traffic and Transportation projects, numerous Pavement
Design and Rehabilitation projects, Permit processing, Grant funding and Administration,
and many more. Some of those projects include:
CIP Project Management, Pavement Rehabilitation, Traffic and Transportation,
Grant Funding and Administration Services: Due to the poor condition of City
roadways upon City incorporation, estimated to cost up to $128M to repair, HR Green
aggressively pursued funding opportunities. The City has maximized the use of Measure
A, Gas Tax, SB1, ATP, CalRecycle, TUMF, DIF, COP bond funds, CFDs, SB-821, HBRR,
STIP, HSIP, CDBG, and developer monies to fund high-priority infrastructure needs
to advance critical projects. Our staff has prepared applications and obtained $5+M
in new funding through Caltrans, the Riverside County Transportation Commission,
CDBG, HSIP, CalRecycle, and other grant programs to support Safe Routes to School
and Active Transportation Program (ATP) projects, beverage container recycling, and
“green,” cost-effective pavement rehabilitation methods. For example, since 2014
the City has been successful in garnering multiple ATP grants. This was a major
DATES PERFORMED:
2011-Ongoing
“The City of Jurupa Valley
continues to be very pleased with
the services that we are receiving
from HR Green. HR Green provides
highly competent and experienced
staff at reasonable hourly rates.
In an active and fast-growing
city like Jurupa Valley, being able
to supplement our internal team
with well-managed contract staff
makes us all the more effective
in serving our residents and the
development community.”
Rod Butler, City Manager,
City of Jurupa Valley
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City of Rancho Cucamonga
ENGINEERING SERVICES
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accomplishment in the initial year of this new funding source, given 67 applications
were received from this Caltrans District 8 region and only 16 projects were funded,
two of these being Jurupa Valley projects. Also, we helped the City establish a $9
million bond program to fund an expedited pavement rehabilitation initiative which has
corrected long-standing pavement deficiencies in large parts of the City.
Traffic and Transportation Services: Traffic safety and mobility improvements
have been a high, ongoing City priority. HR Green has worked within the City to help
implement transportation safety initiatives that have reduced fatalities and major
accidents by as much as 50%. Many enhancements have been incorporated into the
City’s Pavement Management System to reduce speeding, promote safe routes to
school and multi-modal transportation options, improve level of service and circulation,
and upgrade safety lighting and ADA compliant sidewalks and curb ramps.
HR Green embedded a dedicated transportation planner to manage daily transportation
operations and program implementation. his included responding to City Council and
constituent traffic and parking requests, preparing engineering study reports, field
investigation/inspection to verify existing conditions, making recommendations for
improvements, and working with numerous stakeholders to enhance safety. Our staff
has managed project expenditures related to the City’s Motor Fuel Tax and Highway
Safety funds and has developed projects and prepared applications for various
transportation program grants.
HR Green has updated ordinances, published traffic data and maps, reported weekly
reviews to the City’s Engineering office and published metrics.
Plan Review Services: Our staff created the development review and approval
process for the City, customized checklists/forms, and tested/implemented/continuously
utilize Accela as the City’s automated permitting system. We have also assisted with
the development of engineering design standards and guidelines to facilitate the plan
checking process. Our staff members have served as City Engineer, City Surveyor,
on-site engineers, plan checkers, and inspectors to provide a comprehensive turn-key
land development solution. Our staff has customized plan check checklists, leveraged
electronic plan check, digital commenting, and mobile apps for web-based field
inspections in real time; established development review processes; and consistently
hold developer workshops and pre-planning meetings to facilitate the entitlement
process. We have processed grading plans, improvement plans, architectural plans and
maps for thousands of new residential units. HR Green also serves as the City NPDES
Program Manager, overseeing compliance with federal, state, and regional water quality
requirements.
Our staff members have provided daily permit counter staffing (issue >60% of permits
over the counter), accomplish 15,000+ building inspections annually (100% completed
on-time); issue 1,500+ building permits annually, perform 1,500+ code enforcement
inspections annually. We have achieved a 98% success rate meeting plan review
schedules. Annually, this involves 2,100+ improvement plan sheets being reviewed,
2,200+ building plan reviews completed annually, and 150+ new planning projects
reviewed. Our efforts have reduced costs in permit processing and inspection fees to
applicants by an estimated 20 – 35% due to shorter turnaround times and lower costs.
Our team members regularly facilitate round table discussions with developers to create
awareness of current standards to help speed review times and ease approvals.
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
City of Rancho Cucamonga
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REFERENCE
Rosemary Hoerning, PE, PLS, MPA
Executive Director of Engineering
City of Montclair
5111 Benito Street
Montclair, CA 91763
P: 909.625.9478
E: rhoerning@cityofmontclair.org
On-Call Engineering Services
City of Montclair
Since 2015, HR Green has provided design and project management services for the City
of Montclair, including approximately two miles of complete streets improvements to turn
the vision of several City Master Plans into reality.
Sample Projects
Holt Boulevard Improvements: Holt Boulevard is a major east/west arterial extending
between City limits connecting parks, major residential development, and a large
portion of the City’s commercial/retail businesses. The Holt Boulevard Improvement
Project included the rehabilitation of existing pavement, new signing and striping,
traffic signal modifications, construction of Class IV separate bike lanes/buffered Class
II bike lanes, and new landscape for the existing center median and proposed Class
IV median. The design also had to be coordinated with on-going projects in adjacent
jurisdictions, upcoming private development, development of a new City park within the
project limits, and an Omnitrans bus rapid transit project. In addition to the design of
the improvements HR Green also conducted a thorough analysis of all existing driveways
along the project limits and provided recommendations to the City on which driveways
should be considered for removal. The intent of that analysis and recommendation was
to limit the number of access points along the corridor to improve roadway safety by
reducing the total number of potential turning movements onto the corridor.
Monte Vista Avenue Corridor Study: HR Green conducted a corridor analysis of
Monte Vista Avenue between Holt Boulevard and the I-10 underpass. The study
stemmed from the construction of the I-10 Express Lane Corridor Improvement Project
managed by the San Bernardino County Transportation Authority. In anticipation of the
additional vehicular traffic that may result from this improvement, the City of Montclair
wanted to evaluate the existing Monte Vista Avenue Corridor and identify opportunities
to provide additional capacity for motorized vehicles while also creating a corridor that
harmonizes the presence of pedestrian and bicycle users. HR Green was hired by the
City to find “right-sized” solutions to meet the challenges of the project.
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City of Rancho Cucamonga
DATES PERFORMED:
2015-Ongoing
ENGINEERING SERVICES
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REFERENCE
Chris Lopez
Former City Manager
(now with City of Livingston)
City of Livingston
1416 C Street
Livingston, CA 95334
P: 209.394.5550
E: citymanager@livingstoncity.
com
On-Call Engineering Services
City of Hemet
HR Green served the City of Hemet as City Engineer and was responsible for delivering
capital projects and enhancing the plan check delivery process. Shortly after we were
hired, HR Green’s role with the City rapidly expanded to include all engineering duties
including CIP Planning, Plan Review, and Design. This included serving as CIP
Manager responsible for managing City’s Capital Improvement budget and overseeing the
design and construction of all capital projects including grant writing/administration.
HR Green staff were involved with the projects from conception and budgeting through
construction management and close out and manage a wide array of projects for both
engineering and public works, including the City’s water/sewer system.
HR Green was responsible numerous for capital improvement projects including:
“HR Green has been successful
performing City Engineering,
project support, plan checking, and
development reviews for the City
of Hemet since January 2019. HR
Green is an ideal fit for combining
experience with value by reducing
the amount of paper, time, travel,
and costs.”
Christopher Lopez
Former City Manager
City of Hemet
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
City of Rancho Cucamonga
▪Stetson Avenue Bridge
▪Traffic Signal, Warren and Auto
▪Systemic Safety Analysis Report Program
▪Numerous Slurry Seal projects
▪Kirby Street Improvements (Devonshire
to Menlo)
▪Missing Link Sidewalks and ADA Ramps
▪5700 Whittier Ave Resurfacing
▪Accessible Sidewalks and ADA Ramps
▪Pavement Rehabilitation – Ph. 1
▪Pavement Rehabilitation – Ph. 2
Plan Review Services: In early 2020, the City lost a key employee and HR Green
provided a seasoned Professional Engineer to work side by side with Community
Development planning staff to streamline entitlement reviews, conditions of approval, and
mapping approvals. Over the ensuing years, HR Green staff provided hundreds of plan
reviews for the City, providing excellent customer service and on-time reviews more than
95% of the time.
DATES PERFORMED:
2019-2024
ENGIINEERING SERVICES
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4.5 Third-Party/Subcontractors
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HR Green's strategic network of subcontractors underscores our dedication to creating a one-stop-shop clients with
comprehensive and high-quality solutions. Understanding that no single entity can encompass expertise in every facet
of engineering, consulting, and technical services, we have established a select group of subcontractors who contribute
specialized skills, knowledge, and capabilities to our projects. Our meticulous selection process for subcontractors is
based on their proven track record, technical prowess, and alignment with our client-centric approach and values. We
actively seek out subcontractors who are industry leaders in their respective domains and share our commitment to
delivering outcomes that consistently meet or exceed our clients' expectations.
Counts Unlimited (Category 5.4, Traffic Data Collection)
Counts Unlimited has been providing traffic data collection services for the past 30
years. All of their employees are very experienced; from Project Managers to Road
Tube Field Technicians to Traffic Data Collectors. They have assembled a workforce
that is both highly trained and highly skilled. Counts Unlimited is proud to say the
majority of their staff have 5+ years of work experience with Counts Unlimited,
which in turn reduces turnover within the company.
Counts Unlimited’s Data Collection Services are field tested and provide proven
accuracy. Their equipment is top-of-the-line and routinely maintained for best
performance. Their employees are routinely monitored for accuracy, and are
required to attend periodic meetings enforcing count accuracy methodologies.
Roadway Classification Counts utilize road tube setups that can classify each lane
of traffic individually. This produces a much higher rate of accuracy, as opposed to performing the count with one set of
tubes for multiple lanes of traffic. Time-sensitive projects are not unique to the industry and Counts Unlimited strives to offer
the fastest turnaround time in the business. Upon request and availability, they can provide count reports withing 24 hours.
Terracon (Category 5.3, Geotechnical Engineering)
Terracon is a 100% employee-owned nationwide, privately held corporation,
having provided consulting engineering services to clients since 1965. From
its roots in geotechnical engineering, Terracon has evolved into a successful
multi-discipline firm specializing in environmental, facilities, geotechnical, and
materials services for private and public-sector clients. They have provided
services on some of the largest and most complex projects in the area. These projects include street improvements,
bridges, highways, municipal buildings, sewer and stormwater improvements, water tanks, treatment plants, utilities,
public works, projects federally funded, K-12 schools, community colleges/universities and many others. Terracon has
supported HR Green nationally for many years, including diverse CIP projects for the cities across Southern
California.
4.5 Third-Party/Subcontractors
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Z City of Rancho Cucamonga
Map Check (with HR Green), City of Lancaster
Map Check (with HR Green), City of Moreno Valley
On-Call Field/Office Surveying and Mapping, City of
Murrieta
Map Check (with HR Green), City of Corona
Map Check(with HR Green), City of Placentia
Map Check (with HR Green), City of Jurupa Valley
Map Check (with HR Green), City of Pomona
Map Check (with HR Green), City of Palos Verdes
Estates
Holt Avenue Corridor Improvements, City of Pomona
Holt Boulevard Median Improvements, City of Montclair
Old Town Streetscape Improvements, City of Placentia
Kelsoe & Associates (Categories 5.1 and 5.3, Surveying)
Kelsoe & Associates is a full-service land surveying firm based in Corona, serving
public sector clients throughout Southern California. They currently employ a staff of
Seven professionals, maintaining vehicles and equipment for three field crews utilizing
robotic total stations and state-of-the-art GPS receivers. Their office staff is equipped with the latest AutoCAD software. Over the
past 25 years, they have accumulated an extensive database of survey information throughout the Inland Empire. They are often
able to provide our clients with substantial cost savings by utilizing previous survey data. Kelsoe has maintained a successful
working relationship in support of HR Green design projects by providing field surveying. These include:
Holt Avenue Corridor Improvements, City of Pomona
Old Town Placentia Road Improvements, City of
Placentia
Transit Center ADA Improvements, City of Pomona
Miscellaneous Infrastructure Improvements, Cities of
Hemet and Jurupa Valley
Town Avenue Complete Streets Improvements, City of
Claremont
Grand Avenue Drainage Improvements, City of Diamond
Bar
B Street Waterline, City of Chino
Hamstead Road Slope Repair, City of La Canada Flintridge
Dennis Janda, Inc (Category 5.1, Survey and Map Check)
Dennis Janda, Inc. (DJI) provides professional Land Surveying, Mapping Services and Surveying and
related map checking. They provide services to public agencies throughout Southern California and
currently have a with a core staff of 13 employees. The firm has supported HR Green for more than
10 years providing map check services to 10+ agencies, including the cities of Corona, Jurupa
Valley, Moreno Valley, Placentia, Pomona, Lancaster, and Palos Verdes Estates.
VDLA Landscape Architects (Category 5.3, Landscape Design)
VDLA is a dynamic group of designers, irrigation experts, project managers and skilled professionals who
collaborate to design beautiful and sustainable environments. This combined expertise gives VDLA the
unique ability to create stunning yet practical landscape architectural design, produce accurate construction
documents and provide unsurpassed client service. Defining our client’s vision and business goals establishes
the foundation for every decision in our design process. We create long-term solutions for long-lasting
projects.
For more than 50 years VDLA has worked with municipalities, commercial and land developers, public
agencies, HOAs and design-builders throughout Southern California to design beautiful environments that
create a sense of place and well-being.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
4.6 Staff Resumes
and Organization Chart
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Tim Hartnett
Mike Myers, PE
Mike Foreman, PLS
Elizabeth Becerra
Manoj Pavithran, PE
Brian Willham, PE, PTOE, PTP
Casey Dix, PE, PTOE
Lilly Diaz
Survey/Map Review:
Dennis Janda, PLS (DJI)
Topographic Survey and Mapping:
Bob Kelsoe, PLS (Kelsoe)
Geotechnical Engineering:
Jay Martin, PG, CEG (Terracon)
Landscape and Irrigation Design:
Brett Allen, PG, CEG (VDLA)
Traffic Data Collection:
Kris Campos (Counts Unlimited)
Subcontractors
Primary City Contact
Your primary point of contact is Chase Keys, PE, our assigned Program Manager. Chase will see that all resources are
allocated to your projects as needed, serve as part of our QA/QC team, and will be available for requested meetings with the City.
His resume and work experience, along with the other key staff are found on the following pages.
City of Rancho
Cucamonga
HR Green Team
Survey/Map Check Traffic Engineering/
Transportation Planning
Chase Keys, PE
Program Manager
Principal-in-Charge
Carolina Fernandez
QA/QC
Civil Engineering
Chase Keys, PE
Trent MacDonald
Art Casillas
Jorge Perez, PE
Jeanne MacDonald
Monica Pangco
Development Plan Check
Tina York, PE
Carolina Fernandez
Desiree Flores, PE
James Xiong, PE
Legend
Key Staff
4.6. Staff Resumes and Organization Chart
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Z City of Rancho Cucamonga
EXPERIENCE
12 Years
EDUCATION
BS, Civil Engineering
REGISTRATION/LICENSE
Professional Engineer,
CA #90593
Chase Keys, PE I Program Manager/General Civil Engineering
Chase brings comprehensive experience in the preparation of feasibility studies, design, and
construction of sustainable multi-modal and road projects throughout Southern California.
He has prepared grant applications for federal, state, and regional funding. Moreover, he
has assisted in both the office and field on construction projects and processed paperwork
through Caltrans and regional transportation agencies. Chase has served as CIP Manager for
various California agencies in a staff augmentation role and designed 100+ miles of pavement
rehabilitation projects in the past five years. He brings vast experience to the City of Rancho
Cucamonga and served as the Project Manager for the Etiwanda Grade Separation Traffic
Analysis and the West Foothill Boulevard Multi-Modal Improvements projects. Chase
has also served as Project Manager for the planning, design, staff augmentation, and/or
construction management of multi-modal, road widening, pavement rehabilitation, Complete
Streets, active transportation, highway, and Safe Route to Schools projects involving federal,
state, regional, and/or local funding for numerous cities such as Cathedral City, Palm Desert,
Jurupa Valley, Moreno Valley, Hemet, Beaumont, Lake Elsinore, Pomona, Claremont, Montclair,
Diamond Bar, Rancho Cucamonga, Placentia, Azusa, Arcadia, and Palos Verdes Estates.
SELECTED PROJECT EXPERIENCE
Etiwanda Grade Separation Traffic Analysis, City of Rancho Cucamonga: Project
Manager for the preparation of a detailed traffic analysis to document the potential effects
of the project during construction on several driveways in the proximity of the project. Traffic
counts were collected within the study boundary to document existing conditions. Our team
examined scenarios including the existing traffic operations as well as the traffic operations
utilizing multiple scenarios of potential driveway closures. The end result was identifying
potential strategies to mitigate traffic congestion and safety concerns during construction of
the proposed grade separation.
West Foothill Boulevard Multi-Modal Improvements, City of Rancho Cucamonga:
Project Manager for the rehabilitation of a 2.5-mile stretch of Foothill Boulevard from
Milliken Avenue to East Avenue. The design included a cold mill and overlay of the existing
AC pavement. The revised signing and striping plans included not only the three existing
travel lanes in each direction, but the addition of new Class II bike lanes throughout the
corridor, some of which being buffered. This portion of Foothill Boulevard is directly adjacent
the City’s Victoria Gardens Mall and Interstate 15 and experiences heavy traffic.
Holt Avenue Corridor Improvements, Cities of Pomona: Project Manager for the analysis
and design of approximately four miles of new raised center median along the Holt Avenue
Corridor as part of the City’s corridor specific plan. The project included a thorough traffic
analysis of the corridor including taking 24-hour turning movement counts at 85 intersection
and 60 private driveways, traffic forecasting, and traffic model development to document
existing, future no-build, and build conditions. Final design included reconstruction of the
existing pavement, new signing and striping, traffic signal modifications, street lighting, new
median and parkway landscaping, trail design within an adjacent park including outdoor workout
equipment, protection of the exiting sanitary sewer under the proposed median, water and
sewer main improvements, and stormwater improvements.
Old Town Streetscape Improvements, City of Placentia: Project Manager responsible
for the design including road diets to reduce traffic speed and accommodate bicycle traffic,
widening the sidewalks from 4’ to 10’ or 12’, curb extensions, street/pedestrian lighting, high-
visibility crosswalks, bike boulevard signing and striping, and street amenities such as benches,
trash receptacles, and bike racks. The project included new landscape and irrigation throughout
to beautify the Old Town area, place making signage, and electrical improvements such as
outlets, outdoor speaker connections, and digital kiosks.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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EXPERIENCE
35+ Years
EDUCATION
BS, Engineering Design
Timothy Hartnett I Principal-in-Charge
Tim currently serves as Vice President/Practice Leader – Municipal Services for HR Green
Pacific. Tim has provided ongoing municipal engineering services to several municipalities
in northern Illinois over the last 20 years. These services have involved Tim’s dedication
to the overall management of operations within the municipality including Subdivision and
Site Improvement review and approval process from concept plan through the Final Plat
in accordance with the municipality’s Municipal Code, Engineering Standards, applicable
development agreement and annexation agreements. Tim has considerable experience
performing other services which has included grants and funding procurement for
roadway, parks and facility improvements, construction observation, meeting attendance,
general engineering advisory services, water and wastewater master planning, capital
involvement planning and implementation, MFT Road programs and staff augmentation
and support. Tim also acts as the lead contact between HR Green clients and the various
design/field staff members executing all projects within the communities he represents. In
addition, Tim leads the public education/ outreach programs to the residents, businesses,
schools and neighboring communities.
Carolina Fernandez, EIT I Quality Assurance/Quality Control
(QA/QC)/Development Plan Check
Carolina has over 10 years of comprehensive experience providing engineering support
to multiple local municipalities in Public Works, Engineering, and Building & Safety
departments. She has served as an office engineer for multiple cities including Palos
Verdes Estates, Jurupa Valley, Palm Desert, and Hemet. Among her relevant experience,
she has worked directly with agencies in creating standards, city policies and procedures,
managed of development reviews process, reviewed plans grading and permits, providing
Capital Improvement Program (CIP) project management, and represented cities in multi-
agency projects.
Her experience spans the complete engineering life cycle, from application review to
representing Engineering and Public Works Departments at community meetings and City
Council sessions. She supervises land development activities, coordinates with inspectors,
and reviews various permits and applications including lot splits, mergers, and certificates
of compliance. Carolina serves as the primary liaison with public agencies and legal teams
for cooperative agreements, financing maps, condo maps), Site Development (residential,
commercial/industrial).
SELECTED PROJECT EXPERIENCE
Land Development Support, City of Rancho Cucamonga
Contract Engineer/Land Development/Public Works, City of Palm Desert
Development Review Manager/Development Support, City of Jurupa Valley
Transportation Engineering, City of Moreno Valley
Public Works/Engineering Support, City of Beaumont
Engineering Support, City of Hemet
EXPERIENCE
10 Years
EDUCATION
BS, Civil Engineering
REGISTRATION/LICENSE
Engineer-in-Training,
CA #156004
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Mike Myers, PE I Lead Survey / Map Reviewer
Mike has more than 30 years of public sector engineering experience. He possesses
extensive project and construction management knowledge coupled with strong
interpersonal communication skills. Mike has served as City Surveyor for the Cities of
Hemet, Palm Desert, Pomona, Palos Verdes Estates, and Jurupa Valley. He has served
as a Senior Project/Program Manager handling a broad range of municipal consulting
services (federal grant funding, design, CIP management, plan review, assessment
engineering, pavement management, and construction management) for 20+ Southern
California cities. This experience includes attending Planning Commission meetings and
serving as the primary City representative to facilitate the processing, approval, and
construction of land development projects. He has also designed various road widening,
pavement rehabilitation (involving a variety of strategies, such as slurry seal, PCC ADA,
and ARHM), site improvement, and wet utility (sewer/water/drainage) projects throughout
Southern California.
SELECTED PROJECT EXPERIENCE
On-Site Project Management Staff Augmentation, City of Jurupa Valley
City Engineering, City of Hemet
City Surveyor/Acting City Surveyor, Cites of Pomona, Moreno Valley, and Jurupa
Valley
On-Call Engineering, City of Palos Verdes Estates
On-Site Project Management Staff Augmentation, City of Moreno Valley
EXPERIENCE
36 Years
EDUCATION
Bachelor of Science, Civil
Engineering
REGISTRATIONS/
LICENSE
Registered Civil Engineer,
CA #30702
Mike Foreman, PLS I Senior Survey / Map Reviewer
For the past 50 years, Mike has been responsible for a variety of field and office survey
projects using conventional and GPS methods, boundary resurrection and establishment,
Tentative and Final Subdivision Maps, Record of Survey Maps, Lot Line Adjustments,
Certificates of Compliance, Parcel Merger documentation, Corner Records for survey
monument preservation and replacement, construction layout, topographic, hydrographic,
light and heavy railroad, geological monitoring, American Land Title Association (ALTA)
surveys, right-of-way engineering and preparation of Legal Descriptions and Plats for
property acquisition and transfer purposes, and Map Checking. He has served as Acting
City Surveyor for several cities throughout southern California including: Baldwin Park,
Lancaster, Poway, Yorba Linda, Rancho Santa Margarita, Murrieta, Lake Elsinore, Moreno
Valley, and Orange and San Diego counties.
SELECTED PROJECT EXPERIENCE
On-Call Engineering Services, City of Corona
Survey Review and Engineering Plan Check, City of Upland
Survey Review, City of Moreno Valley
EXPERIENCE
50 Years
PROFESSIONAL
AFFILIATIONS
California Land Surveyors
Association | CLSA
REGISTRATIONS/LICENSE
Professional Land Surveyor |
California | 5778
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Trent MacDonald I Civil Engineering Designer
Trent has 36 years of CAD design experience for agencies and developers throughout
Southern California, including ADA-compliant infrastructure. He is proficient in AutoCAD
and Civil3D. The last 14 years of his experience have been focused in designing municipal
capital infrastructure projects, such as street improvements, pavement rehabilitation
including the use of ARHM, ADA curbs and ramps, rough and precise grading, storm
drain, sewer, water, erosion control plans and exhibits as well as accessible public
facility improvements, planning studies, conceptual designs, libraries, equestrian parks,
animal shelters, and parks. In this role he has provided technical and analytical support;
created, reviewed and revised construction plans, documents, cost estimates and
specifications; produced volume calculations and earthwork, technical reports, Water
Quality Management Plans, and Storm Water Pollution Prevention Plans, while integrating
ADA compliance standards.
SELECTED PROJECT EXPERIENCE
West Foothill Boulevard Multi-Modal Improvements, City of Rancho Cucamonga
Various Pavement Rehabilitation and ADA Projects, City of Rancho Cucamonga
Hemet Valley Bikeway, City of Hemet
Holt Boulevard Bike Lane Improvements, City of Montclair
Towne Avenue Complete Streets Improvements, City of Claremont
EXPERIENCE
36 Years
SPECLIALIZED
TRAINING
Civil 3D: Basic Roadway
Design
Roundabouts: Balancing
Safety & Mobility for All
Bikeway Facility Design
and Safety Improvement
Civil 3D: Grading and
Roadway Design
EXPERIENCE
36 Years
SPECLIALIZED
TRAINING
Civil 3D: Basic Roadway
Design
Roundabouts: Balancing
Safety & Mobility for All
Bikeway Facility Design
and Safety Improvement
Civil 3D: Grading and
Roadway Design
Brian Willham, PE, PTOE, PTP I Lead Transportation Planner
Brian is a Senior Traffic Engineer with more than 24 years of experience in multi-modal
traffic engineering and transportation planning including the identification of corridor
improvements, intersection traffic control, and technologies that accommodate all modes
of travel. His experience includes master planning, corridor studies, intersection and
interchange studies, systems engineering, state and federal funding application, and
agreement management, public engagement, and significant collaboration between public
agencies, private property owners, neighborhood groups, and other impacted stakeholders
for transportation projects while working in both the public and private consulting sectors.
Brian brings extensive experience with significant corridor studies that necessitated the
close coordination between traffic and safety analyses and associated concept designs,
ultimately resulting in corridor recommendations that improve the movement and safety of
vehicular, pedestrian, and bicyclist travel.
SELECTED PROJECT EXPERIENCE
Civic Center Access Study, City of Palm Desert
Garey Ave Traffic Analysis, City of Pomona
Arrow Hwy Parking Analysis, City of Pomona
6th Avenue Corridor Study, Des Moines, IA
Tower Terrace Road Corridor Design Study, Cedar Rapids, IA
EXPERIENCE
24 Years
EDUCATION
BS, Civil Engineering
REGISTRATION/LICENSE
Professional Engineer,
AZ #78613 | CO #62485 |
FL #96802 | IA #P17122 |
IL #062060518
Professional Traffic
Operations Engineer, #2696
Professional Transportation
Planner #703
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Manoj Pavithran, PE I Lead Traffic Designer
Manoj has years of experience in traffic engineering, bridge design, and transportation
engineering. His primary role is to provide technical leadership for roadway, ITS, traffic,
and data collection projects. He has worked with Maricopa Association of Governments
(MAG) since 2008 on TSOP projects and has established a great working relationship with
MAG staff. He has developed a set of internal procedures that allow his group to perform
travel time studies and signal optimizations quickly and efficiently without sacrificing
accuracy. In addition to TSOP projects, Manoj has performed various safety evaluations
for MAG member agencies such as Maricopa County Department of Transportation
(MCDOT), Chandler, and Gilbert, and has worked with those agencies for years. He
understands the technical expectations of MAG member agencies and guides his projects
accordingly. Manoj produces high quality products often under budget and ahead of
schedule. Manoj has published technical papers on Traffic Metering Strategies at Work
Zone Lane Restrictions and is experienced in traffic modeling software, including Traffix,
Synchro, SimTraffic, Corsim, and Vissim.
SELECTED PROJECT EXPERIENCE
Pedestrian Crossing and Street lighting Evaluations, City of Phoenix, Arizona
32nd Street at East Main Canal HAWK, City of Yuma, Arizona
Intersection and Run-Off Road Crash Safety Evaluation Program, MCDOT
I-10 Inner Loop Active Traffic Demand Management Planning Study, Arizona
Department of Transportation (ADOT)
SR 202L South Mountain Freeway – Traffic Design, Signing & Striping 2016 to
2020, City of Phoenix/ADOT
EXPERIENCE
22 Years
EDUCATION
MS, Civil Engineering
BS, Civil Engineering
REGISTRATION/LICENSE
Registered Professional
Engineer, AZ #49892
CERTIFICATIONS /
SPECIALIZED TRAINING
Roadway Safety Audits
Law for Engineers
Tina York, PE I Lead Development Plan Reviewer
Tina has 38 years of experience focusing on civil plan review, project management, civil
engineering, site grading and drainage design, and review of hydrology and hydraulics
studies. She has also performed construction inspection for municipalities. Having
overseen plan review services for 50+ agencies nationwide, Tina has customized plan
review reports and tracking logs, checklists, and budgetary worksheets for tracking
review and inspection costs. Tina has also managed a web-based plan check tracking
system to give agency staff 24/7 project status and implemented electronic plan checking
to enhance communication, reduce review times, and save money. She is proficient
using various software applications, including EnerGov, Accela, SMARTGov, NewForma,
Bluebeam Revu, TRAKiT, SunGard, Adobe, and e-PlanSoft. She and her team have served
numerous communities throughout Southern California.
SELECTED PROJECT EXPERIENCE
On-Call Plan and Map Checking, City of Victorville
On-Call Plan and Map Checking, City of Jurupa Valley
On-Call Engineering Plan Check, Cities of Upland, Pomona, Moreno Valley, Corona,
Eastvale, Placentia, Desert Hot Springs, Palm Desert, La Quinta, Rancho Mirage,
Lancaster, Huntington Beach
EXPERIENCE
35 Years
EDUCATION
BS, Civil Engineering
REGISTRATION/LICENSE
Registered Civil Engineer,
CA #46367
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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Dennis Janda, PLS (DJI - Subcontractor) I Survey/Map Reviewer
Dennis offers 42 years of experience in the land surveying and mapping profession.
Dennis is responsible for the scheduling, contract administration and final review of
all mapping and surveying projects performed at Dennis Janda, Inc. He has served as
City Surveyor and Map Check Consultant to various Southern California cities, including
Menifee and Beaumont. Through HR Green he has provided map check and/or
surveying to 10+ agencies. He has overseen design and construction survey for a wide
variety of infrastructure projects in Riverside County. As map checker, he has processed
the review of dedications, easements, lot line adjustments, vacations, and certificates
of compliance, together with the review and process of tentative maps, tract maps, and
parcel maps for diverse cities throughout Southern California. Dennis has worked with HR
Green on numerous projects throughout Southern California.
SELECTED PROJECT EXPERIENCE
Map Check (with HR Green), City of Lancaster
Map Check (with HR Green), City of Moreno Valley
On-Call Field/Office Surveying and Mapping, City of Murrieta
Map Check (with HR Green), City of Corona
Map Check(with HR Green), City of Placentia
Map Check (with HR Green), City of Jurupa Valley
Map Check (with HR Green), City of Pomona
EXPERIENCE
42 Years
EDUCATION
Palomar College Surveying
REGISTRATION/LICENSE
Professional Land
Surveyor, CA #6359
CERTIFICATIONS
Certificate in GPS Survey
I Certificate in AutoCAD I
Certificate in Esri ArcGIS
Software
Bob Kelsoe, PLS (Kelsoe & Associates, Subcontractor) I Topgraphic
Survey / Mapping
Bob is the president of Kelsoe & Associates, Inc. and has more than 30 years experience
in the land surveying profession. He is a licensed land surveyor in the State of California
and Nevada and is in responsible charge of the firm’s land surveying activities.
Prior to joining Kelsoe & Associates, Bob worked for California Corridor Constructors as a
project surveyor on the San Joaquin Hills Transportation Corridor. He was responsible for
the layout and calculation of more than 30 bridges and grading of approximately 12 miles
of new freeway. In addition, he created the company’s quality control/quality assurance
program.
Bob has extensive experience in both performing and supervising surveys for public
agencies. As a project surveyor, he has worked closely with the California Department
of Transportation (Caltrans) on detailed topographic surveys and second order geodetic
control. He also performed and supervised surveys for the Los Angeles County
Transportation Commision on the Metro Green Line and the Army Corps of Engineers on
the lower Santa Ana River reconstruction. Bob has worked with HR Green on numerous
projects throughout Southern California.
SELECTED PROJECT EXPERIENCE
San Joaquin Hills Transportation Corridor
Caltrans District 7 On-call Survey
EXPERIENCE
30+ Years
EDUCATION
BS, Civil Engineering
REGISTRATION/LICENSE
Registered Civil Engineer,
CA #46367
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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Jay Martin, PG, CEG (Terracon - Subcontractor) I Geotechnical
Engineering
Jay has 35 years of experience evaluating and mitigating geologic concerns and hazards
across the state of California. He has provided project and senior-level engineering
geologic oversight for design and construction of hospitals, schools, dams, roadways,
bridges, railroads, intermodal yards and large residential and commercial development
projects. Jay has extensive experience in the evaluation and mitigation of seismic hazards
and has conducted numerous fault trenching projects across all major faults in southern
California. He has provided geologic, soils and mineral resources input to numerous
environmental impact reports and environmental assessments.
Jay is well-known in the Inland Empire as a top-notch contract manager and technical
resource. The following is a representative list of distinguished projects that Jay has
served as an engineer of record, project manager, and/or project engineer on. Jay
and Terracon have worked with HR Green on numerous projects throughout Southern
California.
SELECTED PROJECT EXPERIENCE
Chino Hills Road Alignments, City of Chino Hills
3rd Main Line Bridges, Cajon Creel Crossing/Cajon Boulevard, San Bernardino
County
Passons Boulevard Grade Separation, City of Colton
EXPERIENCE
35 Years
EDUCATION
B.S., Civil Engineering
REGISTRATION/LICENSE
Professional Geologist
Brett Allen, LA (VDLA - Subcontractor) I Landscape and
Irrigation Design
Brett has 20 years of landscape architectural design experience on numerous projects
within Southern California. Brett’s experience representing agencies and landscape
maintenance districts provides a solid base in sustainable and durable landscape
architecture, including irrigation, hardscape and planting design, native and adaptive
regional plant materials, soils, appropriate planting techniques and construction
administration. Brett’s technical design expertise includes irrigation point of connection
master plans, irrigation audits, demand analyses, and hydraulic analyses.
SELECTED PROJECT EXPERIENCE
Foothill Boulevard, City of Rancho Cucamonga
Holt Avenue Corridor Improvements, City of Pomona
Holt Boulevard Median Improvements, City of Montclair
Old Town Streetscape Improvements, City of Placentia
Towne Avenue, City of Claremont
EXPERIENCE
20 Years
EDUCATION
B.S., Landscape
Architecture
REGISTRATION/LICENSE
Professional Landscape
Architect CA #6595
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4.7 Project Management
Approach
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4.7 Project Management Approach
Our Program Manager, Chase Keys, PE, is charged with the pivotal
role of bringing our company’s efforts together in alignment with your
expectations. Chase will be accessible and responsive to you at all
junctures. We invite active participation from you as part of our team. Your
voice is crucial to the success of this management approach. HR Green
will monitor schedule and budget, workload, and critical project element
completion items to maintain schedule for each individual. A task-by-task
detailed schedule will be developed in coordination with stakeholders immediately after
project Notice to Proceed. In addition, HR Green will apply cost and schedule trending for
the project to include any potential changes based on discussions or meetings. This open
line of communication will allow the project to progress minimizing rework or surprises.
As the City identifies project needs, our Program Manager and appropriate Task Leaders
will meet with the City to clarify your scope requirements and schedule. To provide a
comprehensive solution, they will coordinate with your staff to determine staff needs
and validate we are mobilizing the best fit to meet your needs. These individuals will be
supported by a cadre of multi-faceted personnel. Moreover, given our depth of staff (60+
California/750+ nationally) and specialized capabilities, we can seamlessly mobilize
additional in-house resources to meet your needs. To maintain legacy knowledge and
institutional continuity, we strive to assign and maintain the same staff to deliver continuity,
consistency, responsiveness, and quality service.
Since more than 90% of our services are provided through multi-year, as-needed contracts,
we have the ideal mix of multi-faceted staff and depth of technical capabilities to efficiently
meet workload peaks and valleys. Consequently, our current and anticipated workload of our
staff is moderate, allowing for rapid response to dynamically changing needs, unforeseen
conditions, and/or priority issues.
As part of establishing effective communication with the City, we will also establish
clear lines of communication with our subcontractor team, any and all review agencies,
including Caltrans, and any appropriate stakeholders. We understand that an efficient
and informed process benefits everyone involved from a time, cost, and consistency
basis. Even though you should feel free to call your Program Manager at anytime, we will
hold meetings throughout the process to keep you informed of progress.
HR Green is well known for our ability to maintain project schedules. Our managers
use Microsoft Project in conjunction with Deltek Vantagepoint to manage our talent and
resources. Overbooking staff only creates stress and actually decreases quality; therefore,
we not only look at the project at hand, but we analyze the office workload across a
nine-month period to ensure that all our projects meet the agreed upon deadlines as well
as our high standards. Our team assigned to provide these services creates the core design
group and utilizes Company-wide resources to make certain that project schedules are being
met and the necessary staff is assigned to meet schedules. HR Green staff has effectively
utilized these best-practice tools and processes to deliver projects within budget and
schedule for all our client agencies in California and throughout the U.S.
Our project methodology includes Project Management, Quality Assurance, and Open
Communication as facets that overlap and integrate project specific information into a project approach that will achieve
the City’s ultimate goals and will deliver results on-time and on-budget.
NOTE: Specific approaches to the service categories we are proposing have been provided under separate
cover and included in those individual category responses.
MANAGING TO YOUR
SCHEDULE
HR Green is well known
for our ability to maintain
project schedules. We use
sophisticated software to
manage our talent and
resources.
When a project is identified,
a project outline is developed
that includes tasks, project
schedule, and the staff skill
sets necessary for successful
project completion. HR Green
selects our project team
for each project based on
individual staff members
specific experience, as well
as their availability.
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Procedures for Quality Assurance and Quality Control
HR Green understands that Quality Assurance (QA) and Quality Control (QC) relies on more than just a quality product;
it relies on the processes and management that it takes to deliver that product. The benefit of this to the City is working
with a consultant who has established a Quality Management Plan that is distributed company-wide, which streamlines
processes and identifies roles on a project-by-project basis. Our QA/QC team will have responsibility for verifying that the
QC processes outlined in the Quality Management Plan are adhered to by using an ongoing QA audit process.
Quality Assurance / Quality Control
Program Elements
1. Quality Management Plan (QMP)
A QMP will be prepared by the Project Manager and
approved by the Quality Manager for each project. It
will be reviewed and adopted by the team at the kickoff
meeting. This plan will set forth the quality control and
assurance procedures to be used, key staff and their roles
and schedules for the various reviews to be conducted.
2. Risk Management Plan
A Risk Management meeting will be held and a Risk
Management Plan will be prepared. The purpose of this
plan is to identify and mitigate technical risks which would
endanger the project schedule or budget. This meeting
is chaired by the Project Manager assisted by the QM
and includes all discipline leads. Example risks include
determining acquisition needs, construction cost, and
permitting. All three of these can delay the project, but
early identification and mitigation will help keep the project
moving.
3. Intra-Discipline Check
Ongoing quality control checking of documents will be the
responsibility of the Task Leaders in accordance with the
project QMP. The Task Leader will perform the check or
assign an experienced member of the designer’s discipline
to complete the check. In addition, a QA review will
take place prior to contract submittals to affirm the QC
procedures have been followed.
4. Inter-Discipline Reviews
These reviews focus on coordination between disciplines,
interference checks and systems integration. This review
would take place before each submittal and be performed
by senior technical staff with experience in multiple
disciplines.
5. Constructibility / Value Engineering Review
Prior to each contractual submittal, a Constructibility/
value engineering review will take place. This review
is performed by construction staff and focuses on
construction methods and techniques to identify problems
and optimize schedule and cost.
6. Peer Reviews
Prior to the conceptual design completion submittal, a
peer review will be performed by a senior engineer not
previously involved with the project. The focus of this
review will include key elements as well as mitigation
issues from the Risk Management Plan.
Each team member has specific quality assurance
responsibilities; however, the primary responsibility for
quality assurance rests with the Project Manager. The
project manager is responsible for client communications,
acts as the liaison among the project team members, and
is responsible for meeting the project schedule.
QA/QC
Key
Elements
Quality
Management
Risk
Management
Intra-Discipline
Check
Inter-Discipline
Reviews
Value
Engineering
Review
Peer
Reviews
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 25
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
Most of our projects involve delivering on-call services as a
seamless extension of public agency staff. We understand
how to navigate workload demands and have a proven
service delivery system to provide scalable solutions. We
will lay out a road map for each project. It is one of the most
critical steps in the planning phase. Communicating early
and often is another essential ingredient for our recipe of
successfully executed on-call traffic engineering services.
After collaborating with the City regarding a specific project
(via task order issuance), our Program Manager, Chase
Keys, PE and our Project Managers (depending on the
assignment) will select the appropriate team members and
delineate resources to develop a comprehensive Scope of
Work. He will use a robust project tracking process to elevate
our team’s ability to provide timely and transparent status
updates to City staff. We will proactively engage the City to
address foreseen design or construction challenges, hurdles,
schedule shifts, or cost changes. This includes establishing
an efficient communication plan at project onset outlining
protocols to create a smooth flow of information that
aligns with the City’s desired outcomes. Regular meetings
facilitate updates and communicate work progression, while
cost and schedule trending keeps the project aligned with
expectations, reducing rework.
SCHEDULE CONTROL
HR Green staff members use Microsoft Project and
Vantagepoint to manage projects, staffing, and workload and
always maintain a three-month look-ahead view of the staff
workload. The project schedule can have a significant impact
on planning for staffing roles, responsibilities, and time
commitments. We identify project milestones and estimate
labor hour requirements for each phase, task, and subtask
(as necessary) to determine staffing arrangements to
complete the work in accordance with the project schedule.
The resource plans are broken down by specific personnel
and by discipline, to determine overall project needs.
Chase and/or the Project Manager will secure these staffing
commitments from those hand picked to support the City’s
task orders. We will combine this with our weekly project
planning, monitoring, and reporting procedures such as our
time phased backlog and three-month look ahead schedule
to make sure that each task order has been assigned
adequate resources to meet the project schedule. HR Green
is confident we can continue to provide Rancho Cucamonga
with experienced, qualified, and knowledgeable engineering
Scheduling and Cost Control Processes
teams to meet the needs of your projects and exceed your
expectations.
COST CONTROL
As mentioned earlier, HR Green uses Vantagepoint, a
globally recognized project-centric business management
software, to record time and expenses charged to projects,
monitor project budget performance, and provide Project
Managers with real-time project performance data. Using
Vantagepoint’s monthly analysis tools and reports, Chase
and other HR Green Project Managers can readily analyze
each of our tasks/assigned projects, including the individuals
who charged each task/project, the value of the effort
charged against the task/project, and the remaining budgets
available. These monthly summaries, detailing the labor,
expense, and subconsultant charges for each billing period,
form the basis of preparing accurate monthly invoices.
In addition, Vantagepoint allows Chase and our Project
Managers to plan and proactively track schedule versus
budget to respond to potential delays, resource issues,
or other possible problems. Our staff will use this tool to
monitor each HR Green-assigned project/task order and
track our expended efforts on the City’s individual CIP project
budgets, which allows costs to be realized and reimbursable
within each individual project.
Decision Logs
Our Project Manager will maintain a decision log (or decision
logs on critical individual projects) to track key decisions
made. The decision logs will contain a description of the
decision, the date it was made, as well as the reasoning and
objective behind the decision taken.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Appendix - Exceptions and
Considerations
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page i
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
As HR Green is currently under contract with the City of Rancho Cucamonga. If selected for this work, we would like the
opportunity to work with the City to develop the proposed agreement and address very specific issues. We would be
prepared to discuss these matters immediately upon selection to assure that no time is lost and that the proposed work
can be carried out in a timely manner.
The sample contract provided contains language that should be modified or clarified to be more specific to the services
being delivered. Based on our review, we believe revisions will provide greater clarity as to contractual obligations as well
as compliance with state law requirements, which will benefit both parties. For example:
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page ii
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page iv
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
HRGREEN.COM
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Chase Keys, PE
1260 Corona Pointe Court | Suite 305
Corona, CA 92879-5013
Office 855.900.4742 + Mobile 951.970.6879
ckeys@hrgreen.com
JANUARY 13, 2025
SOQ for #24/25-501, 5.4 Traffic Engineering
and Transportation Planning Services
PROPOSAL FOR
City of Rancho Cucamonga
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
5.4 Traffic Engineering
and Transportation Planning
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 1
SOQ for #24/25-501. 5.4 Traffic Engineering and Transportation Planning Services
Z City of Rancho Cucamonga
SOQ for #24/25-501 for Traffic Engineering
and Transportation Planning
PROPOSAL FOR
City of Rancho Cucamonga
UNDERSTANDING
RANCHO CUCAMONGA
HR Green was contracted by
the City of Rancho Cugamonga
for the preparation of a detailed
traffic analysis of the Etiwanda
Grade Separation project.
Our analysis documented
the potential effects of the
project during construction on
several driveways in immediate
proximity. Traffic counts were
collected within the study
boundary to document existing
conditions.
Our team examined the existing
traffic operations and traffic
operations utilizing multiple
scenarios of potential driveway
closures. The end result
identified potential strategies
to mitigate traffic congestion
and safety concerns during
construction of the proposed
grade separation.
5.4 Traffic Engineering and Transportation Planning
Approach and Methodology
TRAFFIC STUDIES AND REPORTS
Traffic Study Preparation and Reviews: HR Green has extensive experience
developing transportation impact and safety studies, focusing on all modes of transportation
and understanding how specific site development or redevelopment can impact the overall
transportation network. We also review these studies for many of our on-call clients.
Trip Generation, Travel Demand, and Vehicle Miles Traveled (VMT) (Related to
SB743): HR Green regularly develops trip generation estimates using either the Institute
of Transportation Engineers (ITE) trip generation rates (with applicable mode-share
factors) or unique user-supplied data and is familiar with using Transportation Demand
Modeling output to develop project study area traffic forecasts. HR Green is familiar
with the VMT Impact Thresholds that the City has adopted and will work with the San
Bernardino County Travel Demand Model as necessary to check and document potential
impacts as a part of the traffic study process.
Traffic Modeling and Operational Analyses: Our Traffic Engineers have vast
experience with Synchro/SimTraffic, VISSIM, VISTRO, Highway Capacity Software (HCS),
Sidra, Rodel, and others. In addition to comparing the traditional vehicular traffic operations
metrics, we also develop pedestrian and bicyclist level of service measures to
compare the pedestrian and bicyclist experience (such as speed and travel time,
freedom to maneuver, traffic interruptions, comfort, and convenience) between
existing conditions and proposed concepts. When applicable, the VMT impact
measures will also be reviewed along with the various level of service metrics.
Corridor, Intersection, and Safety Studies: Our corridor and intersection
study process starts with collaborating with City staff to understand current
and future land use, public utility planning, and other community plans that may
inform the corridor being studied. Our studies typically include detailed traffic
operations analysis, access management reviews, future cross section needs,
system safety improvement opportunities, and life-cycle cost comparisons.
Our studies include identification of safe accommodations for pedestrians and
bicyclists along and across a corridor and/or intersection, matching the facility type to
the context of the corridor and aligning with future routes in City master plans.
Traffic Warrant Studies: HR Green is familiar with the development of various
warrant studies for traffic signals, pedestrian signals, all-way stop control, dedicated
turn lanes, crosswalks, and more, based on collected and latent demand as well as
corridor and intersection context.
Parking Studies: HR Green can complete on-street parking inventories including
parking spaces, permitted users, time restrictions, and associated parking equipment
and pavement markings. The inventory will be developed with a tabular and map-based
summary. We will work with City staff to develop a plan to observe the legal and illegal
usage of on-street parking, loading activities, and other curbside usages for a typical
weekday and weekend period (10 am to 8 pm). To understand loading activities, both
traditional commercial uses as well as ride-sharing or food delivery services, we will deploy
video observation cameras along the corridors to capture current operations including dwell
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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SOQ for #24/25-501. 5.4 Traffic Engineering and Transportation Planning Services
Z City of Rancho Cucamonga
SOQ for #24/25-501 for Traffic Engineering
and Transportation Planning
PROPOSAL FOR
City of Rancho Cucamonga
Our traffic signal design process includes the location
of poles, handholes, cabinets (signal controller and/
or fiber hub), vehicle detection, conduit, fiber optic
interconnection, power coordination, lighting, signage,
pedestrian and bicyclist detection, emergency vehicle
pre-emption, transit signal priority, and other associated
ITS components. When designing the vehicle detection
systems, we will work closely with City staff to understand
any opportunities to place the detection for current or
future adaptive signal control or automated traffic signal
performance measures implementation.
Corridor Signal Timing and Progression Plans:
HR Green follows a proven process to successfully design
and refine individual intersection timing plans along
with corridor progression timing strategies, ultimately
providing efficient travel and improved air quality. Our
team is familiar with Econolite controllers and software,
the equipment used by the City, and the inputs needed
for signal timing. We also understand that corridor
progression developed through software is not perfect;
once the initial timings plans are incorporated into the
system, further adjustments will be needed based on our
field observations driving through the corridors.
Automated Traffic Signal Performance Measures/
Adaptive Signal Control: In addition to our traditional
intersection and corridor traffic signal timing and
progression plan development, HR Green is also familiar
with Automated Traffic Signal Performance Measure
(ATSPM) and Adaptive Signal Control systems. We have
completed the design of the vehicle detection needed
to support these systems and work with our clients to
definite appropriate measures such as phase termination,
split monitoring, and split failure to understand if the
overall system is performing or if there are equipment or
timing improvements needed throughout the system. Due to
the high cost that often comes with Adaptive Signal Control,
we typically recommend our clients start with ATSPMs and if
certain intersections or corridors continue to under-perform,
then consider moving to adaptive control. We are familiar
with ATSPM systems that are offered through proprietary
systems, such as the Econolite Centracs SPM module, as
well as third party performance measure software packages,
such as Miovision Traffic Signal Performance Measures.
CITY OF POMONA - HOLT AVENUE
IMPROVEMENTS
The Holt Avenue corridor is a major east/west arterial
spanning over four miles from Valley Way to east city
limits connecting the City of Pomona’s major downtown
core. As part of the City’s adopted Corridors Specific Plan
(CSP), HR Green was hired to finalize the analysis and
design of the CSP improvements.
The project included a thorough analysis of the corridor,
including taking 24-hour turning movement counts at 85
intersection and 60 private driveways, traffic forecasting,
and traffic model development to document existing,
future no-build, and build conditions. Prior to final design,
four concepts were prepared and presented to the public
and City Council. After City and stakeholder approval
of the preferred alternative, HR Green proceeded to the
final design. It included reconstruction of the existing
pavement, new raised center medians, new signing and
striping, traffic signal modifications, street lighting, median
and parkway landscaping, trail design within an adjacent
park including outdoor workout equipment, protection of
the existing sanitary sewer under the proposed median,
water main improvements, sewer main improvements, and
storm water improvements including post-construction
permanent BMPs.
TRAFFIC SIGNAL AND INTERCONNECTION
SYSTEM DESIGN AND OPERATIONS
HR Green has vast experience with traffic design including
traffic signal systems for new intersections, modifications,
and/or replacements. Our traffic signal system design
often includes communication systems to interconnect
adjacent traffic signals or to provide communication back
to a central management system, using fiber optic systems
or wireless equipment.
time, turnover rate, and adherence to posted regulations.
Through the use of a project website and engagement
tools, we solicit input from the public on their perception
and observations of curbside activities as well.
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SOQ for #24/25-501. 5.4 Traffic Engineering and Transportation Planning Services
Z City of Rancho Cucamonga
SOQ for #24/25-501 for Traffic Engineering
and Transportation Planning
PROPOSAL FOR
City of Rancho Cucamonga
Intelligent Transportation Systems (ITS)
HR Green has completed Intelligent ITS Master Plan
projects using the systems engineering process to identify
system requirements and satisfy federal aid requirements.
We have been successful in assisting several of our clients
to then apply and secure funding for the improvements.
As part of the associated design of the systems, we help
our clients with the RFP and selection process of new
systems. In addition to traffic signal systems, we have
significant experience with Pedestrian Hybrid Beacons,
Rectangular Rapid Flash Beacon systems, emergency
vehicle preemption systems, transit signal priority systems,
and other improvements that are typically connected to a
City’s overall ITS system.
Recent example of a traffic signal and ITS system inventory that HR Green completed using GIS and GPS with a
dashboard for our client to access
Traffic Signal System Infrastructure Inventories
HR Green has completed several projects that have
included infrastructure inventories, maintenance and
replacement planning, and prioritization of improvements.
Our inventory work has consisted of in-field investigation
to best understand and document existing conditions,
including the use of an ArcGIS Data Collector application
loaded onto iPhones and Android smart phones. The
application uses a pre-built data collection form and
also provided geo-tagging of infrastructure component
photographs. The data from the application is instantly
synced with the ArcGIS Dashboard page and can be
viewed by the project team.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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SOQ for #24/25-501. 5.4 Traffic Engineering and Transportation Planning Services
Z City of Rancho Cucamonga
SOQ for #24/25-501 for Traffic Engineering
and Transportation Planning
PROPOSAL FOR
City of Rancho Cucamonga
LIGHTING/SIGNING/STRIPING DESIGN
Lighting and Electrical Design
HR Green has expertise in street lighting layout, planning,
and design, including pedestrian scale lighting. We
perform photometric analyses and prepare lighting layouts
for corridors or intersections utilizing utility poles and/or
supplemental streetlights to verify that adequate lighting
is provided. We work closely with our clients, as well
as local electricity providers as they often provide street
lighting, to develop plans that accommodate the local
standard lighting fixtures and lighting levels. Our team
provides street and pedestrian scale lighting designs for
corridors, intersections, and interchange/interstate scale
designs. Our street lighting and electrical team follows the
latest trends on electric vehicle charging and conversion of
public fleet vehicles to electric and are always looking for
opportunities to help our clients prepare for the future as a
part of their electrical designs.
Signing and Striping Plans
Traffic signage and pavement markings, including bicycle
and crosswalk markings, will be coordinated with the
City’s marking and crosswalk policies for consistency and
coordination with long-term maintenance constraints in
mind. Traffic signage and pavement markings are a key
asset for the transportation network and are becoming
increasingly important with the onset of connected and
automated vehicles.
Active Transportation Design
HR Green is well versed with active transportation
design, including sidewalks, shared use paths, on-
and off-street bicycle facilities (including two-way
cycle tracks), innovative transit stop design (including
floating transit islands and shared transit stop/bicycle
lane spaces in constrained locations), and pedestrian
crosswalk markings, signage, and enhanced beacons
or signals where appropriate. Our active transportation
projects typically involve extensive public and stakeholder
engagement and collaboration to understand key concerns
and to help identify solutions that would benefit all users.
ENGINEERING PLANS, SPECIFICATIONS,
AND COST ESTIMATES
HR Green’s traffic and roadway design teams work closely
together on providing designs from small scale intersection
modifications to large scale corridor reconstruction
projects. We are intimately familiar with the City’s process
to develop plans, specifications, and estimates. Our
process includes holding kickoff and regular progress
meetings to understand the project goals from the
beginning and keep the project on track throughout,
begin coordination with the impacted utility companies
as soon as possible to avoid construction delays, and
preparation of preliminary, draft, and final design plans
with associated cost estimates in accordance with City
and local standards, including the American Disabilities
Act and PROWAG requirements, and project specifications.
HR Green can also support the City to obtain all required
approvals from permitting agencies, respond to RFIs,
evaluate revision requests, provide construction staking,
perform as-built surveys, and develop as-built plans.
TRANSPORTATION PROJECT LIFECYCLE
Planning
Traffic
Engineering
+ Environmental
Preliminary
Design
+ Final Design
Construction
Engineering
+ Inspection
Asset + System
Management
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
HRGREEN.COM
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Chase Keys, PE
1260 Corona Pointe Court | Suite 305
Corona, CA 92879-5013
Office 855.900.4742 + Mobile 951.970.6879
ckeys@hrgreen.com
JANUARY 13, 2025
SOQ for #24/25-501, 5.6 Development Plan
Check Services
PROPOSAL FOR
City of Rancho Cucamonga
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
5.6 Development Plan Check
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 1
SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
Approach and Methodology
“Leveling Up” the Review Process
Our unparalleled review process provides for prompt, precise, and thorough plan reviews
with professional comments on a wide array of development projects. HR Green has
a proven internal plan review coordination process, GreenTREx, to make certain that
each plan received is properly processed and returned on time. HR Green’s GreenTREx
development review process/program allows us to efficiently complete plan tasks
concurrently. This is a formalized and integrated process whereby Technician data input and processing, R eview, and
Experienced professional staff manage quality control functions that are consistently implemented on every project. This
allows multiple HR Green staff to assist at any phase of the processing, review, and approval. While most processes
represent the old guard and more of the same, HR Green is evolutionary—bringing fresh and new ideas, using the latest
technology, advanced permitting, and project software.
Our GreenTREx Plan Check Process
City Receives Plans
from Applicant
+ Assigns Project
HR Green Receives PDF
of Plan Submittal + Enters
Information into system
Submittal Intake Checklist.
Notify City if
Submittal is Complete.
Discuss Key Issues
with City +
Project Manager
Budget Hours
Distribute Plan to
Appropriate Plan Review
Te am Member(s)
Parcel + Final Tract Maps
Mass + Rough + Precise
Grading Plans
Water + Sewer Plans
+ Calculations
Storm Drain Plans
Dry Utility Plans
Signing + Striping Plans
Street Lighting Plans
Hydrology/Hydraulic
Studies
WQMPs + SWPPPs
Geotechnical
+ Soils Reports
Prepare Corrections
Mark Up
Quality Reviews
Finalize Correction
Mark Ups
Log Out Project
City/
Design Engineer
RESUBMITTAL
Street Improvement
Traffic/Signal
Control Plans
TECHNICIAN
REVIEWER
EXPERIENCED
PROFESSIONAL
T R EX
Fiber + Broadband
5.6 Development Plan CheckDocusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
Work Plan
We are proficient in numerous electronic plan review systems, including EnerGov. This is critical on larger, multi-disciplined
projects where there may be overlap between design disciplines. Comments from each review are summarized electronically
by our staff. Design responses can be added and included with the next submittal to verify that all comments have been
addressed. This approach has been effective in resolving comments at early stages, avoiding repeat comments by reviewers,
and coordinating responses among disciplines.
Step 1 – Project Intake
Prior to beginning our initial plan check project, the Plan Review Manager and Engineering Technician will review the submittal
for completeness and areas of design concern. Project intake will be conducted by a tech on the same business day that a
review request is received with all necessary documents. If necessary, we will conduct a meeting or conference call with the
applicant to discuss the concerns, local code policies, documentation procedures, plan processing protocols, plan review
checklist items, and scheduling.
Step 2 – Initial Review
Once HR Green receives a complete set of plan documents,
we will perform our plan review in the agreed-upon timeframe,
checking for compliance to all applicable codes and
standards. All corrections are identified based on compliance
with:
City Grading Manual and Grading Ordinances
California Building Code (latest edition)
City Standard Drawings and Specifications
City Design Engineer Documents
San Bernardino County Hydrology Manual
Caltrans Highway Design Manual, Traffic Manual, Standard Specifications and Standard Plans
California Best Management Practices Handbook for storm water best management practices (BMPs)
NPDES Municipal Separate Storm Sewer System (MS4) Permit, Drainage Area Management Plan, Water Quality
Management Plan Guidance & Template, etc.
City General Plan and Specific Plans
Federal Standards such as Federal Emergency Management Agency (FEMA) and Americans with Disabilities Act (ADA)
Conditions of Approval
Corrections are identified by adding comments to the plans and a correction letter/memo is generated detailing what items
need to be addressed before plan approval. The correction letter/memo will contain the date plans were reviewed by our plan
review staff, project name, City reference number, plan type, submittal number and a sheet-by-sheet list of the corrections.
Site visits will take place as part of the civil plan check process. All projects will use satellite imagery to evaluate initial
conditions and to make a determination alongside the submittal(s) to determine if existing site conditions have a minimal
impact on the proposed development. An on-site visit(s) will be performed by an HR Green employee when conditions are
unclear and a virtually help meeting with all review staff will take place. If a project has minimal impact on the existing
conditions, then a virtual evaluation of satellite imagery will take place an unless specifically identified a more detailed visit to
take place.
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
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SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
At your discretion, upon completion of the initial plan review, a debrief between our staff and the City can be coordinated so
that our firm is aligning with the City’s expectations. Marked-up plans, the corrections memo, and a transmittal will be sent
electronically (or by overnight if hard copy submittal) to the City and/or the engineer of work.
Step 3 - Rechecks
Upon receipt of the resubmittal package from the applicant, we will verify that the resubmittal package is complete. We will
assign the package to the same reviewer who provided the prior review and perform a recheck in the agreed-upon time frame.
This process will be repeated until the project plan documents are ready to be recommended for approval. HR Green looks to
facilitate reviews to ideally be completed in three review cycles. If, a project is identified to likely exceed this, comment review
meetings, developer outreach, stakeholder meetings, and any other actions necessary will be pursued to provide the best
opportunity for a project to be approved in the timelines expected.
Step 4 – Plan Approval
Once all comments have been addressed, HR Green will request the mylars, which will receive a final review by the Project
Manager who will initial when complete. The final submittal package will be transmitted to the City with a letter recommending
approval.
Step 5 - Post Approval Revisions
These are a part of the development process, and are important to ensure that approved plans, studies, master plans, specific
plans, and other city development elements are properly reviewed to ensure that they meet all codes and regulations, city
interests, regional, state, and federal requirements. HR Green will make certain to the best of the situation that revisions
on active project that are being constructed will be prioritized to the best feasible schedule to review and bring them to
compliance for approval to verify that projects are not delayed any more than necessary. Impactful revisions to elements such
as master plans, specific plans, and other elements not related to an in construction project will go through a comprehensive
review process to ensure that all necessary requirements and city interests are addressed. As identified, city staff will be
consulted based on the impact or as identified by city staff to aid this review process while capturing all city concerns.
Schedule for Reviews
HR Green has consistently maintained a 95+% turnaround review schedule success rate. For example, for the 23,000-
acre County of Orange Ranch Plan, we maintained a 5/3/1 turnaround review schedule exclusively using a paperless
solution and had a 98% turnaround review schedule success rate.
Leveraging our proven best practices, close communication with applicants, detailed and customized comments, and
commitment to tracking systems, we aspire to achieve approvals within no more than three reviews. HR Green is
committed to meeting or beating your plan check turnaround time expectations and are flexible to handle expedited
reviews, as needed.
TIME FRAME FOR DELIVERY
Services Description HR Green Commitment
Plan Check
Final Submittals 10 working days (maximum)*
Subsequent Submittals/Resubmittals 5 working days (maximum)*
*Plan check review timeline may be adjusted as needed based on project size
“Fast-Track”/Expedited Review Upon Request
First Submittal 5 working days or less
Second/Subsequent Submittals 3 working days or less
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SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
Augmenting Plan Check Through Communication
Our Project Manager and Plan Reviewers actively monitor
all submittals and have a goal to get plans approved at third
submittal. Our staff will prepare agendas and attend all
coordination meetings including those to discuss redlined
comments and potential issues which may require plans to
have more than three submittals. We will provide you with the
deliverables (transmittal, redlines, comment letter, checklists,
or letter stating plans are technically correct) at or ahead of the
required project review schedule. Our files are always accessible
to you through CityView360° (see more below) and will be
delivered as a final package upon project acceptance.
For nearly two decades, the HR Green team of reviewers has
implemented proven electronic solutions that save time and
costs of printing, delivering, handling, and storing copies of
plans, documents, and survey records. Our plan check leaders
are industry-recognized thought leaders in advancing the
robustness of paperless solutions. Tina York and other HR Green
professionals have served as technical advisors to paperless data
management/reporting software solution providers to incorporate
new tools and refine electronic solutions. We leverage and
are proficient with various software solutions (e.g., EnerGov,
Bluebeam Revu, Adobe, TRAKiT, Accela, Agiline, and ePlanSoft,
etc.) to not only create a paperless environment, but also provide
healthy reporting for smart decision-making. We are constantly
implementing the latest tools available in software.
Currently, we are working with Agiline Software, a leading
software development, solutions, and consulting firm. Their
CityView360° module allows for the seamless upload, tracking,
and review of plans. This portal is available on day one at NO
COST to the City.
Agiline Software’s CityView360° is a comprehensive tool
to collect, validate, transform, organize, present and act on
information received from several data sources. CityView360°
makes it easy to connect and visualize your information using
rapid application development. Agiline has seamlessly integrated
with various software solutions and created very informative
reports and key performance indicators (KPI) reporting. You will have real-time access to accurate and reliable data and
information, including plan review status and comments as well as reviewer assignments and budgets to see trends,
make informed and timely decisions, and undertake long-term strategic planning.
These reports will be provided to the City monthly and will deliver your leadership with confidence that KPIs and
dashboard data are being tracked for all projects assigned to HR Green.
Method of Project Reporting / Coordination
“HR Green’s electronic plan check system provides
instant file delivery to all responsible parties,
making the review process more efficient
and expeditious; at a glance history of all data
transfers; and instant project deadline tracking and
notification.”
Carmen Barsu, PE, QSD, Public Works
Engineering Associate, City of Pomona
“HR Green has been successful performing plan
checking, and other development reviews for the
City of Hemet since January 2019. The firm brings
a business sensibility to electronic plan review
and engineering management, working closely
with our Community Development staff to streamline
and assist with the development entitlement
process. Further, HR Green is an ideal fit for
combining experience with value by reducing the
amount of paper, time, travel, and costs associated
with the plan review process. The use of the virtual
cloud promotes real time project tracking.”
Christopher Lopez, Former City Manager, City
of Hemet (now in Livingston)
“Lennar and the engineering, building and public
works staff (HR Green) have collaboratively worked
together to solve many very complex and high
profile issues. Lennar appreciates the HR Green
team’s expertise, fairness, and responsiveness.”
Geoff Smith, Vice-President, Forward
Planning, Lennar Homes – Inland Empire
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SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
Ex.: Red-lined Electronic Document
LETTER OF APPROVAL
Tina York, PE, Director of Civil Plan Check
951.255.3478 tyork@hrgreen.com www.hrgreen.com
An Equal Opportunity Employer
Fredy Bonilla, PE
City Engineer
City of Victorville
April 17, 2024
Re: Victorville Fam Spot BLDC22-00215 Final Drainage Report and Post Construction
Measures
Dear Fredy:
The above referenced reports have been reviewed and are found to be in substantial
compliance with the applicable codes adopted by ordinances. Approval is recommended for
permit issuance pending approval by all applicable City departments and agencies.
The permittee shall ensure that all plans, specifications, and construction conducted
hereunder shall comply in all respects to the applicable codes and ordinances and when
commencing construction, thereunder agrees to release and indemnify City and its
consultants from and against any code violations in the completed work.
The issuance or granting of a permit based on approval of these documents shall not allow
or approve violation of the applicable codes or ordinances. No permit is presumed to give
authority to violate or cancel the provisions of such codes or ordinances shall be valid.
Sincerely,
Tina M. York, P.E.
Development Services Manager
HR Green Pacific, Inc.
951.255.3478
Ex.: Sample Approval Letter
HR Green Work Samples
Ex.: CityView project status screenshot
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SOQ for #24/25-501, 5.6 Development Plan Check Services
Z City of Rancho Cucamonga
Current and Former Clients for Similar Services
HR Green provides multi-faceted consulting and plan/map check services to agencies throughout Southern California and
the U.S. Below is a representative sampling of engineering plan review clients HR Green has served in the past five years
in the region.
Client Agency Land Development Review Services
City of Victorville On-Call Plan and Map Checking
City of Hesperia Engineering Plan Review
City of Upland On-Call Plan and Map Checking
City of Chino Hills Engineering Plan Review
City of Jurupa Valley On-Call Plan and Map Checking, Permit Processing, City Surveyor,
Staff Augmentation
City of La Quinta Engineering Plan Review
City of Moreno Valley
On-Call Plan and Map Checking, Staff Augmentation/Land
Development Engineer, City Surveyor, Transportation Planning
Review
City of Desert Hot Springs Engineering Plan Review
City of Placentia On-Call Plan and Map Checking, Staff Augmentation
City of Corona On-Call Plan and Map Checking, Inspection
City of Pomona On-Call Plan and Map Checking, City Surveyor, Design, Staff
Augmentation
City of Eastvale Engineering Plan Review
Elsinore Valley Municipal Water District Engineering Plan Review, Permit Processing, Staff Augmentation
City of Palm Desert On-Call Plan and Map Checking
City of Hemet On-Call Plan and Map Checking, Geotechnical Review
City of Murrieta On-Call Plan and Map Checking
City of Rancho Mirage On-Call Plan Checking
City of Cathedral City On-Call Plan Checking
We Know Your Region
HR Green and our proposed staff members have provided multi-faceted consulting services to 10+ agencies in San
Bernardino County, including a wide range of clients utilizing our Plan Review services.
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HRGREEN.COM
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JANUARY 13, 2025
SOQ for #24/25-501 for Various On-Call
Services- Exhibits A through G
PROPOSAL FOR
City of Rancho Cucamonga
Chase Keys, PE
1260 Corona Pointe Court | Suite 305
Corona, CA 92879-5013
Office 855.900.4742 + Mobile 951.970.6879
ckeys@hrgreen.com
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 1
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 23 of 30
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants.
I do not have specific knowledge of confidential information regarding SOQ responses received in response to
the Request for Statement of Qualifications (SOQ) #24/25-501 Various On-Call Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
SOQ response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any SOQ
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Timothy J. Hartnett
Prime Contractor
Vice President, HR Green Pacific, Inc.
January 13, 2025
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 24 of 30
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
X
Timothy J. Hartnett
Vice President, HR Green Pacific, Inc.
January 13, 2025
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 3
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 25 of 30
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications
(“SOQ”) #24/25-501 for Various On-Call Services have been read and understood and that our Vendors is able
to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Timothy J. Hartnett Vice President
HR Green Pacific, Inc.
Timothy J. Hartnett
Vice President, HR Green Pacific, Inc.
January 13, 2025
Docusign Envelope ID: 519544FE-1CE4-47CC-B20C-645608EABAE5Docusign Envelope ID: 6C5B9700-105E-4A4E-9FB9-D0BA654B36D8Docusign Envelope ID: D04DE146-405C-487F-A5F7-3C64298F7757
Page 4
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 26 of 30
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT
The Consultants hereby acknowledges the following Addenda Number(s) to this SOQ have been received, if any.
Consultants understands failure to acknowledge any addenda issued may cause the SOQ response to be
considered non-responsive. It is the Consultants’ responsibility to log into the Bid System to identify and
download the number of addenda that have been posted.
• __________________
• __________________
• __________________
• __________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Timothy J. Hartnett
Vice President, HR Green Pacific, Inc.
January 13, 2025
Addendum No. 001 dated 12/12/2024
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 27 of 30
“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither _____________________________ (Consultant) nor any of its proposed subcontractors
are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
HR Green Pacific, Inc.
Vice President, HR Green Pacific, Inc.
January 13, 2025
Timothy J. Hartnett
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Page 6
Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
X
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 28 of 30
“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the city is not an agent, partner
or representative of these agencies and is not obligated or liable for any action of debts that may arise out of
such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of
its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
X
60
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Request for Statement of Qualifications (SOQ) for #24/25-501 for Various On-Call Services
Z City of Rancho Cucamonga
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 29 of 30
“EXHIBIT G” SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this SOQ response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following SOQ response.
THE CONSULTANTS IN SUBMITTING THIS SOQ RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO
DO SO MAY DEEM YOUR SOQ RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
HR Green Pacific, Inc.
855.900.4742
713.965.0044
thartnett@hrgreen.com www.hrgreen.com
Timothy J. Hartnett Vice President, HR Green Pacific, Inc.
January 13, 2025
1260 Corona Pointe Court, Suite 305
Corona, CA 92879
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HRGREEN.COM
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Development Plan Check
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HR GREEN PACIFIC, INC.
Billing Rate S chedule
Effective July 1, 2025 – June 30, 2030
Personnel Classification Maximum Hourly Billing Rate
Principal-in-Charge $385
Program Manager $330
Project Manager (QA/QC) $235
Senior Civil Plan Checker $215
Civil Plan Checker $185
Staff Plan Checker $140
Senior Traffic Plan Checker $330
Traffic Plan Checker $185
Senior Water Quality Checker $205
Water Quality Checker $140
Senior Land Survey Checker $200
Land Survey Checker $140
Senior Engineering/Permit Tech $135
Technician $115
Notes:
1. Fees for development plan check services will not exceed 60% of the total fee amount collected
by the City for plan checking services. HR Green Pacific, Inc. expressly agrees that we will only
be paid up to this percentage.
2. Other classifications are available based upon the needs of the agency.
3. All general engineering tasks will be negotiated on a case-by-case basis using the hourly rates
provided for personnel assigned to the contract.
4. The hourly billing rates include the cost of salaries of the HR Green employees, plus sick leave,
vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect
overhead costs and fee (profit). All employees classified as “non-exempt” by the U.S. Department
of Labor will be compensated at 1.5 times salary, as per state and Federal wage and hour for
overtime hours. Billing rates will be calculated accordingly for overtime hours.
Reimbursable Expenses:
1. All materials and supplies used in the performance of work on this project will be billed at cost
plus 10%.
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Development Plan Check
P a g e | 2 of 1
2. Auto mileage will be charged per the standard mileage reimbursement rate established by the
Internal Revenue Service. Survey and construction vehicle mileage will be charged on the basis
of $0.90 per mile or $85 per day.
3. Charges for subconsultants will be billed at their invoice cost plus 10%.
4. All other direct expenses will be invoiced at cost plus 10%.
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