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Home My WebLink AboutCO 2025-196 - Chaffey Joint Union High School District 11231-0001\3144428v1.doc AMENDED AND RESTATED REIMBURSEMENT AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES This AMENDED AND RESTATED REIMBURSEMENT AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES (the “Agreement”) is made and entered into this 16th day of September, 2025 by and between the City of Rancho Cucamonga (hereinafter referred to as CITY) and the Chaffey Joint Union High School District (hereinafter referred to as DISTRICT), both of whom understand as follows: WITNESSETH WHEREAS, CITY currently funds existing School Resource Officer positions for DISTRICT through its law enforcement contract with the San Bernardino County Sheriff Department; and WHEREAS, CITY and DISTRICT first entered into a cost sharing agreement on October 17, 2018 (“Original Agreement”); WHEREAS, CITY and DISTRICT entered into a second agreement on November 6, 2019, modifying the Original Agreement to address compensation for the FY 2019-20 and FY 2020-21 years and beyond (the “2019 Agreement”); and WHEREAS, CITY and DISTRICT amended the 2019 Agreement on October 7, 2020 to address a temporary cost share arrangement during the COVID-19 Pandemic WHEREAS, CITY and DISTRICT now desire to establish the reimbursement rate and agreement term by adoption of this Agreement. NOW, THEREFORE in consideration of these services and mutual conditions hereinafter provided, CITY and DISTRICT agree as follows: A. City Provision of School Resource Officer. CITY, through its contract with the San Bernardino County Sheriff Department, will provide one school resource officer for the DISTRICT at each of the campuses of Alta Loma High School, Etiwanda High School, Los Osos High School, and Rancho Cucamonga High School. It is understood that these services are to be provided at all days and during all times when school is in session, subject to interruption by emergencies and operational needs of CITY. Said services may include at no additional cost to the DISTRICT, if mutually agreed upon by CITY, attendance at special events to be determined and agreed upon between the parties. B. Dues of School Resource Officer. The duties and performance standards of a school resource officer, as provided by the Sheriff’s Department, are set forth in Attachment A to this Agreement. C. School Resource Officer Equipment and Facilities. CITY and DISTRICT agree to mutually work together to ensure that all school resource officers assigned to DISTRICT City of Rancho Cucamonga CONTRACT NUMBER 2025-196 Docusign Envelope ID: 9E3989AB-22C2-4738-9786-33DD4A25D944 -2- 11231-0001\3144428v1.doc facilities have access to a vehicle, computer, secure Virtual Private Network access as needed, telephone, and a confidential and private discussion area (ideally an office) where telephone calls and conversations can take place, in order to maximize officer time on campus. D. DISTRICT Reimbursement of Costs. DISTRICT will annually compensate CITY for the annual cost of one School Resource Officer position, in two equal amounts, the first during January and the second in June of that fiscal year. CITY agrees to provide to DISTRICT no later than December of each fiscal year a detailed breakdown of costs for one school resource officer for that fiscal year and that detailed breakdown of costs will serve as an invoice for that fiscal year. The DISTRICT share shall be 73% (38 weeks per year) of total costs. E. Sheriff’s Employee At All Times. It is understood by both parties that the DEPUTIES providing this service shall remain Sheriff' employee at all times and as such all responsibilities for supervision, control and assignment fall under CITY’s existing Sheriff Contract. When deemed necessary, the Superintendent of the DISTRICT and the Captain of the Rancho Cucamonga Station will work together to ensure optimum performance and effective placement and/or reassignment of a DEPUTY. F. Assignment. This Agreement is not assignable, either in whole or in part, by DISTRICT without the prior written consent of the CITY. The laws of the State of California shall govern the rights, obligation, duties, and liabilities of the parties to this Agreement and shall also govern the interpretation of the Agreement, if in dispute. G. Term. This Agreement shall commence on July 1, 2025 ("Effective Date") and shall continue for a period of five (5) years thereafter, terminating on June 30, 2030, unless earlier terminated in accordance with the provisions set forth herein. H. Termination. CITY or DISTRICT terminate this Agreement at any time upon providing a thirty (30) day written notice delivered to the addresses below. In the event the Agreement is terminated by either party prior to June 30th of a fiscal year, DISTRICT shall pro-rate its final payment for services. The Agreement may be modified upon mutual agreement by both the CITY and DISTRICT. I. Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by personal service or by mail addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: CITY: City of Rancho Cucamonga 10500 Civic Center Drive Post Office Box 807 Rancho Cucamonga, California 91729-0807 Attention: City Manager DISTRICT: Chaffey Joint Union High School District 211 West Fifth Street Ontario, California 91762 Attention: Superintendent Docusign Envelope ID: 9E3989AB-22C2-4738-9786-33DD4A25D944 11231-0001\3144428v1.doc J. Integration. This Agreement constitutes the entire agreement between CITY and DISTRICT regarding the matters set forth herein, and supersedes any and all prior and/or contemporaneous oral or written negotiations, agreements or understandings. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereinabove written: CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT ___________________________ Dr. Mathew Holton Superintendent CITY OF RANCHO CUCAMONGA John Gillison City Manager ATTEST: __________________________________ Kim Sevy City Clerk Docusign Envelope ID: 9E3989AB-22C2-4738-9786-33DD4A25D944 Ed.D. 10/7/2025 | 12:36 PM PDT 10/14/2025 | 7:54 AM PDT City Manager City Clerk 10/15/2025 | 1:22 PM PDT 11231-0001\3144428v1.doc ATTACHMENT A PERFORMANCE STANDARDS Docusign Envelope ID: 9E3989AB-22C2-4738-9786-33DD4A25D944 Electronic Record and Signature Disclosure Certificate Of Completion Envelope Id: 9E3989AB-22C2-4738-9786-33DD4A25D944 Status: Completed Subject: Complete with Docusign: CO 2025-196 - Amended and Restated Reimbursement Agreement.docx Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Emily Serrano AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Emily.Serrano@cityofrc.us IP Address: 199.201.174.250 Record Tracking Status: Original 9/24/2025 3:03:21 PM Holder: Emily Serrano Emily.Serrano@cityofrc.us Location: DocuSign Signer Events Signature Timestamp Mathew Holton mathew.holton@cjuhsd.net Ed.D. Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 163.150.137.124 Sent: 9/24/2025 3:28:40 PM Resent: 9/29/2025 8:50:41 AM Resent: 9/30/2025 10:07:53 AM Resent: 9/30/2025 10:09:10 AM Resent: 9/30/2025 12:25:56 PM Resent: 9/30/2025 12:28:18 PM Viewed: 10/7/2025 12:33:28 PM Signed: 10/7/2025 12:36:12 PM Electronic Record and Signature Disclosure: Accepted: 9/30/2025 10:09:52 AM ID: 8f43846f-7f58-4a87-b91e-1dc375c4fb30 John Gillison John.Gillison@cityofrc.us City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 10/14/2025 7:23:57 AM Viewed: 10/14/2025 7:54:04 AM Signed: 10/14/2025 7:54:10 AM Electronic Record and Signature Disclosure: Accepted: 10/14/2025 7:54:04 AM ID: 48ff3924-bfa7-43dd-9ac8-6fedaec2d1ed Kim Sevy Kim.Sevy@cityofrc.us City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.153.242.200 Signed using mobile Sent: 10/14/2025 7:54:11 AM Viewed: 10/15/2025 1:22:13 PM Signed: 10/15/2025 1:22:30 PM Electronic Record and Signature Disclosure: Accepted: 9/10/2025 11:38:14 AM ID: dde6d2fe-a7d9-42a3-b983-4fbcf5294135 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Emily Serrano Emily.Serrano@cityofrc.us Administrative Assistant City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 10/7/2025 12:36:13 PM Viewed: 10/14/2025 7:23:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Clerk Contracts ClerkContracts@cityofrc.us City Clerk City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 10/15/2025 1:22:32 PM Viewed: 10/15/2025 1:27:10 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/24/2025 3:28:40 PM Certified Delivered Security Checked 10/15/2025 1:27:10 PM Signing Complete Security Checked 10/15/2025 1:22:30 PM Completed Security Checked 10/15/2025 1:27:10 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Cucamonga City Clerk's Office (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/22/2022 12:08:29 PM Parties agreed to: Mathew Holton, John Gillison, Kim Sevy, Mathew Holton, John Gillison, Kim Sevy Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. 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