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Home My WebLink About2018-10-24 - Agenda Packet - Community & Arts Foundation RANCHO CUCAMONGA COMMUNITY QA RTS FOUNDATION AGENDA COMMUNITY & ARTS. FOUNDATION WEDNESDAY, OCTOBER 24, 2018 EXECUTIVE/FINANCE COMMITTEE MEETING LOCATION: Serrano Conference Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91703 MEMBERS: CHAIR Tina Chen, Esq. VICE CHAIR Mark Rivera TREASURER/SECRETARY Jim Harrington FORMER CHAIR Paula Pachon Mission Statement ♦ Enriching lives through support of the arts at the Victoria Gardens Cultural Center and supporting efforts that benefit the community. ® If you need special assistance or accommodations to participate in this meeting,please contact the Community Services at(909)477-2760. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. RANCHO CUCAMONGA COMMUNITY ARTSFOUNDATION OCTOBER 24, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE A. 4:30 P.M. -CALL TO ORDER Al. Roll Call: Tina Chen Mark Rivera Jim Harrington Paula Pachon B. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Community and Arts Foundation Executive/Finance Committee at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1. Request for approval of the minutes of the Community &Arts Foundation Executive/Finance Committee meeting held on August 22, 2018 and the special meeting on September 26, 2018. 1 C2. Receive and file Treasurer Report. 6 D. ITEMS FOR DISCUSSION The following items are not public hearing items, although the Chair may open the meeting for public input: D1. Financial Update. 32 D2. Consideration to Allow Healthy RC to Apply for Kaiser Permanente Sponsorship Funds for the City's 43 Annual Teen Forum Event. D3. Update of Foundation Insurance Policy. D4. Ongoing Discussion of RCCAAF Reorganization Plan. D5. Update on Fundraising Committees. • Golf Tournament Page 1 of 2 RANCHO CUCAMONGA COMMUNITY OA RTS FOUNDATION OCTOBER 24, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE • Fritz Coleman — Benefit Performance • Monte Carlo Night • Cinco de Bunco • Quakes Night (Completed) E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Executive Committee to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. ADJOURNMENT I, Valerie Smith, Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, October 18, 2018, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. /s/Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Page 2 of 2 RANCHO CUCAMONGA COMMUNITY ARTS FOUNDATION AUGUST 22, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE MEETING MINUTES A. CALL TO ORDER Al. A meeting of the Rancho Cucamonga Community & Arts Foundation Executive/Finance Committee was held on Wednesday, August 22, 2018 at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 4:37 p.m. by Chair Chen. A2. Present were Committee Members: Tina Chen, Jim Harrington and Paula Pachon. Absent: Mark Rivera. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Catherine Allen, Account Technician; Christen Mitchell, Management Analyst ll, and Valerie Smith, Executive Assistant. B. COMMUNICATIONS FROM THE PUBLIC 131. None. C. CONSENT CALENDAR C1. Request for approval of the minutes of the Community &Arts Foundation Executive Finance Committee meeting held on May 23, 2018. C2. Receive and file Treasurer Report. MOTION: Moved by Member Pachon, seconded by Secretary/Treasurer Harrington to receive and file the Consent Calendar as amended. Motion carried: 3-0-1. Absent: Rivera. D. ITEMS FOR DISCUSSION D1. Request for Direction on U.S. Treasury Note Transaction and Receive and File Treasurer Report. Analyst Mitchell presented the staff report requesting direction on the U.S. Treasury Note. Secretary/Treasurer Harrington stated that there is a discount which is why the number is off from the amount in QuickBooks. Account Technician Allen inquired if it should be kept in QuickBooks as is or if it needs to be changed. Secretary/Treasurer Harrington indicated it should stay as is. Discussion ensued about the revenue in the LAIF account. Secretary/Treasurer Harrington indicated that interest from LAIF stays in LAIF. No further discussion was held. Page 1 of 3 RANCHO CUCAMONGA COMMUNITY QARTS FOUNDATION AUGUST 22, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE MEETING MINUTES MOTION: Moved by Secretary/Treasurer Harrington, seconded by Member Pachon to book Treasury note at face value and receive and file the Treasurer Report. Motion carried: 3-0-1. Absent: Rivera. D2. Consideration to Review and Approve LSL Engagement Letter for 17/18 FY Tax Services. The committee reviewed the proposal submitted by LSL to prepare the 17/18 taxes. No further discussion was held. MOTION: Moved by Member Pachon, seconded by Secretary/Treasurer Harrington to accept the proposal submitted by LSL for the preparation of the 17/18 taxes. Motion carried: 3-0-1. Absent: Rivera. D3. General Liability and Special Event Insurance Options. Analyst Mitchell led the discussion on the insurance options for the Foundation's General Liability and Special Events. Member Pachon explained that the Foundation should get General Liability and D&O insurance from the same agent. Executive Director Sluka-Kelly stated she would request quotes from Philadelphia, Alliant, and Altru Insurance.Services. No further discussion was held. D4. Discussion on Magic, Food &Wine Event as Fundraiser. Executive Director Sluka-Kelly provided some background on the request to hold a fundraiser with magic, food and wine. She indicated that the type of fundraiser is not necessary at the time. No further discussion was held. D5. Discussion of RCCAAF Reorganization Plan. Executive Director Sluka-Kelly presented her recommendations to reorganize the Foundation in a timely manner. The committee agreed that the first task is to revise the by-laws. Member Pachon suggested that the committee meet with the Library Foundation to collaborate on the transition efforts. Discussion also ensued regarding the EDD number and the process for signing checks. Analyst Mitchell will provide a list of items that the City does for the Board. Community Services Director Hunt Gracia will provide a staff report to the Full Board on how the City will continue to support the Foundation throughout and after the transition. No further discussion was held. D6. Update on Fundraising Committees. A brief update was provided on the Golf Tournament. The committee learned that the tournament is on target, but Vice-Chair Rivera will be asking the full board to assist with sponsorships and raffle prizes. The committee was updated that ticket sales for the Fritz Page 2 of 3 RANCHO CUCAMONGA ` COMMUNITY A RTSFOUNDATION AUGUST 22, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE MEETING MINUTES Coleman Benefit Performance are going well. Secretary/Treasurer Harrington indicated that Quakes Night is one ticket away from selling out. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING The committee will be holding a special meeting immediately following the Full Board meeting scheduled for September 26, 2018 to continue discussing the reorganization. F. ADJOURNMENT The Community & Arts Foundation Executive/Finance Committee meeting was adjourned at 6:23 p.m. Respectfully submitted, /s/Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Page 3 of 3 RANCHO CUCAMONGA COMMUNITY A RTSFOUNDATION SEPTEMBER 26, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE SPECIAL MEETING MINUTES A. CALL TO ORDER Al. A special meeting of the Rancho Cucamonga Community & Arts Foundation Executive/Finance Committee was held on Wednesday, September 26, 2018 at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 7:10 p.m. by Chair Chen. A2. Present were Committee Members: Tina Chen, Mark Rivera, Jim Harrington, Paula Pachon. Also present were: Jennifer Hunt Gracia, Community Services Director; Susan Sluka-Kelly, Executive Director; Christen Mitchell, Management Analyst II; Catherine Allen, Account Technician; and Valerie Smith, Executive Assistant. B. COMMUNICATIONS FROM THE PUBLIC B1. None. C. ITEMS FOR DISCUSSION Cl. Recommendation of Procedure to Approve RCCAAF Expenses and Purchases. Executive Director Sluka-Kelly presented the recommended procedures to approve RCCAAF expenses and purchases. The Committee members reviewed the protocol outlined in the exhibit attached to the report. Chair Chen and Secretary/Treasurer Harrington stated they are both available to sign any checks. No further discussion was held. MOTION: Moved by Rivera, seconded by Pachon, to approve the recommended procedures. Motion carried: 4-0-0. C2. Recommendation of Procedure to Accept and Expend Funds for Community Services Department or Community Programs. The Committee discussed the recommendation of procedures presented by Executive Director Sluka-Kelly. Member Pachon stated that the Full Board should have the opportunity to review the procedures. Secretary/Treasurer Harrington inquired about adding an administrative fee to transactions. Member Pachon recommended that a fee not be implemented. Discussion ensued on how to best reduce the affiliate liability to the Foundation. Chair Chen suggested that the attorney assist in reviewing how to reduce liability. Community Services Director Hunt Gracia provided additional information on the requirement that some grant funds have that the funds go towards a 501(c)(3) and not a 501(d)(9). The committee agreed to have the attorney review the proposed guidelines before a motion to approve is made. No further discussion was held. Page 1 of 2 RANCHO CUCAMONGA COMMUNITY &RTSFOUNDATION SEPTEMBER 26, 2018 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE SPECIAL MEETING MINUTES C3. Discussion on Further Advancement of RCCAAF Autonomy & Independence. Executive Director Sluka-Kelly provided an update on the insurance for the Foundation. The committee discussed reaching out to the insurance agency to ensure that the policy was in place prior to the Golf Tournament. No further discussion was held. The committee identified the following items for the next meeting: update on insurance; update on discussion with attorney; update on fundraising events. D. ADJOURNMENT The Community & Arts Foundation Special Executive/Finance Committee meeting was adjourned at 7:58 p.m. Motion carried: 4-0-0. Respectfully submitted, /s/Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Page 2 of 2 RANCHO CUCAMONGA COMMUNITY VA RTSFOUNDATION STAFF REPORT DATE: October 24, 2018 TO: Rancho Cucamonga Community &Arts Foundation - FROM: Jennifer Hunt Gracia, Community Services Director INITIATED BY: Catherine Allen, Account Technician Christen Mitchell, Management Analyst II SUBJECT: Treasurer Report RECOMMENDATION: Staff recommends the Foundation receive and file this report. BACKGROUND: Updated treasurer reports are provided to Full and Executive Board members at bimonthly meetings. P&L Detail—Operating Budget: • 09/27/2018 — A check payment in the amount of $4,000.00 was made for the budgeted 2018 AAIE Art Show. 09/28/2018 — Payroll for Susan Sluka-Kelly was successfully debited via Paychex from the Foundation's PAL account. P&L Detail —Grants: • 09/26/2018—Invoiced Lewis Real Estate Corporation for their$23,500.00 corporate grant sponsorship. Staff is waiting to receive check payment. P&L Fundraising Events: • 09/30/2018—Total income for the 2018 Quakes Night event was $1,650.00. • 09/30/2018 — Total income to date for the 2018 Golf Tournament is $47,650.00. This amount includes both donation payments already received, as well as invoiced donations that have not yet been received. Balance Sheet • PAL account balance = $86,046.48 • LAIF account balance = $294,376.77 • As of 09/30/2018, the equity account balances areas follows: o Temporarily Restricted Net Assets (includes all restricted grants, as well as donations that are restricted to MainStreet) = $74,652.65 Page 1 of 2 o Permanently Restricted Net Assets (consists of the Endowment fund, which is invested through Union Bank) _ $2,350,586.75 o Unrestricted Net Assets (consists of all unrestricted earnings of the Foundation) _ $69,985.73 Accounts Receivable Aging —Detail Report • As of September 30, 2018, the Foundation has accounts receivable in the amount of $49,500.00. This amount is derived from thirteen outstanding sponsorship donation invoices for the 2018 Golf Tournament. PAI. Checking Account: • 06/20/2018—The $237.04 bus reimbursement check that was sent to the Pacific Avenue Academy of Music back in June still hasn't cleared. Staff has contacted them regarding the status. They did, in fact, receive the check and had locked it in their safe. They informed us that they will deposit it right away. • 09/25/2018—A$4.00 electronic donation from WoofTrax was automatically deposited into the Foundation's PAL account. Staff is waiting for Board approval to send a $4.00 reimbursement check to the Animal Care Foundation. • 09/27/2018 — Staff has issued the reimbursement check payable to the Animal Care Foundation in the amount of $1,000.00. This amount represents the electronic deposit from PetSmart Charities. • 09/27/2018 — Staff has issued the reimbursement check payable to the RC Library Foundation in the amount of$550.00. This amount represents the donation received by the Foundation that was intended for the Library but hadn't yet been paid out. LAIF Account: I• No interest was earned on the LAIF account for the month of September 2018. FISCAL IMPACT: • Total FY 2018/2019 Operating Budget Income for September 2018 = $17,204.00 • Total FY 2018/2019 Operating Budget Expenses for September 2018 = $6,374.21 EXHIBITS: Exhibit A-Foundation financial reports for September 2018 and operating budgets for Fiscal Year 2018/2019. Page 2 of 2 Foundation Financial Reports FY 2018/2019 Foundation Operating Budget j Budget Summary and Statement of Activity September 1 — 30, 2018 Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Description 18/19 18/19 18/19 YTD: July 1-31. Aug 1-31 Sept i-30 Oct 1.31. Nav 1-30. Dec 1-31 Approved Actuais Actuals '. PAL RCQuakesst,ke Outs 5 6,000' $ __._..... . Fundraising/Investments $ 70,025 $ 5,983 $ 476s'$ I,o14 $ 20a $ $ - $ $ 5,983 PAL Campal9n/sOotli9ht Donors $ 18,000 - _ VG Bricks/Plaques $ 1,400 $ 850 I 5 850 � �$. 850 1 Investment income $ 36_625 ( $ 3,375 j 5 3,315 $ 3,375� interest Income lAJF 5`5,000 i$ 1,390.i 5 1,390 1 Mi:c Gonneiom lamamasmne,roar coy:el $ 3,000 1 $ 368-. 5 164 5 204 ' $ 368 'Activities&Events $100,550 $ 49,300 $ - $ 3P,300 $ 17,000 $ - $ - $ -I, $ 49,30D quakes Night $ 1,6001 $ 1,650 $ 650 $ 1,000 $. 1,650 Go1JTournoment $ 65,000[-$, 47,650e $ 31,650 $ 16,000 _ $.:47,650_ Fritz Coleman Performance $ 11,650I ` Monte Caro Nyht $ 15,000 $ $ - Goo.de6 nco I$ 2,3001 $ ($ _. Msc/New Fundrmse $ 5,000 Total Revenue -. i $170,575{$ 55,283 $ 4,7651$ 33,3141 ,.y,20�(- _�u7 Is - $; $ 95,283. Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Expenditures Description 18/19 18/19 JulyA-31 Aug1-31 Sept1.30 001-31 Nevi-30 Dec131. 18/19YTDi - Approved- Accents Actuals Administration r$ 50,100 $ 5040 $ 20 $ 2,848' $ 2,314 1$ - $ $ $ 5,040. Personnel $ 36,000 $ 4 663 5 3,626 $ 2,037 _ $ 4,663 Business Cards/OJJke Suppbes $ 1,0001.$____ $ Firmmlal Complbme i$ 10,000 $ 40 5 20 1$ 20 __ _ $ 40 Imammp I$ 2,100...$ _ _ $.. Travel&Meetings $ 1,000 $ 33g'. $ 337 i$ _337' Marketing&Community Outreach S 3,700 $ _ 5 _�5 - $ - $ - $ -I$ $ 2017/2018 Faurxlolbn Report,$ 1,200 1$ Foundation Brochure' Website Hosting/Malntenance,$ 1,500 Miscellanews Marketing Ere $ 1,000 $ -y Board Development&Trammg $ 1,000 $ - $ I $ __- .. .__....et_ - .'._S__.__..__ Donor Development&Renti0d. $ 2,200 $ 10 $ 10 $ - $ - $ -i_$ $ - $ 10 Donor Recognition Event $ i3OO $ -� $. OpnorAwards $ 600 $ _ - $ - Donor Plaque,/er,cks $ 200 i $ 10 5 10 _ $ -10 __.. FundreisingActivities&Events _$ 36,000 $ - $ - $ - $ - $ $ - $ GalfTaumament(201]) 5 25,000 $ MmeteC to Night(2018) $ 5,00 $ - $ FrirZC 1 nPerfo $ 1,000 $ other $ 5,000 $ $ - FoundationSponsoredCtyPrograms $ 54,000 5 - '$ $ $ - $ S $ $ lewk Family Playhouse ,5 35UU . $ _I $ RCCammunlry Theatrc/eATG�$ 15,000 5 - WoddMuslcSerles(3Shows) $ 8,000 5 $ 8a5singfor Undenerved Students Sev Giant Budge[ $` - FoundationFamllYWknds/Flex Pack MSTC $ 20,000 5 - '. $. MainSheet Theatre Compagy 5 7,500 $ Community Programs $ 23,500 $ 4,000 $ - $ - $ 4,000 $ - $ -$ 4,000 H5Performs Arts Pro ram St gn $ n9 A PP 3,000 $:: SmdernScholarshlp Pro9ram $ 5,000 I s •' -- $' _ ._ New Progrcm Gront; $ 10,000 5 September An Association An Show $ 4,000 $ 4,000 S 0,000 ' $ 4,00� Dscretinnory G,vng $ 1,SC0 --- - - - - TotalExpenditures $170,500 $ 9,049 $ 30 $ 2,646 $ 6,374 $ $ �$ _. $ 9,049„ Budgeted Net Total $ 75 $ 46,233 Accrual Basis Rancho Cucamonga Community&Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 September 1 -30,2018 Type Date Name Memo Amount Ordinary Income/Expense Income 43000-INDIVIDUAL CONTRIBUTIONS 43080•Your Cause Donation Sales 09/04/2018 Munoz,Luis Your Cause-General donation 204.00 Receipt Total 43080•Your Cause Donation 204.00 Total 43000-INDIVIDUAL CONTRIBUTIONS 204.00 45000-PROGRAM/EVENT INCOME 45030-Event Sponsorship Invoice 09/10/2018 National Community 2018 Golf Tournament-Closest-to-the-Pin 1,000.00 Renaissance Sponsor Invoice 09/12/2018 Firecrackers Rico 2018 Golf Tournament-Hole Sponsorship 2,500.00 Invoice 09/12/2018 Victoria Gardens 2018 Golf Tournament-Shirt Sponsor 4,000.00 Invoice 09/18/2018 RJM Design Group 2018 Golf Tournament-Closest-to-the-Pin 1,000.00 Sponsorship Invoice 09/18/2018 EMCOR Services/ 2018 Golf Tournament-Hole Sponsorship 2,500.00 Mesa Energy Invoice 09/18/2018 Diversified Pacific 2018 Golf Tournament-Hole Sponsorship 2,500.00 Development Group Invoice 09/26/2018 Gerdau/TAMCO 2018 Golf Tournament-Hole sponsorship 2,500.00 Total 45030•Event Sponsorship 16,000.00 �45040•Event Ticket Sales Sales 09/06/2018 Magee,Peggy 2018 Quakes Night-Two tickets 100.00 Receipt Sales 09/25/2018 Baker,Nick(Board 2018 Quakes Night-4 tickets 200.00 Receipt Member) Sales 09/25/2018 Brown,Rosemarie 2018 Quakes Night-2 tickets 100.00 Receipt (Board Member) Sales 09/25/2018 Harrington,Jim 2018 Quakes Night-1 ticket 50.00 Receipt (Secretary/Treasurer) Sales 09/25/2018 Rivera,Mark(Vice 2018 Quakes Night-1 ticket 50.00 Receipt Chair) Sales 09/25/2018 Roy,Michele 2018 Quakes Night-5 tickets 250.00 Receipt Sales 09/25/2018 Ruttencutter,Brian 2018 Quakes Night-2 tickets 100.00 Receipt Sales 09/25/2018 Shiner,Kimberly M. 2018 Quakes Night-3 tickets 150.00 Receipt Total 45040-Event Ticket Sales 1 ,000.00 Total 45000-PROGRAM/EVENT INCOME 17,000.00 Total Income 17,204.00 Gross Profit 17,204.00 Expense 66000•PROGRAM EXPENSES 66200-Giving Activities!Sponsorship Accrual Basis Rancho Cucamonga Community&Arts Foundation Statement of Activity- Operating Budget Fiscal Year 2018 - 2019 September 1 -30,2018 Type Date Name Memo Amount 66204•Art Shows Check 09/27/2018 Associated Artists of 2018 AAIE Art Show reimbursement to VGCC! 4,000.00 the Inland Empire Foundation support Total 66204-Art Shows 4,000.00 Total 66200-Giving Activities/Sponsorship 4,000.00 Total 66000-PROGRAM EXPENSES 4,000.00 60000-ADMINISTRATIVE EXPENSES 60040•Personnel 60042-Payroll Paychex Inc.Payroll CCD-Electronic payroll for Check 09/28/2018 Susan Sluka-Kelly Susan Sluka-Kelly 2,037.38 Total 60042-Payroll 2,037.38 Total 60040-Personnel 2,037.38 60005-Board Meetings/Hospitality Credit Card 09/26/2018 Luna Grill Dinner for Board Meeting-Sept 26,2018 228.00 Charge Check 09/27/2018 Sluka-Kelly,Susan Reimbursement for Outgoing Chair Gift for Paula 108.83 Pachon Total 60005-Board Meetings/Hospitality 336.83 Total 60000-ADMINISTRATIVE EXPENSES 2,374.21 Total Expense 6.374.21 Net Ordinary Income 10,829.79 Net Income 10,829.79 Foundation Financial Reports FY 2018/2019 Grants Operating Budget Budget Summary and Statement of Activity September 1 — 30, 2018 Rancho Cucamonga Community&Arts Foundation Operating Budget Restricted Funds-18/19 Budget Balance as 18/19 YTD Descriptlo� 18/19 of July 1-32 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 131 teals i Proposed 18/19 Actuals 06.30.28 Support $ $ S S $ $ $ Bonk of America Grant(Bank) $ 10,000 $ 1314 $ 1,314 - S Sank of America Sponsor(Foundation) $ 10,000 $ 3,019 $ 3,019 ! $ _ Kohl's Cares AM S 5,000 - -- —- Macy's District Grant $ 5,000 $ - �_--_--- _ — —- -- __�- __!�-- $ Ralph Lewit Prop:Dona DevelopmentlRetention $ 2,500 $ Ralph Lewis Prop:Bussing for Students $ 6,000 $ 6,000 $ 6,000 Roiph Lewis Prop:Guest Artist Sponsorship $ 14,000 $ 4,000 S 4,000 — US Bancorp Foundation $ 2S,00o $ 1,898 $ 11898 _ $ Edison International $ 5,000 $ _ S MainStreet Program Support I Is 34,998 $34,998 Is Total Revoue 1$824M 1_$ 511229 $51,229 $ - $ - $ - S - $ Descript[ July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 18/19 YTD 18/19 Balance Actuals Supported qiving _ $ S1,1S3 $ - $ 77 $ _ $ - $ - $ - $ 77 Sank of Americo Grant(Bank) S 1,314 $ Bank of America Sponsor(Foundation) $ 3,019 Kohl's Cares AAA $ Macy's District Grant $' ! $ Ralph Lewis Prop:Donor Development/Retentlan $ _ $ Ralph Lewis Prop:Bussing for Students S 6,000 Ralph Lewis Prop:Guest Artist Sponsorship $ 4,000 _.i $ - US Bancorp Foundation S 1,821 S 77 S 77 Edison International $ - - T� -- $ MainStreet Program Support $ 34,998 S Total Expenditures $ S1,153 S - $ 77 $ - S - S - $ - $ 77. Accrual Basis Rancho Cucamonga Community&Arts Foundation Statement of Activity - Operating Budget / Grants Fiscal Year 2018 - 2019 September 1 -30,2018 Type Date Num Grant Source Payee Memo Amount Ordinary Income/Expense Income 46000-CORPORATE GRANT INCOME Lewis Real Estate Lewis-Corporate Invoice 09/26/2018 2018.LEWIS Corp.:Restricted 23,500.00 Grant-FY 18/19 grant sponsorship Total 46000-CORPORATE GRANT INCOME 23,500.00 Total Income 23,500.00 Gross Profit 23,500.00 Net Ordinary Income 23,500.00 Net Income 23,500.00 j Foundation Financial Reports FY 2018/2019 Fundraising Events j All Transactions for Events Held During Fiscal Year Accrual Basis Rancho Cucamonga Community&Arts Foundation Statement of Activity -- Fundraising Events _-- All Transactions During Fiscal Year through September 30,2018 Fritz Coleman Monte Carlo Quakes Night Golf Tourney Performance Night Cinco de Bunco Sept 1,2018 Oct 22,2018 March 23,2019 April 27,2019 May 4,2019 TOTAL Ordinary Income/Expense Income 45000•PROGRAM I EVENT INCOME 1,650.00 47,650.00 49,300.00 Total Income 1,650.00 47,650.00 49,300.00 Gross Profit 1,650.00 47.650.00 49,300.00 Net Ordinary Income 1,650.00 47.650.00 49,300.00 Net Income 1 650.00 47,650.00 49,300.00 Foundation Financial Reports FY 2018/2019 Foundation Balance Sheet � Standard Report As of September 30, 2018 Accrual Basis Rancho Cucamonga Community&Arts Foundation Balance Sheet Fiscal Year 2018 - 2019 As of September 30,2018 Sept 30,2018 ASSETS Current Assets Checking/Savings 10010-PAL Checking Account 86,046.48 10020-LAW Account 294.376.77 Total Checking/Savings 380,423.25 Accounts Receivable 12000•Accounts Receivable 49,500.00 Total Accounts Receivable 49,500.00 Other Current Assets 13000-Investments-UnionBanc 13150•United States Treas Nts Note 899,718.75 13010-American Express BK FSB CD 250,000.00 13020-Capital One Bank USA NA CD 250,000.00 13030-American Express Centnn 250,000.00 13040-Fed Natl Mtg Assn-3135GOK93 700,868.00 Total 13000-Investments-UnionBanc 2,350,586.75 Total Other Current Assets 2,350,586.75 Total Current Assets 2,780,510.00 TOTAL ASSETS 2,780,510.00 LIABILITIES$EQUITY Liabilities Current Liabilities Credit Cards 22000-US Bank Credit Cards 22020-US Bank Credit Card- 5445 228.00 Total 22000-US Bank Credit Cards 228.00 Total Credit Cards 228.00 Total Current Liabilities 228.00 Long Term Liabilities 25000.•Other Liabilities -2.397.50 Total Long Term Liabilities -2,397.50 Total Liabilities -2.169.50 Equity 30000•Temp Restricted Net Assets 74,652.65 31000-Permanent Restricted Net Assets 2,350,586.75 32000-Unrestricted Net Assets 287,454.37 Net Income 69,985.73 Total Equity 2,782,679.50 TOTAL LIABILITIES&EQUITY 2,780,510.00 Foundation Financial Reports II FY 2018/2019 A/R Aging Detail As of September 30, 2018 Rancho Cucamonga Community&Arts Foundation AIR Aging Detail Fiscal Year 201-8-=-2019 As of September 30,2018 Type Date Num Name Memo Due Date Class Aging Open Balance Current Total Current 1-30 National Community 2018 Golf Tournament- FUNDRAISING Invoice 09/10/2018 2018.11 NCR Renaissance Closest-to-the-Pin Sponsor 09/10/2018 ACTIVITIES:Golf 20 1,000.00 Toumarnent:2018 2018 Golf Tournament- FUNDRAISING Invoice 09/12/2018 2018.11 FR Firecrackers Rico Hole Sponsorship 09/12/2018 ACTIVITIES:Golf 18 2,500.00 Tournament:2018 2018 Golf Tournament- FUNDRAISING Invoice 09/12/2018 2018.11VG Victoria Gardens Shirt Sponsor 09/12/2018 ACTIVITIES:Golf 18 4,000.00 Toumament:2018 2018 Golf Tournament- FUNDRAISING Invoice 09/18/2018 2018.11RJM RJM Design Group Closest-to-the-Pin 09/18/2018 ACTIVITIES:Golf 12 1,000.00 Sponsorship Tournament:2018 EMCOR Services/Mesa 2018 Golf Tournament- FUNDRAISING Invoice 09/18/2018 2018.11 EMC Energy Hole Sponsorship 09/18/2018 ACTIVITIES:Golf 12 2,500.00 Toumament:2018 Diversified Pacific 2018 Golf Tournament- FUNDRAISING Invoice 09/18/2018 2018.11DPDG Development Group Hole Sponsorship 09/18/2018 ACTIVITIES:Golf 12 2,500.00 Tournament:2018 2018 Golf Tournament- FUNDRAISING Invoice 09/26/2018 2018.11Gerd Gerdau/TAMCO Hole sponsorship 09/26/2018 ACTIVITIES:Golf 4 2,500.00 Toumament:2018 Lewis Real Estate Lewis-Corporate grant FUNDRAISING Invoice 09/26/2018 2018.LEWIS Corp.:Restricted Grant- sponsorship 09/26/2018 ACTIVITIES:Restricted 4 23,500.00 FY 18/19 Grants:Lewis Total 1-30 39,500.00 31-60 2018 Golf Tournament- FUNDRAISING Invoice 08/21/2018 2018.11WH13 Mize,Tony Birdie sponsorship 08/21/2018 ACTIVITIES:Golf 40 1,000.00 Tournarnent:2018 RC Professional 2018 Golf Tournament- FUNDRAISING Invoice 08/21/2018 2018.11FF Firefighters Association Hole sponsorship 08/21/2018 ACTIVITIES:Golf 40 2,500.00 Tournament:2018 Rancho Cucamonga Community&Arts Foundation AIR Aging Detail Fiscal Year 2018 2019 As of September 30,2018 Type Date Num Name Memo Due Date Class Aging Open Balance Rancho Baseball LLC 2018 Golf Tournament- FUNDRAISING Invoice 08/21/2018 2018.11RCQ (Quakes) Hole sponsorship 08/21/2018 ACTIVITIES:Golf 40 2,500.00 Toumament:2018 2018 Golf Tournament- FUNDRAISING Invoice 08/22/2018 2018.11CNB City National Bank Golf Cart Sponsorship 08/22/2018 ACTIVITIES:Golf 39 3.000.00 Toumament:2018 2018 Golf Tournament- FUNDRAISING Invoice 08/22/2018 2018.11 DM Moms,Doug&Dee Birdie Sponsorship 08/22/2018 ACTIVITIES:Golf 39 1,000.00 Toumament:2018 Total 31-60 10,000.00 61-90 Total 61-90 >90 Total>90 TOTAL 49,500.00 Foundation Financial Reports FY 2018/2019 Foundation Financials Summary Report As of September 30, 2018 Rancho Cucamonga Community & Arts Foundation Financial Summary As of: As of: As of: As of: As of: September 30, 2018 June 30, 2018 June 30,2017 June 30, 2016 June 30, 2015 LAIF Balance $ 294,376.77 $ 292,986.86 $ 437,831.40 $ 1,333,765.45 $ 432,390.90 Investments Total 2,350,586.75 2,350,868.00 2,350,868.00 1,450,868.00 2,348,425.00 Checking Balance 86,046.48 66,052.40 271,037.44 206,062.67 141,973.30 Affiliate's Balance -4.00 0.00 -357,580.15 -305,312.95 -267,034.84 Total $ 2,731,006.00 $ 2,709,907.26 $ 2,702,156.69 $ 2,685,383.17 $ 2,655,754.36 Represents the$4.00 donation from WoofTrax.. that was electronically deposited Into the Foundation's PAL account on Sept 25,2018. Staff is awaiting approval to write a reimbursement check to the Animal Care Foundation Financial Reports FY 2018/2019 PAL Checking Account Reconciliation Summary and Detail September 1 — 30, 2018 Rancho Cucamonga Community&Arts Foundation Reconciliation Summary- PAL Checking Account Fiscal Year 2018 - 2019 Period Ending September 28,2018 Sept 28,2018 Beginning Balance 78,291.73 Cleared Transactions Checks and Payments-3 items -2,557.38 Deposits and Credits-5 items 16,208.00 Total Cleared Transactions 13,650.62 Cleared Balance 91,942.35 Uncleared Transactions Checks and Payments-5 items -5,895.87 Total Uncleared Transactions -5,895.87 Register Balance as of 09/28/2018 86,046.48 New Transactions Deposits and Credits-2 items 9,815.00 Total New Transactions 9,815.00 Ending Balance 95,861.48 Rancho Cucamonga Community&Ads Foundation Reconciliation Detail - PAL Checking Account --------Fiscal Year-2018 - 2019---- Period Ending September 28,2018 Type Date Num Name Memo Clr Amount Balance Beginning Balance 78,291.73 Cleared Transactions Checks and Payments-3 Items Check 05/29/2018 11485 Calleros,Kaitlin 2017/18 Scholarship Award d -500.00 -500.00 Check 08/23/2018 11516 Department of Justice Raffle Pen-nit(Sept 1,2018-Aug 31,2019) 4 -20.00 -520.00 Check 09/28/2018 Electronic Susan Sluka-Kelly Paychex Inc.Payroll CCD 4 -2,037.38 -2,557.38 Total Checks and Payments -2, -2,557.38 Deposits and Credits-5 items Richards,Watson&Gershon= Deposit 09/04/2018 $2,500 (2018 Golf Tournament),(Your Cause donation) d 2,704.00 2,704.00 Luis Munoz=$204 Deposit 09/11/2018 Burrtec=$10,000 (2018 Quakes Night),(2018 Golf Tournament) 4 10,100.00 12,804.00 Peggy Magee=$100 Deposit 09/13/2018 Pomona Quality Foam 2018 Golf Tournament 4 2,500.00 15,304.00 Nick Baker=$200 Rosemarie Brown=$100 Jim Harrington=$50 Deposit 09/25/2018 Mark Rivera=$50 2018 Quakes Night 4 900.00 16,204.00 Michele Roy=$250 Brian Ruttencutter=$100 Kimberly Shiner=$150 Deposit 09/25/2018 WoofTrax Animal Care Foundation d 4.00 16,208.00 Total Deposits and Credits 16,208.00 16,208.00 Total Cleared Transactions 13,650.62 13,650.62 Cleared Balance 13,650.62 91,942.35 Uncleared Transactions Checks and Payments-5 items Rancho Cucamonga Community&Arts Foundation Reconciliation Detail - PAL Checking Account - - -Fiscal--Year 201-8 - 2019 - -- Period Ending September 28,2018 Type Date Num Name Memo Clr Amount Balance Check 06/20/2018 11512 Pacific Avenue Academy of LFP Bus Reimbursement-Frederick(Trip ID#2202) -237.04 -237.04 Music Check 09//27/2018 11517 Associated Artists of the Inland 2018 AAIE Art Show reimbursement to VGCC/ -4,000.00 -4,237.04 Empire Foundation support Check 09/27/2018 11519 Rancho Cucamonga Animal Reimbursement for PetSmart Charities donation -1.000.00 -5,237.04 Care Foundation Check 09/27/2018 11520 Rancho Cucamonga Library Reimbursement of funds that were paid to the -550.00 -5,787.04 Foundation Foundation,but were designated to the Library Check 09/27/2018 11518 Sluka-Kelly,Susan Reimbursement for Outgoing Chair Gift for Paula Pachon -108.83 -5,895.87 Total Checks and Payments -5, -5,895.87 Total Uncleared Transactions -5, -5,895.87 Register Balance as of 09/28/2018 7,754.75 86,046.48 New Transactions Deposits and Credits-2 items Deposit 10/02/2018 CVWD 2018 Golf Tournament 2.500.00 2,500.00 Grant Riddle(Quakes Deposit 10/03/2018 Strikeouts)_$1,815 2018 Golf Tournament 7,315.00 9,815.00 EMCOR=$2,500 City National Bank=$3,000 Total Deposits and Credits 9,815.00 9,815.00 Total New Transactions 9,815.00 9,815.00 Ending Balance 17,569.75 95,861.48 ! Foundation Financial Reports FY 2018/2019 LAIF Account Reconciliation Summary and Detail September 1 — 30, 2018 Rancho Cucamonga Community&Arts Foundation Reconciliation Summary- LAW Account Fiscal Year 2018 - 2019 Period Ending October 1,2018 Oct 1,2018 Beginning Balance 294,376.77 Cleared Balance 294,376.77 Register Balance as of 10/0112018 294,376.77 Ending Balance 294,376.77 Rancho Cucamonga Community&Arts Foundation Reconciliation Detail - LAW Account Fiscal Year 2018 - 2019 Period Ending October 1,2018 Type Date Name Memo Amount Balance Beginning Balance 294,376.77 Cleared Balance 294,376.77 Register Balance as of 10/01/2018 294.376.77 Ending Balance 294,376.77 RANCHO CUCAMONCA COMMUNITY ARTSFOUNDATION STAFF REPORT DATE: October 24, 2018 TO: Rancho Cucamonga Community &Arts Foundation _ FROM: Jennifer Hunt Gracia, Community Services Director INITIATED BY: Christen Mitchell, Management Analyst II SUBJECT: Financial Update RECOMMENDATION: Staff recommends the Board approve the disbursement of funds owed to the Rancho Cucamonga Animal Care Foundation. Staff then recommends the Board discuss the relationship between the Foundation and Forest City regarding Movies in Town Square and receive and file this report which includes the update on the 17/18 fiscal year tax status BACKGROUND: Prior to February 2018 the Community and Arts Foundation managed the Rancho Cucamonga Animal Care Foundation's financials and would reimburse the Animal Foundation for the deposits made on their behalf. The City provides Movies in Town Square at the Victoria Gardens Mall, formerly owned and operated by Forest City. The City would then invoice Forest City for the staff and movie costs. Historical documents and transactions show that Forest City would reimburse the Foundation for the costs and then the Foundation would reimburse the City. On August 22, 2018 the Executive Committee reviewed the engagement letter and ultimately approved LSL CPAs and Advisors to provide tax services for the 17/18 fiscal year. ANALYSIS: On September 25, 2018, an electronic donation from WoofTrax was automatically deposited into the Foundation's PAL account. Staff is requesting approval to reimburse the RC Animal Care Foundation this $4.00. Animal Center staff has been notified and is working on updating WoofTrax's banking information. While staff was reorganizing QuickBooks a $2,397.50 transaction was found in the wrong account. As staff began researching this transaction it may be that the Foundation overpaid the Cityfor Movies in Town Square that took place in June 2011. Staff is seeking information on the relationship between the Foundation and Forest City as it relates to Movies and any other historical knowledge that may be helpful in researching this transaction. Staff emailed the Accountant's Copy of QuickBooks to LSL on Monday, October 8th. LSL emailed the 990 Questionnaire to staff on Thursday, October 11'h. Staff is currently working on the 990 Questionnaire and will email it the Executive Director, Executive Committee, and other Board Members as requested, for review and additional information that may be needed. Page 1 of 2 FISCAL IMPACT: $2,500: LSL CPAs and Advisors"not to exceed"fee $21397.50: Possible reimbursement owed by the City Exhibits: Exhibit A: Check#010156 with back-up documentation Exhibit B: Check#010268 with back-up documentation Exhibit C: Check#010742 with check request Page 2of2 m RANCHO CUCAMONGA COMMUNITY FOUNDATION Ul Ul `Jb m DBA PAL CAMPAIGN DATE / G �/ 16496/1220 1050U CIVIC CENTER 2740024518 m RANCHO CUCAMONGA, CA 91729 AV ti $ Q THE Ra4t OfiDEfiOF---z q �" n v ,(i�— m NFIR V N II'O10i56u■ 1K122000496i: 27400245181" 'f�'Aoo� WACHOWA SANK 0t GEORGIA,NA Q 9ae,1„p�ened 123921 0OVE SAVANNAH.GA 31401 OetnUs on reverses h 16100 Foothill Blvd. 64-V5 1Glh/L4nI'-be ��y1°lr Azusa,CA 91702 B12 (626)610-2253 2,500.00 TWO THOUSAND FIVE HUNDRED AND 00/100+r++++r++rr+tr+++++++++++++++++++++++++++:*+ RANCHO CUCAMONGA COMM. FOUNDATION - L-- pey to 10500 CIVIC CENTER DRIVE the RANCHO CUCAMONGA CA 91730 o Ater of - — 11' i2392111' 1:06 1 209 7 56t: 2079900582550111 --•--_.. - --- �- - 45265 ARROWHEAD IT NION G/M BUSINESS INTERIORS SAN BERNAARDINO.DCA92402 GOFORTH&MART] 90-874111222 045265 800-686-6583 � 1099 WEST LA CADENA DR. RIVERSIDE,CA92501 lam *ONE THOUSAND DOLLARS AND NO CENTS ) i - 12/03/10 *****1, 000 . 00* ��rfP C, RANCHO CUCAMONGA COMM FOUND. —M AUTHORIZED SIGNATURE 9204526511' 1'• 12228741131: 540 "09385113 — SECURITY FEAwRESINCLUDFA_DETAILSON SACK_. ___ — r r r v r� 1 HUNT INGTON NATIONAL.BANK Check Number wrSTERVItAX 0u 430049 FC Facilitator LLC Forest CitYY Enterprises Check Date ssISOW11 50 Public 8q uare 12/01/10 Cleveland, OH 44113-2217 (216) 416-3070, r pAy One thousand three hundred ninety four and 00/100 Dollars O TO THE ORDER OF 110500Civic Center Drive ity Foundation Rancho Cucamonga, CA 91730 Vob vher 1204vyr 111000043004811' t:044 1 15 1 261: O i66 2 1 26 2 i 111' er�rITJ1"e,Rt1PTI�R3rT Winter Movies at Victoria Gardens Invoice t-f So7oS90 November 18, 2010 Dcc !� ' Location: Victoria Gardens- Food Tall Dates: November 30, December 7, December 14, December 21 Total:4 Nights Staffing: Pre-Season Planning 26.00 Program Specialist $13.00/hr x 2 hours $ Community Services Specialist$13.00/hr Hours: 10am to 2pm $208.00 $13.00/hr x 4hrs x 4 days Community Services Assistant $11.00/hr Hours: loam to 2pm � $176.00 $11.00/hr x 4hrs x 4 days Total Staffing Costs: Col�? 3 fit$ $410.00 kO y c Movies: �N SWANK Movies ¢GG (Excludes tax & shipping) $271.00 The Grinch $271 00 Polar Express $271 00 Elf The Santa Clause $171.00 Total Movies Costs: $984.00rM/)r TOTAL COST OF PROGRAM: $1,394.00 ** Victoria Gardens would be responsible for creation of marketing pied._ would put marketing pieces at City facilities and would post on RCpark.com. ** Additional funds of$150.00 would need to be added to the quote if Victoria Gardens would like for the City of Rancho Cucamonga to supply raffle prizes. Please make checks payable to City of Rancho Cucamonga Mail Checks to City of Rancho Cucamonga Attn: Jenny Hanlon, Special Events EN!OO, M10500 Civic Center DriveIJRancho Cucamonga, CA 91730 20111 . Receipt Printed.11-Jan-1 109.04 AM User.edelgadi Rancho Cucamonga Community Foundation Recelpt 1508982 Rancho Cucamonga Community Foundation User: edelgadl P.O.Box 8Q7 Issued: Tug 11 Jan 11 08:56 AM Rancho CL camonga,CA 91729 USA Home#: Amount Doscriptlo 1 $0.00 Previous Balance $1,394.00 ReghMatlon: Rancho Cucamonga Community Foundation #176716:MOVIESPARK-WINTER 2011-001 Donations-Movies at%4ctc Classes: 6 Hours. 12:00 Days:Tue End Tue 04 Nov 1011 00 AM-01:00 PM M Location: TBA-TBA $0.00 Balance Check out our Online Registrations Visit www.r6park.com Do n't miss THE GINGERBREAD MAN,the International hit for the whole family, LIVE at the Lewis us on-line at Family Playhouse, .January'29th-February 13thl For tickets contact the Box Office at 909.477 275 0 r VisitewI-S amI I Y R I @A 0 u a q,com arLcom with InstantRC using the following personal Number and Account Access PIN: Registe>�Cn-Line at R� Login ID 140452 Account Access PIN: 2"713 } Page:1 � I r P.O.Box 807 Rancho Cucamonga California 9172 Community Services Department Phone 477-2760 Program Registration Phone. 477-2765 Fax: i 477-2761 Monday-Thursday: 7:OOAM-6:OOPM 010268 RANCHO CUCAtIWINGA CONItkUNITY FOUNDA7'i0N DIM PAL CAMPAIGN 10500 CIVIC CENTER D. �`� 16494 M2M RANCHO CUCAMONGA, CA 91729 27 518 PAY IORDEROF co Q=11ANKX FbR a a'0 LO 2 68t�' I: i 2 2000 49 61: 2?ti00 2 4 5 L8n' FC Fadli4ator LLC HUNTINGTON NATIONAL BANK Advice Number WE6 RVILLEnH Forest City Enterprises -' 2000258116 50 Public Square / Advice Dale leveland, OH 44113-2217 56151LM1 09M3l11 �216) 416-3380, •"""1,639.00 PAY One thousand six hundred thirty nine and 00/100 Dollars OTRD�R Rancho Cucamen�a REMITTANCE ADVICE OF Community Foun ation 10500 Civic Center Drive Rancho Cucamonga, CA 91730 TH I S I S NOT A CH ECK Vendor Number Advice Date Advice Number Advice Amount 0005046117 09/13/11 2000258116 """'1,639.00 Co.Coos Im.No. Im.Data DawHptlon Amoum RMInalle Dis t Net 5207 MOVIESOCT2011 09/011/11 CHAFFLY TOWN SO-SEPI 1,639.00 1,639.00 o nt http://vendorcodeofconduct.forestcity.net HUNTINGTON NATIONALBK Advice Number FC F�ilitetor LLC "�ERV1LE0M A1r1 Forest City Enterprises I 200D261294 50 Public 5qq�are Advice Date ssuwu� Cleveland, v an , M 44113-2217 09/20/11 """•2,152.50 PAY 71ro r6ousand one hundred fifty tV 0 and 501100 Dollars ORDER Rancho Cucamon REMITTANCE ADVICE OF Community Foun�etion 10500 Civic Center Drive TH I S I S NOT A CH ECK Rancho Cucamonga, CA 91730 Vendor Number Advice Date Advice Number Advice Amount 0005046117 09/20l11 2000261294 "••'0•2,152.50 Co. Code Ir w.No. Irrv. Dam Dmcripilon Amount Retainege Dlscnum Nei 5207 MOVIESJUNE2011 07/05/11 VICTORIA GARDENS-CH 2,152.50 2,152.60 http://vendorcGdeoftanduct.forestcity.net RANCHO CUCAMONGA OMMUN84TY RTSFOUNIDATION CHECK REQUEST Payee: City of Rancho Cucamonga Request Pre-issued Check 0 Address: Mail Check To Payee 0 Retum Check TO: I Karen Silhanek Descrlptlon P.O. No. Account Number Amount ........... — ------- ---_--- - - -- - ..._ F_orestCity_ReimbursemeMtoCitlr._.._...-_--. ...._...-•-----J---.. .__.----------.-----.._.. ._. .... _-- .- -...-.----- Movies i_n Town 1uareJune:d77 __-.-__--._,- ..- _._—. 5e�___._. _._...._.._ _...._. 2,397.50 D artm A 0horizatiom Date: 9/26/13 2 307.50 _ - . TNC-PEDTNFAY06�CURED`BP't00091TNE LONER CORNER OFTlUB CHECK NUSr fADETEYPORARWrYRIEN WAAYFJ.BYTOU. �Jh FPiGIWN-66E BACK FOR ADDn10NAt FEASUREB. RANCHO CUCAMONGA COMMUNITY FOUNDATION 010742 DRA PAL CAMPAIGN 105M CIVIC CENTER DATE l!Ja 27 220 ' RANCHO CUCAMONGA.CA 91728 818 � AV PO To THE �� $F37, 377 50 i DER OF I ° c) OLt,a —boa DOLLARS to Y �raaa I' FOR torrst � lMo�/ee�dww5 (eaor i II'D 10 71, 20 ro 1 2 2000496E: 27400 245 18HR °'•, EXHIBIT C RANCHO CUCAMONGA OM &4R SFOUNIDATION CHECK REQUEST Payee: City of Rancho Cucamonga Request Pre-issued Check Address: Mail Check To Payee Return Check To: Karen Sllhanek Description P.O. No. Account Number Amount Forest City Reimbursement to City Movies in Town Square June 2011 5822 2,397.50 lartmentA thorization: Date: 9/26/13 2,397.50 RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION STAFF REPORT DATE: October 16, 2018 TO: Rancho Cucamonga Community &Arts Foundation FROM: Jennifer Hunt Gracia, Community Services Director INITIATED BY: Hope Velarde, Management Analyst I SUBJECT: CONSIDERATION TO ALLOW HEALTHY RC TO APPLY FOR KAISER PERMANENTE SPONSORSHIP FUNDS FOR THE CITY'S ANNUAL TEEN FORUM EVENT RECOMMENDATION: Staff recommends the Executive Board approve Healthy RC to apply for sponsorship funds from Kaiser Permanente San Bernardino to be utilized specifically for the City's annual Teen Forum event. BACKGROUND: In 2008,the City Council established Healthy RC—a comprehensive City-community partnership committed to long-term policy, systems, and environmental changes to support healthy living and a sustainable community. Healthy RC's initial activities defined health broadly by identifying and promoting City efforts to improve community health within and across all City departments. The Healthy RC partnership has evolved from a small group of agencies to a broad community partnership of over 75 committed residents, community organizations, and public entities representing the diversity of Rancho Cucamonga. It is our partners' innovation, teamwork, and commitment to creating a culture of health that is the heart and soul of Healthy RC. As our culture of health has grown, so have efforts to create healthy environments and put holistic health within reach of all residents. While the initiative focuses on the entire community, Healthy RC places special emphasis on those most at risk for adverse health conditions, based on race/ethnicity, income, and/or geographic location. A vulnerable population the City is looking to invest more resources into are the teens in our community. National statistics report that suicide is the 3'd leading cause of death among youth ages 10-24, approximately 20% of teens have a mental illness, 35% of teenaged girls have an eating disorder, and 8 out of 100 teens report having serious depression and anxiety. Unfortunately, this is also an underserved population where only 1 in 5 will get the help they need. Investing in young people as learners, leaders, peer educators and role models is the foundation of a prosperous and healthy City. This means creating meaningful opportunities for youth to grow and develop to make a positive impact in their community. The Teen Forum is that opportunity and space for teens to come together as a community. Page 1 of 2 ANALYSIS: Last year, Healthy RC held its first ever Teen Forum, Channel the Inner You. Realizing that the teen voice is unique and their ideas matter, we wanted to host a specific event targeted for our teens. The purpose of the Teen Forum was to empower teens to make a difference and create positive change in the community. Teens engaged in meaningful conversations around day-to- day issues and shared challenges they face as an individual, school and community. The event provided teens with a safe space to openly discuss difficult topics such as mental health,violence, and failure. Mental health professionals were available throughout the event to provide support to those who needed it. A Youth Leader alum led a meditation session to promote mindfulness and share coping techniques to reduce stress and anxiety. Teens also discussed goals, celebrated diversity and strategized ways to break down stereotypes. Other activities included a keynote speaker, panel discussion, vision boards, graphic recorder, chalk walls, no-phone-zone parklet, and a photo booth. Over 70 teens from various high schools including Los Osos, Alta Loma, Rancho Cucamonga and Etiwanda attended the event. This year, the City developed a Teen Quality of Life Survey that will be disseminated at 3 of the 4 local high schools Fall 2018 (Alta Loma, Etiwanda and Rancho Cucamonga High School). This data will be collected and analyzed for trends to assess what key challenges and issues our teens are currently facing. The data will inform the strategies and activities for the upcoming Teen Forum. Kaiser Permanente strives to benefit the community by addressing issues and concerns that affect overall community health. Applying for their sponsorship award will help us provide this invaluable event for the teens in our community and allow them the space to work together to make Rancho Cucamonga the healthiest it can be. FISCAL IMPACT: Currently, the Teen Forum is funded through the City's Healthy RC budget. If awarded, the Kaiser Permanente Sponsorship should be specifically designated to fund the 2019 Teen Forum to assist in off-setting a small portion of the costs associated with hosting the event. Awards range from $500 -$2,500. Exhibits: Exhibit A—Teen Forum Flyer Page 2 of 2 Boor. ` O FA • g�� R�9'. ,tea."---wy -a _ • ne,l t7h e Chan i �� 1 • Oil 4 FREE! h� � h., ire Come Experience ' Our First Ever Teen Forum Wednesday, March 28 -t jj � 9:00 a.m. to 4:30 p.m. Victoria Gardens Cultural Center 12505 Cultural Center Dr. Rancho Cucamonga 1 1 P Don't wait to be told • how to change the world. Get empowered to make a difference and create positive change at home and in school. Talk about day-to-day issues and share ideas on how to take action in Rancho Cucamonga. _ What will you get out of this event? •, • Confidence and a sense of identity • A platform to address issues and concerns in • ' • the community • Strategies for improving your community • Lots of fun and new friends! To participate in the Teen Forum, please register • online at www.HealthyRC.com. If you have • questions, contact Healthy RC at (909) 774-2043. Transportation: OmniTrans ride coupons available M � e