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Home My WebLink About2019-03-27 - Agenda Packet - Community & Arts Foundation RANCFO CUCANONGA COMMUNITY A RTSFOUNDATION AGENDA COMMUNITY & ARTS FOUNDATION WEDNESDAY, MARCH 27, 2019 EXECUTIVERNANCE COMMITTEE MEETING LOCATION: Serrano Conference Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91703 MEMBERS: CHAIR Tina Chen, Esq. VICE CHAIR Mark Rivera TREASURER/SECRETARY Jim Harrington FORMER CHAIR Paula Pachon Mission Statement ♦ Enriching lives through support of the arts at the Victoria Gardens Cultural Center and supporting efforts that benefit the community. If you need special assistance or accommodations to participate in this meeting,please contact the Community Services at(909)477-2760. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. RANCHO CUCAMONGA COMMUNITY A RTS FOUNDATION MARCH 27, 2019 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE A. 4:30 P.M. -CALL TO ORDER Al. Roll Call: Tina Chen Mark Rivera Jim Harrington Paula Pachon B. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Community and Arts Foundation Executive/Finance Committee at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1. Request for approval of the minutes of the Community &Arts Foundation Executive/Finance Committee meeting held on January 23, 2019. 1 C2. Treasurer Report for February 2019. 3 D. ITEMS FOR DISCUSSION The following items are not public hearing items, although the Chair may open the meeting for public input: D1. Community Services Director Report (Verbal). D2. Executive Director's Report. • Discussion of Buquet Dedication Plaque D3. Ongoing Discussion of RCCAAF Reorganization Plan. • Dedicated phone number for RCCAAF • Terra Vista space opportunity • Discuss possible (Think Tank/Visioning) workshop with Board in May. Page 1 of 2 RANCHO CUCAMONGA It8 0 COMMUNITY A RTS FO U N DATI O N MARCH 27, 2019 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE D4. Update on Fundraising Committees. • Fritz Coleman— Benefit Performance • Monte Carlo Night • Cinco de Bunco E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Executive Committee to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. ADJOURNMENT I, Valerie Smith, Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 21, 2019, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. /s/Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Page 2 of 2 RANCHO CUCAMONGA COMMUNITY A RTS FOUNDATION JANUARY 23, 2019 COMMUNITY He ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE MEETING MINUTES A. CALL TO ORDER Al. A meeting of the Rancho Cucamonga Community & Arts Foundation Executive/Finance Committee was held on Wednesday, January 23, 2019 at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 4:43 p.m. by Chair Chen. A2. Present were Committee Members: Tina Chen, Jim Harrington, Mark Rivera and Paula Pachon. Also present were: Rosemarie Brown, Foundation Board Member; Susan Sluka-Kelly, Executive Director; Elisa Garcia, Management Aide, and Valerie Smith, Executive Assistant. B. COMMUNICATIONS FROM THE PUBLIC B1. None. C. CONSENT CALENDAR Cl. Request for approval of the minutes of the Community & Arts Foundation Executive Finance Committee meeting held on October 24, 2018. C2. Receive and file Treasurer Report. MOTION: Moved by Secretary/Treasurer Harrington, seconded by Member Pachon to receive and file the Consent Calendar. Motion carried: 4-0. D. ITEMS FOR DISCUSSION D1. Executive Director's Report. Executive Director Sluka-Kelly presented an update on donations that were made to the Foundation by Randall Lewis and Doug Morris. She also shared that a bequest for MainStreet was made by well-known and respected scenic and costume designer Richard Odle. Executive Director Sluka-Kelly led a discussion on the Donor Wall, the levels of sponsorship, and whether it is time that past sponsors who are no longer contributing be removed. She shared with the Committee that the taxes were submitted to LSL. She also updated the Committee on the High School Sponsorship Program and stated that the four winning applicants will receive $500 each. She also reminded the Committee of several upcoming events. No further discussion was held. Page 1 of 2 RANCHO CUCAMONGA COMMUNITY A RTS FO U N DATI O N 00 JANUARY 23, 2019 COMMUNITY & ARTS FOUNDATION EXECUTIVE/FINANCE COMMITTEE MEETING MINUTES D2. Discussion Regarding Financial Reporting Guidelines for Non-Profits and Update on Status of Form 1023. Member Brown provided a history based on the documents that Executive Director Sluka- Kelly provided her in order to discuss the financial reporting guidelines for non-profits. She stated that the Foundation would need to update the IRS with any major changes on what the Foundation's mission is. Discussion ensued on how the Foundation's non-profit status is managed by the City. Member Brown clarified that the Articles of Incorporation go to the State and the by-laws do not. Member Brown recommended that the Foundation submit any changes with the 990. The Committee discussed the Foundation's next steps which include talking to the attorney to assist in the transition away from the City; preparation of a Gift Acceptance Policy; and discuss adding administrative cost to maintaining grant funds for outside organizations. No further discussion was held. D3. Discussion of Paychex Processing. The Committee was informed that Account Technician Allen was granted access to Paychex to be able to run reports. No further discussion was held. D4. Ongoing Discussion of RCCAAF Reorganization Plan. Discussed under Item D2. D5. Update on Fundraising Committees. The Committee discussed the need to send out letters to sponsors for the golf tournament. No update for Monte Carlo or Bunco. No further discussion was held. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Continue discussion of reorganization. F. ADJOURNMENT The Community & Arts Foundation Executive/Finance Committee meeting was adjourned at 7:05 p.m. Respectfully submitted, /s/Valerie Smith Valerie Smith Executive Assistant City of Rancho Cucamonga Page 2 of 2 RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION STAFF REPORT DATE: March 27, 2019 TO: Rancho Cucamonga Community &Arts Foundation FROM: Jennifer Hunt Gracia, Community Services Director INITIATED BY: Elisa Garcia, Management Aide SUBJECT: Treasurer Report RECOMMENDATION: The following report is primarily for informational purposes and does not require immediate action from the Board. BACKGROUND: Updated treasurer reports are provided to Full and Executive Board members at bimonthly meetings. P&L Detail —Operating Budget: • 02/01/2019 — Payroll and taxes for Susan Sluka-Kelly were debited via Paychex from the Foundation's PAL account. Additionally, an invoice for $211.90 from Paychex was auto-paid and debited from the PAL checking account. • 02/01/2019 and 02/11/2019 — The Foundation PAL account was charged, and then reimbursed for a $15.00 Merchant Services fee for the credit card machine. The final cost to the Foundation for February 2019 was $0.00. • 02/01/2019 — A $1,000.00 PAL Spotlight donation payment was received from L. Dennis Michael. He had originally pledged $5,000 back in October 2007. To date, he has fulfilled his pledge amount of$5,000.00. • 02/07/2019 — A Spotlight Donor Donation was received via Benevity from Doug & Dee Morris in the amount of$1,400.00. • 02/08/2019—A $2,629.30 donation was received from Foundation Member Nick Baker. P&L Detail —Grants: • 02/11/2019 — A restricted Mainstreet donation was received from the Dwight Richard Odle Revocable Living Trust, dtd February 12, 2013 in the amount of $25,000.00. • 02/20/2019—Grant funds disbursed = $15,061.60. P&L Fundraising Events: • No updates for the month of February Page 1 of 2 Balance Sheet • PAL account balance = $2101060.69 • LAIF account balance =$297,764.74 • As of 02/28/2019, the equity account balances are as follows: o Temporarily Restricted Net Assets (includes all restricted grants, as well as donations that are restricted to MainStreet) _$131,908.49 o Permanently Restricted Net Assets (consists of the Endowment fund, which is invested through Union Bank) _ $2,350,586.75 o Unrestricted Net Assets (consists of all unrestricted earnings of the Foundation) _ $230,198.53 • Net Income for July 2018- February 2019 = $149,198.56 PAL Checking Account: • 01/24/2019—Alta Loma High School, Etiwanda High School and Los Osos were awarded the 18/19 High School Sponsorship Award. Checks were issued and have cleared the checking account as of 2/28/19. LAW Account: • February 2019—No interest was earned on the LAW account. FISCAL IMPACT: • Total FY 2018/2019 Operating Budget Income for February 2019 = $5,058 • Total FY 2018/2019 Operating Budget Expenses for February 2019 = $1,098 EXHIBITS: Exhibit A-Foundation financial reports for February 2019 and operating budgets for Fiscal Year 2018/2019. Page 2 of 2 Foundation Financial Reports FY 2018/2019 Foundation Operating Budget Budget Summary and Statement of Activity February 1 — 28, 2019 Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Description 18/19 I8/19 July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1.30 Dec 1-31 Approved Actuals Fundraising/Investments $ 70,025 $ 53,355_$ 4,765 $ 1,014 $ 204 $ 8,644 $ 14,194 $ 5,375 PAL Compngn/5poflight Donors $ 10500I $ 3,400 $ 1,000 R.Lewis:PAL Campaign/Spotlight Donors I$_7 500 '_$ 8,000 _ $ 7,500 RC Quakes Strike Outs 6,000 $ 7,045 $ 4045 VG B k/Plaques $ 1400 $ as0 $ 850 Your Cause - Investmenticome $ 36625 F$ 26,242 $ 3,375.Network for Good,Your $ 6,679�$ 4,375 interest income LAW $000 $ 4,777 $ 1,390'Cause Amaron Sm le 1,599 !- MiscDonations(Amazon Smile,Your Cause) $ 3,000 '. $ 3,040 $ 160 $ 204 $ 14 Activities&Events $100,550 $ 71,740 $ $ 32,300 $ 14,500 $ 21,360 1$ 3,565 $ _ Quakes Night $ 1,600 $ 1,650 5 650 $ 1,000 Golf Toumament $ 65,000 $ 68,510 $ 3J,650 $ 13,500 $ 21,360 $ 2,000 Fritz Coleman Performance $ 11,650 " late payment received for silent auction �� Monte Carlo Night $ 15,000 $ 1,565 item for 3018 Monte Carlo Night $ 1,565 Cinro de Ban,. $ 2,300 $ - Ent aonatron eesignatee mr Monte Carlo _ Nym=slsop Misc./New Fundraiser'.$ $,000 $ 15 _ _- _-. 'Total Revenue $170,575 $125,095 $ 4,765 I $ 33,314 ;, $ 14,709 j$ 30,004 1 $ 17,759 1.$ 5,375 Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Expenditures Description 18/19 18/19 July 1-31 Aug 1-31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 1-31 Approved _Actuals Administration $ 49,100 $ 18,753 $ 20 $ 2,646 $ Z374 $ 4,498 $ 4,299 $ $045 Personnel $ 35000 1 $ 16,566 $ 2,62E Si 2,037 $ 4,319 $ 2,760 $ 2,045 Business Cards/Office Supplies $ 1,000 $ 224 179 Financial Compliance I$ 10,000 $ 40 $ 20 5 20 f741.17 Insurance $ 2,100 $ 1,461 Rccutaxamoi $ I,481 Travel&Meetings $ 1,000 $ 442 $ 228 Si 59 Miscellaneous $ 1,000 $ 321 $ 109 Marketing&Community Outreach $ 3,700 $ - $ - $ - $ - $ - $ - $ - 201712018 Foundation Report $ 1,200 $ - Paid$1,895 to HUB IM; Received$414 refund from Foundation Brochure _ I $ - AR,u Website Hosting/Maintenance $ 1,500 $� . .. _. . ._._ Miscellaneous Marketing Exp $ 1,,000 $ - BoardDevelopment&Training $ 1,000 $ Donor Development&Retentions $ 2,200 $- 19 $ 10 $ $ - $ 10 $ $ Donor Recognition Event $ 1,400 oonorAwards $ 600 $ - Donor Plaques/Bricks $ 200 $ 19 $ 30 $ 30 Fundraising Activities&Events $ 36,000 $ 24,743 $ $ - $ 534 $ 24,209 $ - $ - Golf Tournament(2018) $ 25,000 $ 24,743 5 534 $ 24,209 -- -- Monte Carlo Night(2018) $ 5,000 ; $ -_ Fritz Coleman Performance $ 1 oo Other $ 5,000 $_ _ Foundation Sponsored City Programs $ 54,000 $ 15,964 $ $ - $ - $ - $ 6,964 $ -I, Lewis Family Playhouse $ 3,500 - - RCCommumtyTheatre/BATG $ 15,000 $ World Music Series(35howsl .$ 8,00011$--� - Bussing for Undeserved Students See Grant Budget Foundation Family Wirra lex Pack Ell $ 20,000 ',_$ 6,964 $ 6,964 MeinStreet Theatre Company $ 7500 $ - _ l- Community Programs _ $ 23,500 $ 6,000 $ $ - $ - $ - $ 4,000 $ - H 5 Performing Arts Program Support $ 3,000 $ 2,000 Student Scholarship Program $ 5,000 $ - i New Program Grant $ 10,000 $� September Art Association Art Show $ 4,000 5 4,000 5 4,000 Discretionary Giving $ 1,500 _ (Total Expenditures - _ �.$169,500 $_56,479 �_$_ 30 1 $ 2,646 $ 2,908 $ 28,726 j$ 15,263 f.$ _2,045 Budgeted Net Total $ 1,075 $ 68,615 Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Description Jan 1-31 Feb 1.28 Marl-31 Apri-30 Mayl-31 Junel-30 18/19 nD Actuals Fundraising/Investments $ 14,101 $ 5,058 $ - $ S - $ - $ 53,355 PAL Campaign/Spotlight Donors $ Z,zoo $ 3,400 - R.Lewis:PAL Campaign/Spotlight Donors $ $00 $ B4O0000 RC Quakes Strike Outs $ 7,045 j VG Bricks/Plaques Amazon Smile-529.11 _5 B56 Invesfinentlnrome $ 11,813 $ - Nick Baker dpatxn(Kenny $ 26,242 Interest in lAIF $ 1,789 S Cetera Concert =$2629.30 $ 4777 Misc Donations(Amazon Smile,your Cause) $ 2,658 $ 3,040 ' Activities&Events $ 15 $ - $ - $ - $ - $ - $ 71,740 quakes Night(Seer 2017) $ 1,650 Golf rearmament(October 20171 +I $ 68,510 Fritz Coleman Performance - - $ - Marro CadaMght(April2018) Kenny Clem Night- $ 1,565 Cinco de Bunco(Ma),2018) Bale Uckets Misc./New Fundroiser $ 15 _ _ _ $ IS Total Revenue $ 14,116 $ 5,058 $ - $ - $ - $ - $125,095 Rancho Cucamonga Community&Arts Foundation Operating Budget-18/19 Budget Expenditures Description Jan 1-31 Feb 1.28 Mari-31 Apr 1-30 Mayl-31 Junel-30 18/19 YTD Actuals Administration $ 2,094 $ 11098 $ - $ - $ - $ - $ 18,753 Personnel $ 2,042 $ 737 $ 16,566 officesupplies $ 45 $ 224 Financial Compliance _$ 40 Insurance $ 1,491 Travel&Meetings $ 6 $ 149 $ 442 Miscellaneous $ 212 $ 321 Marketing&Community Outreach $ - $ - S - $ - $ - S - $ _ _ 2016/2017Foundation Report '._$ - ' Foundation Brochure $ _ Website Nosting/Maintenance _$ -_ Miscellaneous Marketing Exp $ Board Development&Training $ - $ - DonorDevelopment&Retention $ - $ - $ - $ - $ - $ - $ 19 Donor Recognition Evenl $ Donor Awards $ Donor Plaques/Bricks $ 19 Fundraising Activities&Events $ $ - $ - $ - $ -_$ - $ 24,743 Goljiournamenr(2017) $ 24,743 Monte Carlo Night(2018) $ - Frlrz Coleman Performance Other $ - F_oundation Sponsored City programs $ - $ - $ - $ - $ - $ - $ 6,964 Lewis Family Playhouse $ _- RCCommunityThevrre/BATG $ - World Musk Set/es(3 Shows) $ TI tsfor UndersemedStudents/Families $ Faundatlon Family Wknds/Flex Pock MSTC $ 6,964 MalnStreet Theatre Company $ - community Programs $ 2,00o $ - $ $ - $ - $ - $ 6,000 NSPerforming Arts Progrom Support j$ 2,000, $ 2,000 Student Scholarship Program $ - NewProgromGrant _ September An Association An Show $ 4,000 OlscretlonaryGiving _ -- Tool EKpendlfurPS ��$ 4,094 $ 1,098 $ -..�$... - $_ - ''.$ - $ 56,479 Budgeted Net Total $ 68,615 Accrual Basis Rancho Cucamonga Community &Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 February 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 40000-MISC INCOME 40030-Amazon Smile Sales 02/15/2019 01241-357T Amazon Smile Amazon Smile donation FUNDRAISING ACTIVITIES:General 29.13 Receipt Fundraising Total 40030•Amazon Smile 29.13 Total 40000-MISC INCOME 29.13 43000-INDIVIDUAL CONTRIBUTIONS 43010•Spotlight Donor 43013-General Donation Invoice 02/01/2019 0219PAL-LDM Michael,L.Dennis Balance due for PAL Spotlight Donation FUNDRAISING ACTIVITIES:General 1,000.00 pledge Fundraising Sales Spotlight donor donation,received FUNDRAISING ACTIVITIES:General Receipt 02/07/2019 01241-354T Morris,Doug 8�Dee through Benevity Fundraising 1,400.00 Total 43013•General Donation 2,400.00 Total 43010.Spotlight Donor 2,400.00 43090•Misc.Donation Sales Baker,Nick(Board Donation funds from Kenny Cetera FUNDRAISING ACTIVITIES:General Receipt 02/08/2019 01241-356T Member) Concert Fundraising 2,629.30 Total 43090-Misc.Donation 2,629.30 Total 43000-INDIVIDUAL CONTRIBUTIONS 5,029.30 Total Income 5,058.43 Gross Profit 5,058.43 Expense 60000•ADMINISTRATIVE EXPENSES 60030-Bank Charges 60032-Merchant Service Fee Check 02/01/2019 Electronic UnionBank Monthly Merchant Services fee(credit ADMINISTRATIVE/GENERAL 15.00 card terminal) Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget Fiscal Year 2018 - 2019 February 2019 Type Date Num Name Memo Class Amount Deposit 02/11/2019 UnionBank-PAL Reimbursement of Merchant Services ADMINISTRATIVE/GENERAL -15.00 Account fee(credit card terminal) Total 60032-Merchant Service Fee 0.00 Total 60030•Bank Charges 0.00 60040-Personnel 60041 -Payroll Taxes Check 02/01/2019 Electronic State/Federal Tax Paychex Inc.Payroll Taxes for Susan ADMINISTRATIVE/GENERAL 736.91 Agency Sluka-Kelly Total 60041 -Payroll Taxes 736.91 Total 60040-Personnel 736.91 60006-Board Meetings/Hospitality Credit Card 02/26/2019 Stonefire Grill Dinner for board meeting on 02/27/2019 ADMINISTRATIVE/GENERAL 149.15 Charge Total 60005-Board Meetings/Hospitality 149.15 Total 60000•ADMINISTRATIVE EXPENSES 886.06 69000•MISC EXPENSES Check 02/01/2019 Electronic PayChex PayChex Invoice-Auto deduct from PAL ADMINISTRATIVE/GENERAL 211.90 bank account Total 69000•MISC EXPENSES 211.90 Total Expense 1,097.96 Net Ordinary Income 3,960.47 Net Income 3,960.47 Foundation Financial Reports FY 2018/2019 Grants Operating Budget Budget Summary and Statement of Activity February 1 — 28, 2019 Rancho Cucamonga Community&Arts Foundation Operating Budget Restricted Funds-18/19 Budget Balance ea Description 18/19 of July 1-31 Aug 1-31 Sept 1-30 OC3-31 NM1-30 Oec 1-31 Proposed 18/19 Actuals 0630.18 Support $ $_ $ $ 15,000$28.250 $ 30,550 Ba4k°IA.e,,u Grant(Bank) $ 30,000 $ 11,314 $ 1314 _ _f __$ 14%. Bank alAmenrn Sponsor(Fmndatbnf $ 10,400 $ 13.019 $ 3,019 $ Ig000 KohlS fort AlA $ 5,000 $ - MaryaOisVictGmnt $ 5,000 $ Restrktet MainsVex[dona0on fmm R Iph Lewo B a Stutl $ m JMayn mee=PV a§y5v0 rsvIPM11 l Prop:0on 2,50 $ , 00 Wbn Ir e xM=fP5m0g0 I5_0 6,0 $ 6,000 $ , 00 fro Rorlph Lw Prop.Guest Ardst Spwuashpr 1$ 14,000 $ 34,000 $ 4,000 _ _ _ 10,000 _. Total Revenue MO._RS—Edison pra0 re Su 1pport jV.5_II$ 355,130 $51,330 $ _. - $__ ___�_-I�$ npmLs - AN $ _ 30,550_ R0tk1e0{F➢donatlon Bwn Caplln FOundatbn=§500 Love of Wbe den ition rmm Doug Moak-$10,000 tone a Whw donation from lane Mallow=$10,000 toe of M.donator flan Dedra Made-Ranges=$50 Upenditures Description 18/19 Balance July 1-31 Aug 1.31 Sept 1-30 Oct 1-31 Nov 1-30 Dec 231 Supported Giving _ 5 131,908 _,{_ $ n.S _.. _ $ - $ 6,96 $ __yfW Bonk ofAme.rn 6m1(Bm0 $ 11,314 _ Bank olarlenco SPo°rr lro,admal $ 5,802 $ n18�5. Kohl's Cares AIA $ Mory D b IG 1 r rl5 Ralph{ewis Prop OanoOevelopment/Rete r 2,500 $ 2 SGO R IphL wlt Prop:Bustle,f or5rulgre, $ 3,364- - - -Ro1PhL wl Prop GuatArtl lsp0 M1V 5 14,00{t US Baa'ap FouMatl°n,$ 13,530 Edvonlote notionol`$ MalnStnet PMMM Support $ 811399�__ _ Total Eapenditpre6 $ 131,908 $ _ - $ _ _ ]V $ _ - $ - $ 6,903 $ 1,180 Description Ian 1.31 Feb 1-28 Mar 1.31 Apr 1-30 May 1-31 June 3-30 1wn YID Aftals — _. $uppart 000$ S Is, $ - $ $ }$ - $ 103,3W Bonk olAmedm Gmnt(Bonkl -� _- — $ 10,000 Bank_o/Anwrita SWnsw(FauM_atlan/ $ 10,000 Kohl's Cam AIA $ - __ Marys pht RGmnt T RaIpM1 Lewh Prop.porwrpevel p VRHent — — $ 2 600 R Iph Lewh Pmp:B I pjorStWenb � $_ Ralph Lewh Prop:Guaaa rt Sponsorship _ US Ol Foundation 0wkht RkIwN ibis bequest $ 23,000 EEI Int tl- ll _ $ - _ 1 m.R,srmtProp 5 ppwt $ 25,000 $$ 46,300 Total Revenue $ - $ 251"i$ -�$ �_ �$ - >_ _303,800- Wwiptlon Ian 1-31 Feb 1-28 Mar V31 Apr 1-30 May 1-31 June 140 18/19 m Apdmb Suppprted Giving /Amen%pwuw(KohI �sevau ISPsz $ $ 15 —($ Ralphtewu Pmy:ponarpwlopmer,VRelvntbn Ralph tewb Pmp:Bus sl Blw Studenn 2,5>5 S 2.636 RalphL iapmp.GuestmRtspomorsh/p USR ryF dathm _5 12,e87 _ $_ 13,368 Eds. I t motional $ MoinSh f P oe Support T Tool FapenOltpras I$_ _ -.'.I_S ISA621$ �_.... J�—�__. . 23,222 Accrual Basis Rancho Cucamonga Community & Arts Foundation Statement of Activity - Operating Budget / Grants Fiscal Year 2018 - 2019 February 2019 Type Date Num Name Memo Class Amount Ordinary Income/Expense Income 43000-INDIVIDUAL CONTRIBUTIONS 43010-Spotlight Donor 43012•MainStreet Donation Mainstreet Restricted Donation from the Sales PROGRAM ACTIVITIES:Restricted Receipt 02/11/2019 01241-355T Odle,Dwight Richard Dwight Richard Odle Revocable Living Program Income:MainStreet 25.000.00 Trust,dtd February 14,2013 Total 43012-MainStreet Donation 25,000.00 Total 43010-Spotlight Donor 25,000.00 Total 43000-INDIVIDUAL CONTRIBUTIONS 25,000.00 Total Income 25,000.00 Gross Profit 25,000.00 Expense 67000•GRANT DISBURSEMENTS 67001 -Sponsored Transportation Lewis Real Estate Lewis sponsorship-Bus transportation FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-Cucamonga ACTIVITIES:Restricted Grants:Lewis 500.00 18/19 Elementary Lewis Real Estate Lewis sponsorship-Bus transportation FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-Lincoln ACTIVITIES:Restricted Grants:Lewis 500.00 18/19 Elementary Lewis Real Estate Lewis Sponsorship-Bus reimbursement FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-Central ACTIVITIES:Restricted Grants:Lewis 476.80 18/19 Elementary Lewis Real Estate Lewis sponsorship-Bus reimbursement FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-JC Boyd ACTIVITIES:Restricted Grants:Lewis 347.00 18/19 Elementary Lewis Real Estate Lewis sponsorship-Bus reimbursement FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-John Adams ACTIVITIES:Restricted Grants:Lewis 274.50 18/19 Elementary Accrual Basis Rancho Cucamonga Community &Arts Foundation Statement of Activity - Operating Budget / Grants Fiscal Year 2018 - 2019 February 2019 Type Date Num Name Memo Class Amount Lewis Real Estate Lewis sponsorship-Bus reimbursement FUNDRAISING Check 02/20/2019 Corp.:Restricted Grant-FY for School House Rock-Bear Gulch ACTIVITIES:Restricted Grants:Lewis 476.80 18/19 Elementary Total 67001 -Sponsored Transportation 2,575.10 67003-Tickets for Underserved US Bank:Restricted Grant- US Bank-Subsidized tickets for School FUNDRAISING Check 02/20/2019 18/19 Play Partners House Rock ACTIVITIES:Restricted Grants:US 12,486.50 Bank Foundation Total 67003-Tickets for Underserved 12,486.50 Total 67000-GRANT DISBURSEMENTS 15,061.60 Total Expense 15,061.60 Net Ordinary Income 9,938.40 Net Income 9,938.40 Foundation Financial Reports FY 2018/2019 Fundraising Events All Transactions for Events Held During Fiscal Year Accrual Basis Rancho Cucamonga Community &Arts Foundation Statement of Activity - Fundraising Events Fiscal Year 2018 - 2019 All Transactions During Fiscal Year through 28 February 2019 Fritz Coleman Quakes Night Golf Tourney Performance Monte Carlo Night Cinco de Bunco Sept 1,2018 Oct 22,2018 Mar 23,2019 Apr 27,2019 May 4,2019 TOTAL Ordinary Income/Expense Income 45000•PROGRAM/EVENT INCOME 1,650.00 68,510.00 1,500.00 71,660.00 Total Income 1,650.00 68,510.00 1,500.00 71,660.00 Gross Profit 1,650.00 68,510.00 1,500.00 71,660.00 Expense 0.00 65000•FUNDRAISING EXPENSES 0.00 24,742.74 0.00 24,742.74 Total Expense 0.00 24,742.74 0.00 24,742.74 Net Ordinary Income 1,650.00 43,767.26 1,500.00 46,917.26 Net Income 1,650.00 43,767.26 1,500.00 46,917.26 Foundation Financial Reports FY 2018/2019 A/R Aging Report As of February 28, 2019 Rancho Cucamonga Community & Arts Foundation AIR Aging Detail Fiscal Year 2018 - 2019 As of February 28,2019 Type Date Num Name Memo Due Date Class Aging Open Balance Current Total Current 1-30 Balance due for PAL Spotlight FUNDRAISING Invoice 02/01/2019 0219PAL-LDM Michael,L.Dennis Donation pledge 02/01/2019 ACTIVITIES:General 27 1,000.00 Fundraising Total 1 -30 1,000.00 31-60 Total 31-60 61 -90 Total 61 -90 >90 Total>90 TOTAL 11000.00 Foundation Financial Reports FY 2018/2019 Foundation Balance Sheet Standard Report As of February 28, 2019 Accrual Basis Rancho Cucamonga Community & Arts Foundation Balance Sheet Fiscal Year 2018 - 2019 As of February 28,2019 Feb 28,2019 ASSETS Current Assets Checking/Savings 10010-PAL Checking Account 210,060.69 10020-LAW Account 297,764.74 Total Checking/Savings 507,825.43 Accounts Receivable 12000-Accounts Receivable 1,000.00 Total Accounts Receivable 1,000.00 Other Current Assets 13000•Investments-UnionBanc 13160-United States Treas Nts Note 899,718.75 13010-American Express BK FSB CD 250,000.00 13020-Capital One Bank USA NA CD 250,000.00 13030•American Express Centrn 250,000.00 13040-Fed Natl Mtg Assn-3135GOK93 700,868.00 Total 13000-Investments-UnionBanc 2,350,586.75 16000-Undeposited Funds 2,629.30 Total Other Current Assets 2,353,216.05 Total Current Assets 2,862,041.48 TOTAL ASSETS 2,862,041.48 LIABILITIES&EQUITY Liabilities Current Liabilities Credit Cards 22000•US Bank Credit Cards 22020-US Bank Credit Card- 5445 149.15 Total 22000-US Bank Credit Cards 149.15 Total Credit Cards 149.15 Total Current Liabilities 149.15 Total Liabilities 149.15 Equity 30000-Temp Restricted Net Assets 131,908.49 31000-Permanent Restricted Net Assets 2,350,586.75 32000•Unrestricted Net Assets 230,198.53 Net Income 149,198.56 Total Equity 2,861,892.33 TOTAL LIABILITIES&EQUITY 2,862,041.48 Accrual Basis Rancho Cucamonga Community & Arts Foundation Temporarily Restricted Net Assets Balance as of February 28,2019 Feb 28,2019 Ordinary Income/Expense Income 41000•FOUNDATION GRANT INCOME 357,500.00 43000•INDIVIDUAL CONTRIBUTIONS 43010•Spotlight Donor 43011 •Love of Wine Donation 56,546.00 43012•MainStreet Donation 30,252.00 Total 43010•Spotlight Donor 86,798.00 43020•MainStreet Donation 100.90 Total 43000•INDIVIDUAL CONTRIBUTIONS 86,898.90 46000•CORPORATE GRANT INCOME 550,750.00 Total Income 995,148.90 Gross Profit 995,148.90 Expense 67000•GRANT DISBURSEMENTS 67013•Associate Tickets 1,186.00 67012•Supporting Sponsor 10,500.00 67011 •Presenting Sponsor 99,500.00 67010•Sponsored Season Support 80,000.00 67009•LFP Sponsorship 40,000.00 67001 •Sponsored Transportation 175,136.06 67002•Specialty Series 66,435.00 67003•Tickets for Underserved 55,215.15 67004•Sponsored Tickets 165,556.20 67006•MainStreet Support 98,709.50 67006•Sponsorships 65,002.50 Total 67000•GRANT DISBURSEMENTS 857,240.41 66000•PROGRAM EXPENSES 66300•Spotlight Donor Disbursements 66301 •Love of Wine Disbursements 5,000.00 66302•MainStreet Disbursements 1,000.00 Total 66300•Spotlight Donor Disbursements 6,000.00 Total 66000•PROGRAM EXPENSES 6,000.00 66000•FUNDRAISING EXPENSES 66010•Event Consultant Fee 0.00 66040•Event Entertainment 0.00 65100•Live Auction Prizes 0.00 65120•Misc Event Expenses 0.00 Total 65000•FUNDRAISING EXPENSES 0.00 Total Expense 863,240.41 Net Ordinary Income 131,908.49 Net Income 131,908.49 Foundation Financial Reports FY 2018/2019 Foundation Financials Summary Report As of February 28, 2019 Rancho Cucamonga Community & Arts Foundation Financial Summary As of: As of: As of: As of: As of: February 28, 2019 June 30, 2018 June 30, 2017 June 30, 2016 June 30, 2015 ILAIF Balance $ 297,764.74 $ 292,986.86 $ 437,831.40 $ 1..333..765.4.5 $ 432,390.90 Investments Total _ 2_1_350,_586.75 21350,868.00 2,350,868.00 1,450,868.00 2,348,425.00 Checking Balance 210,060.69 66,052.40 271,037.44 206,062.67 141,973.30 Affiliate's Balance 0.00 0.00 -357,580.15 -305,312.95 267,034.84 Total $ 21858,412.18 1 $ 2,709,907.26 1 $ 2,702,156.69 1 $ 2,685,383.17 1 $ 2,655,754.36 Foundation Financial Reports FY 2018/2019 PAL Checking Account Reconciliation Summary and Detail February 1 — 28, 2019 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending February 28,2019 Feb 28,2019 Beginning Balance 203,102.93 Cleared Transactions Checks and Payments-7 items -2,963.81 Deposits and Credits-3 items 25,044.13 Total Cleared Transactions 22,080.32 Cleared Balance 225,183.25 Uncleared Transactions Checks and Payments-8 items -15,122.56 Total Uncleared Transactions -15,122.56 Register Balance as of 02/28/2019 210,060.69 New Transactions Deposits and Credits-1 item 3,629.30 Total New Transactions 3,629.30 Ending Balance 213,689.99 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending February 28,2019 Type Date Num Name Memo Clr Amount Balance Beginning Balance 203,102.93 Cleared Transactions Checks and Payments-7 items Check 01/24/2019 11541 Alta Loma High School 2018/19 High School Sponsorship Award -500.00 -500.00 Check 01/24/2019 11540 Alta Loma High School 2018/19 High School Sponsorship Award -500.00 -1,000.00 Check 01/24/2019 11542 Etiwanda High School 2018/19 High School Sponsorship Award -500.00 -1,500.00 Check 01/24/2019 11543 Los Osos High School 2018/19 High School Sponsorship Award -500.00 -2,000.00 Check 02/01/2019 Electronic State/Federal Tax Agency Paychex Inc.Payroll Taxes for Susan Sluka-Kelly ,! -736.91 -2,736.91 Check 02/01/2019 Electronic PayChex PayChex Invoice-Auto deduct from PAL bank -211.90 -2,948.81 account Check 02/01/2019 Electronic Union6ank Monthly Merchant Services fee(credit card terminal) 4 -15.00 -2,963.81 Total Checks and Payments -2,963.81 -2,963.81 Deposits and Credits-3 items Deposit 02/11/2019 Reimbursement of Merchant Services fee(credit card 4 15.00 15.00 terminal) Deposit 02/11/2019 Mainstreet Restricted Donation from the Dwight 4 25,000.00 25,015.00 Richard Odle Revocable Living Trust,dtd February... Deposit 02/15/2019 Amazon Smile 4 29.13 25,044.13 Total Deposits and Credits 25,044.13 25,044.13 Total Cleared Transactions 22,080.32 22,080.32 Cleared Balance 22,080.32 225,183.25 Uncleared Transactions Checks and Payments-8 items Check 11/06/2018 11532 SB County Superintendent of Schools Lewis Grant-Bus reimbursement for Rancho HS to -60.96 -60.96 attend"School House Rock Live"(PO#FT101918) Check 02/20/2019 11546 City of Rancho Cucamonga-V US Bank-Subsidized tickets for School House Rock -12,486.50 -12,547.46 Rancho Cucamonga Community & Arts Foundation Reconciliation Detail - PAL Checking Account Fiscal Year 2018 - 2019 Period Ending February 28,2019 Type Date Num Name Memo Clr Amount Balance Check 02/20/2019 11544 Etiwanda School District Lewis sponsorship-Bus transportation for School -500.00 -13,047.46 House Rock-Cucamonga Elementary Check 02/20/2019 11551 Ontario-Montclair School District Lewis sponsorship-Bus transportation for School -500.00 -13,547.46 House Rock-Lincoln Elementary Check 02/20/2019 11550 Central School District Lewis sponsorship-Bus reimbursement for School -476.80 -14,024.26 House Rock-Bear Gulch Elementary Check 02/20/2019 11547 Central School District Lewis Sponsorship-Bus reimbursement for School -476.80 -14,501.06 House Rock-Central Elementary Check 02/20/2019 11548 Rialto Unified School District Lewis sponsorship-Bus reimbursement for School -347.00 -14,848.06 House Rock-JC Boyd Elementary Check 02/20/2019 11549 John Adams Elementary Lewis sponsorship-Bus reimbursement for School -274.50 -15,122.56 House Rock-John Adams Elementary Total Checks and Payments -15,122.56 -15,122.56 Total Uncleared Transactions -15,122.56 -15,122.56 Register Balance as of 02/28/2019 6,957.76 210,060.69 New Transactions Deposits and Credits-1 item Deposit 03/12/2019 (Kenny Cetera Concert),(PAL spotlight donation) 3,629.30 3,629.30 Total Deposits and Credits 3,629.30 3,629.30 Total New Transactions 3,629.30 3,629.30 Ending Balance 10,587.06 213,689.99 Foundation Financial Reports FY 2018/2019 LAW Account Reconciliation Summary and Detail February 1 — 28, 2019 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary - LAW Account Fiscal Year 2018 - 2019 Period Ending March 5,2019 March 5,2019 Beginning Balance 297,764.74 Cleared Balance 297,764.74 Register Balance as of 03/06/2019 297,764.74 Ending Balance 297,764.74 Rancho Cucamonga Community &Arts Foundation Reconciliation Detail - LAW Account Fiscal Year 2018 - 2019 Period Ending March 5,2019 Type Date Num Name Memo Clr Amount Balance Beginning Balance 297,764.74 Cleared Balance 297,764.74 Register Balance as of 03/05/2019 297,764.74 Ending Balance 297,764.74