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HomeMy WebLinkAboutCO 2025-214 - Vortex Industries, LLC CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT CONTRACT VORTEX INDUSTRIES, LLC FOR PAUL A. BIANE LIBRARY DOOR MOTOR/GEARBOX & CLOSER REPLACEMENT (PW 2025-144) AWARD DATE: October 20, 2025 City of Rancho Cucamonga CONTRACT NUMBER 2025-214 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Bidder Name & CSLB No. C-1 AGREEMENT This Agreement (“Agreement”) is made and entered into as of the date executed by the City Clerk and the City Manager, by and between Vortex Doors, a C-17 and C-61/D-28 contractor, hereinafter referred to as the "Contractor", and the City of Rancho Cucamonga, California, hereinafter referred to as "City." WHEREAS, pursuant to the Request for Open Market Public Works Bid, bids were received on or before the date specified in said notice; and WHEREAS, City did accept the bid of Contractor; and WHEREAS, City has authorized the City Manager, or designee, to enter into certain written contracts for furnishing labor, equipment, and material for the construction of Public Works. NOW THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1.GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work necessary to satisfactorily complete the “Paul A. Biane Library Door Motor/Gearbox & Closer Replacement” project. The foregoing work (“Work”) shall be performed in accordance with the provisions of this Agreement, specifications and standards referenced in Section 2 of this Agreement and those on file in the office of the City Engineer, and in accordance with bid prices hereinafter mentioned and with the instructions of the City Engineer. The Work shall be performed in compliance with any and all applicable local, State, and federal laws, statutes, and regulations. 2.CONTRACT DOCUMENTS: The documents, specifications, and standards referenced in Section 1, above, the Request for Open Market Public Works Bid dated September 18, 2025 and any addendums thereto, the Standard Specifications for Public Works Construction, Latest Edition, with Supplements published by the American Public Works Association the Standard Plans for Public Works Construction, Latest Edition, with Supplements published by the American Public Works Association; the City of Rancho Cucamonga Standard Drawings, Latest Edition, and any and all other provisions, instructions, specifications, and plans referenced therein and/or attached hereto, and the Contractor’s bid, all of which are incorporated by reference herein, together with this Agreement, shall constitute the entire agreement between the parties. This Agreement is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the individual documents described and this written agreement, the provisions of this Agreement, then the Request for Open Market Public Works Bid, shall control. 3.LIQUIDATED DAMAGES: Liquidated damages apply to this Agreement. The Contractor agrees to the assessment of liquidated damages in the amount of one hundred dollars ($100) for each calendar day the Work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this Agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4.INSURANCE: The Contractor shall not commence work under this Agreement until Contractor has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on a subcontract until all insurance Vortex Industries, LLC / 287885 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Bidder Name & CSLB No. C-2 required of the subcontractor has been obtained. The Contractor shall take out and maintain at all time during the life of this contract the following policies of insurance: a.Workers Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that it has taken out full compensation insurance for all persons whom it may employ directly or through subcontractors in carrying out the Work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this Agreement. The policy shall be endorsed to waive the right of subrogation. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." b.For all operations of the Contractor and/or any subcontractor in performing the Work provided for herein, insurance with the following minimum limits and coverage: (1)Commercial General Liability - Bodily Injury (not auto) $2,000,000 each person; $2,000,000 each accident. (2)Commercial General Liability - Property Damage (not auto) $1,000,000 each accident; $2,000,000 aggregate. (4)Automobile (any auto) - Bodily Injury $2,000,000 each person; $3,000,000 each accident. (5)Automobile (any auto) - Property Damage $2,000,000 each accident. c.Each such policy of insurance provided for in paragraph "b." shall: (1)Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. The insurance company shall have an A.M. Best Company Rating Guide rating of not less than A:VII; (2)Name as additional insureds the City, its elected officials, officers, volunteers, agents and employees, and any other parties specified in the bid documents to be so included; (3)Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; (4)Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled, nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." Vortex Industries, LLC / 287885 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Bidder Name & CSLB No. C-3 (5)Otherwise, be in form satisfactory to City. (6)Waives all right of subrogation against the additional insureds in the policy of insurance provided for in paragraph "b." by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the Work provided for herein; (7)Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e.The Contractor shall at the time of the execution of this Agreement present the original policies of insurance required in paragraphs "a." and "b." hereof, or present a certificate and original endorsements of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5.LABOR CODE COMPLIANCE: At all times herein, the Contractor shall comply with all applicable provisions of the California Labor Code including those set forth in the attachment hereto marked “CALIFORNIA LABOR CODE COMPLIANCE.” 6.CONTRACTOR'S LIABILITY: The City of Rancho Cucamonga and its elected officials, officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers, employees of the Contractor, his subcontractors, or the public, or for damage to adjoining or other property, from any cause whatsoever arising out of or in connection with the performance of the Work. The Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of the City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the Work or at any time before its completion and final acceptance. To the maximum extent permitted by law, the Contractor will indemnify, defend, and hold the City, its elected officials, officers, employees, volunteers, and agents serving as independent contractors in the role of City officials (“Indemnitees”), free and harmless with respect to any and all actions, claims, damages to persons or property, stop notices, penalties, obligations, and/or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization, arising out of or incurred in connection with the Work, Services, operations, acts, omissions, or activities of the Contractor, its owners, agents, employees, subcontractors, and/or invitees, whether or not there is concurrent passive or active negligence on the part of any of the Indemnitees, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of any of the Indemnitees, and in connection therewith: a.The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b.The Contractor will promptly pay any judgment or award rendered against the Contractor or any of the Indemnitees covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with the Work, operations, or activities of the Contractor hereunder or reasonable settlement in lieu of judgment or award, and the Contractor agrees to save and hold the Indemnitees harmless therefrom. Vortex Industries, LLC / 287885 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Bidder Name & CSLB No. C-4 c.In the event any of the Indemnitees is made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the project, operation, or activities of the Contractor hereunder, the Contractor agrees to pay to City any and all costs and expenses incurred by City or any of the Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of this Agreement as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as provided above. 7.MANDATORY TERMS: a.The City shall pay Contractor for its services in accordance with the agreed-upon rates as set forth in Section 9, described in the Bid Proposal Form (P-1) and incorporated herein by this reference. Pursuant to Public Contract Code Section 20104.50, the City shall make any progress payment within thirty (30) days after receipt of an undisputed and properly submitted payment request from Contractor. Upon receipt of a payment request, the City shall review the payment request as soon as practicable to determine whether the payment request is proper, and if any payment request is determined not to be suitable for payment, the City shall return the payment request to the Contractor as soon as practicable, but not later than seven (7) days after receipt, with a document setting forth in writing the reasons why the payment request is not proper. b.In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work, but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters. All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to the dispute procedures set forth in Public Contract Code Section 9204 and Public Contract Code Section 20104, et seq. (Article 1.5), to the extent each is applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Section 20104 et seq. (if applicable), and must then adhere to Section 20104, et seq. and Section 9204, as applicable, pursuant to the definition of “claim” as individually defined therein. c.Pursuant and subject to Public Contract Code Section 22300, the substitution of securities for any moneys withheld by the City to ensure performance under a contract is permitted. d.The City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to the City as a condition precedent to any payment to Contractor. Contractor will promptly furnish documents requested by the City. Additionally, pursuant to Government Code Section 8546.7, if this Agreement involves the expenditure of public funds in excess of ten thousand dollars ($10,000), Contractor shall be subject to State Auditor examination and audit at the request of the City or as part of any audit of the City, for a period of three (3) years after final payment under this Agreement. Vortex Industries, LLC / 287885 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Bidder Name & CSLB No. C-5 e.Pursuant to Public Contract Code Section 7103.5, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the California Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Agreement. This assignment shall be made and become effective at the time the City tenders final payment to Contractor without further acknowledgment by the parties. f.Pursuant to Public Contract Code Section 9201, the City has full authority to compromise or otherwise settle any claim relating to this Contract at any time. The City shall timely notify Contractor of the receipt of any third-party claim relating to the Contract. The City shall be entitled to recover its reasonable costs incurred in providing the notification required by Public Contract Code Section 9201(b). 8.NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of age, disability, race, color, religion, sex, sexual orientation or national origin of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of Section 1735 of said Code. 9.CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for furnishing the material and satisfactorily performing the Work, the unit and/or lump sum prices, as applicable, set forth in the Contractor's bid. IN WITNESS WHEREOF, the parties hereto have caused these present to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. State of California Contractor's License #: 287885 Contractor: Address: By: Signature Name &Title Date: By: Signature Name &Title Date: CITY OF RANCHO CUCAMONGA, CALIFORNIA By: Theodore Morales, Community Services Superintendent Date: Vortex Industries, LLC / 287885 Vortex Industries, LLC 20 Odyssey, Irvine, CA 92618 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Contracts AdministratorLauren Quirk 11/10/2025 | 5:08 PM PST Bidder Name & CSLB No. C-6 Contractor's Business Phone Number: ___________________________________________________. Emergency Name and Phone Number at which Contractor can be reached at any time: ____________ __________________________________________________________________________________ Vortex Industries, LLC / 287885 949-501-4906 Mark Robles (626) 523-1297 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/13/2025 Arthur J.Gallagher Risk Management Services,LLC 2050 Main Street Suite 1250 Irvine CA 92614 Arthur J.Gallagher &Company 949-349-9800 818-539-2301 License#:0D69293 Old Republic Insurance Company 24147 Great American Insurance Company 16691NexusHolding,LLC;Vortex Industries,LLC Vortex Colorado,LLC;Vortex Doors,LLC; American Door and Dock,LLC 20 Odyssey Irvine CA 92618 Gemini Insurance Company 10833 546307863 A X 2,000,000 X 300,000 10,000 2,000,000 4,000,000 X Y MWZY31664525 7/1/2025 7/1/2026 4,000,000 Ultimate Gen Agg 10,000,000 A 1,000,000 X X X Y MWTB31664625 7/1/2025 7/1/2026 B X X 5,000,000TUU0337565127/1/2025 7/1/2026 5,000,000 A XYMWC316644257/1/2025 7/1/2026 1,000,000 1,000,000 1,000,000 C Error &Omission VNPL017840 3/10/2025 3/10/2026 $1M Each Claim $1M Aggregate Certificate holder is included as additional insured/primary non-contributory applies on the general liability policy,per the attached forms CG20101219, CG20371219,CG20011219.Certificate holder is included as Additional Insured applies on the Auto Liability policy,per the attached forms CA20481013. Waiver of subrogation applies to the certificate holder on the workers compensation,per the attached form WC0403060484.30 days notice of cancellation,10 days notice for non-payment.Umbrella follow form. RE:Work performed by the named insured as required per written contract with respects to The City of Rancho Cucamonga. Certificate holder(s)Continued:The City of Rancho Cucamonga,its officers,officials,employees,designated volunteers and agents serving as independent contractors in the role of city officials. The City of Rancho Cucamonga 10500 Civic Center Dr. Rancho Cucamonga CA 91730 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA POLICY NUMBER: MWTB31664625 COMMERCIAL AUTO CA 2048 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Vortex Industries, LLC Endorsement Effective Date: 7/1/2025 SCHEDULE Name Of Person(s) Or Organization(s): All persons or organizations where required by written contract or agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I -Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20481013 © Insurance Services Office, Inc., 2011 Page 1 of 1 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY POLICY NUMBER: MWC 316644 25 WC 040306 {Ed. 04-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0 otherwise due on such remuneration. % of the California workers' compensation premium SCHEDULE PERSON OR ORGANIZATION AS REQUIRED PER CONTRACT SPECIFICATION TO THE EXTENT ALLOWABLE BY LAW JOB DESCRIPTION ON FILE WITH COMPANY © 1998 by the Workers' Compensation Insurance Rating Bureau of California. All rights reserved. From the WCIRB's California Workers' Compensation Insurance Forms Manual© 1999. INSURED COPY Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA POLICY NUMBER: MWZY31664525 COMM ERCIAL GEN ERAL LIABILITY CG20371219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDUL E Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations All persons and organizations as required by written contract The locations as specified in the written contracts or or agreement agreements Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. CG20371219 © Insurance Services Office, Inc., 2018 Page 1 of 1 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Policy #: MWZY31664525 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA POLICY NUMBER: MWZY31664525 COMMERCIAL GENERAL LIABILITY CG 20 10 1219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations All persons and organizations as required by written contract or The locations as specified in the written contracts or agreements agreement Information reauired to comolete this Schedule, if not shown above, will be shown in the Declarations. A.Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 1219 © Insurance Services Office, Inc., 2018 Page 1 of 2 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Policy#: MWZY31664525 C.With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. Page 2 of 2 © Insurance Services Office, Inc., 2018 CG 20 10 1219 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA PROPOSAL 1-800-698-6783 To Site Date Aug 14, 2025 CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91730 , ATTN: Don Rooker Ref # Q-72626 Customer PO # Phone 909-477-2700 Job Phone 909-477-2700Fax In accordance with the terms and conditions stated online at , weCustomer Terms and Conditions propose to provide the following doors and / or repair work (hereinafter referred to as the 'Product") on the following terms. bbbbCustomertolistdaysorhoursVortexcannotdothework:bbbb[[S SIGN _INP UTID=1 ]][[SS IGN _INP UTI D=2] ] PaymentTerms: %ondeposit.BalancedueuponCompletion.35.00 This offer is good for 30 days. Offer may be revoked by Vortex at anySIGNED COPY MUST BE RETURNED TO OUR OFFICE WITH DEPOSIT. time prior to acceptance. Hidden or unanticipated damages and/or services not included in proposal. Proposal also does not include costs of prevailing wages, if required, unless specifically identified herein. : If bills are not paid in full for the labor, services, equipment, or materials furnished or to be furnished, aNOTICE TO PROPERTY OWNER mechanic's lien leading to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against the property even though you have paid your contractor in full. You may wish to protect yourself against this consequence by (1) requiring your contractor to furnish a signed release by the person or firm giving you this notice before making payment to your contractor or (2) any other method or device which is appropriate under the circumstances. : Any questions concerning a contractor may be referred to the state-specific Contractors License Board. All Vortex License detailsLICENSING can be found at www.vortexdoors.com/wp-content/uploads/2025/04/State-Licensing-Information.pdf : For additional terms, including limitations of warranty and limitations of liability which are part of this proposal and will constituteIMPORTANT terms of your contract with Vortex, see . Customer is added to our General Liability policy aswww.vortexdoors.com/customer-terms-conditions Additional Insured only when required by written contract with Customer. Accepted CITY OF RANCHO CUCAMONGA ("Customer")VORTEX INDUSTRIES, LLC. ("VORTEX") By [[S SIG N_IN PUT ID=3 ]]By Art Nielsen Date [[SS IGN_ INP UT ID =4]]Date Aug 14, 2025 1. 2. 3. 4. Installation of New Retrofit Kit for Single or Sliding Automatic Door We propose to furnish, deliver, and install the following subject to the terms noted below: One (1) new Automatic Sliding Door Retrofit Kit for your existing door with the following benefits: Motor/Gearbox Assembly. Microprocessor Controller. Drive Belt. Belt Brackets. Idler/Tensioner, when required. Safety and Directional Decal Set, if needed. All Hardware for monitoring. Installation done by AAADM Certified Vortex Technician to ensure compliance with ANSI 156.10 Safety Standards. Complete AAADM Safety Inspection and Compliance report will be completed and provide upon final inspection and operation of the kit. New Dual technology sensors We will secure the new retro-fit kit into place, make all necessary electrical connections, align for proper clearance, lubricate all moving parts of the door, adjust the operating speeds, test the locking system, clean the glass and surrounding area, and perform our Quality Assurance & Safety Check to ensure safe and proper operation of the complete door system. Please note this bid INCLUDES the following: Vortex Exclusive one (1) year Limited Warranty. Work to be scheduled during regular business hours (M-F 8:00a-4:30p) unless otherwise stated. Removal and disposal of damaged material. Prevailing Wage Please note this bid DOES NOT INCLUDE the following: September 26, 2025 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA 11/10/2025 | 5:08 PM PST PROPOSAL 1-800-698-6783 To Site Date Aug 14, 2025 CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91730 , ATTN: Don Rooker Ref # Q-72626 Customer PO # Phone 909-477-2700 Job Phone 909-477-2700Fax In accordance with the terms and conditions stated online at , weCustomer Terms and Conditions propose to provide the following doors and / or repair work (hereinafter referred to as the 'Product") on the following terms. bbbbCustomertolistdaysorhoursVortexcannotdothework:bbbb[[S SIGN _INP UTID=1 ]][[SS IGN _INP UTI D=2] ] PaymentTerms: %ondeposit.BalancedueuponCompletion.35.00 This offer is good for 30 days. Offer may be revoked by Vortex at anySIGNED COPY MUST BE RETURNED TO OUR OFFICE WITH DEPOSIT. time prior to acceptance. Hidden or unanticipated damages and/or services not included in proposal. Proposal also does not include costs of prevailing wages, if required, unless specifically identified herein. : If bills are not paid in full for the labor, services, equipment, or materials furnished or to be furnished, aNOTICE TO PROPERTY OWNER mechanic's lien leading to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against the property even though you have paid your contractor in full. You may wish to protect yourself against this consequence by (1) requiring your contractor to furnish a signed release by the person or firm giving you this notice before making payment to your contractor or (2) any other method or device which is appropriate under the circumstances. : Any questions concerning a contractor may be referred to the state-specific Contractors License Board. All Vortex License detailsLICENSING can be found at www.vortexdoors.com/wp-content/uploads/2025/04/State-Licensing-Information.pdf : For additional terms, including limitations of warranty and limitations of liability which are part of this proposal and will constituteIMPORTANT terms of your contract with Vortex, see . Customer is added to our General Liability policy aswww.vortexdoors.com/customer-terms-conditions Additional Insured only when required by written contract with Customer. Accepted CITY OF RANCHO CUCAMONGA ("Customer")VORTEX INDUSTRIES, LLC. ("VORTEX") By [[S SIG N_IN PUT ID=3 ]]By Art Nielsen Date [[SS IGN_ INP UT ID =4]]Date Aug 14, 2025 1. 2. 3. Any hidden conditions or damage. Any finish paint. Any item not called out above. FOR THE TOTAL NET SUM OF…………………..$9,910.03 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA 11/10/2025 | 5:08 PM PST PROPOSAL 1-800-698-6783 To Site Date Aug 14, 2025 CITY OF RANCHO CUCAMONGA CITY OF RANCHO CUCAMONGA 10500 CIVIC CENTER DRIVE 12505 Cultural center Dr. RANCHO CUCAMONGA, CA 91730 RANCHO CUCAMONGA, CA 91739 ATTN: Don Rooker Ref # Q-73426 Customer PO # Phone 909-477-2700 Job Phone 909-477-2700Fax In accordance with the terms and conditions stated online at , weCustomer Terms and Conditions propose to provide the following doors and / or repair work (hereinafter referred to as the 'Product") on the following terms. bbbbCustomertolistdaysorhoursVortexcannotdothework:bbbb[[S SIGN _INP UTID=1 ]][[SS IGN _INP UTI D=2] ] PaymentTerms: %ondeposit.BalancedueuponCompletion.35.00 This offer is good for 30 days. Offer may be revoked by Vortex at anySIGNED COPY MUST BE RETURNED TO OUR OFFICE WITH DEPOSIT. time prior to acceptance. Hidden or unanticipated damages and/or services not included in proposal. Proposal also does not include costs of prevailing wages, if required, unless specifically identified herein. : If bills are not paid in full for the labor, services, equipment, or materials furnished or to be furnished, aNOTICE TO PROPERTY OWNER mechanic's lien leading to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against the property even though you have paid your contractor in full. You may wish to protect yourself against this consequence by (1) requiring your contractor to furnish a signed release by the person or firm giving you this notice before making payment to your contractor or (2) any other method or device which is appropriate under the circumstances. : Any questions concerning a contractor may be referred to the state-specific Contractors License Board. All Vortex License detailsLICENSING can be found at www.vortexdoors.com/wp-content/uploads/2025/04/State-Licensing-Information.pdf : For additional terms, including limitations of warranty and limitations of liability which are part of this proposal and will constituteIMPORTANT terms of your contract with Vortex, see . Customer is added to our General Liability policy aswww.vortexdoors.com/customer-terms-conditions Additional Insured only when required by written contract with Customer. Accepted CITY OF RANCHO CUCAMONGA ("Customer")VORTEX INDUSTRIES, LLC. ("VORTEX") By [[S SIG N_IN PUT ID=3 ]]By Art Nielsen Date [[SS IGN_ INP UT ID =4]]Date Aug 14, 2025 1. 2. 3. 1. 2. 3. 4. We propose to furnish, deliver, and install the following subject to the terms noted below: One (1) new Surface Mount Closer to your existing door. We will remove the existing closer, secure the new into place, set the proper closing speed based on job site conditions, align the door for proper closing, lubricate all points of friction, and perform our Standard Quality Assurance Check to ensure safe and proper operation. Please note this bid INCLUDES the following: Vortex 90-day warranty on all repairs. Scheduling of installation during regular business hours of 8:00am-4:30pm. Removal, disposal or recycling of damaged material. Please note this bid DOES NOT INCLUDE the following: Any hidden damage. Any finish paint. Any item not called out above. Prevailing wages, if required. FOR THE TOTAL NET SUM OF…………………..$1,769.90 September 26, 2025 Docusign Envelope ID: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA 11/10/2025 | 5:08 PM PST Electronic Record and Signature Disclosure Certificate Of Completion Envelope Id: 2FD23C3D-C28E-4F85-A74C-F032820CB7DA Status: Completed Subject: Complete with Docusign: Agreement Package - PW 2025-144 - C 2025-214 -Paul A. Biane Library Doo... Source Envelope: Document Pages: 27 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 30 Jonathan Hilton AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) jonathan.hilton@cityofrc.us IP Address: 199.201.174.250 Record Tracking Status: Original 10/27/2025 7:57:41 AM Holder: Jonathan Hilton jonathan.hilton@cityofrc.us Location: DocuSign Signer Events Signature Timestamp Jonathan Hilton jonathan.hilton@cityofrc.us Management Analyst I City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 10/27/2025 8:09:08 AM Viewed: 10/27/2025 8:09:27 AM Signed: 10/27/2025 8:09:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Ryan Samples ryan.samples@cityofrc.us Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 10/27/2025 8:09:35 AM Viewed: 10/28/2025 7:06:41 AM Signed: 10/28/2025 7:06:56 AM Electronic Record and Signature Disclosure: Accepted: 10/28/2025 7:06:41 AM ID: ad6a8124-8f2b-4e0e-b857-756fa72bbfef Lauren Quirk Triciar@VortexDoors.com Contracts Administrator Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 76.33.116.151 Sent: 10/28/2025 7:06:58 AM Resent: 10/30/2025 9:26:26 AM Resent: 11/3/2025 10:08:30 AM Resent: 11/4/2025 7:10:43 AM Resent: 11/6/2025 8:40:40 AM Resent: 11/10/2025 7:12:32 AM Viewed: 11/10/2025 4:47:51 PM Signed: 11/10/2025 4:49:35 PM Electronic Record and Signature Disclosure: Accepted: 11/10/2025 4:47:51 PM ID: 8d11526e-c934-4afc-8b70-3db1e42330b6 Theodore Morales theodore.morales@cityofrc.us Superintendent, CSD Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 11/10/2025 4:49:37 PM Viewed: 11/10/2025 5:07:37 PM Signed: 11/10/2025 5:08:15 PM Electronic Record and Signature Disclosure: Accepted: 11/10/2025 5:07:37 PM ID: 3112a6ce-6743-4002-9ee1-e77018ee8d65 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Clerk Services clerkcontracts@cityofrc.us City Clerk City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 11/10/2025 5:08:17 PM Resent: 11/17/2025 12:58:31 PM Viewed: 11/17/2025 3:53:22 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/27/2025 8:09:08 AM Envelope Updated Security Checked 10/30/2025 9:27:02 AM Certified Delivered Security Checked 11/17/2025 3:53:22 PM Signing Complete Security Checked 11/10/2025 5:08:15 PM Completed Security Checked 11/17/2025 3:53:22 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Cucamonga City Clerk's Office (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/22/2022 12:08:29 PM Parties agreed to: Ryan Samples, Lauren Quirk, Theodore Morales, Ryan Samples, Lauren Quirk, Theodore Morales Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Rancho Cucamonga City Clerk's Office: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jasmin.oriel@cityofrc.us To advise City of Rancho Cucamonga City Clerk's Office of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at jasmin.oriel@cityofrc.us and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Rancho Cucamonga City Clerk's Office To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Rancho Cucamonga City Clerk's Office To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to jasmin.oriel@cityofrc.us and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify City of Rancho Cucamonga City Clerk's Office as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Rancho Cucamonga City Clerk's Office during the course of your relationship with City of Rancho Cucamonga City Clerk's Office.