HomeMy WebLinkAboutCO 2025-139 - Fehr & PeersPSA with professional liability insurance (Design)
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AGREEMENT FOR
DESIGN PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this 4th day of
September, 2025, by and between the City of Rancho Cucamonga, a municipal
corporation and the Rancho Cucamonga Fire Protection District (“City”) and Fehr
& Peers, a California Corporation (“Consultant”).
RECITALS
A.City has heretofore issued its request for proposals to perform the following
design professional services: on-call traffic engineering and transportation planning
services (“the Project”).
B.Consultant has submitted a proposal to perform the professional services
described in Recital “A”, above, necessary to complete the Project.
C.City desires to engage Consultant to complete the Project in the manner set
forth and more fully described herein.
D.Consultant represents that it is fully qualified and licensed under the laws
of the State of California to perform the services contemplated by this Agreement in a good
and professional manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the mutual
promises, covenants, and conditions herein contained, the parties hereto agree as follows:
1.Consultant’s Services.
1.1 Scope and Level of Services. Subject to the terms and conditions
set forth in this Agreement, City hereby engages Consultant to perform all technical and
design professional services described in Recitals “A” and “B” above, including, but not
limited to on-call traffic engineering and transportation planning services all as more fully
set forth in the Request for Statement of Qualifications, attached hereto as Exhibit “A”
and Consultant’s proposal, dated January 13, 2025 attached hereto as Exhibit “B”, and
incorporated by reference herein. The nature, scope, and level of the services required to
be performed by Consultant are set forth in the Scope of Work and are referred to herein
as “the Services.” In the event of any inconsistencies between the Scope of Work and this
Agreement, the terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City, the
Consultant will promptly meet with City staff to discuss any revisions to the Project desired
by the City. Consultant agrees that the Scope of Work may be amended based upon said
meetings, and, by amendment to this Agreement, the parties may agree on a revision or
revisions to Consultant’s compensation based thereon. A revision pursuant to this Section
that does not increase the total cost payable to Consultant by more than ten
City of Rancho Cucamonga
CONTRACT NUMBER
2025-139
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percent (10%) of the total compensation specified in Section 3, may be approved in
writing by the City’s City Manager without amendment.
1.3 Time for Performance. Consultant shall perform all services under
this Agreement in a timely, regular basis consistent with industry standards for professional
skill and care, and in accordance with any schedule of performance set forth in the Scope
of Work, or as set forth in a “Schedule of Performance”.
1.4 Standard of Care. As a material inducement to City to enter into this
Agreement, Consultant hereby represents that it has the experience necessary to undertake
the services to be provided. In light of such status and experience, Consultant hereby
covenants that it shall follow the customary professional standards in performing the
Services.
1.5 Familiarity with Services. By executing this Agreement, Consultant
represents that, to the extent required by the standard of practice, Consultant
(a) has investigated and considered the scope of services to be performed, (b) has carefully
considered how the services should be performed, and (c) understands the facilities,
difficulties and restrictions attending performance of the services under this Agreement.
Consultant represents that Consultant, to the extent required by the standard of practice,
has investigated any areas of work, as applicable, and is reasonably acquainted with the
conditions therein. Should Consultant discover any latent or unknown conditions, which
will materially affect the performance of services, Consultant shall immediately inform
City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the City Representative.
2. Term of Agreement. The term of this Agreement shall be five (5) years
and shall become effective as of the date of the mutual execution by way of both parties’
signature (the “Effective Date”). No work shall be conducted; service or goods will not be
provided until this Agreement has been executed and requirements have been fulfilled.
Parties to this Agreement shall have the option to renew in one (1) year increments
to a total of two (2) years, unless sooner terminated as provided in Section 14 herein.
Options to renew are contingent upon the City Manager’s approval, subject to pricing
review, and in accordance to all Terms and Conditions stated herein unless otherwise
provided in writing by the City.
3. Compensation.
3.1 Compensation. City shall compensate Consultant as set forth in
Exhibit A, provided, however, that full, total and complete amount payable to Consultant
shall not exceed $500,000 (per year), including all out of pocket expenses, unless additional
compensation is approved by the City Council. City shall not withhold any federal, state
or other taxes, or other deductions. However, City shall withhold not more than ten percent
(10%) of any invoice amount pending receipt of any deliverables reflected in
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such invoice. Under no circumstance shall Consultant be entitled to compensation for
services not yet satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance
with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall
compensate Consultant for any authorized extra services as set forth in Exhibit A.
4. Method of Payment.
4.1 Invoices. Consultant shall submit to City monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the
Services rendered during the period and shall separately describe any authorized extra
services. Any invoice claiming compensation for extra services shall include appropriate
documentation of prior authorization of such services. All invoices shall be remitted to the
City of Rancho Cucamonga, California.
4.2 City shall review such invoices and notify Consultant in writing
within ten (10) business days of any disputed amounts.
4.3 City shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in
Section 3.
4.4 All records, invoices, time cards, cost control sheets and other
records maintained by Consultant relating to services hereunder shall be available for
review and audit by the City.
5. Representatives.
5.1 City Representative. For the purposes of this Agreement, the
contract administrator and City’s representative shall be Marlena Perez, Principal Engineer
or such other person as designated in writing by the City (“City Representative”). It shall
be Consultant’s responsibility to assure that the City Representative is kept informed of the
progress of the performance of the services, and Consultant shall refer any decisions that
must be made by City to the City Representative. Unless otherwise specified herein, any
approval of City required hereunder shall mean the approval of the City Representative.
5.2 Consultant Representative. For the purposes of this Agreement,
is Jason Pack, Principal hereby designated as the principal and representative of
Consultant authorized to act in its behalf with respect to the services specified herein and
make all decisions in connection therewith (“Consultant’s Representative”). It is expressly
understood that the experience, knowledge, capability and reputation of the Consultant’s
Representative were a substantial inducement for City to enter into this Agreement.
Therefore, the Consultant’s Representative shall be responsible during the term of this
Agreement for directing all activities of Consultant and devoting sufficient time to
personally supervise the services hereunder. Consultant may not change the Responsible
Principal without the prior written approval of City.
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6. Consultant’s Personnel.
6.1 All Services shall be performed by Consultant or under Consultant’s
direct supervision, and all personnel shall possess the qualifications, permits, and licenses
required by State and local law to perform such Services, including, without limitation, a
City business license as required by the City’s Municipal Code.
6.2 Consultant shall be solely responsible for the satisfactory work
performance of all personnel engaged in performing the Services and compliance with the
standard of care set forth in Section 1.4.
6.3 Consultant shall be responsible for payment of all employees’ and
subcontractors’ wages and benefits, and shall comply with all requirements pertaining to
employer’s liability, workers’ compensation, unemployment insurance, and Social
Security. By its execution of this Agreement, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions
before commencing the performance of the Services.
6.4 Consultant shall indemnify, defend and hold harmless City and its
elected officials, officers and employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all liability,
damages, claims, costs and expenses of any nature to the extent arising from Consultant’s
violations of personnel practices and/or any violation of the California Labor Code. City
shall have the right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant’s failure to
promptly pay to City any reimbursement or indemnification arising under this Section 6.
6.5 Consultant agrees to follow the provisions of the Affordable Care
Act and shall indemnify, defend, and hold harmless the City for the payment of any
Affordable Care Act penalties, fines, damages, assessments, awards, judgments or charges
that the City may incur as a result of Consultant or any employee, agent, subcontractor of
Consultant or subcontractor' s employee providing services under this Contract and
payment of reasonable attorneys' fees incurred by the City in relation thereto.
6.6 Consultant agrees to follow the provisions of the California Paid
Sick Leave Law (AB 1522) and shall indemnify, defend, and hold harmless the City for
the payment of any related penalties, fines, damages, assessments, awards, judgments or
charges that the City may incur as a result of Consultant or any employee, agent, or
subcontractor of Consultant or subcontractor' s employee providing services under this
Contract and payment of reasonable attorneys' fees incurred by the City in relation thereto.
6.7 Consultant agrees to follow all applicable provisions of federal, state
and local law, statute and . regulation in performance of this Contract as it relates to
employment of employees or otherwise, including but not limited to, the Federal Fair Labor
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Standards Act and proper withholding of taxes, and shall indemnify, defend and hold
harmless the City for the payment of penalties, fines, damages, assessments, awards,
judgments or charges that the City may incur as a result of Consultant, or any employee,
agent, or subcontractor of Consultant, or subcontractor' s employee, performing services
under this Contract and payment of reasonable attorneys' fees in relation thereto.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files,
drawings, photographs and any and all other writings, including drafts thereof, prepared,
created or provided by Consultant for City in the course of performing the Services,
including any and all intellectual and proprietary rights arising from the creation of the
same (collectively, “Work Product”), are considered to be “works made for hire” for the
benefit of the City. Upon payment being made, and provided Consultant is not in breach
of this Agreement, all Work Product shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Basic survey notes,
sketches, charts, computations and similar data prepared or obtained by Consultant under
this Agreement shall, upon request, be made available to City. None of the Work Product
shall be the subject of any common law or statutory copyright or copyright application by
Consultant. In the event of the return of any of the Work Product to Consultant or its
representative, Consultant shall be responsible for its safe return to City. Under no
circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings,
reports or specifications to City upon written demand by City for their delivery,
notwithstanding any disputes between Consultant and City concerning payment,
performance of the contract, or otherwise. This covenant shall survive the termination of
this Agreement. City’s reuse of the Work Product for any purpose other than the Project,
shall be at City’s sole risk. However, notwithstanding the foregoing, Consultant shall retain
all rights, titles, and interests, including but not limited to all ownership and intellectual
property rights, in all inventions, improvements, discoveries, methodologies, models,
formats, software, algorithms, processes, procedures, designs, specifications, findings, and
other intellectual properties developed, gathered, compiled or produced by Consultant
prior to or independently of any of its services under this Agreement (" Background IP"),
including such Background IP that Consultant may employ in the performance of this
Agreement, or may incorporate into any part of the Work Product. Consultant grants City
an irrevocable, non-exclusive, transferable, royalty -free license in perpetuity to use,
disclose, and derive from, such Background IP, but only as an inseparable part of the
WorkProduct. Third -party content that may be used or incorporated in the Work Product
shall not become the property of City. Consultant shall secure all licenses necessary to any
third -party content incorporated into Consultant's Work Product for City to utilize
Consultant' s services and the Work Product for their intended purposes.
7.2. Assignment of Intellectual Property Interests: Upon execution of this
Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the
Consultant shall be deemed to grant and assign to City, and shall require all of its
subcontractors to assign to City, all ownership rights, and all common law and statutory
copyrights, trademarks, and other intellectual and proprietary property rights relating to the
Work Product and the Project itself, and Consultant shall disclaim and retain no rights
whatsoever as to any of the Work Product, to the maximum extent permitted by law. City
shall be entitled to utilize the Work Product for any and all purposes, including but not
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limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and
publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Consultant warrants and represents that
it has secured all necessary licenses, consents or approvals to use any instrumentality, thing
or component as to which any intellectual property right exists, including computer
software, used in the rendering of the Services and the production of the Work Product
and/or materials produced under this Agreement, and that City has full legal title to and the
right to reproduce any of the Work Product. Consultant shall defend, indemnify and hold
City, and its elected officials, officers, employees, servants, attorneys, designated
volunteers, and agents serving as independent contractors in the role of City officials,
harmless from any loss, claim or liability in any way related to a claim that City’s use is
violating federal, state or local laws, or any contractual provisions, relating to trade names,
licenses, franchises, patents or other means of protecting intellectual property rights and/or
interests in products or inventions. Consultant shall bear all costs arising from the use of
patented, copyrighted, trade secret or trademarked documents, materials, software,
equipment, devices or processes used or incorporated in the Services and materials
produced under this Agreement. In the event City’s use of any of the Work Product is held
to constitute an infringement and any use thereof is enjoined, Consultant, at its expense,
shall: (a) secure for City the right to continue using the Work Product by suspension of any
injunction or by procuring a license or licenses for City; or (b) modify the Work Product
so that it becomes non- infringing. This covenant shall survive the termination of this
Agreement.
8. Status as Independent Contractor. Consultant is, and shall at all times
remain as to City, a wholly independent contractor. Consultant shall have no power to
incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City.
Neither City nor any of its agents shall have control over the conduct of Consultant or any
of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its officers, agents or employees are
in any manner employees of City. Consultant shall pay all required taxes on amounts paid
to Consultant under this Agreement, and to defend, indemnify and hold City harmless from
any and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement.
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Consultant shall fully comply with the workers’ compensation law regarding Consultant
and Consultant’s employees.
9. Confidentiality. Consultant may have access to financial, accounting,
statistical, and personnel data of individuals and City employees. Consultant covenants
that all data, documents, discussion, or other information developed or received by
Consultant or provided for performance of this Agreement are confidential and shall not
be disclosed by Consultant without prior written authorization by City. City shall grant
such authorization if applicable law requires disclosure. All City data shall be returned to
City upon the termination of this Agreement. Consultant’s covenant under this Section
shall survive the termination of this Agreement. This provision shall not apply to
information in whatever form that is in the public domain, nor shall it restrict the Consultant
from giving notices required by law or complying with an order to provide information or
data when such an order is issued by a court, administrative agency or other legitimate
authority, or if disclosure is otherwise permitted by law and reasonably necessary for the
Consultant to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest shall
be employed by it. Furthermore, Consultant shall avoid the appearance of having any
interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant “financially interested” (as provided
in California Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
10.2 Consultant further represents that it has not employed or retained
any person or entity, other than a bona fide employee working exclusively for Consultant,
to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person or
entity, other than a bona fide employee working exclusively for Consultant, any fee,
commission, gift, percentage, or any other consideration contingent upon the execution of
this Agreement. Upon any breach or violation of this warranty, City shall have the right,
at its sole and absolute discretion, to terminate this Agreement without further liability, or
to deduct from any sums payable to Consultant hereunder the full amount or value of any
such fee, commission, percentage or gift.
10.3 Consultant has no knowledge that any officer or employee of City
has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise,
in this transaction or in the business of Consultant, and that if any such interest comes to
the knowledge of Consultant at any time during the term of this Agreement, Consultant
shall immediately make a complete, written disclosure of such interest to City, even if such
interest would not be deemed a prohibited “conflict of interest” under applicable laws as
described in subsection 10.1.
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11. Indemnification.
11.1 Design Professional Services. To the fullest extent permitted by
law, the Consultant shall, at its sole cost and expense, indemnify, defend, and hold
harmless the City, its elected officials, officers, attorneys, agents, employees, designated
volunteers, successors, assigns and those City agents serving as independent contractors
in the role of City officials (collectively “Indemnitees” in this Section 11.0), from and
against any and all damages, costs, expenses, liabilities, claims, demands, causes of action,
proceedings, judgments, penalties, liens, stop notices, and losses of any nature whatsoever,
including fees of accountants and other professionals, and all costs associated therewith,
and reimbursement of attorneys’ fees and costs of defense (collectively “Claims”), whether
actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, the
negligence, recklessness or willful misconduct of the Consultant, and/or its officers,
agents, servants, employees, subcontractors, contractors or their officers, agents, servants
or employees (or any entity or individual for which or whom the Consultant shall bear
legal liability) in the performance of design professional services under this Agreement by
a “design professional,” as the term is defined in California Civil Code § 2782.8(c). The
indemnification obligation herein shall not in any way be limited by the insurance
obligations contained in this Agreement. Notwithstanding the foregoing and as required
by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is
charged to Consultant exceed Consultant’s proportionate percentage of fault.
11.2 Other Indemnities. With respect to claims and liabilities which do
not arise in connection with the performance of professional services by a “design
professional”, as that term is defined in California Civil Code Section 2782.8(c), including,
but not limited to, those claims and liabilities normally covered by commercial general
and/or automobile liability insurance, and to the maximum extent permitted by law,
Consultant shall, at its sole cost and expense, protect, defend, hold harmless and indemnify
the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims,
demands, causes of action, proceedings, judgments, penalties, liens, stop notices, and
losses of any nature whatsoever, including fees of accountants, attorneys and other
professionals, and all costs associated therewith, and the payment of all consequential
damages (collectively “Damages”), in law or equity, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers,
agents, servants, employees, subcontractors, materialmen, suppliers, or contractors, or
their officers, agents, servants or employees (or any entity or individual for which or whom
Consultant shall bear legal liability) in the performance of this Agreement, except to the
extent the Damages arise from the active or sole negligence or willful misconduct of any
of the Indemnitees, as determined by final arbitration or court decision or by the agreement
of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in
connection with any Damages with counsel of the Indemnitees’ choice, and shall pay all
costs and expenses, including all attorneys’ fees and experts’ costs as they are actually
incurred in connection with such defense. Consultant shall reimburse the Indemnitees for
any and all legal expenses and costs
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incurred by the Indemnitees in connection therewith. The indemnification obligation
herein shall not in any way be limited by the insurance obligations contained in this
Agreement.
. 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Consultant because of the acceptance by City, or the deposit
with City, of any insurance policy or certificate required pursuant to this Agreement.
11.4 Waiver of Right of Subrogation. Except as otherwise expressly
provided in this Agreement, Consultant, on behalf of itself and all parties claiming under
or through it, hereby waives all rights of subrogation against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to activities or operations performed by or on behalf of the Consultant.
11.5 Survival. The provisions of this Section 11 shall survive the
termination of the Agreement and are in addition to any other rights or remedies which
Indemnitees may have under the law. Payment is not required as a condition precedent to
an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment
against Consultant shall be conclusive in favor of the Indemnitee’s right to recover under
this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Consultant shall procure and maintain in full
force and effect for the duration of this Agreement, insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the
performance of the services hereunder by Consultant, and/or its agents, representatives,
employees and subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability
coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/87)
covering Automobile Liability, code 1 (any auto).
(3) Worker’s Compensation insurance as required by the State
of California, and Employer’s Liability Insurance.
(4) Professional Liability insurance in a form approved by the
City, having an extended reporting period of not less than
three (3) years after completion of the Services which shall
provide protection against claims of professional negligence
arising out of Consultant’s performance of the Services and
otherwise complying with all applicable
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less than:
provisions of this Section 12. The policy shall be endorsed
to include contractual liability to the extent insurable.
12.3 Minimum Limits of Insurance. Consultant shall maintain limits no
(1) Commercial General Liability: $2,000,000 per occurrence
for bodily injury, personal injury and property damage.
Commercial General Liability Insurance with a general
aggregate limit shall apply separately to this Agreement or
the general limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 per accident for bodily
injury and property damage.
(3) Employer’s Liability: $1,000,000 per accident and in the
aggregate for bodily injury or disease and Workers’
Compensation Insurance in the amount required by law.
(4) Professional Liability: $1,000,000 per claim/aggregate.
(5) The Insurance obligations under this agreement shall be the
greater of (i) the Insurance coverages and limits carried by
the Contractor; or (ii) the minimum insurance requirements
shown in this Agreement. Any insurance proceeds in excess
of the specified limits and coverage required which are
applicable to a given loss, shall be available to the City. No
representation is made that the minimum insurance
requirements of this Agreement are sufficient to cover the
obligations of the Contractor under this Agreement.
12.4 Deductibles and Self-Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City and shall not reduce the
limits of coverage. City reserves the right to obtain a full certified copy of any required
insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability
policies are to contain the following provisions on a separate
additionally insured endorsement naming the City, its
officers, officials, employees, designated volunteers and
agents serving as independent contractors in the role of City
officials as additional insureds as respects: liability arising
out of activities performed by or on behalf of Consultant;
products and completed operations of
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Consultant; premises owned, occupied or used by
Consultant; and/or automobiles owned, leased, hired or
borrowed by Consultant. The coverage shall contain no
limitations on the scope of protection afforded to City, its
officers, officials, employees, designated volunteers or
agents serving as independent contractors in the role of City
officials which are not also limitations applicable to the
named insured.
(2) For any claims related to this Agreement, Consultant’s
insurance coverage shall be primary insurance as respects
City, its officers, officials, employees, designated volunteers
and agents serving as independent contractors in the role of
City or officials. Any insurance or self- insurance
maintained by City, its officers, officials, employees,
designated volunteers or agents serving as independent
contractors in the role of City officials shall be excess of
Consultant’s insurance and shall not contribute with it.
(3) Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with
respect to the limits of the insurer’s liability.
(4) Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be canceled except
after 30 days prior written notice by first class mail has been
given to City (ten (10) days prior written notice for non-
payment of premium). Consultant shall provide thirty
(30) days written notice to City prior to implementation of a
reduction of limits or material change of insurance coverage
as specified herein.
(5) Each insurance policy, required by this clause shall
expressly waive the insurer’s right of subrogation against
City and its elected officials, officers, employees, servants,
attorneys, designated volunteers, and agents serving as
independent contractors in the role of City officials.
(6) Each policy shall be issued by an insurance company
approved in writing by City, which is admitted and licensed
to do business in the State of California and which is rated
A:VII or better according to the most recent A.M. Best Co.
Rating Guide.
(7) Each policy shall specify that any failure to comply with
reporting or other provisions of the required policy, including
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breaches of warranty, shall not affect the coverage required
to be provided.
(8) Each policy except professional liability shall specify that any
and all costs of adjusting and/or defending any claim against
any insured, including court costs and attorneys' fees, shall be
paid in addition to and shall not deplete any policy limits.
(9) Contractor shall provide any and all other required insurance,
endorsements, or exclusions as required by the City in any
request for proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Consultant shall furnish the City with certificates and original
endorsements, or copies of each required policy, effecting and evidencing the insurance
coverage required by this Agreement including (1) Additional Insured Endorsement(s),
(2) Worker’s Compensation waiver of subrogation endorsement, and (3) General liability
declarations or endorsement page listing all policy endorsements. The endorsements shall
be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All
endorsements or policies shall be received and approved by the City before Consultant
commences performance. If performance of this Agreement shall extend beyond one year,
Consultant shall provide City with the required policies or endorsements evidencing
renewal of the required policies of insurance prior to the expiration of any required policies
of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors
performing work pursuant to this Agreement, the same requirements and provisions of this
Agreement including the indemnity and insurance requirements to the extent they apply to
the scope of any such subcontractor’s work. Contractor shall require its subcontractors to
be bound to Contractor and City in the same manner and to the same extent as Contractor
is bound to City pursuant to this Agreement, and to require each of its subcontractors to
include these same provisions in its contract with any sub- subcontractor.
13. Cooperation. In the event any claim or action is brought against City
relating to Consultant’s performance or services rendered under this Agreement,
Consultant shall render any reasonable assistance and cooperation that City might require.
City shall compensate Consultant for any litigation support services in an amount to be
agreed upon by the parties.
14. Termination. City shall have the right to terminate this Agreement at any
time for any or no reason on not less than ten (10) days prior written notice to Consultant.
In the event City exercises its right to terminate this Agreement, City shall pay Consultant
for any services satisfactorily rendered prior to the effective date of the termination,
provided Consultant is not then in breach of this Agreement. Consultant shall have no
other claim against City by reason of such termination, including any claim
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for compensation. City may terminate for cause following a default remaining uncured
more than five (5) business days after service of a notice to cure on the breaching party.
Consultant may terminate this Agreement for cause upon giving the City ten (10) business
days prior written notice for any of the following: (1) uncured breach by the City of any
material term of this Agreement, including but not limited to Payment Terms; (2) material
changes in the conditions under which this Agreement was entered into, coupled with the
failure of the parties to reach accord on the fees and charges for any Additional Services
required because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by
this Agreement shall be in writing and shall be deemed received on (a) the day of delivery
if delivered by hand or overnight courier service during Consultant’s and City’s regular
business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses set forth in this Section, or to such other addresses as the
parties may, from time to time, designate in writing pursuant to the provisions of this
Section.
All notices shall be addressed as follows:
If to City: City of Rancho Cucamonga
Engineering Services Department
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Attn: Marlena Perez, Principal Engineer
If to Consultant: Fehr & Peers
101 Pacifica,
Suite 300
Irvine, CA 92618
Attn: Jason Pack, Principal
16. Non-Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Consultant shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation. Consultant will take affirmative action to ensure that
subcontractors and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
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17. Assignment and Subcontracting. Consultant shall not assign or transfer
any interest in this Agreement or subcontract the performance of any of Consultant’s
obligations hereunder without City’s prior written consent. Except as provided herein, any
attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations
arising hereunder shall be null, void and of no effect.
18 Compliance with Laws. Consultant shall comply with all applicable federal,
state and local laws, ordinances, codes and regulations in force at the time Consultant
performs the Services. Consultant is aware of the requirements of California Labor Code
Section 1720, et seq., and 1770, et seq., as well as California Code of
Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the
payment of prevailing wage rates and the performance of other requirements on “public
works” and “maintenance” projects. If the Services are being performed as part of an
applicable “public works” or “maintenance” project, as defined by the Prevailing Wage
Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply
with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can
be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
Consultant shall make copies of the prevailing rates of per diem wages for each craft,
classification or type of worker needed to execute the Services available to interested
parties upon request, and shall post copies at the Consultant’s principal place of business
and at the Project site. Consultant shall defend, indemnify and hold the City, its elected
officials, officers, employees and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall the
making by City of any payment to Consultant constitute or be construed as a waiver by
City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney’s Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover
its costs of suit, including reasonable attorney’s fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of any
document incorporated herein by reference, the provisions of this Agreement shall prevail.
22. Applicable Law and Venue. The validity, interpretation, and performance
of this Agreement shall be controlled by and construed under the laws of the State of
California. Venue for any action relating to this Agreement shall be in the San Bernardino
County Superior Court.
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23. Construction. In the event of any asserted ambiguity in, or dispute
regarding the interpretation of any matter herein, the interpretation of this Agreement shall
not be resolved by any rules of interpretation providing for interpretation against the party
who causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any
other documents, attachments and/or exhibits referenced herein and attached hereto, each
of which is incorporated herein by such reference, and the same represents the entire and
integrated agreement between Consultant and City. This Agreement supersedes all prior
oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Consultant Name: Fehr & Peers
By: ______________________________
Name Jason Pack Date
______________________________
Title
City of Rancho Cucamonga
By:________________________________
Name Date
_________________________________
Title
By: ______________________________
Name Steve Brown Date
______________________________
Title
(Two signatures required if corporation)
Rancho Cucamonga Fire Protection District
By:________________________________
Name Date
_________________________________
Title
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Jason D. Pack, P.E.; Principal
9/24/2025 | 7:56 AM PDT
Sr Vice-President
9/24/2025 | 8:43 AM PDT
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10/2/2025 | 11:23 AM PDT
Mayor/President
10/2/2025 | 2:30 PM PDT
Fire Chief
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EXHIBIT A
REQUEST FOR STATEMENT OF QUALIFICATIONS
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REQUEST FOR STATEMENT OF QUALIFICATIONS (SOQ) #24/25-501
FOR
VARIOUS ON-CALL SERVICES
City of Rancho Cucamonga
Purchasing Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 2 of 30
Table of Contents
1. GENERAL INFORMATION....................................................................................................................... 5
1.1 INTRODUCTION ......................................................................................................................................... 5
1.2 DISCREPANCIES OR OMISSIONS .................................................................................................................... 5
1.3 CONTINGENCIES ........................................................................................................................................ 5
1.4 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................. 6
1.5 KNOWLEDGE OF REQUIREMENTS .................................................................................................................. 6
1.6 RESERVATION OF RIGHTS ............................................................................................................................ 6
1.7 CALIFORNIA'S PUBLIC RECORDS ACT ............................................................................................................. 7
1.8 PERFORMANCE PERIOD............................................................................................................................... 8
2. MINIMUM REQUIREMENTS .................................................................................................................. 8
2.1 Business License ......................................................................................................................... 8
2.2 Prevailing Wages ........................................................................................................................ 8
2.3 Employee Conduct ...................................................................................................................... 8
2.4 REPRESENTATIVES ...................................................................................................................................... 9
3. SOQ DELIVERY AND SCHEDULE OF EVENTS .......................................................................................... 10
3.1 Questions and Clarifications ...................................................................................................... 10
4. SOQ SUBMISSION REQUIREMENTS AND RESPONSE FORMAT .............................................................. 11
4.1 COVER LETTER / INTRODUCTION ................................................................................................................ 11
4.2 TABLE OF CONTENTS ................................................................................................................................ 12
4.3 EXECUTIVE SUMMARY .............................................................................................................................. 12
4.4 FIRM EXPERIENCE/QUALIFICATIONS............................................................................................................ 12
4.5 THIRD-PARTY / SUBCONTRACTORS ............................................................................................................. 12
4.6 STAFF RESUMES AND ORGANIZATION CHART ............................................................................................... 13
4.7 PROJECT MANAGEMENT APPROACH ........................................................................................................... 13
5. DISCIPLINES AND APPLCABLE SCOPE OF SERVICES ............................................................................... 13
5.1 SURVEY AND MAPPING ............................................................................................................................. 14
5.2 GEOTECHNICAL ENGINEERING AND MATERIAL SAMPLING/TESTING .................................................................. 14
5.3 GENERAL CIVIL ENGINEERING .................................................................................................................... 14
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 3 of 30
5.4 TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING .............................................................................. 15
5.5 CONSTRUCTION MANAGEMENT AND INSPECTION .......................................................................................... 15
5.6 DEVELOPMENT PLAN CHECK ...................................................................................................................... 16
5.7 ARCHITECTURAL ENGINEERING ................................................................................................................... 16
5.8 LANDSCAPE ARCHITECTURE ....................................................................................................................... 17
5.9 RIGHT OF WAY COORDINATION ................................................................................................................. 17
6. EVALUATION AND CONSULTANT SELECTION PROCESS ......................................................................... 18
6.1 INITIAL SCREENING ................................................................................................................................... 18
6.2 EVALUATION ACTIVITIES ........................................................................................................................... 18
6.3 DEMONSTRATIONS/ INTERVIEWS ............................................................................................................... 18
6.4 REFERENCE CHECK EVALUATION ................................................................................................................. 19
6.5 CONSULTANT SELECTION ........................................................................................................................... 19
6.6 BEST AND FINAL OFFER ............................................................................................................................. 19
6.7 LETTER OF INTENT TO AWARD .................................................................................................................... 19
6.8 EXHIBITS A THROUGH H ............................................................................................................................ 20
6.9 NON-DISCLOSURE CONFLICT OF INTEREST .................................................................................................... 20
6.10 PROFESSIONAL SERVICE AGREEMENT .......................................................................................................... 20
6.11 ACKNOWLEDGEMENT OF INSURANCE .......................................................................................................... 20
6.12 ADDENDUM ACKNOWLEDGEMENT .............................................................................................................. 20
6.13 DEBARMENT AND SUSPENSION .................................................................................................................. 21
6.14 PARTICIPATION CLAUSE ............................................................................................................................ 21
6.15 SIGNATURE OF AUTHORITY ........................................................................................................................ 21
6.16 COMPANY REFERENCES............................................................................................................................. 21
6.17 PRICING ................................................................................................................................................. 22
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT .......... 23
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY” ............................................. 24
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED” ..................................................................................... 25
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT ........................................................................................ 26
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM ............................................................... 27
“EXHIBIT F, PARTICIPATION CLAUSE” ......................................................................................................... 28
“EXHIBIT G” SIGNATURE OF AUTHORITY .................................................................................................... 29
“EXHIBIT H” REFERENCES WORKSHEET” ..................................................................................................... 30
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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1. GENERAL INFORMATION
1.1 INTRODUCTION
The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Consultants to submit a Request for
Statement of Qualifications (SOQ) #24/25-501 for Various On-Call Services, in accordance with the Scope of
Services indicated herein. It is the City’s intent to create a qualified Consultants list with multiple Consultants.
Responses to this SOQ are electronic only and no paper submittals will be accepted. Consultants wishing to
submit a response the SOQ, must be registered as a Consultant with the City through Planet Bids. Registration
can be accomplished by visiting the City website at https://www.cityofrc.us/your-government/procurement.
Only those responses received from registered Consultants will be accepted. Responses must be submitted by
the named Consultant that has downloaded the SOQ this information is indicated in the bid system and provides
the ability to tabulate the responses in accordance with the named Consultants. Submitting a response under
a Consultants name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive
and disqualify said response from further consideration.
1.2 DISCREPANCIES OR OMISSIONS
Consultants finding discrepancies or omissions in the SOQ or having any doubts as to the meaning or intent of
any part thereof shall submit such questions or concerns in writing to the applicable Purchasing contact
identified herein in Section 3.1. All questions must be in writing and no responsibility will be accepted for oral
instructions. Addenda issued in correspondence to this SOQ shall be considered a part of this SOQ and shall
become part of any final Contract that may be derived from this SOQ.
1.3 CONTINGENCIES
This SOQ should not be considered as a contract to purchase goods or services but is a Request for a Statement
of Qualifications in accordance with the terms and conditions herein and will not necessarily give rise to a
Contract. However, SOQ responses should be as detailed and complete as possible to facilitate the formation
of a contract based on the SOQ response(s) that are pursued should the City decide to do so.
Completion of this SOQ form and its associated appendices are a requirement. Failure to do so may disqualify
your SOQ response submittal. Consultants must submit signed SOQ responses by the due date and time as
specified herein. Consultants will be considered non-responsive if the above requirements are not submitted
as requested.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this SOQ and
any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the
requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City
has accepted the work in writing and has made final payment, unless sooner terminated by written agreement
signed by both parties.
1.4 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to the SOQ solicitation will become the property of the City and will be
returned only at the City option and at the expense of the Consultant submitting the SOQ response. A copy of
the SOQ response will be retained for official files and become a public record. Any material that a Consultant
considers as confidential but does not meet the disclosure exemption requirements of the California Public
Records Act should not be included in the Consultant’s SOQ response as it may be made available to the public.
If a Consultant’s SOQ response contains material noted or marked as confidential and/or proprietary that, in
the City sole opinion, meets the disclosure exemption requirements, then that information will not be disclosed
pursuant to a written request for public documents. If the City does not consider such material to be exempt
from disclosure, the material may be made available to the public, regardless of the notation or markings. If a
Consultant is unsure if its confidential and/or proprietary material meets disclosure exemption requirements,
then it should not include such information in its SOQ response because such information may be disclosed to
the public.
1.5 KNOWLEDGE OF REQUIREMENTS
The Consultants shall carefully review all documents referenced and made a part of the solicitation document
to ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the SOQ response. Failure to examine any documents or instructions will be at the
Consultant’s sole risk.
Consultants shall be responsible for knowledge of all items and conditions contained in their SOQ responses and
in this SOQ, including any City issued clarifications, modifications, amendments, or addenda. The City will
provide notice of any changes and clarifications to perspective Consultants by way of addenda to Planet Bids;
however, it is the Consultant’s responsibility to ascertain that the SOQ response includes all addenda issued
prior to the SOQ due date.
1.6 RESERVATION OF RIGHTS
The issuance of this SOQ does not constitute an agreement by the City that any contract will be entered by the
City. The City expressly reserves the right at any time to:
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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• Waive or correct any defect or informality in any response, SOQ, or SOQ procedure.
• Reject any or all SOQs.
• Reissue a Request for SOQs.
• Prior to submission deadline for SOQs, modify all or any portion of the selection procedures, including
deadlines for accepting responses, the specifications or requirements for any materials, equipment, or
services to be provided under this SOQ, or the requirements for contents or format of the SOQs.
• The City recognizes that price is only one of several criteria to be used in judging a product or service,
and the City is not legally bound to accept the lowest SOQ response.
• The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any
or all responsive and responsible Consultants who submit SOQ responses.
• Procure any materials, equipment or services specified in this SOQ by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Consultant’s place of business prior to award or at any time
during the contract term or any extension thereof, to determine the Consultant’s capabilities and
qualifications.
1.7 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section
6253. (a) Public records are open to inspection at all times during the office hours of the state or local agency
and every person has a right to inspect any public record, except as hereafter provided. Any reasonably
segregable portion of a record shall be available for inspection by any person requesting the record after
deletion of the portions that are exempted by law.
An SOQ in its entirety shall not be considered confidential and proprietary. Notwithstanding the foregoing,
companies are hereby notified that any and all materials submitted in response to this SOQ are subject to
California's Public Records Act. The City's receipt, review, evaluation or any other act or omission concerning
any such information shall not create an acceptance by the City or any obligation or duty to prevent the
disclosure of any such information except as required by Government Code Section 6253. Companies who
submit information they believe should be exempt from disclosure under the Public Records Act shall clearly
mark each document as confidential, proprietary, or exempt, and state the legal basis for the exemption with
supporting citations to the California Code. Pursuant to California Law, if the information is requested under the
Public Records Act, the City shall make a final determination if any exemption actually exists for the City to deny
the request and prevent disclosure. The City will withhold such information from public disclosure under the
Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
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1.8 PERFORMANCE PERIOD
It is the City’s intent to award on-call contracts for the Scope of Services listed in this RFQ. The period of award
shall be five (5) years, with up to two (2) additional one-year options to be awarded at the sole discretion of the
City upon satisfactory performance of previous work as determined by City staff.
2. MINIMUM REQUIREMENTS
2.1 Business License
Selected Consultants awarded a contract shall be required to obtain a Rancho Cucamonga Business License no
later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected
Consultants must possess and maintain all appropriate licenses/certifications necessary in the performance of
duties required under this SOQ and will provide copies of licenses/certifications immediately upon request
throughout the term of the Contract.
2.2 Prevailing Wages
Where labor is required for a public work as a part of any requirement covered by this SOQ, pursuant to the
provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected
Consultants(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an
exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code
§ 1720(c)(1), (5); 42 USC § 5310(a). However, the City makes no representations in this SOQ that such an
exemption will apply or that prevailing wages will not be required for a scope of work covered by this SOQ.
2.3 Employee Conduct
All Consultants personnel must observe all City regulations in effect at the location where the Services are being
conducted. While on City property, the Consultant’s personnel shall be subject to oversight by City staff. Under
no circumstances shall the Consultant’s or Consultant’s sub-contractor personnel be deemed as employees of
the City. Consultants or Consultant’s subcontractor personnel shall not represent themselves to be employees
of the City.
Consultant’s personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City and City employees. The Consultant’s personnel shall be required
to work in a pleasant and professional manner with City employees, outside Consultants, and the public.
Nothing contained in this SOQ shall be construed as granting the Consultants the sole right to supply personal
or contractual services required by the City or without the proper City approval and the issuance of a Purchase
Order.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 9 of 30
2.4 REPRESENTATIVES
Should a selected Consultants require the services of a subconsultant to complete the Scope of Services
indicated in this SOQ, the awarded Consultants will not assign, transfer, convey or otherwise dispose of the
contract or its right, title, or interest in or to the same, or any part thereof. Any attempt by the awarded
Consultants to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be
null, void and of no effect.
The awarded Consultants shall be solely responsible for the satisfactory work performance of all personnel
engaged in performing the Services including Consultants subcontractor. All Services shall be performed by the
awarded Consultants or under the awarded Consultant’s direct supervision, and all personnel shall possess the
qualifications, permits, and licenses required by state and local law to perform such services.
The awarded Consultants shall be responsible for payment of all employees’ and subcontractors’ wages and
benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation,
unemployment insurance, and Social Security. By its execution of this Agreement, Consultants certifies that it
is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Consultants, the City may take the following actions which shall include but not be
limited to; cancellation of any purchase order, procurement of the articles or service from other sources and
may deduct from unpaid balance due to the Consultants, or may bill for excess costs so paid, and the prices paid
by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding
of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or
Consultants for delivery, which do not meet specifications, will be for the account of the Consultants.
City Representative:
For the purposes of this Agreement, the contract administrator and City ’s representative shall be Marlena
Perez, Principal Engineer, or such other person as designated in writing by City (“City ’s Representative”). It shall
be the Consultant’s responsibility to assure that City ’s Representative is kept informed of the progress of the
performance of the services, and the Consultants shall refer any decisions that must be made by City to the City
Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the
approval of the City Representative.
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City of Rancho Cucamonga
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Consultants Representative:
The response to this SOQ shall designate the representative of the Consultants authorized to act in its behalf
with respect to the services specified herein and make all decisions in connection therewith (“Consultant’s
Representative”). It is expressly understood that the experience, knowledge, capability, and reputation of the
Consultant’s Representative will be a substantial inducement for City to enter into an Agreement with the
Consultants. Therefore, the Consultant’s Representative shall be responsible during the term of any Agreement
for directing all activities of consultants and devoting enough time to personally supervise the services
hereunder. The successful Consultants may not change the Consultant’s Representative without the prior
written approval of City ’s Representative.
3. SOQ DELIVERY AND SCHEDULE OF EVENTS
Complete SOQ responses must be received electronically via Planet Bids prior to the due date and time specified
in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events
Event Description Date & Time
Post SOQ November 18, 2024
Questions Due December 4, 2024, by 3:00 pm
Addendum Issued December 12, 2024
SOQ Response Due Date January 6, 2024, by 9:00 am
(The City reserves the right to change schedule of events without prior notice or responsibility to Consultant.)
3.1 Questions and Clarifications
All questions or clarification requests must be submitted directly through the City’s bid system no later than the
due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in
the form of an Addendum and will be posted for download from the City’s bid system in accordance with the
above “Schedule of Events”.
From the issuance date of this SOQ until a Consultant is awarded, Consultants are not permitted to communicate
with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or
site visits, except at the direction of Ruth Cain, Procurement Manager, the designated representative of the City
of Rancho Cucamonga.
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City of Rancho Cucamonga
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4. SOQ SUBMISSION REQUIREMENTS AND RESPONSE FORMAT
Completion of this SOQ and its associated Exhibits are a requirement. To be considered responsive and evaluate
SOQ responses fairly and completely Consultants must comply with the format and submission requirements
set out in this SOQ, and provide all information requested. Failure to comply with the instruction indicated
herein or any part of this SOQ will deem said SOQ response as non-responsive and will not receive further
consideration in the evaluation process.
If only one SOQ response is received, the City reserves the right to discard the response, re-bid or proceed with
an SOQ review and negotiations.
SOQ responses are due on the date and time indicated in the above schedule of events. Submittals shall be
submitted electronically via Planet Bids; no paper SOQ responses will be accepted. SOQ responses must include
the information required by this SOQ.
The City has streamlined its various on-call disciplines into one SOQ. Consultants have the option to submit a
response for one or multiple disciplines. Please review the detailed response submittal instructions below. Titled
tabs have been created in the bid system for section responses. Sections are to be submitted separately unless
otherwise instructed. Please submit responses for the following sections to the associated section response
type tab in Planet Bids:
• Sections 4.1 through 4.8 – These sections shall be compiled as one document with a title sheet
separating each numbered section. Submit under the Response File tab.
• Section 5.1 Surveying and Mapping – Submit under the Section 5.1 tab.
• Section 5.2 Geotechnical Engineering and Material Sampling/Testing – Submit under the Section 5.2
tab.
• Section 5.3 General Civil Engineering – Submit under the Section 5.3 tab.
• Section 5.4 Traffic Engineering and Transportation Planning – Submit under the Section 5.4 tab.
• Section 5.5 Construction Management and Inspection – Submit under the Section 5.5 tab.
• Section 5.6 Development Plan Check – Submit under the Section 5.6 tab.
• Section 5.7 Architectural Engineering – Submit under the Section 5.7 tab.
• Section 5.8 Landscape Architecture – Submit under the Section 5.8 tab.
• Section 5.9 Right of Way Coordination – Submit under the Section 5.9 tab.
4.1 COVER LETTER / INTRODUCTION
SOQ responses must include the complete name and address of the Consultant and the name, email address,
and telephone number of the contact person regarding the SOQ response. A signature by an authorized
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City of Rancho Cucamonga
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representative must be included on each SOQ response. Said signature will be considered confirmation of the
Consultants ability and willingness to comply with all provisions stated herein.
4.2 TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your SOQ response. This
section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers.
4.3 EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Consultant’s SOQ response to provide
the Evaluation Committee with a broad understanding of the Consultant’s approach, qualifications, experience,
and availability of staff in terms of workload, current or ongoing projects.
4.4 FIRM EXPERIENCE/QUALIFICATIONS
The Consultant shall demonstrate the Consultant’s qualifications, experience, expertise, and capability to
perform the requirements of this SOQ. The Consultant shall provide a minimum of 6 representative projects
that have been completed within the last five years, including a contact person (including name, title, phone
number and email) at the agency for whom the work was completed. Each experience shall include a brief
description of the scope performed, the years of the work, and the team members involved.
Consultants shall provide a brief history of your firm, including the number of years in business, office locations,
specifically the address of offices located within the State of California. State whether your organization is an
individual proprietorship, partnership, corporation, or private nonprofit organization, and the date your
company was formed or incorporated.
4.5 THIRD-PARTY / SUBCONTRACTORS
If the Consultants intends to subcontract any of the services, provide a detailed list of any subcontractors,
partners, or third-party Consultants who will be involved in the implementation of the proposed services
including but not limited to:
• Description of the Consultant’s experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references names, addresses, and
telephone numbers, for products and services like those described in this SOQ,
• Describe the specific role of each.
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Various On-Call Services
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4.6 STAFF RESUMES AND ORGANIZATION CHART
An organization chart shall be submitted identifying the staff available to perform the scope of services. The
organization chart shall identify the Consultant’s Representative, key personnel for the contract and any
subconsultants.
Submit the resumes of the key personnel that will be performing the services for the city. Key personnel for
each discipline shall be identified on the proposed team organization chart. Should any of the key personnel
become unavailable, the Consultant must submit a written request for substitution of this personnel with
another party of equal competence for City approval. The Consultant shall provide experienced and licensed
personnel, equipment, and facilities to perform the services outlined in this RFQ. All work shall be performed
by personnel with the appropriate license registered in registered in the State of California. All surveys, reports,
plans, specifications, and cost estimates shall be signed and sealed by the licensed professional.
Submit the resumes of the individuals who will be performing the services for the city. Resumes shall be
formatted in the following order:
• Role within On-Call.
• Length of time with the Company.
• Licenses, registrations, and certifications as required by law to perform the services described in the
Scope of Services herein.
• Educational background: technical training, education and experience of employees who would be
assigned to perform the services.
• Work history on similar or like projects with the other municipalities.
4.7 PROJECT MANAGEMENT APPROACH
Consultant shall describe how the firm intends to manage the aspects of the work to be performed, including
overall project management approach and methodology, quality, cost and schedule control procedures,
project tracking and performance monitoring procedures, and project progress reporting procedures.
5. DISCIPLINES AND APPLCABLE SCOPE OF SERVICES
Consultants shall provide experienced and licensed personnel, equipment, and facilities to perform the
following tasks. All work shall be performed by personnel with the appropriate license registered in registered
in the State of California. All surveys, reports, plans, specifications, and cost estimates shall be signed and sealed
by the licensed professional. Below is a list of anticipated scope of services required within each discipline of
this On-Call Contract, however this list is not exhaustive and other services may be required.
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City of Rancho Cucamonga
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for
Various On-Call Services
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5.1 SURVEY AND MAPPING
Surveying and Mapping services that will be required may include, but not be limited to the following:
• Topographical survey and aerial surveys
• Records of survey
• Legal descriptions and plat maps for right-of-way acquisitions
• Right of way base mapping
• Boundary and control surveys
• Monument perpetuation/preservation including pre- and post-construction records.
• Prepare and file corner records.
• Mark limits of removals
• Construction surveying
• Survey plan checking.
• Prepare and review of tentative tract and a parcel maps and final tract maps and parcel maps.
5.2 GEOTECHNICAL ENGINEERING AND MATERIAL SAMPLING/TESTING
Geotechnical Engineering and Material Sampling/Testing Services that will be required on-call contract may.
include but not be limited to the following:
• Geotechnical, hydrological and groundwater investigations
• Preparation of subsurface reports and recommendations
• Field inspections and material testing
• Laboratory materials testing
• Hazardous materials evaluations and testing
• Preparing Phase 1 and Phase 2 studies
• DTSC coordination and permitting.
• Evaluation of street, storm drain and retaining wall repairs or maintenance.
• Review of asphalt concrete and cement concrete mix designs performed in accordance with ASTM
standards.
5.3 GENERAL CIVIL ENGINEERING
General Civil Engineering Services that will be provided under this on-call contract may include but not be limited
to the following:
• Preliminary planning and cost estimating for various projects.
• Provide project study reports, project reports, value engineering analysis and feasibility studies.
• Hydrology and hydraulic food plain studies, and erosion control plans
• Utility research and investigations, including potholing and Ground Penetrating Radar
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City of Rancho Cucamonga
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for
Various On-Call Services
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• Preparation of plans, technical specifications and cost estimates for various Public Works and Capital
Improvement Projects including but not limited to; streets, bicycle facilities, sidewalks and curb ramps,
storm drains, site plans, highway improvements and trail improvements projects including park
improvements.
• Structural engineering services for bridges and retaining walls including structural observations and
inspections, structural calculations, structural drawings, shoring plans, and technical specifications.
• Landscaping and irrigation design
• Lighting design for streets, parking lots and parking structures
5.4 TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING
Traffic Engineering and Transportation Planning Services that will be provided under this on-call contract may
include but not be limited to the following:
• Preliminary planning and cost estimating for various projects.
• Provide project study reports, project reports, value engineering analysis and feasibility studies.
• Preparation or review traffic engineering reports, traffic impact analysis, traffic signal design plans, and
transportation planning studies or project specific traffic related issues analysis
• Review traffic impact analysis and scoping agreements related to subdivisions or development projects.
• Perform traffic signal warrants, pedestrian studies and other warrants/studies as requested.
• Provide speed data analysis, intersection control studies including multi-way stop sign control.
• Provide traffic signal or alternatives, safety studies, travel time studies and miscellaneous traffic
engineering services.
• Preparation of plans, technical specifications and cost estimates for traffic projects including but not
limited to; traffic signals, signing and striping, signal interconnect, flashing beacons, pedestrian signals,
traffic calming, and temporary traffic control plans.
• Provide traffic signal timing plans and coordination timing studies for new or modified traffic signals.
• Traffic Plan check services including ability to meet a 2-week review for first plan check and a 1-week
review for each subsequent plan check thereafter until plan check review is approved. City may adjust
plan check review timeline on an as needed basis depending on project size.
5.5 CONSTRUCTION MANAGEMENT AND INSPECTION
Construction Management and Inspection Services that will be provided under this on-call contract may include
but not be limited to the following:
• Construction management including but not limited to; contract administration, contract negotiation,
response to RFIs, submittal reviews, shop drawings, construction scheduling, reviewing change orders,
document control, and cost control.
• Develop and manage RFI and submittal logs.
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City of Rancho Cucamonga
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for
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• Coordinate and host pre-construction meeting and progress meetings, including preparation of meeting
minutes.
• DBE/SBE and grant/loan compliance if applicable
• Establish procedures and monitor contractor compliance with federal and state prevailing wage
regulations and requirements.
• Maintain inspection records and reports.
• Perform daily construction observation and inspection ensuring construction conforms to the project
documents and report via City’s inspection software.
• Ensure the jobsite conditions are in compliance with OSHA requirements.
• Coordinate special inspection and material testing with representatives from other agencies if needed.
• Prepare daily journals including a log of laborers and time and materials construction activities.
• Measure the completed work for the purpose of progress payments.
• Liaise between the contractor and City staff.
• Provide required field inspection tools including ability to use City’s inspection software.
• Coordination and management of the services required, including review of the project site,
improvement plans, specifications, and special provisions.
• Provide constructability reviews.
5.6 DEVELOPMENT PLAN CHECK
Development Plan Check Services that will be provided under this on-call contract may include, but not be
limited to, the following:
• Initial plan review will need to determine compliance with City and State codes.
• Provide the City with a monthly plan review status report for all assigned projects.
• Ability to meet a 2-week review for first plan checks and a 1-week review for each subsequent plan check
thereafter until plan check review is approved. City may adjust plan check review timeline on an as
needed basis depending on project size.
• Map and Improvement plan check review will require a California Licensed Professional Land Surveyor
to stamp and/or seal necessary documents.
5.7 ARCHITECTURAL ENGINEERING
Architectural Engineering Design Services that will be provided under this on-call contract may include, but not
be limited to, the following:
• Preliminary architectural design including planning and cost estimating.
• Preparation of plans, technical specifications and cost estimates for new structures or modifications of
existing structures
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City of Rancho Cucamonga
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for
Various On-Call Services
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• Prepare sketches, renderings and materials boards providing alternative architectural concepts and
designs.
• Prepare 2D and 3D models, sketches, renderings and elevation drawings of proposed architectural
designs and treatments.
• Review for conformance with ADA and required standards.
• Preparation of permit applications to the Planning and Building Departments
• Architectural construction support services and prepare record drawings.
5.8 LANDSCAPE ARCHITECTURE
Landscape Architecture Services that will be provided under this on-call contract may include, but not be limited
to, the following:
• Provie landscape planning and design services for new facilities or modifications to existing facilities
• Perform preliminary siting, grading, and landscaping layouts.
• Conduct site and field investigations to verify locations of existing and proposed facilities.
• Prepare sketches, renderings, and materials boards providing alternative landscaping concepts or
options.
• Prepare construction drawings, technical specifications, and cost estimates for Landscape Architecture
Projects
• Irrigation design including preparation of plans, specifications, and cost estimates.
• Provide landscaping construction support services including preparation of record drawings.
5.9 RIGHT OF WAY COORDINATION
Right of Way Coordination Services that will be provided under this on-call contract may include, but not be
limited to, the following:
• Negotiations with property owners for the purchase of right of way
• Adherence to Caltrans Right of Way Manual for all standards and operating procedures including
completion of Caltrans Right of Way Certification
• Prepare all written correspondence, offer packages.
• Escrow coordination.
• Administration of right of way related contracts (for both state and federally funded projects) including
but not limited to, appraisals, negotiations, preparation of offer packages, and signature coordination.
• Relocation services
• Provide preliminary title reports.
• Provide or review loss of business goodwill appraisal.
• Notary services for the signing and acquisition documents
• Condemnation support
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City of Rancho Cucamonga
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• Eminent domain support
• Provide title and escrow services.
• Coordinate and provide support or information to City Legal staff, if required
• Prepare and secure agreements for Possession and Use, Right of Entry, and license or permits form
property owners.
• Prepare and maintain a schedule of major activities and milestones.
• Represent the City at Planning Commission meetings, City Council meetings or legal proceedings, if
required
6. EVALUATION AND CONSULTANT SELECTION PROCESS
6.1 INITIAL SCREENING
All SOQ responses will undergo an initial review to determine responsiveness to the instructions herein. Those
SOQ responses initially determined to be responsive by meeting the SOQ requirement as indicated herein will
proceed to the next phase of the evaluation process.
6.2 EVALUATION ACTIVITIES
SOQ responses deemed as having met the standard requirements indicated herein are evaluated by an
Evaluation Committee. The SOQ submittals are scored and assigned a ranking of zero (0) through ten (10), ten
being the highest possible score.
The following evaluation criteria and percentages have been assigned to each of the on-call disciplines for the
purposes of evaluation and scoring each SOQ response:
Evaluation Criteria (By Discipline)
Criteria Description Assigned Percentage
Conformance to the Specified RFQ Format 10
Company Expertise and Experience 30
Quality of Project Management Administration Approach 25
Project Team Experience 35
6.3 DEMONSTRATIONS/ INTERVIEWS
Upon completion of the SOQ evaluations and data analysis, and only, if necessary, selected top ranked
Consultants will be provided an opportunity to interview and conduct a presentation to further expand on their
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City of Rancho Cucamonga
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SOQ response(s). Consultant interviews/demonstrations are scored and assigned a ranking of zero (0) through
ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as
stated within the SOQ.
6.4 REFERENCE CHECK EVALUATION
The City may elect to conduct reference checks in lieu of interviews as the final selection criteria. The reference
checks will be conducted by phone with the information being scribed or conducted by a written form,
submitted to the Consultant’s reference contact. Reference contacts will be asked several predetermined
questions for response and to provide a score from zero (0) to ten (10), ten being the highest. Scores are then
tabulated and added to the spreadsheet with the criteria scores. It is imperative that Consultants provide up to
date and accurate information regarding contact information for reference checks. All scores are then tabulated
into the final Consultant ranking.
6.5 CONSULTANT SELECTION
The final Consultant selection is based on which Consultants are the most responsive, meeting the City’s
requirements and offering the best value to the city.
The City may conduct negotiations with several Consultants simultaneously. The City may also negotiate
contract terms with the selected Consultants prior to award. The City, at its sole discretion, reserves the right,
unless otherwise stated, to accept or reject all or any SOQ responses, or any part thereof, either separately or
to waive any informality and to split or make the award in any manner determined to be in the best interest of
the City.
6.6 BEST AND FINAL OFFER
The City reserves the right to conduct pre-award discussions and/or pre-contract negotiations with all or only
top ranked Consultants. At the conclusion of the evaluation processes, the City will request a Best and Final
Offer to be submitted from the finalists.
6.7 LETTER OF INTENT TO AWARD
After a final Consultant selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all
participating, responsive Consultants. Negotiations shall be confidential and not subject to disclosure to
competing Consultants unless an agreement is reached. If contract negotiations cannot be concluded
successfully, City may negotiate a contract with the next highest scoring Consultant or withdraw the SOQ
entirely.
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City of Rancho Cucamonga
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6.8 EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.
Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet
Bids system under the Response Types, Exhibits A – G, H. Failure to comply with this instruction will deem your
SOQ submittal as non-responsive.
6.9 NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the city. A signed
“Conflict of Interest and Non-Disclosure Agreement, Exhibit A” included herein must be submitted under the
Non-Disclosure tab.
6.10 PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Consultant will be required to
enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City’s
bid system for review. All requirements of said PSA must be completed by the successful Consultant and signed
by both applicable parties prior to any services being rendered. This SOQ sets forth some of the general
provisions which may be included in the final PSA. In submitting a response to this SOQ, Consultant will be
deemed to have agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services
Agreement Exceptions Summary” and the City agrees to either accept the objection or deviation or change the
PSA language in writing. Failure to raise any objections at the time of this SOQ response submittal will result in
a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception
Summary must be submitted in Planet Bids system under the Response Types tab Exhibits A – G.
6.11 ACKNOWLEDGEMENT OF INSURANCE
Consultants must meet all insurance requirements as outlined in the Professional Services Agreement. Ability
to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of
Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The
awarded Consultant will be responsible for providing the required Certificates of Insurance and must be the
Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded
Consultant, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the
Planet Bid Response Types, Exhibits A – G.
6.12 ADDENDUM ACKNOWLEDGEMENT
The Consultant shall hereby acknowledge they have received all posted Addendums, if any. It is the Consultant’s
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this SOQ shall be considered a part of this SOQ and shall become
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City of Rancho Cucamonga
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part of any final Contract that may be derived from this SOQ. Consultants must indicate their acknowledgement
of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted
under the Planet Bid Response Types, Exhibits A – G.
6.13 DEBARMENT AND SUSPENSION
Bidding Consultants must verify by way of signature to “Exhibit E, Consultant Certification Form” that they are
not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with
the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and
12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed subcontractors are
tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid
Response Types, Exhibits A – G.
6.14 PARTICIPATION CLAUSE
Consultants shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet.
Bids Response Types, Exhibits A – G. This will indicate a consultants’ agreement to or not to allow other entities.
to utilize the SOQ response and awarded contract as a piggyback option.
6.15 SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.
Unsigned SOQ responses will not be accepted. The Signature of Authority declares that the Consultant has
carefully examined the instruction indicated herein including all terms and condition and specifications, and
hereby proposes and agrees, if the Consultants SOQ response is accepted, Consultant agrees to furnish all
material in accordance with the instruction and specifications in the time and manner prescribed for the unit
cost amounts set forth in the Consultants SOQ response.
6.16 COMPANY REFERENCES
Provide a minimum of three (3) references for each discipline you are interested in. If a reference is included for
multiple disciplines, please indicate that on the reference worksheet under the description of services section.
The references must be agencies in California that your company has conducted comparable or like services.
Preferred references should be current customer within the past three (3) years.
Exhibit H, Reference Worksheet, must be complete and uploaded into the Planet Bid system under the
“Response Type” section identified as “Exhibit H”. While the Reference Worksheet accompanies your SOQ
response it is not to be discussed in any other area of the SOQ response other than the “Response Type, Exhibit
H” in Planet Bids. Failure to comply with the instruction will determine the Consultants SOQ response as non-
responsive and be eliminated from proceeding any further in the process.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 22 of 30
6.17 PRICING
There is no pricing / cost element included in this SOQ. The SOQ review and Consultant Interview/Presentations
(if necessary) will produce a list of qualified Consultants that will then be requested to submit their cost sheets
for each submitted response. Pricing should not be discussed anywhere in any responses submitted at this time
including samples of other pricing scenarios for sample or other projects. Failure to comply with required format
and/or instruction will cause Consultants SOQ response to be considered as non-responsive and be eliminated
from proceeding any further in the process.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 23 of 30
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants.
I do not have specific knowledge of confidential information regarding SOQ responses received in response to
the Request for Statement of Qualifications (SOQ) #24/25-501 Various On-Call Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
SOQ response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any SOQ
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 24 of 30
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 25 of 30
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications
(“SOQ”) #24/25-501 for Various On-Call Services have been read and understood and that our Vendors is able
to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 26 of 30
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT
The Consultants hereby acknowledges the following Addenda Number(s) to this SOQ have been received, if any.
Consultants understands failure to acknowledge any addenda issued may cause the SOQ response to be
considered non-responsive. It is the Consultants’ responsibility to log into the Bid System to identify and
download the number of addenda that have been posted.
• __________________
• __________________
• __________________
• __________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 27 of 30
“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither _____________________________ (Consultant) nor any of its proposed subcontractors
are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 28 of 30
“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the city is not an agent, partner
or representative of these agencies and is not obligated or liable for any action of debts that may arise out of
such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of
its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 29 of 30
“EXHIBIT G” SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this SOQ response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following SOQ response.
THE CONSULTANTS IN SUBMITTING THIS SOQ RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO
DO SO MAY DEEM YOUR SOQ RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 30 of 30
“EXHIBIT H” REFERENCES WORKSHEET”
This Exhibit must be complete and uploaded into the Planet Bid system under the applicable Response Type,
section identified as “Exhibit H”” section. Provide a minimum of three (3) clients for each discipline you are
interested in. If a reference is included for multiple disciplines, please indicate that on the worksheet below
under the description of services section. The references must be agencies in California that your company has
conducted comparable or like services within the past three (3) years. Please make the copies of the table below
to provide additional reference information for multiple disciplines if necessary. Please verify accuracy of
contact information.
Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibit H.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
Addendum No. 001
Request for Statement of Qualifications (SOQ) #24/25-501
For
Various On-Call Services
December 12, 2024
Re: Consultant Questions/Answers/Clarifications
Ladies and Gentlemen:
This Addendum will address questions and clarification requests as submitted by Consultants.
Only those questions submitted in writing are being addressed and can be found in the below
table.
The RFP response due date and time is being extended to January 13, 2025, by 9:00 am.
If there are any questions regarding this Addendum, please contact me at (909) 774-2500
Sincerely,
Ruth Cain, Procurement Manager
City of Rancho Cucamonga
Procurement Division
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 2 of 11
Question(s) / Clarification(s) Answer(s) / Comment(s)
1
Please clarify if the reference information
requested in Section 4 should be included
with the 6 projects requested. Considering
that Exhibit H, Reference Worksheet, states
that it is not to be discussed in any other
area of the SOQ response other than the
“Response Type, Exhibit H” in Planet Bids.
Failure to comply with the instruction will
determine the Consultants SOQ response as
non-responsive and be eliminated from
proceeding any further in the process.
Yes, the references requested under Section
4 for the 6 projects should be included for City
awareness. However, the City will only
contact the references formally provided
under Exhibit H as part of the reference
checks for this RFQ.
2
Could the City please clarify if all categories
should be combined and submitted as one
Response File and also submitted separately
under their respective category tabs? Please
clarify if reference information should be
included with the 6 projects requested.
Considering that Exhibit H, Reference
Worksheet, must be complete and
uploaded into the Planet Bid system under
the “Response Type” section identified as
“Exhibit H”. While the Reference Worksheet
accompanies your SOQ response it is not to
be discussed in any other area of the SOQ
response other than the “Response Type,
Exhibit H” in Planet Bids. Failure to comply
with the instruction will determine the
Consultants SOQ response as non-
responsive and be eliminated from
proceeding any further in the process.
Sections 4.1 to 4.7 should be combined and
submitted as one response file. Individual
responses and files with the scope of services
for each discipline shall be submitted under
the appropriate category in Section 5.5 for
the disciplines that you are proposing on.
See response to Question 1 regarding the
references.
3
Please clarify if reference information
should be included with the 6 projects
requested. Considering that Exhibit H,
Reference Worksheet, must be complete
and uploaded into the Planet Bid system
under the “Response Type” section
identified as “Exhibit H”. While the
Reference Worksheet accompanies your
See response to Question 1.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 3 of 11
SOQ response it is not to be discussed in any
other area of the SOQ response other than
the “Response Type, Exhibit H” in Planet
Bids. Failure to comply with the instruction
will determine the Consultants SOQ
response as non-responsive and be
eliminated from proceeding any further in
the process.
4 Does the City want resumes for our
proposed sub-consultants?
Yes, submit resumes for key personnel,
including subconsultants as necessary.
5
Section 4. SOQ Submission Requirements
and Response Format lays out that a single
document for Sections 4.1 through 4.8 must
be submitted as the "Response File." There
is no Section 4.8. Is this section missing from
the RFQ? Additionally, what does the City
want submitted as the separate Section 5
tabs? Can this be clarified so that we make
sure we are compliant?
There is no Section 4.8, only sections 4.1-4.7
are required to be submitted.
Quals, resumes, and the org chart submitted
within Sections 4.1-4.7 should be
representative of all disciplines you are
proposing on. Only the description of the
offered scope of services for each discipline
that you are proposing on should be
submitted as separate tabs under Section 5.
6
Due to the holidays and there being several
pursuits due at the same time, can you
please extend the deadline by one week, to
January 13?
Yes, the deadline will be extended until
January 13, 2025.
7 What is the maximum dollar amount of the
contract (annually/or life of contract)?
The initial contract award (over the life of the
contract) will be $1 Million for each selected
consultant. However, there is no guarantee of
work or compensation, and the City reserves
the right to increase or decrease this limit if
needed.
8
How many firms is the City looking to award
for each of the listed disciplines on page 11
?
The City does not have a number of
consultants set for each discipline but is
looking to award to multiple consultants for
each category provided that they meet the
requirements of the RFQ and that their
reference checks are in good standing.
9 Is there a page count limit, and if so what
does not count towards it?
There is no page count limit.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 4 of 11
10 How many firms does the City intend to
select for each discipline?
See response to Question 8.
11
On Page 11, it states that firms should
submit items under the tab for their
respective discipline. For example, what
information should be included in Section
5.5?
See response to Question 5.
12
On Page 11, it states that Sections 4.1
through 4.8 should be submitted under the
Response File tab. What information should
be listed in Section 4.8?
Please see answer to Question 5.
13
Please confirm to whom at the City the
cover letter by the Consultant should be
addressed to?
Marlena Perez
14
Could the City please clarify if Section 5.6
Development Plan Check pertains to
Engineering, Building and Safety, Planning
Review, or all three?
The Development Plan Check only pertains to
Engineering. Building and Safety and Planning
Review are under different on-call contracts
at the City.
15
Section 4 of the RFP states that the response
file will be comprised of information
discussed in sections 4.1 through 4.8.
However, when the section requirements
are broken down there are only sections 4.1
through 4.7. Is there a requirement for
section 4.8 or was that a typo?
Please see answer to Question 5.
16
Exhibit "A" - There are five lines to be filled
on the Exhibit. It is understood that the first
line would be the printed name of the
"Consultant's Representative" as defined on
Page 10 of the Request for Statement of
Qualifications. The fourth line will be the
signature of the Consultant's
Representative, and the fifth line will be the
date of signature of the Consultant's
Representative. Please indicate as to what
information needs to be presented on the
second (Relationship to the City) and the
third line (Relationship to the Consultant).
Print name, indicate what your relationship
to the City is, i.e. current vendor, related to
any City staff….. or none, indicate what your
relationship is to the Consultant are you an
owner, related to staff….. or none, sign and
date
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 5 of 11
17
Exhibits "A" through "H", inclusive - It is
understood that Exhibits "A" through "H",
inclusive will need to be provided by the
consultant submitting the Statement of
Qualifications - Would submittal of any of
said Exhibits be required by any of the sub-
consultants that the consultant may retain
as part of the consultant's team? If so,
please indicate which Exhibit(s).
Exhibits A through G are only required for the
prime consultant. Exhibit H needs to be
provided for the prime and subconsultants.
18
On Page 16 of 30 - Section 5.6 - Last bullet
point - What will be the seal and signature
requirements of the professional engineers
who will be reviewing improvement plans
during the initial plan check period and
when the plans have received the seal and
signature of the professional engineers in
charge of preparation of the improvement
plans?
Improvement plans shall be reviewed by or
under the supervision of a California Licensed
Professional Engineer.
19
On Page 16 of 30 - Section 5.6 - Last bullet
point - Will the seal and signature of a
Professional Land Surveyor licensed in the
State of California or alternatively the seal
and signature of a Registered Civil Engineer
in the State of California authorized to
practice survey be required under the City
Surveyor's Statement on final tract and
parcel maps?
The last bullet point from Section 5.6 will be
removed and this task will be part of a
separate Proposal Request.
20
On Page 16 of 30 - Section 5.6 - Last bullet
point - It is understood that map review
services and review of legal descriptions and
plats will be conducted by a Professional
Land Surveyor licensed in the State of
California or a Registered Civil Engineer in
the State of California authorized to practice
survey. It is understood that the review of
improvement plans will be conducted by
registered professional engineers in the
State of California. Please clarify/ confirm.
See response to Questions 18 and 19.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 6 of 11
21
On Page 16 of 30 - Section 5.6 - Last bullet
point - Will the review of the final tract maps
and parcel maps be conducted by the
Development Plan Check consultant
selected for Section 5.6 functions, or will the
review of the final tract maps and parcel
maps be conducted by the Survey and
Mapping consultant selected for Section 5.1
functions? The final tract maps and parcel
maps, under City Surveyor's Statement,
require the signature of a Professional Land
Surveyor licensed in the State of California
or the signature of a Registered Civil
Engineer in the State of California
authorized to practice survey. Will the
signatures under City Surveyor's Statement
be made by the Development Plan Check
consultant selected under Section 5.6 or will
it be made by the Survey and Mapping
consultant selected for Section 5.1
functions?
Neither the consultant selected for 5.1 or 5.6.
This task will be revised to only include
“prepare tentative and final tract and parcel
maps.” See response to Question 19.
22
On Page 14 of 30 - Section 5.1 - Last bullet
point - Will the review of the final tract maps
and parcel maps be conducted by the
Survey and Mapping consultant selected for
Section 5.1 functions, or will the review of
the final tract maps and parcel maps be
conducted by the Development Plan Check
consultant selected for Section 5.6
functions? The final tract maps and parcel
maps, under City Surveyor's Statement,
require the signature of a Professional Land
Surveyor licensed in the State of California
or the signature of a Registered Civil
Engineer in the State of California
authorized to practice survey. Will the
signatures under City Surveyor's Statement
be made by the Survey and Mapping
consultant selected for Section 5.1 or will it
be made by the Development Plan Check
See response to Question 21.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 7 of 11
consultant selected under Section 5.6
functions?
23
On Page 11 of 30 - Section 4 - First bullet
point on the page - Sections 4.1 through 4.8
is referenced - Section 4.8 seems to be
missing.
See response to Question 5.
24
Will the City look to choose a variety of
different consultants than in previous
years? In other words, are all firms eligible
even if they have previously held the on call
contract?
Yes, all firms are eligible even if they have not
been on previous on-calls with the City.
25 How many consultants will you select in
each category?
See response to Question 8.
26
Are you able to share how much work was
given out during the past cycle….ie: value of
contracts given / how many projects, etc.
See response to Question 7. The City will not
be providing this information at this time.
However, the number of contracts given to
each consultant under the on-call as it is
based on the total contract value and not the
number of projects.
27 Can you provide a list of consultants who
currently hold the on call in each category?
The City will not be providing this information
at this time.
28
On RFQ page, 4th paragraph it states:
“Please submit responses for the following
sections to the associated section response
type tab in Planet Bids” In the bullet list after
the 4th paragraph it states: • Section 5.1
Surveying and Mapping – Submit under the
Section 5.1 tab. // • Section 5.2
Geotechnical Engineering and Material
Sampling/Testing – Submit under the
Section 5.2 tab. // • Section 5.3 General Civil
Engineering – Submit under the Section 5.3
tab. // • Section 5.4 Traffic Engineering and
Transportation Planning – Submit under the
Section 5.4 tab. // • Section 5.5
Construction Management and Inspection –
Submit under the Section 5.5 tab. // •
Section 5.6 Development Plan Check –
See response to Question 5.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 8 of 11
Submit under the Section 5.6 tab. // •
Section 5.7 Architectural Engineering –
Submit under the Section 5.7 tab. // •
Section 5.8 Landscape Architecture –
Submit under the Section 5.8 tab. // •
Section 5.9 Right of Way Coordination –
Submit under the Section 5.9 tab.” We
understand that we should only add
information for those services we want to
propose on; however, we have reviewed
the text in Section 5. DISCIPLINES AND
APPLCABLE SCOPE OF SERVICES from the
bottom of page 13 to the top of page 18,
and none of the text here seems to ask for
any information. QUESTION. Can you please
explain what, if anything, should be
submitted under the tabs for Section 5.1 to
5.9?
29
On RFQ 12, under 4.4 Firm
Experience/Qualifications that we are to
include in our SOQ it states: “The Consultant
shall demonstrate the Consultant’s
qualifications, experience, expertise, and
capability to perform the requirements of
this SOQ. The Consultant shall provide a
minimum of 6 representative projects that
have been completed within the last five
years, INCLUDING A CONTACT PERSON
(INCLUDING NAME, TITLE, PHONE NUMBER
AND EMAIL) AT THE AGENCY FOR WHOM
THE WORK WAS COMPLETED. EACH
EXPERIENCE SHALL INCLUDE A BRIEF
DESCRIPTION OF THE SCOPE
PERFORMED….” [emphasis in CAPS added]
However, on page 21 of the RFQ it states
“Exhibit H, Reference Worksheet, must be
complete and uploaded into the Planet Bid
system under the “Response Type” section
identified as “Exhibit H”. WHILE THE
REFERENCE WORKSHEET ACCOMPANIES
See response to Question 1.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 9 of 11
YOUR SOQ RESPONSE IT IS NOT TO BE
DISCUSSED IN ANY OTHER AREA OF THE
SOQ RESPONSE other than the “Response
Type, Exhibit H” in Planet Bids. Failure to
comply with the instruction will determine
the Consultants SOQ response as non-
responsive and be eliminated from
proceeding any further in the process.”
[emphasis in CAPS added], and Exhibit H on
page 20 of the RFQ asks for virtually the
same information (name, title, address,
phone number, email, and description of
services) as is requested in section 4.4.
QUESTION. These statements seem to
contradict each other with one asking that
we include project/client contact
information in section 4.4 of our SOQ and
the second saying that reference
information cannot be discussed a
30
On RFQ page, 4th paragraph it states:
“Please submit responses for the following
sections to the associated section response
type tab in Planet Bids: • Sections 4.1
through 4.8 – These sections shall be
compiled as one document with a title sheet
separating each numbered section. Submit
under the Response File tab.” However, the
numbered sections that follow only go up to
4.7. QUESTION. Is this a typo, and it should
read “• Sections 4.1 through 4.7”?
See response to Question 5.
31
The RFP mentioned that Section 4.1 - 4.8
should be submitted under the Response
File tab, should there be a 4.8? I do not see
this section in the RFP.
See response to Question 5.
32
Could you confirm what information you
would like to see in the discipline sections
(ie - include specific quals, resumes, org
chart - or should that all stay in section 4.1-
4.8)?
See response to Question 5.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 10 of 11
33
Our firm is interested in submitting an SOQ
for Discipline and Scope of Services 5.5. Our
firm does perform a majority of the services
provided in 5.5 under this on-call contract,
we do not perform all of them. Do we need
to be able to perform all services listed in
Discipline 5.5 (including those that may be
added), or may we submit the SOQ for the
services we do provide?
No, you do not need to perform all
disciplines, you can submit the SOQ for only
the scope of services you wish to provide.
Only include the scope of work for the
disciplines in Section 5.5 that you want to
perform.
34
How many firms will be selected for the On
Call list? Can you provide us with the current
names of the incumbents of this list.
See responses to Questions 8 and 27.
35
In Section 4.2, the SOQ requests a
comprehensive Table of Contents listing all
materials, exhibits, and supplemental
information. However, the instructions for
Exhibit H specify that it should only be
uploaded in the designated section of the
Planet Bid system and must not be
discussed in any other area of the SOQ
response. Should Exhibit H be included in
the Table of Contents, or should it be
excluded to comply with the restriction
against referencing it outside the
designated area?
All exhibits can be referenced in the TOC.
However, Exhibit H itself should only be
submitted under the portal for Exhibit H on
planet bids.
36
On page 11, Section 4 references Section
4.8; however, there does not appear to be
any additional references to this section
elsewhere in the document. Would you
please confirm if there is an additional
section that should be included for
consideration?
See response to Question 5.
37 Can you confirm whether or not building
inspection services are part of this RFQ?
See response to Question 14.
38
Where can I find the scope of work for
environmental consultants? I could not find
it in the SOQ.
This RFQ does not include environmental
consulting services. The City has a separate
On-Call for environmental services that is
held through the Planning Department.
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
_____________________________________________________________________________________
_____________________________________________________________________________________
Page 11 of 11
39
In section 5.6 Development Plan Check.
What discipline is the City looking for here?
For example, is the City looking to hire
different disciplines such as a landscape
architectural firm to provide plan checking
services for submitted landscape plans?
The primary discipline required for the tasks
listed under section 5.6 is Civil Engineering.
The City is interested in having the ability to
have different disciplines other than Civil
Engineering available, but cannot guarantee
the number of plan checks.
40
Please clarify what information is required
for submittal under the tabs for the Sections
5.1 - 5.9, since the required information
appears to be included in Sections 4.1-4.8?
Please confirm there is no section 4.8 - all as
shown on page 11 of 30 of RFQ..
See response to Question 5.
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PSA with professional liability insurance (Design)
Last Revised: 01/11/2018
Page 17
EXHIBIT B
CONSULTANT PROPOSAL
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City of Rancho Cucamonga
10500 Civic Center
Rancho Cucamonga, CA 91730
3750 University Avenue
Suite 225
Riverside, CA 92501
(951) 274-4800
SOQ #24/25-501 for
Various On-Call Services
City of Rancho Cucamonga
JANUARY 13, 2025
SUBMITTED TO:
SUBMITTED BY:
REQUEST FOR QUALIFICATIONS
#24/25-501
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4.1 Cover Letter/ Introduction
January 13, 2025
Marlena Perez
City of Rancho Cucamonga – Purchasing Division
10500 Civic Center
Rancho Cucamonga, CA 91730
Dear Marlena Perez and Members of the Purchasing Division at the City of Rancho Cucamonga:
At Fehr & Peers, our mission is to “…transform transportation consulting as the most trusted partner in the communities we serve…” Our
focus is to be that trusted partner for the City of Rancho Cucamonga through our local Riverside office. This helps us understand the
issues and needs of the community and better allows us to develop solutions that represent the goals and values of the agency.
Fehr & Peers was founded in 1985. Since that time, we have focused on being the best transportation planning and traffic engineering
firm we can be. To that end, we have enjoyed working closely with the City of Cucamonga (the City) on transportation engineering and
transportation planning projects since 2014. Fehr & Peers is uniquely qualified to continue to support the City with the services given
our extensive experience with the City in that time. Our internal team is composed of the following key staff:
• Myself (Jason Pack, T.E.) as the contract lead and principal overseeing all tasks. I bring 25 years of traffic engineering experience. I
have had the pleasure of working with the City on numerous projects, including on-call traffic engineering services. I also lead our City
of Fontana, City of Lake Elsinore, and City of Beaumont On-Call traffic engineering contracts.
• Delia Votsch, P.E., who has worked on a variety of projects in Rancho Cucamonga including PlanRC, ConnectRC, and multiple EIRs
and traffic studies. Delia brings expertise working with the local travel demand forecasting models and, through her work with SBCTA
and WRCOG, is the region’s expert on SB 743 implementation and mitigation. Delia will serve as TIA and VMT support.
• Claude Strayer, P.E, RSP1 who is Fehr & Peers’s Southern California design discipline lead. He brings more than 16 years of design
experience and has been overseeing our design practice in Southern California for the last six years. Claude will serve as the Signal
Interconnect Lead, QA/QC, and Engineer of Record.
• Baldwin Ngai, who joined Fehr & Peers after spending six years in the Engineering Department at the City of Rancho Cucamonga.
Baldwin implemented the City’s ATMS traffic management system, designed traffic signals and signal timing for the City, oversaw the
operation of the Traffic Management Center, and reviewed both traffic studies and signal design plans on behalf of the City. Baldwin
will serve as the lead for traffic signal plans, traffic control plans, signing and striping plans, and support for interconnect.
Please accept this proposal to assist the City of Rancho Cucamonga for Disciplines and Applicable Scope of Services 5.4 Traffic
Engineering and Transportation Planning. I am the primary contact and authorized representative to sign and negotiate the final
contract for these services.
We look forward to our continued work with the City.
Sincerely,
Jason Pack, TE
Principal-in-Charge and Consultant’s Representative
j.pack@fehrandpeers.com
(949) 308-6312
Subject: Request for Statement of Qualifications #24/25-501 for Various On-Call Services
Fehr & Peers
3750 University Avenue
Suite 225
Riverside, CA 92501
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4.2. Table of Contents
1
4.3 Executive Summary
3
4.4 Firm Qualifications and Experience
8
4.5 Third Party/ Subcontractors
9
4.6 Staff Resumes and Organization Chart
11
4.7 Project Management Approach
14
5.4 Traffic Engineering and Transportation Planning
* Also submitted as a seperate attachment via
PlanetBids
17
Appendix: Resumes
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4.3 Executive Summary
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4.3 Executive Summary
DESCRIPTION OF SERVICES
Fehr & Peers is passionate about transforming transportation
consulting through innovation and creativity. The firm derives
inspiration by partnering with communities to understand and
shape local transportation futures objectively tailored to diverse
needs. Clients trust Fehr & Peers to help them overcome
barriers and uncertainty by combining advanced expertise with
curiosity, humility, and initiative to deliver implementable, data-
driven solutions that reinforce community values. From the most
straightforward to the most complex, team members actively
listen to client and community needs and handle every project
with diligence and focus.
With a focus on innovation, Fehr & Peers differentiates itself
by investing in research and development to anticipate
needs, explore the unknown, and collaboratively imagine
a better future. The company’s culture of applied innovation
generates an appetite for new and better ways of approaching
problems, motivates team members to explore emerging
transportation concepts and mobility trends, and inspires the
development of new analytical tools and techniques.
As the firm grows, a steadfast commitment to inclusive, local,
and long-term community relationships remains central to the
core philosophy. Many of the company’s client relationships
are decades long, built on years of listening, understanding,
collaboration, and successful outcomes. Clients of Fehr & Peers
have appreciated the firm’s long-term commitments to local
communities, trusting the team as their objective partner in
transportation since 1985. Together with the firm’s clients, Fehr
& Peers is motivated by shared success, inclusive partnerships,
and the positive impact the company’s work has on the
communities it serves.
We purposefully maintain a focus on transportation
consulting, serving client needs including the following:
YEAR FOUNDED
FORM OF CORPORATION
OFFICE LOCATIONS AND
NUMBER OF STAFF
1985
39 years in business;
operating in Southern
California since 2005
S-Corporation
395 employees firm-wide
19
branch offices across the USA in WA,
OR, CA, CO, UT, TX, FL and DC
94
employees
in Southern
California
Riverside, CA - 6
Orange County, CA - 17
Los Angeles, CA - 38
Long Beach, CA - 15
San Diego, CA - 18
Sacramento, CA - 21
Roseville, CA - 24
San Jose, CA - 24
San Francisco, CA - 26
Walnut Creek, CA - 80
Oakland, CA - 25
Seattle, WA - 26
Tacoma, WA - 7
Portland, OR - 6
Dallas, TX - 4
Denver, CO - 20
Washington, DC - 10
Orlando, FL - 9
Salt Lake City, UT - 17
›Active Transportation
›Communications &
Engagement
›Safety
›Transportation
Engineering
›Land Use & Transportation
›Climate & Resilience
›Parking
›Data Science
›Transit Planning
›Emerging Technologies
›Equity in Transportation
›Transportation Forecasting
& Operations
›Freight
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WHY CLIENTS HIRE US
Clients hire Fehr & Peers because we provide the right
combination of leading-edge technical skills, high-
quality work, and superior client service. We thrive on
challenging assignments in controversial environments
where complex problems can only be solved by using
state-of-the-practice analytical techniques, developing
innovative, yet practical solutions, and achieving
consensus amid the diverging views of stakeholders.
We often find ourselves called into projects where
others have failed. We consider each potential
assignment carefully, and we only accept those
projects to which we are fully committed and able to
complete successfully. We are committed to meeting
or exceeding our clients expectations through
outstanding service. As part of this commitment, we
regularly perform surveys to assess client satisfaction
and to identify areas of improvement. Based on client
surveys received in the past year, 100% of our clients
would use us again.
Detailed information for Fehr & Peers understanding
of the scope of work and our approach, qualifications,
and experience are located in the following pages of
this statement of qualifications.
Key Staff Location and Availability
Jason Pack, TE
Riverside, CA
Jason’s current assignments include serving as Principal for several On-Call contracts
for the cities of Rancho Cucamonga, Fontana, Beaumont, Lake Elsinore and more. He
also leads business development initiatives for Fehr & Peers Orange County and Inland
Empire offices. Jason has 25% availability for this project.
Delia Vostch, PE
Irvine, CA
Delia’s current assignments include serving as project manager for the City of Rancho
Cucamonga’s Station High Speed Rail and City of Fontana Chaffey College signal
design. She is also the Fehr & Peers Orange County office manager and oversees the
everyday functions for the OC office. Delia has 40% availability for this project.
Claude Strayer, PE, RSP1
San Diego, CA
Claude’s current assignments include providing design services for the City of Irvine
Bikeway Study, the City of Ontario On-Call, and various other On-Calls in the region.
He is the design lead for all of Fehr & Peers Southern California offices and serves as
project manager for projects in San Diego, Los Angeles, and Orange Counties. Claude
has 30% availability for this project.
Baldwin Ngai
Irvine, CA
Baldwin’s current assignments include assisting the City of Rancho Cucamonga with
the Station High Speed Rail and Haven at 26th TIA Projects, and the City of Laguna
Beach’s Comprehensive Safety Action Plan. As a former employee of the City of
Rancho Cucamonga, Baldwin’s intimate and historic knowledge of the City’s processes
will allow him to quickly respond to various project requests. Baldwin has 50%
availability.
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4.4 Firm Experience and Qualifications
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FIRM EXPERIENCE
Fehr & Peers has specialized in providing
transportation planning and engineering services to
public and private sector clients since 1985, including
designing traffic signal systems, preparing traffic
management plans/maintenance of traffic plans,
conducting traffic simulation analyses to optimize
operations, and preparing plans, specifications and
cost estimates. We have been designing traffic signals
and signal systems in Orange County since our first
office opened here over 15 years ago. We have over
80 staff dedicated to design work across California,
including Claude Strayer, who brings over 15 years
of experience. We are locally focused, providing
transportation planning and engineering services to
public and private clients throughout Orange County.
We emphasize the development of creative, cost-
effective, and results-oriented solutions to planning
and design problems associated with all modes
of transportation. By focusing only on traffic and
transportation, we offer specialized experience and
unmatched value to our clients. A detailed graphic
including Fehr & Peers years in business, office
locations, organization, and incorporation are
located in 4.3 Executive Summary.
TRAFFIC ENGINEERING
Many of the tasks outlined in the RFQ are traffic
engineering design related tasks. Since Fehr & Peers
regularly teams with civil engineering firms, we do not
offer traditional civil engineering services. However,
where our understanding and knowledge of traffic
engineering can be useful to the project, we have
created a design practice around those services. This
typically includes: signal design, lighting design, signing
and striping, and roundabout concepts.
Fehr & Peers has unique expertise in providing
transportation engineering services from early
conceptual design through construction documents
and field implementation. We integrate our design
and construction experience with our knowledge
of planning and operations to provide clients with a
unique combination of creative, yet practical solutions
that address the needs of all travel modes. This
comprehensive approach to transportation engineering
is beneficial to clients looking to make cost-effective
decisions and develop biddable projects with minimal
complications during construction.
Our transportation engineering services range from
Conceptual Engineering to Plans, Specifications, and
Estimates (PS&E) to Construction Support.
SPECIALIZED SERVICES
›Traffic Calming Devices
›Intelligent Transportation Systems
›Traffic Signals
›Ramp Metering
›Signal Interconnect Systems
›Bicycle and Pedestrian Signals
›Emergency and Railroad Pre-emption
›Signing
›Pavement Delineation
›Street, Walkway and Bikeway Lighting Systems
›Roundabouts
›Traffic Control/Management Plans
›Complete Streets and Streetscape projects
›Conceptual Engineering feasibility assessments for
all travel modes
›Design-Build projects
Fehr & Peers has created a portfolio of some of our
local design work proximate to the City of Rancho
Cucamonga which can be accessed by clicking the
graphic below. Please note that many of our examples
are specific to the City of Rancho Cucamonga:
4.4 Firm Experience and Qualifications
Click to view our Design Portfolio
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Our design qualifications emphasize the value we
can provide to the City – design efforts where our
understanding of unique transportation issues add
value to the project design. For our other city on-call
efforts, this tends to include signal design, peer review
of other consultant’s signal design, concept design for
roundabouts, and active transportation facility design.
TRANSPORTATION PLANNING
Since our inception in 1985, Fehr & Peers has
developed a strong reputation as a leader in preparing
innovative transportation plans with an emphasis on
integrating land use decisions with transportation
investments. We believe that the most effective
transportation plans are those where transportation
improvements allow people to move freely while also
fostering good urban form and economic development.
We have successfully employed this philosophy
in developing transportation plans and impact
assessments for thousands of clients throughout the
United States and abroad.
Unlike other firms, we internally finance our own
leading-edge research on key topics related to land
use and transportation integration to provide our
clients valuable information and recommendations.
Much of this research centers around quantifying the
effects of various built environment factors on trip
generation and mode choice. This work has been
assembled into our MainStreet tool, which provides
an accurate and comprehensive estimate of trip
generation for both suburban and urban conditions.
Our TDM+ tool quantifies the effects of Transportation
Demand Management (TDM) programs on vehicle
miles traveled, empowering clients to make informed
decisions with respect to their investments. We
have published numerous papers on our research
and are often engaged by agencies such as the U.S.
Environmental Protection Agency and the State
of California to put our work into practice via the
development of improved analysis methods and policy
guidance.
SPECIALIZED SERVICES
›Transportation Elements of Comprehensive,
General, and Specific Plans
›Smart Growth /Mixed-Use Trip Generation (i.e., the
“Ds”)
›Transit-Oriented Developments
›Context-Sensitive Design and Complete Streets
›Intermodal Centers
SPECIALIZED SERVICES CONT’D
›Campus Master Plans
›Entertainment and Special Event Venues
›Transportation Impact Assessments for
environmental clearance documents (including
NEPA, CEQA, and SEPA)
›Impact Fee Programs
›Parking Needs and Financial Analysis
›Shared Parking for mixed-use development
›Site Access and Circulation
›Transportation Demand Management Planning and
Monitoring
›Health Impact Analyses
Outside of our work with the City doing peer review
work, work on the active transportation plan, assisting
with the General Plan, and all of our other work with
the City on a variety of other transportation planning
efforts, we also know all of the local tools utilized for
transportation planning in the County. Specifically,
Fehr & Peers assisted with building the regional
SBTAM travel demand forecasting model. Our
involvement in developing the model has supported
our understanding of what the model does well and
where the model could be improved as it relates to
evaluating projects. Fehr & Peers created the SBCTA
SB 743 Vehicle Miles of Travel (VMT) screening
tool that many consultants utilize to evaluate VMT
impacts. This allows us to understand the supporting
data utilized in VMT assessment and allows us to
understand whether the results from the screening tool
makes sense.
Fehr & Peers SBCTA VMT Screening Tool
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Similar Representative Projects
City of Rancho Cucamonga Peer
Review Services
a) Agency: City of Rancho Cucamonga
b) Contact Person: Jason Welday, Director of
Engineering Services; (949) 424-6369; Jason.
Welday@cityofrc.us
c) Years of Work: 2022 - 2024
d) Team Members Involved: Jason Pack, Delia Votsch,
Claude Strayer, Baldwin Ngai
Fehr & Peers is providing services for conducting or
reviewing VMT assessment and/ or full traffic impact
studies (VMT and level of service (LOS)) as part of the
development review process.
City of Rancho Cucamonga General
Plan Update
a) Agency: City of Rancho Cucamonga
b) Contact Person: Matt Burris, Deputy City Manager;
(951) 801-5350; Matt.burris@cityofrc.us
c) Years of Work: 2020 - 2021
d) Team Members Involved: Jason Pack, Delia Votsch
Fehr & Peers updated the Community Mobility
Element of the award-winning General Plan for the City
of Rancho Cucamonga. The update was based on a
comprehensive analysis of the existing transportation
system serving Rancho Cucamonga, including the
roadway system, commuter rail service, bus service,
pedestrian facilities, bicycle facilities and collision
statistics.
The Mobility Element was developed consistent with
the identified goals and values derived from the City’s
public outreach process. Key elements included
capitalizing on the high-capacity transit investments
occurring in Rancho Cucamonga (Brightline project to
the Rancho Cucamonga Transit Station, tunnel to the
Ontario Airport, and future transit connections to the
Civic Center and beyond).
In addition to updating the Mobility Element, Fehr &
Peers also completed the City’s Emergency Evacuation
study that addressed SB 99 requirements related
to mapping parcels in high-fire severity zones with
only one point of access and addressing AB 747
requirements related to addressing the capacity and
viability of the transportation system under a range of
evacuation scenarios.
Healthy Active Transportation Plan
a) Agency: City of Rancho Cucamonga
b) Contact Person: Clarence de Guzman,
Management Analyst; (909) 774-4024; Clarence.
DeGuzman@cityofrc.us
c) Years of Work: 2022 - 2023
d) Team Members Involved: Jason Pack, Delia Votsch
Fehr & Peers led the team developing a school-
oriented Active Transportation Plan (ATP) for the City
of Rancho Cucamonga. The plan builds on the City’s
award-winning General Plan (also supported by Fehr
& Peers) that identified a robust active transportation
network as part of their layered mobility network.
As part of our work on the ATP, we prioritized
previously planned projects and identified new projects
to complete the citywide active transportation network
with a heavy focus on access to schools. We provided
regular updates to representatives from all school
districts serving the city, hosted a series of workshops
and pop-up outreach events, including facilitated
discussions with youth leaders through the City’s
Annual Teen Summit. The final plan presents a detailed
list of feasible projects with a strong emphasis on near-
term implementation.
Southeast Industrial Area
Environmental Impact Report
a) Agency: City of Rancho Cucamonga
b) Contact Person: Chad Beckstrom, Senior
Environmental Director, Ascent Environmental, Inc.;
(949) 569-9448; chad.beckstrom@ascent.inc
c) Years of Work: 2023 - 2024
d) Team Members Involved: Jason Pack, Delia Votsch
As part of a team, Fehr & Peers assisted the City of
Rancho Cucamonga to prepare the transportation
studies for three properties in the Southeast Industrial
Area for their Draft Environmental Impact Reports.
We evaluated local transportation deficiencies and
evaluated the Project’s VMT using the latest version of
SBTAM consistent with the City of Rancho Cucamonga
Transportation Impact Analysis (TIA) Guidelines.
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Local On-Call Experience
Fehr & Peers provides on-call services for a variety of agencies in Orange County and the Inland Empire. Our
services include those requested in the RFP and relate to the core of what Fehr & Peers does – Traffic Engineering
and Transportation planning.
The following matrix identifies some of our on-call contracts that are active in our local office and notes how those
compare to what is being requested in the RFQ.
Fontana Lake Elsinore Beaumont Eastvale Rancho Cuca-monga
Preliminary planning and cost estimating for various projects
Provide project study reports, project reports, value engineering analysis and feasibility studies
Preparation or review traffic engineering reports, traffic impact analysis, traffic signal design plans, and transportation planning studies or project specific traffic related issues analysis
Review traffic impact analysis and scoping agreements related to subdivisions or development projects
Perform traffic signal warrants, pedestrian studies and other warrants/studies as requested
Provide speed data analysis, intersection control studies including multi-way stop sign control
Provide traffic signal or alternatives, safety studies, travel time studies and miscellaneous traffic engineering services
Preparation of plans, technical specifications and cost estimates for traffic projects including but not limited to; traffic signals, signing and striping, signal interconnect, flashing beacons, pedestrian signals, traffic calming, and temporary traffic control plans
Provide traffic signal timing plans and coordination timing studies for new or modified traffic signals
Traffic Plan check services including ability to meet a 2-week review for first plan check and a 1-week review for each subsequent plan check thereafter until plan check review is approved. City may adjust plan check review timeline on an as needed basis depending on project size
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9th and Vineyard Warehouse
Environmental Impact Report
a) Agency: City of Rancho Cucamonga
b) Contact Person: Susanne Huerta, Senior
Environmental Planner, Rincon Consultants, Inc.; (805)
644-4455; shuerta@rinconconsultants.com
c) Years of Work: 2023 - Ongoing
d) Team Members Involved: Jason Pack, Delia Votsch,
Claude Strayer
As part of a team, Fehr & Peers assisted the City of
Rancho Cucamonga to prepare the transportation
study for their Draft Environmental Impact Report
for the 9th and Vineyard Development Project. Fehr
& Peers updated the project trip generation with
new data and information from the updated Project
description. We also updated the Project traffic
volumes to be used in the air quality/noise analysis and
evaluated the Project’s VMT using the latest version of
SBTAM consistent with the City of Rancho Cucamonga
TIA Guidelines.
El Camino Traffic Impact Analysis
a) Agency: City of Rancho Cucamonga
b) Contact Person: Davie Cowan, Executive Secretary,
Kimley – Horn and Associates, Inc.; (951) 543-9868;
Davie.Cowan@kimley-horn.com
c) Years of Work: 2023 - Ongoing
d) Team Members Involved: Jason Pack, Delia Votsch,
Baldwin Ngai
Fehr & Peers provided trip generation estimates, trip
distribution estimates, trip assignment estimates, and
preliminary estimates. We also developed analyzed
parking demand and prepared a TIA report.
Foothill Lofts Traffic Scoping and
Transportation Impact Analysis
a) Agency: Foothill Lofts LLC
b) Contact Person: Davie C Todd Cadwell, Foothill
Lofts LLC; tcadwell@realmre.com
c) Years of Work: 2023 - 2024
d) Team Members Involved: Jason Pack, Baldwin Ngai
Fehr & Peers provided the traffic scoping memo,
collected traffic counts at the studied intersections to
obtain existing signal timing. Summarized and provided
results of a transportation impact study report.
High Speed Rail Study
a) Agency: City of Rancho Cucamonga
b) Contact Person: Chad Felix, Traffic Engineer; (909)
477-2750; Alberto.Felix@cityofrc.us
c) Years of Work: 2024 - Ongoing
d) Team Members Involved: Jason Pack, Delia Votsch,
Baldwin Ngai
Fehr & Peers is working with Mark Thomas to provide
a traffic analysis on Milliken Avenue with the planned
upcoming High Speed Rail Service. In addition to
looking at traffic operations on Millken Avenue, Fehr
& Peers also estimated trip generation and provided
comments on on-site station access and circulation.
We also prepared concept designs of the proposed
operational improvements on Milliken Avenue, and
Mark Thomas is researching and identifying and
barriers to implementing those improvements and
providing conceptual cost estimates.
Foothill and Haven Roadway Design
a) Agency: City of Rancho Cucamonga
b) Contact Person: Jason Welday, Director of
Engineering Services; (949) 424-6369; Jason.
Welday@cityofrc.us
c) Years of Work: 2022 - 2024
d) Team Members Involved: Jason Pack, Delia Votsch,
Claude Strayer
Fehr & Peers is preparing conceptual roadway
designs for the City of Rancho Cucamonga on two key
corridors in the City. Both Foothill Boulevard and Haven
Avenue are envisioned to serve future Bus Rapid
Transit (BRT) service, and provide enhanced bike
and pedestrian facilities that will enable development
and redevelopment along both corridors consistent
with the City’s General Plan. Fehr & Peers worked
collaboratively with the City to provide a concept for
multi-way “frontage” roads, center-running BRT, Class
IV and II bike lanes, widened sidewalks, and enhanced
mid-block crosswalks.
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4.5 Third-Party/ Subcontractors
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4.5 Third-Party/ Subcontractors
Fehr & Peers does not intend to use subcontractors for the implementation of the proposed services.
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4.6 Staff Resumes and Organization Chart
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Fehr & Peers has nearly 400 staff that only do traffic engineering and transportation planning. Although we have
offices from California to Florida, approximately half of our staff are located in the state of California. We have
nearly 100 staff located in Southern California. Our key staff and their respective roles in this effort are indicated in
the organization chart below. Complete resumes for the team that will be completing the work for this contract
including the requested details from the RFQ are located in the Appendix.
4.6 Staff Resumes and Organization Chart
Jason Pack, TE
Principal-in-charge/
Project Manager
and Consultant’s
Representative
Baldwin Ngai
Planning/
Engineering Support
Claude Strayer, PE, RSP1
Design Lead
Delia Votsch, PE
CEQA Expert
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Jason Pack is a Principal with Fehr & Peers located in
Southern California. He is actively involved in a wide
variety of project work but also finds time to lead the
firm’s research and development efforts in Emergency
Evacuation assessment. Jason has an extensive
background in travel demand forecasting, traffic
operations assessment (including micro-simulation
assessment), VMT analysis, big data analysis, transit
ridership forecasting, and transportation impact
studies involving NEPA and CEQA. His focus is to
utilize his experience and the technical resources of
the company to help clients answer their toughest
questions related to mobility.
Jason has enjoyed being a trusted advisor to the City
of Rancho Cucamonga for the past ten year, serving
as our point person for most of our work in the City
including work on the Mobility Element in the General
Plan and serving as the point person for our current on-
call agreements with the City.
Delia Votsch is an associate transportation planner
and experienced project manager based in the Orange
County/Inland Empire office. She was drawn into
transportation engineering because of the potential
to improve the built environment and to solve exciting
and complex problems. Delia brings a perspective of
having lived and worked in different communities, with
a commitment to serving those communities and her
clients. Delia has led several large studies regarding
the implementation of SB 743 and establishment of
VMT mitigation programs and has calculated and
documented VMT impact and mitigation for over 25
land use development and transportation projects in
Southern California.
Baldwin Ngai is a project manager at Fehr &
Peers. His project experience includes conceptual
and engineering design, traffic signal systems,
ITS deployment, plans and specifications, and
comprehensive intersection traffic analysis. He also
serves as project manager or technical lead on multiple
on-call transportation engineering contracts in the
Inland Empire. Having previously worked at the City of
Rancho Cucamonga, Baldwin is intimately familiar with
the City’s ATMS system and City preferences when
it comes to signal design plans. His knowledge of the
City is extensive which will add value to this effort.
Jason Pack, TE
Principal-in-Charge/Project
Manager
»25 years with firm
»Licensed Traffic Engineer,
California: TR 2402
»BS in Civil Engineering,
UC, Davis
Delia Votsch, PE
CEQA Expert
»9 years with firm
»Licensed Civil Engineer,
California, No.: 90171
»BS in Civil Engineering,
Drexel University
Baldwin Ngai
Planning/ Engineering Support
»2 years with firm
»BS, Chemical and
Environmental Engineering,
UC, Riverside
Claude Strayer serves as the Southern California
Traffic Design Lead and would oversee all design
related task orders on this project. Mr. Strayer has a
range of transportation experience with the design of
bicycle facilities, signing and striping plans, safe routes
to school improvements, pedestrian facilities, traffic
signal upgrades, wayfinding and the public involvement
process. He has led teams of designers on a variety
of other transportation engineering projects such as
temporary traffic control, roadway and sidewalk design,
and lighting. He also has experience performing traffic
analysis as well as studies with respect to parking,
circulation and school zone safety.
Claude has extensive experience with the City of
Rancho Cucamonga leading many of our signal design
efforts with the City. This includes a variety of signals
along Haven, Foothill, 4th and 6th Streets in addition to
conceptual roundabout review along Church Street.
Claude Strayer, PE, RSP1
Design Lead
»8 years with firm
»Licensed Civil Engineer,
California, No.: 86774
»BS, Civil Engineering,
Northeastern University
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4.7 Project Management Approach
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4.7 Project Management Approach
PROJECT UNDERSTANDING
We understand that this on-call is to support the
City with transportation planning/traffic engineering
specific services. Given that providing these services
is all that Fehr & Peers does companywide, we have
the correct mix of staff and resources to assist with
whatever they require through this on-call.
Through our extensive experience with the City, we
can apply our local understanding with the latest
design and planning efforts to ensure that we are
delivering designs and recommendations that are
innovative, while at the same time, are grounded with
sound engineering practices (like California Manual
on Uniform Traffic Control Devices (CA-MUTCD)
requirements). A perfect example of how our approach
translates on a design project is best reflected in our
efforts at the 6th Street/Resort Parkway intersection.
When we worked on the signal design and striping
for that effort, we had a sit-down conversation with
the City on the best way to handle bicycles at this
intersection given the planned Class IV facility on
6th Street. Fehr & Peers brought up the idea of a
two-stage bicycle-queue box as a great solution
for left-turns from 6th Street to Resort Parkway.
At the time, this treatment was still experimental
through Federal Highway Administration and we
discussed the pros/cons of potentially implementing
an experimental project. The City was not interested
in filing for experimental status at the time, but we
also realized that other treatments (like a bike box at
the intersection) were not appropriate. Ultimately,
we worked with the City to develop an approach
to change the facility from a Class IV to a Class II
to maintain consistency with the CA-MUTCD while
providing the ability for bicycles to get over into the
left-turn lane like they would if it were a Class II facility.
We also identified the potential for a bail-out ramp and
allowing bicycles to exit the facility and ride a short
distance on the sidewalk such that they could cross
with the pedestrians at the signal.
Although the two-stage bicycle-queue boxes were
approved for use less than a year later and we still felt
it likely was the best treatment at the intersection, we
worked with the City to develop a design solution that
was consistent with the City’s interest/comfort level
and integrated it into the ultimate design for the project
collaboratively. This type of approach and desire
to understand the specifics of each project before
offering solutions is one reason that Fehr & Peers
has been a long-trusted partner of the City of Rancho
Cucamonga. Since the opening of our local office in
2005, we have collaborated extensively with the City.
FIRM’S MANAGEMENT APPROACH
For this project, Jason Pack will serve as the principal-
in-charge and contract manager. We submit monthly
invoices with progress reports reflecting our work over
the previous month, with progress reports outlining the
work completed and the tasks remaining.
Our Deltek budget monitoring software is web-
based, allowing for real-time review from the office
and remote locations. Additionally, we employ the
Microsoft software package that includes Teams for
seamless internal and external virtual meetings, and
the use of Outlook for managing emails and meetings
internally and with agency staff. Since Fehr & Peers
is not proposing to include any subcontractors, this
coordination will be simplified and streamlined by virtue
of not requiring any additional teaming partners for this
on-call.
Fehr & Peers Annual revenue exceeds $60M dollars
across nearly two dozen offices. As a local and growing
business since 1985, we have routinely managed
and effectively delivered hundreds of projects
simultaneously across the firm and individual offices.
The process and tools described above will be used
to align the City’s needs and scope of work with
available staff who have knowledge and expertise in
transportation design and engineering.
PROJECT MANAGEMENT
Fehr & Peers will be responsible for project
management, including overall technical quality of the
work and meeting project schedules. Our management
structure focuses on open lines of communication and
an open-door policy, allowing for regular access to the
most appropriate technical minds for the task.
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We would recommend opening up a contract in our
accounting system for the on-call effort. We place
the contracting capacity into a zero (0) phase that will
not be allowed to be billed against. We would suggest
that “standard” tasks, such as traffic signal design
review, scoping memo review, traffic study review, and
other similar tasks would have a predetermined fee
tied to them. This process would enable us to move
fees from our zero phase into a subsequent phase for
each task assigned to us from the City. We believe that
this approach streamlines our ability to work on tasks
assigned from the City while acknowledging the cost to
complete those efforts. In addition, this process allows
the City to know the required costs for reviews that
can be passed onto developer application and can be
recouped by the City accordingly.
For other specific requests related to CIP projects or
other needs, Fehr & Peers would develop a detailed
scope and fee estimate for that request and submit
to the City for review and approval before moving
the budget out of the zero phase to complete the
assessment.
We have found that this type of project management
approach ensures that we are tracking budgets
appropriately based on the tasks assigned but also
allows our on-call contracting amount to be tracked in
real time through our accounting system.
Once the effort is set up and subsequent work is
authorized, we set up our internal team to work on
the effort. That would typically include an individual
early in their career to conduct any technical work
or data collection, a senior staff individual to manage
the task, and myself as principal to oversee the overall
effort and complete final review of any deliverables.
This approach, combined with a detailed scope of
work and associated fee estimate, ensures that the
City’s expectation for the efforts are aligned with our
understanding and approach for the project.
QUALITY CONTROL PROCEDURES
Fehr & Peers takes the QA/QC process very
seriously as the quality of our documents and plans
directly reflect how our clients perceive the value of
services they receive from us. Given this focus, we
have developed specific QA/QC processes that are
dependent on what the task order entails.
This includes specific QA/QC checklists developed to
verify the quality of our technical analyses from both
the travel demand model and from our traffic analysis
(Synchro) efforts. We have a totally different QA/QC
process for all our design projects. Fehr & Peers can
provide our QA/QC process, as documented, for each
specific task order to the City.
Although our QA/QC efforts are specific to the type
of assessment, there are several key components
that percolate through all our projects. That includes
identification of a QA/QC manager at the outset of
the project (someone who is not involved in the day-
to-day efforts in the project), review of all documents
and plans by a registered engineer in California, and
ultimate review of the final deliverables by the project
manager and the principal in charge of the project.
We believe the ultimate testament to our QA/QC
process is reflected in our project surveys that we
sent to every client at the end of every project. If we
did not have an effective QA/QC process or were not
responsive to our clients, these surveys would reflect
the need to improve in those categories. In 2023 100%
of our clients say they would use us again and 98% of
our clients said we met or exceeded their expectations.
These responses from our clients validates the fact that
our standard QA/QC process is robust and ensures the
completion of quality documents and quality designs
for our clients.
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COST AND SCHEDULE
CONTROL PROCEDURES
In addition, proactive project management and client
service is paramount to our success. Two key factors
for a successful project are budget and schedule
control. Fehr & Peers uses the following methods to
ensure schedule control throughout this on-call project.
• We will finalize the project schedule with the City at
the kick-off meeting, which includes start and end
date of each task as well as the submittal timelines.
• We will maintain a written communication log (i.e.,
telephone, email, and in person) for submittal to the
City Project Manager identifying the issues that were
discussed and action items.
• We will prepare and submit monthly progress reports
to the City Project Manager. Progress reports will
include work status and budget expenditure by
task, issues that require immediate resolution by
the City, adherence to project schedule, significant
accomplishments, and planned work.
• In the event that this project faces a setback due
to an unforeseen issue, we can typically bring the
project back on budget and schedule using one or
more of the following approaches:
»Adjusting Resource Allocation. Some tasks may
require more than the anticipated level of effort,
while others can be satisfactorily completed with
less.
»Increased Efficiency. Our project management
system promptly alerts us to any task overruns,
allowing us to quickly respond with a plan to more
efficiently perform subsequent tasks.
»Strategic Use of Technical Experts. As a
large multimodal transportation planning and
engineering firm, Fehr & Peers can make
strategic use of our staff resources to suggest
methods to quickly address unforeseen
obstacles and move the project forward.
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5.4 Traffic Engineering and Transportation
Planning
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5.4 Traffic Engineering and Transportation
Planning
SCOPE OF WORK OBJECTIVES
For each requested task order, Fehr & Peers will
provide the City a detailed scope of work and
fee estimate. This will enable us to ensure that
our understanding of the requested task order is
consistent with the City’s understanding. Additionally,
it will assist us in tracking each task and time spent on
each task to make sure we are utilizing the resources
authorized under this on-call agreement efficiently.
APPROACH
Our approach to every task would be the same – to
work with the City to identify the most appropriate
scope of work, estimate the person hours to complete
the scope of work, agree to an appropriate schedule,
and complete the effort. We have found that
setting expectations and executing tasks to those
expectations is the easiest way to ensure a successful
project.
Communications is also critical to project success.
To that end, we typically tailor our communications
depending on the services and interests of the client.
For example, with the City of Fontana we attend
weekly meetings with their staff to assist in project
coordination. For our work with the City of Rancho
Cucamonga, Santa Ana, and Eastvale, our services
are specific to reviewing traffic studies and we have
typically returned our reviews within one week and
email-only correspondence has been sufficient. For
other high-profile or litigious projects, we have weekly
coordination or we attend in-person coordination to be
mindful of public records requests.
KEY SERVICES
As noted in the RFQ, we understand that the City
is looking to create a bench of consultants to assist
on specific tasks required by the City. Fehr & Peers
approach to Traffic Engineering and Transportation
Planning projects related to the possible scope of work
under this On-Call contract are as followed:
Preparation or Review of Traffic Engineering
Reports, Traffic Impact Analysis, Traffic
Signal Design Plans, and Transportation
Planning Studies or Project Specific
Traffic Related Issues Analysis
Fehr & Peers is uniquely qualified to assist with this
effort as it relates to both VMT and LOS. We helped
develop the RIVCOM model through WRCOG (as
a sub to WSP) and have performed travel demand
forecasting tasks for more projects than any other firms
in the region. In addition to travel demand modeling,
we have also completed operations analysis modeling
for a variety of projects using Synchro, SimTraffic,
VISSIM, HCS, VISTRO, TransModeler, and a variety of
other softwares. Our expertise in this area is extensive;
especially in the Inland Empire assisting local and
regional agencies for projects on the state highway
system and the local roadway system.
We serve as peer reviewers of traffic studies for
agencies such as Fontana, Eastvale, and Beaumont to
name a few. Our reviews typically focus on consistency
with agency guideline requirements; and also use our
knowledge of the study area to inform the review of key
issues in the area (existing safety concerns, existing
congestion, etc.). In addition to reviewing studies, we
routinely complete studies for development, planning
efforts, and/or infrastructure projects using the same
care and considerations as when we are reviewing
studies as seconded staff. Fehr & Peers has prepared
signal design plans for almost a dozen signals in the
City. Baldwin Ngai was trained on signal design by
Jason Welday and is very familiar with the City’s
preferences related to electrical design. We have also
peer reviewed design plans submitted by others as
part of our existing on-call with the City. We are well
suited to assist the City in this area on an as needed
basis.
Finally, our expertise in VMT estimation is extensive.
We assisted WRCOG and SBCTA with their VMT
Implementation Program and have continued that work
in exploring VMT mitigation programs (fees, exchanges,
banks) for both entities. We have also built the WRCOG
VMT Calculator and Screening Tool that are commonly
used in Western Riverside County to estimate VMT.
This task will be led by Jason with support from
Baldwin and Delia.
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Perform Traffic Signal Warrants, Pedestrian
Studies and Other Warrants Studies As
Requested
Fehr & Peers staff are familiar with performing signal
warrants consistent with CA MUTCD. We regularly
gather the data and perform the analysis necessary to
complete signal warrants at unsignalized intersections.
We also have a custom spreadsheet that automates and
streamlines the process for calculating peak hour signal
warrants.
Fehr & Peers also frequently evaluates pedestrian
crossings for safety and consistency with design
standards. We have a custom tool called Crosswalk+
that evaluates the appropriateness of midblock crossing
treatments. We are able to gather and analyze the
relevant data to review traffic signal warrants and
pedestrian crossings. Claude, who leads our Southern
California Design group, will lead this task with
assistance from Baldwin.
Preparation of Plans, Technical Specifications
and Cost Estimates for Traffic Projects
Including But Not Limited To; Traffic Signals,
Signing and Striping, Signal Interconnect,
Flashing Beacons, Pedestrian Signals, Traffic
Calming, and Temporary Traffic Control Plans
Fehr & Peers specializes in traffic engineering design.
Specifically, when working on Plans, Specifications, and
Estimate (PS&E) packages, most of our civil engineering
clients request that we lead the signal design, signing,
and striping efforts. This is because our experience in
traffic engineering and complete streets design requires
us to be up-to-speed on the most recent innovations
related to traffic engineering in general. As such, we are
well equipped to assist in this task, as we understand
how pavement delineation and signing affects mobility
and how it can improve circulation. During the design
process, we routinely include traffic signal equipment
such as loop and video detection, interconnect, and
lighting systems. All of our design plans go through a
QA/QC process to ensure compliance with applicable
standards, such as the CA-MUTCD and Caltrans
Standard Plans, are met. From our experience, every
agency has slightly different preferences related to
title block, callouts, and other components of a design
submittal. Therefore, we work with each agency to
understand the nuances and deliver a thoroughly QA/
QC’d plan set with the goal to minimize staff review and
number of submittals.
Our traffic engineering experience assists with the
preparation of these types of plans. We understand
travel patterns, traffic volumes, and traffic operations in
the area which helps us develop sound traffic control
plans that assist with strategies related to staged
construction, traffic handling, and detour. We understand
the Watch Manual, and when it can be used to assist
with these types of efforts, but we also understand that,
with traffic control plans, other factors like duration,
visibility, traffic volume demands, etc., can influence the
type of traffic control plan utilized for the construction
activity. Claude will lead this task with assistance from
Baldwin.
Provide Speed Data Analysis, Intersection
Control Studies Including Multi-Way Stop Sign
Control
Fehr & Peers regularly collects speed, collision, and
traffic volume data to perform speed studies and
evaluate uncontrolled intersections. Our staff have
a deep understanding of HCM and CA MUTCD and
regularly review uncontrolled intersections and perform
stop warrants. We can also review the appropriateness
of other intersection control devices, including
roundabouts and traffic signals. This task will be led by
Delia with support from Baldwin and others at Fehr &
Peers.
Provide Traffic Signal Timing Plans and
Coordination Timing Studies for New or
Modified Traffic Signals
This is a core discipline for Fehr & Peers as we have
designed well over 1,000 traffic signals since we were
founded in 1985. This is also something we have a variety
of experience with, developing and implementing signal
timing plans. Jason led the signal timing effort prepared
for Monterey Avenue in Palm Desert, and Baldwin
developed and implemented signal timings for a variety
of corridors and managed the operations of the Traffic
Management Center in Rancho Cucamonga. In fact,
Jason also developed and led ASCE’s course in Process
of Signal Coordination. We are just kicking off a project to
develop signal timing plans for Varner Road as part of the
CV Sync project for CVAG.
Additionally, we understand the nuances of signal timing
in specific areas. For example, in the downtown, the
City may want to consider things like leading pedestrian
intervals (LPIs) and additional scramble phases. In more
suburban parts of the City, different timing parameters
may be considered like ensuring adequate clearance
intervals and ensuring bike timings are implemented
appropriately. Each location within the City is unique
and should be considered when developing timing
parameters. This effort will be led by Claude and
Baldwin.
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EXPERIENCED PERSONNEL
Fehr & Peers has provided a team of experienced and licensed personnel with history of serving the City and other
southern California municipalities with the proposed services listed in 5.4 Traffic Engineering and Transportation
Planning Services. Our proposed Principal in Charge and contract manager, Jason Pack, is a licensed Traffic
Engineer in the state of California; and Delia Votsch, and Claude Strayer are licensed Civil Engineers in the state of
California. All three proposed staff have the appropriate licensure to sign all surveys, reports, plans, specifications,
and cost estimates. Additionally, Fehr & Peers southern California region has more that 90 transportation
professionals that can offer support for any projects resulting from this on-call contract.
The following table represents the Key Staff experience performing the proposed services listed in 5.4 Traffic
Engineering and Transportation Planning Services .
Jason Pack, TE Delia Votsch, PE
Claude Strayer, PE, RSP1
Baldwin Ngai
Preliminary planning and cost estimating for various projects
Provide project study reports, project reports, value engineering analysis and feasibility studies
Preparation or review traffic engineering reports, traffic impact analysis, traffic signal design plans, and transportation planning studies or project specific traffic related issues analysis
Review traffic impact analysis and scoping agreements related to subdivisions or development projects
Perform traffic signal warrants, pedestrian studies and other warrants/studies as requested
Provide speed data analysis, intersection control studies including multi-way stop sign control
Provide traffic signal or alternatives, safety studies, travel time studies and miscellaneous traffic engineering services
Preparation of plans, technical specifications and cost estimates for traffic projects including but not limited to; traffic signals, signing and striping, signal interconnect, flashing beacons, pedestrian signals, traffic calming, and temporary traffic control plans
Provide traffic signal timing plans and coordination timing studies for new or modified traffic signals
Traffic Plan check services including ability to meet a 2-week review for first plan check and a 1-week review for each subsequent plan check thereafter until plan check review is approved. City may adjust plan check review timeline on an as needed basis depending on project size
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Resumes
Appendix
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
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Jason Pack, TE
Principal-in-Charge and Project Manager
Principal | 25 Years of Experience | 25 Years with Fehr & Peers
Jason D. Pack, P.E., is a Principal with Fehr & Peers located in Southern California.
He is actively involved in a wide variety of project work but also finds time to lead
the firm’s research and development efforts in Emergency Evacuation assessment.
Jason has an extensive background in travel demand forecasting, traffic operations
assessment (including micro-simulation assessment), VMT analysis, big data analysis,
transit ridership forecasting, and transportation impact studies involving NEPA
and CEQA. His focus is to utilize his experience and the technical resources of the
company to help clients answer their toughest questions related to mobility.
His recent work has included forecasting and operations assessment for
large infrastructure improvements, developing recommendations for SB 743
implementation (California’s new requirements to consider VMT as an impact
metric under CEQA), assisting agencies with establishing VMT banks/exchanges,
emergency evacuation assessment to respond to new legislative requirements (SB
99 and AB 747) and development of innovative transportation policies to assist City’s
advancing transportation into the future.
Project Experience
Jason has taught complete streets design for UC Berkeley Technology
Transfer, Caltrans, and LA Metro; but has also been involved in a variety of
design-related studies. These design focused efforts are described below:
Complete Street Corridor Design
›Foothill Boulevard – Rancho Cucamonga
›Haven Avenue – Rancho Cucamonga
›LRSP Corridor Safety Enhancements
›Montclair
›Westminster
›Downtown Roseville
›Downtown Victorville
›Adelanto Specific Plan
›The Resort Specific Plan
›Cal Poly Pomona Transit Lane
›Cal Poly Pomona Bikeway Project
›Fullerton Bikeway Connection Study
›San Jose Bicycle Freeway Corridor Study
›Holt Boulevard BRT Corridor Concept Design
›Long Beach Southeast Area Specific Plan Complete Street Concepts
›Carlsbad Comprehensive Active Transportation Strategies (CATS)
Signal Design
›Kaiser Signal Design (three signal modifications and two new signals),
Murrieta
›SR-60/Archibald, Ontario
›The Resort Traffic Signals (eight signal modifications/new signals as part of
the specific plan), Rancho Cucamonga
›Grand/SR-74, Lake Elsinore
EDUCATION
›Bachelor of Science, Civil
Engineering
REGISTRATIONS
›Registered Traffic Engineer (CA
TR2402)
RECOGNITIONS
›WTS Honorable Ray LaHood
Award Winner (Man of the
Year) – Inland Empire Chapter
(2023)
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›Foothill/Etiwanda, Rancho Cucamonga
›Cal Poly Pomona Signal Design, Pomona
Roundabout Design Review
›Redwood City Bayshore Road Roundabout
›Rancho California (Riverside Wine Country)
Roundabout Corridor Project – Implementation of
the next four roundabouts along the corridor
›SR-32 Roundabout Feasibility
›Cal Poly Pomona Interim Roundabout
Improvement
›Rancho Cucamonga’s The Resort Roundabout
Design Assessment – Geometric review of three
roundabouts within The Resort development
›Caltrans Intersection Control Evaluation (ICE)
feasible roundabout locations:
›I-10/Wildwood
›I-10/Cherry Valley
›I-215/Garbani
Interchange and Corridor Studies
Jason has completed the Traffic Report for numerous
transportation infrastructure studies throughout
California. The most notable of these studies are
described below:
›San Bernardino County Transportation Authority
(SBCTA), I-15 Express Lanes PS&E, San
Bernardino County, CA.
›Riverside County Transportation Commission
(RCTC), I-15 Express Lanes Southern Extension
(ELPSE) PA&ED, Riverside County, CA.
›I-15 Corridor Operations Project (COP) PA&ED,
Corona, CA
›I-15 Interim Corridor Operations Project (ICOP)
PA&ED, Corona, CA
›I-10 Truck Climbing Lane PA&ED and PS&E,
Yucaipa, CA
›I-10 Mt. Vernon PA&ED, Colton, CA
›SR-60 Archibald PSR/PDS, PA&ED, PS&E
Ontario, CA
›I-10/Alabama PSR/PDS and PA&ED, Redlands, CA
›I-15 Central (SR-74) PA&ED and PS&E, Lake
Elsinore, CA
›I-15 Main Street Electrical Support, Lake Elsinore,
CA
›I-15 Nichols PSR/PDS, Lake Elsinore, CA
›I-15 Franklin PS&E and environmental revalidation,
Lake Elsinore, CA
›SR-210 Victoria PA&ED, Highland, CA
›I-10 Wildwood PSR and PA&ED, Yucaipa, CA
›I-10 Cherry Valley PA&ED, Calimesa, CA
›I-10 Pennsylvania DEER Support, Beaumont, CA
›I-10 Highland Springs PA&ED, Beaumont, CA
›I-10 Monroe PSR/PDS and PA&ED, Indio, CA
›I-10 Jackson PSR/PDS and PA&ED, Indio, CA
›SR-60 Rubidoux PSR/PDS, Jurupa Valley, CA
›SR-60 Redlands PSR/PDS, Moreno Valley, CA
›I-215 Harley Knox PA&ED, Perris, CA
›I-215 McCall PSR/PDS and PA&ED, Menifee, CA
›I-215 Garbani PSR/PDS, Menifee, CA
›Monterey Avenue Signal Coordination Study, Palm
Desert, CA
›OCTA Main Street Grade Separation Study,
Orange, CA
›OCTA Ball Road Grade Separation Study,
Anaheim, CA
›Rock Springs Bridge Study, San Bernardino
County, CA
›Avenue 66 Grade Separation Study, Riverside
County, CA
›SR-32 Project Study Report (PSR), Chico, CA
›Rancho California Roundabout Corridor, Temecula
Wine Country, CA
›Ethanac Corridor Study, Riverside County, CA
Travel Demand Model Development
Jason has completed applied or completed travel
demand models on over 50 projects in the State.
His use of models has given him an extensive
understanding of forecasting and its integration with
operations assessment. Some of his notable projects
are summarized below:
›Riverside Countywide Model (RIVCOM) Model
Development
›San Bernardino Traffic Analysis Model (SBTAM+)
Model Development
›Temecula Wine Country TransCAD TDF Model
Development
›City of Upland TransCAD TDF Model
Development
›Moronga Basin Area Traffic Study Model (MBATS)
›Kern COG Voyager 4-D TDF Model Enhancement
›Tulare CAG Voyager 4-D TDF Model
Enhancement
›Butte County TransCAD TDF Model Development
›Grass Valley TransCAD TDF Model Development
›Rancho Cordova Sub Area TP+/MINUTP TDF
Model Development
›MAG Sustainability Study – Direct Ridership
Forecasting Development
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
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Delia Votsch, PE
CEQA Expert
Associate | 9 Years of Experience | 9 Years with Fehr & Peers
Delia is an associate with nine years of experience. She currently serves as the
Operations Manager for the Orange County/Inland Empire office of Fehr & Peers.
She was drawn into transportation engineering because of the potential to improve
the built environment and to solve exciting and complex problems. She has managed
and worked on a variety of projects. Delia brings a unique perspective of having
lived and worked in different communities, with a commitment to serving those
communities and her clients.
Project Experience
Palm Springs General Plan (Palm Springs, CA)
Delia led the development of the Palm Springs Mobility Element as part of the
comprehensive General Plan Update. This work included developing mobility
policies, coordination with City staff, and general support related to planning
transportation systems within the City.
City of Fontana On-Call (Fontana, CA)
Delia was the project manager for Fehr & Peers work with Fontana through their
on-call. This typically has included reviewing traffic studies submitted by others but
has also included serving as an extension of City staff by attending staff meetings,
preparing staff reports, and generally serving whatever needs the City had.
City of Rancho Cucamonga On-Call (Rancho Cucamonga, CA)
For the past several years, Delia has supported Fehr & Peers work with Rancho
Cucamonga for their on-call services. This has included a variety of tasks, including
signal design review, roundabout layout review, traffic study review and other
technical analyses needed (like impact fee support and/or conceptual design for
specific corridors).
City of Orange On-Call (Orange, CA)
For the last several years, Delia has led Fehr & Peers work with the City of Orange for
their on-call VMT review services.
City of Montclair General Plan Update (Montclair, CA)
Project Manager. Delia is managing the ongoing effort to update the City of Montclair
General Plan Mobility Element. Delia has overseen the preparation of existing
conditions and vehicle miles traveled (VMT) estimates. The project will include
the preparation of ADT forecasts and the transportation chapter of the EIR for the
General Plan Update.
Rancho Cucamonga General Plan Update and Emergency Evacuation
Assessment (Rancho Cucamonga, CA)
Delia oversaw the preparation of the General Plan policies, mapping, and visioning.
She also contributed to the evacuation assessment which identified areas with
limited accessibility and tested potential evacuation scenarios. Identification of
potential circulation and capacity issues, and policies and implementation programs
recommended for incorporation into the “PlanRC project.”
EDUCATION
›Bachelor of Science, Civil
Engineering
EXPERTISE
›Traffic Impact Assessment
›Complete Streets Planning &
Design
›Travel Demand Forecasting
›VMT Assessment
›General and Specific Plans
REGISTRATIONS
›California Professional Civil
Engineer, #90171
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Foothill Road Pedestrian Hybrid Beacon
(Pleasanton, CA)
Delia managed the coordination and design support
for the installation of a new pedestrian hybrid beacon in
Pleasanton. Delia prepared design plans for the installation
of the pedestrian signal, and oversaw coordination
between the City of Pleasanton and PG&E.
Oakland Bonded Wear Course Striping Plans
(Oakland, CA)
Delia designed signing and striping plans to include
complete streets elements for 7 streets in Oakland.
This included analysis of pedestrian crossings and
recommendations for additional enhancements. Delia also
designed a road diet and bike facility improvements for
corridors throughout the city.
County Connection Inductive Charging Station
(Walnut Creek, CA)
Delia led the coordination and design support for the
installation of an inductive electric charging station at the
Walnut Creek Bart Station for a County Connection bus
route. Delia prepared plans, specifications and estimates
for multiple project submittals, attended meetings and
coordinated communication between BART, PG&E, the
City of Walnut Creek, County Connection and other
engineering consultants.
WRCOG VMT Mitigation Program
(Riverside County, CA)
Project Manager. Fehr & Peers is working with the
Western Riverside Council of Governments to explore the
establishment of the VMT mitigation program. Delia led the
effort to review program structures, quantify the potential
reduction of VMT strategies, and meet with various
stakeholders including RTA, RCTC, and local jurisdictions.
SBCTA Countywide VMT Implementation
(San Bernardino County, CA)
Deputy Project Manager. Fehr & Peers worked with
SBCTA to support all jurisdictions in San Bernardino
County, including Loma Linda, to establish consistent
VMT methodology and thresholds for implementation
of SB 743. Delia has prepared vehicle miles traveled
(VMT) estimates using the SCAG and SBTAM models,
coordinated project meetings, and prepared summary
memorandums and presentations. Additionally, Fehr
& Peers worked with SBCTA on subsequent efforts to
develop a VMT mitigation bank capitalizing on the previous
countywide SB 743 study and the existing countywide IE
Commuter Program. Delia prepared documentation on
potential VMT bank operations, quantified potential VMT
reductions, developed written and video demonstrations
of how the telecommute program could work, and
presented the findings at public meetings.
City of Orange VMT Mitigation Fee Program
(Orange, CA)
Project Analyst. Fehr & Peers worked with the City of
Orange to update their trip-based transportation impact
fee program to a VMT-based transportation impact fee
program. The project list was updated to serve current
General Plan projections and also to include VMT reducing
projects including: bicycle and pedestrian improvements,
complete streets enhancements, traffic calming measures,
and transit improvements. The overall project list was
created to achieve a net reduction in VMT so that
payment towards the fee program could be used as a
VMT-reduction credit consistent with the City of Orange
SB 743 guidelines. Fehr & Peers developed a VMT-based
fee schedule by combining trip generation and average
trip lengths of common land-use types. Fehr & Peers
also provided support during public hearings, facilitated
discussions with the Building Industry Association to help
the City reach a consensus on a fee level, and provided
language to update the city ordinance. The VMT-based
transportation impact fee program was adopted by the
City of Orange.
North Orange County VMT Implementation
(Orange County, CA)
Project Manager. Delia led the SB 743 implementation
for seven north Orange County cities, including the City
of Yorba Linda. The project included evaluating VMT
methodology, thresholds, screening criteria and mitigation
related to the implementation of SB 743. As part of this
effort, Delia led the development of a spreadsheet VMT
calculator, authored multiple technical memos and given
presentations to the project team.
City of Moreno Valley VMT Traffic Impact Fee
Feasibility Study (Moreno Valley, CA)
Project Analyst. Fehr & Peers worked with the City of
Moreno Valley to identify the feasibility of a VMT based
mitigation fee program. Following the implementation of
SB 743, the City desires to set up additional mechanisms
to support developers in CEQA applications related to
transportation impacts from VMT. The City’s CIP projects
list, ATP projects list and additional travel demand
management measures to assess VMT reductions and
induced VMT associated with the buildout of the City’s
transportation projects.
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Claude Strayer, PE, RSP1
Design Lead
Principal | 13 Years of Experience | 8 Years with Fehr & Peers
Claude is a principal transportation engineer with over 13 years of experience.
Specializing in design, his experience includes managing projects focused on signing
and striping, design of bicycle and pedestrian facilities, traffic signal upgrades,
wayfinding, temporary traffic control, roadway and sidewalk design, and lighting
enhancements. He is well-versed in numerous industry standard references including
the Manual on Uniform Traffic Control Devices, is a certified road safety professional
(Level 1) and serves as the Chair of the Pedestrian and Bicycle Standing Committee
of the Institute of Transportation Engineers (ITE).
Project Experience
On-Call Traffic Engineering Services (Multiple Jurisdictions)
Claude frequently serves as Engineer of Record or Lead Design Engineer for complex
on-call engineering contracts and task orders. These projects include an array
of traffic engineering services and require a diverse skillset and an eye for quality
control. Claude is a trusted engineer across southern California and Hawaii and brings
over 10 years of experience. He is particularly experienced with preparing traffic
control plans, traffic signal and crosswalk design, intersection signing and striping,
and informing the development of complex intersections.
City of Beverly Hills On-Call Traffic Engineering Services (Beverly Hills,
CA)
Fehr & Peers serves the City of Beverly Hills with an on-call contract for traffic
engineering services. We have assisted the City in a wide range of tasks, including
an in-depth assessment of safety and operations at a complex intersection, which
included presentations to the City Council and Traffic and Parking Commission;
development of a Transportation Division Procedures Manual for internal use; review
of site plans for the new bikeshare stations; assessment and implementation of a pilot
project to convert traditional school crosswalks to continental; evaluation of existing
and proposed crosswalks to identify appropriate treatments/enhancements; and
traffic-related concerns submitted by residents and business owners. We have also
prepared plan check comments for temporary traffic control plans associated with
minor encroachment permit work and very complex utility work associated with the
Metro Westside Subway Project. We have commenced work on a signal modification
and corridor synchronized timing plan update along Olympic Boulevard. In addition,
we have served as the on-site Traffic Engineer for the City with the recent retirement
of City staff.
City of Fullerton Caltrans Priority Bike Connection (Fullerton, CA)
Fehr & Peers is assisting a team and the City of Fullerton in providing better bicycle
connections across freeway barriers. Our portion of the study focuses on crossing
SR-57 between Nutwood Avenue and Yorba Linda Boulevard, and a potential
overcrossing or undercrossing into the Cal State Fullerton campus at Madison
Avenue. We are evaluating the route and suggesting safer ways to cross the freeway.
During the process, we are documenting quantitative information for later use in
grant applications. Fehr & Peers is responsible for a traffic analysis of the focus areas
using Synchro to determine the possible impacts of various interventions, as well as
performing a safety evaluation. We are creating preliminary design plans and cost
estimates for the possible alternatives for new crossing
EDUCATION
›Bachelor of Science, Civil
Engineering, Northeastern
University, MA
›Minor, Mathematics,
Northeastern University, MA
LICENSES
›Civil Engineer, California (PE
#86774)
›Civil Engineer, Arizona (PE
#68882)
›Civil Engineer, Hawaii (PE
#17856)
›Road Safety Professional 1
(TPCB)
AFFILIATIONS
›Institute of Transportation
Engineers (ITE), Member & ITE
Pedestrian & Bicycle Standing
Committee, Chair
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LA Metro Forecourt & Alameda Esplanade
(Los Angeles, CA)
Fehr & Peers prepared signal design, signal modification,
intersection crossing, and roadway geometric design plans
and construction documents for the Alameda Esplanade
and Los Angeles Crossing in front of Union Station. The
project included a substantial reconfiguration of the
driveway at Union Station, as well as lane repurposing
on Alameda Street to provide wider sidewalks, and
off-street bike paths/shared use paths. The bike path
crossings include signal protection to enhance pedestrian
and bicycle safety. The design plans were prepared for
Metro for submittal to the Los Angeles Department of
Transportation, who will ultimately approve the plans.
LABOE Sidewalk & Transit Amenities Program
(STAP) (Los Angeles, CA)
Fehr & Peers is providing planning and engineering
logistical support to StreetsLA for the implementation
of the City’s new Sidewalk and Transit Amenities (STAP)
program. Fehr & Peers is specifically supporting the
development of data management protocols and a plan
for strategically clustering and sequencing the installation
of bus shelters to maximize public benefit and the
sustainability of the program. Fehr & Peers is also assisting
with desktop and field-based data collection, and the
preparation of site plans and electrical plans.
LABOE Traffic Signal Design Services (Los
Angeles, CA)
Fehr & Peers provided temporary traffic signal design
services to facilitate the rehab of wastewater and
stormwater facilities in the City of Los Angeles. Claude
reviewed and served as Engineer of Record for the traffic
control and pavement delineation plans.
LABOE Complete Streets Project (Los Angeles,
CA)
Fehr & Peers served as a subconsultant to develop
complete streets project recommendations for three
corridors (Culver Boulevard, Highland Avenue, and La
Brea Avenue) on the City of Los Angeles High Injury
Network (HIN). Fehr & Peers led a Roadway Safety
Assessment and ADA assessment of each corridor which
included a multidisciplinary team of both local and outside
agency experts from around the country. The safety and
ADA assessment along with a review of existing traffic
patterns and future plans for each corridor informed the
development of detailed concept plans for each corridor.
Fehr & Peers prepared the detailed concept plans for
complete streets elements including new and modified
traffic signals, crosswalks, and intersection signing and
striping. Fehr & Peers also assisted with cost estimation
and the preparation of the final Project Development
Reports for each corridor that will be used to inform the
development of PS&E.
City of Westminster Mendez Trail PS&E
(Westminster, CA)
Fehr & Peers is currently involved in the design of a two-
way, class IV bicycle facility for the City of Westminster.
Mr. Strayer is the Project Manager and is responsible
for the design of traffic signal modifications and street
lighting associated with the new bikeway. The new class
IV bikeway takes away one travel lane, shifts traffic and
includes new bicycle traffic signals, bicycle detection as
well as other traffic signal upgrades for motor vehicles.
San Diego State University Mission Valley
Campus (San Diego, CA)
Fehr & Peers handled the transportation planning analysis
and design services for the planned SDSU Mission Valley
campus at the SDCCU (formerly Qualcomm) Stadium
site. This included assisting with the site planning and
development of the overall mobility network, which
involved multimodal facilities and design of two multilane
roundabouts. This included the preparation of the
Transportation Impact Analysis (TIA) for the environmental
document that included the traffic operations analysis
(i.e., level of service at intersections, on roadways, and on
freeway facilities). We are currently working at the final
design level of the design including roadway signing and
striping and traffic signals PS&E for both on and off-site
improvements.
City of Santa Ana Standard Avenue Bikeway
(Santa Ana, CA)
Fehr & Peers is currently preparing the plans,
specifications and estimates as a subconsultant on the
Standard Avenue project within the City of Santa Ana. The
Fehr & Peers team’s responsibilities include the design
of the traffic signal modifications, a new traffic signal, a
new pedestrian hybrid beacon, as well as the traffic signal
interconnect design and intersection safety lighting.
Docusign Envelope ID: 8D3BABDA-9E7C-4B56-B2A1-64AE00C8974DDocusign Envelope ID: 561FAD6C-913C-40C3-9A09-0237BEE20C29
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Baldwin Ngai
Traffic Design Review
Senior Engineer/Planner | 7 Years of Experience | 2 Years with Fehr & Peers
Baldwin is a project manager at Fehr & Peers with over seven years of
transportation planning and engineering experience. His project experience
includes conceptual and engineering design, traffic signal systems, ITS
deployment, plans and specifications, and comprehensive intersection traffic
analysis. He also serves as project manager or technical lead on multiple
on-call transportation engineering contracts in the Inland Empire. Baldwin is
a project manager at Fehr & Peers with over seven years of transportation
planning and engineering experience. His project experience includes
conceptual and engineering design, traffic signal systems, ITS deployment,
plans and specifications, and comprehensive intersection traffic analysis.
He also serves as project manager or technical lead on multiple on-call
transportation engineering contracts in the Inland Empire.
Project Experience
Baldwin serves as an on-call consultant for several cities and agencies for
traffic engineering and planning services. Key active on-call contracts are
noted below.
City of Fontana Transportation Traffic Study and VMT Review Services
(Fontana, CA)
Project Manager. Fehr & Peers supports the City of Fontana in review of
transportation related technical studies including impact assessment for CEQA,
traffic operations analysis, entitlement review, and engineering plan checks. Following
our completion of the Senate Bill (SB 743) implementation study for the City, Fehr &
Peers provided services to review submittals by applicants to provide consistency
with the adopted thresholds and traffic impact study guidelines.
City of Beverly Hills On-Call Traffic Engineering Services, Beverly Hills,
CA
Design Engineer. Fehr & Peers serves the City of Beverly Hills with an on-call contract
for traffic engineering services. We have assisted the City in a wide range of tasks,
including an in-depth assessment of safety and operations at a complex intersection,
which included presentations to the City Council and Traffic and Parking Commission;
development of a Transportation Division Procedures Manual for internal use; review
of site plans for the new bikeshare stations; assessment and implementation of a pilot
project to convert traditional school crosswalks to continental; evaluation of existing
and proposed crosswalks to identify appropriate treatments/enhancements; and
traffic-related concerns submitted by residents and business owners. We have also
prepared plan check comments for temporary traffic control plans associated with
minor encroachment permit work and very complex utility work associated with the
Metro Westside Subway Project. We have commenced work on a signal modification
and corridor synchronized timing plan update along Olympic Boulevard. In addition,
we have served as the on-site Traffic Engineer for the City with the recent retirement
of City staff.
EDUCATION
›Bachelors of Science,
Chemical and Environmental
Engineering, UC Riverside
PRESENTATIONS
›Active Transportation Projects
in Rancho Cucamonga,
Institute of Transportation
Engineers Riverside/San
Bernardino Chapter (RSBITE),
2021
›SB 743 Implementation for
Local Agencies, California
American Planning Association
(CALAPA), 2022
EXPERTISE
›Traffic Signal System Design
and Operation
›Engineering Project
Development
›Transportation Studies for EIRs
›Complete Streets Planning &
Design
›Special Event and Emergency
Response Coordination
›Traffic Safety & Safety Planning
›Travel Demand Modeling
›Parking & Circulation Studies
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Base Line Road and Spruce Avenue Traffic Signal
Modification (Rancho Cucamonga, CA)
Project Manager. Delivery of the Traffic Signal Modification
project at Spruce Avenue and Base Line Road. The
previous 3-legged intersection was modified to include a
new intersection approach serving as a new entrance to
Central Park in the City of Rancho Cucamonga. The scope
of work consisted of the design and construction of signal
equipment, signing and striping, and implementation of
signal timing.
City of Diamond Bar HSIP
Baldwin served as the Project Manager for the City’s traffic
signal modification project through HSIP funding. The
project involves upgrades to nine (9) existing traffic signals in
the City of Diamond Bar through design and construction of
nearside vehicle indications, Accessible Pedestrian Signals
(APS), and striping changes to improve intersection safety.
ATMS Phase 1 (Rancho Cucamonga, CA) *
Project Manager. The City of Rancho Cucamonga
completed the Advanced Traffic Management System
(ATMS 1) Project, the first of a multiphase project to
implement the City’s Traffic Signal Communication
Masterplan and support the deployment of Intelligent
Transportation Systems (ITS). Through ATMS 1, the City
constructed a communication backbone along arterial
roadways, connected critical infrastructure, and established
a foundation for future phases of the project. The Project
involved the design, construction, and integration of traffic
signal equipment such as communication switch equipment,
video detection systems, uninterrupted power supply
systems (UPS), close circuit television cameras (CCTV),
and a backbone fiber optics communications network to
integrate more than 50 traffic signals with the City’s Traffic
Management Center (TMC). Once integrated, traffic signals
along the connected arterial roadways were synchronized
to optimize performance of the transportation system,
improving reliability, travel times, and corridor progression
throughout the City. Baldwin also served as the project
manager for various traffic signal and roadway related
projects in the City’s Capital Improvement Program (CIP) in
similar capacity.
Base Line Road and Spruce Avenue Traffic Signal
Modification (Rancho Cucamonga, CA)*
Project Manager. Delivery of the Traffic Signal Modification
project at Spruce Avenue and Base Line Road. The
previous 3-legged intersection was modified to include a
new intersection approach serving as a new entrance to
Central Park in the City of Rancho Cucamonga. The scope
of work consisted of the design and construction of signal
equipment, signing and striping, and implementation of
signal timing.
Various Engineering Design (Rancho Cucamonga,
CA) *
Project Manager. Delivery of transportation infrastructure
improvements through land use entitlement and Capital
Improvement Program including corridor pavement
rehabilitation, traffic signal, signing and striping, with notable
projects located at,
›Advanced Traffic Management System (ATMS) –
Citywide Backbone
›Banyan Street – Pavement Rehabilitation
›4th St at Barrington Ave – Traffic Signal
›The Resort Parkway at 4th St & 6th St – Traffic
Signal
›6th St at Cleveland Ave & Hellman Ave – Traffic
Signal
›Day Creek Blvd at Madrigal St – Traffic Signal
›The Resort Parkway form 4th St to 6th St – Signing
and Striping
›6th St from Milliken Ave to Rochester Ave– Signing
and Striping
›Foothill Blvd from Day Creek Blvd to east City limits–
Signing and Striping
›Base Line Rd from Day Creek Blvd to east City
limits– Signing and Striping
Traffic Management & Operations (Rancho
Cucamonga, CA) *
Operator. The City of Rancho Cucamonga maintains and
oversees the daily operations of the Traffic Management
Center (TMC) where traffic signals at over 200 intersections
are monitored. Real time data from detection and
surveillance systems across the City supports staff’s ability
to observe and react appropriately. The TMC serves as the
base of operations for maintaining traffic control devices
citywide and maintains readiness to support the City’s
Emergency Operating Center (EOC) during emergencies.
Norco General Plan Update
Baldwin is currently leading the transportation analysis for
Fehr & Peers on the update to the City of Norco General
Plan. Fehr & Peers’ approach includes utilization of Big
Data to analyze peak period travel in the region and identify
opportunities for safety improvements that complement land
uses. As Horsetown USA, the unique community value of
its equestrian and homestead lifestyle demands thoughtful
balance during the development of transportation related
policies.
* denotes work completed at prior firm
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5.4 Traffic Engineering and Transportation
Planning
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5.4 Traffic Engineering and Transportation
Planning
SCOPE OF WORK OBJECTIVES
For each requested task order, Fehr & Peers will
provide the City a detailed scope of work and
fee estimate. This will enable us to ensure that
our understanding of the requested task order is
consistent with the City’s understanding. Additionally,
it will assist us in tracking each task and time spent on
each task to make sure we are utilizing the resources
authorized under this on-call agreement efficiently.
APPROACH
Our approach to every task would be the same – to
work with the City to identify the most appropriate
scope of work, estimate the person hours to complete
the scope of work, agree to an appropriate schedule,
and complete the effort. We have found that
setting expectations and executing tasks to those
expectations is the easiest way to ensure a successful
project.
Communications is also critical to project success.
To that end, we typically tailor our communications
depending on the services and interests of the client.
For example, with the City of Fontana we attend
weekly meetings with their staff to assist in project
coordination. For our work with the City of Rancho
Cucamonga, Santa Ana, and Eastvale, our services
are specific to reviewing traffic studies and we have
typically returned our reviews within one week and
email-only correspondence has been sufficient. For
other high-profile or litigious projects, we have weekly
coordination or we attend in-person coordination to be
mindful of public records requests.
KEY SERVICES
As noted in the RFQ, we understand that the City
is looking to create a bench of consultants to assist
on specific tasks required by the City. Fehr & Peers
approach to Traffic Engineering and Transportation
Planning projects related to the possible scope of work
under this On-Call contract are as followed:
Preparation or Review of Traffic Engineering
Reports, Traffic Impact Analysis, Traffic
Signal Design Plans, and Transportation
Planning Studies or Project Specific
Traffic Related Issues Analysis
Fehr & Peers is uniquely qualified to assist with this
effort as it relates to both VMT and LOS. We helped
develop the RIVCOM model through WRCOG (as
a sub to WSP) and have performed travel demand
forecasting tasks for more projects than any other firms
in the region. In addition to travel demand modeling,
we have also completed operations analysis modeling
for a variety of projects using Synchro, SimTraffic,
VISSIM, HCS, VISTRO, TransModeler, and a variety of
other softwares. Our expertise in this area is extensive;
especially in the Inland Empire assisting local and
regional agencies for projects on the state highway
system and the local roadway system.
We serve as peer reviewers of traffic studies for
agencies such as Fontana, Eastvale, and Beaumont to
name a few. Our reviews typically focus on consistency
with agency guideline requirements; and also use our
knowledge of the study area to inform the review of key
issues in the area (existing safety concerns, existing
congestion, etc.). In addition to reviewing studies, we
routinely complete studies for development, planning
efforts, and/or infrastructure projects using the same
care and considerations as when we are reviewing
studies as seconded staff. Fehr & Peers has prepared
signal design plans for almost a dozen signals in the
City. Baldwin Ngai was trained on signal design by
Jason Welday and is very familiar with the City’s
preferences related to electrical design. We have also
peer reviewed design plans submitted by others as
part of our existing on-call with the City. We are well
suited to assist the City in this area on an as needed
basis.
Finally, our expertise in VMT estimation is extensive.
We assisted WRCOG and SBCTA with their VMT
Implementation Program and have continued that work
in exploring VMT mitigation programs (fees, exchanges,
banks) for both entities. We have also built the WRCOG
VMT Calculator and Screening Tool that are commonly
used in Western Riverside County to estimate VMT.
This task will be led by Jason with support from
Baldwin and Delia.
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Perform Traffic Signal Warrants, Pedestrian
Studies and Other Warrants Studies As
Requested
Fehr & Peers staff are familiar with performing signal
warrants consistent with CA MUTCD. We regularly
gather the data and perform the analysis necessary to
complete signal warrants at unsignalized intersections.
We also have a custom spreadsheet that automates and
streamlines the process for calculating peak hour signal
warrants.
Fehr & Peers also frequently evaluates pedestrian
crossings for safety and consistency with design
standards. We have a custom tool called Crosswalk+
that evaluates the appropriateness of midblock crossing
treatments. We are able to gather and analyze the
relevant data to review traffic signal warrants and
pedestrian crossings. Claude, who leads our Southern
California Design group, will lead this task with
assistance from Baldwin.
Preparation of Plans, Technical Specifications
and Cost Estimates for Traffic Projects
Including But Not Limited To; Traffic Signals,
Signing and Striping, Signal Interconnect,
Flashing Beacons, Pedestrian Signals, Traffic
Calming, and Temporary Traffic Control Plans
Fehr & Peers specializes in traffic engineering design.
Specifically, when working on Plans, Specifications, and
Estimate (PS&E) packages, most of our civil engineering
clients request that we lead the signal design, signing,
and striping efforts. This is because our experience in
traffic engineering and complete streets design requires
us to be up-to-speed on the most recent innovations
related to traffic engineering in general. As such, we are
well equipped to assist in this task, as we understand
how pavement delineation and signing affects mobility
and how it can improve circulation. During the design
process, we routinely include traffic signal equipment
such as loop and video detection, interconnect, and
lighting systems. All of our design plans go through a
QA/QC process to ensure compliance with applicable
standards, such as the CA-MUTCD and Caltrans
Standard Plans, are met. From our experience, every
agency has slightly different preferences related to
title block, callouts, and other components of a design
submittal. Therefore, we work with each agency to
understand the nuances and deliver a thoroughly QA/
QC’d plan set with the goal to minimize staff review and
number of submittals.
Our traffic engineering experience assists with the
preparation of these types of plans. We understand
travel patterns, traffic volumes, and traffic operations in
the area which helps us develop sound traffic control
plans that assist with strategies related to staged
construction, traffic handling, and detour. We understand
the Watch Manual, and when it can be used to assist
with these types of efforts, but we also understand that,
with traffic control plans, other factors like duration,
visibility, traffic volume demands, etc., can influence the
type of traffic control plan utilized for the construction
activity. Claude will lead this task with assistance from
Baldwin.
Provide Speed Data Analysis, Intersection
Control Studies Including Multi-Way Stop Sign
Control
Fehr & Peers regularly collects speed, collision, and
traffic volume data to perform speed studies and
evaluate uncontrolled intersections. Our staff have
a deep understanding of HCM and CA MUTCD and
regularly review uncontrolled intersections and perform
stop warrants. We can also review the appropriateness
of other intersection control devices, including
roundabouts and traffic signals. This task will be led by
Delia with support from Baldwin and others at Fehr &
Peers.
Provide Traffic Signal Timing Plans and
Coordination Timing Studies for New or
Modified Traffic Signals
This is a core discipline for Fehr & Peers as we have
designed well over 1,000 traffic signals since we were
founded in 1985. This is also something we have a variety
of experience with, developing and implementing signal
timing plans. Jason led the signal timing effort prepared
for Monterey Avenue in Palm Desert, and Baldwin
developed and implemented signal timings for a variety
of corridors and managed the operations of the Traffic
Management Center in Rancho Cucamonga. In fact,
Jason also developed and led ASCE’s course in Process
of Signal Coordination. We are just kicking off a project to
develop signal timing plans for Varner Road as part of the
CV Sync project for CVAG.
Additionally, we understand the nuances of signal timing
in specific areas. For example, in the downtown, the
City may want to consider things like leading pedestrian
intervals (LPIs) and additional scramble phases. In more
suburban parts of the City, different timing parameters
may be considered like ensuring adequate clearance
intervals and ensuring bike timings are implemented
appropriately. Each location within the City is unique
and should be considered when developing timing
parameters. This effort will be led by Claude and
Baldwin.
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EXPERIENCED PERSONNEL
Fehr & Peers has provided a team of experienced and licensed personnel with history of serving the City and other
southern California municipalities with the proposed services listed in 5.4 Traffic Engineering and Transportation
Planning Services. Our proposed Principal in Charge and contract manager, Jason Pack, is a licensed Traffic
Engineer in the state of California; and Delia Votsch, and Claude Strayer are licensed Civil Engineers in the state of
California. All three proposed staff have the appropriate licensure to sign all surveys, reports, plans, specifications,
and cost estimates. Additionally, Fehr & Peers southern California region has more that 90 transportation
professionals that can offer support for any projects resulting from this on-call contract.
The following table represents the Key Staff experience performing the proposed services listed in 5.4 Traffic
Engineering and Transportation Planning Services .
Jason Pack, TE Delia Votsch, PE
Claude Strayer, PE, RSP1
Baldwin Ngai
Preliminary planning and cost estimating for various projects
Provide project study reports, project reports, value engineering analysis and feasibility studies
Preparation or review traffic engineering reports, traffic impact analysis, traffic signal design plans, and transportation planning studies or project specific traffic related issues analysis
Review traffic impact analysis and scoping agreements related to subdivisions or development projects
Perform traffic signal warrants, pedestrian studies and other warrants/studies as requested
Provide speed data analysis, intersection control studies including multi-way stop sign control
Provide traffic signal or alternatives, safety studies, travel time studies and miscellaneous traffic engineering services
Preparation of plans, technical specifications and cost estimates for traffic projects including but not limited to; traffic signals, signing and striping, signal interconnect, flashing beacons, pedestrian signals, traffic calming, and temporary traffic control plans
Provide traffic signal timing plans and coordination timing studies for new or modified traffic signals
Traffic Plan check services including ability to meet a 2-week review for first plan check and a 1-week review for each subsequent plan check thereafter until plan check review is approved. City may adjust plan check review timeline on an as needed basis depending on project size
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 23 of 30
“EXHIBIT A” CITY OF RANCHO CUCAMONGACONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements (“PSA”) with potential Consultants.
I do not have specific knowledge of confidential information regarding SOQ responses received in response to
the Request for Statement of Qualifications (SOQ) #24/25-501 Various On-Call Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
SOQ response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not
limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any SOQ
response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
______________________________________ (Print Name)
______________________________________ (Relationship to the City)
______________________________________ (Relationship to the Consultant)
______________________________________ (Signature)
______________________________________ (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Jason Pack, TE
Consultant
Principal and Authorized Representative
1/13/2025
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 24 of 30
“EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”
Mark the appropriate choice, below:
_____ Vendors accepts the PSA without exception.
OR
_____ Vendors proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
“Exception Summary”, which shall include the Vendors’ rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non-responsive.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Jason Pack, TE
Principal and Authorized Representative
1/13/2025
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 25 of 30
“EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED”
I, _______________________________ the ______________________________________________
(President, Secretary, Manager, Owner or Representative)
of __________________________________________________________________, certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications
(“SOQ”) #24/25-501 for Various On-Call Services have been read and understood and that our Vendors is able
to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to
finalize the PSA prior to award shall be enough cause for immediate disqualification of award. Failure to
maintain said coverage shall result in termination of the contract.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Jason Pack Representative
Fehr & Peers
Jason Pack, TE
Principal and Authorized Representative
1/13/2025
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 26 of 30
“EXHIBIT D” ADDENDUM ACKNOWLEDGEMENT
The Consultants hereby acknowledges the following Addenda Number(s) to this SOQ have been received, if any.
Consultants understands failure to acknowledge any addenda issued may cause the SOQ response to be
considered non-responsive. It is the Consultants’ responsibility to log into the Bid System to identify and
download the number of addenda that have been posted.
• __________________
• __________________
• __________________
• __________________
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Addendum 1
Jason Pack, TE
Principal and Authorized Representative
1/13/2025
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 27 of 30
“EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM
I certify that neither _____________________________ (Consultant) nor any of its proposed subcontractors
are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Consultant nor any of its proposed
subcontractors are tax delinquent with the State of California.
I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors
subsequently become delinquent in California taxes, our Proposal will be disqualified.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Title
___________________________________
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Fehr & Peers
Jason Pack, TE
Principal and Authorized Representative
1/13/2025
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 28 of 30
“EXHIBIT F, PARTICIPATION CLAUSE”
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this RFP response at their option for equipment or services at the RFP response price for a period of
________ days. Said entities shall have the option to participate in any award made because of this solicitation.
Any such piggy-back awards will be made independently by each agency, and the city is not an agent, partner
or representative of these agencies and is not obligated or liable for any action of debts that may arise out of
such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of
its own order placement and payments of the Vendors.
Successful Vendors will extend prices as proposed herein to other governmental agencies, please
specify.
YES __________ NO _________
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
120
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City of Rancho Cucamonga
Request for Statement of Qualifications (SOQ) #24/25-501
for
Various On-Call Services
__________________________________________________________________________________________________
____________________________________________________________________________________________________________
Page 29 of 30
“EXHIBIT G” SIGNATURE OF AUTHORITY
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this SOQ response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following SOQ response.
THE CONSULTANTS IN SUBMITTING THIS SOQ RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO
DO SO MAY DEEM YOUR SOQ RESPONSE AS NON-RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids
system under the Response Types, Exhibits A – G.
Fehr & Peers
949-308-6300
949-859-3209
j.pack@fehrandpeers.com
Jason Pack, TE
101 PacificaSuite 300Irvine, CA 92618
Principal and Authorized Representative
https://www.fehrandpeers.com
1/13/2025
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Fehr & Peers reserves the right to change these rates at any time with or without advance notice.
2025-2026
(July 2025 through June 2026)
Hourly Billing Rates
Classification Hourly Rate
Principal $280.00 - $460.00
Senior Associate $240.00 - $335.00
Associate $215.00 - $290.00
Senior Engineer/Planner $165.00 - $240.00
Engineer/Planner $140.00 - $200.00
Senior Engineering Technician $160.00 - $255.00
Senior Project Accountant $125.00 - $190.00
Senior Project Coordinator $135.00 - $225.00
Project Coordinator $120.00 - $190.00
Technician $155.00 - $195.00
Intern $100.00 - $160.00
Other Direct Costs / Reimbursable Expenses are invoiced at cost plus 10% for handling.
Personal auto mileage is reimbursed at the current IRS approved rate (70 cents per mile
as of Jan 2025).
Technology & Security Fee (software licensing, hardware upgrades, secure data storage,
etc.) are invoiced and calculated as a percentage of monthly project labor.
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