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HomeMy WebLinkAboutCO 2025-252 - City of Ontario Docusign Envelope ID IB61AFE2-EEAD-42BC-9989-539312823C13 CCONTRACT Rancho C. mo nga ONTRACT NUMBER 2425-152 REIMBURSEMENT AGREEMENT BETWEEN CITY OF RANCHO CUCAMONGA AND CITY OF ONTARIO FOR PAVEMENT RESURFACING OF VINEYARD AVENUE FROM THE SOUTH HALF OF THE EIGHTH STREET INTERSECTION This Reimbursement Agreement(hereinafter referred to as"AGREEMENT")is made and entered into this dd day of month , 2025 ("Effective Date"), by and between the City of Rancho Cucamonga, a California municipal corporation(hereinafter referred to as "RANCHO CUCAMONGA"), and the City of Ontario, a California municipal corporation (hereinafter referred to as "ONTARIO"). RANCHO CUCAMONGA and ONTARIO may be referred to individually as a'PARTY"and collectively as"PARTIES" in this AGREEMENT. WITNESSETH A. WHEREAS,the RANCHO CUCAMONGA Capital Improvement Program ("CIP") includes the provision of certain public improvements and the construction of street resurfacing improvements on Vineyard Avenue at the Eighth Street intersection ("PROJECT"); and B. WHEREAS,the PROJECT includes the design,project management,street preparation, street asphalt resurfacing, all striping replacement, concrete improvements, traffic signal improvements,traffic control, and construction inspection; and C. WHEREAS, the PROJECT begins at the border of RANCHO CUCAMONGA and ONTARIO, and is mutually beneficial to both cities; and D. WHEREAS, RANCHO CUCAMONGA and ONTARIO agree that RANCHO CUCAMONGA shall serve as Lead Agency on the PROJECT for the design and construction phases of the PROJECT; and E. WHEREAS, RANCHO CUCAMONGA, as the California Environmental Quality Act(CEQA) Lead Agency for the PROJECT, has determined that the PROJECT is categorically exempt per Article 19, Section 15301(c)of the CEQA guidelines; and Page 1 of 7 Docusign Envelope ID:1B61AFE2-EEAD-42BC-9989-539312823C13 F. WHEREAS, RANCHO CUCAMONGA land ONTARIO mutually agree that ONTARIO shall reimburse RANCHO CUCAMONGA for One Hundred Percent (100%)of the PROJECT'S actual construction costs and survey costs that occur within the City of ONTARIO ("ONTARIO'S COSTS"), plus Ten Percent (10%) for design, construction administration, and inspection ("ENGINEERING & PROJECT MANAGEMENT COSTS')associated with the PROJECT. NOW, THEREFORE, RANCHO CUCAMONGA and ONTARIO mutually agree to the following: SECTION I RANCHO CUCAMONGA AGREES: 1. That only eligible PROJECT expenses, as set forth in Attachment "A" to this AGREEMENT, will be reimbursed by ONTARIO. RANCHO CUCAMONGA agrees that it will only request reimbursement from ONTARIO for eligible PROJECT expenses as defined in Attachment "A." 2. To maintain and make available to ONTARIO, copies of all consultant/contractor invoices, source documents, books and records; and expenses as set forth in Attachment "A" and in connection with the PARTIES' performance under this AGREEMENT for a minimum of three (3) years from the date of the Final Acceptance by RANCHO CUCAMONGA or until audit retention is achieved, whichever is later. 3. To fully cooperate with ONTARIO to allow for the preparation of a PROJECT audit if requested by ONTARIO in writing within three (3) years from date of the Final Acceptance by RANCHO CUCAMONGA. The audit is intended to verify that all funds expended for costs on the PROJECT were used in conformance with this AGREEMENT. 4. To render services for design, project management and construction management utilizing RANCHO CUCAMONGA staff which may be supplemented by consultants that are specifically tasked for completing the PROJECT. 5. To make a CEQA Determination on the PROJECT and file the necessary environmental documents with the County Clerk and Office of Planning and Research, if necessary, and to complete all required public notifications and hearings. Under CEQA, RANCHO CUCAMONGA is the Lead Agency for the PROJECT. 6. To prepare plans, specifications and estimates for the PROJECT under the direction of a registered Professional Engineer licensed in the applicable professional field in the State of California, which shall be subject to review and Page 2 of 7 Docusign Envelope ID'. 1B61AFE2-EEAD-42BG-9989-539312823013 approval by ONTARIO with respect to the portions of the PROJECT located within ONTARIO. 7. To contract for the construction and installation of the PROJECT at RANCHO CUCAMONGA's cost and expense,but subject to ONTARIO'S reimbursement, as set forth in accordance with the terms of this AGREEMENT. 8. To complete the PROJECT in a timely manner in accordance with the plans and specifications approved by ONTARIO. SECTION II ONTARIO AGREES: I. To reimburse RANCHO CUCAMONGA for One Hundred Percent (100%) of ONTARIO'S COSTS that are incurred by RANCHO CUCAMONGA for the PROJECT, plus Ten Percent (10%) for the ENGINEERING & PROJECT MANAGEMENT COSTS. 2. To reimburse RANCHO CUCAMONGA for its share of costs no later than sixty (60)days following the date of final acceptance of the PROJECT by RANCHO CUCAMONGA. 3. To designate a Project Manager to represent ONTARIO through whom all communications shall be channeled. 4. That its Project Manager will distribute submittals, schedules, and other correspondence to applicable ONTARIO departments for review and comment. ONTARIO shall transmit review comments within ten (10) working days after the submittal is received. If no comments are received within such time, ONTARIO will be considered to have no objection to the approval of RANCHO CUCAMONGA. 5. In the event ONTARIO elects to perform a PROJECT audit, ONTARIO may rely on any prior audit of RANCHO CUCAMONGA relating to the PROJECT performed pursuant to the provisions of State and Federal laws. SECTION III THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. To abide by all applicable federal, state and local laws and regulations pertaining to the PROJECT, including policies in the applicable program in the applicable General Plan, as amended, as of the date of the last signature on this AGREEMENT. 2. ONTARIO's financial responsibility for the PROJECT (ONTARIO'S COSTS and ENGINEERING&PROJECT MANAGEMENT COSTS)shall not exceed Page 3 of 7 Docusign Envelope ID:1B61AFE2-EEAD-42BC-9989-539312823C13 One Hundred Percent (100%) of the estimated costs set forth in Attachment "A,' plus Ten Percent (10%) for the ENGINEERING & PROJECT MANAGEMENT COSTS. According to current cost estimates, the reimbursement is estimated to be One Hundred Seventy-Six Thousand Four Hundred Eighty-Three Dollars and Sixty Cents ($176,483.60) as demonstrated in Attachment-A"; however the actual costs of the items listed in Attachment "A,'and ONTARIO's share of those costs,upon completion of the project may be different. The final costs for all eligible PROJECT expenses set forth in Attachment "A"shall be used to set the final amount of reimbursement. In the event ONTARIO'S COSTS and/or ENGINEERING & PROJECT MANAGEMENT COSTS exceed the amounts identified in Attachment "A," RANCHO CUCAMONGA shall inform ONTARIO in writing of the excess costs, accompanied by supporting evidence, and thereafter the PARTIES shall work together in an attempt to agree upon an amendment to the amounts identified in Attachment "A." In no event, however, will ONTARIO be responsible for COSTS and/or ENGINEERING & PROJECT MANAGEMENT COSTS in excess of One Hundred Seventy-Six Thousand Four Hundred Eighty-Three Dollars and Sixty Cents ($176,483.60) absent a written amendment approved by both PARTIES. 3. This AGREEMENT can be amended only when agreed upon in writing by both PARTIES. 4. RANCHO CUCAMONGA will use its own funds to design and construct the PROJECT with the understanding that ONTARIO will reimburse RANCHO CUCAMONGA for ONTARIO's share of eligible PROJECT expenditures at a later date in accordance with this AGREEMENT. 5. Eligible PROJECT reimbursements shall include only those costs incurred by RANCHO CUCAMONGA for PROJECT activities that are described in this Attachment "A" of this AGREEMENT and shall not include escalation or interest. 6. RANCHO CUCAMONGA shall defend, indemnify, and hold harmless ONTARIO, its officers and employees, from and against any and all actions, claims, injuries, damages, liabilities, demands, losses, judgments, penalties, expenses and costs including attomey's fees for staff attorneys and outside counsel (collectively"Liabilities") arising out of or in any way connected with anything done or omitted to be done by RANCHO CUCAMONGA.its officers, employees,agents,contractors, consultants,subcontractors and sub consultants of any level, in connection with the PROJECT or under or in connection with any work, authority or jurisdiction delegated to RANCHO CUCAMONGA under this AGREEMENT. RANCHO CUCAMONGA's obligations under this Article apply to ONTARIO's "passive" and "active" negligence, but do not apply to ONTARIO's "sole negligence" or "willful misconduct" within the meaning of Civil Code Section 2782. Page 4 of 7 Docusign Envelope ID:1B61AFE2-EEAD-42BC-9989-539312823C13 7. ONTARIO shall defend, indemnify, and hold harmless RANCHO CUCAMONGA, its officers and employees, from and against any and all actions, claims, injuries, damages, liabilities, demands, losses, judgments, penalties, expenses and costs including attorney's fees for staff attorneys and outside counsel (collectively "Liabilities") arising out of or in any way connected with anything done or omitted to be done by ONTARIO, its officers, employees,agents,contractors, consultants, subcontractors and subconsultants of any level, in connection with the PROJECT or under or in connection with any work, authority or jurisdiction delegated to ONTARIO under this AGREEMENT. ONTARIO's obligations under this Article apply to RANCHO CUCAMONGA's "passive" and "active' negligence, but do not apply to RANCHO CUCAMONGA's"sole negligence"or"willful misconduct"within the meaning of Civil Code Section 2782. 8. RANCHO CUCAMONGA is an authorized self-insured public entity for purposes of Professional Liability, General Liability,Automobile Liability and Workers' Compensation and warrants that through its programs of self- insurance, it has adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this AGREEMENT. 9. ONTARIO is an authorized self-insured public entity for purposes of Professional Liability. General Liability_ Automobile Liability and Workers' Compensation and warrants that through its program of self-insurance, it has adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this AGREEMENT. 10. This AGREEMENT shall be considered terminated upon reimbursement of all eligible costs by PROJECT expenses as defined herein, with the exception of paragraphs 6 and 7 above, which shall survive termination of this AGREEMENT. Notwithstanding any other provision herein, to the extent consistent with the terms and obligations hereof, any PARTY may terminate this AGREEMENT at any time, with or without cause, by giving thirty (30) calendar days written notice to the other PARTY. In the event of termination, the PARTY terminating the AGREEMENT shall be liable for any costs or other obligations it may have incurred under the terms of the AGREEMENT prior to termination and the terminating PARTY shall reimburse the non-terminating PARTY for any payments or reimbursements paid to the terminating party pursuant to this AGREEMENT. 11. Notice given under or regarding this AGREEMENT shall be deemed given (a) upon actual delivery, if delivery is personally made; or (b) upon delivery into the United States Mail if delivery is by postage paid certified mail (return receipt requested), fax or private courier including overnight delivery services. Notice shall be sent to the respective PARTY at the address indicated below or to any other address as a PARTY may designate from time to time by a notice given in accordance with this paragraph. Page 5 of 7 Docusign Envelope ID 1B61AFE2-EEAD-42BC-9989-539312823C13 If to RANCHO CUCAMONGA: John R. Gillison, City Manager 10500 Civic Center Drive P.O. Box 807 Rancho Cucamonga,CA 91729-0807 (909)477-2700 If to ONTARIO: Scott Ochoa,City Manager 303 East B Street Ontario, CA 91764 (909)395-2010 12. The Recitals stated above are true and correct and are incorporated by this reference into the AGREEMENT. 13. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California. Any action brought by any PARTY hereto shall he brought within the State of California, County of San Bernardino and both PARTIES waive any right to change venue, including under Code of Civil Procedure Section 394. 14. This AGREEMENT may be signed in counterparts, each of which shall constitute an original. This AGREEMENT shall be dated on the date executed by RANCHO CUCAMONGA. 15. There are no third party beneficiaries, and this AGREEMENT is not intended, and shall not be construed to be for the benefit of, or be enforceable by, any other person or entity whatsoever. 16. Attachment"A" is hereby incorporated into this AGREEMENT and includes: 1. Pavement Rehabilitation of Vineyard Avenue at the Eighth Street intersection. 2. Project Scope 3. Projected Cost and Schedule Page 6 of 7 Docusign Envelope ID:1B61AFE2-EEAD42BC-9989-539312823213 SIGNATURE PAGE TO REIMBURSEMENT AGREEMENT BETWEEN CITY OF ONTARIO AND CITY OF RANCHO CUCAMONGA FOR PAVEMENT RESURFACING OF VINEYARD AVENUE AT THE EIGHTH STREET INTERSECTION IN WITNESS WHEREOF,the PARTIES have executed this AGREEMENT below. CITY OF ONTARIO CITY OF RANCHO CUCAMONGA By Qa4w,Sautluh y B : 6iW'wu iota., R. . .,..,„ Scott Ochoa John R. Gillison City Manager City Manager Dated: 12/03/2025 Dated: 11/19/2025 Attest: rOaaAm U. itaA Attest: k+m Sui Sheilaalvlautz, City Clerk KimSevy, City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: By: w,. .„1", By: �Nct4 r.anal ems-,F, Best, Best& Krieger, LLP Ntcic(ihirelli City Attorney City Attorney Page 7 of 7 Docusign Envelope ID. 1B61AFE2-EEAD42BC-9989-539312823C13 Attachment A Pavement Rehabilitation of Vineyard Avenue at the Eighth Street Intersection Project Scope,Projected Cost,and Schedule Proposed Project Work Vineyard Avenue at the Eighth Street intersection is to be resurfaced as part of the City of Rancho Cucamonga 2026 Spring Pavement Rehabilitation Project. This project includes grinding removal of old failing asphalt and placement of rubberized asphalt pavement,upgrading curb ramps,sidewalk repairs,and new striping. The Ontario portion of costs are described below. Summary of Project Costs(Estimate) ISono°Hero.a'Nl ,Rtio naporton, ITEM 'Engineer S.Eitonato xo rRIpnoN QUANTIFY UNITS UNIT COST TOTAL Mobiliznon On new^1aano I IS $ S.i..% S IDYRSC ITS Removal and fopossp 12.477.H C 10i4775C =ColotruLuon Sialoo , IS E 2m0.a f ;umC p15.n.. ,in a!e EA $ 1..0gY 5 1 .000Wain 0 a. d.avom $ .a 1 2buau[ neaq Alaparor 6.na,,,m ma SY 3 12NC f 7.500"Tall T 4C calla o�r0410 Asmara 75 TON $ 1 :Hp OC pnan wdmmol rap „ T" 3 HT" - +u" m Po�emEFmwn6a14"TeFVawCan ano A EA $ 400 6 IX x 15 tans .A $ ..boot $ a¢(O.r II Standard Plan ES 74 Furnish aro n Sonoa Ayorobly Pen emomSundom 4 LA $ 5510 a 22.200 0. Traffic e SOHOE. DT, Cam am HO Plan Cniolnz n Quo [ALL Sn wmp maudlin Lane U na i.Cr� c d lmerLalm Nomatana.n EA a _dw.a $ z.00a.0C Cnn=mruoTTotal s:2s.3aoo 20%c.Total • 2s,vco2 I Total ' s,sse,coc 12.Enginey0 head 01a1 S s ,ma awrve3COSI $ 4..240.40 Total Con, $174.+4416e Proposed Project Schedule(milestone delivery dates) Estimated construction start date: March 2026 Estimated completion date: June 2026 Page 1 of 1 Docusign Envelope ID: 1 B61AFE2-EEAD-42BC-9989-539312823C13 CITY OF ONTARIO SECTION: Agenda Report CONSENT CALENDAR September 2, 2025 Department: Public Works Submitted To: Council/OHA Prepared By:Tricia Maruki Approved: 09/02/2025 Staff Member Presenting:Tito Haes, Executive Continued To: Director Public Works Denied: Reviewed By: Khoi Do, Bonnie Tam,Andrea Item No:3 Ampig Approved By: _ Y SUBJECT: A REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF ONTARIO AND THE CITY OF RANCHO CUCAMONGA FOR PAVEMENT REHABILITATION OF THE VINEYARD AVENUE AND EIGHTH STREET INTERSECTION RECOMMENDATION: That the City Council authorize the City Manager, or his designee, to execute a Reimbursement Agreement between the City of Ontario and the City of Rancho Cucamonga for the pavement rehabilitation of the Vineyard Avenue and Eighth Street intersection, estimated to be $176,484. THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED: Pursue City's Goals and Objectives by Working with Other Governmental Agencies invest in the City's Infrastructure (Water. Streets. Sewers Parks. Storm Drains and Public Facilities) FISCAL IMPACT: The Fiscal Year 2025-26 Adopted Budget includes appropriations in the Measure I Fund for pavement rehabilitation of the Vineyard Avenue and Eighth Street intersection. The City of Ontario will reimburse the City of Rancho Cucamonga for Ontario's portion of actual costs incurred for survey and construction plus a 10% project management fee.The anticipated cost is $176,484. BACKGROUND & ANALYSIS: The Vineyard Avenue and Eighth Street intersection lies partially within the City of Ontario and partially in the City of Rancho Cucamonga (see Exhibit "A"). To facilitate pavement rehabilitation of the entire intersection, Staff has reached a reimbursement agreement with the City of Rancho Cucamonga, which will act as the lead agency on this project. The scope of the project includes pavement rehabilitation, curb ramp replacement, pedestrian push button installation, and adjustment of water valves and manholes. If approved, the City of Ontario agrees to reimburse the City of Rancho Cucamonga for the survey costs and construction costs related to improvements on the southerly portion of the intersection within the City of Ontario Right of Way, plus a 10% fee for engineering, project management and inspection costs, for a total anticipated cost of$176,484. 16 oocusgn Envelope ID 11361 AFE2£EAD 42BC-9989-539312Rp3e13 Exhibit "A" Vineyard Avenue and Eighth Street Intersection Pavement Rehabilitation j err \ -i' T _ e 1. C may, I ,— ¶ p ,; � _ � t, . i - -k _ 1e T ,4. sic I 5 • fr 1 . MIS ■ 17 Docusign Envelope ID: 1B61AFE2-EEAD-42BC-9989-539312823C13 CITY OF ONTARIO 0 SUPPLIER CONTRACT aTv OF 0 REVENUE CONTRACT ONTARIO AGREEMENT/C FOR ACTRHNT/CONTRACT ECK CK LIST O SUBRECIPIENT CONTRACT REQEntity Name City of Rancho Cucamonga Entity Type Supplier Agreement/Contract Type Reimbursement Agreement (Revenue) Term Start: End: DESCRIBE SCOPE Or SERVICES: Reimbursement agreement between City of Rancho Cucamonga and City of Onario for pavement resurfacing of Vineyard Avenue. VALUE: Amount: ❑Budget check Over$150,000 requires City TB D Council Approval/Acceptance WORKDAY WDRKTAGS: Spend/Revenue Category: Cost Center: Include Reference ID and TBD TBD Description for Spend/Revenue Category-If more than one of Fund: Additional Worktags: each Worktag,please add a TBD TBD breakdown on separate page REQUIRED DOCUMENTS Contract OF )' ❑City Council Agenda Report Council date,if applicable 9/2/2025 Attach applicable documents and/or reference requested ❑ Recap Worksheet (For Supplier prior to fY 23'24) information:BOLD items are required for every Contract/ ❑ RFP/Bid Invitation No. (Planetaids Summary, Proposals/aid Documents, DIR registration verification) Agreement Approval ❑Request for Non-Competitive Process Only valid up to$150,000) ❑ Competitive Procurement EInsurance (Certificates require Risk Mgmt.approval.I/waived,attach email) ❑Bid Bonds(Al require Risk Mgmt.approval.If waived,attach email) ❑Business Lion#: Waived Exp: N/A (Ili waived,arch email) ❑Conflict of Interest (car requires prior Records Mgmt.approval.If waived,attach email.) ❑Senate Bill 1439 (See requirements on the form) I�I I LT. Hardware/Software(Attach IT approval email) El W-9(Send to entity) BB&K Approval (If taking exceptions to template or using supplier's agreement) SPECIAL INSTRUCTIONS: insurance was waived by Risk - O.A. CONTACT PERSON: Andrea Lopez, Andrea Campos Ext: 2116, 2802 DEPARTMENT HEAD Leonard Lui, P.E., Senior Assoc. Engineer Lor APPROVAL: Tricia Maruki, P.E.,Assistant City Engineer Khoi Do, P.E., City Engineer k6a Pt AGENCY HEAD APPROVAL: Bonnie Tam, Department Administrator Gaw+ ti T C>trn. Titos Haes,Executive Director Public Works Department acknowledges understanding and acceptance of the proposal including all terms and conditions. APPROVED BY FINANCE: riP"w'.. s°f*'i Finance approved form Revised 8/1/2023 0 docusign Certificate Of Completion Envelope Id:1B61AFE2-EEAD-42BC-9989-539312823C13 Status:Completed Subject Complete with DocuSign:City of Ontario-City of Rancho Reimbursement Agreement(Vineyard 8 8th St) Employee Department Source Envelope. Document Pages: 11 Signatures 9 Envelope Originator. Certificate Pages:7 Initials.0 Oscar Avila AutoNav:Enabled 303 E B St Envelopeld Stamping:Enabled Ontario,CA 91764 Time Zone'(UTC-08:00)Pacific Time(US 8 Canada) OAvila@ontarioca.gov IP Address:4.42.180.2 Record Tracking Status:Original Holder:Oscar Avila Location.DocuSign 11/7/2025 3.45.39 PM OAvila@ontarioca.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status Connected Pool:Carahsoft 0B0 City of Ontario Location Docusign Signer Events Signature Timestamp Khoi Do II..—DecuSignad ° Sent. 11/7/2025421:46 PM KDo@ontarioca.gov WAtl Pt Viewed:11/10/2025 8:13.57 AM Security Level:Email,Account Authentication """°°"`°`°' Signed: 11/10/20258:14:32 AM (None) Signature Adoption Pre-selected Style Using IP Address:4.42.180.2 Electronic Record and Signature Disclosure: Accepted: 12/13/2023 8.57.05 AM ID:58663782-d85d-448a-91 e0-89f5de978b63 Bonnie Tam y°�o'°s'o"'° Sent: 11/10/2025 8:14:34 AM BTam@ontarioca.gov UtVANL "t'mh Viewed 11/10/202510:00:55 AM Departmental Administrator �o°romn,mum Signed:11/10/2025 10:01:06 AM City of Ontario Security Level:Email,Account Authentication Signature Atloption.Pre-selected Style (None) Using IP Address:172.56.235.167 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via Docusign Edward Santamaria Completed Sent:11/10/2025 10:01:08 AM ESantamaria@ontarioca.gov Viewed: 11/10/2025 11:46:07 AM Signing Group Risk Management Signed:11/10/20254:03:23 PM Security Level. Email,Account Authentication Using IP Address:4.4218012 (None) Electronic Record and Signature Disclosure: Accepted'5/23/2025 9:05:45 AM a39c13c2-0a82-469f-aaab-58b13de3e42e Karina Gonsalez 11iltta Sent:11/10/2025 4:03:25 PM kgonsalez@ontarioca.gov Fa E4M-Sal ) Resent 11/18/20258:0842 AM CEO �I/°"" "°`° `° Viewed. 11/18/2025 9.32.40 AM Signing Group:Purchasing Manager Group Signed:11/18/2025 9.33.04 AM Security Level:Email,Account Authentication Signature Adoption:Pre-selected Style (None) Using IP Address: 2600 1700:99b0:1820:c9e4:15a4:3b8e:49P0 Electronic Record and Signature Disclosure: Accepted:4/12/2023 8:23:08 AM la 16a2c936-7015-4c79-ba8b-2beac4201120 Signer Events Signature Timestamp John R.Gillison Lida Sent: 11/18/2025 933:06 AM John.Gillison@cityofrc.us F. ali "' Viewed:11/19/20253:5723 PM City Manager EJ°JDJl " Signed: 11/19/2025357:36 PM Security Level:Email,Account Authentication (None) Signature Adoption:Pre-selected Style Using IP Address'. 199.201.174 250 Electronic Record and Signature Disclosure: Accepted: 11/19/20253 57:23 PM D'.510a7a56-f12c-465c-9f4f-52c1 df05fd58 Kim Sevy i0 Sent:11/19/2025 3--57 39 PM KimSevy@cityofrc.us 4l« SUW 9, Viewed. 11/21/202510.18:16 AM Security Level-Email,Account Authentication 'd '` E Signed:11/21/2025 10:18:52 AM (None) Signature Adoption:Pre-selected Style Using IP Address.35.151 226.142 Signed using mobile Electronic Record and Signature Disclosure: Accepted-11/21/2025 10.18 16 AM 10.3bfaefcc-cc8b-4855-9de9-a2091 be8➢015 Nicholas R.Ghirelli SeSent. 11/21/202510.18:55 AM NGhirelli©n'glawcom CN II SdBNYG r. t inili Viewed:11/24/2025 7:22.39 AM Security Level: Email,Account Authentication ' Signed:11/24/2025723:17 AM (None) Signature Adoption.Pre-selected Style Using IP Address:76.169.196.197 Signed using mobile Electronic Record and Signature Disclosure: Accepted' 11/24/2025 7:22:39 AM ID:1889b533242d-4ea3-8250-f6770ca2aba] Ryan Guiboa p�� Sent:11/24/2025]48:56 AM ryan.guiboa@bbklaw.com 'l'D"' E41lea Viewed: 12/1/20257::59.16 AM Signing Group'Best Best B Krieger BBP5OBE0"' Signed:12/1/20257:59:39 AM Security Level. Email,Account Authentication (None) Signature Adoption:Pre-selected Style Using IP Address:74.116.243.2 Electronic Record and Signature Disclosure: Not Offered via Docusign Darlene Sanchez °`"°'"'d Sent. 12/1/20257:5942 AM p DarleneSanchez@ontarioca.gov /aY{t,w, S4a.du,y Viewed:12/3/2025 6 38.51 AM Assistant City Manager "-d°"°"""l Signed:12/3/2025 6:40:14 AM City of Ontario Signing Group:City Manager Signature Adoption Pre-selected Style Security Level:Email.Account Authentication Using IP Address:2a02':26f7 c358':60c6':0:6000':0] (None) Signed using mobile Electronic Record and Signature Disclosure: Not Offered via Docusign Claudia V.Isbell //11 � II I�1I Sent: 12/3/2025 6':40:17 AM recordsmanagement@ontarioca.gov U[auLa I. �S Viewed: 12/3/2025 9:10:40 AM Security Level:Email,Account Authentication '°°"`55PviB"tlC Signed:12/3/2025 9'.11.02 AM (None) Signature Adoption:Pre-selected Style Using IP Address:4.42.180.2 Electronic Record and Signature Disclosure: Accepted: 12/3/2025 9:10:40 AM ID:3961 ff/8-fe6 c-4ba 9-b768-735 c23137d 9b In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Jordan llwock ent: 1 JV llwc hl@on arioca gov VIEWED View d 20 7:48:50 :20 AM Viewed 11/24/2025 AM Deputy City Manager Completed: 11/24/2025 7:48-.56 AM Signing Group:City Manager's Office Using IP Address'.4.42.180.2 Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Andrea Campos COPIED Sent. 11/7/2025 4 21 44 PM acampos@ontarioca.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign City of Rancho-City Clerk Sent:11/7/2025 4 21:45 PM OlerkContracts@CityofRC.us COPIED Viewed: 11/25/202511:15:04 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Gina Gomez COPIED Sent 1V!/2025121:45 PM GGomez@ontariocagov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Andrea Lopez COPIED Sent: 11/7/20254:21:43 PM AMLopez@ontarioca.gov Mother City of Ontario Security Level:Email.Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Adam Vazquez COPIED Sent: ' AM PM AVazquez@ontariocagov Resent 2/3/2025 9:11:20 Adrian Pelayo Viewed'. 12/3/20259.44:16 AM APelayo@ontarioca.gov Mario Tavern MTavera@ontarioca gay Oscar Avila OAvila@ontarioca.gov Jade Sanchez JadeSanchez@ontarioca.gov Christian Pilapil CPilapil@ontarioca.gov Signing Group:Purchasing Security Level:Email.Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/7/20254:21:45 PM Envelope Updated Security Checked 11/24/2025 7 48:56 AM Envelope Updated Security Checked 11/24/2025 748.56 AM Certified Delivered Security Checked 12/3/2025 910:40 AM Signing Complete Security Checked 12/3/2025 941.02 AM Completed Security Checked 12/3/2025 9-11.02 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on'3/23/2023 12:54:00 PM Parties agreed to:Khoi Do,Edward Santamaria,Karina Gonsalez.John R.Gilllson, Kim Sery,Nicholas R.Ghirelli,Claudia V.Isbell ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time,Carahsoft OBO City of Ontario (we,us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure(ERSD), please confirm your agreement by selecting the check-box next to 'I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Carahsoft OBO City of Ontario: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: rsigler@ontarioca.gov To advise Carahsoft OBO City of Ontario of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at rsigler@ontarioca.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Carahsoft OBO City of Ontario To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to rsigler@ontarioca.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Carahsoft OBO City of Ontario To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to rsigler@ontarioca.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: htlps://support.docusign.com%guides/signer-guide- signine system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system. By selecting the check-box next to 'I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Carahsoft OBO City of Ontario as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO City of Ontario during the course of your relationship with Carahsoft OBO City of Ontario.