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HomeMy WebLinkAboutCO 2026-014 - Cucamonga Valley Water District COOPERATIVE AGREEMENT BETWEEN THE CUCAMONGA VALLEY WATER DISTRICT AND THE CITY OF RANCHO CUCAMONGA FOR THE ALMOND STREET IMPROVEMENT PROJECT 1. Parties and Date THIS COOPERATIVE AGREEMENT (“Agreement”) is made and is effective this 4th day of February, 2026, by and between CUCAMONGA VALLEY WATER DISTRICT, a public agency (“CVWD”) and the CITY OF RANCHO CUCAMONGA, a municipal corporation (“City”). 2. Recitals 2.1 The parties desire to cooperate and jointly participate in a project known as the Almond Street Improvements Project, located from Carnelian Street to Via Verde Street, as described herein (“Project”). Work to be performed by the City shall consist of street improvements including constructing a new roadway, temporary bypass structure, box culvert, curb, gutter, multi-purpose trail, street lighting, grading, and other ancillary improvements (“City Project”). Work to be performed by CVWD shall consist of replacing two (2) existing mainline waterlines and water valves, installing fire hydrants, pipe zone excavation and compaction, full trench excavation, and trench restoration and compaction, and other ancillary improvements in Almond Street west of Carnelian Street (“CVWD Project”). Optionally, the City shall perform all work, subject to reimbursement by CVWD for all work necessary to complete the CVWD Project. 2.2 The Project is located within the jurisdictional boundaries of both CVWD and the City and will be of benefit to both parties. 2.3 The parties desire to set forth their respective responsibilities and obligations in regard to each Party's participation and funding of the Project. 2.4 The City will prepare all plans, specifications, and estimates for the City Project and will advertise bidding for the construction of the Project in accordance with applicable law. Said bid documents for the City Project shall include the Temporary Bypass Structure which the City will be responsible for installing. CVWD will be responsible for fifty percent (50%) of the cost of the Temporary Bypass Structure regardless of whether CVWD elects to proceed with the alternate bid item process as set forth below. 2.5 CVWD will prepare all plans, specifications, and estimates for the CVWD Project which will be included as an alternate bid item in the advertisement for bids for the Project. CVWD shall provide approved final drawings and specifications to the City for inclusion in the bid documents at least ten (10) calendar days prior to the date the City issues a notice inviting bids for the Project as described in Section 2.4. The City shall provide at least thirty (30) calendar days’ prior written notice to CVWD of the date scheduled for issuance of the notice inviting bids. City of Rancho Cucamonga CONTRACT NUMBER 2026-014 Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 2.6 Following completion of the Project and payment of all costs required herein, City shall own and be responsible for all improvements constructed as part of the City Project, and CVWD will own and be responsible for all improvements constructed as part of the CVWD Project. 3. Terms 3.1 Effective Date. This Agreement shall be made effective upon execution by both parties and shall remain in effect until terminated pursuant to Section 3.6 or Section 3.7.3. 3.2 Total Project Cost. The total cost of the Project is estimated to be Three Million Two Hundred Fifty Thousand Dollars ($3,250,000) (“Total Estimated Cost”). The Total Estimated Cost includes the cost of design, construction, construction engineering/management, survey services, and materials testing services for both the City Project and CVWD Project portions of the Project . “Bid Schedule A” in City’s bidding documents will be the base bid and will include all City Project work and “Bid Schedule B” will include all CVWD Project work. The CVWD Project will be listed as additive alternate bid items in “Bid Schedule B”. The cost for construction management services for the Project is estimated to be $300,000. 3.3 The City shall provide CVWD with a copy of all bids received for the Project as said bids are delineated for Bid Schedule A and Bid Schedule B . The City shall also provide CVWD with its determination as to the lowest responsive and responsible bidder for the Project to which the City anticipates awarding the contract for the Project. CVWD shall notify City in writing within ten (10) calendar days after CVWD’s receipt of the bids from the City as to whether it elects to proceed with Option 1 or Option 2, as set forth below in Sections 3.4 through 3.6. 3.4 Option 1 – If CVWD notifies the City that it has selected Option 1, then the following procedures will be implemented. The City will award a contract for both the City Project and CVWD Project, in accordance with applicable law. Notwithstanding the foregoing, the City reserves all rights to reject any or all bids and to waive errors and irregularities in any bid. Under Option 1, CVWD designates the City as the “Lead Agency” to coordinate and construct the Project, and the following provisions shall apply. 3.4.1 The City will be responsible for all construction costs in Bid Schedule A and CVWD will be responsible for all construction costs in Bid Schedule B , except for the Temporary Bypass Structure, which will be included in Bid Schedule A as a separate bid item. The cost for the Temporary Bypass Structure will be split equally between the City and CVWD. CVWD’s fifty percent (50%) share of the costs set forth herein for the Temporary Bypass Structure shall be referred to as the “CVWD Bypass Cost Share.” The estimated cost for the Temporary Bypass Structure is One Hundred Thousand Dollars ($100,000). CVWD will also be responsible for its prorata share of the cost of construction support services including but not limited to construction engineering/management in connection with the Temporary Bypass Structure and Bid Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 Schedule B. The CVWD cost share for these services in connection with the Temporary Bypass Structure and Bid Schedule B will be proportional to the cost of the CVWD construction cost share as described above versus the overall construction cost. 3.4.2 CVWD’s Responsibilities. CVWD shall: 3.4.2.1 Make payments for the construction costs and services set forth in Section 3.4.1 within thirty (30) calendar days following receipt of an invoice reflecting such costs from the City, as set forth in Section 3.4.3.4. In the event CVWD disputes the amount of the invoice, CVWD shall notify the City in writing, and the parties shall exercise good faith efforts to resolve the matter. 3.4.2.2 Approve costs for work done as a result of change orders or extra work as approved by both CVWD and the City. 3.4.2.3 Promptly forward any claims or stop notices received that relate to the Project, to the City. 3.4.2.4 Provide all necessary inspection and materials testing services necessary to complete CVWD Project. 3.4.3 The City’s Responsibilities. The City shall: 3.4.3.1 Provide CVWD with complete documentation for successful California Environmental Quality Act (“CEQA”) compliance , and comply with all requirements of CEQA applicable to the City Project. 3.4.3.2 Provide all necessary construction management services necessary to complete the Project. 3.4.3.3 Provide all necessary inspection and materials testing services necessary to complete the City Project. 3.4.3.4 Issue progress payments to the Project contractor(s), process construction Change Orders as may be necessary, and record a Notice of Completion for the Project. 3.4.3.5 Provide invoices to CVWD as progress payments against costs outlined in Section 3.4.1 for funds paid to the Project contractor(s) and consultant(s) on a monthly basis. 3.4.3.6 Include CVWD, its officials, officers, employees and agents as indemnitees in all contracts for the Project. 3.5 Option 2 - If CVWD notifies the City that is has selected Option 2, then CVWD shall bid, award a contract, and perform the CVWD Project separately from the Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 contracting and performance of the City Project by the City, and the following provisions shall apply. 3.5.1 The City will be responsible for the cost and construction of the City Project, and CVWD will be responsible for the cost and construction of the CVWD Project including but not limited to design, construction management, inspection, and surveying and geotechnical engineering services. The CVWD Project will be bid as a separate project by CVWD. CVWD will still be obligated to pay the CVWD Bypass Cost Share for the cost for the Temporary Bypass Structure from Bid Schedule A which will be split equally between the City and CVWD. 3.5.2 Each party will serve as the Lead Agency for their respective Project and each agrees to work cooperatively to coordinate the schedule and phasing of the improvements for both Projects. 3.5.3 CVWD’s Responsibilities. CVWD shall: 3.5.3.1 Provide complete documentation for successful California Environmental Quality Act (“CEQA”) compliance and comply with all requirements of CEQA applicable to the CVWD Project. 3.5.3.2 Provide all construction management and inspection services with regards to the CVWD Project. 3.5.3.3 Advertise, award and fund the construction of the CVWD Project in accordance with applicable law. 3.5.3.4 Coordinate with the City’s Contractor for the City Project to plan and manage construction related activities related to the CVWD Project. 3.5.3.5 Issue progress payments to the CVWD Project contractor(s), process construction Change Orders as may be necessary, and record a Notice of Completion for the CVWD Project. 3.5.3.6 Make payments for the CVWD Bypass Cost Share within thirty (30) days following receipt of an invoice from the City, as set forth in Section 3.5.4.6. In the event CVWD disputes the amount of an invoice, CVWD shall notify the City, and the parties shall exercise good faith efforts to resolve the matter. 3.5.3.7 Complete construction of the CVWD Project within sixty (60 working days) from the scheduled start date provided by the City via written notification. Said completion date shall be subject to any change orders, extra work or other adjustments as may be approved by CVWD. CVWD shall provide written notice to the City of any such adjustments. In the event the City has a concern regarding how such an adjustment may impact the schedule for the City Project, the City shall notify CVWD in writing, and the parties shall exercise good faith efforts to resolve such concerns. Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 3.5.3.8 Include the City, its officials, officers, employees and agents as indemnitees in all contracts for the CVWD Project. 3.5.4 The City’s Responsibilities. The City shall: 3.5.4.1 Provide complete documentation for successful California Environmental Quality Act (“CEQA”) compliance and comply with all requirements of CEQA applicable to the City Project. 3.5.4.2 Provide all construction management and inspection services with regards to the City Project. 3.5.4.3 Coordinate with the CVWD’s Contractor for the CVWD Project to plan and manage construction related activities related to the City Project. 3.5.4.4 Approve costs for work done as a result of change orders or extra work relating to the Temporary Bypass Structure as approved by the City and CVWD. 3.5.4.5 Issue progress payments to the City Project contractor(s), process construction Change Orders as may be necessary, and record a Notice of Completion for the City Project. 3.5.4.6 Provide invoices to the CVWD as progress payments against costs outlined in Section 3.5.1 for funds paid to the City Project contractor(s). 3.5.4.7 Complete the construction of the Temporary Bypass Structure and Concrete Box Culvert within forty (40 working days) starting upon the scheduled start date. 3.5.5 The parties agree that the following work tasks are critical path s for the City Project and the CVWD Project and, therefore, further agree to incorporate the following language into their respective construction contracts for the Projects as scheduling requirements: “The parties agree to coordinate their respective contractor’s schedules prior to the start of construction of either Project. Further, the parties agree that each will provide at least fifteen (15) business days’ notice to the other of the anticipated completion of each critical path task below. • Construction of the Temporary Bypass Structure and Concrete Box Culvert (City) • Construction of the Waterline Replacements (CVWD)” 3.5.6 Both parties will work in good faith to resolve any delays by either the City Project contractor(s) or CVWD Project contractor(s) and any resulting impacts to the Project costs. Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 3.6 If CVWD fails to select Option 1 or 2 within the specified time, or within such other period as agreed to in writing, then CVWD shall be deemed to have terminated this Agreement, without further liability on the part of either party to the other except as outlined in Section 3.7.3. 3.7 General Provisions. 3.7.1 To the fullest extent permitted by law, the City shall indemnify, defend, save and hold harmless CVWD, its elected officials, officers, directors, employees, agents, and volunteers from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, property damages, or any claims to the extent caused by the active negligence or willful misconduct of the City, its elected officials, officers, directors, employees, agents, volunteers, contractors or subcontractors in the performance of its obligations pursuant to this Agreement, and shall include reasonable attorneys’ fees and other reasonable costs incurred in defending any such claim. 3.7.2 To the fullest extent permitted by law, CVWD shall indemnify, defend, save and hold harmless the City, its elected officials, officers, directors, employees, agents, and volunteers from and against any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, property damages, or any claims to the extent caused by the active negligence or willful misconduct of CVWD, its elected officials, officers, directors, employees, agents, volunteers, contractors or subcontractors in the performance of its obligations pursuant to this Agreement, and shall include reasonable attorneys’ fees and other reasonable costs incurred in defending any such claim. 3.7.3 Unless sooner terminated earlier by either party, this Agreement shall automatically terminate forty-five (45) days after both of the following have occurred: (1) the Notice(s) of Completion for the Project have been duly recorded; and (2) all payment obligations of the City and CVWD have been met. Either party may terminate this Agreement, for cause, based on a material breach by the other party, following written notice of such breach to the other party and a reasonable opportunity for cure. In addition, either party may terminate this Agreement, without cause, provided the terminating party provides at least sixty (60) days advance written notice to the other party, and the terminating party satisfies its monetary obligations under this Agreement that were incurred up to the date of the notice. This Agreement is subject to the availability of funds appropriated for this purpose, and nothing herein shall be construed as obligating the parties to expend funds at any time in excess of applicable appropriations. 3.7.4 All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 To CVWD: To City: Cucamonga Valley Water District City of Rancho Cucamonga 10440 Ashford Street 10500 Civic Center Dr. P.O. Box 683 91729 P.O. Box 807, CA 91729 Attn: Tuan Truong Attn: Jason Welday Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. 3.7.5 Each party shall at all times comply with all applicable local, State, and federal laws, statutes and regulations including, but not limited to, Labor Code Sections 1720 through 1861. 3.7.6 If any legal action or other proceeding is brought in connection with this Agreement, the successful or prevailing party shall be entitled to recover reasonable attorneys’ fees and other related costs, in addition to any other relief to which the party is entitled. 3.7.7 If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall constitute in full force and effect. 3.7.8 This Agreement contains the entire Agreement between the parties and supersedes any prior oral or written statements or agreements between the parties. This Agreement may be amended at any time by written agreement of the parties. 3.7.9 This Agreement may be signed in counterparts, each of which shall constitute an original and which collectively shall constitute one instrument. 3.7.10 This Agreement shall be governed by the laws of the State of California. Venue for any legal action shall be San Bernardino County, California. [SIGNATURES ON THE FOLLOWING PAGE] Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 SIGNATURE PAGE TO COOPERATIVE AGREEMENT BETWEEN THE CUCAMONGA VALLEY WATER DISTRICT AND THE CITY OF RANCHO CUCAMONGA FOR THE ALMOND STREET IMPROVEMENTS PROJECT CUCAMONGA VALLEY WATER DISTRICT A PUBLIC AGENCY By:_____________________________ John Bosler General Manager/CEO CITY OF RANCHO CUCAMONGA A MUNICIPAL CORPORATION By:________________________________ L. Dennis Michael Mayor, City of Rancho Cucamonga Attest: By:________________________________ Kim Sevy City Clerk Recommended for Approval: Approved as to Form: By: _______________________________ City Attorney Recommended for Approval: By:_______________________________ Jason C. Welday, PE Director of Engineering Services/City Engineer Docusign Envelope ID: E7854725-31ED-4E00-A88C-A83B63BE1DB7 Electronic Record and Signature Disclosure Certificate Of Completion Envelope Id: E7854725-31ED-4E00-A88C-A83B63BE1DB7 Status: Completed Subject: Complete with Docusign: CO 2026-014 Almond Street CVWD & City Cooperative Agreement Final.pdf Source Envelope: Document Pages: 8 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 0 Janae Swaggard AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) janae.swaggard@cityofrc.us IP Address: 2600:1700:9e50: Record Tracking Status: Original 2/18/2026 5:03:31 PM Holder: Janae Swaggard janae.swaggard@cityofrc.us Location: DocuSign Signer Events Signature Timestamp John Bosler johnb@cvwdwater.com General Manager/CEO Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.176.149.194 Sent: 2/18/2026 5:10:56 PM Viewed: 2/18/2026 5:31:23 PM Signed: 2/18/2026 5:31:41 PM Electronic Record and Signature Disclosure: Accepted: 2/18/2026 5:31:23 PM ID: cedc3d7c-758e-4f9a-9bee-a9cb0b71ce5a Jason Welday jason.welday@cityofrc.us Director of Engineering Services Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.201.174.250 Sent: 2/18/2026 5:31:42 PM Viewed: 2/18/2026 6:30:22 PM Signed: 2/18/2026 6:30:36 PM Electronic Record and Signature Disclosure: Accepted: 2/18/2026 6:30:22 PM ID: 21d7f8d8-080f-4c52-a923-c9fe3098dd8a L. Dennis Michael dennis.michael@cityofrc.us Mayor/President City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.74.128.32 Signed using mobile Sent: 2/18/2026 6:30:37 PM Viewed: 2/19/2026 7:58:59 AM Signed: 2/19/2026 7:59:21 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Nick Ghirelli NGhirelli@rwglaw.com Shareholder Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 208.87.235.180 Sent: 2/18/2026 6:30:37 PM Viewed: 2/18/2026 7:10:22 PM Signed: 2/19/2026 4:38:17 PM Electronic Record and Signature Disclosure: Accepted: 2/18/2026 7:10:22 PM ID: c7d2f80f-afed-4774-a57d-97912d3b57f8 Signer Events Signature Timestamp Kim Sevy Kim.sevy@cityofrc.us City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 35.151.226.3 Signed using mobile Sent: 2/19/2026 4:38:19 PM Viewed: 2/23/2026 12:06:42 AM Signed: 2/23/2026 12:07:05 AM Electronic Record and Signature Disclosure: Accepted: 9/10/2025 11:38:14 AM ID: dde6d2fe-a7d9-42a3-b983-4fbcf5294135 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Elisa Cox Elisa.Cox@cityofrc.us City Manager City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 2600:1012:b12d:a9ab:ac75:367a:4833:e157 Viewed using mobile Sent: 2/23/2026 12:07:06 AM Viewed: 2/23/2026 7:05:18 AM Electronic Record and Signature Disclosure: Not Offered via Docusign City Clerk Services Department ClerkContracts@CityofRC.us City Clerk City of Rancho Cucamonga Security Level: Email, Account Authentication (None) Using IP Address: 199.201.174.250 Sent: 2/23/2026 7:05:19 AM Resent: 3/3/2026 8:42:08 AM Viewed: 3/12/2026 10:13:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/18/2026 5:10:56 PM Certified Delivered Security Checked 3/12/2026 10:13:26 AM Signing Complete Security Checked 2/23/2026 12:07:05 AM Completed Security Checked 3/12/2026 10:13:26 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Cucamonga City Clerk's Office (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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