HomeMy WebLinkAboutCO 2025-184 - AufbauDocusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
y of Rai i
CONTRACT NUMBER
ER
AGREEMENT FOR
DESIGN PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this 2 day of
September, 2025, by and between the City of Rancho Cucamonga, a municipal
corporation ("City") and Aufbau, a Corporation ("Consultant").
RECITALS
A. City has heretofore issued its request for proposals to perform the
following design professional services: On -Call Civil Services ("the Project").
B. Consultant has submitted a proposal to perform the professional services
described in Recital "A", above, necessary to complete the Project.
C. City desires to engage Consultant to complete the Project in the manner
set forth and more fully described herein.
D. Consultant represents that it is fully qualified and licensed under the laws
of the State of California to perform the services contemplated by this Agreement in a
good and professional manner.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto agree as
follows:
1. Consultant's Services.
1.1 Scope and Level of Services. Subject to the terms and conditions
set forth in this Agreement, City hereby engages Consultant to perform all technical and
design professional services described in Recitals "A" and "B" above, including, but not
limited to On -Call Services, all as more fully set forth in the Consultant's proposal, dated
April 18, 2019 and entitled "Scope of Work", attached hereto as Exhibit "A", and
incorporated by reference herein. The nature, scope, and level of the services required to
be performed by Consultant are set forth in the Scope of Work and are referred to herein
as "the Services." In the event of any inconsistencies between the Scope of Work and
this Agreement, the terms and provisions of this Agreement shall control.
1.2 Revisions to Scope of Work. Upon request of the City, the
Consultant will promptly meet with City staff to discuss any revisions to the Project
desired by the City. Consultant agrees that the Scope of Work may be amended based
upon said meetings, and, by amendment to this Agreement, the parties may agree on a
revision or revisions to Consultant's compensation based thereon. A revision pursuant to
this Section that does not increase the total cost payable to Consultant by more than ten
PSA with professional liability insurance (Design) Page 1
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
percent (10%) of the total compensation specified in Section 3, may be approved in
writing by City's City Manager without amendment.
1.3 Time for Performance. Consultant shall perform all services under
this Agreement in a timely, regular basis consistent with industry standards for
professional skill and care, and in accordance with any schedule of performance set forth
in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is
attached hereto as Exhibit "NA".
1.4 Standard of Care. As a material inducement to City to enter into
this Agreement, Consultant hereby represents that it has the experience necessary to
undertake the services to be provided. In light of such status and experience, Consultant
hereby covenants that it shall follow the customary professional standards in performing
the Services.
1.5 Familiarity with Services. By executing this Agreement,
Consultant represents that, to the extent required by the standard of practice, Consultant
(a) has investigated and considered the scope of services to be performed, (b) has
carefully considered how the services should be performed, and (c) understands the
facilities, difficulties and restrictions attending performance of the services under this
Agreement. Consultant represents that Consultant, to the extent required by the standard
of practice, has investigated any areas of work, as applicable, and is reasonably
acquainted with the conditions therein. Should Consultant discover any latent or
unknown conditions, which will materially affect the performance of services, Consultant
shall immediately inform City of such fact and shall not proceed except at Consultant's
risk until written instructions are received from the City Representative.
2. Term of Agreement. The term of this Agreement shall be six (6) months
and shall become effective as of the date of the mutual execution by way of both parties'
signature (the "Effective Date"). No work shall be conducted; service or goods will not
be provided until this Agreement has been executed and requirements have been
fulfilled.
3. Compensation.
3.1 Compensation. City shall compensate Consultant as set forth in
Exhibit A, provided, however, that full, total and complete amount payable to Consultant
shall not exceed $100,000, including all out of pocket expenses, unless additional
compensation is approved by the City Council. City shall not withhold any federal, state
or other taxes, or other deductions. However, City shall withhold not more than ten
percent (10%) of any invoice amount pending receipt of any deliverables reflected in
such invoice. Under no circumstance shall Consultant be entitled to compensation for
services not yet satisfactorily performed.
The parties further agree that compensation may be adjusted in accordance
with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall
compensate Consultant for any authorized extra services as set forth in Exhibit A.
PSA with professional liability insurance (Design) Page 2
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
4. Method of Payment.
4.1 Invoices. Consultant shall submit to City monthly invoices for the
Services performed pursuant to this Agreement. The invoices shall describe in detail the
Services rendered during the period and shall separately describe any authorized extra
services. Any invoice claiming compensation for extra services shall include appropriate
documentation of prior authorization of such services. All invoices shall be remitted to
the City of Rancho Cucamonga, California.
4.2 City shall review such invoices and notify Consultant in writing
within ten (10) business days of any disputed amounts.
4.3 City shall pay all undisputed portions of the invoice within thirty
(30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in
Section 3.
4.4 All records, invoices, time cards, cost control sheets and other
records maintained by Consultant relating to services hereunder shall be available for
review and audit by the City.
5. Representatives.
5.1 City Representative. For the purposes of this Agreement, the
contract administrator and City's representative shall be Miguel Sotomayor, Principal
Civil Engineer, or such other person as designated in writing by the City ("City
Representative"). It shall be Consultant's responsibility to assure that the City
Representative is kept informed of the progress of the performance of the services, and
Consultant shall refer any decisions that must be made by City to the City Representative.
Unless otherwise specified herein, any approval of City required hereunder shall mean
the approval of the City Representative.
5.2 Consultant Representative. For the purposes of this Agreement,
Vartan V. Vartanians is hereby designated as the principal and representative of
Consultant authorized to act in its behalf with respect to the services specified herein and
make all decisions in connection therewith ("Consultant's Representative"). It is
expressly understood that the experience, knowledge, capability and reputation of the
Consultant's Representative were a substantial inducement for City to enter into this
Agreement. Therefore, the Consultant's Representative shall be responsible during the
term of this Agreement for directing all activities of Consultant and devoting sufficient
time to personally supervise the services hereunder. Consultant may not change the
Responsible Principal without the prior written approval of City.
6. Consultant's Personnel.
6.1 All Services shall be performed by Consultant or under
Consultant's direct supervision, and all personnel shall possess the qualifications,
permits, and licenses required by State and local law to perform such Services, including,
without limitation, a City business license as required by the City's Municipal Code.
PSA with professional liability insurance (Design) Page 3
Last Revised: 01/1112018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
6.2 Consultant shall be solely responsible for the satisfactory work
performance of all personnel engaged in performing the Services and compliance with
the standard of care set forth in Section 1.4.
6.3 Consultant shall be responsible for payment of all employees' and
subcontractors' wages and benefits, and shall comply with all requirements pertaining to
employer's liability, workers' compensation, unemployment insurance, and Social
Security. By its execution of this Agreement, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every employer to
be insured against liability for Worker's Compensation or to undertake self-insurance in
accordance with the provisions of that Code, and agrees to comply with such provisions
before commencing the performance of the Services.
6.4 Consultant shall indemnify, defend and hold harmless City and its
elected officials, officers and employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all liability,
damages, claims, costs and expenses of any nature to the extent arising from Consultant's
violations of personnel practices and/or any violation of the California Labor Code. City
shall have the right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant's failure to
promptly pay to City any reimbursement or indemnification arising under this Section 6.
7. Ownership of Work Product.
7.1 Ownership. All documents, ideas, concepts, electronic files,
drawings, photographs and any and all other writings, including drafts thereof, prepared,
created or provided by Consultant in the course of performing the Services, including any
and all intellectual and proprietary rights arising from the creation of the same
(collectively, "Work Product"), are considered to be "works made for hire" for the
benefit of the City. Upon payment being made, and provided Consultant is not in breach
of this Agreement, all Work Product shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Basic survey notes,
sketches, charts, computations and similar data prepared or obtained by Consultant under
this Agreement shall, upon request, be made available to City. None of the Work Product
shall be the subject of any common law or statutory copyright or copyright application by
Consultant. In the event of the return of any of the Work Product to Consultant or its
representative, Consultant shall be responsible for its safe return to City. Under no
circumstances shall Consultant fail to deliver any draft or final designs, plans, drawings,
reports or specifications to City upon written demand by City for their delivery,
notwithstanding any disputes between Consultant and City concerning payment,
performance of the contract, or otherwise. This covenant shall survive the termination of
this Agreement. City's reuse of the Work Product for any purpose other than the Project,
shall be at City's sole risk.
7.2. Assignment of Intellectual Property Interests: Upon execution of
this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above,
the Consultant shall be deemed to grant and assign to City, and shall require all of its
PSA with professional liability insurance (Design) Page 4
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
subcontractors to assign to City, all ownership rights, and all common law and statutory
copyrights, trademarks, and other intellectual and proprietary property rights relating to
the Work Product and the Project itself, and Consultant shall disclaim and retain no rights
whatsoever as to any of the Work Product, to the maximum extent permitted by law.
City shall be entitled to utilize the Work Product for any and all purposes, including but
not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding
and publicizing the Project or any aspect of the Project.
7.3 Title to Intellectual Property. Consultant warrants and represents
that it has secured all necessary licenses, consents or approvals to use any
instrumentality, thing or component as to which any intellectual property right exists,
including computer software, used in the rendering of the Services and the production of
the Work Product and/or materials produced under this Agreement, and that City has full
legal title to and the right to reproduce any of the Work Product. Consultant shall defend,
indemnify and hold City, and its elected officials, officers, employees, servants,
attorneys, designated volunteers, and agents serving as independent contractors in the
role of City officials, harmless from any loss, claim or liability in any way related to a
claim that City's use is violating federal, state or local laws, or any contractual
provisions, relating to trade names, licenses, franchises, patents or other means of
protecting intellectual property rights and/or interests in products or inventions.
Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret
or trademarked documents, materials, software, equipment, devices or processes used or
incorporated in the Services and materials produced under this Agreement. In the event
City's use of any of the Work Product is held to constitute an infringement and any use
thereof is enjoined, Consultant, at its expense, shall: (a) secure for City the right to
continue using the Work Product by suspension of any injunction or by procuring a
license or licenses for City; or (b) modify the Work Product so that it becomes non -
infringing. This covenant shall survive the termination of this Agreement.
8. Status as Independent Contractor. Consultant is, and shall at all times
remain as to City, a wholly independent contractor. Consultant shall have no power to
incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of
City. Neither City nor any of its agents shall have control over the conduct of Consultant
or any of Consultant's employees, except as set forth in this Agreement. Consultant shall
not, at any time, or in any manner, represent that it or any of its officers, agents or
employees are in any manner employees of City. Consultant shall pay all required taxes
on amounts paid to Consultant under this Agreement, and to defend, indemnify and hold
City harmless from any and all taxes, assessments, penalties, and interest asserted against
City by reason of the independent contractor relationship created by this Agreement.
Consultant shall fully comply with the workers' compensation law regarding Consultant
and Consultant's employees.
9. Confidentiality. Consultant may have access to financial, accounting,
statistical, and personnel data of individuals and City employees. Consultant covenants
that all data, documents, discussion, or other information developed or received by
Consultant or provided for performance of this Agreement are confidential and shall not
be disclosed by Consultant without prior written authorization by City. City shall grant
PSA with professional liability insurance (Design) Page 5
Last Revised: 01/1112018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
such authorization if applicable law requires disclosure. All City data shall be returned to
City upon the termination of this Agreement. Consultant's covenant under this Section
shall survive the termination of this Agreement. This provision shall not apply to
information in whatever form that is in the public domain, nor shall it restrict the
Consultant from giving notices required by law or complying with an order to provide
information or data when such an order is issued by a court, administrative agency or
other legitimate authority, or if disclosure is otherwise permitted by law and reasonably
necessary for the Consultant to defend itself from any legal action or claim.
10. Conflict of Interest.
10.1 Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or which
would conflict in any manner with the performance of the Services. Consultant further
covenants that, in performance of this Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant "financially interested" (as provided
in California Government Code §§1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
10.2 Consultant further represents that it has not employed or retained
any person or entity, other than a bona fide employee working exclusively for Consultant,
to solicit or obtain this Agreement. Consultant has not paid or agreed to pay any person
or entity, other than a bona fide employee working exclusively for Consultant, any fee,
commission, gift, percentage, or any other consideration contingent upon the execution of
this Agreement. Upon any breach or violation of this warranty, City shall have the right,
at its sole and absolute discretion, to terminate this Agreement without further liability, or
to deduct from any sums payable to Consultant hereunder the full amount or value of any
such fee, commission, percentage or gift.
10.3 Consultant has no knowledge that any officer or employee of City
has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise,
in this transaction or in the business of Consultant, and that if any such interest comes to
the knowledge of Consultant at any time during the term of this Agreement, Consultant
shall immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under applicable
laws as described in subsection 10.1.
11. Indemnification.
11.1 Design Professional Services. To the fullest extent permitted by
law, the Consultant shall, at its sole cost and expense, indemnify, defend, and hold
harmless the City, its elected officials, officers, attorneys, agents, employees, designated
volunteers, successors, assigns and those City agents serving as independent contractors
in the role of City officials (collectively "Indemnitees" in this Section 11.0), from and
PSA with professional liability insurance (Design) Page 6
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
against any and all damages, costs, expenses, liabilities, claims, demands, causes of
action, proceedings, judgments, penalties, liens, stop notices, and losses of any nature
whatsoever, including fees of accountants and other professionals, and all costs
associated therewith, and reimbursement of attorneys' fees and costs of defense
(collectively "Claims"), whether actual, alleged or threatened, to the extent arising out of,
pertaining to, or relating to, in whole or in part, the negligence, recklessness or willful
misconduct of the Consultant, and/or its officers, agents, servants, employees,
subcontractors, contractors or their officers, agents, servants or employees (or any entity
or individual for which or whom the Consultant shall bear legal liability) in the
performance of design professional services under this Agreement by a "design
professional," as the term is defined in California Civil Code § 2782.8(c). The
indemnification obligation herein shall not in any way be limited by the insurance
obligations contained in this Agreement. Notwithstanding the foregoing and as required
by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is
charged to Consultant exceed Consultant's proportionate percentage of fault.
11.2 Other Indemnities. With respect to claims and liabilities which do
not arise in connection with the performance of professional services by a "design
professional", as that term is defined in California Civil Code Section 2782.8(c),
including, but not limited to, those claims and liabilities normally covered by commercial
general and/or automobile liability insurance, and to the maximum extent permitted by
law, Consultant shall, at its sole cost and expense, protect, defend, hold harmless and
indemnify the Indemnitees from and against any and all damages, costs, expenses,
liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens,
stop notices, and losses of any nature whatsoever, including fees of accountants,
attorneys and other professionals, and all costs associated therewith, and the payment of
all consequential damages (collectively "Damages"), in law or equity, whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the acts or omissions of
Consultant, its officers, agents, servants, employees, subcontractors, materialmen,
suppliers, or contractors, or their officers, agents, servants or employees (or any entity or
individual for which or whom Consultant shall bear legal liability) in the performance of
this Agreement, except to the extent the Damages arise from the active or sole negligence
or willful misconduct of any of the Indemnitees, as determined by final arbitration or
court decision or by the agreement of the Parties. Consultant shall defend the
Indemnitees in any action or actions filed in connection with any Damages with counsel
of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys'
fees and experts' costs as they are actually incurred in connection with such defense.
Consultant shall reimburse the Indemnitees for any and all legal expenses and costs
incurred by the Indemnitees in connection therewith. The indemnification obligation
herein shall not in any way be limited by the insurance obligations contained in this
Agreement.
. 11.3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Consultant because of the acceptance by City, or the deposit
with City, of any insurance policy or certificate required pursuant to this Agreement.
PSA with professional liability insurance (Design) Page 7
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
11.4 Waiver of Right of Subrogation. Except as otherwise expressly
provided in this Agreement, Consultant, on behalf of itself and all parties claiming under
or through it, hereby waives all rights of subrogation against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising out of
or incident to activities or operations performed by or on behalf of the Consultant.
11.5 Survival. The provisions of this Section 11 shall survive the
termination of the Agreement and are in addition to any other rights or remedies which
Indemnitees may have under the law. Payment is not required as a condition precedent to
an Indemnitee's right to recover under this indemnity provision, and an entry of judgment
against Consultant shall be conclusive in favor of the Indemnitee's right to recover under
this indemnity provision.
12. Insurance.
12.1 Liability Insurance. Consultant shall procure and maintain in full
force and effect for the duration of this Agreement, insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the services hereunder by Consultant, and/or its agents, representatives,
employees and subcontractors.
12.2 Minimum Scope of Insurance. Unless otherwise approved by City,
coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability
coverage (occurrence form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto).
(3) Worker's Compensation insurance as required by the State
of California, and Employer's Liability Insurance.
(4) Professional Liability insurance in a form approved by the
City, having an extended reporting period of not less than
three (3) years after completion of the Services which shall
provide protection against claims of professional
negligence arising out of Consultant's performance of the
Services and otherwise complying with all applicable
provisions of this Section 12. The policy shall be
endorsed to include contractual liability to the extent
insurable.
12.3 Minimum Limits of Insurance. Consultant shall maintain limits no
less than:
PSA with pro/essional liability insurance (Design) Page 8
Last Revised: 01/11%2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
(1) Commercial General Liability: $2,000,000 per occurrence
for bodily injury, personal injury and property damage.
Commercial General Liability Insurance with a general
aggregate limit shall apply separately to this Agreement or
the general limit shall be twice the required occurrence
limit.
(2) Automobile Liability: $2,000,000 per accident for bodily
injury and property damage.
(3) Employer's Liability: $1,000,000 per accident and in the
aggregate for bodily injury or disease and Workers'
Compensation Insurance in the amount required by law.
(4) Professional Liability: $1,000,000 per claim/aggregate.
(5) The Insurance obligations under this agreement shall be the
greater of (i) the Insurance coverages and limits carried by
the Contractor; or (ii) the minimum insurance requirements
shown in this Agreement. Any insurance proceeds in
excess of the specified limits and coverage required which
are applicable to a given loss, shall be available to the City.
No representation is made that the minimum insurance
requirements of this Agreement are sufficient to cover the
obligations of the Contractor under this Agreement.
12.4 Deductibles and Self -Insured Retentions. Any deductibles or self -
insured retentions must be declared to and approved by the City and shall not reduce the
limits of coverage. City reserves the right to obtain a full certified copy of any required
insurance policy and endorsements.
12.5 Other Insurance Provisions.
(1) The commercial general liability and automobile liability
policies are to contain the following provisions on , a
separate additionally insured endorsement naming the City,
its officers, officials, employees, designated volunteers and
agents serving as independent contractors in the role of
City officials as additional insureds as respects: liability
arising out of activities performed by or on behalf of
Consultant; products and completed operations of
Consultant; premises owned, occupied or used by
Consultant; and/or automobiles owned, leased, hired or
borrowed by Consultant. The coverage shall contain no
limitations on the scope of protection afforded to City, its
officers, officials, employees, designated volunteers or
agents serving as independent contractors in the role of
PSA with professional liability insurance (Design) Page 9
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City officials which are not also limitations applicable to
the named insured.
(2) For any claims related to this Agreement, Consultant's
insurance coverage shall be primary insurance as respects
City, its officers, officials, employees, designated
volunteers and agents serving as independent contractors in
the role of City or officials. Any insurance or self-
insurance maintained by City, its officers, officials,
employees, designated volunteers or agents serving as
independent contractors in the role of City officials shall be
excess of Consultant's insurance and shall not contribute
with it.
(3) Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability.
(4) Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be canceled except
after 30 days prior written notice by first class mail has
been given to City (ten (10) days prior written notice for
non-payment of premium). Consultant shall provide thirty
(30) days written notice to City prior to implementation of
a reduction of limits or material change of insurance
coverage as specified herein.
(5) Each insurance policy, required by this clause shall
expressly waive the insurer's right of subrogation against
City and its elected officials, officers, employees, servants,
attorneys, designated volunteers, and agents serving as
independent contractors in the role of City officials.
(6) Each policy shall be issued by an insurance company
approved in writing by City, which is admitted and licensed
to do business in the State of California and which is rated
A:VII or better according to the most recent A.M. Best Co.
Rating Guide.
(7) Each policy shall specify that any failure to comply with
reporting or other provisions of the required policy, including
breaches of warranty, shall not affect the coverage required
to be provided.
(8) Each policy shall specify that any and all costs of adjusting
and/or defending any claim against any insured, including
PSA with professional liability insurance (Design) Page 10
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
court costs and attorneysfees, shall be paid in addition to
and shall not deplete any policy limits.
(9) Contractor shall provide any and all other required insurance,
endorsements, or exclusions as required by the City in any
request for proposals applicable to this Agreement.
12.6 Evidence of coverage. Prior to commencing performance under this
Agreement, the Consultant shall furnish the City with certificates and original
endorsements, or copies of each required policy, effecting and evidencing the insurance
coverage required by this Agreement including (1) Additional Insured Endorsement(s),
(2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability
declarations or endorsement page listing all policy endorsements. The endorsements
shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf.
All endorsements or policies shall be received and approved by the City before
Consultant commences performance. If performance of this Agreement shall extend
beyond one year, Consultant shall provide City with the required policies or
endorsements evidencing renewal of the required policies of insurance prior to the
expiration of any required policies of insurance.
12.7 Contractor agrees to include in all contracts with all subcontractors
performing work pursuant to this Agreement, the same requirements and provisions of
this Agreement including the indemnity and insurance requirements to the extent they
apply to the scope of any such subcontractor's work. Contractor shall require its
subcontractors to be bound to Contractor and City in the same manner and to the same
extent as Contractor is bound to City pursuant to this Agreement, and to require each of
its subcontractors to include these same provisions in its contract with any sub -
subcontractor.
13. Cooperation. In the event any claim or action is brought against City
relating to Consultant's performance or services rendered under this Agreement,
Consultant shall render any reasonable assistance and cooperation that City might
require. City shall compensate Consultant for any litigation support services in an
amount to be agreed upon by the parties.
14. Termination. City shall have the right to terminate this Agreement at any
time for any or no reason on not less than ten (10) days prior written notice to
Consultant. In the event City exercises its right to terminate this Agreement, City shall
pay Consultant for any services satisfactorily rendered prior to the effective date of the
termination, provided Consultant is not then in breach of this Agreement. Consultant
shall have no other claim against City by reason of such termination, including any claim
for compensation. City may terminate for cause following a default remaining uncured
more than five (5) business days after service of a notice to cure on the breaching party.
Consultant may terminate this Agreement for cause upon giving the City ten (10)
business days prior written notice for any of the following: (1) uncured breach by the
PSA with professional liability insurance (Design) Page I1
Last Revised: 01/1112018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of any material term of this Agreement, including but not limited to Payment
Terms; (2) material changes in the conditions under which this Agreement was entered
into, coupled with the failure of the parties to reach accord on the fees and charges for
any Additional Services required because of such changes.
15. Notices. Any notices, bills, invoices, or reports authorized or required by
this Agreement shall be in writing and shall be deemed received on (a) the day of
delivery if delivered by hand or overnight courier service during Consultant's and City's
regular business hours; or (b) on the third business day following deposit in the United
States mail, postage prepaid, to the addresses set forth in this Section, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this Section.
All notices shall be addressed as follows:
If to City: Rancho Cucamonga Engineering Department
Attn: Miguel Sotomayor, Principal Civil Engineer
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
If to Consultant: Aufbau Corporation
Vartan V. Vartanians, Principal
639 W. Broadway
Glendale, CA 91204
16. Non -Discrimination and Equal Employment Opportunity. In the
performance of this Agreement, Consultant shall not discriminate against any employee,
subcontractor, or applicant for employment because of race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation. Consultant will take affirmative action to ensure that
subcontractors and applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation.
17. Assignment and Subcontracting. Consultant shall not assign or transfer
any interest in this Agreement or subcontract the performance of any of Consultant's
obligations hereunder without City's prior written consent. Except as provided herein,
any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or
obligations arising hereunder shall be null, void and of no effect.
18 Compliance with Laws. Consultant shall comply with all applicable
federal, state and local laws, ordinances, codes and regulations in force at the time
Consultant performs the Services. Consultant is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of
PSA with professional liability insurance (Design) Page 12
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the
payment of prevailing wage rates and the performance of other requirements on "public
works" and "maintenance" projects. If the Services are being performed as part of an
applicable "public works" or "maintenance" project, as defined by the Prevailing Wage
Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply
with such Prevailing Wage Laws. The applicable prevailing wage rate determinations
can be found at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
Consultant shall make copies of the prevailing rates of per diem wages for each craft,
classification or type of worker needed to execute the Services available to interested
parties upon request, and shall post copies at the Consultant's principal place of business
and at the Project site. Consultant shall defend, indemnify and hold the City, its elected
officials, officers, employees and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall the
making by City of any payment to Consultant constitute or be construed as a waiver by
City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover
its costs of suit, including reasonable attorney's fees and costs of experts.
21. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions of any
document incorporated herein by reference, the provisions of this Agreement shall
prevail.
22. Applicable Law and Venue. The validity, interpretation, and
performance of this Agreement shall be controlled by and construed under the laws of the
State of California. Venue for any action relating to this Agreement shall be in the San
Bernardino County Superior Court.
23. Construction. In the event of any asserted ambiguity in, or dispute
regarding the interpretation of any matter herein, the interpretation of this Agreement
shall not be resolved by any rules of interpretation providing for interpretation against the
party who causes the uncertainty to exist or against the party who drafted the Agreement
or who drafted that portion of the Agreement.
24. Entire Agreement. This Agreement consists of this document, and any
other documents, attachments and/or exhibits referenced herein and attached hereto, each
of which is incorporated herein by such reference, and the same represents the entire and
PSA with professional liability insurance (Design) Page 13
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
integrated agreement between Consultant and City. This Agreement supersedes all prior
oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
Con 114 lame: Aufbau Corporation
By QS 9/3/2025 19:02 AM PDT
Fssse ..
Name Date
President
Title
Signed by:
By: UaxtAAn AViAIn(AbtS 9/3/2025 ( 9:08 AM PDT
Name Date
Vice -President
Title
(two signatures required if corporation)
City bf Rpiw Cucamonga
�bt LLso 9/3/2025 1 1:55 PM PDT
By
Name Date
City Manager
Title
City of Rancho Cucamonga
By:
Name Date
Title
PSA with professional liability insurance (Design) Page 14
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Approval Buyer II, Purchasing
Alternate Risk Management
Coordinator
EXHIBIT A
SCOPE OF SERVICES
REQUEST FOR PROPOSAL, EXHIBIT " A- 1"
CONSULTANT PROPOSAL, EXHIBIT " A- 2"
PSA with professional liability insurance (Design) Page 15
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
EXHIBIT B
SCHEDULE OF PERFORMANCE
NA
PSA with professional liability insurance (Design) Page 16
Last Revised: 01/11/2018
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
EXHIBIT!! A- 1"
RANCHO
CUCAMONGA
REQUEST FOR STATEMENT OF QUALIFICATIONS ("SOQ") AND PROPOSALS ("RFP") #18/19-019
FOR
ON -CALL DEVELOPMENT PLAN CHECK SERVICES
City of Rancho Cucamonga
Procurement Division
10500 Civic Center Drive
Rancho Cucamonga, California 91730
Deadline for Submissions: April 18, 2019 by 9:00 a.m.
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
Table of Contents
1. OVERVIEW................................................................................................................................................. 4
1.1
GENERAL BACKGROUND.........................................................................................................................
4
1.2
SOLICITATION DELIVERY AND SCHEDULE OF EVENTS......................................................................................
4
1.3
DISCREPANCIES OR OMISSIONS................................................................................................................
4
1.4
CONTINGENCIES...................................................................................................................................
5
1.5
QUESTIONS AND CLARIFICATIONS.............................................................................................................
5
1.6
DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION ................................................5
5
1.7
KNOWLEDGE OF REQUIREMENTS..............................................................................................................
6
1.8
RESERVATION OF RIGHTS........................................................................................................................
6
1.9
CALIFORNIA'S PUBLIC RECORDS ACT.........................................................................................................
7
2. MINIMUM
REQUIREMENTS....................................................................................................................... 7
2.1
BUSINESS LICENSE.................................................................................................................................
7
2.2
PREVAILING WAGES..............................................................................................................................
8
2.3
REPRESENTATIVES.................................................................................................................................
8
2.4
EMPLOYEE CONDUCT.............................................................................................................................
9
3. SOLICITATION
RESPONSE FORMAT AND SUBMISSION REQUIREMENTS....................................................9
3.1
COVER LETTER/INTRODUCTION ............................................................................................................
10
3.2
TABLE OF CONTENTS...........................................................................................................................
10
3.3
EXECUTIVE SUMMARY.........................................................................................................................
10
3.4
EXPERIENCE.......................................................................................................................................
10
3.5
THIRD -PARTY / SUBCONTRACTORS.........................................................................................................
1 1
3.6
STAFF BIOGRAPHIES............................................................................................................................
1 1
3.7
SOLICITATION RESPONSE......................................................................................................................
1 1
3.8
NON -DISCLOSURE CONFLICT OF INTEREST................................................................................................
1 1
3.9
PROFESSIONAL SERVICE AGREEMENT......................................................................................................
12
3.10
ACKNOWLEDGEMENT OF INSURANCE.......................................................................................................
12
3.11
ADDENDUM ACKNOWLEDGEMENT..........................................................................................................
12
3.12
CONSULTANT CERTIFICATION.................................................................................................................
12
Submittals Due: April 18, 2019 by 9:00 am Page 2 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
3.13 PARTICIPATION CLAUSE........................................................................................................................
13
3.14 SIGNATURE OF AUTHORITY...................................................................................................................
13
3.15 COMPANY REFERENCES........................................................................................................................
13
3.16 LINE ITEM PRICING..............................................................................................................................
13
4. SCOPE OF SERVICES..................................................................................................................................13
4.1 PROJECT DESCRIPTION.........................................................................................................................
14
4.2 DEVELOPMENT PLAN CHECK REQUIREMENTS............................................................................................
14
4.2.1 DEVELOPMENT PLAN CHECK SERVICES.....................................................................................................
14
4.3 PAYMENTS........................................................................................................................................
15
4.4 Contract Term................................................................................................................................
15
5. EVALUATION AND CONSULTANTSELECTION PROCESS.............................................................................15
5.1 INITIAL SCREENING..............................................................................................................................
15
5.2 EVALUATION ACTIVITIES.......................................................................................................................
15
5.3 COST EVALUATION..............................................................................................................................
1 6
5.4 REFERENCE CHECKS.............................................................................................................................
1 6
5.5 DEMONSTRATIONS/ INTERVIEWS...........................................................................................................
17
5.6 FINANCIAL DOCUMENTATION................................................................................................................
17
5.7 BEST AND FINAL OFFER........................................................................................................................
17
5.8 CONSULTANT SELECTION.......................................................................................................................
17
5.9 LETTER OF INTENT TO AWARD...............................................................................................................
18
"EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT" .........19
"EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY"...............................................20
"EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED".........................................................................................21
"EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT"...........................................................................................22
"EXHIBIT E, CONSULTANTS CERTIFICATION FORM"........................................................................................23
"EXHIBIT F, PARTICIPATION CLAUSE"..............................................................................................................24
"EXHIBIT G, SIGNATURE OF AUTHORITY'........................................................................................................25
"EXHIBIT H, REFERENCES WORKSHEET"..........................................................................................................26
Submittals Due: April 18, 2019 by 9:00 am Page 3 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
1. OVERVIEW
1.1 GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter "City") is inviting qualified Consultants to submit a Statement of
Qualifications ("SOQ") and Proposal response (hereinafter "Solicitation") for On -Call Development Plan Check
Services in accordance with the specifications and information provided herein. The City intends to create a
Qualified Consultants List that the City will rotate through as projects become available. Consultants wishing to
participate in this Solicitation must be registered as a Consultant on the City's Vendor List, there is no exception
to this requirement. Consultant registration can be accomplished by visiting the following link;
https://www.planetbids.com/portal/portal.cfm?CompanylD=14433. Only those responses received from
registered Consultants will be accepted. Responses must be submitted by the named Consultant that has
downloaded the Solicitation, this information is indicated in the bid system and provides the ability to tabulate
the responses in accordance to the named Consultants. Submitting a response under a Consultant name that
does not appear on the Prospective Bidders list will deem the submittal as non -responsive and disqualify said
response from further consideration.
1.2 SOLICITATION DELIVERY AND SCHEDULE OF EVENTS
Solicitation responses must be received electronically via Planet Bids prior to the due date and time specified in
the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be
responsible for any delays by transmission errors.
Schedule of Events:
Post Solicitation
Questions Due
Addendum Issued
Solicitation Response Due Date
Consultant Interviews / Presentation
Letter of Intent to Award
February 28, 2019
April 3, 2019 by 12:00 pm
April 9, 2019
April 18, 2019 by 9:00 am
TBD
TBD
(The City reserves the right to change schedule of events without prior notice or responsibility to
Consultant.)
1.3 DISCREPANCIES OR OMISSIONS
Consultants finding discrepancies or omissions in this Solicitation or having any doubts as to the meaning or
intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. No
responsibility will be accepted for oral instructions. Addenda issued in correspondence to this Solicitation shall
Submittals Due: April 18, 2019 by 9:00 am Page 4 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
be considered a part of this Solicitation and shall become part of any final Contract that may be derived from
this Solicitation.
1.4 CONTINGENCIES
This Solicitation should not be considered as a Contract to purchase goods or services but is a Request for
Solicitation and Statement of Qualifications and Solicitation in accordance with the Terms and Conditions herein
and will not necessarily give rise to a Contract. However, Solicitation responses should be as detailed and
complete as possible to facilitate the formation of a Contract based on the Solicitation response(s) that are
pursued should the City decide to do so.
Completion of this Solicitation form and its associated appendices are a requirement. Failure to do so may
disqualify your Solicitation response submittal. Consultants must submit signed Solicitation responses by the
due date and time as specified herein. Consultants will be considered non -responsive if the above requirements
are not submitted as requested. If only one Solicitation response is received, the City reserves the right to reject
the response and re -bid the Solicitation.
Any Scope of Services, Contingencies, Special Instruction and/or Terms and Conditions applicable to this
Solicitation and any Purchase Order derived thereafter shall be effective as of the issue date of Purchase Order
(the "Effective Date"), and shall remain in full force and effect until sixty (60) days after the City has accepted
the work in writing and has made final payment, unless sooner terminated by written agreement signed by both
parties.
1.5 QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through Planetbids on or before April 13, 2019,
by 12:00 p.m. Answers and/or clarifications will be provided in the form of an Addendum and will be posted
for download from Planetbids system in accordance with the above "Schedule of Events".
From the issuance date of this Solicitation until a Consultant is awarded, Consultants are not permitted to
communicate with any City staff or officials regarding this procurement, other than during interviews,
demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the
designated representative of the City of Rancho Cucamonga.
1.6 DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION
All materials submitted in response to the Solicitation will become the property of the City and will be returned
only at the City's option and at the expense of the Consultant submitting the Solicitation response. A copy of
the Solicitation response will be retained for official files and become a public record. Any material that a
Submittals Due: April 18, 2019 by 9:00 am Page 5 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
Consultant considers as confidential but does not meet the disclosure exemption requirements of the California
Public Records Act should not be included in the Consultant's Solicitation response as it may be made available
to the public.
If a Consultant's Solicitation response contains material noted or marked as confidential and/or proprietary that,
in the City's sole opinion, meets the disclosure exemption requirements, then that information will not be
disclosed pursuant to a written request for public documents. If the City does not consider such material to be
exempt from disclosure, the material may be made available to the public, regardless of the notation or
markings. If a Consultant is unsure if its confidential and/or proprietary material meets disclosure exemption
requirements, then it should not include such information in its Solicitation response because such information
may be disclosed to the public.
1.7 KNOWLEDGE OF REQUIREMENTS
The Consultant shall carefully review all documents referenced and made a part of the Solicitation document to
ensure that all information required to properly respond has been submitted or made available and all
requirements are priced in the Solicitation response. Failure to examine any documents, drawings,
specifications, or instructions will be at the Consultant's sole risk.
Consultants shall be responsible for knowledge of all items and conditions contained in their Solicitation
responses and in this Solicitation, including any City issued clarifications, modifications, amendments, or
addenda. The City will provide notice of any changes and clarifications to perspective Consultants by way of
addenda to the City's website; however, it is the Consultant's responsibility to ascertain that the Solicitation
response includes all addenda issued prior to the Solicitation due date.
1.8 RESERVATION OF RIGHTS
The issuance of this Solicitation does not constitute an agreement by the City that any contract will be entered
by the City. The City expressly reserves the right at any time to:
® Waive or correct any defect or informality in any response, Solicitation, or Solicitation procedure.
® Reject any or all Solicitations.
® Reissue a Request for Statement of Qualification and Solicitation.
® Prior to submission deadline for Solicitations, modify all or any portion of the selection procedures,
including deadlines for accepting responses, the specifications or requirements for any materials,
equipment or services to be provided under this Solicitation, or the requirements for contents or
format of the Solicitation.
Submittals Due: April 18, 2019 by 9:00 am Page 6 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
• The City recognizes that price is only one of several criteria to be used in judging a product or service,
and the City is not legally bound to accept the lowest Solicitation response.
• The City reserves the right to conduct pre -award discussions and/or pre -Contract negotiations with
any or all responsive and responsible Consultants who submit Solicitation responses.
• Procure any materials, equipment or services specified in this Solicitation by any other means.
• Determine that no project will be pursued.
• The City reserves the right to inspect the Consultant's place of business prior to award or at any time
during the contract term or any extension thereof, to determine the Consultant's capabilities and
qualifications.
1.9 CALIFORNIA'S PUBLIC RECORDS ACT
The City of Rancho Cucamonga complies with the California Public Records Act, Government Code Section
6253. (a) Public records are open to inspection always during the office hours of the state or local agency and
every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable
portion of a record shall be available for inspection by any person requesting the record after deletion of the
portions that are exempted by law.
Neither an Solicitation in its entirety, nor proposed prices shall be considered confidential and proprietary.
Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this
Solicitation are subject to California's Public Records Act. The City's receipt, review, evaluation or any other act
or omission concerning any such information shall not create an acceptance by the City or any obligation or duty
to prevent the disclosure of any such information except as required by Government Code Section 6253.
Companies who submit information they believe should be exempt from disclosure under the Public
Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis
forthe exemption with supporting citations to the California Code. Pursuant to California Law, if the information
is requested under the Public Records Act, the City shall make a final determination if any exemption exists for
the City to deny the request and prevent disclosure. The City will withhold such information from public
disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal
basis to do so.
2. MINIMUM REQUIREMENTS
2.1 BUSINESS LICENSE
The selected Consultant(s) awarded a Contract shall be required to obtain a Rancho Cucamonga Business License
no later than five (5) business days from notification of award prior to being issued a Purchase Order. Awarded
Submittals Due: April 18, 2019 by 9:00 am Page 7 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
Consultant(s) must possess and maintain all appropriate licenses/certifications necessary in the performance of
duties required under this Solicitation and will provide copies of licenses/certifications immediately upon
request throughout the term of the Contract.
2.2 PREVAILING WAGES
Where labor is required for public work as a part of any requirement covered by this Solicitation, pursuant to
the provisions of the Labor Code of the State of California, Consultant shall pay no less than those minimum
wages.
2.3 REPRESENTATIVES
Should the awarded Consultant(s) require the services of a third -party to complete the Scope of Services
indicated in this Solicitation, the awarded Consultant(s) will not assign, transfer, convey or otherwise dispose of
the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded
Consultant(s) to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be
null, void and of no effect.
The awarded Consultant(s) shall be solely responsible for the satisfactory work performance of all personnel
engaged in performing the Services including Consultants subcontractor. All Services shall be performed by the
awarded Consultant(s) or under the awarded Consultant's direct supervision, and all personnel shall possess the
qualifications, permits, and licenses required by state and local law to perform such services.
The awarded Consultant(s) shall be responsible for payment of all employees' and subcontractors' wages and
benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation,
unemployment insurance, and Social Security. By its execution of this Agreement, Consultant certifies that it is
aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of
that Code and agrees to comply with such provisions before commencing the performance of the services.
In case of default by the Consultant, the City may take the following actions which shall include but not be
limited to; cancellation of any purchase order, procurement of the articles or service from other sources and
may deduct from unpaid balance due to the Consultant, or may bill for excess costs so paid, and the prices paid
by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding
of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or
Consultants for delivery, which do not meet specifications, will be for the account of the Consultant.
Submittals Due: April 18, 2019 by 9:00 am Page 8 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("REP") #18/19-019
for
On -Call Development Plan Check Services
City Representative:
For the purposes of this Agreement, the contract administrator and City's representative shall be Gianfranco
Laurie, Senior Civil Engineer, or such other person as designated in writing by City ("City's Representative"). It
shall be the Consultant's responsibility to assure that City's Representative is kept informed of the progress of
the performance of the services, and the Consultant shall refer any decisions that must be made by City to City
Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the
approval of the City Representative.
Consultant Representative:
For the purposes of this Agreement, is hereby designated as the
representative of the successful Consultant authorized to act in its behalf with respect to the services specified
herein and make all decisions in connection therewith ("Consultant's Representative"). It is expressly
understood that the experience, knowledge, capability and reputation of the Consultant's Representative were
a substantial inducement for City to enter into this Agreement. Therefore, the Consultant's Representative shall
be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient
time to personally supervise the services hereunder. The successful Consultant may not change the Consultant's
Representative without the prior written approval of City's Representative.
2.4 EMPLOYEE CONDUCT
All Consultant personnel must observe all City regulations in effect at the location where the Services are being
conducted. While on City property, the Consultant's personnel shall be subject to oversight by City staff. Under
no circumstances shall the Consultant's or Consultant's sub -contractor personnel be deemed as employees of
the City. Consultant or Consultant's subcontractor personnel shall not represent themselves to be employees
of the City.
Consultant s personnel will always make their best efforts to be responsive, polite, and cooperative when
interacting with representatives of the City, or any other City employees. The Consultant 's personnel shall be
required to work in a pleasant and professional manner with City employees, outside Consultant and the public.
Nothing contained in this Solicitation shall be construed as granting the Consultant the sole right to supply
personal or contractual services required by the City or without the proper City approval and the issuance of a
Purchase Order.
3. SOLICITATION RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this Solicitation form and its associated Exhibits are a requirement. To be considered responsive
and evaluate Consultant responses fairly and completely Consultants must comply with the format and
submission requirements set out in this Solicitation, and provide all information requested. Failure to comply
Submittals Due: April 18, 2019 by 9:00 am Page 9 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
with this instruction will deem said Solicitation response as non -responsive and will not receive further
consideration in the evaluation process.
If only one Solicitation response is received, the City reserves the right to discard the response, re -bid or proceed
with the Procurement process.
Solicitation submittals are due by the due date and time indicated in the above schedule of events. Submittals
shall be submitted electronically via Planet Bids; no paper Solicitation responses will be accepted. Solicitation
responses must include the following information and in the exact order and format as shown.
3.1 COVER LETTER / INTRODUCTION
Solicitation responses must include the complete name and address of Consultant and the name, mailing
address, and telephone number of the contact person regarding the Solicitation response. A signature by an
authorized representative must be included on each Solicitation response. Said signature will be considered
confirmation of the Consultants ability and willingness to comply with all provisions stated herein.
3.2 TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your Solicitation response.
This section must include a clear definition of the material, exhibits and supplemental information identified by
sequential page numbers and by section reference numbers. Each section of the Solicitation response will be
separated by a title page at the beginning of each section.
3.3 EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Consultant's Solicitation response to
provide the Evaluation Committee with a broad understanding of the Consultant's approach, Solicitation,
experience and staffing.
3.4 EXPERIENCE
The Consultant shall provide a concise statement demonstrating the Consultant's Solicitation, experience,
expertise and capability to perform the requirements of this Solicitation. Provide a brief history of your
company, including;
® The number of years in business,
• The firms service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its
proposed solution or ongoing maintenance or support of its products and services.
Submittals Due: April 18, 2019 by 9:00 am Page 10 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
• State whether your firm is an individual proprietorship, partnership, corporation, or private
nonprofit firm, and the date your company was formed or incorporated.
3.5 THIRD -PARTY / SUBCONTRACTORS
If the Consultant intends to subcontract, a detailed list of any sub -contractors, partners, or third -party
Consultants who will be involved in the implementation of the proposed services including but not limited to:
• Description of the Consultant's experience with each of the proposed subcontractors,
• Three (3) customer references for each subcontractor to include references names,
addresses, and telephone numbers, for products and services like those described in this
Solicitation,
• Describe the specific role of each.
3.6 STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be
formatted in the following order:
• Position with the Company,
• Length of time with the Company,
• Licenses, registrations and certifications as required by law to perform the Scope of Work
described herein,
• Educational background,
• Role in the Project,
• Experience with the minimum requirements stated herein,
• Work history on similar or like projects with the other municipalities.
3.7 SOLICITATION RESPONSE
Under this section Consultants shall provide a full, detailed response to the City's Scope of Services listed herein.
Consultants should be as thorough as possible in their response as it may be the only opportunity to convey
information regarding your business, ability and qualifications to complete the services needed.
3.8 NON -DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed
"Exhibit A, Conflict of Interest and Non -Disclosure Agreement" included herein must be submitted under this
section.
Submittals Due: April 18, 2019 by 9:00 am Page 11 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
3.9 PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City's Terms and Conditions, the successful Consultant will be required to
enter into a Professional Services Agreement ("PSA") with the City of Rancho Cucamonga, a "Sample" of which
is attached in the City's bid system for review. All requirements of said PSA must be completed by the successful
Consultant and signed by both applicable parties prior to any services being rendered. This Solicitation sets
forth some of the general provisions which may be included in the final PSA. In submitting a response to this
Solicitation, Consultant will be deemed to have agreed to each clause unless otherwise indicated in "Exhibit B,
Professional Services Agreement Exceptions Summary" and the City agrees to either accept the objection or
deviation or change the PSA language in writing. Failure to raise any objections at the time of this Solicitation
response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other
time. The signed Exception Summary shall be included under this section of the Solicitation response.
3.10 ACKNOWLEDGEMENT OF INSURANCE
Consultants must meet all insurance requirements as outlined in the Professional Services Agreement. Ability
to comply with said requirements must be indicated with signature of "Exhibit C, Acknowledgement of
Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified", which must
be submitted with the Bid under the Insurance tab. The awarded Consultant will be responsible for providing
the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of
Insurance from any other entity other than the awarded Consultant, will not be accepted.
3.11 ADDENDUM ACKNOWLEDGEMENT
The Consultant shall hereby acknowledge they have received all posted Addendums, if any. It is the Consultant's
responsibility to log into the Bid System to identify and download the number of addenda that have been
posted. Addenda issued in correspondence to this Solicitation shall be considered a part of this Solicitation and
shall become part of any final Contract that may be derived from this Solicitation. Consultants must indicate
their acknowledgement of any Addendums by way of signature on "Exhibit D, Addendum Acknowledgement"
and must be included under this section of the Solicitation response.
3.12 CONSULTANT CERTIFICATION
Consultants must verify by way of signature to "Exhibit E, Consultant Certification Form" that Consultant nor
any of its proposed subcontractors are currently under suspension or debarment by any state or federal
government agency, and that neither Consultant not any of its proposed subcontractors are tax delinquent with
the State of California. The signed exhibit must be included under this section of the Solicitation response.
Submittals Due: April 18, 2019 by 9:00 am Page 12 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
3.13 PARTICIPATION CLAUSE
Consultants shall provide a completed "Exhibit F, Participation Clause", with the Consultants Solicitation
response. This will indicate a Consultants agreement to or not to allow other entities to utilize the Solicitation
response and awarded contract as a piggyback option.
3.14 SIGNATURE OF AUTHORITY
"Exhibit G", Signature of Authority must be included with the Consultant solicitation response. Unsigned
Solicitation responses will not be accepted. The Signature of Authority declares that the Consultant has carefully
examined the instruction indicated herein including all terms and condition and specifications, and hereby
proposes and agrees, if the Consultants Solicitation response is accepted, Consultant agrees to furnish all
material in accordance with the instruction and specifications in the time and manner prescribed for the unit
cost amounts set forth in the Consultants Solicitation response.
3.15 COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are
being performed. References must be for work performed or completed within the past three (3) years.
"Exhibit H, Reference Worksheet", must be complete and uploaded into the Planet Bid system under the
"Response Type" section identified as "Exhibit H". While the Reference Worksheet accompanies your
Solicitation response it is not to be discussed in any other area of the Solicitation response other than the
"Response Type" section in Planet Bids.
3.16 LINE ITEM PRICING
Line item pricing for this Solicitation must be provided directly in the Planet Bids system under the "Line Items"
tab. This pricing is not an estimate and is firm fixed price for each item listed. Consultants pricing quotes outside
of the pricing listed in Planet Bids under the "Line Items" tab will not be accepted or considered for award. Any
additional cost required should be noted in the additional cost line item and a summary of the cost provided in
the notes section of the line item. While Line item pricing accompanies your Solicitation response it is not to
be discussed in any other area of the Solicitation response other than the "Line Item" tab in Planet Bids. The
City will not be obligated to any estimated pricing or pricing not identified in the "Line Item" tab in Planet Bids.
Failure to provide the required Line Item pricing in the required format will cause Consultants Solicitation
response to be considered as non -responsive and be eliminated from proceeding any further in the process.
Any questions or clarifications regarding how to correctly submit Lint Item pricing should be submitted by the
"Questions Due" date and time indicated in the schedule of events.
4. SCOPE OF SERVICES
Submittals Due: April 18, 2019 by 9:00 am Page 13 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
4.1 PROJECT DESCRIPTION
The City intends to select multiple firms for the services indicated herein.
The City reserves the right to request Solicitations from other consulting firms that are not on the on -call list for
special projects that the City determines requires specific skills and experience or larger projects.
Development plan check services will be paid at a fee equal to 65% in accordance with Rancho Cucamonga
Engineering Fees (Updated January 1, 2019) of plan check fees collected by the City. Services paid at exclude
the additional 7% technology fee. See Attachment A for the Engineering Fees.
Any plan check services review not listed in the Engineering Fee shall be charged at the Consultant's hourly rate
schedule.
4.2 DEVELOPMENT PLAN CHECK REQUIREMENTS
4.2.1 DEVELOPMENT PLAN CHECK SERVICES
City responsibility, acting through the Director of Engineering Services/City Engineer or his designated
representatives will do the following
1. Furnish the Consultant with copies of all standards, guidelines, criteria, regulations and other written
materials having specific application with the City and used by the City to govern the checking of plans,
maps and reports.
2. Issue to the Consultant various maps, improvement plans, technical reports, legal descriptions, and
related documents for checking, after having given them a preliminary screening for adequacy either by
office visit, telephone or email.
Development Plan Check Services that will be provided under this on -call contract may include, but not be
limited to, the following:
1. Initial plan review will need to determine compliance with City and State codes and regulations including
but not limited to, Rancho Cucamonga Municipal Code; California Building Code; California Residential
Code; California Plumbing Code; California Electrical Code; California Disabled Regulations (in
conjunction with Federal ADA regulations); and the California Department of Transportation (Caltrans).
2. Provide the City with a typed list of items needing clarification or change to achieve conformance with
the above regulations.
3. Provide the City with a monthly plan review status reports for all assigned projects.
4. Ability to meet a 2-4 week review for first plan check and a 1-2 week review for each subsequent plan
check thereafter until plan check review is approved. City may adjust plan check review timeline on an
as needed basis depending on project size.
Submittals Due: April 18, 2019 by 9:00 am Page 14 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("5OQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
5. Map and Improvement plan check review will require a California Licensed Professional Land Surveyor
to stamp and/or seal necessary documents.
6. Attend any meetings that the City deems necessary.
4.3 PAYMENTS
The services will be paid in accordance with Consultant's hourly rate(s) as shown on the "Line Items" tab where
Consultants shall submit all required pricing. Hourly rate(s) shall cover the cost of staff time and all other direct
and indirect costs and fees, including vehicle, cell phone, computer, lap top, I -Pad and other equipment
necessary to perform the services.
4.4 Contract Term
The initial contract period after the award of the contract by the City Council will commence on July 1, 2019
through June 30, 2024. The contract may be extended for two (2) additional one (1) year terms upon agreement
of both parties and City Council approval.
5. EVALUATION AND CONSULTANTSELECTION PROCESS
5.1 INITIAL SCREENING
All Solicitation responses will undergo an initial review to determine responsiveness to the instructions herein.
Those Solicitation responses initially determined to be compliant by meeting the Solicitation requirement as
indicated herein will proceed to the next phase of the evaluation process.
5.2 EVALUATION ACTIVITIES
Compliant Solicitation responses proceeding to the next phase of the evaluation process are then evaluated by
an Evaluation Committee. The Solicitation submittals are scored and assigned a ranking of one (1) through ten
(10), ten being the highest possible score. The following criteria have been assigned percentages that the
criteria will be scored against, based upon but not limited to the following evaluation criteria factors:
Submittals Due: April 18, 2019 by 9:00 am Page 15 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
Evaluation Criteria Description
Percentage
Cost
10%
Consultant Experience
15%
Extent to which the Consultants services or goods meet the City's needs
15%
Consultant's understanding of the City's Scope of Services and overall quality of work plan;
logic, clarity and specificity of work plan
20%
Firms competence to perform the required services as indicated by technical training,
education and skillset of the firm's personnel who would be assigned to perform said services
15%
Consultant's management approach and organization of team including project
communication, schedule and budget control
15%
Past performance with the City or other government entity or previous clients with respects
to factors such as control of costs, quality of work, and meeting of deadlines
10%
5.3 COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations;
Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10)
The score is then calculated by the criteria percentage identified herein and added to the average scoring
calculations.
5.4 REFERENCE CHECKS
If determined to be required reference checks are conducted by the Procurement Division and the requesting
department may or may not be present during the process. The reference checks may be conducted by phone
with the information being scribed or conducted by a written form, submitted to the Consultant's reference
contact. Reference contacts will be asked a set of predetermined questions for response and to provide a score
from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with
the other criteria scores. It is imperative that Consultants provide up to date and accurate information regarding
contact information for reference checks. All scores are then tabulated into the final Consultant ranking.
Evaluators do not see the Consultant References or pricing line items. The proposed pricing is evaluated by the
Procurement Division during the initial review of the Solicitation response, only to ensure that the proposed
cost is not over the City's budgeted amount or Not -to -Exceed amount for the project.
Submittals Due: April 18, 2019 by 9:00 am Page 16 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
5.5 DEMONSTRATIONS/ INTERVIEWS
Upon completion of the Solicitation evaluations and data analysis, and only if necessary, selected top ranked
Consultants will be provided an opportunity to interview and conduct a demonstration or presentation to
further expand on their Solicitation response. Consultant interviews/demonstrations are scored and assigned
a ranking of one (1) through ten (10), ten being the highest possible score.
5.6 FINANCIAL DOCUMENTATION
Consultants that proceed to the short-list may be required to submit financial documentation as proof of its
firm's financial stability and strength. A financial review will be conducted by the City Finance Department.
Should a Consultant wish for its financial documentation to be treated as proprietary or be returned upon
completion of the review, the documentation must clearly be marked as such. The following documentation
will be required of each Consultant on the short-list:
• A copy of the Consultant's most recent annual report.
• Audited (by a third party), balance sheets and income statements for the past three (3) years.
• If audited data is not available, Consultant shall submit copies of complete tax returns for the
past three (3) years.
• Describe any regulatory censure and past or pending litigation related to services provided
by the Consultant.
• Indicate all applicable information regarding Consultant ownership changes in the last three
(3) years.
5.7 BEST AND FINAL OFFER
Upon completion of Consultant presentations, the City reserves the right to conduct pre -award discussions
and/or pre -contract negotiations with all or only top ranked Consultants. The City may request a Best and Final
Offer to be submitted from one or all finalists.
5.8 CONSULTANT SELECTION
The final Consultants selection is based on which Consultant is the most qualified and responsive, meeting the
City's requirements, offering the best value at the most competitive price. The City is not obligated to award to
the lowest price Solicitation.
The City may conduct negotiations with several Consultants simultaneously. The City may also negotiate
contract terms with the selected Consultants prior to award. The City, at its sole discretion, reserves the right,
unless otherwise stated, to accept or reject all or any Solicitation responses, or any part thereof, either
separately or to waive any informality and to split or make the award in any manner determined to be in the
best interest of the City.
Submittals Due: April 18, 2019 by 9:00 am Page 17 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ') and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
5.9 LETTER OF INTENT TO AWARD
After a final Consultants selection is determined, a Letter of Intent to Award (LO1) will be posted for review by
all participating, responsive Consultants. If contract negotiations cannot be concluded successfully, City may
negotiate a contract with the next highest scoring Consultant or withdraw the Solicitation entirely. Negotiations
shall be confidential and not subject to disclosure to competing Consultants until a Contract is awarded.
Submittals Due: April 18, 2019 by 9:00 am Page 18 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT"
It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the
appearance of such conflict of interest, in the award and administration of City Contracts, including, but not
limited to Contracts for Professional Services Agreements ("PSA") with potential Consultants.
I do not have specific knowledge of confidential information regarding Solicitation responses received in
response to the Request for Statement of Qualifications (SOQ") and Proposals ("RFP") #18/19-019 for On -Call
Development Plan Check Services.
I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any
Solicitation response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are
not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any
Solicitation response, or removal of same from designated areas.
I, the undersigned, hereby certify that the following statements are true and correct and that I understand and
agree to be bound by commitments contained herein.
(Print Name)
(Relationship to the City)
(Relationship to the Consultants)
(Signature)
(Date)
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 19 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY"
Mark the appropriate choice, below:
Consultants accepts the PSA without exception.
Consultants proposes exceptions to the PSA.
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as
"Exception Summary", which shall include the Consultants' rationale for proposing each such exception. Each
exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the
submitted summary may deem the response as non -responsive.
Signature
Printed Name
Title
Date
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 20 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO
PROVIDE AND MAINTAIN COVERAGES SPECIFIED"
I
the
(President, Secretary, Manager, Owner or Representative)
of , certify that the
(Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional
Services Agreement (PSA), for the Purchase Contract designated Request for Statement of Qualifications
("SOQ") and Proposals ("RFP") #18/19-019 for On -Call Development Plan Check Services have been read and
understood and that our Consultants is able to provide and maintain the coverage as specified in the PSA.
Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for
immediate disqualification of award. Failure to maintain said coverage shall result in termination of the
contract.
Signature
Printed Name
Title
Date
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 21 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT"
The Consultants hereby acknowledges the following Addenda Number(s) to this Solicitation have been received,
if any. Consultants understands failure to acknowledge any addenda issued may cause the Solicitation response
to be considered non -responsive. It is the Consultants' responsibility to log into the Bid System to identify and
download the number of addenda that have been posted.
Signature
Printed Name
Title
Date
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 22 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT E, CONSULTANTS CERTIFICATION FORM"
I certify that neither
(Consultants) nor any of its proposed subcontractors are currently
under suspension or debarment by any state or federal government agency, and that neither Consultants nor
any of its proposed subcontractors are tax delinquent with the State of California.
I acknowledge that if Consultants or any of its subcontractors subsequently are placed under suspension or
debarment by a local, state or federal government entity, or if Consultants or any of its subcontractors
subsequently become delinquent in California taxes, our Solicitation may be disqualified.
Signature
Printed Name
Title
Date
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 23 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT F, PARTICIPATION CLAUSE"
It is hereby understood that other government entities, such as cities, counties, and special/school districts may
utilize this Solicitation response at their option for equipment or services at the Solicitation response price for
a period of days. Said entities shall have the option to participate in any award made because of this
solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho
Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any
action of debts that may arise out of such independently negotiated piggy -back procurement. Each public
agency shall accept sole responsibility of its own order placement and payments of the Consultants.
Successful Consultants will extend prices as proposed herein to other governmental agencies, please
specify.
YES NO
Must be included in final Solicitation submittal.
Submittals Due: April 18, 2019 by 9:00 am Page 24 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Proposals ("RFP") and Statement of Qualifications ("SOQ") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT G, SIGNATURE OF AUTHORITY'
The undersigned firm declares that he has carefully examined the specifications and read the above terms and
conditions, and hereby proposes and agrees, if this Solicitation response is accepted, to furnish all material in
accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost
amounts set forth in the following Solicitation response.
THE CONSULTANTS IN SUBMITTING THIS SOLICITATION RESPONSE MUST FILL IN THE FOLLOWING INFORMATION.
FAILURE TO DO SO MAY DEEM YOUR SOLICITATION RESPONSE AS NON -RESPONSIVE.
Company Name:
Address:
(Street, Su. # City, State, Zip)
Telephone #:
Fax #:
E-mail address:
Web Address:
Authorized Representative: (print)
Title:
Signature:
Date:
Must be included in final Solicitation submittal.
Submittals Due: by Page 25 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
"EXHIBIT H, REFERENCES WORKSHEET"
The following References Worksheet must be complete, please do not mark "See Attached". This Exhibit must
be complete and uploaded into the Planet Bid system under the applicable "Response Type" section. Provide a
minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has
conducted comparable or like services. Preferred references should be government agencies and be a current
customer within the past three (3) years. Please verify accuracy of contact information.
To be submitted as an attachment in the Planet Bid system under the "Response Type"
section identified as "Exhibit W.
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Submittals Due: April 18, 2019 by 9:00 am Page 26 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
City of Rancho Cucamonga
Request for Statement of Qualifications ("SOQ") and Proposals ("RFP") #18/19-019
for
On -Call Development Plan Check Services
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Company Name
Contact Name and Title
Submittals Due: April 18, 2019 by 9:00 am Page 27 of 27
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
EXHIBIT "A-2"
Aufbau Corp.
5.6: Development Plan Check
Our Development Plan Check services will utilize the tried and tested approach that Aufbau has
undertaken during the past five years for the projects assigned to Aufbau by the City of Rancho
Cucamonga for development plan checks. A listing of the extensive development plan check
projects which Aufbau has reviewed within the past five years for the City of Rancho Cucamonga
is provided in Section 4.4 of this Statement of Qualifications.
As part of our plan check/ map check services for subdivision and development projects, we will
check each map sheet, improvement plan sheet, technical report, legal description/ plat,
hydrology/ hydraulic study, and any other related document, for conformance with City
standards, City regulations, and with the highest standards of engineering and surveying
practices.
We will adhere to the following City requirements:
o Plan reviews will determine compliance with City and State codes.
o Will provide the City with a monthly plan review status report for all assigned projects.
o Will meet a 2 -week review for first plan checks and a 1 -week review for each
subsequent plan check thereafter until plan check review is approved. City may adjust
plan check review timeline on an as needed basis depending on project size.
o Map and Improvement plan check review will be conducted by Professional Engineers
and Professional Land Surveyor registered in the State of California. The names of the
Professional Engineers and the Professional Land Surveyors conducting the reviews
will be reflected on the reviewed maps/ improvement plans.
The status of Aufbau's plan check services will be available online. City staff will be able to log
into https://aufbau.com/plan-check-status/ to learn of the status of the projects assigned to
Aufbau for review.
Review of Residential Parcel Maps and Non -Residential Parcel Maps
Parcel Maps are used to subdivide residential and non-residential properties into one to four
parcels. Non- residential subdivisions greater than four parcels can however be mapped with a
Parcel Map, if the project meets applicable exemptions in the Subdivision Map Act.
Aufbau will review Parcel Maps for compliance with the requirements of Subdivision Map Act/
Government Code Sections 66444-66450 and Title 16, Chapter 16.22 of Rancho Cucamonga
Municipal Code. The review of the parcel maps will include but will not be limited to:
o Checking the Title Report presented by the applicant to be current
Development Plan Check Section 5.6 - 1
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
o Checking boundary reference, maps, and deeds provided by the applicant for
completeness
o Review for substantial conformance of the Parcel Map to the approved Tentative
Parcel Map
o Review for compliance of the Parcel Map to the conditions of approval of the
Tentative Parcel Map
o Review for the format of presentation on the Parcel Map
o Review for all required right-of-way and easement dedications
o Review of boundary closures and traverse closures of the parcels — verification of
parcel areas
o Review for compliance with the required monumentation for map boundary, lot
corners, government corners, monument disturbances or omissions, and street
centerlines
o Review of the required Statements on the Parcel Map — Owner's Statement,
Beneficiary's/ Trustee's Statement, Statement by the Surveyor or the qualified
Engineer in charge of preparation of the Parcel Map, City Engineer's Statement, City
Surveyor's Statement.
o Review of the required Certificates on the Parcel Map — Rancho Cucamonga City
Council Certificate, Rancho Cucamonga Planning Commission Certificate, Board of
Supervisors' Certificate, County Auditor- Controller/Treasurer/ Tax Collector's
Certificate, and San Bernardino County Recorder's Certificate
o Review of Signature Omissions
o Review of Notary Acknowledgements
o Review of Geotechnical and Soil Report information
The Professional Land Surveyor in charge of conducting the map review will generate a pdf file
of the submitted map and the associated traverse closures with red -marked comments and
corrections. The pdf file will be emailed to City's project manager who is assigned to the project.
The name and the registration number of the Professional Land Surveyor in charge of reviewing
the map will be reflected on the reviewed parcel map.
Review of Tract Maps
Tract Maps are used for subdivisions creating five or more parcels, five or more condominiums,
and a community apartment project containing five or more parcels. Non-residential subdivisions
Development Plan Check Section 5.6 - 2
Docusign Envelope ID91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
greater than four parcels or condominiums can however be mapped with a Parcel Map, if the
project meets applicable exemptions in the Subdivision Map Act.
Aufbau will review the Tract Map for compliance with the requirements of Subdivision Map Act/
Government Code Sections 66433-66443 and Title 16, Chapter 16.18 of Rancho Cucamonga
Municipal Code. The review of the map will include but will not be limited to:
o Checking the Title Report presented by the applicant to be current
o Checking boundary reference, maps, and deeds provided by the applicant for
completeness
o Review for substantial conformance of the Tract Map to the approved Tentative Tract
Map
o Review for compliance of the Tract Map to the conditions of approval of the Tentative
Tract Map
o Review for the format of presentation on the Tract Map
o Review for all required right-of-way and easement dedications
o Review of boundary closure and traverse closures of the lots —verification of lot areas
o Review for compliance with the required monumentation for map boundary, lot
corners, government corners, monument disturbances or omissions, and street
centerlines
o Review of the required Statements on the Tract Map — Owner's Statement,
Beneficiary's/ Trustee's Statement, Statement by the Surveyor or the qualified
Engineer in charge of preparation of the Tract Map, City Engineer's Statement, City
Surveyor's Statement.
o Review of the required Certificates on the Tract Map — Rancho Cucamonga City
Council Certificate, Rancho Cucamonga Planning Commission Certificate, Board of
Supervisors' Certificate, County Auditor's Certificate, San Bernardino County
Recorder's Certificate
o Review of Signature Omissions
o Review of Notary Acknowledgements
o Review of Geotechnical and Soil Report information
The Professional Land Surveyor in charge of conducting the map review will generate a pdf file
of the submitted map and the associated traverse closures with red -marked comments and
corrections. The pdf file will be emailed to City's project manager who is assigned to the project.
Development Plan Check Section 5.6 - 3
Docusign Envelope ID91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
The name and the registration number of the Professional Land Surveyor in charge of reviewing
the map will be reflected on the reviewed tract map.
Review of Legal Descriptions and Plats
Aufbau will review the legal descriptions, the plats, and the traverse closures in connection with
a variety of projects. The review of the legal descriptions, the plats, and the traverse closures will
include but will not be limited to:
o Grant Deeds of Right -of -Way — Review of legal descriptions, plats, and traverse
closures in connection with dedications of rights -of -way or offers of dedication of
rights -of -way in connection with private development projects.
o Grant Deeds of Easements - Review of legal descriptions, plats, and traverse closures
in connection with dedications of easements or offers of dedications of easements in
connection with private development projects.
o Lot Line Adjustments — Review of legal descriptions, plats, and traverse closures in
connection with Lot Line Adjustments, for adjustment of parcel lines between four or
fewer adjoining parcels, where land is taken from one parcel and is added to an
adjoining parcel, and where no more parcels are created than originally existed.
o After the Lot Line Adjustment is approved by the City, a Certificate of Compliance for
Lot Line Adjustment is recorded at the office of County Recorder. The recording of the
Certificate of Compliance for the Lot Line Adjustments will not transfer the title of the
property being exchanged. Separate grant deeds will need to be recorded for this
purpose by the property owners.
o Lot Mergers — Review of legal descriptions and plats in connection with Lot Merger —
Merger of contiguous parcels under common ownership into one parcel.
o After the Lot Merger is approved by the City, a Certificate of Compliance for Lot
Merger is recorded in the office of County Recorder.
o Right-of-way or easement abandonment — when rights -of -way or easements
dedicated to the City are no longer needed for the purposes for which they were
dedicated - Review of legal descriptions, plats, and traverse closures in connection
with quitclaim deeds.
o Street Vacations — complete or partial abandonment or termination of the public right
to use a street, highway, or public service easement. The area vacated would revert
to the owner of the underlying fee interest for their own use - Review of legal
descriptions, plats, and traverse closures in connection with street vacations.
Development Plan Check Section 5.6 - 4
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
The Professional Land Surveyor in charge of conducting the review of the legal descriptions and
the plats will generate a pdf file of the submitted plats and the associated traverse closures with
red -marked comments and corrections. The pdf file will be emailed to City's project manager
who is assigned to the project.
The name and the registration number of the Professional Land Surveyor in charge of reviewing
the legal descriptions and plats will be reflected on the reviewed legal descriptions and plats.
Review of Street, Storm Drain, Street Lighting, Traffic Signals, Signage and Striping,
Landscaping and Irrigation, and On -Site Sewer and Water Improvement Plans
Aufbau will conduct the plan check services for street, storm drain, street lighting, traffic signals,
signage and striping, and on -site sewer and water plans by its seasoned and well qualified staff
and will draw upon the resources of Architerra Design Group, a subconsultant on Aufbau's team,
for the plan check of landscaping and irrigation plans.
Aufbau and Architerra Design Group will check if the preparation of the improvement plans has
met the highest principles of engineering and landscaping and irrigation design practices.
The plan check of on -site sewer and water improvement plans will be made to check compliance
with the California Plumbing Code, Cucamonga Valley Water District's standards, and the
requirements of the Rancho Cucamonga Fire Protection District. Aufbau will check if the
preparation of the on -site sewer and water improvement plans has met the highest standards of
engineering design practices.
The Professional Engineer in charge of conducting the review of the above -noted improvement
plans will generate a pdf file of the submitted plans with red -marked comments and corrections.
The pdf file will be emailed to City's project manager who is assigned to the project.
The name and the registration number of the Professional Engineer in charge of reviewing the
improvement plans will be reflected on the reviewed improvement plans.
Review of Rough and Precise Grading Plans
Aufbau will conduct the plan check services for rough and precise grading plans by its seasoned
and well qualified staff- to check if the preparation of the rough and precise grading plans has
met the principles of good engineering design practices. During our plan checks forgrading plans,
we will also review:
o Drainage Plans/ Drainage Facilities
o Retaining Wall Plans
o Shoring Plans
Development Plan Check Section 5.6 - 5
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
o Parking spaces and travel pathways for compliance with the requirements of
Americans with Disability Act (ADA).
o Review of Erosion Control Plans.
o Compliance with Storm Water Pollutant Prevention Plan (SWPPP) requirements.
o Review of the grading quantity and cost estimates for a possible grading bond. The
City of Rancho Cucamonga requires a grading bond for all projects having a
combination of cut and fill of 5,000 cubic yards or more of soil materials.
The Professional Engineer in charge of conducting the review of the rough and precise grading
plans will generate a pdf file of the submitted plans with red -marked comments and corrections.
The pdf file will be emailed to City's project manager who is assigned to the project.
The name and the registration number of the Professional Engineer in charge of reviewing the
rough and precise grading plans will be reflected on the reviewed rough and grading plans.
Review of Hydrology and Hydraulic Studies/ Drainage Reports
Aufbau will conduct the plan check services for the hydrology and hydraulic studies and the
drainage reports by its seasoned and well qualified staff- to check if the preparation of the studies
and reports has met the principles of good engineering practices.
The hydrology studies shall be conducted in compliance with the latest San Bernardino County
Hydrology Manual. The critical design criteria include, but are not limited to:
o Private properties shall be protected from O100 storm drain events.
o Regional and master plan facilities within the streets shall be designed to convey O100
within underground storm drain facilities.
o Local streets shall be designed to convey Q100 within the public right-of-way.
o An unflooded driving lane for O10 shall be provided as follows: 20 feet wide for a four -
lane street (10 feet on each side of the median), and 10 feet wide for designated
collector and local street with an average daily traffic (ADT) of over 1500.
o Public storm drain mainlines shall be a minimum of 24 inches in diameter.
o In sump condition, a secondary overflow system shall be provided for O100 assuming
the sump catch basin is plugged and maintain a Q50 below the top of curb.
o The water surface in catch basins shall be a minimum of six inches below the gutter
flow line.
Aufbau's professional engineers are very familiar with AES — Advanced Engineering Software;
CIVILCADD/CIVILDESIGN Engineering Software which is utilized in connection with hydrology
studies per San Bernardino County Hydrology Manual requirements.
Development Plan Check Section 5.6 - 6
Docusign Envelope ID�91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
Review of Water Quality Management Plan (WQMP) Documents
Water Quality Management Plan (WQMP) is a plan for managing the quality of storm water or
urban runoff that flows from a developed site after construction is completed and the facilities
or structures are occupied and/or operational. WQMP describes the Best Management Practices
(BMPs) that will be implemented and maintained throughout the life of a project and are used
by property owners, tenants, facility employees, etc. to prevent and minimize water pollution
that can be caused by storm water or urban runoff.
All new development and re -development projects within the City of Rancho Cucamonga are
required to comply with the County of San Bernardino Areawide Stormwater Program NPDES No.
CAS618036, Order No. R8-2010-0036. and incorporate post -construction Best Management
Practices (BMPs) into their projects.
For the development of WQMPs, projects are categorized either as Priority Projects or Non -
Priority Projects as follows:
Priority Projects:
o Significant re -development projects involving the addition or replacement of 5,000
square feet or more of impervious surface on an already developed site.
o New development involving the creation of 10,000 square feet or more of impervious
surface collectively over the entire site.
o Automotive repair shops with Standard Industrial Classification Codes 5013, 5014,
5541,7532-7534, and 7536-7539.
o Restaurants with Standard Industrial Classification Code 5812, where the land area of
development is 5,000 square feet or more.
o Hillside development of 5,000 square feet or more, which are located on areas with
known erosive soil conditions or where the natural slope is 25 percent or more.
o Developments of 2,500 square feet of impervious surface or more adjacent to (within
200 feet) or discharging directly into environmentally sensitive areas or waterbodies
listed on the Clean Water Act (CWA) Section 303(d) list of impaired waters.
o Parking lots of 5,000 square feet or more exposed to storm water.
o Retail gasoline outlets that are either 5,000 square feet or more or have a projected
average daily traffic of 100 or more vehicles per day.
If the project includes roadways, the applicable requirements indicated in Appendix A of the
Technical Guidance Document for Water Quality Management Plans, prepared for the County of
Development Plan Check Section 5.6 - 7
Docusign Envelope ID�919�06826-B52C-435A-96A8-AC7F17F9EDC5
Auf bau Corp.
San Bernardino Areawide Stormwater Program, and approved by California Water Quality
Control Board — Santa Ana Region, will apply.
Non -Priority Projects:
The projects which do not fall under the Priority Projects listed above are considered non -priority
projects.
Additionally, the following criteria also define a Non -Priority WQMP project, if any of the
following requirements have been met:
o For areas less than 2,000 square feet of impervious area, the development will be
considered a Non- Priority project and a WQMP document will not be required, unless
the project is for the outdoor storage of hazardous materials or other materials which
may require a pre-treatment of the storm water runoff which will require that a Non -
Priority WQMP document is prepared, including but not limited to, vehicle fueling
operations.
o For significant re -development projects proposing impervious areas of 2,000 square
feet to 4,999 square feet and new development projects proposing impervious areas
of 2,000 square feet to 9,999 square feet the following criteria will require a Non -
Priority WQMP document to be prepared:
a) If the project is part of a common area of a development, a non -priority WQMP
document shall be prepared.
b) If the proposed development is a commercial project the City will determine if
activities may impact the water quality, and if impacts are determined to affect
the water quality a non- priority WQMP document will be prepared
c) All industrial projects will require a non -priority WQMP documents to be
prepared.
Project developers, for Priority Projects, as part of their project applications for City's
discretionary project approvals, are required to submit a Preliminary Project WQMP. The
Preliminary WQMP shall be submitted to the City during the Conceptual Grading and Drainage
Plan review process. A final project -specific Water WQMP then follows. The WQMP shall utilize
and adhere to the San Bernardino County model template per the current adopted Municipal
Storm Sewers Separation (MS4) permit for Santa Ana Watershed.
The Final Project WQMPs must be approved prior to issuance of the precise grading plans and
building permits for the projects by the City of Rancho Cucamonga — permits for rough grading
plans however may be issued by the City if the development of the Final WQMP is at 80%
Development Plan Check Section 5.6 - 8
Docusign Envelope ID: 9199006826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
development stage. Additionally, prior to the issuance of the precise grading plan and the
building permit for a project, a Memorandum of Agreement of Storm Water Quality Management
Plan needs to be executed by the property owner and be recorded at San Bernardino County
Recorder's office.
The terms and conditions of the WQMP noted in the Memorandum of Agreement of Storm Water
Quality Management Plan are covenants that run with the land, burden the property, and bind
upon future owners of all or any portion of the property to maintain the BMPs specified in the
approved WQMP.
For Non -Priority single family residential projects, a copy of the WQMP is kept on the project site.
The owner of the property is responsible for the implementation of the provisions of the WQMP
and is responsible to amend the WQMP as appropriate to reflect the up-to-date conditions on
the site, consistent with San Bernardino County's Municipal Storm Water Management Program.
Upon transfer of the interest in the property, the successor in interest, the City of Rancho
Cucamonga, and County of San Bernardino shall be notified of the transfer. The new property
owner will be informed of his/her responsibility under the WQMP.
Improvement Agreements
The improvement security requirements in connection with subdivision projects are governed by
Subdivision Map Act/ Government Code 64699 -64699.10. In connection with subdivision
projects or other private developments, the City of Rancho Cucamonga may require the
developer to construct certain public improvements.
At the conclusion of the initial plan check, if the plans are at relatively advanced stage of
development and there are not any major correction items, if requested by the City, Aufbau will
ask the Engineer -of -Work to submit construction quantities and construction cost estimates for
all public improvements at the time of second plan check submittal. Aufbau will review the
construction quantities and the construction cost estimates provided by the Engineer -of -Record
for compliance with the plans and the approved unit prices for the construction items.
Other improvements requiring securities/ bonds include grading bonds for grading operations
generating more than 5,000 cubic yards of combined cut and fill soil materials. Bonding for
deferred survey monuments in connection with subdivision projects will also be required.
Attending Meetings as Deemed Necessary by the City
Staff from Aufbau and staff from Architerra Design Group will attend all meetings as deemed
necessary by the City.
Development Plan Check Section 5.6 - 9
Docusign Envelope ID91906826-B52C-435A-96A8-AC7F17F9EDC5
Aufbau Corp.
Development Plan Check Flow Chart
The below flow chart demonstrates of the activities that Aufbau will undertake towards the
review of development plan check projects.
Development Plan Check Flowchart
City Project Manager
emails Aufbau with notification of a new
project assignment or notification of a project
previously reviewed by Aufbau which has been
resubmitted for subsequent review. The City's
project manager's e-mail transmittal includes
download links or e-mail attachments of the
resubmitted review package, including the
requisite reference maps, plans, and
documents for map review, plan review, and
report review purposes. The e-mail notification
for new assignments specifies City's project
identification for the project - ENG, PGR, OSW,
WC!MP, etc. and indicates the review timeline
for the project - typically 2 -week review for the
initial check and 1 -week review for the
subsequent plan checks. City may adjust plan
check review timeline on an as needed basis
depending on the project size.
Aufbau notifies the City's PM of the
missing item(s).
Aufbau Corp.
documents and checks the submittal
package for completeness. In addition to
the project number assigned by the City,
an Aufbau Job Number is assigned to the
project. Aufbau enters City's project
number and Aufbau's job number into its
project tracking system. City will always
have access to Aufbau's project tracking
system through
:/,
Submittal Package Complete?
No
Yes
Aufbau receives the missing items from Aufbau assigns the project to the
the City. appropriate reviewer.
Aufbau incorporates all comments
received from the City and emails the
comments to City's Project Manager
within the timeline prescribed by the
City. Aufbau logs out the project from its
tracking system.
t
At the request of City's project
manager, a meeting is held to go over
the comments received from Aufbau's
reviewer. During the meeting additional
comments from City's project manager
can be discussed.
4,
Aufbau's reviewer conducts an
initial site visit at the time of the
initial plan check, and as necessary
at the time of subsequent checks.
F
Aufbau's reviewer communicates with
City's PM prior to start of Plan
Review/Map Review for items of concern
and items in need of clarification.
Aufbau completes its map/plan review,
provides comments on the map/plans in
PDF format.
Development Plan Check Section 5.6 - 10
Docusign Envelope ID: 91906826-B52C-435A-96A8-AC7F17F9EDC5
Date: 7/10/2025
Aufbau Corp.
On -Call Development Plan Check Services/ Hourly Rates*
(Classification Aufbau I Architerra Design Group
Director
$200.00
$175.00
Principal
$200.00
$200.00
Senior
200.00 **
Not Applicable
Associate
160.00 ***
$135.00
Assistant
140.00 ****
Not Applicable
Designer
160.00 ***
$125.00
Technician
$120.00
$100.00
Administrative Assistant
$80.00
$65.00
* The tabulated rates are our regular hour billing rates which include administrative costs and company overhead and profit.
Aufbau's not -to -exceed fees for development plan check services - for the initial check and two back checks - are set at 65% of the
base fees established by the City of Rancho Cucamonga Community Department's 2025 Fee Schedule for map and improvement
plan check fees and the updates to said fee schedule. Expedited/ rush plan check services, as requested by the City, are
performed at 50% greater amount than said stated fees. Rates in effect until December 31, 2025.
** Hourly rate for senior level Civil Engineer, Structural Engineer, Traffic Engineer, and Professional Land Surveyor - all licensed in
the State of California.
*** Hourly rate for licensed professional engineers in the State of California.
**** Hourly rate for employees with E.I.T./ LSIT Certification in the State of California.
ATTACHMENT "A"