HomeMy WebLinkAbout2002/01/10 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on January 10, 2002, in the Council
Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The
meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers
Bradshaw, Lo, Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian, Robert Karatsu,
Library Services Manager and Vivian Garcia, Senior Administrative Secretary.
B. CONSENT CALENDAR
B 1. Approval of Minutes: December 13, 2001.
MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by
Boardmember Lo. Motion carried, 5-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: oral report presented by staff.
a) General Statistics
Deborah Clark, Library Director, reviewed the status sheets with the Library Board.
Robert Karatsu, Library Services Manager, stated that the month of December was a slow month
when looking at the statistics for the Adult Reference area.
b) HouseCalls Program
Karye Hood, Reference Librarian, prepared a staff report on the HouseCalls program given to the
Library Boardmembers.
c) Kidsmobile
Renee Tobin, Senior Librarian, gave an oral report on the Kidsmobile to the Library Board.
Library Board Minutes
January 10, 2002
Page 2
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget reports with the Board.
C3. Budget Process for 2002/2003: report available at the meeting and will be presented by
Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget process and the timeline with the Library
Board.
C4. Prop 14 Bond Measure Application Process: Status report on application. Oral report by
Deborah Clark, Library Director.
Deborah Clark, Library Director, gave an oral update on the status of the application process,
reminding the Library Board of the critical due date of June 14, 2002.
D. BOARD BUSINESS
D1. Telethon 2002: Oral update by staff.
Robert Karatsu, Library Services Manager, updated the Library Board on Telethon 2002.
Boardmember Wimberly asked if online donations will be available during the Telethon.
Robert Karatsu, Library Services Manager, stated staff will ask the Finance Department and report
back to the Library Board at the next meeting.
D2. Technology Center Update: Requested by Board, staff recommends this item be continued to
the February meeting when Michelle Perera, Reference Services Coordinator, returns from vacation.
President Howdyshell approved staff's recommendation.
D3. CALTAC Training Follow up.
a) Discuss of possibility of creating a Student Trustee group from the local High Schools.
Attached is information on Teen Council as conducted by the Palos Verdes Library District, shared
by Jane Jones, Trustee.
Deborah Clark, Library Director, stated she would bring up the idea at the Superintendent's meeting
for their input prior to contact by Boardmembers
Library Board Minutes
January l0,2002
Page 3
Boardmembers Dobbin Lo and Joyce Womack volunteered to be on a subcommittee representing the
Library Board.
Renee Tobin, Senior Librarian, stated some of the young adult volunteers from the Summer Reading
Program might be interested in being a part of the Student Trustee group.
b) Project to place the Library Policy Manual on the Library Website. Oral report by Deborah
Clark, Library Director.
Deborah Clark, Library Director, stated that Robert Karatsu and Michelle Perera would be starting to
work on this project. Staff will be putting on the Consent Calendar each month, three to four
policies for the Library Board's review and approval.
D4. Library Liaison Assignments, report attached.
After discussion, the following Library Boardmembers volunteered as Liaisons for:
Joyce Womack School Services/Bookmobile and Young Adult/Teen Services
Dobbin Lo Business Services
Donna Bradshaw Foundation Board and Literacy Services
Robert Howdyshell Young Adult/Teen Services and Senior Services
Ravenel Wimberly Teclmology Services
Two new Liaison assignments were added, Technology and Senior Services.
D5. Creating a Service Plan for a New Branch Library: oral report presented by Deborah Clark,
Library Director.
a) Update on progress of potential Victoria Gardens branch.
Deborah Clark, Library Director, updated the Library Board on the project.
b) Distribution of Library and Perfoiming Arts Center Feasibility Study. Available at
the meeting.
Deborah Clark, Library Director, stated that printing of the report was delayed and staff would
forward the Study to them next week.
c) Timeline for the New Branch. Timeline attached.
Library Board Minutes
January 10, 2002
Page 4
Deborah Clark, Library Director, stated staff would mail out a color copy of the Timeline to the
Boardmembers.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Telethon 2002
E2. Technology Center Update
E3. Liaisons (roles)
E4. Superintendents Meeting
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to February 14, 2002, at 6:30 p.m., seconded
by Boardmember Womack. Motion carried, 5-0. Meeting adjourned at 7:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: February 14, 2002