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HomeMy WebLinkAbout2002/02/14 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on February 14, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Pro Tem Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian, Robert Karatsu, Library Services Manager, Michelle Perera, References Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: December 13, 2001. B2. Review and Approval of Updated Policies. a. Library Mission Statement b. Fees for Service Policy c. Public Internet Access Policy d. Technology Center Policy MOTION: Moved by Boardmember Lo to approve the consent calendar, seconded by Boardmember Bradshaw. Motion carried, 4-0-1 with Howdyshell absent. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, reviewed the status sheets with the Library Board. Renee Tobin, Senior Librarian, stated that a new session for Back to Basics started and there were four new tutors. Staff is busy recruiting more. One of the tutors is from the partnership with Rhodes College and will be tutoring on Saturdays. Renee Tobin, Senior Librarian, stated that the Kidsmobile had added Carleton P. Lightfoot Elementary School to their stops. Library Board Minutes February 14, 2002 Page 2 Renee Tobin, Senior Librarian, stated that staff was preparing to record for the Reading Moments for the Telethon. Also, starting to prepare for the Summer Reading Program. The theme this year is Ancient Egypt. Robert Karatsu, Library Services Manager, stated that VITA, the volunteers who help people prepare their taxes for free would be at the Library each Saturday from 10 a.m. to 2 p.m. on a first come, first serve basis until April 15. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget reports with the Board. C3. Budget Process for 2002/2003: a. Proposed goals for drafting 2002/2003 budget proposal. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the goals with the Library Board. After discussion, the Library Board asked for Goal #1 to remain the same. Move Goal #6 to Goal #2 and to list the other goals below #2. The wording for Goal #4 would be changed to read, Expand Outreach Services. The Library Board asked for this item to return again with changes to March's meeting. MOTION: Moved by Boardmember Womack to approve the changes to the Goals, seconded by President Pro Tem Wimberly. Motion carried, 4-0-1 with Howdyshell absent. C4. Prop 1,1 Bond Measure Application Process: Status report on application. Oral report by Deborah Clark, Library Director. a. School District participation b. Community Needs Assessment Deborah Clark, Library Director, updated the Library Board. D. BOARD BUSINESS D1. Telethc,n 2002: Oral update by staff. Library Board Minutes February 14, 2002 Page 3 Robert Karatsu, Library Services Manager, stated that on Saturday, February 23, staff would be pre- taping acts for the Telethon. Also, the Reading Moments will be recorded on the ~ame day at City Hall. Staff has also been shooting video segments about the Library, such as, Back to Basics, Families for Literacy, Storytimes and the Kidsmobile to show during the Telethon. D2. Technology Center Update: Report presented by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. Available at the meeting. Michelle Perera, Reference Services Coordinator, reviewed the written report about the Technology Center and fees done by staff. D3. CALTAC Training Follow up. a) Discuss of possibility of creating a Student Trustee group from the local High Schools. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, asked for this item to be held over until the April agenda. D4. Library Liaison Assignments. a. First draft ofjob descriptions available for Board review and input. Report presented by Deborah Clark, Library Director. President Pro Tem Wimberly asked staffto bring back this item to the next meeting. D5. Update on Progress of Potential Victoria Gardens Branch. a) Staff update on project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the project. b) Presentation by the Friends of the Library recommending space be set aside at the Branch for a second Friends Bookstore. Oral report. Sue Balchak, President of the Friends Library, presented a chart of the receipts and contributions since 1995 to present. She then asked the Library Board to consider adding using 1,000 square footage of the branch for a Friends Bookstore. After discussion, the Library Board moved for staff to ask the architect to look to add FOL store in the new branch. Library Board Minutes Febmary 14, 2002 Page 4 MOTION: Moved by Boardmember Womack, seconded by Boardmember Bradshaw. Motion carried, 4-0-1 with Howdyshell absent. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon 2002 E2. Goals E3. Liaisons Liaison Assignments F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Boardmember Lo to adjourn to March 14, 2002, at 6:30 p.m., seconded by President Pro Tern Wimberly. Motion carried, 4-0-1 with Howdyshell absent. Meeting adjourned at 7:56 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 14, 2002