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HomeMy WebLinkAbout2002/03/14 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on March 14, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers Bradshaw, Lo, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: February 14, 2002 (Howdyshell abstained). MOTION: Moved by Boardmember Wimberly to approve the consent calendar, seconded by Boardmember Womack. Motion carried, 4-0-0-1. C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that Robert Karatsu, Library Services Manager, and Michelle Perera, Reference Services Coordinator, were attending the PLA Conference in Phoenix, Arizona this week. Statistics for February will be available at the April meeting. Renee Tobin, Senior Librarian, stated that at the pm-school storytime registration last week, the 10 a.m. Storytime filled within six minutes of the Library opening. The 11 a.m. Stortyime filled within the next two hours. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the balance sheets with the Board. C3. Budget Process for 2002/2003: a. Proposed goals for drafting 2002/2003 budget proposal. Report presented by Deborah Clark, Library Director, continued from the February 14 meeting. Library Board Minutes March 14, 2002 Page 2 Deborah Clark, Library Director, reviewed the goals with the Library Board. Goal #1 Provide Service Excellence at Every Public Service Location Goal #2 Plan for the Proposed New Branch Library Facility Goal #3 Expand Book Collection Goal #4 Expand On-line Access to Library Services to the Community Goal #5 Expand Outreach Services Goal #6 Maximize the Use of the Existing Library Facility MOTION: Moved by Boardmember Womack to approve the Goals, seconded by President Pro Tem Wimberly. Motion carried, 5-0. C4. Prop 14 Bond Measure Application Process: Status report on application. Oral report by Deborah Clark, Library Director. a. School District participation b. Community Needs Assessment Deborah Clark, Library Director, updated the Library Board. C5. Proposed Policy for Selecting Bookmobile School Stops. Report by Renee Tobin, Children's Services Supervisor. Renee Tobin, Senior Librarian, discussed with the Library Board the need for a policy in selecting Bookmobile School Stops. After discussion, the Library Board stated the term "schools" should be used as opposed to defining type of schools. Also, stated on the policy, the Bookmobile service would be offered providing there is sufficient funding for the operation and staffing of the Bookmobile. Staff was asked to return the policy to the next meeting with changes. D. BOARD BUSINESS D1. Telethon 2002: Oral update by staff. Deborah Clark, Library Director, updated the Library Board on donations received for the Telethon, and noted that there have not been as many Magic Word prizes donated this year as in years past due to the events of September 11 and the other fi,mdraisers prior to the Telethon. Staff has been working hard on all the elements of the Telethon. Library Board Minutes March 14, 2002 Page 3 D2. Library Liaison Assignments. a. Draft of job descriptions available for Board review and input. Report presented by Deborah Clark, Library Director, continued from the February 14 meeting. MOTION: Moved by President Howdyshell to accept the Liaison Assignments, seconded by Boardmember Bradshaw. Motion carried, 5-0. D3. Update on Progress of Potential Victoria Gardens Branch. a) Staff update on project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the project and announced that an Architect will be on board if the Council approves staffs recommendation at their March 20th meeting. D4. Discussion of Attendance at the Statewide Trustees Conference. Deborah Clark, Library Director, asked the Library Board to contact Vivian Garcia, Senior Administrative Secretary, if they would like to attend. Boardmember Wimberly stated he would like to. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Telethon 2002 E2. Budget E3. Bookmobile Service Policy E4. Young Adult Liaisons - High School E5. PLA Conference E6. APS Update E7. Collection Agency Update ES. New Collection - all to the new branch? Library Board Minutes March 14, 2002 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Boardmember Womack to adjourn to April 11, 2002, at 6:30 p.m., seconded by Boardmember Lo. Motion carried, 5-0. Meeting adjourned at 7:22 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: April 11, 2002