HomeMy WebLinkAbout90-072 - Resolutions RESOLUTION NO. 90-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED
AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Departments are no longer required for public or
private purposes:
BUILDING & SAFETY
BUSINESS LICENSING
COMMUNITY SERVICES
PERSONNEL
WHEREAS, it has been determined that destruction of the above-
mentioned materials is necessary to conserve storage space, and reduce staff
time, expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City
records and documents which are over two years old under his or her charge,
without making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the City
Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed
in Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
At to rn ey.
NOW, THEREFORE, this City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to
destroy those records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by
and donation to the Department of Special Collections of the University
Research Library, University of California, or other historical society
designated by the City Council, any of the records described in Exhibit "A"
attached hereto and made a part hereof, except those deemed to be
confidential.
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force and
e ffec t.
PASSED, APPROVED, and ADOPTED this 21st day of February, 1990.
Resolution No. 90-072
Page 2
AYES: Alexander, Brown, Buquet, Stout, Wright
NOES: None
ABSENT: None
Dennis L. Stout, Mayor
ATTEST:
De'bra J. Ada ,~City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga,
California, at a regular meeting of said City Council held on the 21st day of
February, 1990.
Executed this 22nd day of February, 1990 at Rancho Cucamonga,
Call fornia.
Resolution No. 90-072
Page 3
DESTRUCTION AUTHORIZATION FOR R]~CORDS
DEP~RTM]~NT Buildinq & Safel~¥ m~.E~,A.,U~D BY/DATE '~nny ~']¢_~e!!/!-30-90
RETENTION 2 Years SHELF NO. Record~ C.~ntmr
TITLE OF BOX:
DESCRIPTION OF CONTENTS:
Building & Safety correspondence 1981-1985 1986 9~
Building & Safety Completed Bonds 1979-1983
Plan Check Reports 1981-1983 1984
Building & Safety correspondence 1984-1985
Utilities Clearances 1979-1985
APPROVED FOR DESTRUCTION BY~ RESOLUTION NO.
/~.~~~ DATE DESTROYED
ANDY ARCZYNS~I, CITY ATTORNEY
ResolutiOnpage4 No. 90-072 ~7 ~C/J~~" '
CITY OF RANCHO CUCAMONGA
Destruction Notification Re=art
PAGE: ~ DATE: 01/31/90
TIME: 08:52:54
The following records are scheduled for destruction. Please indicate
desired disposition, sign and return to RECORDS MANAGEMENT.
,~"The records listed below may all be destroyed.
___ Retain those marked with an X for .... months, destroy rest. 0
SILL rot 4152 ~ECORDS COORDINATOR: VARNEY CHUCK
9EPT : 4152 OEPT NAME: BUSINESS LICENSING MAIL SORT: PHONE:
...................................... EXT: 237
MARK ........................................................................................
DATES PERMANENT RECORDCTR. DESTROY RETRIEVAL ~OX
EVENT BOXCONTENTS FROM TO
!~! .......................... BOX NO. LOCATION Sox DAT~ DATE SENT TO:
rid BUSINESS LICENSE CORRESPONDENC 01/01/86 12/29/86 120 02-03-03 ' 01-198~ ...................
r_rD LICENSE PAYME, TS ovo1/87 ~2/29/e? 244 o,-o1-o4
I.IDLICENSE PAYMENTS 01/01/87 12/29/87 24S 04-01-04 201-1990
I_ID LICENSE PAY"ENTS 01/01/87 12/29/87 246 04-01-03 ! 01-1990
I_ID LZCE, SE PAY, ENTS 01/01/87 12/2,/,? 2,? 0,-01-03
J_ID LICENSE PAYMENTS 01/01/87 12/29/87 248 O4-Ol-O1 101-1990
l_r~ LICENSE PAY,~TS / ~/o..,/,? ,~/./87 .,
90XES TO BE DEST~YED 7
Resolution No. 90-072
Page 5
CITY OF RANCHO CUCA~NGA
D~tPuction Notification Re=crt
PAGE: 1 DATE: 01/31/90
TIME: 08:48:08
The following records are scheduled for destruction. Please indicate
~esired disposition, sign and return to RECORDS MANAGEMENT.
.~>~_ The records listed below may all be destroyed.
___ Retain those marked with an X for .... months, destroy rest. 0
BILL TO: 4532 RECORDS COORDINATOR: SMIDERLE, BEA
DEPT : 4532 DEPT NAME: COMMUNITY SERVICES MAIL SORT: PHONE: EXT: 427
MARK DATES PERMANENT RECORD CTR. DESTROY RETRIEVAL BOX
(X) EVENT mX CONTENTS FROM TO BOX NO. LOCATION Box DATE DATE SENT TO:
I_) O RECREATION FILES: GENERAL 01/01/88 12/29/88 335 05-05-03 1 01-1990
Folder ~ 1 SPRING RECEIPTS 01/01/88 12/29/86
Date: OEP Date: C
~XES TO BE DESTROYED !
Resolution No. 90-072
Page 6
CITY OF RANCHO CUCAMONGA
Destnuction Notification Re:ort
PAGE: 1 DATE: 01/31/90
TIME: 08:57:07
The following records are scheduled for destruction. Please indicate
desi/yed disposition, sign and return to RECORDS MANAGEMENT.
_~_The records listed below may all be destroyed.
___ Retain those marked with an X for .... months, destroy rest. 0
BILL TO: 4124 RECORDS COORDINATOR: KUHN MARY
DEPT : 4124 DEPT NAME: PERSONNEL MAIL SORT: PHONE: EXT: 2!0
~ARK OATES PERMANENT RECORD CTR. DESTROY RETRIEVAL BOX
(X) EVENT BOX CONTENTS FROM TO BOX NO. LOCATION Box DATE DATE SENT TO:
I_) D JOB APPLICATIONS 09/01/82 10/29/84 t33 02-04-0) 10!-lggO
)_) O JOB APPLICATIONS 01/01/85 12/29/85 128 02-04-06 1 01-1gg0
Folder ~ ! B5-2 01/01/85 12/29/85
l_J O JOB APPLICATIONS 01/01/85 12/29/85 129 02-04-06 2 01-1990
Folder ~ I 85-I 01/01/85 12/29/85
Date: DEPARTMENT HEAD Oate: ..... ~
~OXES TO BE DESTROYED 3