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Home My WebLink About90-050 - Resolutions RESOLUTION NO. 90-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 WHEREAS, it has been determined that certain City records under the charge of the following City Departments are no longer required for public or private purposes: PERSONNEL COMMUNITY SERVICES ADMINISTRATION COMMUNITY DEVELOPMENT ADMINISTRATION PLANNING REDEVELOPMENT AGENCY WHEREAS, it has been determined that destruction of the above- mentioned materials is necessary to conserve storage space, and reduce staff time, expense, and confusion in handling, and informing the public; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, upon the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, it is therefore desirable to destroy said records as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy thereof, which are over two years old; and WHEREAS, said records have been approved for destruction by the City Attorney. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk is authorized to allow examination by and donation to the Department of Special Collections of the University Research Library, University of California, or other historical society designated by the City Council, any of the records described in Exhibit "A" attached hereto and made a part hereof, except those deemed to be confidential. SECTION 3: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Resolution No. 90-050 Page 2 PASSED, APPROVED, and ADOPTED this 7th day of February, 1990. AYES: Alexander, Brown, Buquet, Stout, Wright NOES: None ABSENT: No ne ~~~~, ~ Dennis L. Stout, Mayor ATT EST: Debra J. Adan~s, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 7th day of February, 1990. Executed this 8th day of February, 1990 at Rancho Cucamonga, California. ebra J. A~City Clerk ~} Resolution No. 90-050 Page 3 DESTRUCTION AUTHORIZATION FOR RECORDS DEPARTMENT Personnel PREPARED BY/DATE Tony Russell RETENTION D/R SHELF NO. Storeroom TITLE OF BOX: Clerk Typist Application & E0E Forms 1983 DESCRIPTION OF CONTENTS: Clerk Typist Ora] Interviews 12-83 Clerj Typist 0ral Interviews 6-83 Clerk Typist 0ral Interviews 5-82 Clerk Typist Com. Dev. 8-83 Clerk Typist 5-83 Planning Intern 10-83 APPROVED FOR DESTRUCTION BY: RESOLUTION NO. DEPARTMENT HEAD DATE DESTROYED Resolution No. 90-050 Page 4 INSTRUCTIONS FOR RECORDS INVENTORY WORKSHEET DEPARTM%=~IT Administration FILE C~B. NO. DIiAWE~ NO. LOCATION Personnel SHEIJ' CASE NO. SHELF NO. PAGE NO. 1 of 1 OT~m~ PREPARED BY/DATE M. Kuhn 4/1/87 VOL~ INCLUSIVE DATES 19~-1~8~ SERIES TITLE(S) & DESCRIPTION OF CONTENTS Personnel Policies 1981 Program of Services 1982-83 1983-8~ Questionnaire/Specs for Clessificmtion Study I~0 Recruitments Tit le Oate Year Assistant Planner October 1982 Maintenance Worker November 1982 Maintenance Worker Jan & Sept ~3 lardmeer ing Technician May 983 ~ I~n~S~rntOr June 983 ~ June & Oct 983 Associate Civil En~ir~eer June & July 983 Account Clerk 983 Assistant Planner September 983 Park Planner November 983 Administrative Analyst Dece~ 983 Assistant Planner May I Associate Planner May I Assistant Park Planner March 1~)85 Associate Civil Engineer March 1985 Associate Planner March ! ~85 APPRO/~D FOR DESTRUCTION BY DISPOSITION OF INSTRUCTIONS FOR RECORDS IN~qSNTORY WORKSHEET Reso]utJo. No. 90-050 Page 5 Administration DEPARTmeNT FILE CA~. NO. DRAWER NO. LOCATION Personnel Office SHELF CASE NO. SHELF NO. PAGE NO. 1 of 3 PREPAP.~D BY/DATEMary Kuhn/1-21-87VOLUM~ (CU.FT.) INCLUSIVE DATES 1978-1983 SERIES TITLE(S) & DESCRIPTION OF CONTENTS Pd~MA~: Miscellaneous Files 1980-81 Budget File S07.02 Personnel Training 1982 502.05 Salary/Benefits Proposals 1980 502.05 Salary Benefit Survey 1981 Recruitment Ads Account Clerk 1980 Junior Planner 1979 Accountant 1980 Administrative Aide 1980 Lifeguard 1982 Administrative Analyst 1983 Assistant Civil Engineer 1980 Maintenance Worker 1980, 81, 82, 83 Assistant Planner 1979, 80, 81, 82 Associate Civil Engineer 1979, 80, 83 Park Maintence Supervisor 1979 Associate Planner 1979, 80, 81, 83 Park Planner 1983 Plan Checker 1979 Building Inspector 1981 Police Clerk 1980 Building Technician 1978 Public Works Inspector 1980, 82 Business Lic Inspector 1981 Purchasing Clerk 1981 City Planner 1981 Recreation Assistant 1981 Clerk Typist 1979, 80, 82, 83 Recreation Leader 1981 Engineering Technician 1983 Secretary 1980, 83 Traffic Analyst 1979 DFOR DESTRUCTION BY DISPOSITION OF RECORDS: Resolution No. 90-050 Page 6 DESTRUCTION AUTHORIZATION FOR RECORDS DEPARTMENT Commuit¥ Services PREPARED BY/DATE Tony Russell/8-10-89 RETENTION 2 Years SHELF NO. Storeroom TITLE OF BOX: DESCRIPTION OF CONTENTS: Trips & Tours/ Special Events 1982-84 Facility Request & Attendance Report 1984 APPR~D FOR DESTRUCTION BY~ RESOLUTION NO. DEP~O~ME~ DATE DESTROYED //~Y ARCZYNSKI, CITY ATTORNEY Resolution No. 90-050 ~ Page 7 DEST~UCTION AUTHORIZATION FOR RECORDS Various PREPAY. ED BY/DATET°ny Russell/I-10-90 DEPARTMENT. RETENTION 2-5 Years SHELF NO. TITLE OF BOX: DESCRIPTION OF CONTENTS: Special Studies~q-~ 1141-0g AICP Exam & Info 1141-0g Architectural Review Process 1141-09 Granny Flats Second Units 1141-09 Home Occupation Permits 1141-09 Mobile Home Study 1141-09 Foothill Freeway Study 1180-02 Chamber of Commerce 1180-02 Community Relations 1206-04 Multi-Modal Transportation Study 1302-04 Fire Department: General 140S-05 So. Pacific Business Park (Fontana) 1403-05 Environmental Impact Correspondence 1404-09 Public Service/Public Facilities RFP 1503-23 Regional Assoc. Of Government SCAG, Sanbag 1503-03 NAHRO 1503-03 West End Mediation Board RESOLUTION NO. " ~EPARTMENT H~AD DATE DESTROYED, Resolution No. 90-050 Page 8 1600-0! Parks & Redcreatlon Facilities 1600-01 Parks & Recreation Facilities 1600-02 School Facility 203-04 Mobile Homes SB 1960 203-04 Assisted Housing ?04-04 City Attorney Correspondence 82 Budget 82-83 1141-02 Earthquake Studies 1141-09 Special Studies Ontario Ground Access Study 1141-09 Special Studies Window Signs 1141-09 Equestrian/Hiking Trails 1141-09 Special Studies Foothill Corridor Study 1141-09 Word Processing Study Various Sl~n Ordinances 1141-09 Public Notification Procedures 1110-01 Reimbursement Agreements 82 1141-09 Special Studies Discharge of Firearms 1170-06 Sewers 1170-10 Solid Waste Studies 1180-00 Public Relations C.D. Department 82 1503-01 Local Agency Formation Commission 1503-03 West End Mediation Board 1504-01 S.B. County Sphere of Influence LAFC Sphere of Influence 82 1505-02 Cities: General C D Adminstration Files~ 203-10 Zoning Violations 203-14 83-64 Fiscal Year Work Program 204-01 MKGK Fiscal Impact Model 204-01 Proposal Computer Program 401-26 Tax Correspondence/Genera/ 402-05 Block Grants 402-05 Job Bill 405-09 Mortgage Revenue Bonds 405-01 Bond Information 504-02 Personnel-General 82-83 704-14 State Laws 1002-O9 Tracts and Parcels 1110-13 Street Improvements 1141-09 Foothill Community Plan Daily File Correspondence & Memos 1-83/12-82 Resolution No. 90-050 Page 9 Audit Reports City Beautification Plan Pre-Budget ?8-?9 Budget Working 80-81 Budget 81-82 Pre-Budget Papers 82 Pre-Budget Papers 83 Pre-Budget Papers 84 Pre-Budget Papers 85 Pre-Budget Parers 86-87 Codification 79-80 · Financial Interest Legal Affairs ?9 Mailing Affidavits ?9 Posting Affidavits 80-83 Factfinding Committee ?9 Proclamations 78-80-81-82-83-84-86 Property Condemnation 78-80 W.P. Proposals NBI ABDICK MAGNA III XEROX CPT 8000 SAVIN ROYAL WANG IBM DISPLAYWRITER LEXITRON 82-83 Mortgage Bond Contracts Market Demand Study Trust Indentures 203-04 U.S. Dept. of HUD 205-01 Quarterly Financial Report 601-02 Agreement J. Doolin ESP EIR 602-01 Agreement MKGK-Fiscal Impact Model 602-01 Sedway/Cooke-Industrial Area 602-01 Agreement-MSI Redevelopment ?01-16 Federal and State Housing Legislation 1170-10 Solid Waste Studies Hazardous Waste 1503-01 Local Agency Formation Comm Bond Counsel 82-83 Feasibilty Consultant 82-83 Underwriter 82-83 SB-99 Market Demand Study Financial Advisor