HomeMy WebLinkAbout90-133 - Resolutions RESOLUTION NO. 90-133
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED
AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Departments are no longer required for public or
private purposes:
ADMINISTRATIVE SERVICES
WHEREAS, it has been determined that destruction of the above-
mentioned materials is necessary to conserve storage space, and reduce staff
time, expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City
records and documents which are over two~ years old under his or her charge,
without making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the City
Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed
in Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
At to rn ey.
NOW, THEREFORE, this City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to
destroy those records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by
and donation to the Department of Special Collections of the University
Research Library, University of California, or other historical society
designated by the City Council, any of the records described in Exhibit "A"
attached hereto and made a part hereof, except those deemed to be
confidential.
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force and
e ffec t.
PASSED, APPROVED, and ADOPTED this 4th day of April, 1990.
Resolution No. 90-133
Page 2
AYES: Alexander, Brown, Buquet, Stout, Wright
NOES: None
ABSENT: None
~~nnis L. Stout, yor
ATTEST:
Debra J. Adan6J, City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga,
California, at a regular meeting of said City Council held on the 4th day of
April, 1990.
Executed this 5th day of April, 1990 at Rancho Cucamonga, California.
~Debra J. Ada~, City Clerk
Resolution No. 90-133
Page 3
DESTRUCTION AUTNORIZATION FOR P.~CORDS
mEPAaTMENTAdminSstrative Sm~vic.~ PREPARED BY/DATE
RETENTION 2-5 Years S~eLe NO. pecord~ r..nter
·.
TITLE OF BOX:
DESCRIPTION OF CONTENTS~
Cash Disbursements Journal: 1980-81 1981-82 1982-83 1983-84
Cash Receipts Journal: 1979-80 1980-81 1981-82 1982-83 1983-(4
Warrants Journal: 1979-80
Bank Reconciliations: 1984-85 1985-86
Deduction Register Leave Balance Reports: 1-?-83/4-17-83
Payroll Labor Distribution Report: 1983-84
Assessment District Cash Disbursements: 1984-85
CDBG Cash Disbursements 1984-85
Check Register-Permanent ~mp]oyee Earnings:. 1-81/7-81
APPROVED FOR DESTRUCTION B~s RESOLUTION NO. ~0-~
ANDY AaC~SXX, .Asst. City Attorney
Resolution No. 90-133
Page 4
CITY OF RANCHO CUCAMONGA
Destruction Notification Re:ort
PAGE: 1 DATE: 02/27/90
TIME: 11:22:51
The following records are scheduled for destruction. Please indicate
desj2,ed disposition, sign and return to RECORDS ~ANAGEMENT.
_~The records listed below may all be destroyed.
___ Retain those marked with an X for .... months, destroy rest.
BILL TO: 415! RECORDS COORDINATOR: LIANG DEBBIE
DEPT : 41S1 OEPT NAME: FINANCE HAIL SORT: PHONE: EXT: 233
MARK DATES PERMANENT RECORD CTR. DESTROY RETRIEVAL 80X
(X) EVENT BOX CONTENTS FROM TO mX NO. LOCATION Box DATE DATE SENT TO:
i_~ D ACCOUNTS RECEIVABLEABLE 01/01/80 12/29/80 115 02-03-06 1 01-1990
,_' D ASSESSEMENTS 01/01/82 12/29/82 29 01-03-07 2 01-1990
(_) S CASH DEMANDS & WARRANTS 01/01/81 12/01/82 11 01-02-06 1 01-1990
t_' D CASH DEMANDS & WARRANTS 01/01/82 12/30/82 12 01-02-06 2 01-1990
[_l D CASH DEMANDS & WARRANTS 12/31/82 12/29/83 13 01-02-06 3 01-1990
)_l D CASH DEMANDS & WARRANTS 01/01/83 12/29/83 14 01-02-05 4 01-!990
]_] D CASH DEMANDS & WARRANTS 01/01/83 12/29/84 17 01-02-05 3 01-1990
).I D CASH DEMANDS & WARRANTS 01/01/0) 12/29/84 10 01-02-05 4 01-t990
I_l D CASH DEMANDS & WARRANTS 01/01/84 01/01/85 15 01-02-05 1 01-1990
I_[ D DAILY CASH RECEIPTS 07/01/81 01/01/82 2 01-01-04 2 01-1990
l_l O DAILY CASH RECEIPTS 02/01/82 06/01/82 3 01-01-03 1 01-1990
I_J D DAILY CASH RECEIPTS 07/01/83 08/30/83 5 01-01-02 1 01-1990
I.l D DAILY CASH RECEIPTS 11/01/83 02/01/84 7 Ol-Ol-01 1 01-1990
)_I D DALLY CASH RECEIPTS 09/01/8) 03/01/84 6 01-01-02 2 01-1990
I_[ D DAILY CASH RECEIPTS 04/01/84 06/01/84 8 01-01-01 2 01-1990
)_J D DAILY CASH RECEIPTS 07/01/84 09/01/84 9 01-02-07 I 01-1990
I_l O DAILY CASH RECEIPTS 10/01/84 12/01/g4 10 01-02-07 2 01-1990
,_,II 9 TIME CARDS 01/12/81 12/27/01 -6 01-01-07 1 01-1990
)_l D TIME CAROS 01/01/82 08/08/82 -4 Ol-Ol-O? 2 01-1990
I.i D TIME CARDS 07/01/82 12/01/02 -) 01-01-05 1 01-1990
I_) D TIME CARDS 01/01/83 06/01/83 -2 01-01-06 2 01-1990
)_) D TIME CARDS 07/01/83 t2/01/83 -1 01-01-05 1 01-1990
)_) g TIME CARDS 01/01/84 06/01/84 0 01-01-05 2 01-1990
)_) D TIME CARDS 07/01/84 12/01/84 1 01-01-04 1 01-1990
.
Date: DEPARTMENT HEAD ~ Date: ASST.CITY ATTORNEY
BOXES TO 8E DESTROYED 24