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HomeMy WebLinkAbout04-250 - Resolutions RESOLUTION NO. 04-250 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney; NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures Resolution No. 04-250 Page 2 of 27 PASSED, APPROVED, AND ADOPTED this 4th day of August 2004. AYES: Alexander, Gutierrez, Howdyshell, Williams NOES: None ABSENT: Kurth ABSTAINED: None William J. ander, Mayor ATTEST: ebra J. Adams, MC, City Clerk I, DEBRA J.ADAMS,CITY CLERK of the City of Rancho Cucamonga,California,do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California,at a Regular Meeting of said City Council held on the 4`h day of August 2004. Executed this 5`h day of August 2004, at Rancho Cucamonga, California. Debra J. Adams, C, City Clerk Resolution No. 04-250 Page 3 of 27 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions City Manager Personnel Finance Planning Community Services Engineering/Admin Notification Number Destruction Notification Report 05/25/2004 1571 City of Rancho Cucamonga (RC) 10:14:33 Records Management Division (TMP) CITY MANAGER (4122) 0111tu Name: (4122) Re ords Coordinator:KENDRENA,DONNA Mail Code: Phone: (909)477-2700 ext: 2015 The following records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15, 2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X) ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# ��IArchive A^, 2459 1020.4 Newspaper Articles 02/01/2000 03/31/2001 03/31/2004 v3-03-02 2 Box Contents:Newspaper Clippings(2/1/00-3/31/01) E =lExcluded Eligible Boxes on Hold = O Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 (Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) I � N N O C_ O v Z (D O A A i Date duine Baker,Asst fo City Mgr Date Jac Lam,cityLYanar Date Jim Markman,City Attorney N) O Page 1 Notification Number Destruction Notification Report 05/25/2004 ISO City of Rancho Cucamonga (RC) 10:14:51 Records Management Division (TMP) PERSONNEL (4124) BililIto Name: (4124) Re2ords Coordinator:Chris Pittenger Mail Code: Phone: (909)477-2700 ext:2411 ThF following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo Justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION By]UNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy PX)Code Box Number Code (Box Contents) Beg. IEnding Hold? 06/30/2004 Location Space# Shred 2231 5010.2 Individual Personnel Folders 01/01/1995 04/30/1999 04/30/2004 03-02-02 5 Box Contents:Inactive Personnel Files 1/95-4/99 E= Excluded Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) I 17 N 0 O C_ O � O N Z N O i ~ Cn A ICY" 114,44 4YLL1-1L O N 7 Date hris Pi eri Persnn vcs Date Larry Temple,Adm Svcs Dir Date Jim Ma man,City Attorney -4 O Page 1 . 1 . Notification Number Destruction Notification Report os/2512004 159 City of Rancho Cucamonga (RC) 10:15:01 Records Management Division (TMP) FINANCE (4151) Bill'to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 i Th IT following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RE}URN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)COde Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# Shre 1978 4012.8 3ourr\#S Vonc1^ers 07/01/1993 06/30/1995 06/30/2004 02-02-02 4 Box Contents:Journals AIC Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 3 Trial Balance Journal 07/01/1993 06/30/1994 4 Encumbrance Journal 07/01/1994 06/30/1995 1 ({Sll)r- 1979 4012.8 SCurrxa\ VOLLClne j 07/01/1994 06/30/1995 06/30/2004 02-02-01 1 Box Contents:Journals,Ledgers 1994-95 AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 3 Treasury Report 07/01/1994 06/30/1995 hred 1955 4010.1 Accounts Payable - 07/01/1996 06/30/1997 06/30/2004 07-03-01 1 Bax Contents:A/P 1996-97(C Mist-Cyborg) ItlhFlShred 1956 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-03-01 2 Box Contents:A/P 1996-97(Best Buy-Byrd) hred 1957 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-03-01 3 Box Contents:A/P 1996-97(Albertson's-Bernell) Shred 1958 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-03-01 5 Box Contents:A/P 1996-97(A Misc-Airtouch Cellular) X (D Shred 1965 4010.1 Accounts Payable 07/01/3996 06/30/199706/30/2004 02-03-02 3 O Box Contents:A/P 1996-97(1 Misc-Jon) O � O � Z o m ? ° ry Date Tamara Layne, - Icer Date Larry Temple,Adm Svcs Dir Date Jim Markman,City Attorney V O Page 1 Notlification Number Destruction Notification Report 05/25/2004 15� City of Rancho Cucamonga (RC) 10:15:01 m m Records Management Division (TMP) m o_ FINANCE (4151) V o Bill to Name: (4151) N O Re ords Coordinator:LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext:2430 V Z O The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of p EACH page. If you want a box held for an additional 6 months, provide a memo Justifying the hold. A N (P RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. � 'Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# Shred 1965 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 02-03-02 3 Box Contents:A/P 1996-97(1 Mlsc-Jon) hred 1966 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 02-03-02 1 Box Contents:A/P 1996-97(Luc-Mark) hred 1967 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 02-03-02 5 Box Contents:A/P 1996-97(Mars-Omn) hred 1969 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 OS-02-03 1 Box Contents:A/P 1996-97(Office Depot) hred 1970 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-02-03 4 Box Contents:A/P 1996-97(Exc-Gyp) IVtf-;5'hred 1972 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 02-03-02 4 Box Contents:A/P 1996-97(D Misc-Ew) hred 1983 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-01-03 6 Box Contents:A/P 1996-97(Pru-Res) Shred 1984 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-01-03 4 ` Box Contents:A/P 1996-97(Recreation refunds) rV ,rn Date Tam ne,Fin Officer Date Larry Temple,A vcs Dir Date Jim ar'M kman,City Attorney Page 2 Notification Number Destruction Notification Report 05/25/2004 Iss, City of Rancho Cucamonga (RC) 10:15:01 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Re ords Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Th IF following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EA:H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RE URN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 15,2004. (Destroy Permanent Record Title Record Title Name Dates On Destroy ()QCode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# Shred 1984 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-01-03 4 Box Contents:A/P 1996-97(Recreation refunds) hired 1985 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-01-03 5 Box Contents:A/P 1996-97(Onc-Pro) Shred 1986 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-02-02 6 Box Contents:A/P 1996-97(Recr&BusLlc refunds) Shred 1996 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-01-03 1 Box Contents:A/P 1996-97(Edison&petty cash) hred 1997 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-04-03 2 Box Contents:A/P 1996-97(Recr&Bus Lic refunds) hred 1998 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-02-01 2 Box Contents:A/P 1996-97(Thor-Visa) .M1(IlShred 1999 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-04-02 3 Box Contents:A/P 1996-97(Rho-Shi) li�hrehd 2000 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-01-02 6 Box Contents:A/P 1996-97(Sie-Ter) (D O C_ O � O v Z m o i m . m o Larry p Mrkman,City AttorneyCity Attorney —I O Date Tam ayne, Fin Officer Date Lar Tem le,A cs Dir Date Page 3 Notification Number Destruction Notification Report 05/25/2004 is City of Rancho Cucamonga (RC) 10:15:02 m Records Management Division (TMP) (OO (n FINANCE (4151) O O Bill to Name: (4151) O Reords Coordinator: LAYNE,TAMARA Mail Code: Phone:(909)477-2700 ext: 24304 Z Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of o O EA H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. A j N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 15, 2004. O (Destroy Permanent Record Title Record Title Name Dates On Destroy 09. ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# hred 2000 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-01-02 6 Box Contents:A/P 1996-97(Sie-Ter) Shred 2001 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-01-02 5 Box Contents:A/P 1996-97(Visl-Zou) VT'MShred 2002 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-02-01 3 Box Contents:A/P 1996-97(So Cal Edison) Shred 2003 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 03-02-01 1 Box Contents:A/P 1996-97(Recr&Bus tic refunds) Shred 2097 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-03-02 6 A�.., Box Contents:A/P 1996-97(GTE Calif) IK/f6fired 2098 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 04-02-02 1 Box Contents:A/P 1996-97(Cuca Co.Water Dist) 'Shred 2332 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-08-03 2 1��JJLp Box Contents:YTD Payments by Vendor(in(96/97) I Shred 2333 4010.1 Accounts Payable 01/01/1997 06/30/1997 06/30/2004 07-08-03 3 Box Contents:Demand Warrant Register(1/97-6/97) Date Tam he,Fin Officer Date Larry Temple, vcs Dir Date 31 Markman,City Attorney Page 4 Notification Number Destruction Notification Report 05/25/2004 15 City of Rancho Cucamonga (RC) 10:15:02 Records Management Division (TMP) FINANCE (4151) Bill SD Name: (4151) Records Coordinator:LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Thr following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EA�H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (4ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# hred 2333 4010.1 Accounts Payable 01/01/1997 06/30/1997 06/30/2004 07-08-03 3 Box Contents:Demand Warrant Register(1/97-6/97) Shred 2334 4010.1 Accounts Payable 07/01/1996 06/30/1997 06/30/2004 07-08-03 4 Bax Contents:YTD Payable Project Posting(FY96/97) FIRecycle 2043 4050.3 Bond Statement Files 07/01/1991 06/30/1994 YES 06/30/2004 03-03-01 1 BOX RECORD TITLE#4050.3 ON HOLD/FOLDER#1 RECORD TITLE#4050.3 ON HOLD/ Box Contents:Band Bank Stmts(7/1991-6/1994) AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 """Retain for life of bond before destruction•"' 07/01/1991 06/30/1994 Bond Statement Files 2 RDA 1994 tax allocation refunding 07/01/1991 06/30/1994 Bond Statement Files 3 City-Escrow for Trust#79954 07/01/1991 06/30/1994 Bond Statement Files 4 RDA(No further description) 07/01/1991 06/30/1994 Bond Statement Files 5 CFD 84-1-Special Tax Bonds Series A 07/01/1991 06/30/1994 Bond Statement Files 6 RDA Project 1986&1987 Series A 07/01/1991 06/30/1994 Band Statement Files A Y 7 Escrow for 1984 Series A Trust#79504 07/01/1991 06/30/1994 Bond Statement Files 8 City-1988 Cert of Participation 07/01/1991 06/30/1994 Bond Statement Files 9 Northeast Comm Park Project-C.O.P's 07/01/1991 06/30/1994 Bond Statement Files 10 RDA Escrow for Series 1986 Trust#79774 07/01/1991 06/30/1994 Bond Statement Files 11 RDA Escrow for Series 1987 Trust#79774 07/01/1991 06/30/1994 Bond Statement Files 12 RDA Escrow for Trust#79873 07/01/1991 06/30/1994 Bond Statement Files 13 City-Mortgage Rev Bands 1984 Series A 07/01/1991 06/30/1994 Bond Statement Files ID 0 O C O. O :0 Z (D O O O 0 . LI11 o �Q� N C m Date Tayne,Fin Officer Date Larry Te e,A cs fr"—'" Date Jffn�n,City Attorney v CD� Page 5 Notification Number Destruction Notification Report 05/25/2004 iss City of Rancho Cucamonga (RC) 10:15:02 m CD Records Management Division (TMP) m o FINANCE (4151) E _. 0 Bill to Name: (4151) OI 7 Records Coordinator:LAYNE,TAMARA Mail Code: Phone:(909)477-2700 ext: 2430 IV Z �l O Thefollowing records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign&date the bottom of O EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. A N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Cn O Destroy Permanent Record Title Record Title Name Dates On Destroy (X),Code Box N r Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# Recycle C2043 C.6y% 050.3 Bond Statement Files 07/01/1991 06/30/1994 YES 06/30/2004 03-03-01 1 BOX RECORD TITLE#4050.3 ON HOLD/ FOLDER#1 RECORD TITLE#4050.3 ON HOLD/ Box Contents:Bond Bank Stmts(7/1991-6/1994) j Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 14 RDA Mortgage Rev Bonds 1984 Series A 07/01/1991 06/30/1994 Bond Statement Files is R.C./Palmdale/Portervllle/Colton Mor Rev Bonds'84 Series A 07/01/1991 06/30/1994 Bond Statement Files 16 West End Communications 1991 Rev Bonds A B B 07/01/1991 06/30/1994 Bond Statement Files hred 2355 4030.6 Cancelled Checks(Non-RDA or Fire) 11/04/1998 03/31/1999 03/31/2004 03-03-03 4 Box Contents:A/P Canceled Checks(1/99-3/99) AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Check Numbers 133400 - 137999 11/04/1998 03/31/1999 Cancelled Checks(Non-RDA or Fire) hred 2623 4030.6 Cancelled Checks(Non-RDA or Fire) 03/31/1999 06/09/1999 06/09/2004 02-03-03 13 Box Contents:A/P Canceled Checks(3/99-6/99) Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Check#'s 138000 thru 140299 03/31/1999 06/09/1999 Cancelled Checks(Non-RDA or Fire) Shred 2690 4030.6 Cancelled Checks (Non-RDA or Fire) 09/03/1998 02/04/1999 02/04/2004 02-02-03 10 Box Contents:Payroll Canceled Checks(9/98-2/99) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Tine Name i Check numbers 131100 thru 133899 09/03/1998 02/04/1999 Cancelled Checks(Non-RDA or Fire) Shred 1599 4020.3 Daily Cash Receipts/ Revenue Files 01/03/1995 02/07/1995 02/07/2004 08-02-02 6 Md" 11 Date Tamar ayne, Fin Officer Date Larry Tem Adm S Date I JI arkman,City Attorney Page 6 Notification Number Destruction Notification Report 05/25/2004 IS9 City of Rancho Cucamonga (RC) 10:15:02 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RE URN THE SIGNED LIST TO THE RECORDS DIVISION BY 3UNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# hired 1599 4020.3 Daily Cash Receipts/ Revenue Files 01/03/1995 02/07/1995 02/07/2004 08-02-02 6 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name I RECEIPT X 22762 TNRU 23854 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 2 DATED: 01/03/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 3 DATED: 01/09/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 4 DATED: 01/04/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 5 DATED: 01/05/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 6 DATED: 01/09/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 7 DATED: 01/10/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 8 DATED: 01/11/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 9 DATED: 01/12/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 10 DATED: 01/16/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 11 DATED: 01/17/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 12 DATED: 01/18/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 13 DATED: 01/19/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 14 DATED: 01/23/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 15 DATED: 01/24/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 16 DATED: 01/25/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 17 DATED: 01/26/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 18 DATED: 01/30/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 19 DATED: 01/31/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 20 DATED: 02/01/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 21 DATED: 02/02/95 01/03/1995 02/07/1995 Dally Cash Receipts/Revenue Files 22 DATED: 02/06/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files 1D N 0 -00 N � a Z (D O N A F-7 1 2,�`', L,,!'7 Y77 N 0 1 N Date Tan ne,Fin Officer Date Larry Temple, n Svcs Dir Date Jim Markman,City Attorney 4 O Page 7 Notification Number Destruction Notification Report 05/25/2004 Iss City of Rancho Cucamonga (RC) 10:15:02 ft) m Records Management Division (TMP) m in FINANCE (4151) W O 8111 to Name: (9151) O 1 73 Records Coordinator: LAVNE,TAMARA Mail Code: Phone:(909)477-2700 ext: 2430 N Z �I O Th following records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of O EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. P` N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. N O Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1599(e,�)t'AY020.3 Daily Cash Receipts/Revenue Files 01/03/1995 02/07/1995 02/07/2004 08-02-02 6 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 23 DATED: 02/07/95 01/03/1995 02/07/1995 Daily Cash Receipts/Revenue Files hired 1600 4020.3 Dally Cash Receipts/ Revenue Files 03/27/1995 05/02/1995 05/02/2004 08-02-02 1 AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 RECEIPT# 25293 THRU 26593 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 2 DATED: 03/27/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 3 DATED: 03/28/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 4 DATED: 03/29/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 5 DATED: 03/30/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 6 DATED: 04/03/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 7 DATED: 04/04/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files B DATED: 04/05/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 9 DATED: 04/06/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 10 DATED: 04/10/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 11 DATED: 04/11/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 12 DATED: 04/12/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 13 DATED: 04/13/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 14 DATED: 04/17/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 15 DATED: 04/18/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 16 DATED: 04/19/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 17 DATED: 04/20/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 18 DATED: 04/24/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files il I Date Tam ne,Fin Officer Date/O— Lar T t5ir a� ©L Y Larry pie,AdIR Svcs it"` Date Jim Markman,City Attorney Page 8 Nolification Number Destruction Notification Report 05/25/2004 15� City of Rancho Cucamonga (RC) 10:15:02 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4153) ReCIOrds Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext:2430 i Thl following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of E CH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. R URN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1600 'lbv± 020.3 Daily Cash Receipts/ Revenue Files 03/27/1995 05/02/1995 05/02/2004 08-02-02 1 AIC Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 19 DATED: 04/25/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 20 DATED: 04/26/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 21 DATED: 04/27/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files 22 DATED: 05/01/95 03/27/1995 05/02/1995 Dally Cash Receipts/Revenue Files 23 DATED: 05/02/95 03/27/1995 05/02/1995 Daily Cash Receipts/Revenue Files hred 1601 4020.3 Daily Cash Receipts/ Revenue Files 02/08/1995 03/23/1995 03/23/2004 08-02-02 2 Alt.Folder# Alt.Folder Number Descnptlan Beginning Date Ending Date Record Title Name 1 RECEIPT# 23855 THRU 25292 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 2 DATED: 02/08/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 3 DATED: 02/09/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 4 DATED: 02/13/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 5 DATED: 02/14/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 6 DATED; 02/15/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 7 DATED: 02/16/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 8 DATED: 02/21/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 9 DATED: 02/22/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 30 DATED: 02/23/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 11 DATED: 02/27/95 02/08/1995 03/23/1995 Daily Cash Recelpts/Revenue Files 12 DATED: 02/28/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 13 DATED: 03/01/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files .ZJ 14 DATED: 03/02/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files N 10 O C_ -00 0) � Z m o A O A (Jr! Date Tama ne, Fin Officer Date Larry pie, d Svcs Dir Date Jim Markman,City Attorney -I O Page 9 . I PlOplication Number Destruction Notification Report 05/25/2004 15City of Rancho Cucamonga (RC) 10:15:02 v Records Management Division (TMP) m o FINANCE (4151) ' C. c o. Bill to Name: (4151) O Re ords Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 N Z 4 O Th fallowing records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo Justifying the hold. A N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. (11 CD (Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1601 tTKk'CL 020.3 Daily Cash Receipts/ Revenue Files 02/08/1995 03/23/1995 03/23/2004 08-02-02 2 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 15 DATED: 03/06/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 16 DATED: 03/07/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 17 DATED: 03/08/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Flies 18 DATED: 03/09/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 19 DATED: 03/13/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 20 DATED: 03/14/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 21 DATED: 03/15/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 22 DATED: 03/16/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 23 DATED: 03/20/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files 24 DATED: 03/21/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Files 25 DATED: 03/22/95 02/08/1995 03/23/1995 Dally Cash Receipts/Revenue Files ,, 26 DATED: 03/23/95 02/08/1995 03/23/1995 Daily Cash Receipts/Revenue Filec "N hred 1602 4020.3 Daily Cash Receipts/Revenue Files 06/01/1995 06/30/1995 06/30/2004 08-02-02 3 ff��'' Alt.Folder# AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 RECEIPT# 27616 THRU 28706 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 2 DATED: 06/01/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 3 DATED: 06/05/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 4 DATED: 06/06/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 5 DATED: 06/07/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 6 DATED: 06/08/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 7 DATED: 06/08/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files II jg / 7 !3e Date Tam gyne, Fin Officer Date Larry Te e,A r cs D Date Jim W.rlImity Attorney Page 10 .1 Noofication Number Destruction Notification Report 05/25/2004 15i10:15:02 City of Rancho Cucamonga (RC) Records Management Division (TMP) FINANCE (4151) Bill'to Name: (4151) Re4ords Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of ETCH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X Code Box Number Cade (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1602 C6Y�'�`L�. 020.3 Daily Cash Receipts/ Revenue Files 06/01/1995 06/30/1995 06/30/2004 08-02-02 3 AIC Folder# AIL Folder Number Description Beginning Date Ending Date Record Tide Name 8 DATED: 06/12/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 9 DATED: 06/13/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 10 DATED: 06/14/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 11 DATED: 06/15/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 12 DATED: 06/19/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 13 DATED: 06/20/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 14 DATED: 06/21/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 15 DATED: 06/22/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue files 16 DATED: 06/26/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 17 DATED: 06/27/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files 18 DATED: 06/28/95 06/01/1995 06/30/1995 Daily Cash Receipts/Revenue Files 19 DATED: 06/29/95 06/01/1995 06/30/1995 Dally Cash Receipts/Revenue Files Shred 1604 4020.3 Daily Cash Receipts/ Revenue Files 05/03/1995 05/31/1995 05/31/2004 08-02-02 5 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 RECEIPT# 26594 THRU 27615 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 2 DATED: 05/03/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 3 DATED: 05/04/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 4 DATED: 05/08/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 5 DATED: 05/09/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 6 DATED: 05/10/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 7 DATED: 05/11/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Has N O C_ � O 0) � Z N O ✓ CDC Date Tam a ne,Fin Officer Date Lar Temple,Ad&Wcs Dir N C) Y Larry P Date ]ia Markman,City Attorney N) O Page 11 NO ification Number Destruction Notification Report 05/25/2004 is City of Rancho Cucamonga (RC) 10:15:02 w I) Records Management Division (TMP) m p FINANCE (4151) � T O. v Bill to Name: (4151) O 0 Re ords Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext:2430 N Z 4 O Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of � EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. A N RETURN THE SIGNED LIST TO THE RECORDS DIVISION By JUNE 15, 2004. O Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1604 CZT1 020.3 Daily Cash Receipts/ Revenue Files 05/03/1995 05/31/1995 05/31/2004 08-02-02 5 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 8 DATED: 05/15/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 9 DATED:. 05/16/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 10 DATED: 05/17/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 11 DATED: 05/18/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 12 DATED: 05/22/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 13 DATED: 05/23/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 14 DATED: 05/24/95 05/03/1995 05/31/1995 Daily Cash Receipts/Revenue Files 15 DATED: 05/25/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 16 DATED: 05/29/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 17 DATED: 05/30/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files 18 DATED: 05/31/95 05/03/1995 05/31/1995 Dally Cash Receipts/Revenue Files hred 2147 4020.3 Daily Cash Receipts/ Revenue Files 07/01/1994 06/30/1995 06/30/2004 07-07-02 1 Box Contents:Cash rec Journals from Quadrant 94/95 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Daily cash receipts journal 7/94-8/94 07/01/1994 06/30/1995 Dally Cash Receipts/Revenue Files 2 Dally cash receipts journal 9/94-10/94 07/01/1994 06/30/1995 Daily Cash Receipts/Revenue Files 3 Dally cash receipts journal 11/94-12/94 07/01/1994 06/30/1995 Daily Cash Receipts/Revenue files 4 Daily cash receipts journal 1/95-2/95 07/01/1994 06/30/1995 Dally Cash Receipts/Revenue Files 5 Dally cash receipts journal 3195-4/95 07/01/1994 06/30/1995 Daily Cash Receipts/Revenue Files 6 Dally cash receipts journal 5/95-6/95 07/01/1994 06/30/1995 Daily Cash Receipts/Revenue Files can/Recyc 1976 4012.8 General Ledger&Postings 07/01/1994 06/30/1995 06/30/2004 07-05-01 6 Box Contents:Ledgers,loumais Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name --- [l fj Io Date Tama ,Fin Officer Date Larry Tempi ,Adm v Dir Date aim Markman,City Attorney Page 12 No cation Number Destruction Notification Report 05/25/2004 15 City of Rancho Cucamonga (RC) 10:15:02 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator:LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 Th D following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EA CH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# P--SemrtRecyc 1976 OSYhkgC 012.8 General Ledger&Postings 07/01/1994 06/30/1995 06/30/2004 07-05-01 6 Box Contents:Ledgers,Journals AIC Folder# AIG Folder Number Description Beginning Date Ending Date Record Title Name 1 Expenditure Ledger 07/01/1994 06/30/1995 General Ledger&Postings 2 Expenditure ledgers& 07/D1/1994 06/30/1995 General Ledger&Postings 01 can/Recyc 1979 4012.8 General Ledger&Postings 07/01/1994 06/30/1995 06/30/2004 02-02-01 1 Bax Contents:Journals,Ledgers 1994-95 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 5 General Ledger 07/01/1994 06/30/1995 General Ledger&Postings 6 Revenue Ledger 07/01/1994 06/30/1995 General Ledger&Postings hred 1612 4012.8 Journal Voucher 07/01/1994 06/30/1995 06/30/2004 15-02-01 1 Alt.Folder# AIC Folder Number Description Beginning Date Ending Date Record Title Name I ADJUSTING ENTRIES AND APPROPRATION ENTRIES 07/01/1994 06/30/1995 Journal Voucher 2 JULY 1994 07/01/1994 06/30/1995 Journal Voucher 3 AUG 1994 07/01/1994 06/30/1995 Journal Voucher 4 SEPT 1994 07/01/1994 06/30/1995 Journal Voucher 5 OCT 1994 07/01/1994 06/30/1995 Journal Voucher 6 NOV 1994 07/01/1994 06/30/1995 Journal Voucher 7 DEC 1994 07/01/1994 06/30/1995 Journal Voucher 8 ]AN 1995 07/01/1994 06/30/1995 Journal Voucher 9 FEB 1995 07/01/1994 06/30/1995 Journal Voucher CDN O C_ O N � Z CD O d I cc O L41, NN arl Date Tam yne, Fin Officer Date Larry Teta le,lam$vcs Dir Date J�larkman,City Attorney V O Page 13 Nol ification Number Destruction Notification Report 05/25/2004 15City of Rancho Cucamonga (RC) 10:15:02 In N Records Management Division (TMP) m 0 FINANCE (4151) t'p . Bill to Name: (4151) 0 0 Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 J O Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of p EZH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. A N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. p Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1612 Clint` 012.8 Journal Voucher 07/01/1994 06/30/1995 06/30/2004 15-02-01 1 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Tine Name 10 MAR 1995 07/01/1994 06/30/1995 Journal Voucher 11 APRIL 1995 07/01/1994 06/30/1995 Journal Voucher 12 MAY 1995 07/01/1994 06/30/1995 Journal Voucher 13 JUNE 1995 07/01/1994 06/30/1995 Journal Voucher hired 1976 4012.8 Journal Voucher 07/01/1994 06/30/1995 06/30/2004 07-05-01 6 Box Contents:Ledgers,Journals All,Folder# All,Folder Number Description Beginning Date Ending Date Record Tide Name 3 Cash Recelvables 07/01/1994 06/30/1995 Journal Voucher hred 1978 4012.8 Journal Voucher 07/01/1993 06/30/1995 06/30/2004 02-02-02 4 Box Contents:Journals AIG Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Cash Receivables D7/01/1993 06/30/1994 Journal Voucher 2 Cash disbursements 07/01/1993 06/30/1994 Journal Voucher re Shred 1979 4012.8 Journal Voucher 07/01/1994 06/30/1995 06/30/2004 02-02-01 1 Box Contents:Journals,Ledgers 1994-95 Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Appropriations Journal 07/01/1994 06/30/1995 Journal Voucher 2 Cash Disbursements 07/01/1994 06/30/1995 Journal Voucher p 1'/ _D# Date Tam ne, Fin Officer Date Larry Temple,Adraglvw Dir Date I Jil Markman,City Attorney Page 14 . . Notification Number Destruction Notification Report 05/25/2004 159 City of Rancho Cucamonga (RC) 10:15:02 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator:LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext:2430 The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. REFURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 1979 Wttt` 012.8 Journal Voucher 07/01/1994 06/30/1995 06/30/2004 02-02-01 1 Box Contents:Journals,Ledgers 1994-95 Alt.Folder# Alt Folder Number Description Beginning Date Ending Date Record Title Name 4 Adjusting Journal 07/01/1994 06/30/1995 Journal Voucher hred 2720 4040.5 Payroll Deductions&Authorization 01/01/1999 06/30/1999 06/30/2004 07-06-02 12 Box Contents:Payroll Deduction Regis(1/99-6/1999) bred 2349 4040.9 Time Cards 03/14/1999 05/09/1999 05/09/2004 04-02-01 2 L*�) Bax Contents:Time Cards(3/99-5/99) Shred 2350 4040.9 Time Cards 01/03/1999 02/28/1999 02/28/2004 04-02-01 3 yyyy��)jyyyy,,,, Box Contents:Time Cards(1/99-2/99) hred 2704 4041.2 Vacation&Sick Leave Reports 01/01/2000 06/30/2000 06/30/2004 15-02-01 3 Box Contents:Vac/Sick/Comp Report(1/2000-6/2000) Alt.Folder R Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 1st and 2nd Quarters 01/01/2000 06/30/2000 Vacation&Sick Leave Reports Eligible Boxes on Hold = 1 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 (D Boxes to be Destroyed for this Department = 44 0 C ( Excluding boxes on hold or boxes with folders on hold or ^� checked out,and excluding boxes selected for exception ) 0 0) C1 z CD O L.—I+--�LLL.11bL4/44 N Date Ta a ne,Fin Officer Date Larry Temple,Adm-Svcs Dir Dateaimarkman,City Attorney V ON L.r Page 15 i ' Notification Number Destruction Notification Report 05/25/2004 160 City of Rancho Cucamonga (RC) 10:20:43 Records Management Division (TMP) PLANNING DIVISION (4333) Bil�to Name: (4333) Re ords Coordinator:SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EAI H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION By]UNE IS,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# can/Recyc 2584 8020.2 Conditional Use Permits(CUP's) 08/01/1990 06/30/2000 06/30/2004 03-02-03 6 Box Contents:CUP's(1996) AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP 96-18(Rainbow Praise Center) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 2 CUP 96-19(Traffic School) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 3 CUP 96-21(Texaco) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 4 CUP 96-22(Coye Dahlstrom) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 5 CUP 96-23(Golf Center) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 6 CUP 96-24(Mountain View Baptist) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 7 CUP 96-25(Technologies) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 8 CUP 96-26(Brooklyn Deli) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 9 CUP 96-28(Walker Sheet Metal) 06/01/1990 06/30/2000 Conditional Use Permits(CUP's) 10 CUP 96-29(Door Components) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 11 CUP 96-30(Mortuary) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 12 CUP 96-31(Romanoskii) 06/01/1990 06/30/2000 Conditional Use Permits(CUP's) 13 CUP 96-32(Auto Nation) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 14 CUP 96-32-MOD(Auto Nation) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 15 CUP 96-33(Pat&Elaine Hein) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 16 CUP 96-34(True Authority Faith) 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) 17 ... Needs to be Scanned ... 08/01/1990 06/30/2000 Conditional Use Permits(CUP's) can/Recyc 2590 8020.2 Conditional Use Permits(CUP's) 04/01/1987 04/30/2000 04/30/2004 06-03-02 6 Box Contents:CUP's AIC Folder# Alt.Folder Number Description Beginning Dale Ending Dale Record Title Name 0) N O C_ � O N � Z O O N_ CD O A N CA Date Brad Brad B�y P1aPla Date aim -arkman,City Attorney V (D Page 1 Notification Number Destruction Notification Report 05/25/2004 16 City of Rancho Cucamonga (RC) 10:20:43 v 1 Records Management Division (TMP) m o PLANNING DIVISION (4333) N C: Bill to Name: (4333) O j Records Coordinator:SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 N Z 4 O Th gg following records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of p EAi H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. A. N RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 15,2004. O Destroy Permanent Record Title Record Title Name Dates On Destroy ()()Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# can/Recyc 2590 8020.2 Conditional Use Permits(CUP's) 04/01/1987 04/30/2000 04/30/2004 06-03-02 6 Box Contents:CUP's AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP 96-35(Lewis Devpt) 04/01/1987 04/30/2000 Conditional use Permits(CUP's) 2 CUP 98-12(Christian Faith Center) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 3 CUP 97-14(Nextel) 04/01/1987 04/30/2000 Conditlonal Use Permits(CUP's) 4 CUP 97-22(Arca) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 5 CUP 97-18(Thomas Winery) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 6 CUP 98-03(Smith) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 7 CUP 97-I6(Spaghetti Factory) 04/01/1987 04/30/2000 Conditlonal Use Permits(CUP's) 8 CUP 97-21(University of La Verne) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 9 CUP 97-15(Deer Creek Car Wash) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 10 CUP 97-17(Arco) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 11 CUP 97-13 lWohl) 04/01/1987 04/30/2000 Conditional L'sc Pcrmis(CUP's) 12 CUP 87-17(Barton) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 13 CUP 87-17(Barton) 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) 14 *** Needs to be Scanned ""* 04/01/1987 04/30/2000 Conditional Use Permits(CUP's) can/Recyc 2611 8020.2 Conditional Use Permits(CUP's) 06/01/1997 04/30/2000 04/30/2004 03-02-01 4 Bax Contents:CUP 97-19(Lucky's) Alt.Folder# Alt.Folder Number Descnptlon Beginning Date Ending Date Record Title Name 1 CUP 97-19(Lucky's-Castillo Company) 06/01/1997 04/30/2000 Conditional Use Permits(CUP's) 2 CUP 97-19(Lucky's/Savon)Plans(2 folders) 06/01/1997 04/30/2000 Conditional Use Permits(CUP's) 3 *** Needs to be Scanned *"* 06/01/1997 04/30/2000 Conditional Use Permits(CUP's) Vcan/Recyc 2612 8020.2 Conditional Use Permits(CUP's) 10/01/1997 01/31/2000 01/31/2004 06-01-02 1 Box Contents:CUP's(1997&1998) Date Brad EgitEr,Pty lann Date lim Markman,City Attorney Page 2 Nol ification Number Destruction Notification Report 05/25/2004 1`6 City of Rancho Cucamonga (RC) 10:20:43 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Rei ords Coordinator:SANCHEZ,GAIL Mail Code: Phone: (909)477-2700 ext:4327 The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy (X]Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# S n/Recyc 2612 8020.2 Conditional Use Permits(CUP's) 10/01/1997 01/31/2000 01/31/2004 06-01-02 1 Bax Contents:CUP'S(1997&1998) AIL Folder k AIC.Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP 97-38(Desperado's) 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) 2 CUP 98-22(Sauter); CUP 98-23(Vineyard Christian Fellowship); 10/01/1997 01/31/2000 Conditional Use Permits(CUP'S) 3 CUP 98-25(Chevron); CUP 9826(Mercedes Benz); 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) 4 CUP 98-27(Vineyard Christian Church); CUP 9828(Prosser); 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) 5 CUP 98-29(Precision Gymnastics); CUP 98-30(Northtown Housing): 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) 6 CUP 98-31(Arby's); CUP 98-32(Cardlock Fuels Systems) 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) 7 "* Needs to be Scanned *•• 10/01/1997 01/31/2000 Conditional Use Permits(CUP's) Eligible Boxes on Hold = 0 Elgiblle Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 4 ( Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) ;0 N N O C_ O 01 � Q Z m O N W O A ° N Date Brad er, tty P ann Date Jim arkman,City Attorney -4 O Page 3 I Notification Number Destruction Notification Report 05/25/2004 161 City of Rancho Cucamonga (RC) 30:20:55 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES,MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign&date the bottom of EA H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RE URN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15,2004. Destroy Permanent Record Title Record Title Name Dates On Destroy WX ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# ®Shred 2746 14010.2 Registration Forms&Receipts 12/17/2001 03/10/2002 03/10/2004 T1-01-01 7 Box Contents:CSD Receipts&Sr Ctr Deposits(1 of 5) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Winter 2002 receipts&deposit records from Senior Center 12/17/2001 03/10/2002 Registration Forms&Receipts 9f5hred 2749 14010.2 Registration Forms&Receipts 12/17/2001 03/11/2002 03/11/2004 T1-01-01 6 Box Contents:Winter 2002 deposits(Box 2 of 5) Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Winter 2002 deposits(Lions East&West and CSD) 12/17/2001 03/11/2002 Registration Forms&Receipts %63hred 2750 14010.2 Registration Forms&Receipts 12/17/2001 03/11/2002 03/11/2004 TI-01-01 9 Box Contents:Winter 2002 Regist Forms(Box 3 of 5) hred 2751 14010.2 Registration Forms&Receipts 12/01/2001 03/31/2002 03/31/2004 TS-01-01 10 Box Contents:Winter 2002 Regist Farms(Box 4 of 5) Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name 1 Winter 2002 program registrations(tions East) 12/01/2001 03/31/20D2 Registration Farms&Receipts hred 2752 14010.2 Registration Forms&Receipts 12/01/2001 03/31/2002 03/31/2004 T1-01-01 11 Box Contents:Winter 2002 Deposits(Bax 5 of 5) Alt.Folder# AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 Winter 2002 Program Regist deposits(lions East) 12/01/2001 03/31/2002 Registration Forms&Receipts (D N O hred 2753 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 T1-01-01 12 C Box Contents:Spring 2002 Deposits(Box 1 of 5) 0 N (� Z O O N ' A O O_ A © 1 / 19A Ir2 NUNi Date Melissa Morales,Sr Adm Secty Date Kevm MCA dle,Comm Svcs Dir Dat Jinf Markman,City Attorney 4 O Page i Notification Number Destruction Notification Report 05/25/2004 -0 A 16 City of Rancho Cucamonga (RC) 10:20:55 0) m LD N Records Management Division (TMP) m o COMMUNITY SERVICES (4532) chit o Bill to Name: (4532) O� Records Coordinator: MORALES,MELISSA Mail Code: Phone:(909)477-2760 ext: 2103 N Z 40 Th following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of O EA H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. '? N RE URN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15, 2004. O estray Permanent Record Title Record Title Name Dates On Destroy (X) ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space* ithred 2753 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 T1-01-01 12 Box Contents:Spring 2002 Deposits(Box 1 of 5) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Spring 2002 deposit records(Lions East) 03/01/2002 06/30/2002 Registration Forms&Receipts hired 2754 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 Ti-01-01 13 Boz Contents: Spring 2002 Regist farms(Box 2 of 5) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Spnng 2002 registration farms(Lions East) 03/01/2002 06/30/2002 Registration Forms&Receipts Shred 2755 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 T1-01-01 14 Box Contents:Spring 2002 deposits(Box 3 of S) Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Tidc Name 1 Spring 2002 deposits(CSD&Lions East) 03/01/2002 06/30/2002 Registration Forms&Receipts hred 2756 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 T1-01-01 15 Bax Contents:Spring 2002 Deposits(Box 4 of 5) Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name 1 Spring 2002 deposits(Sr.Ctr.,CSD,Lions East) 03/01/2002 06/30/2002 Registration Forms&Receipts hred 2757 14010,2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 TS-01-01 16 Box Contents:Spring 2002 Reglst forms(Box 5 of 5) 1/0 yf,. Date Mel ssa Morales,Sr Adm Secty Date Kevin McA dle,Comm Svcs Dir Date Jim Warkman,City Attorney Page 2 Notification Number Destruction Notification Report 05/25/2004 1611 City of Rancho Cucamonga (RC) 10:20:55 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES,MELISSA Mail Code: Phone: (909)477-2760 ext:2103 The following records are due for destruction on 6/30/2004. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EA H page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY]UNE 15,2004. 1 Destroy Permanent Record Title Record Title Name Dates On Destroy (X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# 11 hred 2757 14010.2 Registration Forms&Receipts 03/01/2002 06/30/2002 06/30/2004 TS-OI-OS 16 Bax Contents:spring 2002 Reglst forms(Box 5 of 5) Shred 2763 14010.2 Registration Forms&Receipts 12/01/2001 03/31/2002 03/31/2004 TS-OS-OS 22 Box Contents:Winter 2002 Playschool AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name 1 Winter 2002 Playschool registration Forms&deposit records 12/01/2001 03/31/2002 Reglstradon Forms&Receipts Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 11 (Excluding boxes on hold or boxes with folders on hold or Checked out,and excluding boxes selected for exception ) N N O C_ W O 0) � CO Z m O N ' r M O Date Melissa Morales,Sr Adm Secty Date Kevin MCA le,Comm Svcs Dir Date aim arkman,City Attorney v O Page 3 'i lNotification Number Destruction Notification Report 05/25/2004 16i10:28:26 City of Rancho Cucamonga (RC) Records Management Division (TMP) ENGINEERING/ADMIN (4637) Bill to Name: (4637) Refords Coordinator:Diane Whyte Mail Code: Phone: (909)477-2700 ext:4013 Tfollowing records are due for destruction on 6/30/2004. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of EgCH page. If you want a box held for an additional 6 months,provide a memo justifying the hold. RETURN THE SIGNED LIST TO THE RECORDS DIVISION BY JUNE 15, 2004. ,Destroy Permanent Record Title Record Title Name Dates On Destroy (X) ode Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2004 Location Space# Scan/Recyc 2586 8020.2 Conditional Use Permits(CUP's) 01/01/1989 06/30/2000 06/30/2004 06-02-01 2 Box Contents:CUP's Alt.Folder# AIC Folder Number Description Beginning Date Ending Date Record Title Name 1 CUP's: 87-19, 88-18, 9D-16, 91-09, 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 2 CUP's:93r04,93-08,93-20,93-21,93-49, 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 3 CUP's:94-13, 94-16, 94-39, 95-11, 95-40, 95-37 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 4 CUP's:96-16, 96-21, 96-26, 96-27, 96-33, 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 5 CUP's:97-02, 97-03, 97-05, 97-15, 97-32, 97-45, 97-47 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 6 CUPs:98-17, 98-24, 98-26, 98-30, 98-32, 99-09, 99-47 01/01/1989 06/30/2000 Conditional Use Permits(CUP's) 7 '" Needs to be scanned "' 01/01/19a9 06/30/2000 Conditional Use Permits(CUP's) E Excluded - - Eligible Boxes on Hold 0 Elgibile Boxes Checked Out 0 Elgibile Boxes Excepted = 0 Boxes to be Destroyed for this Department = 1 (Excluding boxes on hold or boxes with folders on hold or checked out,and excluding boxes selected for exception ) ;(1 0) N O C: p O 0 D Z (D O N) a a (0L ifN Date }ae O' ell,City Engineer Date Jim Marl!tan,Cit Attorney v CD `/ Page 1