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HomeMy WebLinkAbout2003/05/08 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on May 8, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIAl B1. Administration of Oath of Office - Oath of Office will be administered to Rebecca Clark. Mayor Alexander administered the Oath of Office to new Boardmember, Rebecca Clark. C. CONSENT CALENDAR Cl. Approval of Minutes: April 10, 2003. (Clark abstained) MOTION: Moved by Boardmember Lo to accept the minutes of April 10, 2003, seconded by Boardmember Womack. Motion can'ied 4-0-0-1. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status report: oral report presented by staff. Deborah Clark, Library Director, reviewed statistics with the Board. Robert Karatsu, Library Services Manager, stated that business was as usual with the reference area of the Library. Library Board Minutes May 8, 2003 Page 2 D2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. D3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens Branch Library. D4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, stated staff for the bookmobile will have training on driving the new bookmobile on Monday, May 19. D5. Summer Reading Program: oral report by Renee Tobin, Senior Librarian. Renee Tobin, Senior Librarian, gave an oral report on the Summer Reading Program to the Library Board. She showed samples of the t-shirts they could order. Sign-ups for the program will begin on Monday, June 23. The program will be available at the Archibald location and the Bookmobile. Renee Tobin, Senior Librarian, stated that Mervyns will be sponsoring all of the performer programs for the Summer Reading Program. There is a total of five (5) programs during the program. Mervyns representative, Mary Jo Richardson, stated that Mervyns will also be giving forty (40) $10 gift cards as prizes for the summer reading program. D6. ID a Kid Program Update: update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, reviewed flyer with the Library Board for the ID a Kid program provided by Prudential. They will be conducting the program on Saturday, June 14. E. BOARD BUSINESS El. Library Board of Trustee Liaison Positions: Report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the liaison positions with the Library Board. Boardmember Lo stated that he had signed up for Senior Services. Library Board Minutes May 8, 2003 Page 3 Boardmember Clark volunteered to work with Boardmember Womack on the Young Adult Services. Boardmember Lo asked staff for a package that he could use to "help promote parmerships between businesses and the Library." Deborah Clark, Library Director, stated there would be a new section as a liaison to coordinate arts and cultural at the Victoria Gardens Branch Library. Boardmembers Womack and Clark volunteered. E2. Young Adult Liaisons: i) Young Adult Liaison Communications ii) Recruitment of members for 2003/2004 Sean Smith stated this would be his last meeting. He would be graduating next month. Boardmember Womack thanked Sean Smith for all of his work and time as a volunteer. Daniel Huh stated that they would be contacting teachers to recommend students from their high schools as Liaisons. E3. Update on House Calls project: oral report from Boardmember Lo. Boardmember Lo stated there are fifteen (15) patrons who use the House Calls program. There are eleven (11) volunteers who deliver library materials to the patrons. He stated that he appreciates Karye Hood, Reference Librarian, for all of her hard work on this program. Boardmember Lo will update the Library Board again in two months. E4. Library Foundation Board Report: Update from Library Foundation liaison Ray Wimberly. President Wimberly presented an oral report on the Library Foundation. E5. Location for meetings during City Hall construction project. Oral report by Vivian Garcia Department Secretary. Vivian Garcia, Senior Administrative Secretary, stated that during the months of June to October, the Library Board meetings will be at Lions Center West in the Opici Room. E6. CLA Legislative Day, April 30. Oral report by attendees. Library Board Minutes May 8, 2003 Page 4 Deborah Clark, Library Director, gave an oral report on Legislative Day in Sacramento, on April 30. Daniel Huh gave an oral report on Legislative Day to the Library Board. Boardmember Bradshaw stated that she attended a surprise Tutor Appreciation Luncheon on Saturday, April 26. Boardmember Bradshaw stated that Rose Manela deserved special recognition for this special event. Everyone had a wonderful time and it was a very "moving" event. Boardmember Lo also attended the luncheon and was very impressed. Students talked about their tutors and how much they had helped them. He suggested the program be changed to a Mentor Program. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F 1. Library Foundation Board Report F2. Victoria Gardens Branch Library F3. Bookmobile Update F4. Summer Reading Program G. COMMUNICATIONS FROM THE PUBLIC None H. ADJOURNMENT MOTION: Moved by President Wimberly to adjourn to June 12, 2003, at 6:30 p.m., seconded by Boardmember Lo. Motion canSed, $-0. Meeting adjourned at 7:45 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: June 12, 2002