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HomeMy WebLinkAbout2003/10/09 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Adjourned Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on October 9, 2003, in the Opici Room of Lions Center West, located at 9191 Baseline, Rancho Cucamonga, Califomia. The meeting was called to order at 6:34 p.m. by President Wimberly. Present were Members Bradshaw, Guerrero, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B 1. Approval of Minutes: September 4 and 11. MOTION: Moved by Member Lo to approve the Consent Calendar, seconded by Member Bradshaw. Motion carried, 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. Deborah Clark, Library Director, stated that the year was starting out strong with a six pement growth in Circulation since July 1st. There was an eight pement growth just in the month of September. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. Member Womack inquired about the fifty percent being spent in RDA. Deborah Clark, Library Director, stated that the databases for the Library are on an annual renewal basis which are due and paid for in the month of July. Library Board Minutes October 9, 2003 Page 2 C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens Branch Library. Deborah Clark, Library Director, stated that Finance received the first check of $400,000 from the State for the Victoria Gardens Branch Grant. C4. Adult Services Issues: update by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. Oral report. Robert Karatsu, Library Services Manager, gave an update on the Library in adult services for the month of September. Michelle Perera, Reference Services Coordinator, stated that. the Collection Development for Victoria Gardens Branch Library was awarded to Brodart. C5. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, wanted to recognize Linda Janecek, Back to Basics Assistant, for overseeing the Children's Department while Nina Cole was still out and Renee Tobin was on vacation. While making sure all the storytimes were done, Linda started the new Back to Basics program with sixteen new Tutors. Renee Tobin, Senior Librarian, stated that Nina Cole would start back to work full time on Monday, October 8th at 8 a.m. C6. Library Fees and Fines Update. Report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the Overdue Fines and Fees Policy with the Board. The Board discussed this policy and made the following motion: MOTION: Moved by Member Womack to accept the Overdue Fines and Fees Policy recommended by staff with the exception that the "Maximum Fine thresholds for all items returned late" remain at $10 for children, seconded by Member Lo. Motion carded, 5-0. MOTION: Moved by Member Womack to accept the Fees for Service Policy recommended by staff, seconded by Member Guerrero. Motion carried, 5-0. Library Board Minutes October 9, 2003 Page 3 MOTION: Moved by Member Guerrero to implement the new Overdue Fines and Fees Policy and Fees for Service Policy on January 1, 2004, with notification posted on the website and in the Library, seconded by Member Wimberly. Motion carried, 5-0. D. BOARD BUSINESS D1. Parameters of Library Use for Wajdi and Dina Fakhoury. Presented by Deborah Clark, Library Director. Report attached. Deborah Clark, Library Director, stated that AkefFakhoury father of Wajdi and Dina Fakhoury had met with staff and that Dina Fakhoury was named in thc letter in error. The disruptive student was a cousin of Dina, not Dina, herself. Deborah Clark, Library Director, stated that Akef Fakhoury was involved and very supportive. Deborah Clark, Library Director, reviewed the letter handed out at thc meeting sent to Josefina Cota, guardian of Christian Ortiz, who was also part of the "group" causing loud and disruptive behavior in thc Library. MOTION: Moved by Member Womack to give staffthc authority that if the misbehavior continues, for a period of one month, the students will only be able to visit thc Library with a guardian, seconded by Member Bradshaw. Motion carried, 5-0. D2. Library Board Liaison Repons: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. Member Bradshaw stated that she attended the Literacy Awards Lnnchcon on Saturday, September 6. She stated that it was a wonderful event. Member Lo stated that he will be talking to the Rotary Club at their luncheon in November and asked to be accompanied by the Literacy Award Winners. Member Womack introduced the new Young Adult Members. Alexis Sypek and Habecba Biad. Member Wimberly gave an oral update on the PAL Campaign. D3. Introduction of new Young Adult Members. Oral presentation by Members Womack and Gucrrero. Library Board Minutes October 9, 2003 Page 4 The Young Adult Members introduced themselves. Habeeba Biad, a sophomore at Los Osos High School. Victoria Booker, a junior at Rancho Cucamonga High School. Daniel Huh, a junior at Etiwanda High School. Samantha Stinnett, a junior at Alta Loma High School. Alexis Sypek, a sophomore at Los Osos High School. D4. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. Member Vicky Booker stated the Members were going to create a policy for the Student Advisory Board which will include the functions for the Board. They will be electing a President, Vice .President and Secretary. They will also be creating Goals for the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Update on the Collection Development for Victoria Gardens Branch Library E2. Tape from the Council Meeting on September 17 with the Literacy Presentation E3. Adult Literacy Update E4. Student Board Advisory Update E5. Update on the Patriot Act E6. PAL Campaign - Gala Update E7. Telethon Update F. COMMUNICATIONS FROM THE PUBLIC None Library Board Minutes October 9, 2003 Page 5 G. ADJOURNMENT MOTION: Moved by Member Guerrero to adjourn to November 13, seconded by Member Womack. Motion carried, 5-0. Meeting adjourned at 7:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: November 13, 2003